HomeMy WebLinkAboutReg 2021-05-17 Item 6H - Contract Supplement #2 - West Valley Highway (I-405 - Strander Boulevard) with TranTech Engineering for $564,185COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
05/17/21
JR
ITEM INFORMATION
ITEM No.
6.H.
115
STAFF SPONSOR: CYNDY KNIGHTON
ORIGINAL AGENDA DATE: 05/17/21
AGENDA ITEM TITLE West
Design
Valley Highway (I-405 — Strander Boulevard)
and Construction Mgmt Supplemental Agreement No. 2
CATEGORY ❑ Discussion
Altg Date
Motion
Date 05/17/21
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
11
Mtg
SPONSOR ❑Council Mayor HR ❑DCD Finance Fire IS P&R Police PW' ❑Court
SPONSOR'S TranTech Engineering has been working on the design of the West Valley Highway Project
SUMMARY since Sept. 2019. There is a need for additional design and Supplemental Agreement No. 2
supports the additional design requirements for new scope/budget, as well as construction
management costs. Council is being asked to approve TranTech's Supplemental Agreement
No. 2 to Contract No. 19-095 for $564,185.00, for a total contract amount of
$1,244,448.00.
REVIEWED BY
Trans&Infrastructure
❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev.
❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: VERNA SEAL
❑ LTAC
DATE: 05/10/21
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$564,185.00 $5,630,380.00 $0.00
Fund Source: 104 ARTERIAL STREETS
Comments: page 8, 2021 CIP
MTG. DATE
RECORD OF COUNCIL ACTION
05/17/21
MTG. DATE
ATTACHMENTS
05/17/21
Informational Memorandum dated 05/07/21
2021 CIP, page 8
Revised CIP page 8
TranTech Engineering Supplemental Agreement No 2
PPT Presentation
Minutes from Transportation and Infrastructure Committee meeting of 05/10/21
115
116
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Harr Ponnekanti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/City Engineer
BY: Cyndy Knighton, Senior Program Manager
CC: Mayor Ekberg
DATE: May 7, 2021
SUBJECT: West Valley Highway (1-405 — Strander Boulevard)
Project No. 99310410, Contract No. 19-095
Supplemental Agreement No. 2
ISSUE
Supplemental Agreement with TranTech Engineering for the design on the West Valley Highway (1-405 — Strander Boulevard)
Project. The Supplemental Agreement will increase the contract by $564,185, for a new total of $1,244,448.
BACKGROUND
Since September 2019, TranTech Engineering has been working on the design of the West Valley Highway project, which also
includes improvement along Longacres Way from West Valley Highway to the Tukwila Station. The project has funding for the
design and construction of this project from three grant sources: Transportation Improvement Board, CMAQ, and Sount Transit
System Access Funds. The project is also on the Traffic Impact Fee list.
DISCUSSION
As the project has progressed, additional design and coordination with both WSDOT and Seattle Public Utilities (SPU) has been
required to complete the design. Minor additional work was required for surveying, geotechnical analysis, and design of the HAWK
signal on West Valley Highway. However, the bulk of the additional design that was required to meet the needs of SPU has
resulted in substantially more work to design a bridge structure of the 60 -inch watermain. This level of effort was not anticipated
in the original scope of work nor the supplemental agreement that occurred in October 2020. Additional budget is needed to cover
costs not included in the original scope of work. Supplement No. 2 also includes new scope and budget for construction
management and support during the bidding period. The advertisement period for this project is currently anticipated for June.
The late bidding period for construction beginning this year will add to the project cost. A 20% premium has been added to the
engineer's estimate to account for the summer escalation in costs.
FINANCIAL IMPACT
The increase in fee for the additional design effort totals is $99,900 and the construction management and bidding support tasks
is $464,285. Budget is available for the additional engineering, construction management, contingency, and the summer
escalation. The recently awarded Sound Transit System Access Fund grant will fund the additional costs for the construction
phase of the project.
Phase Fee/Estimate Fund Source Amount
Design/ROW $809,754 TIB Grant $2,434,380
Construction 4,354,494 CMAQ Grant 185,000
Construction Management 464,285 System Access Fund Grant 2,060,000
Traffic Impact Fees 607,000
General Fund 344,000
Total $5,628,533
Total $5,630,380
RECOMMENDATION
Council is being asked to approve the Supplemental Agreement No. 2 to Contract No. 19-095 with TranTech Engineering
in the amount of $564,185 and consider this item on the Consent Agenda at the May 17, 2021, Regular Meeting.
Attachments: 2021-2026 CIP Page 8
Revised CIP Page
Supplemental Agreement No. 2
West Valley Highway PPT
https://tukwilawa.sharepoint.com/sites/publicworks/engineering/pw drop box/01 tic agenda/2021 agenda items/tic 05-10-21/d. west valley hwy consultant am/information memo -1 1 7
supplement no 2 - 5-10-21.docx
118
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2021 to 2026
PROJECT: West Valley Hwy (1-405 - Strander Blvd) Project No. 99310410
Design and construct completion of seven lane sections of West Valley Hwy with curbs, gutters, storm
DESCRIPTION: drainage, lighting and traffic control, and a pedestrian activated signal near the Southcenter Pedestrian
Bridge.
