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HomeMy WebLinkAbout21-067 - Equitable Development, LLC - Strategic Counsel for Community Outreach: Tukwila International Blvd. Neighborhood Teen and Senior CenterHP City of Tukwila 6200 SouthrA:nter Boulevard Tukwila WA 98 Agreement Number: 21-067(a) CONTRACT FOR SERVICES Amendment No. 1 Between the City of Tukwila and Equitable Development, LLC. That portion of Contract No 21-067 between the City of Tukwila and Equitable Development, LLC is hereby amended as follows Section 3 Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2022, unless sooner terminated under the provisions hereinafter specified Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2022, unless extension of such time is granted by writing by the Crty Alt other provisions of the contract shall remain in full force and effect. Dated this ,1 day of IY_(?ore Loe-- , 2021. CITY OF TUKWILA C'1(/cut etg Key:lar216U4d,52,15dee44,514,,62,640e Man Ekberg, Mayor 11/29/2021 ATTEST/AUTHENTICATED Oh-t,e4e-!f 6)672(aheir Key. 44,50a52a05.90e06eMe4,51,7,0d Christy Oflaherty, MMC, City Clerk tsv,d Dc.,:pesabcr IMO+ CONTRACTOR wir.3.1/1/7 ...," W Tali Hairston, Pnncipal Owner APPROVED AS TO FORM eScui.eK Office of the City Attorney f'agt: ol I City of Tukwila 6200 Southcenter Boulevard, Tukwila WA98188 CONTRACT FOR SERVICES Contract Number: 21-067 Council Approval N/A This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and Equitable Development, LLC, hereinafter referred to as "the Contractor," whose principal office is located at 10016 — 59th Ave. S. Seattle, WA 98178. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for 45% of the services rendered according to the rate and method set forth on Exhibit A attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $20,407.50. 3. Contractor Budaet. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing March 1, 2021, and ending December 31, 2021, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. 6. Indemnification. The Contractor shall defend, indemnify and hold the Public Entity, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the Public Entity. CA Revised May 2020 Page 1 of 4 Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products -completed operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. CA Revised May 2020 Page 2 of 4 E. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. F. Subcontractors. The Contractor shall cause each and every Subcontractor to provide insurance coverage that complies with all applicable requirements of the Contractor -provided insurance as set forth herein, except the Contractor shall have sole responsibility for determining the limits of coverage required to be obtained by Subcontractors. The Contractor shall ensure that the Public Entity is an additional insured on each and every Subcontractor's Commercial General liability insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing operations and CG 20 37 10 01 for completed operations. G. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. H. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assianment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Aareement: Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA Revised May 2020 Page 3 of 4 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applica .le Law: Venue: Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of e 1 CITY OF TUKWILA eSicfnea via SeamlessDocs.com /(( u/& 6:elA g a55,60.0J2J5DaY.,17,auloaSlaa0 , 20..2 1. Allan Ekberg, Mayor 04/30/2021 ATTEST/AUTHENTICATED: eSicfnea via SeamlessDocs.com Ch/tf:dg 0.6/(etheAg Key: .11,DIDIDID,11D2b5dee,0a5JaaJfc.251,,, City Clerk, Christy O'Flaherty APPROVED AS TO FORM: eSignecl via SeamlessDocs.com 0e. ,9..,e Key: c1_,O5f5a,ae,carSclU,17,1J0.37c1,1 Off ce of the City Attorney CA Revised May 2020 CONTRACTOR By: Vki Printed Name and Title: t(),--ra t71CA Ckv\ Address: u 4- oc De_ Vc.. or vrev--1- LLc. 9 Sr!ck (al g6(78 Page 4 of 4 EXHIBIT A For the initial period of 6 months, we propose to the City of Tukwila an estimate of fees to range between $33,625 to $45,350 to design and implement a robust community outreach plan. Our estimate is constructed as follows. Develop & Co -Design innovative and responsive community outreach plan. Implementation of community outreach plan including strategic guidance in collaboration with City staff and designteam. Build leader network and key stakeholder engagement participants Strategic facilitation of meetings, processing input, coordination of sharable documents. March thru April (2 -months) — consists of weekly