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HomeMy WebLinkAboutReg 2021-05-17 COMPLETE AGENDA PACKETTukwila City Council Agenda REGULAR MEETING •❖ 44-W 1 LA wQs Q 4 "',n 2 190$ Allan Ekberg, Mayor Councilmembers: ❖ Verna Seal ❖ Kathy Hougardy David Cline, City Administrator ❖ De'Sean Quinn ❖ Thomas McLeod Kate Kruller, Council President ❖ Zak Idan ❖ Cynthia Delostrinos Johnson THE MEETING WILL 20-28 ADOPTED ANY PUBLIC AGENCY, RCW 42.30 UNLESS NOT BE CONDUCTED AT TUKWILA CITY HALL, BASED ON THE GOVERNOR'S PROCLAMATION 2020 WHICH SAYS IN PART: TO RCW 42.30, IS PROHIBITED FROM CONDUCTING ANY MEETING, SUBJECT TO MARCH 24, SUBJECT (A) THE MEETING IS NOT CONDUCTED IN-PERSON AND INSTEAD PROVIDES AN OPTIONS) FOR THE PUBLIC TO ATTEND THE THE PHONE For Technical Monday, May 17, 2021; 7:00 PROCEEDINGS THROUGH, AT MINIMUM, TELEPHONIC ACCESS, ..." NUMBER FOR THE PUBLIC TO LISTEN TO THE MEETING IS: 1-253-292-9750, ACCESS CODE: 670077847#. Click here to: Join Microsoft Teams Meeting Support during the meeting call: 1-206-431-2179. PM • Ord #2654 • Res #2023 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Salish people. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS— including comment on items both on and not on the meeting agenda * 2021 update * Those wishing to provide public comments now have the opportunity to verbally address the City Council via phone or Microsoft Teams up to 5 minutes for items both on and not on the meeting agenda. advantage of this option, please email citycouncil@tukwilawa.gov with your for To take name meeting. to and the topic you wish to speak on by 5:00 PM on the date of the meeting. Please clearly indicate that your message is for public comment during the You will receive further instructions and be called upon during the meeting address the City Council. 4. APPOINTMENT Confirm the appointment of Apneet Sidhu to Position #6 on the Planning Commission, with a term expiring December 31, 2023. Pg.1 5. PRESENTATIONS a. Police Department promotions and awards. Eric Dreyer, Police Chief (1) Promotional Swearing in of Sergeant Josh Vivet. (2) Medal of Valor for Officer Josh Hinson. (3) Life Saving Awards for: • Sergeant Isaiah Harris • Sergeant Adam Balcom • Officer Dakota Hodgson (4) Meritorious Service Award for Officer Jon Thomas. b. Annual State of the Court Address. Judge Kimberly Walden. Pg.9 6. CONSENT AGENDA a. Approval of Minutes: 5/3/21 (Regular Mtg.) b. Approval of Vouchers (continued...) REGULAR MEETING May 17, 2021 Page 2 6. CONSENT AGENDA (cont.) c. COVID-19: Extend Emergency Rules to Allow Tents in Parking Lots and to Allow Temporary Signage. [Reviewed and forwarded to Consent by the Planning and Community Development Committee on 5/3/21.] d. Authorize the Mayor to sign a contract with Mid Pac Construction, Inc., for tennis court repairs and improvements, in the amount of $53,000.00. [Reviewed and forwarded to Consent by the Community Services and Safety Committee on 5/3/21.] e. Authorize the Mayor sign a grant agreement with the Central Puget Sound Regional Transit Authority (Sound Transit) for the Tukwila Station Non - Motorized Connectivity and Safety Project, in the amount of $2,064,000.00. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Services Committee on 5/10/21.] f. Authorize the Mayor to sign an Interlocal Agreement with the City of SeaTac for the 42nd Avenue South/South 164th Street ADA Compliant Ramps, in the amount of $14,059.00. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Services Committee on 5/10/21.] g. Authorize the Mayor to award a bid and sign a contract with McClure and Sons, Inc., for the Sewer Lift Station #2 Project, in the amount of $1,554,397.31 (plus contingency and sales tax). [Reviewed and forwarded to Consent by the Transportation and Infrastructure Services Committee on 5/10/21.] h. Authorize the Mayor to sign Supplemental Agreement #2 to contract #19-095 with TranTech Engineering for the West Valley Highway (I-405 Strander Boulevard) Project, in the amount of $564,185.00. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Services Committee on 5/10/21.] Pg.21 Pg.29 Pg.41 Pg.81 Pg.105 Pg.115 7. UNFINISHED BUSINESS a. Weekly COVID-19 report. b. An ordinance authorizing the issuance and sale of one or more series of Limited Tax General Obligation and refunding bonds of the City in the aggregate principal amount of not to exceed $7,200,000 to finance and/or reimburse costs related to capital improvements to the City's public works facilities, to refund certain outstanding Limited Tax General Obligation bonds of the City, and to pay the cost of issuing the bonds; providing the form, terms and covenants of the bonds; delegating the authority to approve the sale of the bonds; providing for other matters relating thereto. Pg.163 Pg.171 8. NEW BUSINESS 9. REPORTS a. Mayor b. City Council c. Staff — City Administrator Report Pg.189 10. MISCELLANEOUS 11. EXECUTIVE SESSION 12. ADJOURNMENT This agenda is available Remote Tukwila Council at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. meetings are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov) WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comments. The City Council will also accept comments on an agenda item when the item is presented in the agenda, but speakers are limited to commenting once per item each meeting. When recognized by the Presiding Officer, please go to the podium if on-site or turn on your microphone if attending virtually and state your name clearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting. Members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. The proponent shall speak first and is allowed 15 minutes to make a presentation. 3. The opponent is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After the proponents and opponents have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/ COUNCIL AGENDA SYNOPSIS A.41,----- Initials ITEM No. cc Meeting Date Prepared Ig Mayor's review Council review Ql -I 5/17/21 CT 4 29Q$ ITEM INFORMATION STAFF SPONSOR: MAYOR EKBERG ORIGINAL AGENDA DATE: 5/17/21 AGENDA ITEM TITLE Recommended appointments to the Planning Commission CATEGORY ❑ Discussion Mfg Date .1 Motion Mtg Date 5/17/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mfg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ►1 Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ Pr SPONSOR'S Recommended appointment of Apneet Sidhu to Position #6 on the Planning Commmission. SUMMARY REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 5/17/21 MTG. DATE ATTACHMENTS 5/17/21 Informational Memorandum dated 4/23/21 1 2 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: City Council FROM: Mayor Ekberg DATE: April 23, 2021 SUBJECT: Appointment to Planning Commission ISSUE Position #6 on the Planning Commission is currently vacant. We received 4 applications for the position and after reviewing the applications, I am recommending the appointment of Apneet Sidhu. His application is attached for your review. Planning Commission Position #6 (Resident): This position was recently vacated by Heidi Watters and is currently vacant. I am recommending the appointment of Apneet Sidhu to fill this vacancy. Apneet was born and raised in Tukwila and is a graduate of Foster High School. He furthered his education at Seattle University and the University of Washington Law School and currently is a Real Estate agent in Tukwila. Apneet will bring added value to the Board in many aspects. The term for this position expires December 31, 2023. RECOMMENDATION I am recommending this appointment be confirmed by Council at the May 17, 2021 Council Meeting. 3 4 City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 RECEIVED Email: BoardsComms(atukwilawa.gov Website: www.tukwilawa.gov Application for Appointment BOARDS AND COMMISSIONS Please complete the ENTIRE application form. Submitting a resume is optional. DATE: Sidhu Apneet Singh NAME: Last First M.I. Tukwila 98168 ADDRESS: Street City Zip MAILING ADDRESS (if different): HOME PHONE: MOBILE PHONE: Self -Employed EMPLOYER: E-MAIL: Please check all that apply to you within Tukwila city limits: El Resident ❑ Business Owner/Representative ❑ School District Representative ❑ High School Student I wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: BOARDS & COMMITTEES: ❑ Arts U Community Police Advisory n Civil Service 0 Human Services n Equity & Social Justice ❑ Library ❑ Parks ❑ Lodging Tax 0 Planning ❑ Other/Special Committee: HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes 0 No If "yes", please list: AVAILABLE TO ATTEND MEETINGS: U Daytime El Evenings Please note that upon submission, all information on this document becomes public record. For further clarification regarding this application or more information regarding boards and commissions please call 206-433-1850. 5 Boards & Commissions Application Page 2 Please describe your interest in serving on a board, commission or committee and include your qualifications for the position. (Please limit your response to 500 words or less.) My interest to be a resident member on the City of Tukwila's Planning Commission ("Member") focuses on a few reasons — but none greater than serving as a voice for the residents of Tukwila. As a Member, I will bring a balance between development and the environment. It is important to consider the City's long term comprehensive plan with the Growth Management Act, local ordinances, and protecting the environment. I will bring a new voice on the Planning Commission and the Architectural Board, which will complement the goals of the residents, the City Mayor's office, and the City Council and Administration. As a Member, I will bring a diverse perspective focused on the City's growth, the environment, private developments, parks and public land opportunities and more. As a resident of Tukwila for over 29 years, I would welcome the opportunity to serve as a Member on Tukwila's Planning Commission and the Architectural Board. As a resident of Tukwila since 1992, I had great opportunities after my time as a student at Foster High School. I received full ride scholarship per merit to Seattle University as a Sullivan Scholar. From there, I had the opportunity to join the Obama Administration in the White House as an intern in 2011. Upon the conclusion of my internship, I returned to Tukwila continue my education and enrolled law school at the University of Washington. During my law school education, I had the opportunity to work with the King County Prosecutors Office (Real Estate Land Use Law Division), Microsoft Counsel, Lane Powell, and other great opportunites focused around real estate, and planning. As a prospective Member of the Planning Commission, my interest to serve my community for over 29 years will focus on affordable housing (residential and multi -family), the environment, continuing on-going and future projects for City improvements, such as the Tukwila International Boulevard project. I truly appreciate your consideration. Please note that upon submission, all information on this document becomes public record. For further clarification 6 regarding this application or more information regarding boards and commissions please call 206-433-1850. Boards & Commissions Application Page 3 Professional/Community Activities (organizations, clubs, service groups, etc.): Hobbies/Interests: Other comments/additional information for consideration: Please note that upon submission, all information on this document becomes public record. For further clarification regarding this application or more information regarding boards and commissions please call 206-433-1850. 7 8 I- LJ� 0 D wO lu-u 5 la v5 II- 2021/2022 U) O Z Q O o I- -J � U)W U 0- O • • • OUTREACH Z 0 0 o 0 Z 0 U • tti it; 3 0 • o o 2 0.0I-3 I ' 0 0 N N 0 0 0>-N Cs1 . 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Q � u14 -°c<*, arz tn c To (1) 4" 5 .V V1 li • — • > Et.= ml,) h_ To 5 V, Z =._• V O O � •i 0. cn I03>v Q00 > V Co 1-3 C a) a) a) 0. it; 20 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 5/17/21 BJM ITEM INFORMATION ITEM No. 6.C. 21 STAFF SPONSOR: B.MILES ORIGINAL AGENDA DATE: 5/17/21 AGENDA ITEM TITLE COVID-19 Policy on Outdoor Seating and Temporary Signage. CATEGORY ❑ Discussion Mtg Date 11 Motion Date 5/17/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Altg Date Mtg SPONSOR ❑ Council ❑ Admin ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PIP/ 11 Mayor Svcs 11 DCD SPONSOR'S Extending the City's Interim, COVID-19 Policy on Outdoor Seating and Temporary Signage SUMMARY in response to ongoing occupancy restrictions. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. DATE: 5/3/21 COMMITTEE CHAIR: HOUGARDY /1 Planning & Community Dev. ❑ Planning Comm. RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Departments of Community Development and Economic Development Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $N/A $N/A $N/A Fund Source: N/A Comments: N/A MTG. DATE RECORD OF COUNCIL ACTION 5/17/21 MTG. DATE ATTACHMENTS 5/17/21 Informational Memorandum dated 4/26/21 Interim Outdoor Seating and Signage Allowance for Businesses in Response to COVID-19 Minutes from the May 3, 2021 Planning and Community Development Committee 21 22 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Planning and Economic Development Committee FROM: Brandon Miles, Business Relations Manager CC: Mayor Ekberg DATE: April 26, 2021 SUBJECT: Extending the City's Interim, COVID-19 Policy on Outdoor Seating and Temporary Signage ISSUE Affirm the extension of the interim policy regarding outdoor seating and temporary signage for businesses in response to COVID-19. BACKGROUND On July 20, 2020 the City Council affirmed the Mayor's emergency rules regarding temporary outdoor seating and easing the requirements regarding the display of temporary signage. These emergency rules were put in place in response to the COVID-19 pandemic and the associated rules put in the place by the Governor's Office to promote social distancing in public settings. Outdoor seating provided certain benefits to restaurants in meeting the requirements of the Governor's orders. In response to the November rollback of the easing of pandemic restrictions, the City Council extended the interim policy through June 30, 2021. Additionally, City streamlined the process for larger tents to obtain permit from the City by providing one permit for all required reviews and inspections for tents. Several restaurants and casinos have taken advantage of installing tents on their property to allow them to serve customers, while also maintaining social distancing requirements and meeting capacity limitations. City Administration has made the following changes to the emergency rules: 1. Extend the date of the emergency rules to January 15, 2022. 2. Updated signatures blocks for Council President and DCD Director. DISCUSSION As the Council is aware, the City is currently operating under a State of Emergency due to the COVID-19 pandemic. Tukwila Municipal Code (TMC) 2.57.040 (3) requires the City Council to affirm any rules or regulations related to the protection of life, environment, and property affect the emergency. These emergency rules for tents are needed to allow businesses in the City to operate in a safe manner. In addition, the rules for temporary signage are needed because many businesses are doing pick up and drop off to encourage social distancing. Signage will help direct motorists to businesses and pickup/drop off points. FINANCIAL IMPACT Minimal and would include a small amount of loss revenue related to temporary signage permits. 23 24 INFORMATIONAL MEMO Page 2 RECOMMENDATION Affirm the revised emergency policy provided by City Administration. Forward to the May 10, 2021 Committee of the Whole meeting and the May 17, 2021 consent. ATTACHMENTS • Revised, Interim Outdoor Seating and Signage Allowance for Businesses in Response to COVID-19. https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/Mayor's Office/PCD, May 3/Outdoor Tents and Signage/Informational Memorandum, Outdoor Dining and Temporary Signage.doc City of Tukwila Interim Outdoor Seating and Signage Allowance for Businesses in Response to COVID-19 SUBJECT: Temporary policy to allow outdoor seating and temporary signage during the Public Health Emergency related to the COVID-19 pandemic. PURPOSE: The purpose of this policy is to temporarily allow outdoor seating and temporary signage and issue any approvals in an expeditious manner while ensuring safety protocols are in place. This policy will be effective on June 15, 2020 and will expire on January 15, 2022 June 30, 2021 unless otherwise terminated or extended. SCOPE: This policy applies to all City of Tukwila businesses. DEFINITIONS: 1. "Public Health Emergency" shall mean any such emergency declared by the Governor of the State of Washington pursuant to his or her powers under chapters 38.08, 38.52 and 43.06 RCW, any such emergency declared by the King County Executive or the Mayor of the City of Tukwila pursuant to chapter 38.52 RCW. POLICY: During the current Public Health Emergency and in compliance with the Washington State Governor's "Safe Start" phased approach to business reopening, the City of Tukwila shall establish the following policy to expedite approval of any outdoor seating areas and to relax temporary signage requirements: 1) Businesses are allowed to set up outdoor seating areas in parking spaces on private property, and no land use approval is required to deviate from the number of parking spaces required by City code, provided the following conditions shall be met: a) No fire lanes are blocked b) No fencing nor other containment feature is to be placed around the outdoor seating area that does not allow openings for safe egress/exiting from the seating area. In case of an emergency, people seated in the outdoor area should be able to exit the premises without passing through the building. c) Outdoor lighting shall be provided to ensure safe exiting from the dining area. Any outdoor lighting fixtures shall be rated for outdoor use. Note: electrical work will still require a permit. d) Tents may be used, subject to the following requirements: I. Tents and membrane structures up to 400 square feet do not require a permit. Other permits for hearing, plumbing, and electrical may still be required. Page 1 of 2 25 II. Tents and membrane structures having an area greater than 400 square feet require a permit. The City will charge a flat $50.00 (not including credit card fees). The permit shall cover the building, mechanical, electrical, plumbing plan reviews, inspections, and permit requirement of the Departments of Community Development, Fire, and Public Works. 2) Temporary signs informing the public that the business is open, or other directional signs, such as designating curb side pickup areas, shall not require a temporary sign permit, provided the following conditions shall be met: a) Up to a maximum of 4 signs per business are allowed, and the maximum size of the signs shall not exceed 64 sq. ft. total for all 4 signs. These signs can only be placed on the premises of the business. Signs are not allowed to be placed off premises or within public right of way or sidewalks. b) Sight distance for cars entering and exiting the driveway shall not be blocked, and signs shall not be placed on sidewalks. c) Enforcement of the following prohibited signs is temporarily suspended: i) Strings of pennants, balloons, and similar devices. ii) The use of portable signs (A -boards, wire frames). All other Tukwila Sign Code regulations remain in effect. EFFECTIVE DATE: June 15, 2020, Amended April 30, 2021 APPROVAL: Mayor Allan Ekberg Kate Kruller, Council President Nora Gierloff, Director, DCD Kari Sand City Attorney Jay Wittwer, Fire Chief 26 Page 2 of 2 City of Tukwila City Council Planning & Community Development Committee Meeting Minutes May3, 2021 - 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Kathy Hougardy, Chair; Verna Seal, Thomas McLeod Staff Present: Rachel Bianchi, Derek Speck, Brandon Miles, Nora Gierloff Guest: Rich Shockley, Highline College Chair Hougardy called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. COVID-19 Community Assistance: Temporary Rules Staff is seeking Council approval to extend through January 15, 2022 the interim policy *regarding outdoor seating and temporary signage to help businesses operate under COVID-19 restrictions. Committee Recommendation Unanimous approval. Forward to May 17, 2021 Regular Consent Agenda. B. Highline College Small Business Development Center Mr. Shockley presented an overview of services provided by the Small Business Development Center. Committee Recommendation Discussion only. C. Economic Development Plan Budget Staff presented a potential option to fund an Economic Development Plan for an estimated $150,000, to include a basic plan, expanded outreach, and improved business contacts database. Committee Recommendation Discussion only. Details will be included in the May 10, 2021 full Council discussion on revenue and service restoration. D. Development Review Permitting Staff presented an overview of development permit volumes and how pandemic budget reductions and other staffing issues have contributed to reduced capacity and increased permit review times. Committee Recommendation Discussion only. Discussion of the frozen Associate Planner position will be included in the May 10, 2021 full Council discussion on revenue and service restoration. 