Shared use path on west side of West Valley Hiahwav from the pedestrian bridge to Longacres Way S.
JUSTIFICATION: Safety and capacity items need completion. Portions have been completed by development.
Combined with W Valley Hwy/S 156th Intersection in 2017. Continuing to work with development. Grant
STATUS: funding obtained for design and construction of West Valley Highway section. No funding for construction
Longacres Way identified yet.
MAINT. IMPACT: Reduced maintenance.
Project is on Traffic Impact Fee List. Grants from Federal CMAQ awarded for $628k that includes $112k for
COMMENT: design of sidewalk/bike path on Longacres Way (S 158th St) and State Transportation Improvement
Board grant of $2.4m for 2018/2020.
FINANCIAL Through Estimated
(in $000's)
2019 2020 2021
2022 2023 2024 2025 2026 BEYOND TOTAL
EXPENSES
Project Location
•
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Design
130
418
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548
Land (R/W)
9
91
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1
100
Const. Mgmt.
liii5
430
lig
430
Construction
2,765
2,765
TOTAL EXPENSES
139
509
3,195
0
0
0
0
0
0
3,843
FUND SOURCES
Awarded TIB Grant
14
160
2,260
2,434
Awarded CMAQ Gra r
89
96
185
Mitigation
0
Traffic Impact Fees
577
303
880
City Oper. Revenue
(541)
253
632
0
0
0
0
0
0
344
TOTAL SOURCES
139
509
3,195
0
0
0
0
0
0
3,843
2021 - 2026 Capital Improvement Program
8
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2021 - 2026 Capital Improvement Program
8
119
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2021 to 2026
PROJECT: West Valley Hwy (1-405 - Strander Blvd) Project No. 99310410
Design and construct completion of seven lane sections of West Valley Hwy with curbs, gutters, storm
DESCRIPTION: drainage, lighting and traffic control, and a pedestrian activated signal near the Tukwila Urban Center
Pedestrian Bridge. Shared use path on west side of West Valley Highway from the pedestrian bridge to
Longacres Wy S.
JUSTIFICATION: Safety and capacity items need completion. Portions have been completed by development.
STATUS: Combined with W Valley Hwy/S 156th Intersection in 2017. Continuing to work with development. Grant
funding obtained for design and construction of West Valley Highway section.
MAINT. IMPACT: Reduced maintenance.
Project is on Traffic Impact Fee List. Grants from Federal CMAQ awarded for $628k that includes $112k for
COMMENT: design of sidewalk/bike path on Longacres Way (S 158th St), State Transportation Improvement
Board grant of $2.4m for 2018/2020, and Sound Trasit SAF grant for $2.06m for construction along Longacres
Way.
FINANCIAL Through Estimated
(in $000's)
2019 2020 2021
2022
2023
2024
2025
2026
BEYOND TOTAL
EXPENSES
Project Location
- /
.
Design
130
455
216
I
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801
Land (R/W)
9
ukwlle
Pkwy
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9
Const. Mgmt.
465
N 1-
Upland Or
Midland or
465
Construction
4,355
NV rniana or
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y
4,355
TOTAL EXPENSES
139
455
5,036
0
0
0
0
0
0
5,630
FUND SOURCES
Awarded TIB Grant
40
240
2,154
2,434
Awarded CMAQ Grar
89
96
185
Awarded SAF Grant
2,060
2,060
Mitigation
0
Traffic Impact Fees
577
(59)
89
607
City Oper. Revenue
(567)
178
733
0
0
0
0
0
0
344
TOTAL SOURCES
139
455
5,036
0
0
0
0
0
0
5,630
1 20 2021 - 2026 Capital Improvement Program
8
Project Location
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o St
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11
ukwlle
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jl)Washington State
Department of Transportation
Supplemental Agreement
Number 02
Organization and Address
TranTech Engineering, LLC
365 118th Ave SE Suite 1000
Bellevue, WA 98005
Phone: 425 453-5545
Original Agreement Number
19-095
Project Number
99310410
Execution Date
June 11, 2019
Completion Date
December 31, 2021 supp0l
Project Title
Tukwila West Valley Highway (I-405 to Strander Boulevard)
New Maximum Amount Payable
$1,244,448
Description of Work
The project consists of preparing preliminary engineering design, environmental studies and permitting, and
preparing final design & contract documents for improvements to West Valley Highway (SR 181) as well as
preparing preliminary engineering design and environmental studies and permitting for improvements to
Longacres Way. The proposed improvements include widening the highway to 7 lanes, bridging over the
60 -in
The Local Agency of City of Tukwila
desires to supplement the agreement entered in to with TranTech Engineering, LLC
and executed on June 11, 2019 and identified as Agreement No 19-095
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
cont. Seattle Public Utilities water main, a new pedestrian signal, a shared use sidewalk and other related
engineering tasks, ROW acquisition is not anticipated. (continued original description of work). Optional tasks
added include Bidding Support During Advertisement and Construction Management.
