HomeMy WebLinkAbout21-069 - McGranahan Architects - Landscape Architectural Services: Tukwila International Blvd. Neighborhood Teen and Senior Centerunio
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City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number: 21-069(a)
CONTRACT FOR SERVICES
Amendment No. 1
Between the City of Tukwila and McGranahan Architects.
That portion of Contract No. 21-069 between the City of Tukwila and McGranahan
Architects is hereby amended as follows:
Section 1 Proiect Designation: The Consultant is retained by the City to perform
Community Outreach, Programming, and Feasibility Study services in connection with the
project titled Tukwila International Boulevard Teen and Senior Intergenerational Center.
Section 3 Duration of Agreement; Time for Performance. This Agreement shall be in
full force and effect for a period commencing upon execution and ending December 31,
2022, unless sooner terminated under the provisions hereinafter specified. Work under this
Agreement shall commence upon written notice by the City to the Consultant to proceed.
The Consultant shall perform all services and provide all work product required pursuant to
this Agreement no later than December 31, 2022, unless extension of such time is granted
by writing by the City.
All other provisions of the contract shall remain in full force and effect.
Dated this 28th day of October , 2021.
CITY OF TUKWILA CONTRACTOR
Key: Sde,s_5,1,1acIsfEdsfSc0,1e071aftsd,1,1
Allan Ekberg, Mayor
12/01/2021
Michael McGavock, Principal
ATTEST/AUTHENTICATED APPROVED AS TO FORM
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Christy O'Flaherty, MMC, City Clerk Office of the City Attorney
CA Revised December 2016
Page 1 of 1
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number: 21-069
Council Approval 4/5/21
PROFESSIONAL SERVICES AGREEMENT
(Includes consultants, architects, engineers, accountants, and other professional services)
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City", and McGranahan Architects, hereinafter referred to as "the Consultant", in
consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform Community Outreach,
Programming, and Feasibility Study services in connection with the project titled Tukwila
International Boulevard Teen and Senior Intergenerational Center.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending upon completion and the City's
acceptance of services unless sooner terminated under the provisions hereinafter specified.
Work under this Agreement shall commence upon written notice by the City to the Consultant
to proceed. The Consultant shall perform all services and provide all work product required
pursuant to this Agreement no later than December 15, 2021 unless an extension of such time
is granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"A" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed Two Hundred Ninety -Eight Three Hundred Forty -Five Dollars ($298,345), plus a
maximum of Seven Thousand Five Hundred Dollars ($7,500) in reimbursable expenses,
without express written modification of the Agreement signed by the City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances
and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the negligent acts, errors
or omissions of the Consultant in performance of this Agreement, except for injuries and
damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence. In no event shall the
Consultant be responsible to indemnify the City for the City's sole negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the
purposes of this indemnification. THIS WAIVER HAS BEEN MUTUALLY NEGOTIATED BY
THE PARTIES. The provisions of this section shall survive the expiration or termination of this
Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage provided
by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury
and property damage of $1,000,000 per accident. Automobile Liability insurance
shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be
written on Insurance Services Office (ISO) form CA 00 01 or a substitute form
providing equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $2,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall
cover liability arising from premises, operations, stop -gap independent contractors
and personal injury and advertising injury. The City shall be named as an
additional insured under the Consultant's Commercial General Liability insurance
policy with respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
CA revised May 2020
Page 2
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
4. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000
policy aggregate limit. Professional Liability insurance shall be appropriate to the
Consultant's profession.
B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher
insurance limits than the minimums shown above, the Public Entity shall be insured for the
full available limits of Commercial General and Excess or Umbrella liability maintained by
the Contractor, irrespective of whether such limits maintained by the Contractor are greater
than those required by this Contract or whether any certificate of insurance furnished to
the Public Entity evidences limits of liability lower than those maintained by the Contractor.
C. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they shall
be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance
pool coverage maintained by the City shall be excess of the Consultant's insurance and
shall not be contributed or combined with it.
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
E. Verification of Coverage. Consultant shall furnish the City with original certificates and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Contractor
before commencement of the work. Upon request by the City, the Consultant shall furnish
certified copies of all required insurance policies, including endorsements, required in this
Agreement and evidence of all subcontractors' coverage.
F. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days' notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds due
the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or otherwise
deducting federal income tax or social security or for contributing to the state industrial
insurance program, otherwise assuming the duties of an employer with respect to the
Consultant, or any employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to deduct
CA revised May 2020
Page 3
from the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin,
age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation,
the presence of any disability, or any other protected class status under state or federal law,
in the selection and retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days
written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement between
surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and agree
that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising
from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severabilitv and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any other
provisions hereof and all other provisions shall remain fully enforceable. The provisions of this
Agreement, which by their sense and context are reasonably intended to survive the
completion, expiration or cancellation of this Agreement, shall survive termination of this
Agreement.
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
Michael McGavock
McGranahan Architects
2111 Pacific Avenue, Suite 100
Tacoma, WA 98402
18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
CA revised May 2020
Page 4
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
DATED this 25th day of March, 2021.
CITY OF TUKWILA
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Allan Ekberg, Mayor 05/05/2021
CONSULTANT: McGranahan Architects
By: Michael McGavock
Printed Name:
Title: Principal
Attest/Authenticated: Approved as to Form:
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City Clerk, Christy O'Flaherty Office of the City Attorney
CA revised May 2020
Page 5
EXHIBIT A
McGRANAHAN°';,
253
383 3084
2111 Pacific, Suite 100 Tacoma, Washington 98402
March 12, 2021
Justine Kim
Shiels I Obletz I Johnsen
101 Yesler Way, Suite 606
Seattle, WA 98104
Re: REVISED DRAFT Fee Proposal for City of Tukwila Teen and Senior Intergenerational Center
Community Outreach, Programming and Feasibility Study
Dear Justine,
We are pleased to submit to you this REVISED DRAFT of a fee proposal for Community Outreach,
Programming and Feasibility Study services leading to a vision for a new Teen and Senior
Intergenerational Center in the Tukwila International Boulevard Neighborhood. We are honored to be
selected to join you, the City and the community in this important work. I have organized this proposal as
a workplan outline of activities and hourly allocations to follow the Preliminary Project Schedule provided
in the RFQ dated January 8, 2021. We have held conversations as an executive team that has refined this
proposal. For each section I have preliminarily outlined the services we are considering and the hourly
assumptions those services are based on. The workplan is provided as an attachment to this summary.
This is a revised draft, provided to commence our work together. This workplan and proposal can be
refined after our community outreach, programming and feasibility study process is further developed
with the City, SOJ and the consultants.
The workplan is organized into the following sections:
Section 1: Preparation with City and Outreach Consultants
Section 2: Visioning & Goals for the Teen and Senior Center
Section 3: Draft Program
Section 4: Operations and Maintenance Pro -Forma
Section 5: Confirm/Finalize Program with Community
Section 6: Site Investigation/Analysis
Section 7: Conceptual Design / Project Cost Estimate
Chapter 8: Refinements for Council / Final Report
1628.000-1
253
383 3097
3
T
Justine Kim, SOJ
March 12, 2021
Page 2
FEE AND SCHEDULE
We used the project schedule provided in the RFQ as our initial guide and is currently being refined
further together. We have provided individual costs for the repeating steps in this proposed process. We
can monitor the number of those activities that we accomplish as the process continues. The City will
have an idea of the "per unit" cost of adding activities.
The attached workplan shows the effort that we have assumed for each of the sections/steps. However,
experience shows us that those assumptions will not be precisely accurate; that some tasks will take more
time and some less. Therefore, we are proposing that we proceed with the work on an hourly basis. The
current workplan shows a not -to -exceed total of $298,345, before reimbursable expenses.
Reimbursable expenses would include costs of printing, mileage and reproductions of the drawings of the
existing facilities that the District has provided. $7,500 should be a reasonable allowance for
reimbursable expenses for this effort.
I hope that this revised proposed workplan is acceptable to proceed with our work together. If you have
any questions about the proposal, our services, or our fee please do not hesitate to call. We look forward
to working with you.