27 28 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 5/17/21 KK ITEM INFORMATION ITEM No. 6.D. 29 STAFF SPONSOR: KRIS KELLY ORIGINAL AGENDA DATE: 5/17/21 AGENDA ITEM TITLE Capital Projects Update and seeking approval for Mayor Ekberg to sign contracts supporting 2021 Capital Projects. CATEGORY ❑ Discussion Mtg Date 11 Motion Date 5/17/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PIP/ SPONSOR'S Staff have been implementing SUMMARY Staff is seeking approval to execute the contract improvements at Tukwila *Information in the Info a future CSS meeting PROS plan to move forward with Mid Pac Park and Crystal Memo regarding and is not under initiatives, including capital project completion. with improvements by authorizing the Mayor to Construction Inc. for $53,000 for tennis court Springs Park. Park Security Cameras has been forwarded to consideration at this meeting.* REVIEWED BY ❑ Trans&Infrastructure ❑ LTAC DATE: 5/3/21 Svcs I Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: DELOSTRINOS JOHNSON ❑ Arts Comm. RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Parks and Recreation Department Unanamous Approval - Forward to 5/17 Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $53,000 $53,000 $0 Fund Source: PARKS AND RECREATION — CAPITAL IMPROVEMENT PROJECTS Comments: Funding from King County Levy Funds and Park Impact Fees MTG. DATE RECORD OF COUNCIL ACTION 5/17/21 MTG. DATE ATTACHMENTS 5/17/21 Informational Memorandum dated 4/27/21 Mid Pac Construction Inc Contract Minutes from the 5/3 CSS Committee meeting 29 30 of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Services & Safety Committee FROM: Rick Still, Parks & Recreation Director BY: Kris Kelly, Parks and Recreation Manager CC: Mayor Ekberg DATE: April 27, 2021 SUBJECT: Parks & Recreation Capital Improvement Budget Update ISSUE Capital Projects Update and seeking approval for Mayor Ekberg to sign contracts supporting 2021 Capital Projects. BACKGROUND Parks and Recreation staff presented updated Capital Improvement Project (CIP) budget sheets to the Community Safety and Services Committee in February 2020. Capital project budgets were updated to reflect recommendations outlined in the Parks, Recreation, and Open Space Plan (PROS). The updated budget sheets were approved at the March 2, 2020 City Council meeting and the PROS plan was adopted by ordinance on April 6, 2020. Since that time, staff have been implementing PROS plan initiatives, including capital project completion. The following were accomplished in 2020: • Foster Park: added sport court with half basketball court and pickleball court. Paved walking path around park. • Crestview Park Improvements: paved dog park walking path leading to new shelter and added new dog play features in both large and small areas. • Trail Improvements: Approximately 10,000 sq feet of improvements were completed along the Green River and Interurban Trails. • Tukwila Pond: J.A. Brennan was hired to complete the Tukwila Pond Master Plan. DISCUSSION Staff continue to move forward with Capital Improvements, with 2021 projects focused on safety and providing more access to parks. The following is slated for 2021: • Park Security Cameras: Staff have worked closely with Technology and Innovation Services and the Police Department to determine the best solution for Cascade View Community Park, Codiga Park, Crystals Springs, Tukwila Pond, and the Tukwila Community Center. Attachment A is a contract with Security Lines US in the amount of $143,456. The contract includes equipment and installation of cameras. 31 32 INFORMATIONAL MEMO Page 2 • Tennis Court Improvements: The tennis courts at Tukwila Park and Crystal Springs have needed attention for several years. Staff will install pickleball court lines so the courts can be used for either pickleball or tennis. Attachment B is a contract with Mid Pac Construction Inc. in the amount of $53,000. The contract will provide: Resurfacing, crack repair, striping for tennis and pickleball, new nets and fence repairs. • Bicycle Safety Course: A safety course will be installed at Crestview Park for new bike riders to learn bicycle safety and rules of the road. The course will be installed in the northwest corner of the park near the existing basketball court. Staff will be installing this course in- house. FINANCIAL IMPACT 2021 park improvement projects do not utilize general funds and come from a combination of King County Levy funds and Park Impact Fees. Attachment A: Contract with Security Lines US for Park Security Cameras Attachment B: Contract with Mid Pac Construction Inc. for Tennis Court Repairs and Improvements. Total $143,456 $53,000 $196,456 RECOMMENDATION Staff is seeking approval to move forward with improvements by authorizing the Mayor to to execute the contract (Attachment A) with Security Lines US for $143,456 for the installation of security cameras at the Tukwila Parks, and the contract (Attachment B) with Mid Pac Construction Inc. for $53,000 for tennis court improvements at Tukwila Park and Crystal Springs Park. ATTACHMENTS A. Security Line US Contract B. Mid Pack Construction Inc. Contract https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/Parks and Recreation/MEMO - Parks & Recreation Capital Budget Update May 2021 (1).docx City of Tukwila 6200 Southcenter Boulevard, Tukwila WA98188 CONTRACT FOR SERVICES Contract Number: This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and Mid Pac Construction Inc , hereinafter referred to as "the Contractor," whose principal office is located at 10610 NE 46th St, Kirkland, WA 98033 WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $53,000 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing May/1, 20 21 , and ending December 31 , 20_21_, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. 6. Indemnification. The Contractor shall defend, indemnify and hold the Public Entity, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the Public Entity. CA Revised May 2020 Page 1 of 4 33 Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products -completed operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating CA Revised May 2020 Page 2 of 4 34 of not less than A: VII. E. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. F. Subcontractors. The Contractor shall cause each and every Subcontractor to provide insurance coverage that complies with all applicable requirements of the Contractor -provided insurance as set forth herein, except the Contractor shall have sole responsibility for determining the limits of coverage required to be obtained by Subcontractors. The Contractor shall ensure that the Public Entity is an additional insured on each and every Subcontractor's Commercial General liability insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing operations and CG 20 37 10 01 for completed operations. G. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. H. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record KeeDina and ReDortinq. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement: Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA Revised May 2020 Page 3 of 4 35 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law: Venue: Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of , 20_ CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor ATTEST/AUTHENTICATED: City Clerk, Christy O'Flaherty APPROVED AS TO FORM: Office of the City Attorney By: Printed Name and Title: Address: CA Revised May 2020 Page 4 of 4 36 Mid Pac Construction Inc. Construction Contract With: Kris Kelly For City of Tukwila Project Resurface four tennis courts Subcontractor: None Location: Tukwilla Specifications and Conditions: Mid Pac will supply all labor and materials for the resurfacing. To include Pressure washing entire surface area and cleaning out cracks, patching cracks and damaged court areas, one acrylic filler coat, two coats of Novafil, one coat of Nova Combo and painting of tennis lines. $36,200.00 Riteway Crack Repair fabric- there are approx. 425' of cracks that should be additionally repaired with the Riteway system. The cost is $8,500.00 "not included in base bid" *Since the courts have lacked maintenance for quite some time — it is possible that more linear ft will become apparent after the washing (pretty sure the measure is fairly accurate)- once the cleaning is done — we will verify exact linear ft — and only install what the city authorizes. Price below assume acceptance of resurfacing and crack repair This Offer Must Be Accepted Within 30 Days Owner shall pay Mid Pac Construction, for the performance of its work Forty four thousand seven hundred dollars. If payment is not made to Mid Pac within 10 Calendar days from the date of invoice, interest shall accrue at the rate of 1% per month from date of invoice on unpaid balances. MID PAC CONSTRUCTION INC. Signed Date Don Gerstmar 5/31/2020 Signed Date NOTE: GENERAL CONDITIONS ON REVERSE SIDE 37 General Conditions 1 Mid Pac will furnish all labor and materials in accordance with the applicable plans and specifications furnished by the owners 2 Mid Pac shall not be liable or accountable for any loss or damage that shall or may happen to other parties works, or any part or parts thereof, respectively, or anything used and employed in furnishing and completing the same, except for loss or damage caused by Mid Pac or its employees. 3. Owners shall indemnify and hold Mid Pac harmless against any liability for cost damages and expenses (including reasonable attorneys' fees) growing out of or arising from or surrendered by other parties in connection with the project on account of any claims made against Mid Pac for losses, costs, damages and expenses, caused by parties other than Mid Pac and its employees. 4. Owner will thoroughly and promptly inform Mid Pac of any changes of conditions or scheduling that may affect its work in any manner 5. The contract price is subject to change if there is a change in price or any materials included in this contract. 6. The contract price does not include Washington, Oregon, or Hawaii Sales Tax. 7. All labor and materials are guaranteed for one year from date of completion. 8. Mid Pac cannot guarantee structural crack repairs. 9. All necessary permits to be provided by owners. 10. Mid Pac does not assume responsibilities for subgrade, landscaping, or other related work, unless it is provided by Mid Pac or its sub contactors. 38 City of Tukwila City Council Community Services & Safety Committee Meeting Minutes May 3, 2021 - 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Staff Present: Cynthia Delostrinos Johnson, Chair; De'Sean Quinn, Zak Idan David Cline, Ben Hayman, Tracy Gallaway, Eric Dreyer, Mindi Mattson, Norm Golden, Jay Wittwer, Kris Kelly, Laurel Humphrey Chair Delostrinos Johnson called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. 2021 Parks & Recreation Capital Projects and Related Contracts Staff provided an overview of capital projects completed in 2020 and planned for 2021, and requested authorization for two contracts: 1) Security Lines US in the amount of $143,456 for security cameras at Cascade View, Codiga, Crystal Springs, Tukwila Pond, and the Community Center; 2) Mid Pac Construction Inc. in the amount of $53,000 for tennis court repairs at Tukwila Park and Crystal Springs. Items(s) requiring follow-up: Provide additional context for security cameras in parks, including potential benefit to the community and insight from the Police Department. Committee Recommendation: Mid Pac Construction Inc. Contract - Unanimous approval. Forward to May 17 Regular Consent Agenda. Security Line US Contract - Return to Committee with information requested. B. Emergency Management Update and Work Plan Staff presented an overview of the Emergency Management program. Items(s) requiring follow-up: Provide presentation to full Council. Committee Recommendation: Discussion only. C. 2020 Fire Department Annual Report Staff presented the report. Items(s) requiring follow-up: Return to Committee with Fire Marshal's Office update. Committee Recommendation: Discussion only. 39 40 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 05/17/21 JR ITEM INFORMATION ITEM NO. 6.E. 41 STAFF SPONSOR: CYNDY KNIGHTON ORIGINAL AGENDA DATE: 05/17/21 AGENDA ITEM TITLE West Sound Valley Highway/Longacres Way Project Transit System Access Fund Grant Award and Acceptance CATEGORY ❑ Discussion Altg Date Motion Date 05/17/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date 11 Mtg SPONSOR ❑Council Mayor HR ❑DCD Finance Fire TV P&R Police PW' ❑Court SPONSOR'S In September 2019, the Sound Transit Board awarded grants to local governments for SUMMARY projects aimed at improving safe and convenient access to Sound Transit services. These grants will help construct a two-way cycle track toTukwila Station and includes rapid flashing beacons, illumination, and a High Intensity Activated Crosswalk. Council is being asked to approve the grant agreement and accept the Sound Transit System Access Fund grant for the West Valley Highway/Longacres Way project in the amount of $2,064,000. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: VERNA SEAL ❑ LTAC DATE: 05/10/21 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: CAPITAL IMPROVEMENT PROGRAM PROJECT Comments: 2021 CIP Pg. 8 MTG. DATE RECORD OF COUNCIL ACTION 05/17/21 MTG. DATE ATTACHMENTS 05/17/21 Informational Memorandum dated 05/07/2021 Revised 2021 CIP Page 8 Sound Transit System Access Fund Project Agreement Sound Transit Motion No. M2019-97 Minutes from Transportation and Infrastructure Committee meeting of 05/10/21 41 42 City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Cyndy Knighton, Senior Program Manager Brittany Robinson, Grant Analyst CC: Mayor Allan Ekberg DATE: May 7, 2021 SUBJECT: West Valley Highway/Longacres Way Project Project No. 99410410 Sound Transit System Access Fund Grant Award and Acceptance ISSUE Formal acceptance of a Sound Transit System Access Fund grant in the amount of $2,064,000 for the West Valley Highway/Longacres Way Project and authorization to enter into the attached agreement with Sound Transit. BACKGROUND In September 2019, the Sound Transit Board awarded, for the first time in the agency's history, grants to local governments for projects aimed at improving safe and convenient access to Sound Transit services. The grants are part of the Sound Transit 3 (ST3) System Plan. Tukwila submitted for two grants and both were successful with partial awards. The first award of $369,000 was for the S 152nd St Safe Routes to School Residential Project. This West Valley Highway award is the second to be brought forward for formal acceptance. The System Access Funds grant award will construct a two-way cycle track along Longacres Way from West Valley Highway to Tukwila Station. Additional project features focus on elements promoting pedestrian mobility and safety, including a Rectangular Rapid Flashing Beacon (RRFB) at the Interurban Trail, illumination along Longacres Way, and a High Intensity Activated Crosswalk (HAWK) signal across West Valley Highway. DISCUSSION This System Access Funds grant award is exclusively for the construction phase of the West Valley Highway/Longacres Way Project. The Sound Transit Board requires that the final construction plans, engineer's estimate, and SEPA approval date be included in the attachments to the grant agreement before it will be approved. The design and cost estimate for West Valley improvements are at the draft 100% level and are currently being finalized. Staff is requesting that Council accept the System Access Fund grant and authorize the Mayor to sign the agreement once the design and environmental approvals have been completed. After the Mayor has signed the agreement, it will be submitted to Sound Transit for their Board approval. FINANCIAL IMPACT Sounds Transit is awarding the City $2,064,000 through the System Access Funds grant for the West Valley Hwy/Longacres improvements. This grant does not require any local City match however, this grant can be used as part of the match requirements for the Transportation Improvement Board grant, which is funding the West Valley Highway Project. Attached is a revised CIP page that shows the additional grant funding, as well as the increase in the project expenditures. A budget amendment will be needed to reflect the increase in revenue and expenditures, but the City's portion of funding remains unchanged. RECOMMENDATION Council is being asked to formally accept the Sound Transit System Access Fund grant for the West Valley Highway/Longacres Way project in the amount of $2,064,000, approve the attached agreement and consider this item on the Consent Agenda at the May 17, 2021 Regular Meeting. Attachments: Revised CIP Page System Access Fund Project Agreement Sound Transit Motion No. M2019-97 https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2021 Agenda Items/TIC 05-10-21/c. Sound Transit Grant Acceptance/INFO MEMO - SAF Grant Acceptance 5-10- 21.docxhttps://tukwilawa.sharepoint.com/sites/publicworks/engineering/pw drop box/01 tic agenda/2021 agenda items/tic 05-10-21/c. sound transit grant acceptance/info memo - saf grant acceptance 5-10-21.docx 43 44 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: West Valley Hwy (1-405 - Strander Blvd) Project No. 99310410 Design and construct completion of seven lane sections of West Valley Hwy with curbs, gutters, storm DESCRIPTION: drainage, lighting and traffic control, and a pedestrian activated signal near the Tukwila Urban Center Pedestrian Bridge. Shared use path on west side of West Valley Highway from the pedestrian bridge to Longacres Wy S. JUSTIFICATION: Safety and capacity items need completion. Portions have been completed by development. STATUS: Combined with W Valley Hwy/S 156th Intersection in 2017. Continuing to work with development. Grant funding obtained for design and construction of West Valley Highway section. MAINT. IMPACT: Reduced maintenance. Project is on Traffic Impact Fee List. Grants from Federal CMAQ awarded for $628k that includes $112k for COMMENT: design of sidewalk/bike path on Longacres Way (S 158th St), State Transportation Improvement Board grant of $2.4m for 2018/2020, and Sound Trasit SAF grant for $2.06m for construction along Longacres Way. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES _�,, Project Location - . 51 56�1�171 Design 130 455 216 I 801 Land (R/W) 9 ,77: 1 9 Const. Mgmt. 465 Vrniana or - Ii y rJr—W4r__ 0-9S 465 Construction 616087 1 a.'e$ 0 4,355 I— .= 4,355 TOTAL EXPENSES 139 455 5,036 0 0 0 0 0 0 5,630 FUND SOURCES Awarded TIB Grant 40 240 2,154 2,434 Awarded CMAQ Grar 89 96 185 Awarded SAF Grant 2,060 2,060 Mitigation 0 Traffic Impact Fees 577 (59) 89 607 City Oper. Revenue (567) 178 733 0 0 0 0 0 0 344 TOTAL SOURCES 139 455 5,036 0 0 0 0 0 0 5,630 2021 - 2026 Capital Improvement Program 8 45 _�,, Project Location - . 51 56�1�171 `� 'e'°;%l♦ 44% St I SI. 0 St 16 ,77: 1 }up�mia Vrniana or - Ii y rJr—W4r__ 0-9S 616087 1 a.'e$ 0 I— .= 2021 - 2026 Capital Improvement Program 8 45 46 SYSTEM ACCESS FUND PROJECT AGREEMENT BETWEEN THE CITY OF TUKWILA AND THE CENTRAL PUGET SOUND REGIONAL TRANSIT AUTHORITY FOR TUKWILA STATION NON -MOTORIZED CONNECTIVITY & SAFETY GA 0188-20 This Agreement, made and entered into on , between the City of Tukwila (hereinafter "City"), and the Central Puget Sound Regional Transit Authority, (hereinafter "Sound Transit"); WHEREAS, the Sound Transit 3 ("ST3") high capacity transit system expansion plan was approved by the voters in November 2016 and includes a $100 million System Access Program to "fund such projects as safe sidewalks and protected bike lanes, shared use paths, improved bus - rail integration, and new pick-up and drop-off areas that provide convenient access so that more people can use Sound Transit services;" WHEREAS, Sound Transit opened the System Access Fund 2019 Call for Projects in February 2019 and subsequently evaluated applications from local governments against evaluation criteria identified by the Sound Transit Executive Committee; WHEREAS, at the conclusion of the public comment period and online open house in August 2019, the Sound Transit Board of Directors approved 30 applications from 27 local governments on September 26, 2019; WHEREAS, Sound Transit and the City have a joint interest in delivering on components of the Tukwila Station Non -Motorized Connectivity and Safety Project, (hereinafter the "Project"), which was duly approved by the Sound Transit Board as part of the System Access Program by virtue of M2019-97; NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained herein, or attached and incorporated and made a part hereof, it is mutually agreed as follows: 1. GENERAL 1.1 Purpose. The intent of this Agreement is to establish the terms and conditions for the eligible work to be performed for the Project during the duration of this Agreement. Attached hereto as Exhibit A, is the Scope of Work and Deliverables, which outlines the activities, products and general capital improvements eligible for funding by Sound Transit, as presented to Sound Transit in the City's application for Project funding. Funds may be expended on eligible elements listed in Exhibit A up to the not to exceed amount outlined in Section 1.2 below. System Access Fund Project Agreement Page 1 of 10 GA 0188-20 47 1.2. Agreement Not -to -Exceed Amount. The total amount of the Agreement shall not exceed $2,064,000. No payments will be made in excess of the established not -to -exceed amount according to the Project Description outlined in Section 2.1 below. The funding amount provided by Sound Transit does not include federal funding. 