I I
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read- December 31, 2022
III
Section V, PAYMENT, shall be amended as follows:
An additional $564,185 will be added to the supplemented contract amount of $680,263 for a total of
$1,244,448 per attachments in Exhibit B
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By: Diane Sheesley By
DOT Form 140-063
Revised 09/2005
Consultant Signature Approving Authority Signature
Date
121
Exhibit "A"
Summary of Payments
DOT Form 140-063
Revised 09/2005
Basic Agreement
+ Supplement #1
Supplement #2
Total
Direct Salary Cost
$224,218
$188,537
$412,755
Overhead
(Including Payroll Additives)
$365,795
$282,186
$647,981
Direct Non -Salary Costs
$22,985
$36,902
$59,887
Fixed Fee
$67,265
$56,560
$123,825
Total
$680,263
$564,185
$1,244,448
DOT Form 140-063
Revised 09/2005
Exhibit "A"
Summary of Payments
123
Basic Agreement
Supplement 01
Supplement 02
Total
Direct Salary Cost
$ 178,847.00
$ 45,371.00
$ 188,537.00
$ 412,755.00
Overhead
(Including Payroll Additives)
$ 288,651.00
$ 77,144.00
$ 282,186.00
$ 647,981.00
Direct Non -Salary Costs
$ 53,654.00
1
$ 13,611.00 1
$ 56,560.00
$ 123,825.00
Fixed Fee
$ 10,786.00
$ 12,199.00
$ 36,902.00
$ 59,887.00
Total
$ 531,938.00
$ 148,325.00
$ 564,185.00
$ 1,244,448.00
123
124
EXHIBIT A
Supplement 02
West Valley Highway (Strander Blvd to 1-405) Improvements Project
Introduction
The City of Tukwila (AGENCY) has retained TranTech Engineering, LLC (CONSULTANT) to provide a complete
Contract Documents package for the West Valley Highway (Strander Blvd to 1-405) Improvements (PROJECT) in
Tukwila, Washington. Additional work is necessary to be added based on collaboration and coordination with
WSDOT, SPU, and other third -party stakeholders. This supplement also adds work for optional tasks 12 Bidding
Support During Advertisement and 13 Construction Management During Construction. The following describes
supplement 02 to this work.
Scope of Work
1. Project Management
No Changes
2. Basis of Design
No Changes
3. Survey and Topographic Mapping - 1 Alliance Geomatics (1AG)
3.1 Right -of -Way, Property Lines & Easement Resolution
lAG will review and analyze additional information for right-of-way resolution and easements along
Longacres Way. lAG will also make modifications to the plans to address additional requests for the plans
at the 90% comment stage from WSDOT.
4. Geotechnical Engineering -Landau Associates (LAI)
LAI will provide additional geotechnical engineering services requested by Seattle Public Utilities (SPU) and
the AGENCY approved to support design of the bridge over the SPU watermain crossing West Valley Highway.
Work elements include:
■ A neutral plane analysis was completed as requested by SPU.
■ Additional analysis was completed for a secant pile wall and a drilled shaft wall.
■ Correspondence with SPU regarding options including meetings, phone calls, discussions and
additions to the report.
West Valley Highway (Strander Blvd to 1-405) 1
125
LAI will revise its November 2019 technical memorandum to include:
■ Neutral plane analysis.
■ Secant pile wall and drilled shaft wall option information.
Assumptions
■ LAI will be provided with a project base map in AutoCAD° format.
■ The bridge will not be designed to resist the effects of soil liquefaction.
■ If needed, pavement design will be completed at a later date under separate scope and budget.
■ If needed, pilot infiltration tests will be completed at a later date under separate scope and budget.
5. Environmental and Permitting Services -Landau Associates (LAI)
No Changes
6. Public Outreach Support
No Changes
7. Traffic Analysis - Transpo
7.1 Pedestrian Crossing Evaluation
Transpo will provide additional pedestrian crossing evaluation, pedestrian push button design, and signal
upgrades necessary to add the crosswalk on the north leg of the West Valley Highway/Longacres Way
intersection required by WSDOT for SR 181. This crossing is not an existing crossing and is a WSDOT
requirement added during review comments.
8. Third -Party Stakeholder Coordination
No Changes
9. Stormwater Compliance and Conveyance Design
No Changes
10. Plans, Specifications, & Engineer's Opinion of Construction Cost (EEOC)
The CONSULTANT will prepare the following additional items to be included in the final Bid Ready
Contract Documents (Plans, Specifications, & Estimates) for AGENCY review, comment, approval, and
advertisement. The AGENCY will compile a written response log to facilitate the CONSULTANT's tracking
of all comments and for efficient inclusion in the contract documents. The CONSULTANT will maintain
design documentation including design calculations. CONSULTANT will develop the following Plans all at
1"=20' plotted at full-size except for intersection and driveway details at 1"=10' plotted at full-size:
West Valley Highway (Strander Blvd to 1-405) 2
126
Submittal Phase
Estimated Bid
Sheet Title Sheets 30% 60% 90% 100% Ready Party
Maintenance of Traffic (LAW and WVH/LAW
intersection for additional crossing required by
WSDOT) 2 X TT
Illumination (West Valley Highway) 1 X TT
Structural Sheets (additional sheets for bridge) 14 X TT
Estimated # of additional Sheets 17
Work Elements 10.3 —10.5 of the original contract will apply for the above new sheets.