Sincerely,
McGranahan Architects
Michael McGavock
Principal in Charge
Distributions: Ben Fields, McGranahan Architects
Mark Belcher, McGranahan Architects
Terry Mensonides, McGranahan Architects
Attachments: Tukwila Teen and Senior Center Fee Workplan 3.11.2021
Teen and Senior Intergenerational Center, Tukwila International Boulevard Neighborhood
City of Tukwila
mcgARC Project # 2102.000
March 12, 2021
Staff
Hourl Rate
McGRANAHAN
CONSULTANTS
Total
PIC
PM
PD
PA
Interiors
Intern
Admin
Subtotal
Civil
Landscape
Food Svc
Cost
Mark Up
$210
$160
$160
$135
$170
$100
$70
Fee
10%
1. Preparation with City and Outreach Consultants
Start:
3/1/21
Finish:
3/15/21
'Duration:
'Duration:
2.0
Weeks
Establish Goals/Parameters/Process
16
0
24
24
0
0
0
64
Review Background Information, as needed
2
0
4
4
0
0
0
10
Subtotal Hours
Subtotal Fee
18
0
28
28
0
0
0
74
$3780
$0
$4480
$3780
$0
$0
$0
$12040
$0
$0
$0
$0
$0
$12,040
2. Visioning & Goals for Teen and Senior Center
Start
3/16/21
;Finish:
5/15/21
8.6
Weeks
Collate Personal Engagement Results (8 weeks)
10
0
20
20
10
0
0
60
Focus Group Workshops (3-goals/signals/measures)
9
0
12
18
9
0
0
48
Finalize Visioning Documents
8
0
16
24
8
0
12
68
Subtotal Hours
Subtotal Fee
27
0
48
62
27
0
12
176
$5670
$0
$7680
$8370
$4590
$0
$840
$27150
$0
$0
$0
$0
$0
$27,150
3. Draft Program
Start
.....5/1/21
;Finish:
6/30/21
8.6
Weeks
Collate Personal Engagement Results (6 weeks)
6
0
12
12
6
0
0
36
Focus Group Workshops (3-activities/spaces)
9
0
12
18
9
0
0
48
Draft Prog ram Space List/Descriptions/Site Elements
8
0
12
20
8
0
0
48
Adjacency Diagrams
8
0
12
20
0
0
6
46
Finalize Draft Program Document
8
0
12
18
0
0
16
54
Subtotal Hours
Subtotal Fee
391
01
601
881
231
01
22
232
$8190
$0
$9600
$11880
$3910
$0
$1540
$35120
$0
$0
$0
$0
$0
$35,120
4. Operations and Maintenance Pro -Forma
Start
5/1/21
;Finish:
6/30/21
8.6
Weeks
O &M Meetings (2)
4
0
8
12
4
0
0
28
$300
$300
Operational Performance Considerations
4
0
8
12
4
0
0
28
$1500
Environmental Performance Goals Workshop
4
0
8
12
0
0
0
24
$800
$600
Finalize Operations/Malntena nce Documents
2
0
4
8
0
0
16
30
$200
$150
Subtotal Hours
Subtotal Fee
14
0
28
44
8
0
16
110
$2940
$0
$4480
$5940
$1360
$0
$1120
$15840
$1000
$1050
$1800
$0
$385
$20,075
S. Confirm/Finalize Program with Community +
Start
7/1/21
;Finish:
.8/15/21
6.4
Weeks
Community Input Gathering Meetings(3)
9
0
12
18
9
0
0
48
Mixed Focus Group Meetings for Resolutlon(2)
6
0
8
12
6
0
0
32
Finalize Program Documents
2
0
4
4
0
0
8
18
Subtotal Hours
Subtotal Fee
17
0
24
34
15
0
8
98
$3570
$0
$3840
$4590
$2550
$0
$560
$15110
$0
$0
$0
$0
$0
$15,116
6 Siteinvestigation/Analysis
Start
5/15/21
Finish:
7/15/21
8.7
Weeks
Site Vests (3 rtes)
8
0
8
8
8
0
0
32
$800
$600
Meeting with City of Tukwila
2
0
2
4
0
0
0
8
$400
Explore Slte Feasl billty 0ptions(3sltes)
12
0
24
24
6
0
0
66
$13500
$15000
Com pa rative Study/Reeam mendatlon
6
0
12
12
6
0
0
36
$7500
Finalize Slte Analysis Documents
2
0
4
4
0
0
8
18
$1800
Subtotal Hours
Subtotal Fee
30
0
50
52
20
0
8
160
$6300
$0
$8000
$7020
$3400
$0
$560
$25280
$22200
$17400
$0
$0
$3960
$68,840
7 Conceptual Design / Project CostEstimate
Start
7/16/21
;Finish:
9/15/21
8.7
Weeks
Collate Personal Engagement Results (8 weeks)
8
0
16
16
8
0
0
48
Focus Group Workshops (3)
9
0
12
18
9
0
0
48
$1800
Community Input Gathering Meetings(3)
9
0
12
18
9
0
0
48
$1200
City of Tukwila Review Meetings (2)
4
0
8
8
4
0
0
24
Refine Single Slte O ptlon
6
0
12
12
0
0
0
30
$800
$1200
Develop Conce pt Design/Presentation Documents
12
0
80
40
20
0
0
152
$1800
Cost Model/Delivery Method
8
0
8