meetings with consultants and design team to construct outreach framework April thru July (5 -months) — consists of weekly meetings with City staff/design team & community stakeholders April thru September (6 - months) — consists of regular communication with city staff and key stakeholders by email and virtual meetings Assumes first meetings will begin May 2021 and expand the entire project. Approximate 90 -minutes in length with add'I time to develop agenda and prepare city staff and design team. Estimate of 45- 60 hours $185 per hour. Total estimate: $8,325 to $11,100 Estimate of 60 to 70 hours $185 per hour. Total estimate: $11,100 to $12,950 Estimate average of 10 to 15 hours per month (60 to 90 hours total for the project) - $170 per hour. Total estimate: $10,200 to $15,300 Estimate a minimum of 6 - and a maximum of 10 facilitated community meetings — 20 to 30 hours @ $200 per hour. Total estimate: $4,000 to $6000 Per section 2 of this contract, this scope is broken down between two contractors. Invoices will be billed monthly. CA Revised May 2020 Page 5 of 4 ppo— Strategic Counsel to Support Community Outreach Efforts Proposal Submittal 1 Gates Ventures Group & Equitabl e Development TUKWILA INTI:IIRNATIONA114 BIND (JIB NEN ITBGETToop TEEN AND SENIOR ][iNTJE....4.1RGENJE.F;E_ATIo.NAL cENTFIR. Re - .1...."/Stroctegi.c C - ..u.. - • C - ...u. •••••ty ")..u..hre, ch. Submitted by: Gates Ventures Group & Equitable Development LLC "The greatness of a community is most accurately measured by the compassionate actions of its members." — Coretta Scott King • 1....„etter of Interest • Consultant Resumes Estimate of Fees • Subject Matter FAhertise Strategic Counsel to Support Community Outreach Efforts . Piroposall Submittal 1 Gates Ventures Group & IEEquiitablle IDevellopment II._II._C 1. Letter of Interest City of Tukwila Attn: Paige McGehee On behalf of Gates Venture Group and Equitable Development LLC, we are pleased to submit our proposal to provide strategic counsel to support community outreach efforts in developing a Teen and Senior Intergenerational Center. The opportunity to contribute our experience to this important project is an exciting opportunity and a great match for the skills, abilities, and knowledge we bring to community-based development. Furthermore, we have significant experience working together and also provide unique contributions to our collaborative efforts. Our previous experience includes providing primary leadership of multiple equity -centered community- based co -designed projects. We have practiced a breadth of community outreach approaches for city and county -wide initiatives. These projects required us to reach diverse and marginalized populations, and to honor cultural norms and traditions. The scope of community outreach ranged between 40 to 60 community- based organizations, multiple tools and strategies, diverse languages and customs, averaging 750 to 1000 participants. We are experienced in collaborating with project staff, collecting and documenting feedback, strategic (virtual) facilitation, project coordination, and bring a history of culturally responsive knowledge to this project. Cumulatively we bring over 30 years of experience to this field of work. The approach we collectively bring values stakeholder engagement and relationship building. It is from this platform that we innovate and design a framework for the community's consistent investment. We strategically facilitate the building of bridges capable of mutual partnerships that support the ongoing success of the project. Such partnerships cause us to cast a wide but targeted net, identify community needs and concerns, and design discussions that strengthen ties to the community. Our targeted co -design approach is an equity -inclusive framework. The City of Tukwila is critically located and essential to the viability of the region. Its diversity has been widely recognized. Ensuring Tukwila lives into its diverse vibrancy of people and spaces truly is an intergenerational opportunity. Coupled together with the challenge faced by the global pandemic, business recovery efforts, racial unrest, immigration and refugee displacement, and growing activism, a targeted co - design is recommended for the success of this project. Thank you for considering our team. It would be our pleasure to support the City of Tukwila in this project. Please do not hesitate to contact us if you have any further questions about our proposal. n:tii.t III w ni ,r t: Ill....11l,...n' »➢ Strategic Counsel to Support Community Outreach Efforts . Piroposall Submittal 