Assumptions:
■ A second 100% submittal for only the additional sheets may be completed to allow the
Agency to provide comments and the Consultant to respond to comments.
Deliverables:
■ One full-size (22x34) copy of Plans submitted electronically (Adobe PDF) for each submittal.
■ One copy of the Engineer's Opinion of Construction Cost (MS Excel) for bid items.
■ One copy of the Specifications (MS Word).
Design Criteria
The design criteria will remain the same as established under the original Scope of Services. Changes in any
design standards or requirements after work has begun may result in extra services.
Project Deliverables
Documents, exhibits or other presentations for the work covered by this Agreement ("Documents") will be
furnished by the Consultant to the AGENCY upon completion of the various phases of the work. Whether the
Documents are submitted in electronic media or in tangible format, any use of the Documents on another
project or on extensions of this project beyond the use for which they were intended, or any modification of
the Documents, or conversion of the Documents to an alternate system or format will be without liability legal
exposure to the Consultant: AGENCY shall assume all risks associated with such use, modifications, or
conversions.
Consultant may remove from the electronic Documents delivered to AGENCY all references to Consultant'
involvement and will retain a tangible copy of the Documents delivered to AGENCY which shall govern the
interpretation of the Documents and the information recorded. Electronic files are considered working files
only- Consultant is not required to maintain electronic files beyond 90 days after final project billing and makes
no warranty as to the viability of electronic files beyond 90 days from date of transmittal.
West Valley Highway (Strander Blvd to 1-405) 3
127
11. Right -of -Way Coordination
No Changes
12. Bidding Support During Advertisement
The CONSULTANT will provide limited services prior to the contract advertisement and during the bidding
period. The CONSULTANT shall perform limited review of contract documents, review bidder's request
for information (RFI), and the CONSULTANT shall prepare bid document addendum as needed. The
CONSULTANT will prepare the bid tabulations and bidder responsibility checklist.
Assumptions:
■ The AGENCY will manage all activities related to the construction contract advertisement,
award, and execution.
Deliverables:
■ List of findings from the limited contract documents review.
■ Review up to five (5) RFI's from contract bidders.
■ Develop up to two (2) bid document addenda.
■ Prepare bid tabulations
■ Fill out bidder responsibility checklist
13. Construction Management
CONSTRUCTION WORKING DAYS
The construction working days assumed is 150.
The individual tasks to be completed by the CONSULTANT are as follows:
13.1 Project Management
This task includes administration of the contract between the CONSULTANT and the AGENCY,
preparation of progress reports for the PROJECT. It also includes all administrative services needed to
coordinate with the sub-CONSULTANT(s) and to monitor the PROJECT for scope, schedule, budget, and
quality.
The following are the categorized activities associated with this task:
1. Progress Reports and Invoicing - progress reports will contain a narrative that identifies and
describes significant activities performed in the previous period and significant upcoming
activities along with the monthly invoice.
West Valley Highway (Strander Blvd to 1-405) 4
128
2. Construction Team Management, management of scope, schedule, budget, and quality.
3. Management of Sub -consultants.
Assumptions:
■ The AGENCY will provide a project manager to respond to the CONSUTANT questions and
approval for any potential contract changes, material over -runs, and differing site conditions.
Deliverables:
■ Progress Reports
■ Monthly Invoicing
13.2 Pre -construction Services
The CONSULTANT will assist with pre -construction meeting management. The following are the
categorized activities associated with this task:
1. Provide agenda
2. Schedule meeting
3. Facilitate pre -construction meeting
4. Provide meeting notes after meeting
Assumptions:
■ The AGENCY will provide the CONSULTANT 3 hard copies of the contract documents.
■ The AGENCY will provide a location for the pre -construction meeting.
Deliverables:
■ Pre -construction agenda, draft and final meeting meetings.
13.3 Construction Engineering Support
The CONSULTANT will provide engineering support for the contractor's request for information (RFI)
that require an engineering response during construction. This will be on an "on-call" basis at the
Agency's request during the construction phase of the project. Engineering support for materials
submittals will occur as needed.
West Valley Highway (Strander Blvd to 1-405) 5
129
Assumptions:
■ Engineers will provide engineering details, calculations, or responses for up to 10 RFIs.
■ Does not include any inspection of materials that are prefabricated or shop fabricated. These
inspections will be performed by WSDOT under agreement with the AGENCY.
Deliverables:
■ Up to ten (10) RFI responses.
■ Materials submittal approval assistance.
13.4 Resident Engineering
The CONSULTANT will provide a full-time resident engineer (RE) to the AGENCY for the duration of the
contract. The RE will act as the owner's representative leading the CM team for coordination with
Agency's staff, designers of record, and stakeholders. The RE's duties will be as follows:
1. Review and coordination with designers of record for responses to the Contractor's RFIs.
2. Reports directly and promptly to the AGENCY's CM Manger for matters relating to contract changes,
permit violations, and PROJECT completion delays.
3. Preparation and management of the weekly meetings.
4. Preparation of agendas and leading preconstruction meetings for drilled shafts, bridge deck
construction, and difficult concrete placements.