20
4
0
0
40
$7500
Presentation Renderings
4
0
60
0
0
0
0
64
Finalize Concept/Estimate Documents
2
0
4
4
2
0
0
12
Subtotal Hours
Subtotal Fee
621
01
2121
1361
561
01
0
466
$13020
$0
$33920
$18360
$9520
$0
$0
$74820
$800
$6000
$0
$7500
$1430
$90,550
8,Refinements forCouncil/ Final Report
;Start:
9/16/21
Fin! h:
11/24/21
93
Weeks
Oty Counal Review Meetings (4, through the process)
8
0
8
8
0
0
0
24
Refine and Finalize Documents
2
0
8
8
2
0
16
36
Publish Final Report
2
0
0
0
0
0
8
0
Subtotal Hours
Subtotal Fee
12
0
16
16
2
0
24
70
$2520
$0
$2560
$2160
$340
$0
$1680
$9260
$0
$0
$0
$0
$0
$9,260
9. Executive Oversight/Planning;
Start
3/1/21
;Finish:
12/15/21
41,3
Weeks
Executive Oversght/Pia nning Meetings(20)
40
0
40
40
0
0
0
120
Subtotal Hours
Subtotal Fee
40
0
40
40
0
0
0
120
$8400
$0
$6400
$5400
$0
$0
$0
$20200
$0
$0
$0
$0
$0
$20,200
Collate Personal Engagement Results (each week)
Focus Group Workshops (each)
Community Input Gathering Meetings (each)
Executive Oversight/Pia nning Meetings (each)
City Council Review Meetings (each)
MCGRANAHAN°" .9
$970
$2,590
$2,590
$1,010
$1,010
Total Included: 20
Total Included: 11
Total Included: 6
Total Included: 20
Total Included: 4
$19,400 9%
$28,490 13%
$15,540 7%
$20,200 9%
$4,040 2%
$87,670 41%
Total Hours: 1386
Total Fee: $214,620 $24,000 $24,450 $1,800 $7,500 $5,775 $298,345
TIB Neighborhood Teen & Senior Intergenerational Center
Landscape Architectural Services Proposal
DRAFT 1 February 22, 2021
PROJECT SCOPE
The following proposal is based on discussions with Michael McGavock of McGranahan Architects. Site
Workshop will provide landscape architectural consulting services to support Community Outreach,
Programming and Feasibility Studies for the Tukwila International Boulevard (TIB) Neighborhood Teen
and Senior Intergenerational Center.
The City of Tukwila is considering alternative sites for the Center. This proposal assumes feasibility
studies for (3) sites within the TIB and contributions to a final report and presentation. McGranahan is
the Architect and prime consultant for the project. The City of Tukwila is the Client and SOJ is the
Owner's Representative. Site Workshop will contract directly with McGranahan.
The Landscape architectural scope is anticipated to include the following for each site:
• Site Analysis / Site Assessments: Assume 1 site visit to review existing site conditions and to provide
site analysis and assessment to be used for conceptual site plans of building and site program.
• Conceptual Site Plans: Conceptual site plan drawings/diagrams for each site addressing building
siting, outdoor amenities to support desired program/activities, pedestrian and bicycle access,
vehicular circulation, drop-off and parking, sustainable site opportunities and applicable land use
requirements.
• Cost Estimating: Contribution to estimate of probable costs for landscape architectural scope.
• Design Narratives: Landscape architectural narrative to be included in final report.
PROJECT ASSUMPTIONS 1 QUALIFICATIONS 1 EXCLUSIONS
• Existing project site information (Site Surveys and base map information) will be provided by the
Owner and or Architect
• The projects sites are located in Tukwila, Washington. Site Workshop will review applicable code
requirements for this jurisdiction.
• Detailed survey, evaluation of the health, and determination of significance of existing trees is not
included. Existing trees will be assessed at a preliminary planning level only.
• We anticipate and have allowed for regular design, coordination and owner review meetings.