2. PROJECT DESCRIPTION 2.1. The Project elements include 1) a rapid rectangular flash beacon on Longacres Way at Interurban Trail, 2) pedestrian and bicycle improvements on Longacres Way from Tukwila Station to SR 181, and 3) a pedestrian signal on SR 181 near the pedestrian -bicycle bridge, as identified in Exhibit A, Scope of Work and Deliverables. Sound Transit funding will support one Phase: 2.1.1. Construction Phase. The City will construct the Project. To be reimbursed for the Construction Phase, the City must provide the following: 1) Exhibit B, Final Design Plans, 2) Exhibit C, Project Funding Plan; 2) Exhibit D, Funding Certification Letter for the Construction Phase; 3) Exhibit E, Project Schedule; 4) Exhibit F, Environmental Review Certification; 5) Exhibit G, ROW Certification; 6) Exhibit H, Engineer's Estimate 3. PROJECT MANAGEMENT 3.1. Designated Representatives. The City and Sound Transit have designated formal points of coordination for this Agreement. The Designated Representatives shall communicate regularly to discuss the status of the tasks to be performed, to identify upcoming decisions related to the Project, to provide any information or input necessary to inform those decisions, and to resolve any issues or disputes related to the Project consistent with this Agreement. The Designated Representatives are: CITY Cyndy Knighton Senior Program Manager - Transportation 6200 Southcenter Blvd Tukwila, WA 98188 (206) 431-2450 Cyndy.Knighton@TukwilaWA.gov The Parties may change designated representatives by written notice to the other Party during the term of the Agreement. SOUND TRANSIT Alex Krieg Deputy Director, Planning & Integration 401 S Jackson St Seattle WA 98104 206-903-7663 Alex.Krieg@soundtransit.org 3.2. Reporting Requirements. The City is required to submit a Quarterly Progress Report to Sound Transit's Designated Representative to include the below elements (Exhibit I: Template for System Access Fund Project Agreement Page 2 of 10 GA 0188-20 48 Reporting Requirements). The report may include supporting documentation (photos, City documentation, financial information, etc.). 3.2.1. Project Update. Status of major activities in the reporting period, both current and upcoming. 3.2.2. Assessment of on-going risks. The City will notify Sound Transit of any issues that may affect the Project Schedule and overall implementation of the Project. 3.2.3. Project Funding. Summary of expenditures during reporting period, and expected expenditures in the subsequent reporting period. 3.3. Eligible Costs. Eligible costs include actual costs identified in Exhibit A, Scope of Work and Deliverables. 3.4. Additional Project Funding. The Not -to -Exceed funding amount in Paragraph 1.2 represents approximately thirteen percent (13%) of the total Project cost. The City is responsible for obtaining the balance of the Project funding described in the Funding Plan attached as Exhibit B. 3.5. Project Schedule. The parties agree to the project schedule identified in Exhibit E, Project Schedule. The City shall complete all work and deliverables of the Project before one year after the expected project completion date shown in Exhibit E, Project Schedule, unless otherwise mutually agreed in writing by both Parties. The City is responsible for notifying Sound Transit of any material changes to the Project Schedule and rationale for the change in writing as part of its quarterly reporting requirements. 3.6. City Work. The City is solely responsible for the environmental review, design, permitting, construction, project and construction management of all applicable Project elements including, but not limited to, procurement and construction administration. The City is responsible for all costs relating to the operations or maintenance of service and capital improvements related to the Project upon its completion. The City will be the owner of the completed Project. Sound Transit is not responsible for funding any service operations or for maintenance of any improvements implemented under this Agreement. 3.7. Signage. Any identification signage that is used during the Project shall identify Sound Transit as a funding partner. 3.8. Project Closeout. Before payment of the final invoice, the City and Sound Transit will meet to ensure final deliverables are complete per Exhibit A, Scope of Work and Deliverables. 4. INVOICING 4.1. The City will submit quarterly invoices and supporting documentation that align with the Scope of Work and Deliverables for payment (See Exhibit J, Invoice Template). The invoices must include the Sound Transit purchase order number provided by Sound Transit. 4.2. The City will submit its invoices with the required documentation, in two .pdf files, via email to accountspayable@soundtransit.org. Invoices will be paid within thirty (30) calendar days System Access Fund Project Agreement Page 3 of 10 GA 0188-20 49 of Sound Transit's receipt of the invoice and acceptable and complete supporting documentation. 4.3. The City agrees that within forty-five (45) calendar days of the City's acceptance of work for each phase to submit a final (closing) invoice for that Phase. 4.4. If Sound Transit determines that an invoice lacks sufficient documentation to support payment, Sound Transit will notify the City of its determination within fifteen (15) calendar days of receipt of invoice and request that the City provide additional documentation. Sound Transit may withhold payment of the invoice until supporting documentation is provided, however such approval shall not be unreasonably withheld. 5. TERM, SUSPENSION, AND TERMINATION 5.1. Term. This Agreement shall take effect upon the last date of signature by the Parties as set forth below. This Agreement shall remain in effect until 180 consecutive calendar days following Project completion, unless extended by mutual written agreement of the Parties, superseded by a future agreement, or suspended or terminated in accordance with this Section 5. 5.2. Termination by Sound Transit. Sound Transit may terminate this Agreement by written notice under the following circumstances: 5.2.1. If work as defined in Exhibit A is not completed by one year after the expected project completion date shown in Exhibit E, Project Schedule, unless otherwise agreed to by the Parties. 5.2.2. If the City fails to make progress towards completing the Project and the City has not provided adequate assurances of its desire or ability to complete the Project and commence operations. If the Agreement is terminated under this Section 5.2, the City shall reimburse Sound Transit the full amount of all payments it made to the City under this Agreement within 90 (ninety) calendar days of the date of termination. The City may ask for an extension of time to complete the Project for good cause. Sound Transit's agreement to extend the completion will not be unreasonably withheld. 5.3. Termination by Either Party. Either Party may terminate this Agreement for cause in the event that the other Party fails to fulfill its material obligations under this Agreement in a timely manner or breaches any material provision of this Agreement and the Dispute Resolution Process has failed to reach resolution within the timelines described therein. The Party wishing to terminate this Agreement for cause will provide the other Party with written notice of its intent to terminate and will give the other Party an opportunity to correct the failure to perform or breach within thirty (30) calendar days of the notice or within such longer period as may be necessary in the event that correction cannot reasonably be accomplished within thirty (30) System Access Fund Project Agreement Page 4 of 10 GA 0188-20 50 calendar days. If the failure or breach is not corrected or cured, this Agreement may be terminated by the aggrieved Party by giving ninety (90) calendar days' notice to the other Party. 5.4. Except as provided in this Section, a termination by either Party will not extinguish or release either Party from liability for costs or obligations existing as of the date of termination. Any costs incurred prior to proper notification of termination will be borne by the Parties in accordance with the terms of this Agreement. 6. INDEMNITY 6.1. To the maximum extent permitted by law, the City will hold harmless from, and indemnify and defend Sound Transit (including its board members, officers, directors and employees) (the "Indemnified Parties") from and against any and all claims, demands, losses, lawsuits, actions, or liability of any kind or nature, arising out of or relating to the City's design, construction, maintenance or operation of the Project, including claims by the City's employees. THE CITY SPECIFICALLY ASSUMES POTENTIAL LIABILITY FOR ACTIONS BROUGHT BY THE CITY'S OWN EMPLOYEES OR FORMER EMPLOYEES AGAINST ANY INDEMNIFIED PARTY, AND FOR THAT PURPOSE THE CITY SPECIFICALLY WAIVES ALL IMMUNITY AND LIMITATIONS ON LIABILITY UNDER THE WORKERS COMPENSATION ACT, RCW TITLE 51, OR ANY INDUSTRIAL INSURANCE ACT, DISABILITY BENEFIT ACT OR OTHER EMPLOYEE BENEFIT ACT OF ANY JURISDICTION THAT WOULD OTHERWISE BE APPLICABLE IN THE CASE OF SUCH CLAIM. THIS INDEMNITY OBLIGATION SHALL NOT BE LIMITED BY ANY LIMITATION ON THE AMOUNT OR TYPE OF DAMAGES, COMPENSATION OR BENEFITS PAYABLE BY OR FOR THE CITY OR A CONTRACTOR UNDER WORKERS' COMPENSATION, DISABILITY BENEFIT OR OTHER EMPLOYEE BENEFITS LAWS. THE CITY RECOGNIZES THAT THIS WAIVER WAS SPECIFICALLY ENTERED INTO AND WAS THE SUBJECT OF MUTUAL NEGOTIATION. PROVIDED, HOWEVER, THE CITY'S WAIVER OF IMMUNITY BY THE PROVISIONS OF THIS PARAGRAPH EXTENDS ONLY TO CLAIMS AGAINST THE CITY BY SOUND TRANSIT, AND DOES NOT INCLUDE, OR EXTEND TO, ANY CLAIMS BY THE CITY'S EMPLOYEE(S) DIRECTLY AGAINST THE CITY. The foregoing indemnity applies only to the extent of the City's negligence. 6.2. The City further agrees to assume the defense of the Indemnified Parties with legal counsel acceptable to Sound Transit, whose acceptance shall not be unreasonably withheld, in all legal or claim proceedings arising out of, in connection with, or incidental to the City's work or that of its contractors, subcontractors of any tier, suppliers, consultants and sub -consultants. The City shall pay all defense expenses, including attorney's fees, expert fees, and costs incurred directly or indirectly on account of such litigation or claims, and shall satisfy any judgment rendered in connection therewith. The City may settle any suit, claim, action cost, loss penalty or damages, subject to the approval of Sound Transit, whose approval shall not be unreasonably withheld, if such settlement completely and forever extinguishes any and all liability of the Indemnified Parties. In the event of litigation between the Parties hereto to System Access Fund Project Agreement Page 5 of 10 GA 0188-20 51 enforce the rights under this provision, reasonable attorney fees shall be allowed to the prevailing party. 6.3. Each Party agrees to bear full responsibility for any and all tax liabilities owed that may arise in relation to this Agreement, and each Party will fully indemnify and hold the other Party, its officers, agents and employees harmless from any tax liability owed by the other Party arising from or related to the transactions set forth herein, including, but not limited to, any taxes, penalties, fines, and/or interest that are assessed by any tax authority against the indemnifying Party and further including all attorneys' fees and costs incurred in response to any claims or assessments by any tax authority against indemnifying Party, its officers, agents and employees. 6.4. The obligations in this Section will survive termination or completion of this Agreement as to any claim, loss or liability arising from events occurring prior to such termination or completion. 7. AUDITS 7.1. Each Party will maintain accounts and records, including contract and financial records that sufficiently and properly reflect all direct and indirect costs of any nature expended for work performed under this Agreement so as to ensure proper accounting for all monies paid to the City by Sound Transit. These records will be maintained for a period of six (6) years after termination or expiration of this Agreement unless permission to destroy the records is granted by the Office of the Archivist pursuant to RCW Chapter 40.14 and agreed to by the Parties. 7.2. The City will make all Project records available for Sound Transit inspection upon prior reasonable written request. Audits may be performed by Sound Transit or its independent public accountants to ensure compliance with and enforcement of this Agreement. Should the audit determine that funds from Sound Transit have been used for expenses that were ineligible, then Sound Transit shall provide a copy of the auditor's determination to the City. If the City agrees with the determination, then the City will reimburse Sound Transit the amounts found to have been ineligible. If the City disputes the auditor's determination, then the matter shall be referred to the Dispute Resolution Process set forth in Section 9. 8. INSURANCE 8.1. Coverage. During the construction phase of any eligible elements within the Project, the City shall provide primary insurance coverage in the amounts that it deems necessary for construction projects of similar size and cost. If the City is self-insured, it shall provide to Sound Transit's risk manager a certificate of self-insurance. The City shall require their contractor(s) and sub -contractors to obtain and maintain insurance in amounts and types suitable to protect Sound Transit and the City from exposures presented by the work performed under this Agreement. The minimum insurance requirements during the entire term of this Agreement are set forth below: System Access Fund Project Agreement Page 6 of 10 GA 0188-20 52 a) Commercial General Liability in the amount of two million dollars ($2,000,000) each occurrence limit, two million dollars ($2,000,000) general aggregate limit, covering bodily injury including death, personal injury, property damage, Employers' Liability and contractual coverage endorsements, and utilize insurers and coverage forms acceptable to Sound Transit. b) Commercial Auto Liability coverage for bodily injury and property damage utilizing insurers and coverage forms acceptable to Sound Transit, with a limit of at least one million dollars ($1,000,000) combined single limit. c) Worker's Compensation insurance coverage, where applicable, shall comply with State of Washington Labor and Industries requirements. d) Builders Risk coverage will be the responsibility of all contractors and subcontractors. e) Pollution Liability (if there is any potential environmental liability exposure) in the amount of one million dollars ($1,000,000) each occurrence and two million dollars ($2,000,000) aggregate. f) Professional Liability (if there is a potential professional liability exposure) in the amount of one million dollars ($1,000,000) per claim. 8.2. Certificates. With the exception of self-insurance, certificates of insurance must name Sound Transit as an "Additional Insured," and shall reference the number and title of this Agreement. All insurance coverage obtained by the City or its contractors and subcontractors must name Sound Transit, its officers and employees as "additional insured's" and contain "severability of interest" (cross liability) provisions. The City's and the contractor's insurance policies shall be primary to and not contributing with any insurance or self-insurance that may be carried by Sound Transit and waive their right of Subrogation against Sound Transit. Certificates of Insurance, including the Additional Insured Endorsements, Waiver of Subrogation Endorsements and Primary and Non - Contributory Endorsements, will be provided to Sound Transit before the start of any work performed under this Agreement. 9. DISPUTE RESOLUTION 9.1. Any disputes or questions of interpretation of this Agreement or the performance of either Party under this Agreement that may arise between Sound Transit and the City shall be governed under the dispute resolution provisions in this Section 9. The Parties agree that neither Party may take or join any action in any judicial or administrative forum to challenge the other Party's performance under this Agreement until the dispute resolution process in this Section 9 has been exhausted. System Access Fund Project Agreement Page 7 of 10 GA 0188-20 53 9.2. The Parties agree that cooperation and communication are essential to resolving issues efficiently. The Parties agree to use their best efforts to prevent and resolve potential sources of conflict at the lowest level possible. 9.3. Either Party may refer a dispute to the dispute resolution process by providing written notice of such referral to the other Party's Designated Representative. The Parties agree to use their best efforts to resolve disputes arising out of or related to this Agreement using good faith negotiations by engaging in the following dispute resolution process should any such disputes arise: a. Level One - Sound Transit's Designated Representative and City's Designated Representative shall meet to discuss and attempt to resolve the dispute in a timely manner. If they cannot resolve the dispute within fourteen (14) calendar days after referral of that dispute to Level One, either party may refer the dispute to Level Two. b. Level Two - Sound Transit's Deputy Director of Planning & Integration, Office of Planning & Innovation, and the City's Departmental Leads shall meet to discuss and attempt to resolve the dispute in a timely manner. If they cannot resolve the dispute within fourteen (14) calendar days after referral of that dispute to Level Two, either Party may refer the dispute to Level Three. c. Level Three - Sound Transit's Executive Director, Office of Planning & Innovation, or Designee and the City's Department Directors or Designee shall meet to discuss and attempt to resolve the dispute in a timely manner. 9.4. In the event the dispute is not resolved at Level Three within fourteen (14) calendar days after referral of that dispute to Level Three, the Parties are free to file suit, seek any available legal remedy, or agree to alternative dispute resolution methods such as mediation. At all times prior to resolution of the dispute, the Parties shall continue to perform any undisputed obligations and make any undisputed required payments under this Agreement in the same manner and under the same terms as existed prior to the dispute. Notwithstanding anything in this Agreement to the contrary, neither Party has any obligation to participate in mediation or any other form of alternative dispute resolution following completion of Level Three of the process described herein. A Party may decline to participate in such proceeding for any reason or no reason. 10. LEGAL PROVISIONS 10.1. Warranties. By execution of this Agreement, both Parties warrant that they have the full right and authority to enter into and perform this Agreement, and that by entering into or performing this Agreement, they are not in violation of any law, regulation, or agreement; and that the execution, delivery and performance of the Agreement has been duly authorized by all requisite corporate action, and that the signatories hereto, which have signed on each Parties behalf, are authorized to sign this Agreement. System Access Fund Project Agreement Page 8 of 10 GA 0188-20 54 10.2. No waiver. Neither Party will be relieved of its obligations to comply promptly with any provision of this Agreement by reason of any failure by the other Party to enforce prompt compliance, and such failure to enforce will not constitute a waiver of rights or acquiescence in the other Party's conduct. 