5. Management of risk log and the construction cost to complete.
6. Contractor submittals review (not approval).
7. Review and acceptance of the Contractor's lump sum breakdowns.
8. Daily review of IDRs and FNRs.
9. Review of monthly progress estimates.
10. Frequent site visits particularly during construction of critical elements.
11. Construction CPM schedule baseline reviews and monthly updates for determination of potential
schedule slippage and delays.
12. Determination of entitlement for contractor's equitable adjustment requests.
13. Negotiations for equitable adjustment for contract changes.
14. Change orders, back up documentation language, independent cost estimates (ICE).
15. Materials test results review.
16. Final site inspection and punch list preparation.
17. Determination and issuance if PROJECT substantial and physical completions.
18. Closeout activities.
19. Attends Project Management Reviews (PMR).
20. Preparation of lessons learned and presentation to the Agency staff.
West Valley Highway (Strander Blvd to 1-405) 6
130
Assumptions:
■ The AGENCY will provide a project manager to respond to the CONSUTANT questions and
approval of any potential contract changes, material over -runs, and differing site conditions.
■ The AGENCY will assume management of stakeholders and public relations.
■ The AGENCY will execute and manage the EOR construction engineering support services
contract.
■ Shop and falsework drawings will be reviewed by the appropriate Engineers of Record.
Deliverables:
■ RFI responses.
■ Weekly meeting agenda.
■ Preparation of preconstruction conference agendas for drilled shafts, difficult concrete
placement, and bridge deck.
■ Monthly preparation of risk log tracking and construction cost to complete.
■ Lump sum breakdown review and acceptance.
■ Construction CPM schedule responses to contractor.
■ Entitlement determination, negotiations, correspondence to contractor, change order
preparation and back up documentation.
■ Resolution of end of construction issues including compensation for approved outstanding
contract changes, liquidated damages, and claims.
■ Preparation of substantial and physical completion letters.
■ Preparation of end of PROJECT final inspection and punch -list.
■ Preparation and presentation of PROJECT's lessons learned.
13.5 Site Inspection
The CONSULTANT will provide one inspector to perform site observation during 130 working days of the
construction including:
1. Daily presence at the site while the Contractor is working.
2. Coordination with the documentation engineer for use of approved materials.
3. Attendance at the weekly meetings.
4. Force account (FA) monitoring and approval of contractor's FA submittals based on WSDOT/AGC Blue
Book Rental Agreement.
5. Preparation of inspector's daily reports (IDRs), and field note records (FNRs).
6. Coordination with the Contractor for reconciliation of FNRs for monthly progress estimates.
7. Ensuring that only approved materials are installed.
8. Monitoring for the materials on hand (MOH).
9. Coordination with the materials testing designated by the AGENCY for any required materials
sampling and testing.
10. Daily photo log of critical site activities.
West Valley Highway (Strander Blvd to 1-405)
7
131
11. Monitor the site for contractor compliance with traffic control plans, environmental, and contract
requirements.
12. Final site inspection and assistance with close out.
Assumptions:
■ The AGENCY will provide a workspace at the site or the City for preparation of paperwork.
■ The AGENCY will provide for materials sampling and testing completed through WSDOT.
■ Inspectors will be compensated for weather days if encountered.
■ AGENCY will provide inspector or supplement when multiple crews are working requiring
multiple inspectors or beyond 130 working days.
■ AGENCY will provide IDRs, FNRs, and all other documentation for work inspected by the
AGENCY.
Deliverables:
■ IDRs and FNRs for provided inspection.
■ Monitoring and accounting for MOH.
■ Daily site photos and management.
■ Daily reports of the FA worked.
13.6 Office Engineering and Documentation Control
This Task includes activities associated with preparation of construction documentation consistent with
the FHWA and LAG Manual requirements including:
1. Project files set up and maintenance.
2. Submittal log tracking/management.
3. Attending the Pre -con and preparation of meeting notes.
4. Weekly agenda preparation and meeting notes.
S. Preparation of monthly progress estimates.
6. Request for approval of materials (RAMs) reviews and approvals.
7. Maintenance of record of materials (ROM).
8. Contractor traffic control records management.
9. Materials testing and RAM approval coordination with inspector.
10. WSDOT special inspection and testing coordination.
11. Close out.
12. PMR and/or document review project documents preparation, coordination with WSDOT Local
Program, and attendance.
West Valley Highway (Strander Blvd to 1-405) 8
132
Assumptions:
■ AGENCY or WSDOT will provide the project ROM.
■ The AGENCY will manage monthly progress estimate payment to the contractor based on
inspector's FNR's and progress report.
■ The AGENCY will execute, and process change orders.
■ Supplement will be required for additional hours over those shown in Exhibit B.
Deliverables:
■ Pre -con agenda, meeting draft and final notes.
■ Complete contract paper -work tracking and documentation filing.
■ Weekly meeting agenda preparation and meeting notes.
■ Change order preparation.
■ Monthly FNRs tabulation for the progress estimates.
■ Punch -list preparation.
■ PMR PROJECT documentation hard copies.