1 Gates Ventures Group & IEEquiitaltalle IDevellopirment 2. Consultant Resumes Principal Owner of Equitable Development LLC Specializing in equity -inclusive learning, working, and living environments. Tali informs the work of integrating equity and inclusion into performance-based outcomes and community engagement practices, and ensures data collection, planning management, and stakeholder involvement represents and includes the most impacted and vulnerable communities. With 23 years of community development experience, he is an able communicator, speaker, trainer, writer, and facilitator for large and small audiences. His doctoral studies include education research and public policy in promoting inclusive learning and working environments where he developed a sociocultural -situated approach and curriculum on equity -inclusive learning and working. Community development & building Leading multi -sector initiatives DEI Higher education research Executive leadership coaching and consulting Technical assistance & program evaluation Public speaker and trainer DEI Curriculum writing Youth program specialist Workforce diversity development Public policy projects LI Education Research Principal Investigator/Consultant - National Science Foundation physics education research multi - grant awardee for equity and education. Working with multiple universities on physics and equity research (2016 — 2024). Co -lead Consultant — Formation of recommendation to State Legislature on African American Studies, Office of Superintendent & Public Instruction (2020). LI Equitable Philanthropy Project — United Way King County Black Community Building Collective (2020-2021) LI Equity -lead - Workforce Development Council Strategic Recommendations Team — COVID recovery (2020) J Co-Facilitator/Workforce Diversity Consultant - Priority Hire Advisory Council (2018-2021). LL Lead Consultant —Community engagement sessions with local non -profits, facilitation, planning outreach, and producing report on qualifications for funding, Safe and Thriving Youth and Adult Co -Design, Human Services Division, City of Seattle (2018-19). LL Lead Consultant — King County's Puget Sound Taxpayers Accountability Account. Development and implementation of the community engagement process for $311 million -dollar education initiative (2019-20). Subcontract - King County's Puget Sound Taxpayers Accountability Account. Needs Assessment and Strategy Assessment for two of nine strategy areas of $311 million -dollar education initiative (2018 — 19). Co-chair - Black Male Achievement Initiative, Department of Education and Early Learning, City of Seattle (2017 — 2019). Director of Community Development, Reconciliation and Leadership Center at Seattle Pacific University (2001 — 2017). 1i_I( ", ,S,„, University of Washington, Seattle, WA History Fuller Seminary, Pasadena, CA Global Leadership and Development Seattle Pacific University, Seattle, WA Education (Candidate) B.A., 1995 MAGL 2012 PhD Candidate (2021) Vl_lr,uI",f'1R Al( Sf, 1III I., , J ,lJ l Seattle Public Library Board of Trustees (2020 — 2022) Franklin High School Public Service Academy "Spirit of Rev. Dr. Martin Luther King Jr. Service AWARD (January 2017) Jurisprudence Champion Award — Section on Public Law and Administration (2016) — for contributions to the practice of public law and administration. Strategic Counsel to Support Community Outreach Efforts . Plrolposall Suulbirmiittall 1 Gates Ventures s Grouulp & EquitableIDev llolpirma nt Gates Ventures Group Bookie Gates — Principal Owner An action oriented, vision driven, servant leader and lover of all things baseball, he brings a multi- disciplinary approach to strategic consulting. He has dedicated his life to take action towards making strategic change and impacting organizations through advancement towards their purpose, outcomes, and impacts. Lakesha Gates — Principal Owner As a strategic and analytical thinker, she brings a no nonsense, tell it like it is approach to strategic consulting. Her passion is to see visions move forward and outcomes reached. With her years of personal and professional experience in helping others solve complex problems and overcome internal barriers to success, she has learned to influence change by gracefully applying pressure. Our Experience Our heart is for community transformation. We pride our work on servant leadership. Our desire is to partner with businesses and organizations who align with our mission to serve. With a combined 20+ years of experience in strategic planning and community development, we are confident in