10.3. Costs. Each Party will be responsible for its own costs, including legal fees, incurred in negotiating or finalizing this Agreement, unless otherwise agreed in writing by the Parties. If either Party brings any claim or lawsuit arising from this Agreement, each Party will pay all its legal costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; however, nothing in this paragraph will be construed to limit the Parties' rights to indemnification. 10.4. Public Records. Each Party shall be responsible for its own public records and public records requests. 10.5. Notices. All notices required under this Agreement must be in writing and addressed to the Designated Representative. All notices must be either: (i) delivered in person, (ii) deposited postage prepaid in the certified mails of the United States, return receipt requested, (iii) delivered by a nationally recognized overnight or same-day courier service that obtains receipts, or (iv) delivered electronically to the other Party's Designated Representative. However, notice under Section 5, termination, must be delivered in person or by certified mail, return receipt requested. 10.6. The parties may not unreasonably withhold requests for information, approvals or consents provided for in this Agreement; provided, however, that approvals or consents required to be given by vote of the Sound Transit Board or the City Council are recognized to be legislative actions. The parties will take further actions and execute further documents, either jointly or within their respective powers and authority, to implement the intent of this Agreement. The City and Sound Transit will work cooperatively with each other to achieve the mutually agreeable goals as set forth in this Agreement. 10.7. Time is of the essence in every provision of this Agreement. Unless otherwise set forth in this Agreement, the reference to "days" shall mean calendar days unless otherwise noted. Any reference to "working days" shall exclude any legal holidays and weekend days. If any time for action occurs on a weekend or legal holiday, then the time period shall be extended automatically to the next business day. 10.8. No joint venture or partnership is formed as a result of this Agreement. No employees, agents or subcontractors of one Party shall be deemed, or represent themselves to be, employees of any other Party. 10.9. This Agreement has been reviewed and revised by legal counsel for both Parties and no presumption or rule that ambiguity shall be construed against the Party drafting the System Access Fund Project Agreement Page 9 of 10 GA 0188-20 55 document applies to the interpretation or enforcement of this Agreement. The Parties intend this Agreement to be interpreted to the full extent authorized by applicable law. 10.10. This Agreement may be executed in several counterparts, each of which shall be deemed an original, and all counterparts together shall constitute but one and the same instrument. 10.11. Severability. In case any term of this Agreement is held invalid, illegal, or unenforceable in whole or in part, by a court of law, the Parties will reform the agreement to satisfy the original intent of the Parties. IN WITNESS WHEREOF, each of the Parties has executed this Agreement by having its authorized representative affix her/his name in the appropriate space below: SOUND TRANSIT CITY By: By: Date: Date: Approved as to form: Approved as to form: By: By: Sound Transit Legal Counsel City Legal Counsel Exhibit List: Exhibit A: Scope of Work and Deliverables Exhibit B: Final Design Plans Exhibit C: Project Funding Plan Exhibit D: Funding Certification Letter for Construction Phase Exhibit E: Project Schedule Exhibit F: Environmental Review Certification Exhibit G: ROW Certification Exhibit H: Engineer's Estimate Exhibit I: Template for Reporting Requirements Exhibit J: Invoice Form System Access Fund Project Agreement Page 10 of 10 GA 0188-20 56 Exhibit A: Scope of Work and Deliverables The West Valley Highway/Longacres Way project will add an additional northbound through lane on West Valley Highway (SR 181) between Strander Boulevard and S 156th Street.Sidewalks will be added to the east side of the roadway where there are currently none. A wider, shared -use path will replace the existing sidewalk on the west side of the roadway between Longacres Way and the new sidewalks installed for the TUC Pedestrian -Bicycle Bridge. A new two-way cycle track will be added to Longacres Way from West Valley Highway to the Tukwila Station along with new street and pedestrian illumination. A new pedestrian signalized crossing of West Valley Highway near the landing of the Pedestrian -Bicycle Bridge and a rapid flashing beacon will be added on Longacres Way at the Interurban Trail crossing. System Access Fund Project Agreement Page 1 of 10 GA 0188-20 57 Exhibit B: Final Design Plans Include Bid -Ready Plans Currently at 100% Review —8011x17 plan sheets System Access Fund Project Agreement Page 2 of 10 GA 0188-20 58 Exhibit C: Project Funding Plan The total project cost is estimated to be $5,628,532. The project is 100% funded with a combination of funding from the Sound Transit System Access Fund, Transportation Improvement Board, Congestion Mitigation and Air Quality (CMAQ), and the City of Tukwila. The City of Tukwila has committed $953,392 and an additional $2,434,000 has been awarded from the Transportation Improvement Board. Grants from the Federal CMAQ awarded $185,000, which included $112,000 for the design of a sidewalk and bike path on Longacres Way (S 158th St). The Sound Transit System Access Fund will complete the remaining project funding requirements with an allocation of $2,064,000. Expense Design $809,754 Construction Management $464,285 Construction $4,354,493 Total Cost $5,628,532 Funding Source Sound Transit System Access Fund $2,064,000 CMAQ Awarded (awarded) $185,000 Transportation Improvement Board (awarded) $2,434,000 City Revenue $953,392 Total Funding $5,632,772 System Access Fund Project Agreement Page 3 of 10 GA 0188-20 59 Exhibit D: Funding Certification Letter for Construction Phase System Access Fund Project Agreement Page 4 of 10 GA 0188-20 60 Xxxx,xx, 2021 City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Director/City Engineer Alex Krieg Deputy Director, Access and Integration Sound Transit 401 S Jackson Street Seattle, Washington 982016 RE: Funding Certification Dear Mr. Krieg: The City of Tukwila hereby certifies that the construction phase of the West Valley Highway along Longacres Way is fully funded. To date, the City has committed $935,392 in local funds to support this project. The total estimated project cost and revenue sources for the construction phase are listed below: Sound Transit System Access Fund $2,064,000 City Funds $447,927 Transportation Improvement Board $2,153,560 Total $4,665,487 The total project cost and revenue can be found on the City's Capital Improvement Plan in Appendix A. The City is dedicated to providing safe and accessible systems for pedestrians and cyclists to reach regional transit facilities. The construction of sidewalks and bike paths along West Valley Highway and Longacres Way will address significant safety concerns and respond to the growing demand for nonmotorized transportation options in the City. Thank you for your generous support of the City of Tukwila. We greatly appreciate your partnership and hope to continue to collaborate on projects that will leverage accessible, safe, and equitable transportation in Tukwila. Sincerely, Allan Ekberg Mayor 6300 Building # 6300 Southcenter Boulevard Suite 100 • Tukwila, WA 98188 • 206-433-0179 Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 61 Exhibit E: Project Schedule System Access Fund Project Agreement Page 5 of 10 GA 0188-20 62 01 0 0 Z O N t Wed 7/14/21 Ln In T T ca ca -0 -0 O O N c- + + N Ln ci N en d- ▪ Lf) Cr L0 Ln ▪ Q1 Wed 7/28/21 N ▪ tJ- N ci l\0 N C C H - H Thu 7/29/21 Thu 7/29/21 c -I N N O C H .-I N N N 00 Ll N 0 ▪ N coo rsi N ▪ 00 .s .� U_ Ll Mon 8/30/21 Fri 10/8/21 N N N N 7 H .-1 N 00 0 Ll Mon 8/30/21 Wed 9/1/21 c-1 N O M 7 H Thu 10/14/21 Fri 10/15/21 Thu 10/28/21 Ln c0 0 en N N M Cr Lf) rl LO N lD .--I N .--1 N c -I c -I N ci N i -I c-1 ( N ▪ l0 \ \ ( 1 \ N \ \ _ \ Cr (H (\I .\-I \ \ .\-I \ \ . N �-I c -I .-I c -I .-I c -I ( 1 N N L L L L c L L I- Ll Ll I- L.L G Ll U O N Fri 10/29/21 Ln c Ln CM Ln CM T Ln CM in O T >- T T MI VI T T T in .Y ca ca T CO T ca -0 T cu ca as T 2 lc '0 ca -0 fa -0 0(ZS-0 -0 'a ca 0 I Ln O-0 O-0 0 0 -CS Ln 0 0 - O .H .--I .-1 111 .H en .-1 M .--1 .-1 .-1 N a) a) Y 0 in 0I- Advertisement Ln ea -o - L n Q Z Ln Traffic Control Temp Signing Removal Sidewalk Removal Curb and Removal Concrete I - N N c -I .-I a) H Pave Marking Remov,3 days N If) L e 11/2/21 N N C N 0 \ 2 (1 N 0 N N C 0 -44 M N N Cr Ln l0 N 00 01 0 N N N N N N N N M Tue 12/28/21 Mon 1/3/22 Tue 12/28/21 Wed 12/29/21 Ln Ln CM CM N N T v. T T CM CM N cr. T T T ca T rl3 ca T T T T c>3 ca ca 'a c6 - - (0 ca ca ca - -• 0 -0 O -CSLf1 O - -0 '13 CO (-0 if) .--1 Ln d- N Ln 111 111 N C 0 X U LU ca Q U T '0 O Ln cc U U Planing HMA Place Curb and N T ca N > n 'L CD Pavement Marking C 00 in a) U C aJ U- Thu 12/30/21 Wed 1/5/22 Ped and Bridge Railin15 days Thu 1/6/22 Wed 1/19/22 Thu 1/20/22 Wed 2/9/22 Thu 2/10/22 Wed 2/23/22 Thu 2/24/22 Wed 3/9/22 Thu 3/10/22 Wed 3/16/22 Wed 3/16/22 Wed 3/16/22 Thu 7/29/21 Wed 2/23/22 v) Ln Ln Ln Ln T >-ce) Lei ea ceaa ea (0 T T -0 'a -0 -0 - fa ca O 0 � 0 O • 0 r(-1 C 0 CO O0 i 00 C Q (13 U C ca J Misc and Float Project Duration ititi*i*iti*i* I* it it it it it it it it it it it it it it it it it it i*i*i N M Ln L9 N aD N M Lf) 00 CS) O N N N N M N N LI') N N N N 00 N Ol N O Cr) m N m Manual Progress External Milestone ji Inactive Task i ✓ C 0) O Manual Summary Inactive Milestone Q CM N .0 V V .47 U U U T 0 O Y - C LL Inactive Summary i Manual Task N i 1= O E °J E H Q 2 Ln 0.) 0 LL External Tasks M Duration -only Project Summary Project: ConstructionSchedule Date: Thu 4/22/21 63 64 Exhibit F: Environmental Review Certification The City of , as lead agency for purposes of the State Environmental Policy Act (SEPA), hereby certifies that the proposal described herein has undergone environmental review in accordance with all applicable SEPA rules pursuant to Chapter 197-11 Washington Administrative Code. The City of has completed the following project -level environmental review documentation and submitted to Sound Transit for review: ❑Letter of exemption from SEPA pursuant to WAC 197-11-800 ❑SEPA Environmental Checklist/Determination of Non -significance (DNS) or Mitigated DNS ❑Environmental Impact Statement ❑SEPA Addendum ❑Other: Signature of Authorized Local Government SEPA Responsible Official Sound Transit's office of Environmental Affairs and Sustainability has reviewed the provided documents checked above and authorizes the following: ❑ Payment for construction (Design and Construction Agreements) ❑ Environmental approval to execute agreement for construction of project (Construction Only Agreement) System Access Fund Project Agreement Page 6 of 10 GA 0188-20 65 Exhibit G: ROW Certification No ROW certification is required for this project. No ROW was required to be acquired for the project. System Access Fund Project Agreement Page 7 of 10 GA 0188-20 66 Exhibit H: Engineer's Estimate Engineer's Estimate to be provided from the Bid -Ready package System Access Fund Project Agreement Page 8 of 10 GA 0188-20 67 Exhibit I: Template for Reporting Requirements Tukwila Station Non -Motorized Connectivity and Safety PROJECT REPORT GA 0188-20 Reporting Period: Submitted By: 1. Project Update. Status of major activities in the reporting period, both current and upcoming 2. Assessment of on-going risks. The City will notify Sound Transit of any issues that may affect the Project Schedule and overall implementation of the Project. 3. Summary of expenditures during reporting period. Summary of expenditures during reporting period, and expected expenditures in the subsequent reporting period. System Access Fund Project Agreement Page 9 of 10 GA 0188-20 68 Exhibit J: Sound Transit Invoice Form Invoice No. Dated: TO: accountspayable@soundtransit.org Attention: Accounts Payable and Alex Krieg Re: Tukwila Station Non -Motorized Connectivity and Safety, System Access Fund Project, GA 0188-20 The City's authorized representative certifies that Sound Transit's pro rata share of costs under this invoice is $ , and is due and payable to the City in accordance with the provisions of the Agreement, and is supported by the attached invoice and supporting documentation. [Identify the elements(s), and the amounts by element, for which the amount due applies] The City makes the following representations and warranties to Sound Transit in connection with the Invoice: • All work performed to date has been, unless otherwise specifically stated by the City, performed in accordance with the terms and conditions of this Agreement. • The amount specified above has been computed in accordance with, and is due and payable under, the terms and conditions of the Agreement, has not been the subject of any previous invoice (unless disputed or rejected for payment) and is not the subject of any pending invoice from [party name]. Any liability of Sound Transit arising from these representations and warranties are governed by the terms and conditions of the Agreement. CITY By: [Name, Position] Date: System Access Fund Project Agreement Page 10 of 10 GA 0188-20 69 70 T SOUNDTRANSIT Motion No. M2019-97 System Access Fund 2019 Awards Meeting: Date: Type of action: Staff contact: Executive Committee 09/05/2019 Recommend to Board Don Billen, Executive Director, Board 09/26/2019 Final action PEPD Alex Krieg, Senior Manager — Planning & Integration Proposed action Awards the first round of System Access Funds to the local governments identified the not to exceed amounts determined by the Board and authorizes the chief executive officer to execute funding agreements consistent with these awards and in compliance with the System Access Fund program guidelines. Key features summary • The Sound Transit 3 (ST3) System Plan included a $100M System Access Program, which included the System Access Fund that is "allocated equally among Sound Transit's five subareas to fund such projects as safe sidewalks and protected bike lanes, shared use paths, improved bus -rail integration, and new pick-up and drop-off areas that provide convenient access so that more people can use Sound Transit services." • In November 2018, the Executive Committee of the Sound Transit Board directed staff to conduct a call for projects in 2019 that would be open to local governments and would make up to $10M per subarea available between 2019 and 2025. The Executive Committee also established the evaluation criteria Sound Transit staff would use, which were divided between policy factors (customer experience, equity, connectivity, and safety and human health) and technical factors (funding plan and delivery plan). • On February 19, 2019, Sound Transit opened the System Access Fund 2019 Call for Projects. On April 12, 2019, the call for projects closed and Sound Transit received 53 applications from 33 local governments requesting more than $86M. • Between mid-April and early July, Sound Transit evaluated the 53 applications against the evaluation criteria identified by the Executive Committee. This included a review of the application materials provided as well as follow-up discussions with each applicant about every project submitted. • On July 25, 2019, staff briefed the Board of Directors on the applications received in the System Access Fund 2019 Call for Projects and the preliminary evaluation results. • On July 26, 2019, Sound Transit opened a public comment period and launched online open house to receive rider and resident feedback on the 53 applications submitted. Sound Transit received 55 letters of support and a total of 4,063 survey responses, including 409 open-ended comments, during the public comment period and online open house. The public comment period and online open house closed on Friday, August 23, 2019. 71 • The action authorizes the CEO to enter into funding agreements with the local governments identified and at not to exceed amounts determined by the Board. • All projects will be implemented by the local government identified, including the planning, environmental review, design, and construction. All completed projects will be owned, operated, and maintained by the local government. • Sound Transit will enter into funding agreements closer to when local governments are able to advance projects and will closely monitor implementation once agreements are executed. Staff will only return to the Board should there be material changes to the project scope identified in the associated application, including requests for increased funding. • Sound Transit staff will provide an annual report to the Executive Committee on the status of implementation of projects receiving an award in the System Access Fund 2019 Call for Projects. Background The Sound Transit 3 (ST3) System Plan included a $100M System Access Program, which included the System Access Fund that is "allocated equally among Sound Transit's five subareas to fund such projects as safe sidewalks and protected bike lanes, shared use paths, improved bus -rail integration, and new pick-up and drop-off areas that provide convenient access so that more people can use Sound Transit services." In November 2018, the Executive Committee of the Sound Transit Board directed staff to conduct a call for projects in 2019 that would be open to local governments and would make up to $10M per subarea available between 2019 and 2025. The Executive Committee also established the evaluation criteria Sound Transit staff would use, which were divided between policy factors (customer experience, equity, connectivity, and safety and human health) and technical factors (funding plan and delivery plan). On February 19, 2019, Sound Transit opened the System Access Fund 2019 Call for Projects. Immediately before and just after the call for projects opened, Sound Transit staff conducted outreach and workshops in each subarea with eligible applicants. On April 12, 2019, the call for projects closed and Sound Transit received 53 applications from 33 jurisdictions requesting more than $86M. Between mid-April and early July, Sound Transit evaluated the 53 applications against the evaluation criteria identified by the Executive Committee. This included a review of the application materials provided as well as follow-up discussions with each applicant about every project submitted. On July 26, 2019, Sound Transit opened a public comment period and launched an online open house to receive rider and resident feedback on the 53 applications submitted. Sound Transit received 55 letters of support and a total of 4,063 survey responses, including 409 open-ended comments, during the public comment period and online open house. The public comment period and online open house closed on Friday, August 23, 2019. System Access policies and programs were evaluated programmatically in the Regional Transit Long - Range Plan Update Final Supplemental Environmental Impact Statement (November 2014). Local governments entering funding agreements with Sound Transit under the System Access Program will be lead agencies for system access project -level review under the State Environmental Policy Act. Sound Transit will enter into these agreements closer to when local governments are able to advance projects and will closely monitor implementation once agreements are executed. Staff will only return to the Board should there be material changes to the project scope identified in the associated application, including requests for increased funding. Motion No. M2019-97 Page 2 of 3 Staff Report 72 Fiscal information The authorized project allocation to date for the Transit System Access Program is $142,139,000. Within that amount, $124,385,000 has been allocated to the third party phase. As the amount of the awards and the subarea distribution will be determined by the Board, the table below is provided for context. Transit System Access Program (in thousands) Authorized Project Allocation to Date Board Approvals This Action Board Approved Plus Action Uncommitted / (Shortfall) Agency Administration $10,000 $1,815 $ $1,814,996 $8,185 Preliminary Engineering 2,000 114 113,965 $1,886 Final Design $ Third Parties 124,385 0 0 124,385 Right of Way $ Construction 5,754 $5,754 Construction Services $ Vehicles $ Total Current Budget $142,139 $1,929 $ $1,929 $140,210 Notes: Amounts are expressed in Year of Expenditure $000s. * Board Approvals = Commitment and PO Contingency Remaining as of 8/27/19. For detailed project information, see page 218 of the 2019 Financial Plan & Adopted Budget. Public involvement Following the completion of the policy and technical