13.7 Post Construction Services
This task includes activities associated with project closeout. This task includes:
1. Evaluation and analysis of any outstanding change orders and claims.
2. A project walk-through with WSDOT after substantial completion.
3. Preparation of end of PROJECT punch list and PROJECT closeout documentation for auditing
purposes and archiving.
4. Final contract voucher.
5. Drafting of record drawings and coordination with subconsultants for drafting of their
particular disciplines.
Assumptions:
■ The CONSULTANTs Resident Engineer and Office Engineer will provide guidance for preparation
of documents.
■ AGENCY will send notice of completion to DOR, L&I, and ESD.
■ AGENCY will send final contract voucher for Contractor signature.
Deliverables:
■ On site project walk through with WSDOT.
West Valley Highway (Strander Blvd to I-405)
9
133
■ Preparation of end of project punch list.
■ Addressing and including WSDOT comments in the final documentation.
■ Final Contract Voucher.
■ Drafting of record drawings redlined by Contractor as a bid item.
■ Preparation of archival hard copies of relevant PROJECT documentation delivered in boxes.
13.8 Subconsultant and Professional Services
This task includes activities performed by subconsultants and professional services covering traffic signal
bid items, landscape and urban design elements, geotechnical engineering services, and materials
testing.
1. One (1) change order each (two (2) total) relating to traffic signal items and landscape
architecture and urban design.
2. Up to three (3) RFI's for traffic signals systems and geotechnical services.
3. Up to one (1) RFI for landscaping or urban design.
4. Materials submittal review associated with subconsultant discipline.
5. Drafting of record drawings up to the number of hours included in exhibit B.
6. Professional Services for Material Testing:
a. Concrete (air, slump, temperature, and compressive strength).
b. Soils sampling, gradation, and density.
c. HMA density.
Assumptions:
■ Irrigation is not covered and if assistance is needed a supplement will be added.
■ Additional RFI's will require a supplement.
■ Additional change orders will require a supplement.
■ Additional time required for record drawings will require a supplement.
■ The AGENCY will arrange for WSDOT to provide testing, inspection and approval for a project
element list provided by the CONSULTANT to include prefabricated and shop fabricated items.
Deliverables:
■ Responses to RFI's up to maximum listed above
■ Materials submittals responded to
■ Drafting of record drawings redlined by Contractor
GENERAL ASSUMPTIONS
■ Work performed under this scope is limited to the hours and fee listed in the Scope and Budget,
Prime and Subconsultant Cost Computations. Any work requested that exceeds what is shown
West Valley Highway (Strander Blvd to 1-405) 10
134
in the Scope and Budget will be considered EXTRA WORK and be added as a Supplement to this
Agreement.
■ Shop drawings, construction and falsework drawings will be reviewed and approved by the EOR.
West Valley Highway (Strander Blvd to 1-405) 11
135
136
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Fee Determination Table
West Valley Highway
Firm Name: LANDAU ASSOCIATES
Total per
Task
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69
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to
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$ 1,798.87
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$ 1,292.57
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$ 761.28
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64
$ 981.73
$ 879.12
69
ER
69
69
69
69
69-
69
69
$ 3,845.60
Total Direct
Salary Cost
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64
$ 575.40
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$ 413.45
to.
69
to
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$ 1,808.59
Sub -Totals
$1,808.59
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69
$ 5,654.19
$ 542.58
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$ 41.35
$ 578.90
$1,230.92
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Description
Geotechnical Construction Services
Pre -construction Activities
Construction Inspection Site Visits
Construction Summary Letter
Project Management, Review, and
Current Hourly Rates
Direct Salary Cost (DSC)
Overhead Cost (2.1263 of DSC)
2
0
N
0
Fee (0.3 of DSC)
Fully Burdened Rate J
Sub -Total Burdened Labor Cost
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$ 6,268
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Nuclear Density Gauge Rental
Geotechnical Laboratory Testing
Firm Name: LANDAU ASSOCIATES Total Project
)
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O
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141
142
Last Update date
N
O
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Contract Start Date
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Perteet Project No.
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Contract End Date
TranTech Engineering, LLC
O
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Contract Duration:
Brianne Ross
U
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Labor Dollars
O
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N
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$1,506.00
$1,506.01
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N
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$8,276.00
Total
Hours
69
26.00
26.00
110.00
110.00
0
O
O
136.00
Direct Salary Cost
Accountant
$41.00
co
(O
co)
(O
Subconsultants
O
O
O
O
O
(D
$246.00
Lead
Technician/
Designer
O
O
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(0
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co
O
20.00
O
O
N
O
O
O
20.00
co
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N
69
Sr. Engineer
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20.00
20.00
45.00
45.00
0
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p
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45.00
O
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$3,195.00
a)
co
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co
H
Task 1 - Project Management
Total Task 1 - Project Management
Task 2 - Construction Design Support -
Landscape/Urban Design
Total Task 2 - Construction Design Support
- Landscape/Urban Design
Expenses
Total Expenses
Total Hours
Total Dollars
m
C
C
d
W
N N
M M
SUMMARY
O
(O
N
N
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$15,321.00
$2,483.00
$26,080.00
O
N
O
M
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O
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O
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O
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69
185.12%
Direct Salary Cost
Overhead Cost
Fee 30%
Labor
Expenses
Subconsultants
CONTRACT TOTAL
v7.6.760 (ASWANSON) -
143
144
J
Transpo Group USA, Inc.