PROJECT TASKS 1 SCHEDULE 1 DELIVERABLES
• Community Engagement I Mar —Jun 2021 I Visioning & Programming with Community
• Draft & Final Program I Jul — Sept 2021 I Land use requirement review, team
coordination/meetings, Conceptual Site plan Drawings & Diagrams, Cost Estimating, Final site plan
recommendations
• Final Report I Oct — Nov 2021 I Site Narratives, team coordination/meetings
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TIB Neighborhood Teen & Senior Intergenerational Center
Landscape Architectural Services Proposal
DRAFT 1 February 22, 2021
FEE
Task Fee Basis Fee
Task 1: Community Engagment Hourly TBD*
Task 2: Feasibility Studies Lump Sum $15,000**
Task 3: Final Report Lump Sum $1,800
Total $16,800
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pnovidedbe|owforusebyArchi1ec1inde1erminin8feerequiredforparddpadonin1hecommunby
engagement phase ofthe project.
**Task2fee 'is 1o1a|for 3si1es,assumes �S,OOOper si1e.
HOURLY RATE SCHEDULE
Personnel Hourly Rate
Principal $150
Project Manager / Landscape Architect $120
Landscape Designer $90
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IL I II IN r IE r N I II iiw iE S
TO McGranahan Architects
Michael McGavock
PROJECT TIB Neighborhood Teen & Senior Intergenerational Center
DATE February 23, 2021
Our knowledge of the project is as follows, and this proposal reflects the scope of services and compensation.
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The project involves participating in the outreach, public process, site feasibility and pre -design for a new
Neighborhood Teen & Senior Intergenerational Center located in the Tukwila International Boulevard
neighborhood. This project is being led by the City of Tukwila to determine the proposed location, ROM Cost,
and what the project components of the development (both building and site) are desired to be by the City and
their resident partners.
Our firm's actual involve ent in the public process is yet to be determined, but we are glad to participate in any
way that McGranahan, the _....City of Tukwila, and SW feel would be valuable.
As of this time, we do know exactly how many sites the City will want us to research and evaluate, but we have
assumed three (3) forte purpose oft is proposal.
We have also assumed that once a preferred site is selected, some design effort will be needed to determine
some more details about the project, both features and cost, such at the City can take the project into the next
phase.
Scope of SetOces
Each site studied is anticipated to require the following activities that will require our services:
f:'easlltul1ity Study IIF eur Sli
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•
Research
o Review available City Information, including GIS and previous or adjacent developments
o Review available County GIS Information
o Contact utility districts for their known infrastructure on or adjacent to the property
o Site Visit
Narrative
o Describe what information was discovered during the research process.
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Estimate
o Inform what additional /future information would be valuable to obtain for the next phase of the
process
o Provide a planning / concept level site development estimate to be used as the project moves
into future phases
IF Site iRre-11)esign
Design
o Participate in the planning and site design to locate the proposed building
o Provide a preliminary site utility plan
o Provide a preliminary grading and storm drainage plan
o Provide a preliminary paving and site plan
Estimate
o Provide a pre -design level site development estimate to be used as the project moves into
future phases
ro p osed Fee
We will bill for our services as follows:
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o Research 1:111:-1- 41:1:$1,500
Narrative : ,Ltt,
Estimate-triir, $1.500
leasibiIity Site 2 (II...ump Sum)
Research $1500.
o Nattative "rol. $1,500
o Estimate $1.500
Feasibility Slit".,;3]...„-F111:17 $4,500 (Lump Sum)
o Research $1,500
o Narrative $1,500
o Estimate $1.500
IPreferred Site 111,re-11)esIign $7,500 (Lump Sum)
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Notes
o If the scope of the project changes or increases beyond what is described above,
additional fees will be required.
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We look forward to the opportunity of providing services
Architects, to support their efforts in providing a quality public spaces that positively affect their community. The
design scope and project description are described above, and the attached Schedule .of Terms completes this
agreement. If you have questions, feel free to contact me at your convenience by email at
alan@dacobsononvinoors corn or by phone at 206 399 6233. Please sign this proposal and return a copy so t.hat
we can get begin our efforts. If directed to begin our efforts before a signed copy is received, the terms of this
agreement are understood to be enforce.