evaluation conducted by staff, Sound Transit launched a public comment period and online open house to seek rider and resident feedback on the 53 applications received and the initial evaluation results. The public comment and online open house period lasted between July 26, 2019 and August 23, 2019. In addition, Sound Transit received 55 comments letters and letters of support. An executive summary of the online open house results and a compilation of comment letters and letters of support are included as supplement to the staff report. Time constraints A one-month delay would not create a significant impact to the project schedule, but may have minor impacts for entering into agreements with local governments seeking funds in 2019. Environmental review — KH 8/27/19 Legal review — AJP 8/29/19 Motion No. M2019-97 Page 3 of 3 Staff Report 73 74 T SOUNDTRANSIT Motion No. M2019-97 As forwarded by the Executive Committee September 5, 2019 A motion of the Board of the Central Puget Sound Regional Transit Authority awarding the first round of System Access Funds to the local governments identified for the not to exceed amounts determined by the Board and authorizing the chief executive officer to execute funding agreements consistent with these awards and in compliance with the System Access Fund program guidelines. Background The Sound Transit 3 (ST3) System Plan included a $100M System Access Program, which included the System Access Fund that is "allocated equally among Sound Transit's five subareas to fund such projects as safe sidewalks and protected bike lanes, shared use paths, improved bus -rail integration, and new pick-up and drop-off areas that provide convenient access so that more people can use Sound Transit services." In November 2018, the Executive Committee of the Sound Transit Board directed staff to conduct a call for projects in 2019 that would be open to local governments and would make up to $10M per subarea available between 2019 and 2025. The Executive Committee also established the evaluation criteria Sound Transit staff would use, which were divided between policy factors (customer experience, equity, connectivity, and safety and human health) and technical factors (funding plan and delivery plan). On February 19, 2019, Sound Transit opened the System Access Fund 2019 Call for Projects. On April 12, 2019, the call for projects closed and Sound Transit received 53 applications from 33 local governments requesting more than $86M. Between mid-April and early July, Sound Transit evaluated the 53 applications against the evaluation criteria identified by the Executive Committee. This included a review of the application materials provided as well as follow-up discussions with each applicant about every project submitted. On July 25, 2019, staff briefed the Board of Directors on the applications received in the System Access Fund 2019 Call for Projects and the preliminary evaluation results. On July 26, 2019, Sound Transit opened a public comment period and launched online open house to receive rider and resident feedback on the 53 applications submitted. Sound Transit received 55 letters of support and a total of 4,063 survey responses, including 409 open- ended comments, during the public comment period and online open house. The public comment period and online open house closed on Friday, August 23, 2019. System Access policies and programs were evaluated programmatically in the Regional Transit Long - Range Plan Update Final Supplemental Environmental Impact Statement (November 2014). Local governments entering funding agreements with Sound Transit under the System Access Program will be lead agencies for system access project -level review under the State Environmental Policy Act. Sound Transit will enter into these agreements closer to when local governments are able to advance projects and will closely monitor implementation once agreements are executed. Staff will only return to the Board should there be material changes to the project scope identified in the associated application, including requests for increased funding. 75 Motion It is hereby moved by the Board of the Central Puget Sound Regional Transit Authority that the first round of System Access Funds is awarded to the local governments identified for the not to exceed amounts determined by the Board and the chief executive officer is authorized to execute funding agreements consistent with these awards and in compliance with the System Access Fund program guidelines. APPROVED by the Board of the Central Puget Sound Regional Transit Authority at a regular meeting thereof held on John Marchione Board Chair Attest: Kathryn Flores Board Administrator Motion No. M2019-97 Page 2 of 2 76 As forwarded by the Executive Committee September 5, 2019 Motion No. M2019-97 System Access Fund 2019 Awards This attachment identifies by subarea the jurisdictions, projects, amounts, and phases to be funded via the System Access Fund 2019 Call for Projects. Snohomish Subarea Jurisdiction Project Amount Phase(s) City of Edmonds Citywide Bicycle Improvements $1,850,000 Design, Construction City of Everett Everett Station Nonmotorized Access Improvements $1,900,000 Construction City of Lynnwood Scriber Creek Trail Redevelopment $2,500,000 Construction City of Mountlake Terrace Veteran's Memorial Park Light Rail Connector $500,000 Construction City of Mukilteo 5th Street Bicycle and Pedestrian Improvements $764,000 Design Snohomish County Ash Way Corridor Pedestrian and Bicycle Improvements (partial award) $1,000,000t Design North Kin q Subarea Jurisdiction King County Metro Project Secure Bicycle Parking Expansion and Related Improvements Amount $100,000 Phase(s) Construction City of Seattle Judkins Park Station Access (for sidewalk upgrades, Hiawatha Place S staircase, and trail lighting) $2,400,000` Design , Construction City of Seattle Southeast Seattle High Priority Sidewalks and` Walkways (for S Henderson Street staircase) $900,000 Design, Construction City of Shoreline 148th Street Nonmotorized Bridge $3,700,000 Design, Construction East King Subarea Jurisdiction Project Amount Phase(s) City of Bellevue Eastgate Nonmotorized Access to Transit Improvements (partial award) $1,000,0001 Construction City of Bothell Downtown Bothell Nonmotorized Access Improvements (for 102nd Avenue NE improvements) $825,000` Design, Construction City of Kenmore Juanita Drive NE Pedestrian and Bicycle Safety Improvements $1,500,000 Construction King County Parks Eastrail: NE 8th Street Crossing (partial award) $3,000,000t Construction King County Metro Secure Bicycle Parking Expansion and Related Improvements $250,000 Construction City of Redmond 156th Avenue Cycle Track $1,165,242 Construction City of Renton S 7th Street Corridor Improvements (for multi- use trail) $1,000,000 Design, Construction Motion No. M2019-97 Page 1 of 2 77 As forwarded by the Executive Committee September 5, 2019 South King Subarea Jurisdiction City of Auburn Project Regional Growth Center Access Improvements Amount $1,625,000 Phase(s) Design, Construction City of Des Moines Barnes Creek Trail South Segment $1,985,000 Construction City of Federal Way 21st Avenue S/S 320th Street Signalization and Pedestrian Improvements $730,000 Construction City of Kent W James Street at 2nd Avenue N Pedestrian Crossing $273,683 Design, Construction King County Metro Secure Bicycle Parking Expansion and Related Improvements $50,000 Construction City of SeaTac Station Intersection Pedestrian Safety Improvements (for SeaTac/Airport Station only; for pedestrian improvements connecting east) $500,000* , DesDesignignuction City of Tukwila Nonmotorized Connections and Wayfinding for Tukwila International Boulevard Station (for design phase) $369,000* Design City of Tukwila Tukwila Station Nonmotorized Connectivity and Safety (for pedestrian signal on SR 181, improvements on Longacres Way, and Longacres Way/trail crossing) $2,064,000* Construction Pierce Subarea Jurisdiction City of Bonney Lake Project Elhi Hill Trail Staircase Amount $661,936 Phase(s) Design, Construction City of Lakewood 111th Street SW/112th Street SW Improvements $1,040,000 Design, Construction Pierce County 112th Street Pedestrian Improvements $2,000,000 Design, Construction City of Puyallup Bike Lane Expansions on W Stewart Avenue & 4th Street NW (for bike lanes on 4th Street NW) $155,995` Design, Construction City of Sumner Rivergrove Community Pedestrian Bridge $452,000 Design City of Sumner Sounder Safe Sidewalk/Bike Programmatic Enhancements (for bike lanes on Academy Street) * $875,000 Design, Construction City of Tacoma Hilltop Tacoma Link Extension Streetscape Access Improvements $3,500,000 Construction Indicates partial award in support of specific project elements Indicates partial award in support of the overall project Motion No. M2019-97 78 Page 2 of 2 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes May 10, 2021 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present:Verna Seal, Chair, De'Sean Quinn, Thomas McLeod Staff Present: David Cline, Hari Ponnekanti, Scott Bates, Cyndy Knighton, Adib Altallal, Brittany Robinson, Gail Labanara, Bryan Still, Chair Seal called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Bid Award: Sewer Lift Station No. 2 Upgrades Staff is seeking Council approval of a construction contract to McClure and Sons, Inc. in the amount of $1,554,397.331 with a 12% contingency for the Sewer Lift Station No. 2 Upgrades project. Committee Recommendation Unanimous approval. Forward to May 17, 2021 Regular Consent Agenda B. Interlocal Agreement: 42nd Avenue South & South 164th St. ADA Ramps Staff is seeking Council approval of an interlocal agreement with the City of SeaTac for construction of two ADA compliant ramps at the intersection of 42nd Avenue South and South 164th Street. SeaTac will construct the ramps as part of its 2021 Overlay Project, and Tukwila will reimburse the cost, estimated at $14,059.00. Committee Recommendation Unanimous approval. Forward to May 17, 2021 Regular Consent Agenda C. Grant Acceptance: West Valley Highway/Longacres Way Project Staff is seeking Council approval of an agreement with Sound Transit to accept $2,064,000 in *Systems Access Funding to construct a two-way cycle track and other pedestrian improvements along Longacres Way from West Valley Highway to Tukwila Station. Committee Recommendation Unanimous approval. Forward to May 17, 2021 Regular Consent Agenda D. Supplemental Agreement No. 2: West Valley Highway (1-405 - Strander Boulevard) Staff is seeking Council approval of a Supplemental Agreement with TranTech Engineering in the amount of $564,184 for additional design of the West Valley Highway (1-405 - Strander Boulevard) Project. Items needing follow-up: • Add presentation material to Regular Meeting packet. 79 80 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 05/17/21 JR ITEM INFORMATION ITEM No. 6.F. 81 STAFF SPONSOR: CYNDY KNIGHTON ORIGINAL AGENDA DATE: 05/17/21 AGENDA ITEM TITLE ADA Interlocal Improvements Agreement with SeaTac for 42nd Ave S/S 164th St ADA Ramps CATEGORY ❑ Discussion Altg Date Motion Date 05/17/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date 11 Mtg SPONSOR ❑Council Mayor HR ❑DCD Finance Fire IS P&R Police PW' ❑Court SPONSOR'S The City of SeaTac is currently working on their 2021 Overlay Project and approached SUMMARY Tukwila to construct two ADA -compliant ramps at the east leg of the 42nd Ave S and S 164th St intersection, if the City of Tukwila reimburses SeaTac for the work. The cost for the two ADA ramps in Tukwila is estimated to be $14,059.00, which is within our 2021 ADA Improvement budget of $35,000.00. Council is being asked to approve the Interlocal Agreement with the City of SeaTac for ADA Improvements. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: VERNA SEAL ❑ LTAC DATE: 05/10/2021 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $14,059.00 $35,000.00 $0.00 Fund Source: 104 ARTERIAL STREETS Comments: Page 14, 2021 CIP MTG. DATE RECORD OF COUNCIL ACTION 05/17/21 MTG. DATE ATTACHMENTS 05/17/21 Informational Memorandum dated 05/07/2021 2021 CIP, page 14 Interlocal Agreement with City of SeaTac Minutes from Transportation and Infrastructure Committee meeting of 05/10/2021 81 82 City ofTukwila Allan Ekberg, Mayor - Public Works Department - Mori Foneekonti, Arrector/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Cyndy Knighton, Senior Program Manager Scott Bates, Project Manager CC: Mayor Allan Ekberg DATE: May 7, 2021 SUBJECT: ADA Improvements Project No. 91510405 Interlocal Agreement with SeaTac for 42nd Ave S/S 164th St ADA Ramps ISSUE Approve Interlocal Agreement (ILA) with the City of SeaTac for construction of two ADA - compliant ramps at the east leg of the 42nd Ave S and S 164th St intersection by SeaTac as part of SeaTac's 2021 Overlay Project. BACKGROUND The City of SeaTac will be overlaying the intersection of Military Road S/42nd Ave S/S 164th Street as part of their 2021 Overlay Project. The east leg of this complex 5 -leg intersection is within the City of Tukwila's municipal boundary, but the majority is located within SeaTac. As part of SeaTac's overlay project, they will be upgrading curb ramps and pedestrian signals to meet current ADA standards. SeaTac staff approached Tukwila and offered to construct two ADA -compliant ramps at the east leg of the 42" Ave S and S 164th St intersection if The City of Tukwila reimburses SeaTac for the work. DISCUSSION The City has a CIP project, Americans with Disabilities Act (ADA) Improvements, to construct ADA -compliant upgrades throughout the City for infrastructure in conjunction with the City's overall plan. The City is required by federal ADA laws to upgrade non-compliant features with most construction projects. Even though the improvements proposed will be constructed by SeaTac, taking advantage of a scheduled construction project to upgrade Tukwila facilities is a smart use of City funds. The design, construction, and construction management will all be done by the City of SeaTac with Tukwila's oversight. The time required for Tukwila staff will be less than for an equivalent Tukwila -led project. The attached ILA with SeaTac provides the mechanism for SeaTac to perform the work and Tukwila to reimburse them for the expenses. The SeaTac City Council is scheduled to approve the ILA on June 8, 2021, and requests that Tukwila approve the ILA prior to approval by SeaTac. FINANCIAL IMPACT The ADA Improvements project has a 2021 budget of $35,000.00. The cost for the two ADA ramps in Tukwila is estimated to be $14,059.00, which is well within the available budget. RECOMMENDATION Council is being asked to approve the Interlocal Agreement with the City of SeaTac for ADA Improvements and to consider this item on the Consent Agenda at the May 17, 2021, Regular Meeting. Attachments: 2021 CIP Page 14 Interlocal Agreement with City of SeaTac https://tukwilawa.sharepoint.com/sites/publicworks/engineering/pw drop box/01 tic agenda/2021 agenda items/tic 05-10-21/b. seatac interlocal agreement 42nd-164th/info memo - seatac ila for 42nd-164th.docx 83 84 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: Americans with Disabilities Act (ADA) Improvements Project No. 91510405 DESCRIPTION: Construct ADA compliant upgrades to City infrastructure in conjunction with a City developed plan. JUSTIFICATION: The enforcement of ADA laws and standards was delayed pending legal challenges and studies. Recent court rulings now mandate ADA compliance. The City must provide upgrades with most construction projects. STATUS: Provide annual funding to construct improvements as necessary. Began the ADA Transition Plan in 2016 with adoption in 2017. The goal is to resolve ADA compliance issues within a reasonable time period. MAINT. IMPACT: Negligible. COMMENT: Project will be ongoing until City facilities and infrastructure meet ADA requirements. This will also include ADA compliance by utilities and private development. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES Design 231 5 5 5 5 5 5 5 266 Land (R/W) 0 Const. Mgmt. 25 5 5 5 5 5 5 5 60 Construction 103 25 25 40 40 40 40 40 353 TOTAL EXPENSES 359 0 35 35 50 50 50 50 50 679 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Traffic Impact Fees 0 City Oper. Revenue 359 0 35 35 50 50 50 50 50 679 TOTAL SOURCES 359 0 35 35 50 50 50 50 50 679 2021 - 2026 Capital Improvement Program 14 85 86 INTERLOCAL AGREEMENT CITY OF TUKWILA AND CITY OF SEATAC City of SeaTac 2021 Overlays Project [CIP No. ST -901] Chapter 39.34 RCW authorizes two or more political subdivisions or units of local government of the State of Washington to cooperate on a basis of mutual advantage to provide for services and facilities. This Agreement is entered into by the City of SeaTac ("SEATAC") and the City of Tukwila ("TUKWILA"); each municipal corporations, organized under the laws of the State of Washington and collectively referred to as "Parties" and individually referred to as "Party." RECITALS WHEREAS, SEATAC is planning pavement preservation work for the Military Road South, 42nd Avenue South, and South 164th Street intersection right-of-way as part of the 2021 Overlays Project ("PROJECT"). South 164th Street, at the east leg of the intersection, is located in TUKWILA jurisdiction, while all other legs are located in SEATAC jurisdiction. As part of the PROJECT, curb ramps and pedestrian signals will be upgraded to current Americans with Disabilities Act ("ADA") Standards and Accessible Pedestrian Signals ("APS") Standards; and WHEREAS, SEATAC is planning to upgrade two concrete ramps on South 164th Street at the west leg of the intersection within TUKWILA jurisdiction (see Exhibits B and C) to current ADA standards ("WORK"). WORK elements will include, but are not limited to: removal of existing cement concrete ramps, removal of existing curb & gutter, removal of existing asphalt, installation of new cement concrete ramps, installation of new curb & gutter, installation of new sidewalk, roadway repair, and property restoration; and WHEREAS, two substandard ramps owned by TUKWILA, at the intersection of Military Road South and South 164th Street within TUKWILA ROW; and WHEREAS, the PROJECT is currently under design by SEATAC through a professional engineering services contract; and WHEREAS, the PROJECT is programmed by SEATAC for construction in 2021; and WHEREAS, construction of the PROJECT benefits both Parties; and WHEREAS, TUKWILA is willing to provide payment to reimburse SEATAC for construction costs of PROJECT elements within TUKWILA's jurisdiction, subject to the terms and conditions of the Agreement; NOW, THEREFORE, in consideration of the mutual covenants of the parties contained herein, the parties agree as follows: {KZS2401020.DOCX;1/13175.000001/ 87 1. PURPOSE 1.1. This Agreement defines the roles and responsibilities between the Parties for construction of the PROJECT and specifies reimbursement to SEATAC by TUKWILA for the costs of performing the WORK. 2. SEATAC RESPONSIBILITIES 2.1. SEATAC shall design and construct the PROJECT to be consistent with the "Proposed Design" as specified in Exhibit A. 2.2. SEATAC shall design and construct the WORK as part of the PROJECT to be consistent with the "Proposed Design" as specified in Exhibit A. A separate Bid Schedule shall be included in the Bid Proposal and constitute full expenditures for this work. 2.3. SEATAC shall submit to TUKWILA, for TUKWILA review and written approval of all PROJECT elements to be constructed within TUKWILA right of way, as shown in 100% (Bid Ready) PROJECT design plans and specifications. 2.4. SEATAC shall construct the PROJECT in accordance with the approved plans and specifications, as provided in the 100% (Bid Ready) PROJECT design plans and specifications. Prior to constructing the WORK, SEATAC shall: 2.4.1. Give TUKWILA written notice fourteen (14) calendar days prior to the start of the construction of the WORK; 2.4.2. Coordinate with TUKWILA on the correction of items identified during construction as not conforming to the final approved PROJECT plans and specifications. SEATAC shall make the final decision regarding such corrections; 2.4.3. SEATAC will notify TUKWILA of all change orders for WORK being constructed within the TUKWILA ROW. TUKWILA may provide SEATAC with comments related to such change orders, but SEATAC will proceed with such changes in its sole discretion except as provided in 2.4.3.1 2.4.3.1. Any change orders necessary for completions of the WORK shall be approved by TUKWILA within five (5) business days, prior to SEATAC's approval. 2.5. Bid Process — SEATAC shall provide the bid tabulation to TUKWILA for review prior to contract award. Within five (5) business days of receiving the bid tabulation, TUKWILA shall notify SEATAC in writing that TUKWILA either agrees to proceed with the WORK as part of the PROJECT, or TUKWILA chooses not to proceed with the WORK. {KZS2401020.DOCX;1/13175.000001/ 88 2.5.1. The basis of contract award for the PROJECT will be the lowest, responsive, and responsible bidder on the total base bid for all PROJECT work. Although the WORK will be included in the total base bid, it will be listed on a separate schedule. 