Cost Estimate Worksheet
transpogroup Y
Number / Project Name
19306/West Valley Highway
Pay rates are effective from September 26, 2020 through June 25, 2021, within the ranges shown in the attachment.
Only key staff are shown and other staff may work on and charge to the project as needed by the project manager.
Labor:
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
Mi.
2
3
4
5
6
7
8
9
10
11
12
initials
job title
cost rate
Project
Manager
Quality
Control
Project
Engineer
CAD/
Graphics
Project
Admin
2
Postage
$0
Graphic supplies
RP
KRC
TL
JL2
AMC
Reproduction
2
3
$0
Assoc Prin L6
Prin L7
Eng L3
Eng L1
PA L4
_
1
$68.03
$87.78
$43.08
$31.73
$47.79
3
Work Task
RFI Responses (Assume 3)
2
Phone
3
6
2
Postage
$0
Graphic supplies
$0
Hours
13
Cost
$551
$249
$154
$499
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Change Orders (Assume 1)
1
Reproduction
2
3
$0
Traffic accident data
$0
Spec. MPS model run
$0
6
Material Submittal Review
1
2
3
Record Drawings
2
4
6
12
0
0
0
0
0
0
0
0
0
0
0
0
0
Total Hours 6
$408
0
11
15
2
0
0
0
$0
$474
Overhead
Rate
157.63%
$476
$96
$0
$0
$0
0 34
$0
$2,291.29
ccellaneous Expenses:
Item
Federal Express / Courier
Reimbursable
Cost
$0
Phone
$0
Fax
$0
Postage
$0
Graphic supplies
$0
Photography
$0
Travel expenses (mileage)
$0
Reproduction
$0
Traffic counts
$0
Traffic accident data
$0
Spec. MPS model run
$0
Transportation Concurrency Application
$0
Total Reimbursable Expenses
$0
Fee (as a % of labor)
30.00%
$436.08
Subconsu
2
3
4
5
tants: Subs
Firm Cost
Subconsultant A
$0
Subconsultant B
$0
Subconsultant C
$0
Subconsultant D
$0
Subconsultant E
$0
Total Subconsultants
$0
TOTAL ESTIMATE
Cost Estimate Prepared on: 5/4/2021
145
146
5/11/2021
West Valley Highway
(Strander Blvd to I-
405) and Longacres
Way Project
1
Additional NB lane between
Strander Boulevard and S 156th
Street
New sidewalks along West Valley
Highway where missing today
Wider sidewalk section on West
Valley Highway
2 -way Cycle -Track on Longacres
Way
New HAWK signal on West Valley
Highway
New RRFB at Interurban Trail
2
What's Included?
F., vivleSGr
• Additional NB lane between
Strander Boulevard and S 156th
Street
• New sidewalks along West Valley
Highway where missing today
• Wider sidewalk section on West
Valley Highway
• 2 -way Cycle -Track on Longacres
Way
• New HAWK signal on West Valley
Highway
• New RRFB at Interurban Trail
Green River
iNg
3
What's Included?
• Additional NB lane between
Strander Boulevard and S 156th
Street
• New sidewalks along West Valley
Highway where missing today
• Wider sidewalk section on West
Valley Highway
• 2 -way Cycle -Track on Longacres
Way
• New HAWK signal on West Valley
Highway
• New RRFB at Interurban Trail
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T
Pedeslria
4
148
5/11/2021
2
5/11/2021
410P�asw-,y
Seattle , ,y^'
Additional NB lane between
Strander Boulevard and S 156th
Street
New sidewalks along West Valley
Highway where missing today
Wider sidewalk section on West
Valley Highway
2 -way Cycle -Track on Longacres
Way
New HAWK signal on West Valley
Highway
New RRFB at Interurban Trail
5
SR 181 MP 10.61
SR 181 STA 151.41.98!
STRAROER BIND STA 51.11 06
Transition to three
northbound lanes
• Start just north of Strander Boulevard
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• Improves efficiency of corridor
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6
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SECTION 24
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SECTION 24
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6+0 PROJECT
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Complete Gaps
in Sidewalks
oocSprid rrr`. _
SeattleT calf
�.7
W to
ms
F ern
• Bridge over 60" SPU Watermain
• New sidewalk seamlessly
included
• New Sidewalk from Longacres
Way to S 156th Street
p r -rad G&]e i.
N$a^u�EJ L,..it,
—�� rr
`Ernvssg 5res;6v
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n River
11
Complete Gaps
in Sidewalks
• Bridge over 60" SPU Watermain
• New sidewalk seamlessly
included
• New Sidewalk from Longacres
Way to S 156th Street
12
152
5/11/2021
6
5/11/2021
Complete sidewalk connection
Add sidewalk from Longacres Way to S
between the carwash and the hotel 156th Street
13
o. ARO."
4
Two-way Cycle Track on Longacres Way
14
What's a Cycle Track?