our ability to help entities reach their goals and outcomes. Key Skills Youth Program Quality Corporate Consulting Services Public Policy Retreat Design and Facilitation Life Coaching Results Based Facilitation Small Business Development Business Administration Strategic Planning Support Results Based Accountability Strategic Planning Planning and Development Community Development & Engagement Leadership Development Systems, Processes and Coaching Professional Experience • Planning & Development — Facilitate engagement on capital projects, leadership on investment planning and community based initiatives through City of Seattle Parks & Recreation and Human Services Department (2008 - 2016) • Non -Profit Leadership and Management — Baseball Beyond Borders/Moving Beyond 12 — Establish strategic visioning, leadership and fund development of a sports based community development organization (2007 - • Executive Leadership and Strategic Analysis — Local Transports, LLC - Analyze and develop business roadmap and strategy in transportation & logistics (2019 - • Small Business Consulting — Inherit Learning Company (2019 — • Co -lead — Black Male Achievement Initiative, Department of Education and Early Learning, City of Seattle (2017 —2019) • City lead — Cities United Partnership with Human Services Department, City of Seattle (2016 — 2019) • Consultant/Facilitator — King County Public Health Comprehensive Regional Approach to Public Safety (2019 — • Mary Mahoney Professional Nurses Association Executive Team facilitation/consultation (2019) • Chair — King County Play Equity Coalition (2020 - • Executive Board —The Give Back Foundation (2020 - • Vision Board facilitation and consultation for Ellenos Yogurt executive and management team. (2021) Education Washington State University, Pullman, WA Sport Management (Business Emphasis) B.A. 2002 Washington State University, Pullman, WA Sociology (Minor in Personal Development) B.A. 2002 �� uF Strategic Counsel to Support Community Outreach Efforts . Piroposall Subirmiittall 1 Gates Ventures Group & Equitable IDevellopirment 3. Estimate of Fees For the initial period of 6 months, we propose to the City of Tukwila an estimate of fees to range between $33,625 to $45,350 to design and implement a robust community outreach plan. Our estimate is constructed as follows. Develop & Co -Design innovative and responsive community outreach plan. Implementation of community outreach plan including strategic guidance in collaboration with City staff and design team. Build leader network and key stakeholder engagement participants Strategic facilitation of meetings, processing input, coordination of sharable documents. March thru April (2 -months) — consists of weekly meetings with consultants and design team to construct outreach framework April thru July (5 -months) — consists of weekly meetings with City staff/design team & community stakeholders April thru September (6 - months) — consists of regular communication with city staff and key stakeholders by email and virtual meetings Assumes first meetings will begin May 2021 and expand the entire project. Approximate 90 -minutes in length with add'I time to develop agenda and prepare city staff and design team. Estimate of 45- 60 hours $185 per hour. Total estimate: $8,325 to $11,100 Estimate of 60 to 70 hours $185 per hour. Total estimate: $11,100 to $12,950 Estimate average of 10 to 15 hours per month (60 to 90 hours total for the project) - $170 per hour. Total estimate: $10,200 to $15,300 Estimate a minimum of 6 - and a maximum of 10 facilitated community meetings — 20 to 30 hours @ $200 per hour. Total estimate: $4,000 to $6000 Strategic Counsel to Support Community Outreach Efforts . Piroposall Subirmiittall 1 Gates Ventures Group & Equitable IDevellopirment 4. DBE/WMBE Our experience collaborating with DBE/WMBE firms is rooted in our lived experience. As Black and Indigenous consultants, we set precedent in focusing our outreach and engagement efforts to center our work within community and in collaboration with other Black and Indigenous firms. This is evident in the current partnership and spans across community as we emphasize DBE/WMBE business enterprises throughout our targeted outreach and engagement efforts. Our previous experience with co -design's include intentional implementation of investments towards DBE/WMBE community leaders and key stakeholders. This includes compensation to DBE/WMBE community liaisons to build a leadership network within the neighborhoods that make up the City of Tukwila, while promoting economic mobility and vibrancy.