2.6. Within one hundred and eighty (180) calendar days following SEATAC's final acceptance of the PROJECT, SEATAC shall submit to TUKWILA an electronic copy of record (as - built) drawings signed and stamped by the engineer of record. 3. TUKWILA RESPONSIBILITIES 3.1. TUKWILA shall review and approve the 100% (Bid Ready) plans and specifications, including the Bid Schedule associated with the WORK, and return written review comments to SEATAC within five (5) business days of receipt. 3.2. TUKWILA, at its discretion and sole cost, may furnish an inspector during construction of the WORK in the City of Tukwila. 3.2.1. TUKWILA's Designated Representative specified in Section 5 will provide SEATAC with the contact information for its inspector. All contact between said inspector and SEATAC's contractor shall be through SEATAC's Designated Representative as specified in Section 5. 3.2.2. During construction of the PROJECT, TUKWILA shall have the right to inspect the WORK and shall coordinate with SEATAC on the correction of items identified during construction as not conforming to the final approved PROJECT plans and specifications as provided in Section 2.4.2 above. 3.3. Subsequent final acceptance, after project completion, TUKWILA shall be responsible for all operation, maintenance, repair, removal, and/or replacement of all PROJECT elements within TUKWILA ROW. 4. FINAL INSPECTION AND ACCEPTANCE OF THE PROJECT 4.1. Final Inspection - SEATAC shall administer Final Inspection of the PROJECT. TUKWILA shall be invited to participate in the Substantial Completion Inspection activities, including any formal PROJECT tours and any formal meetings or discussions. TUKWILA will submit to SEATAC a complete list of concerns or deficiencies within ten (10) calendar days of the date of the Substantial Completion Inspection for inclusion in the formal punch list. SEATAC shall provide notice of the time and date of the Final Inspection to TUKWILA a minimum of fifteen (15) calendar days prior to the Final Inspection. 4.2. TUKWILA Final Acceptance of WORK - After Final Inspection and TUKWILA's determination of adequate completion of any and all punch list work, TUKWILA will issue a letter of final acceptance to SEATAC for the WORK. If TUKWILA determines {KZS2401020.DOCX;1/13175.000001/ 89 that any elements of punch list work have not been adequately completed, TUKWILA shall provide written notice to SEATAC, detailing the deficiencies or incomplete WORK within fifteen (15) calendar days after Final Inspection. Failure of TUKWILA to issue a notice letter of final acceptance within fifteen (15) calendar days after Final Inspection shall constitute acceptance of the WORK by TUKWILA. Final Acceptance of the WORK by TUKWILA shall not be unreasonably withheld. 5. DESIGNATED REPRESENTATIVES 5.1. All contact between the Parties, including, but not limited to, invoicing and administration for this Agreement and the WORK will be between the Designated Representatives of each Party, as follows: 5.1.1. For SEATAC: Brenton Cook Public Works Department 4800 South 188th Street SeaTac, WA 98188 (206) 973-4740 bcook@seatacwa.gov 5.1.2. For TUKWILA: Scott Bates Public Works Department 6300 Southcenter Blvd. Tukwila, WA 98188 206-431-2193 Scott.Bates@TukwilaWA.gov 6. PAYMENT 6.1. TUKWILA will provide SEATAC reimbursement for: 6.1.1. PAYMENT FOR WORK WITHIN TUKWILA ROW — Payment by TUKWILA to SEATAC for the construction of the WORK as part of the PROJECT, as illustrated in Attachment A and separate Bid Schedule, shall be made in accordance with this section. 6.1.1.1. The Parties agree that the Engineering Estimate, per Exhibit D, for the WORK within TUKWILA's ROW is the basis for determining SEATAC's compensation for the WORK, which totals approximately $14,059. {KZS2401020.DOCX;1/13175.000001/ 90 6.1.1.1.1. The Parties agree that the Engineering Estimate for construction of the WORK in the estimated amount will be adjusted based on the lowest responsible responsive Bid Proposal. 6.1.1.2. TUKWILA will provide SEATAC with payments forty-five (45) days following executed monthly pay estimates — Payment equal to schedule of work completed within TUKWILA's ROW. 6.1.1.3. If a change order is required to complete the WORK, any additional costs shall be borne by TUKWILA. 6.2. In the event Tukwila initiates a Change Order to expand the scope of work during construction through SEATAC contract administration, TUKWILA shall fully reimburse SEATAC for the change based on the payment made to the Contractor. 7. CLAIMS FOR ADDITIONAL PAYMENT BY CONTRACTOR 7.1. In the event SEATAC's contractor files any claims for additional payment associated with the WORK, TUKWILA shall not be obligated to pay such claims or their cost of defense due to SEATAC solely administering the Construction Contract. 7.2. Disputes and Claims shall conform to WSDOT Standard Specification 1.09.11. Any settlement to be reviewed and agreed upon by both SEATAC and TUKWILA. 8. RIGHT OF ENTRY 8.1. SEATAC hereby grants to TUKWILA, its employees, authorized agents, contractors, and subcontractors, a right of entry upon all SEATAC owned property necessary for TUKWILA's design review and construction inspection of the WORK. 8.2. TUKWILA hereby grants to SEATAC and its authorized agents, contractors, subcontractors, and employees, a right of entry upon all public right-of-way in which SEATAC has an interest for the purpose of performing the WORK. 9. TERM 9.1. This Agreement is effective as of , 2021 and will terminate upon TUKWILA's acceptance of the WORK or the expiration of any contractor warranties of the WORK, whichever is later. This Agreement may also be terminated sooner pursuant to Section 10, TERMINATION. {KZS2401020.DOCX;1/13175.000001/ 91 10. TERMINATION Neither SEATAC nor TUKWILA may terminate this Agreement without the written concurrence of the other Party. 10.1.1. If this Agreement is terminated by TUKWILA prior to the fulfillment of the terms stated herein, TUKWILA agrees to reimburse SEATAC for the actual direct and related indirect expenses and costs it has incurred for the WORK up to the date of termination, as well as the costs of non -cancelable obligations. 10.1.2. If this Agreement is terminated by SEATAC prior to the fulfillment of the terms stated herein, SEATAC will be responsible for the actual direct and related indirect expenses and costs it has incurred for the WORK up to the date of termination, as well as the costs of non -cancelable obligations. 10.1.3. Any termination of this Agreement shall not prejudice any rights or obligations accrued to the Parties prior to termination. 11. AMENDMENT 11.1. This Agreement may be amended or modified only by the mutual agreement of the Parties. Such amendments or modifications shall not be binding unless they are in writing and signed by persons authorized to bind each of the Parties. 12. INDEPENDENT CONTRACTOR 12.1. SEATAC shall be deemed an independent contractor for all purposes and the employees of SEATAC or any of its contractors or subcontractors, shall not in any manner be deemed to be employees of TUKWILA. 13. INDEMNIFICATION AND INSURANCE 13.1. To the extent authorized by law, the Parties shall protect, defend, indemnify, and hold harmless each other and their employees and authorized agents, while acting within the scope of their employment as such, from any and all costs, claims, judgments, and/or awards of damages (both to persons and/or property), arising out of, or in any way resulting from, the work to be performed or performed pursuant to the provisions of this Agreement. The Parties shall not be required to indemnify, defend, or save harmless the other Party if the claim, suit, or action for injuries, death, or damages (both to persons and/or property) is caused by the sole negligence of the other Party; provided that, if such claims, suits, or actions result from the concurrent negligence of (a) TUKWILA, its employees, authorized agents, contractors and/or subcontractors and (b) SEATAC, its employees or authorized agents, or involves those actions covered by RCW 4.24.115, the indemnity provisions provided herein shall be valid and enforceable only to the extent of each Party's, its employees, contractors, subcontractors and/or authorized agents own negligence. {KZS2401020.DOCX;1/13175.000001/ 92 13.2. SEATAC shall require all contractors and subcontractors that construct the PROJECT to carry insurance that names the City of Tukwila and its officers and employees primary non-contributory additional insureds, with policy limits in the following amounts: Commercial General Liability - $1,000,000 Automobile Liability - $2,000,000 per occurrence. Worker's Compensation Employees of Contractors and Subcontractors are to be insured under Washington State Industrial Insurance. The above policy limits may be obtained through the use of excess liability (umbrella) insurance. SEATAC shall obtain a certificate of insurance that complies with the requirements above, which must be approved by TUKWILA Risk Management. 13.3. This Section 13 shall survive termination of this Agreement. 14. DISPUTES 14.1. In the event that a dispute arises under this Agreement and prior to commencement of any lawsuit, it shall be resolved as follows: The Parties shall each appoint a member to a disputes board; these two members shall select a third member not affiliated with either Party. The three-member board shall conduct a dispute resolution hearing that shall be informal and unrecorded. An attempt at such dispute resolution in compliance with the aforesaid process shall be a prerequisite to the filing of any litigation concerning the dispute. The Parties shall equally share in the cost of the third disputes board member; however, each Party shall be responsible for its own attorney's fees, witness fees, and costs. 15. VENUE 15.1. In the event that either Party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this Agreement, the Parties agree that any such action or proceedings shall be brought in King County Superior Court, Maleng Regional Justice Center. Further, the Parties agree that each will be solely responsible for payment of its own attorney's fees, witness fees, and costs. 16. RECORDS RETENTION AND AUDIT 16.1. During the progress of the WORK and for a period not less than six (6) years from the date of final payment by TUKWILA, the records and accounts pertaining to the WORK and accounting therefore are to be kept available by the Parties for inspection and audit by Washington State and/or the Federal Highway Administration and copies of all records, accounts, documents, or other data pertaining to the WORK will be furnished {KZS2401020.DOCX;1/13175.000001/ 93 upon request. If any litigation, claim, or audit is commenced, the records and accounts along with supporting documentation shall be retained until all litigation, claim, or audit finding has been resolved even though such litigation, claim, or audit continues past the six-year retention period. This Section 16 shall survive termination of this Agreement. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the Party's date signed last below: CITY OF SEATAC CITY OF TUKWILA By (print): By (print): Signature: City Manager Signature: Allan Ekberg, Mayor Date: Date: APPROVED AS TO FORM: APPROVED AS TO FORM: City Attorney City Attorney Date: Date: {KZS2401020.DOCX;1/13175.000001/ 94 z < 0 0 0 oW F� 0 a.M 3W NO F - z Q N O fY N fY Ur) W O_ 0 W Z Z Z N a H croon W �< J Q CC m 0)Z O W O 7 7O m rt U) F- O Z U Z U W O W (0 ¢ ¢ J J3 J- o <W 3 Z Z Qo Q`zs v mo O F J F Z W F d (¢~/1 0r Do CaWZ F- Z 0 00 0 ~ 3 0 0 < MM C M1 oW C N N N 0 0 0 Z WJ WO W- U) 3 3 F a a< x tn< O o~ oa w in z 0 W 0 �' J Z J ,z , -I Ii a o a o< Nz Z W 3w < 3 W n. 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Haul (SP 4-04.5) 5 TN $35.00 $175.00 5 Pavement Repair Excavation Incl. Haul (SP 5-04.5) 5 CY $150.00 $750.00 6 HMA for Pavement Repair CL. 1/2 In. PG 58H-22 (SP 5-04.5) 5 TN $170.00 $850.00 7 Property Restoration (SP 8-02.5) 1 FA $1,000.00 $1,000.00 8 Cement Conc. Traffic Curb and Gutter (SP 8-04.5) 60 LF $50.00 $3,000.00 9 Cement Conc. Curb Ramp Type Parallel (SP 8-14.5) 2 EA $2,500.00 $5,000.00 10 Cement Conc. Sidewalk (SP 8-14.5) 10 SY $75.00 $750.00 Project Subtotal (No Sales Tax Per 1-07.2(1) State Sales Tax - Rule 171) $12,225 Construction Contingency (15%) $1,834 Construction Total $14,059 101 102 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes May 10, 2021 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present:Verna Seal, Chair, De'Sean Quinn, Thomas McLeod Staff Present: David Cline, Hari Ponnekanti, Scott Bates, Cyndy Knighton, Adib Altallal, Brittany Robinson, Gail Labanara, Bryan Still, Chair Seal called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Bid Award: Sewer Lift Station No. 2 Upgrades Staff is seeking Council approval of a construction contract to McClure and Sons, Inc. in the amount of $1,554,397.331 with a 12% contingency for the Sewer Lift Station No. 2 Upgrades project. Committee Recommendation Unanimous approval. Forward to May 17, 2021 Regular Consent Agenda B. Interlocal Agreement: 42nd Avenue South & South 164th St. ADA Ramps Staff is seeking Council approval of an interlocal agreement with the City of SeaTac for *construction of two ADA compliant ramps at the intersection of 42nd Avenue South and South 164th Street. SeaTac will construct the ramps as part of its 2021 Overlay Project, and Tukwila will reimburse the cost, estimated at $14,059.00. Committee Recommendation Unanimous approval. Forward to May 17, 2021 Regular Consent Agenda C. Grant Acceptance: West Valley Highway/Longacres Way Project Staff is seeking Council approval of an agreement with Sound Transit to accept $2,064,000 in Systems Access Funding to construct a two-way cycle track and other pedestrian improvements along Longacres Way from West Valley Highway to Tukwila Station. Committee Recommendation Unanimous approval. Forward to May 17, 2021 Regular Consent Agenda D. Supplemental Agreement No. 2: West Valley Highway (1-405 - Strander Boulevard) Staff is seeking Council approval of a Supplemental Agreement with TranTech Engineering in the amount of $564,184 for additional design of the West Valley Highway (1-405 - Strander Boulevard) Project. Items needing follow-up: • Add presentation material to Regular Meeting packet. 103 104 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 05/17/21 JR ITEM INFORMATION ITEM NO. 6.G. 105 STAFF SPONSOR: ADIB ALTALLAL ORIGINAL AGENDA DATE: 05/17/21 AGENDA ITEM TITLE Sewer Fund — Sewer Lift Station No. 2 Upgrades Bid Award to McClure and Sons, Inc. CATEGORY ❑ Discussion Mtg Date ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date Award 05/17/21 ❑ Public Hearing Mtg Date ❑ Other Mtg Date 11 Bid Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ TS ❑ P&R ❑ Police 11 PW SPONSOR'S The Sewer Lift Station No. 2 Upgrade Project was advertised for bids on March 31 and April SUMMARY 7, 2021. Three bids were opened on April 15, 2021 with the apparent low bid of $1,554,397.31 from McClure and Sons, Inc. The contract includes installation of new pumps, motors, a control system, and a backup generator. Council is being asked to award the bid to McClure and Sons, Inc. in the amount of $1,554,397.31. REVIEWED BY Trans&Infrastructure ❑ CommunitvSvs/Safety ❑ Finance Com ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: VERNA SEAL ❑ LTAC DATE: 05/10/21 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Department of Public Works Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $1,554,397.31 $1,750,000.00 $ Fund Source: 402 Sewer Fund, 2021 CIP Pages 70 & 72 MTG. DATE RECORD OF COUNCIL ACTION 05/17/21 MTG. DATE ATTACHMENTS 05/17/21 Informational Memo dated 05/07/21 2021 CIP pages 70 & 72 Bid Tabulation Minutes from Transportation and Infrastructure Committee meeting of 05/10/21 105 106 TO: FROM: City of Tukwila Allan Ekberg, Mayor Ptthfir Works Ocpnrtment - Hari Ponnekanti, Director/Cry Engineer INFORMATIONAL MEMORANDUM Transportation and Infrastructure Services Committee Hari Ponnekanti, Public Works Director/City Engineer BY: Adib Altallal, Utilities Engineer CC: Mayor Allan Ekberg DATE: May 7, 2021 SUBJECT: Sewer Fund — Sewer Lift Station No. 2 Upgrades Project No. 90440205 Bid Award to McClure and Sons, Inc. ISSUE Award contract to McClure and Sons, Inc. for the Sewer Lift Station No. 2 Upgrades Project. BACKGROUND Sewer Lift Station No. 2 serves the Commercial Business District and appurtenances will be replaced and upsized to meet increasing demands. This project will install new pumps, motors, control system, and a backup generator. The sewer force main portion of the contract was added due to a sewer main break that was discovered by the City crew earlier this year that serves Sewer Lift Station No. 2. ANALYSIS A call for bids was advertised for the Sewer Lift Station No. 2 and force main improvements on March 31 and April 7, 2021. Three contractors returned bids to the City on April 15, 2021. The confirmed lowest bid was McClure and Sons, Inc. with a bid of $1,554,397.31. The Engineer's Estimate was $1,446,163.50. References were checked and McClure and Sons have completed this work satisfactorily by other jurisdictions. BUDGET AND BID SUMMARY McClure and Sons, Inc Portion CBD Sanitary Sewer Rehab Contingency 12% Grand Total Bid Amount $ 1,554,397.31 186,527.68 $ 1,740,924.99 Engineer's Estimate $ 1,446,163.50 $ 1,446,163.50 2021 Budget $ 950,000.00 800,000.00 $ 1,750,000.00 RECOMMENDATION Council is being asked to award the construction of Sewer Lift Station No. 2 Upgrades to McClure and Sons, Inc. for a total contract amount of $1,554,397.31 and grant budget authority to the Project Management Team up to the amount of $1,740,924.99 (12% contingency) and consider this item on the Consent Agenda at the May 17, 2021, Regular Meeting. Attachments: Pages 70 & 72 2021 CIP Bid Tabulation https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2021 Agenda Items/TIC 05-10-21/a. Sewer Lift Station #2 Bid Award/Info Memo Bid Award McClure and Sons, Inc.docx 107 108 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: CBD Sanitary Sewer Rehabilitation Project No. 91140203 The asbestos concrete pipe in the CBD (commercial business district) is approximately 45 years old and DESCRIPTION: becoming soft. Slip lining the pipe will reinforce the strength with little impact to roadways and minimal excavation. JUSTIFICATION: If the pipe collapses, the street will have to be excavated and the cost of the repairs will be significant. We have had four major pipe failures on Andover Park West and Andover Park East. STATUS: In 2014 and 2015, over 10,500 feet of asbestos sanitary sewer pipe were relined. In 2020 through 2024, 15,000 feet of asbestos sewer is scheduled to be relined. MAINT. IMPACT: Reduced maintenance and repair costs. COMMENT: A Public Works Trust Fund loan was successfully obtained in 2012 for $750k. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES Project Location g,east 11 4,4 ,41,. I tl aea St Design 436 45 45 50 50 50 676 Land (R/W) 1 1 $ .. I N 111. I 4-V Upland pr41441 Welland De 7nl.`nor �. f/ n �J 1 Const. Mgmt. 429 120 150 120 50 50 919 Construction 2,418 1,100 1,500 1,000 450 450 6,918 TOTAL EXPENSES 3,284 1,265 1,695 1,170 550 550 0 0 0 8,514 FUND SOURCES Awarded Grant 0 PW Trust Fund 750 750 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 2,534 1,265 1,695 1,170 550 550 0 0 0 7,764 TOTAL SOURCES 3,284 1,265 1,695 1,170 550 550 0 0 0 8,514 2021 - 2026 Capital Improvement Program 70 109 Project Location g,east 11 4,4 ,41,. I tl aea St ^�wp ^^• J1 13 11111 - • i't i1Yae ®Ad nor - 1 $ .. I N 111. I 4-V Upland pr41441 Welland De 7nl.`nor �. f/ n �J �p �t. ifer lel, I , r_ 2021 - 2026 Capital Improvement Program 70 109 PROJECT: DESCRIPTION: JUSTIFICATION: STATUS: MAI NT. IMPACT: COMMENT: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 Sewer Lift Station No. 2 Upgrades Project No. 90440205 Install new pumps, motors, control system, backup generator and 2,700 LF of force main from Minkler Blvd to Strander Blvd. Sewer Lift Station No. 2 upgrade will account for the future full development of Tukwila South. Generator replacement, concrete slab, pump upsizing, and replacement of pump's motor control system are scheduled for 2020/2021 Reduce liability if the existing slab breaks the power connection at the sewer lift station. See Tukwila South development agreement for future funding and ULID requirements. FINANCIAL (in $000's) Through Estimated 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES Project Location f. L '— ‘1568t 1 Si ; _nli5.8 —�v 81tl0�6Tt p, L TW[w�l■ Design 102 30 „...