JACOBSON CONSULTING ENGINEERS
Alan Jacobson, PE, Principal
far McGranahanArchitects Date
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Schedule of Terms
All proposals by Jacobson Consulting Engineers, LLC ("Jacobson Consulting Engineers") are
subject to the following terms unless expressly noted otherwise in the accompanying proposal.
Any alteration or deviation from the scope of services set out in the proposal will only be
performed upon a written order for the same, signed by both parties. Authorization for
Jacobson Consulting Engineers to proceed constitutes agreement to these terms and conditions.
1. Hourly Charges for Personnel
Personnel will be charged at the following rates when hourly billing is applicable:
$200 Principal $155 CAD Manager
190 Associate Principal 110 Senior Technician
180 Associate 105 Technician I
175 Senior Project Manager 90 Technician II
165 Project Manager 75 Technician III
140 Project Engineer I 65 Technician IV
125 Project Engineer II
115 Engineer I
105 Engineer II
95 Engineer III
65 Administration
65 Intern
These rates are subject to annual increases, which typically take place in January of each
year. Excluded from these rates is work outside the scope of the accompanying proposal,
including additional or extra services, expert witness testimony, litigation, or negotiating
claims settlements.
2. Reimbursable Expenses
2.1 Any out-of-pocket costs incurred by JacobsonConsulting Engineers will be
charged at 1.1 x cost. Reimbursable expenses include but are not limited to,
travel expenses, printing of drawings or specifications, courier service, overnight
mail, equipment rental, and other charges incurred during our work, not directly
provided by us. These items are not included in our fee unless specifically noted
in our proposal.
3. Billing
3.1 Invoices will be issued monthly and are payable within 60 calendar days of the
date we deliver our invoice or upon receipt of payment from the Owner, whichever
is less. An interest charge of 1.5%/month will be payable on any amount not paid
within this time period. Attorneys' fees and any other costs incurred by Jacobson
Consulting Engineers in collecting delinquent accounts shall be paid by the
Client.
3.2 If the Client fails to make payments when due or otherwise is in breach of this
Agreement, Jacobson Consulting Engineers may suspend performance of services
upon five (5) calendar days' notice to the Client. Jacobson Consulting Engineers
shall have no liability whatsoever to the Client for any costs or damages because
of such suspension caused by any breach of this Agreement by the Client. When
work is resumed, Jacobson Consulting Engineers shall be compensated as an
additional service for expenses incurred in the interruption and resumption of
Jacobson Consulting Engineers' services. Jacobson Consulting Engineers' fees for
the remaining services and the time schedule shall be equitably adjusted.
4. Dispute Resolution
4.1 In an effort to resolve conflicts that arise during the design or construction of the
project or following the completion of the project, the Client and Jacobson
Consulting Engineers agree that all disputes between them arising out of or
relating to this Agreement shall be submitted to nonbinding mediation unless the
parties mutually agree otherwise.
4.2 Should the dispute not be resolved by nonbinding mediation, it shall be litigated.
This Agreement shall be governed by the laws of the State of Washington and the
venue shall be the Norm Maleng Regional Justice Center in Kent, King County,
WA. The parties consent to such jurisdiction for all purposes (both personal and
subject matter). If any claims in a dispute raised by the Client involve allegations
of negligence or the breach of the standard of care, thirty (30) days prior to
commencing any judicial proceeding, the Client shall provide to Jacobson
Consulting Engineers a written certification executed by an independent design
professional currently practicing in the same discipline and licensed in the State
of Washington. This certification shall specify each and every act or omission that
the certifier contends is a violation of the standard of care expected of a
professional performing such services under similar circumstances. The provision
of such written certification is a condition precedent to initiating any legal
proceeding or action against Jacobson Consulting Engineers alleging or relating to
negligence or a breach of the standard of care.
4.3 Causes of action between the parties to this Agreement pertaining to acts or
failures to act shall be deemed to have accrued and the applicable statutes of
limitation shall commence to run not later than either the date of substantial
completion, as that term is defined in RCW 4.16.310, for acts or failures to act
occurring prior to substantial completion, or the date of issuance of the final
invoice for payment for acts or failures to act that occur after substantial
completion; or, if this Agreement is terminated in accordance with Article 7.1,
upon the date Jacobson Consulting Engineers terminates services on the Project.
5. Provision of Services
5.1 Jacobson Consulting Engineers will provide services under standards and
conditions generally accepted by professionals in the field and consistent with
that degree of care and skill ordinarily exercised by members of the same
profession currently practicing under similar circumstances. No other warranty or
representation, either expressed or implied, is included or intended in Jacobson
Consulting Engineers' proposals, contracts, plans and specifications, or reports.