• First application for Tukwila
• Separates bicyclists from motorists
• Along south side of Longacres Way
• Logical connection for bike commuters using
Sounder
• Narrows under UPRR trestle
15
What's a Cycle Track?
• First application for Tukwila
• Separates bicyclists from motorists
• Along south side of Longacres Way
• Logical connection for bike commuters using
Sounder
• Narrows under UPRR trestle
16
154
5/11/2021
8
What's a Cycle Track?
• First application for Tukwila
• Separates bicyclists from motorists
• Along south side of Longacres Way
• Logical connection for bike commuters using
Sounder
• Narrows under UPRR trestle
5/11/2021
17
What's a Cycle Track?
• First application for Tukwila
• Separates bicyclists from motorists
• Along south side of Longacres Way
• Logical connection for bike commuters using
Sounder
• Narrows under UPRR trestle
18
What's a HAWK Signal?
• First application for Tukwila
• Less impacts to capacity and flow
• HAWK signal on West Valley Highway in Kent
• Center landscaped pedestrian refuge island
• Owned and maintained by WSDOT as part of
their signal system
CROSSWALK
❑❑
❑0
How to use the
❑❑
i
CO
•
0
•
PUSH TN1
NCTTON
STOP N WAIT,
START CROSSING
FINISH
CROSSING
WW
3 E
T
YW
URI
SLOW
Sill
5T1
STOP
MST
19
What's a HAWK Signal?
• First application for Tukwila
• Less impacts to capacity and flow
• HAWK signal on West Valley Highway in Kent
• Center landscaped pedestrian refuge island
• Owned and maintained by WSDOT as part of
their signal system
20
156
5/11/2021
10
Ala
High Intensity Activated Crosswalk (HAWK) Signal
Connecting Pedestrian Bridge across West Valley Highway
21
22
Rectangular Rapid Flashing Beacon
Interurban Trail at Longacres Way
5/11/2021
11
157
5/11/2021
What's an RRFB?
• Rectangular Rapid Flashing Beacon
• Many past uses in Tukwila
• Improve safety for Interurban Trail users crossing
Longacres Way
• Includes new curb on north side of road for
safety
23
What's an RRFB?
• Rectangular Rapid Flashing Beacon
• Many past uses in Tukwila
• Improve safety for Interurban Trail users crossing
Longacres Way
• Includes new curb on north side of road for
safety
24
158
12
What's an RRFB?
• Rectangular Rapid Flashing Beacon
• Many past uses in Tukwila
• Improve safety for Interurban Trail users crossing
Longacres Way
• Includes new curb on north side of road for
safety
25
26
5/11/2021
13
159
160
City of Tukwila
City Council Transportation & Infrastructure Services Committee
Meeting Minutes
May 10, 2021 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency
Councilmembers Present:Verna Seal, Chair, De'Sean Quinn, Thomas McLeod
Staff Present: David Cline, Hari Ponnekanti, Scott Bates, Cyndy Knighton, Adib Altallal,
Brittany Robinson, Gail Labanara, Bryan Still,
Chair Seal called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Bid Award: Sewer Lift Station No. 2 Upgrades
Staff is seeking Council approval of a construction contract to McClure and Sons, Inc. in the
amount of $1,554,397.331 with a 12% contingency for the Sewer Lift Station No. 2 Upgrades
project.
Committee Recommendation
Unanimous approval. Forward to May 17, 2021 Regular Consent Agenda
B. Interlocal Agreement: 42nd Avenue South & South 164th St. ADA Ramps
Staff is seeking Council approval of an interlocal agreement with the City of SeaTac for
construction of two ADA compliant ramps at the intersection of 42nd Avenue South and South
164th Street. SeaTac will construct the ramps as part of its 2021 Overlay Project, and Tukwila
will reimburse the cost, estimated at $14,059.00.
Committee Recommendation
Unanimous approval. Forward to May 17, 2021 Regular Consent Agenda
C. Grant Acceptance: West Valley Highway/Longacres Way Project
Staff is seeking Council approval of an agreement with Sound Transit to accept $2,064,000 in
Systems Access Funding to construct a two-way cycle track and other pedestrian improvements
along Longacres Way from West Valley Highway to Tukwila Station.
Committee Recommendation
Unanimous approval. Forward to May 17, 2021 Regular Consent Agenda
D. Supplemental Agreement No. 2: West Valley Highway (1-405 - Strander Boulevard)
Staff is seeking Council approval of a Supplemental Agreement with TranTech Engineering in
the amount of $564,184 for additional design of the West Valley Highway (1-405 - Strander
Boulevard) Project.
Items needing follow-up:
• Add presentation material to Regular Meeting packet.
161
Transportation & Infrastructure Services Committee Minutes May 10, 2021
Committee Recommendation
Unanimous approval. Forward to May 17, 2021 Regular Consent Agenda
II. Miscellaneous
Chair Seal mentioned that a contract amendment for project management of the Public Works
shops project is traveling along with project management of the Teen & Senior Center and
scheduled for Community Services & Safety Committee next week.
The meeting adjourned at 6:02 p.m.
Co • mittee Chair Approval
Minutes by LH
162