„44.1,._,,,o-- r•. ■ SVsntl61 a InR Pullakkr. UT Q 88 a 100 232 Land (R/W) S s,et IlL ill 0 Const. Mgmt. 50 20 200 270 Construction 35 800 150 2,000 2,985 TOTAL EXPENSES 137 880 170 0 0 0 0 0 2,300 3,487 FUND SOURCES Awarded Grant 0 Proposed Bond/ULID 2,300 2,300 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 137 880 170 0 0 0 0 0 0 1,187 TOTAL SOURCES 137 880 170 0 0 0 0 0 2,300 3,487 110 2021 - 2026 Capital Improvement Program 72 Project Location f. L '— ‘1568t 1 Si ; _nli5.8 —�v 81tl0�6Tt p, L TW[w�l■ \ litt.NT” „...„44.1,._,,,o-- r•. ■ SVsntl61 a InR Pullakkr. UT Q 88 a S s,et IlL ill 110 2021 - 2026 Capital Improvement Program 72 CITY OF TUKWILA C O U Apparent Low Bidder DEPARTMENT OF PUBLIC WORKS N C E d O Q. E C E d L O O N LL •71- z Z rn N0 4t < aCi O J •O oma Zit 0 Y J m H Award Construction, Inc Total Cost 0 O o O CO O r EA $ 41,250.00 0 O O CO N VV r EA $ 12,500.00 I 0 O o co t` N- EA o o o O O C EA $ 5,625.00 I O 0 O CO CO N EA o 0 o 0 O O O EA O O O O O 6 O EA $ 600.00 I $ 4,800.00 o 0 O O 19 O r 64 $ 20,000.00 $ 25,000.00 $ 28,000.00 $ 20,500.00 I $ 70,000.00 $ O 0 O O O O O EA 36,500.00 O 0 o O N C` EA $ 7,500.00 $ 24,000.00 o 0 o O O CO O EA $ 185,000.00 $ 900.00 $ 0 0 O O O In EA 0 o o O O Ln O EA 78,500.00 0 O 0 0 V EA 0 O . 0 0 O N co EA $ 4,000.00 $ 26,875.001 0 O 0 O O V r EA $ 30,000.00 I $ 92,000.00 0 o 0 O O CO N EA $ 153,286.69 01 CD CO i� C) C) F- Cfl Unit Cost $ 240.00 $ 75.00 O O CO m [A $ 12,500.00 O O V EA O O O O r EA $ 45.00 $ 44.00 $ 116,500.00 0000000 0000000 0 0 O O N EA 0 0 O O N EA 0 0 O co- N EA 0 0 Ln O_ N EA 0 0 O O ` EA 0 0 O O_ O EA 0 0 In O M EA $ 7,200.00 $ 7,500.00 O O O O O V_ N EA O O O O O N_ CO EA O O O O O _ 00 EA $ 450.00 O O O O O _ EA O O O O O 0_ O EA O O O O lf) O_ C-- EA $ 400.00 O O O O O csi co EA O O O O O V_ EA ° $ 10.75 $ 14,000.00 O O O O O O_ M EA $ 460.00 o O O O O CO_ N EA LC) Ni V N 6) V EA TOTAL BID ;truction, Inc. Total Cost $ 17,500.00 $ 33,000.00 O O O CC) N r EA $ 3,000.00 $ 41,340.00 $ 4,500.00 $ 4,500.00 $ 1,755.00 O O O O O O CD EA 0 0 o O O O CO N- EA $ 300.00 I $ 2,400.00 O O O O O to V EA $ 15,000.00 $ 25,000.00 $ 40,000.00 $ 20,000.00 O O O O O O CO EA O O O O O O � EA $ 40,000.00 $ 7,500.00 O O O O O lC) EA $ 20,000.00 O O O O O CO CO EA O O O O O O C9 EA O O O O O M EA $ 1,500.00 $ 95,000.00 O O O O O O .1- EA $ 400.00 00000 00000 O O O O O Co O O O O CO CO 0 0 O N- N O O CO r N r EA EA EA EA EA $ 75,000.00 $ 12,000.00 ID S co CO cr N CO c - E9- Unit Cost $ 250.00 0 0 o CO EA EA- $ 75.00 $ 3,000.00 0 0 6 N 69 0 0 o 6) EA 0 0 6 M U') $ 27.00 145,000.00 0 0 0 O O C r EA 1 $ 25,000.00 $ 40,000.00 $ 20,000.00 $ 80,000.00 170,000.00 $ 40,000.00 7,500.00 0 o 0 O O u) EA $ 20,000.00 $ 62,000.00 $ 138,000.00 $ 1,500.00 $ 1,500.00 $ 95,000.00 $ 40,000.00 o O o O V EA $ 30,000.00 $ 7,500.00 $ 5.00 $ 20,000.00 $ 10,000.00 $ 375.00 0 0 0 O O N 1- 69- AO TOTAL BID nd Sons, Inc Total Cost $ 19,460.00 $ 35,750.00 0 O . O O CO m EA $ 5,900.00 O O O Cn r 6 co EA O O O O Cf) r 69 $ 5,375.00 $ 2,665.00 $ 43,000.00 I $ 43,000.00 $ 1,900.00 I $ 15,200.00 O O O O O O 64 $ 1,050.00 $ 25,000.00 $ 37,000.00 O O O O m O EA O O O O 0 O co EA $ 176,450.00 $ 36,000.00 O O O O r m 69 O O O O In O fA $ 50,000.00 $ 207,000.00 $ 210,000.00 $ 490.00 O O O O O r EA $ 84,000.00 $ 83,000.00 $ 315.00 $ 27,000.00 $ 16,000.00 $ 12,500.00 $ 15,500.00 $ _ 20,600.00 $ 110,000.00 $ 15,900.00 co Ni m Cf) N V EA $ 1,554,397.31 Unit Cost $ 278.00 0 O Ln 6 EA 0 O Ni CO EA $ 5,900.00 $ 25.00 230.00 0 0 00 . . M V V EA EA 0 0 O O O CO V3 0 0 O CC) O r EA $ 25,000.00 $ 37,000.00 0 0 O O m 0 EA 0 0 O O O 0 CO EA 0 0 O «) V CO n EA $ 36,000.00 0 0 O O r 6 fA 0 0 O O Cn oO EA $ 50,000.00 0 0 O O O m CO EA $ 210,000.00 0 0 LO V N EA 0 0 O O O r EA $ 84,000.00 0 0 O O O M 00 EA 0 0 LO r M EA $ 27,000.00 $ 16,000.00 $ 5.00 $ 15,500.00 $ _ 20,600.00 $ 550.00 $ 15,900.00 TOTAL BID Engineer's Estimate Total Cost 0 Oo . O O CO _ ..- 69 69 $ 27,500.00 O O O «) _ 69 $ 15,000.00 $ 31,800.00 $ 4,500.00 O O O O O O Cn CO N O) _ _ O r EA EA $ 12,000.00 $ 12,000.00 $ 250.00 $ 2,000.00 O O O o O _ Cn co 69 O O O 0 CO _ I� 69 $ 25,000.00 O O O 0 O _ o CO 69 $ 25,000.00 O o O o O _ O O EA $ 336,000.00 O O O O O _ o N EA $ 5,000.00 $ 4,000.00 $ 15,000.00 $ 187,500.00 $ 75,000.00 O o O o O _ r EA $ 500.00 $ 50,000.00 $ 30,000.00 $ 1,000.00 $ 10,000.00 $ 2,500.00 $ 12,500.00 $ 7,500.00 $ _ 50,000.00 $ 75,000.00 $ 12,500.00 $ 132,663.50 C) LO CD CD ,t- CD- .t - 69- iO Unit Cost O O O 6) EA $ 50.00 $ 30.00 $ 250.00 0 O O CO EA EA $ 50.00 $ 15,000.00 O O O N EA $ 85,000.00 $ 7,500.00 $ 25,000.00 $ 50,000.00 $ 25,000.00 0 O O O 0 O o , - EA $ 336,000.00 $ 20,000.00 $ 5,000.00 $ 4,000.00 $ 15,000.00 $ 62,500.00 $ 75,000.00 $ 500.00 $ 500.00 $ 50,000.00 $ 30,000.00 $ 1,000.00 $ 10,000.00 $ 2,500.00 $ 5.00 $ 7,500.00 $ _ 50,000.00 $ 375.00 $ 12,500.00 1Sale Tax 10.1% II 1 I - TOTAL ESTIMATE April 15, 2021 •C co -0_ 0 Q.' Z F Z F Z F CD J >- (/) a Q ,a Cl) >- (n W W J J °Traffic Control Devices 9 Project Temporary Traffic Control I 1 LS °Roadside Development Q W O ma) m COO a r 11Sanitary Sewer 0 J 0 J Q LL Cn J Cn J Cn J (n J (n J (n J CO J C/) J Q W (n J Q W Q W 0 Cn CD Cn CO W Cn Cn LC_ O) J J J J J (n J J J J T 550 6 r 1590 Con (N r r r r r r r r r r r M r N r 1 1 1 1 1 2,500 1 1 200 1 E E C) Cement Concrete Sidewalk Curb and Gutter Curb with No Gutter Mobilization I Temporary Water Pollution/Erorsion Control Unexpected Site Changes A Generator Building Generator Concrete Pad Generator Electrical Modification to Ex. 96 -inch Dia. Manhole 24 -Foot Replacement Ladder J 15 -Foot Replacement Ladder Demolition of Existing Pumps/Piping J 40HP Submersible Pump New Piping and Valves within Lift Station J Reinstallation of Davit Arm Base Socket Base Foundation Permanent Sewer Bypass/Mag Meter Vault Temporary Baypass Pumping Geotextile Demolition Cleaning of Pump Station Wet Well Painting 18 -Inch Magnetic Flow Meter Shoring & Trench Safety 18" D.I. Forcemain Connection to Existing Manhole HMA 1/2" PG 58H-22 Crushed Surfacing Top Course 2" to 4" Base Rock Roadway Surveying 2" Grind and Overlay 4 Z r N coV CO CO h COO r r N r M r V r In r r N..CO r r m r 0 N N N N M N V N LC) N _ CO h CO m 0 N CO V CO N N N N M M M M M CO 111 112 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes May 10, 2021 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present:Verna Seal, Chair, De'Sean Quinn, Thomas McLeod Staff Present: David Cline, Hari Ponnekanti, Scott Bates, Cyndy Knighton, Adib Altallal, Brittany Robinson, Gail Labanara, Bryan Still, Chair Seal called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Bid Award: Sewer Lift Station No. 2 Upgrades Staff is seeking Council approval of a construction contract to McClure and Sons, Inc. in the *amount of $1,554,397.331 with a 12% contingency for the Sewer Lift Station No. 2 Upgrades project. Committee Recommendation Unanimous approval. Forward to May 17, 2021 Regular Consent Agenda B. Interlocal Agreement: 42nd Avenue South & South 164th St. ADA Ramps Staff is seeking Council approval of an interlocal agreement with the City of SeaTac for construction of two ADA compliant ramps at the intersection of 42nd Avenue South and South 164th Street. SeaTac will construct the ramps as part of its 2021 Overlay Project, and Tukwila will reimburse the cost, estimated at $14,059.00. Committee Recommendation Unanimous approval. Forward to May 17, 2021 Regular Consent Agenda C. Grant Acceptance: West Valley Highway/Longacres Way Project Staff is seeking Council approval of an agreement with Sound Transit to accept $2,064,000 in Systems Access Funding to construct a two-way cycle track and other pedestrian improvements along Longacres Way from West Valley Highway to Tukwila Station. Committee Recommendation Unanimous approval. Forward to May 17, 2021 Regular Consent Agenda D. Supplemental Agreement No. 2: West Valley Highway (1-405 - Strander Boulevard) Staff is seeking Council approval of a Supplemental Agreement with TranTech Engineering in the amount of $564,184 for additional design of the West Valley Highway (1-405 - Strander Boulevard) Project. Items needing follow-up: • Add presentation material to Regular Meeting packet. 113 114 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 05/17/21 JR ITEM INFORMATION ITEM No. 6.H. 115 STAFF SPONSOR: CYNDY KNIGHTON ORIGINAL AGENDA DATE: 05/17/21 AGENDA ITEM TITLE West Design Valley Highway (I-405 — Strander Boulevard) and Construction Mgmt Supplemental Agreement No. 2 CATEGORY ❑ Discussion Altg Date Motion Date 05/17/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date 11 Mtg SPONSOR ❑Council Mayor HR ❑DCD Finance Fire IS P&R Police PW' ❑Court SPONSOR'S TranTech Engineering has been working on the design of the West Valley Highway Project SUMMARY since Sept. 2019. There is a need for additional design and Supplemental Agreement No. 2 supports the additional design requirements for new scope/budget, as well as construction management costs. Council is being asked to approve TranTech's Supplemental Agreement No. 2 to Contract No. 19-095 for $564,185.00, for a total contract amount of $1,244,448.00. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: VERNA SEAL ❑ LTAC DATE: 05/10/21 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $564,185.00 $5,630,380.00 $0.00 Fund Source: 104 ARTERIAL STREETS Comments: page 8, 2021 CIP MTG. DATE RECORD OF COUNCIL ACTION 05/17/21 MTG. DATE ATTACHMENTS 05/17/21 Informational Memorandum dated 05/07/21 2021 CIP, page 8 Revised CIP page 8 TranTech Engineering Supplemental Agreement No 2 PPT Presentation Minutes from Transportation and Infrastructure Committee meeting of 05/10/21 115 116 City of Tukwila Allan Ekberg, Mayor Public Works Department - Harr Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Cyndy Knighton, Senior Program Manager CC: Mayor Ekberg DATE: May 7, 2021 SUBJECT: West Valley Highway (1-405 — Strander Boulevard) Project No. 99310410, Contract No. 19-095 Supplemental Agreement No. 2 ISSUE Supplemental Agreement with TranTech Engineering for the design on the West Valley Highway (1-405 — Strander Boulevard) Project. The Supplemental Agreement will increase the contract by $564,185, for a new total of $1,244,448. BACKGROUND Since September 2019, TranTech Engineering has been working on the design of the West Valley Highway project, which also includes improvement along Longacres Way from West Valley Highway to the Tukwila Station. The project has funding for the design and construction of this project from three grant sources: Transportation Improvement Board, CMAQ, and Sount Transit System Access Funds. The project is also on the Traffic Impact Fee list. DISCUSSION As the project has progressed, additional design and coordination with both WSDOT and Seattle Public Utilities (SPU) has been required to complete the design. Minor additional work was required for surveying, geotechnical analysis, and design of the HAWK signal on West Valley Highway. However, the bulk of the additional design that was required to meet the needs of SPU has resulted in substantially more work to design a bridge structure of the 60 -inch watermain. This level of effort was not anticipated in the original scope of work nor the supplemental agreement that occurred in October 2020. Additional budget is needed to cover costs not included in the original scope of work. Supplement No. 2 also includes new scope and budget for construction management and support during the bidding period. The advertisement period for this project is currently anticipated for June. The late bidding period for construction beginning this year will add to the project cost. A 20% premium has been added to the engineer's estimate to account for the summer escalation in costs. FINANCIAL IMPACT The increase in fee for the additional design effort totals is $99,900 and the construction management and bidding support tasks is $464,285. Budget is available for the additional engineering, construction management, contingency, and the summer escalation. The recently awarded Sound Transit System Access Fund grant will fund the additional costs for the construction phase of the project. Phase Fee/Estimate Fund Source Amount Design/ROW $809,754 TIB Grant $2,434,380 Construction 4,354,494 CMAQ Grant 185,000 Construction Management 464,285 System Access Fund Grant 2,060,000 Traffic Impact Fees 607,000 General Fund 344,000 Total $5,628,533 Total $5,630,380 RECOMMENDATION Council is being asked to approve the Supplemental Agreement No. 2 to Contract No. 19-095 with TranTech Engineering in the amount of $564,185 and consider this item on the Consent Agenda at the May 17, 2021, Regular Meeting. Attachments: 2021-2026 CIP Page 8 Revised CIP Page Supplemental Agreement No. 2 West Valley Highway PPT https://tukwilawa.sharepoint.com/sites/publicworks/engineering/pw drop box/01 tic agenda/2021 agenda items/tic 05-10-21/d. west valley hwy consultant am/information memo -1 1 7 supplement no 2 - 5-10-21.docx 118 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: West Valley Hwy (1-405 - Strander Blvd) Project No. 99310410 Design and construct completion of seven lane sections of West Valley Hwy with curbs, gutters, storm DESCRIPTION: drainage, lighting and traffic control, and a pedestrian activated signal near the Southcenter Pedestrian Bridge. Shared use path on west side of West Valley Hiahwav from the pedestrian bridge to Longacres Way S. JUSTIFICATION: Safety and capacity items need completion. Portions have been completed by development. Combined with W Valley Hwy/S 156th Intersection in 2017. Continuing to work with development. Grant STATUS: funding obtained for design and construction of West Valley Highway section. No funding for construction Longacres Way identified yet. MAINT. IMPACT: Reduced maintenance. Project is on Traffic Impact Fee List. Grants from Federal CMAQ awarded for $628k that includes $112k for COMMENT: design of sidewalk/bike path on Longacres Way (S 158th St) and State Transportation Improvement Board grant of $2.4m for 2018/2020. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES Project Location • = -' '- --- s',5o a� - :a..'--.'�-,— �j r a yy Design 130 418 .'.\',..1III --i..CT._ .:, gra 548 Land (R/W) 9 91 1 r/ 146 * 4 . ` T . 11 H . 4: u mar PM./ TIAN!Cr El , 1 100 Const. Mgmt. liii5 430 lig 430 Construction 2,765 2,765 TOTAL EXPENSES 139 509 3,195 0 0 0 0 0 0 3,843 FUND SOURCES Awarded TIB Grant 14 160 2,260 2,434 Awarded CMAQ Gra r 89 96 185 Mitigation 0 Traffic Impact Fees 577 303 880 City Oper. Revenue (541) 253 632 0 0 0 0 0 0 344 TOTAL SOURCES 139 509 3,195 0 0 0 0 0 0 3,843 2021 - 2026 Capital Improvement Program 8 119 Project Location • = -' '- --- s',5o a� - :a..'--.'�-,— �j r a yy .'.\',..1III --i..CT._ .:, gra 1 r/ 146 * 4 . ` T . 11 H . 4: u mar PM./ TIAN!Cr El , 1 liii5 lig 2021 - 2026 Capital Improvement Program 8 119 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: West Valley Hwy (1-405 - Strander Blvd) Project No. 99310410 Design and construct completion of seven lane sections of West Valley Hwy with curbs, gutters, storm DESCRIPTION: drainage, lighting and traffic control, and a pedestrian activated signal near the Tukwila Urban Center Pedestrian Bridge. Shared use path on west side of West Valley Highway from the pedestrian bridge to Longacres Wy S. JUSTIFICATION: Safety and capacity items need completion. Portions have been completed by development. STATUS: Combined with W Valley Hwy/S 156th Intersection in 2017. Continuing to work with development. Grant funding obtained for design and construction of West Valley Highway section. MAINT. IMPACT: Reduced maintenance. Project is on Traffic Impact Fee List. Grants from Federal CMAQ awarded for $628k that includes $112k for COMMENT: design of sidewalk/bike path on Longacres Way (S 158th St), State Transportation Improvement Board grant of $2.4m for 2018/2020, and Sound Trasit SAF grant for $2.06m for construction along Longacres Way. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES Project Location - / . Design 130 455 216 I w�1■= 801 Land (R/W) 9 ukwlle Pkwy 1_ ,Inkier 9 Const. Mgmt. 465 N 1- Upland Or Midland or 465 Construction 4,355 NV rniana or � y 4,355 TOTAL EXPENSES 139 455 5,036 0 0 0 0 0 0 5,630 FUND SOURCES Awarded TIB Grant 40 240 2,154 2,434 Awarded CMAQ Grar 89 96 185 Awarded SAF Grant 2,060 2,060 Mitigation 0 Traffic Impact Fees 577 (59) 89 607 City Oper. Revenue (567) 178 733 0 0 0 0 0 0 344 TOTAL SOURCES 139 455 5,036 0 0 0 0 0 0 5,630 1 20 2021 - 2026 Capital Improvement Program 8 Project Location - / . �,, I w�1■= S o St I� 11 ukwlle Pkwy 1_ ,Inkier 12 Ili Blvd } N 1- Upland Or Midland or - ,2 NV rniana or � y 0,0r—Nrr 0-9 S 1 616087 1 a.'e$ Y — 1 20 2021 - 2026 Capital Improvement Program 8 jl)Washington State Department of Transportation Supplemental Agreement Number 02 Organization and Address TranTech Engineering, LLC 365 118th Ave SE Suite 1000 Bellevue, WA 98005 Phone: 425 453-5545 Original Agreement Number 19-095 Project Number 99310410 Execution Date June 11, 2019 Completion Date December 31, 2021 supp0l Project Title Tukwila West Valley Highway (I-405 to Strander Boulevard) New Maximum Amount Payable $1,244,448 Description of Work The project consists of preparing preliminary engineering design, environmental studies and permitting, and preparing final design & contract documents for improvements to West Valley Highway (SR 181) as well as preparing preliminary engineering design and environmental studies and permitting for improvements to Longacres Way. The proposed improvements include widening the highway to 7 lanes, bridging over the 60 -in The Local Agency of City of Tukwila desires to supplement the agreement entered in to with TranTech Engineering, LLC and executed on June 11, 2019 and identified as Agreement No 19-095 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: cont. Seattle Public Utilities water main, a new pedestrian signal, a shared use sidewalk and other related engineering tasks, ROW acquisition is not anticipated. (continued original description of work). Optional tasks added include Bidding Support During Advertisement and Construction Management. I I Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read- December 31, 2022 III Section V, PAYMENT, shall be amended as follows: An additional $564,185 will be added to the supplemented contract amount of $680,263 for a total of $1,244,448 per attachments in Exhibit B as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By: Diane Sheesley By DOT Form 140-063 Revised 09/2005 Consultant Signature Approving Authority Signature Date 121 Exhibit "A" Summary of Payments DOT Form 140-063 Revised 09/2005 Basic Agreement + Supplement #1 Supplement #2 Total Direct Salary Cost $224,218 $188,537 $412,755 Overhead (Including Payroll Additives) $365,795 $282,186 $647,981 Direct Non -Salary Costs $22,985 $36,902 $59,887 Fixed Fee $67,265 $56,560 $123,825 Total $680,263 $564,185 $1,244,448 DOT Form 140-063 Revised 09/2005 Exhibit "A" Summary of Payments 123 Basic Agreement Supplement 01 Supplement 02 Total Direct Salary Cost $ 178,847.00 $ 45,371.00 $ 188,537.00 $ 412,755.00 Overhead (Including Payroll Additives) $ 288,651.00 $ 77,144.00 $ 282,186.00 $ 647,981.00 Direct Non -Salary Costs $ 53,654.00 1 $ 13,611.00 1 $ 56,560.00 $ 123,825.00 Fixed Fee $ 10,786.00 $ 12,199.00 $ 36,902.00 $ 59,887.00 Total $ 531,938.00 $ 148,325.00 $ 564,185.00 $ 1,244,448.00 123 124 EXHIBIT A Supplement 02 West Valley Highway (Strander Blvd to 1-405) Improvements Project Introduction The City of Tukwila (AGENCY) has retained TranTech Engineering, LLC (CONSULTANT) to provide a complete Contract Documents package for the West Valley Highway (Strander Blvd to 1-405) Improvements (PROJECT) in Tukwila, Washington. Additional work is necessary to be added based on collaboration and coordination with WSDOT, SPU, and other third -party stakeholders. This supplement also adds work for optional tasks 12 Bidding Support During Advertisement and 13 Construction Management During Construction. The following describes supplement 02 to this work. Scope of Work 1. Project Management No Changes 2. Basis of Design No Changes 3. Survey and Topographic Mapping - 1 Alliance Geomatics (1AG) 3.1 Right -of -Way, Property Lines & Easement Resolution lAG will review and analyze additional information for right-of-way resolution and easements along Longacres Way. lAG will also make modifications to the plans to address additional requests for the plans at the 90% comment stage from WSDOT. 4. Geotechnical Engineering -Landau Associates (LAI) LAI will provide additional geotechnical engineering services requested by Seattle Public Utilities (SPU) and the AGENCY approved to support design of the bridge over the SPU watermain crossing West Valley Highway. Work elements include: ■ A neutral plane analysis was completed as requested by SPU. ■ Additional analysis was completed for a secant pile wall and a drilled shaft wall. ■ Correspondence with SPU regarding options including meetings, phone calls, discussions and additions to the report. West Valley Highway (Strander Blvd to 1-405) 1 125 LAI will revise its November 2019 technical memorandum to include: ■ Neutral plane analysis. ■ Secant pile wall and drilled shaft wall option information. Assumptions ■ LAI will be provided with a project base map in AutoCAD° format. ■ The bridge will not be designed to resist the effects of soil liquefaction. ■ If needed, pavement design will be completed at a later date under separate scope and budget. ■ If needed, pilot infiltration tests will be completed at a later date under separate scope and budget. 