5.2 Services shall be provided based only upon the Scope of Services described or by
any additional proposals provided in writing and signed by both parties. Services
that are not expressly included in the proposal letter or otherwise included herein,
are expressly excluded.
6. Limitation of Liability
6.1 Jacobson Consulting Engineers, its principals, members, directors, officers,
agents, employees, successors and assigns shall not be liable for loss or damage
occasioned by delays beyond its control, or for any special, consequential,
incidental, punitive or indirect damages such as loss of earnings or loss of use
suffered by Client or others. The foregoing limitation of liability shall apply
regardless of the cause of action under which such damages are sought. No
principal or employee of Jacobson Consulting Engineers shall incur any personal
liability to any other party, for an act, error or omission related to this agreement.
6.2 The Client agrees that Jacobson Consulting Engineers total liability to the Client,
in tort or in contract, for any and all injuries, claims, losses, expenses, damages,
causes of action, or claim expenses (inclusive of legal costs) arising out of this
4
agreement from any cause or causes shall be satisfied solely out of the insurance
then available to fund any settlement, award or the amount of required insurance
set forth in this Schedule of Conditions.
7. Insurance
7.1 Notwithstanding any other provision in this Agreement, or indemnifications
provided, nothing shall be construed so as to void, adversely affect or in any way
impair any insurance coverage held by either party to this Agreement.
7.2 Jacobson Consulting Engineers shall procure Professional Liability Insurance in
such amounts and covering such risks as the Company and the Subsidiaries
reasonably believe are adequate for the conduct of their business and as is
customary for companies of similar size engaged in similar businesses in similar
industries. Any specific amount of insurance required shall be submitted in
writing and is only valid if agreed to in writing by Jacobson Consulting Engineers.
8. Termination
Either party may terminate this agreement upon written notice if the other party fails to
perform any material obligation under this Agreement and fails to cure such breach
within ten (10) days after receiving written notice of the breach.
9. Verification of Existing Conditions
9.1 Site development around existing underground utilities requires that certain
assumptions be made regarding existing conditions, and because some of these
assumptions cannot be verified without expending additional sums of money, or
destroying otherwise adequate or serviceable portions of the site, the Client agrees
that Jacobson Consulting Engineers shall not be liable for any costs or damages
incurred by any person or entity resulting from concealed or unknown conditions.
Client shall require contractor to be responsible for verifying all utility locations
prior any excavation.
9.2 In addition, Jacobson Consulting Engineers shall have no responsibility for the
discovery, presence, handling, removal or disposal of, or exposure of persons to,
hazardous materials in any form at the project site, including but not limited to
pollutants, asbestos, asbestos products, polychlorinated biphenyl, or other toxic
substances.
10. Assignment
Neither party to this Agreement shall transfer, sublet or assign any rights under or
interest in this Agreement (including but not limited to monies that are due, monies that
may be due, or claims arising out of this Agreement) without the prior written consent of
the other party.
11. Site Safety
As part of its scope of work, Jacobson Consulting Engineers may perform construction
phase services. Jacobson Consulting Engineers however, shall have no control over,
charge of, or responsibility for the construction means, methods, techniques, sequence
or procedures, or for safety precautions and programs in connection with the work, nor
shall Jacobson Consulting Engineers be responsible for Client's or Client's contractor's
failure to perform the work in accordance with the design documents.
12. No Third -Party Beneficiary
Nothing contained in this Agreement shall create a contractual relationship with or a
cause of action in favor of a third party against either the Client or Jacobson Consulting
Engineers. Neither Jacobson Consulting Engineers' administration of the contract
between the Client and the contractor, nor any acts by Jacobson Consulting Engineers in
performing its services hereunder, shall be construed to create a duty of care or any other
duty toward any third party, including the contractor or any subcontractor.
13. Entire Agreement
This Agreement represents the entire and integrated agreement between Client and
Jacobson Consulting Engineers and this Agreement incorporates and supersedes all prior
negotiations, representations, or agreements, either written or oral. Neither party has
relied upon ay statement, estimate, forecast, projection, representation, warranty, action,
or agreement of the other party except for those expressly contained in this Agreement.
This Agreement may be amended only by written instrument signed by both Client and
Jacobson Consulting Engineers.
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