5. Environmental and Permitting Services -Landau Associates (LAI) No Changes 6. Public Outreach Support No Changes 7. Traffic Analysis - Transpo 7.1 Pedestrian Crossing Evaluation Transpo will provide additional pedestrian crossing evaluation, pedestrian push button design, and signal upgrades necessary to add the crosswalk on the north leg of the West Valley Highway/Longacres Way intersection required by WSDOT for SR 181. This crossing is not an existing crossing and is a WSDOT requirement added during review comments. 8. Third -Party Stakeholder Coordination No Changes 9. Stormwater Compliance and Conveyance Design No Changes 10. Plans, Specifications, & Engineer's Opinion of Construction Cost (EEOC) The CONSULTANT will prepare the following additional items to be included in the final Bid Ready Contract Documents (Plans, Specifications, & Estimates) for AGENCY review, comment, approval, and advertisement. The AGENCY will compile a written response log to facilitate the CONSULTANT's tracking of all comments and for efficient inclusion in the contract documents. The CONSULTANT will maintain design documentation including design calculations. CONSULTANT will develop the following Plans all at 1"=20' plotted at full-size except for intersection and driveway details at 1"=10' plotted at full-size: West Valley Highway (Strander Blvd to 1-405) 2 126 Submittal Phase Estimated Bid Sheet Title Sheets 30% 60% 90% 100% Ready Party Maintenance of Traffic (LAW and WVH/LAW intersection for additional crossing required by WSDOT) 2 X TT Illumination (West Valley Highway) 1 X TT Structural Sheets (additional sheets for bridge) 14 X TT Estimated # of additional Sheets 17 Work Elements 10.3 —10.5 of the original contract will apply for the above new sheets. Assumptions: ■ A second 100% submittal for only the additional sheets may be completed to allow the Agency to provide comments and the Consultant to respond to comments. Deliverables: ■ One full-size (22x34) copy of Plans submitted electronically (Adobe PDF) for each submittal. ■ One copy of the Engineer's Opinion of Construction Cost (MS Excel) for bid items. ■ One copy of the Specifications (MS Word). Design Criteria The design criteria will remain the same as established under the original Scope of Services. Changes in any design standards or requirements after work has begun may result in extra services. Project Deliverables Documents, exhibits or other presentations for the work covered by this Agreement ("Documents") will be furnished by the Consultant to the AGENCY upon completion of the various phases of the work. Whether the Documents are submitted in electronic media or in tangible format, any use of the Documents on another project or on extensions of this project beyond the use for which they were intended, or any modification of the Documents, or conversion of the Documents to an alternate system or format will be without liability legal exposure to the Consultant: AGENCY shall assume all risks associated with such use, modifications, or conversions. Consultant may remove from the electronic Documents delivered to AGENCY all references to Consultant' involvement and will retain a tangible copy of the Documents delivered to AGENCY which shall govern the interpretation of the Documents and the information recorded. Electronic files are considered working files only- Consultant is not required to maintain electronic files beyond 90 days after final project billing and makes no warranty as to the viability of electronic files beyond 90 days from date of transmittal. West Valley Highway (Strander Blvd to 1-405) 3 127 11. Right -of -Way Coordination No Changes 12. Bidding Support During Advertisement The CONSULTANT will provide limited services prior to the contract advertisement and during the bidding period. The CONSULTANT shall perform limited review of contract documents, review bidder's request for information (RFI), and the CONSULTANT shall prepare bid document addendum as needed. The CONSULTANT will prepare the bid tabulations and bidder responsibility checklist. Assumptions: ■ The AGENCY will manage all activities related to the construction contract advertisement, award, and execution. Deliverables: ■ List of findings from the limited contract documents review. ■ Review up to five (5) RFI's from contract bidders. ■ Develop up to two (2) bid document addenda. ■ Prepare bid tabulations ■ Fill out bidder responsibility checklist 13. Construction Management CONSTRUCTION WORKING DAYS The construction working days assumed is 150. The individual tasks to be completed by the CONSULTANT are as follows: 13.1 Project Management This task includes administration of the contract between the CONSULTANT and the AGENCY, preparation of progress reports for the PROJECT. It also includes all administrative services needed to coordinate with the sub-CONSULTANT(s) and to monitor the PROJECT for scope, schedule, budget, and quality. The following are the categorized activities associated with this task: 1. Progress Reports and Invoicing - progress reports will contain a narrative that identifies and describes significant activities performed in the previous period and significant upcoming activities along with the monthly invoice. West Valley Highway (Strander Blvd to 1-405) 4 128 2. Construction Team Management, management of scope, schedule, budget, and quality. 3. Management of Sub -consultants. Assumptions: ■ The AGENCY will provide a project manager to respond to the CONSUTANT questions and approval for any potential contract changes, material over -runs, and differing site conditions. Deliverables: ■ Progress Reports ■ Monthly Invoicing 13.2 Pre -construction Services The CONSULTANT will assist with pre -construction meeting management. The following are the categorized activities associated with this task: 1. Provide agenda 2. Schedule meeting 3. Facilitate pre -construction meeting 4. Provide meeting notes after meeting Assumptions: ■ The AGENCY will provide the CONSULTANT 3 hard copies of the contract documents. ■ The AGENCY will provide a location for the pre -construction meeting. Deliverables: ■ Pre -construction agenda, draft and final meeting meetings. 13.3 Construction Engineering Support The CONSULTANT will provide engineering support for the contractor's request for information (RFI) that require an engineering response during construction. This will be on an "on-call" basis at the Agency's request during the construction phase of the project. Engineering support for materials submittals will occur as needed. West Valley Highway (Strander Blvd to 1-405) 5 129 Assumptions: ■ Engineers will provide engineering details, calculations, or responses for up to 10 RFIs. ■ Does not include any inspection of materials that are prefabricated or shop fabricated. These inspections will be performed by WSDOT under agreement with the AGENCY. Deliverables: ■ Up to ten (10) RFI responses. ■ Materials submittal approval assistance. 13.4 Resident Engineering The CONSULTANT will provide a full-time resident engineer (RE) to the AGENCY for the duration of the contract. The RE will act as the owner's representative leading the CM team for coordination with Agency's staff, designers of record, and stakeholders. The RE's duties will be as follows: 1. Review and coordination with designers of record for responses to the Contractor's RFIs. 2. Reports directly and promptly to the AGENCY's CM Manger for matters relating to contract changes, permit violations, and PROJECT completion delays. 3. Preparation and management of the weekly meetings. 4. Preparation of agendas and leading preconstruction meetings for drilled shafts, bridge deck construction, and difficult concrete placements. 5. Management of risk log and the construction cost to complete. 6. Contractor submittals review (not approval). 7. Review and acceptance of the Contractor's lump sum breakdowns. 8. Daily review of IDRs and FNRs. 9. Review of monthly progress estimates. 10. Frequent site visits particularly during construction of critical elements. 11. Construction CPM schedule baseline reviews and monthly updates for determination of potential schedule slippage and delays. 12. Determination of entitlement for contractor's equitable adjustment requests. 13. Negotiations for equitable adjustment for contract changes. 14. Change orders, back up documentation language, independent cost estimates (ICE). 15. Materials test results review. 16. Final site inspection and punch list preparation. 17. Determination and issuance if PROJECT substantial and physical completions. 18. Closeout activities. 19. Attends Project Management Reviews (PMR). 20. Preparation of lessons learned and presentation to the Agency staff. West Valley Highway (Strander Blvd to 1-405) 6 130 Assumptions: ■ The AGENCY will provide a project manager to respond to the CONSUTANT questions and approval of any potential contract changes, material over -runs, and differing site conditions. ■ The AGENCY will assume management of stakeholders and public relations. ■ The AGENCY will execute and manage the EOR construction engineering support services contract. ■ Shop and falsework drawings will be reviewed by the appropriate Engineers of Record. Deliverables: ■ RFI responses. ■ Weekly meeting agenda. ■ Preparation of preconstruction conference agendas for drilled shafts, difficult concrete placement, and bridge deck. ■ Monthly preparation of risk log tracking and construction cost to complete. ■ Lump sum breakdown review and acceptance. ■ Construction CPM schedule responses to contractor. ■ Entitlement determination, negotiations, correspondence to contractor, change order preparation and back up documentation. ■ Resolution of end of construction issues including compensation for approved outstanding contract changes, liquidated damages, and claims. ■ Preparation of substantial and physical completion letters. ■ Preparation of end of PROJECT final inspection and punch -list. ■ Preparation and presentation of PROJECT's lessons learned. 13.5 Site Inspection The CONSULTANT will provide one inspector to perform site observation during 130 working days of the construction including: 1. Daily presence at the site while the Contractor is working. 2. Coordination with the documentation engineer for use of approved materials. 3. Attendance at the weekly meetings. 4. Force account (FA) monitoring and approval of contractor's FA submittals based on WSDOT/AGC Blue Book Rental Agreement. 5. Preparation of inspector's daily reports (IDRs), and field note records (FNRs). 6. Coordination with the Contractor for reconciliation of FNRs for monthly progress estimates. 7. Ensuring that only approved materials are installed. 8. Monitoring for the materials on hand (MOH). 9. Coordination with the materials testing designated by the AGENCY for any required materials sampling and testing. 10. Daily photo log of critical site activities. West Valley Highway (Strander Blvd to 1-405) 7 131 11. Monitor the site for contractor compliance with traffic control plans, environmental, and contract requirements. 12. Final site inspection and assistance with close out. Assumptions: ■ The AGENCY will provide a workspace at the site or the City for preparation of paperwork. ■ The AGENCY will provide for materials sampling and testing completed through WSDOT. ■ Inspectors will be compensated for weather days if encountered. ■ AGENCY will provide inspector or supplement when multiple crews are working requiring multiple inspectors or beyond 130 working days. ■ AGENCY will provide IDRs, FNRs, and all other documentation for work inspected by the AGENCY. Deliverables: ■ IDRs and FNRs for provided inspection. ■ Monitoring and accounting for MOH. ■ Daily site photos and management. ■ Daily reports of the FA worked. 13.6 Office Engineering and Documentation Control This Task includes activities associated with preparation of construction documentation consistent with the FHWA and LAG Manual requirements including: 1. Project files set up and maintenance. 2. Submittal log tracking/management. 3. Attending the Pre -con and preparation of meeting notes. 4. Weekly agenda preparation and meeting notes. S. Preparation of monthly progress estimates. 6. Request for approval of materials (RAMs) reviews and approvals. 7. Maintenance of record of materials (ROM). 8. Contractor traffic control records management. 9. Materials testing and RAM approval coordination with inspector. 10. WSDOT special inspection and testing coordination. 11. Close out. 12. PMR and/or document review project documents preparation, coordination with WSDOT Local Program, and attendance. West Valley Highway (Strander Blvd to 1-405) 8 132 Assumptions: ■ AGENCY or WSDOT will provide the project ROM. ■ The AGENCY will manage monthly progress estimate payment to the contractor based on inspector's FNR's and progress report. ■ The AGENCY will execute, and process change orders. ■ Supplement will be required for additional hours over those shown in Exhibit B. Deliverables: ■ Pre -con agenda, meeting draft and final notes. ■ Complete contract paper -work tracking and documentation filing. ■ Weekly meeting agenda preparation and meeting notes. ■ Change order preparation. ■ Monthly FNRs tabulation for the progress estimates. ■ Punch -list preparation. ■ PMR PROJECT documentation hard copies. 13.7 Post Construction Services This task includes activities associated with project closeout. This task includes: 1. Evaluation and analysis of any outstanding change orders and claims. 2. A project walk-through with WSDOT after substantial completion. 3. Preparation of end of PROJECT punch list and PROJECT closeout documentation for auditing purposes and archiving. 4. Final contract voucher. 5. Drafting of record drawings and coordination with subconsultants for drafting of their particular disciplines. Assumptions: ■ The CONSULTANTs Resident Engineer and Office Engineer will provide guidance for preparation of documents. ■ AGENCY will send notice of completion to DOR, L&I, and ESD. ■ AGENCY will send final contract voucher for Contractor signature. Deliverables: ■ On site project walk through with WSDOT. West Valley Highway (Strander Blvd to I-405) 9 133 ■ Preparation of end of project punch list. ■ Addressing and including WSDOT comments in the final documentation. ■ Final Contract Voucher. ■ Drafting of record drawings redlined by Contractor as a bid item. ■ Preparation of archival hard copies of relevant PROJECT documentation delivered in boxes. 13.8 Subconsultant and Professional Services This task includes activities performed by subconsultants and professional services covering traffic signal bid items, landscape and urban design elements, geotechnical engineering services, and materials testing. 1. One (1) change order each (two (2) total) relating to traffic signal items and landscape architecture and urban design. 2. Up to three (3) RFI's for traffic signals systems and geotechnical services. 3. Up to one (1) RFI for landscaping or urban design. 4. Materials submittal review associated with subconsultant discipline. 5. Drafting of record drawings up to the number of hours included in exhibit B. 6. Professional Services for Material Testing: a. Concrete (air, slump, temperature, and compressive strength). b. Soils sampling, gradation, and density. c. HMA density. Assumptions: ■ Irrigation is not covered and if assistance is needed a supplement will be added. ■ Additional RFI's will require a supplement. ■ Additional change orders will require a supplement. ■ Additional time required for record drawings will require a supplement. ■ The AGENCY will arrange for WSDOT to provide testing, inspection and approval for a project element list provided by the CONSULTANT to include prefabricated and shop fabricated items. Deliverables: ■ Responses to RFI's up to maximum listed above ■ Materials submittals responded to ■ Drafting of record drawings redlined by Contractor GENERAL ASSUMPTIONS ■ Work performed under this scope is limited to the hours and fee listed in the Scope and Budget, Prime and Subconsultant Cost Computations. Any work requested that exceeds what is shown West Valley Highway (Strander Blvd to 1-405) 10 134 in the Scope and Budget will be considered EXTRA WORK and be added as a Supplement to this Agreement. ■ Shop drawings, construction and falsework drawings will be reviewed and approved by the EOR. West Valley Highway (Strander Blvd to 1-405) 11 135 136 I U LU I z J J cn L Q: Q! C Cil G w Exhibit B - Fee Schedule V M> W a) V C C- L N Ln a) w E Co LU N a) a) C C W C O • °LS 'g�a. Q C[ vi < C CU EC o O C Y O)en 03 H 0 Modular Wetlands (Sub Element) Construction C 0 Co: O (.) UI- .0 L C • O • C O C O E .o 0 U co _) C w+ : L t > C 0 Q Q • C 2 d O N C • E C °' .L -0 a) L L O Q c0 • C a) a) 0_ C a) C 'C C) t czE C a) .. o hm a) o a)a) .L.o c C o Q ca O W O p a) � 7 U O C i 0 C C i fn a) 0 2 •) W 0 'En 17; C O= O c aW o U w c "0 0 11C 00 o o U 73 UCCOa) 0_w omao U)O T { T N M e! Ln <O h N • M M M M M M M C T Co 0 CA 0) M O O u.7 ✓ N EA EA Eft 0 I� O 000 0p O O O CO O nj N O CO E9T N 0) N CV Efi Ef} 0) N N co O N (fl Ef} CO O 1r- E/9▪ - cd rE9 O co co C] N Ef} O O O O N Lo N O Total Labor Hours Total Labor Cost Subconsultants Cost NO ▪ CO 0 N O CO CO DO CO co O M CO r O E69 r CN 9-uLO- H 00 N CD 0 N O M z co N U .69 E Efl U O O C_) 0 CD CD OD 0 Ln O CO C W ct O) H? EA 69 C) O CO O co E9 E9 Total Subconsultant Cost • a) 0 a) a x a) a) LL a. O 0 Co Co O 0 U O 0 N O OCpCO 0O LO Lo E M ER O 2 C r C O 0 co O EN a C) O C) 2 O O O 0 C 0 U D O 3_ Materials Testing Subtotal Direct Costs O H 137 O 7r Lo 00 44 000c,(50 Lo Lo 40 40 N CO 300 1220 800 CO O O O 20 d 21.5 CO T CO T 800 O CO CO d - O N C00 89 CO 7- 102 0 O N 40 40 N co O CV co 10 40 d' M 40 co co 30 184 co 42 co O N T d. 300 O c- 0 O N CO d 00 N c- N N N a) w E Co LU N a) a) C C W C O • °LS 'g�a. Q C[ vi < C CU EC o O C Y O)en 03 H 0 Modular Wetlands (Sub Element) Construction C 0 Co: O (.) UI- .0 L C • O • C O C O E .o 0 U co _) C w+ : L t > C 0 Q Q • C 2 d O N C • E C °' .L -0 a) L L O Q c0 • C a) a) 0_ C a) C 'C C) t czE C a) .. o hm a) o a)a) .L.o c C o Q ca O W O p a) � 7 U O C i 0 C C i fn a) 0 2 •) W 0 'En 17; C O= O c aW o U w c "0 0 11C 00 o o U 73 UCCOa) 0_w omao U)O T { T N M e! Ln <O h N • M M M M M M M C T Co 0 CA 0) M O O u.7 ✓ N EA EA Eft 0 I� O 000 0p O O O CO O nj N O CO E9T N 0) N CV Efi Ef} 0) N N co O N (fl Ef} CO O 1r- E/9▪ - cd rE9 O co co C] N Ef} O O O O N Lo N O Total Labor Hours Total Labor Cost Subconsultants Cost NO ▪ CO 0 N O CO CO DO CO co O M CO r O E69 r CN 9-uLO- H 00 N CD 0 N O M z co N U .69 E Efl U O O C_) 0 CD CD OD 0 Ln O CO C W ct O) H? EA 69 C) O CO O co E9 E9 Total Subconsultant Cost • a) 0 a) a x a) a) LL a. O 0 Co Co O 0 U O 0 N O OCpCO 0O LO Lo E M ER O 2 C r C O 0 co O EN a C) O C) 2 O O O 0 C 0 U D O 3_ Materials Testing Subtotal Direct Costs O H 137 Exhibit B - Fee Schedule 138 J C ^QJ W C C w a) a) a) N m Merrilee/Jodi a) C 0 0 N is a) CD a) a) N 0 N C a) 0 E a) 0 C a) Tts O Li J• C • cl ej 0 1— 0_7- Trv 6) CO N O O N O CO CD N O O CO a) r R E 9- N W N a) a) C C W C a Lu U) °� t+ Cn (a o- V >, Oct Q Et CO .0 Q C IC) CC O• d C O r CCN C Modular Wetlands (Sub Element) 6r O c5 iris a; E:} E9 O E9 N- O CO N ED Et 0 CO .71 - CO -0 r CO ER a) CDC- .— O L ER CO M EA - O N N CO ER CD cfl Total Labor Hours CD ti O E/} Total Labor Cost Subconsultants Cost CD 0 CO N O O O 0 (f) O O („) r — c Efi CA CA M 0 co0 ccii tf) E9 C) E 0 Eft ER Total Subconsultant Cost Direct Costs (Copy, Fedex, Per Di a) it a) E (ci Subtotal Direct Costs a) a) U- Trs0 H I U I Liu z ct I J J Exhibit B - Fee Schedule West Valley Highway (1-405 - Strander Blvd) O N ECT O C) Ln O (h 0 0 0 c0 O N OO co O O Lf)T MCO T p .(N- .,' N r N dEa Ea Construction C 0 0 t) U 3 '- L C (n d C O E O O N0 a) C L 2 7L in 7 O O > C o Q Q Q 2 C C co L n C p- E 0 0) U j Q O O ( N O) a) 0 cC C 0 a) C C/) co_ C O (n C 'C 0) = co E m C N fl. C C (6 U LI;: 12: p� 7 O O C 7 C Li E:P.) (6 L U o) C C N C C cm N i C 2 t3 o N c'- W O -a a) c a) 0 ) 7 — m a 000Udd0DU)Oa. r r N M• Ln EO I� Y N Y M M M M M M M N r co 0 r- coO• O co p Ea Ef3 co Et O .38 CC d' r T r fato m C) to ) ft �i O O N O O 0) Ln p N T p EFT Ef3 O CO N M Ca O O O d Ea N- CC) EA N C) E!9 Ea Ea co :S Co O N O Total Labor Hours CO CO Ea O C) r - N Ea O ti C) O N- Lf) 03 O O In (.6 C) Ea Total Labor Cost Subconsultants Cost 0_ a) U) O C - -o r N Lf) Co C) CO Co Co N O ( CO Co Uto Total Subconsultant Cost m E 4- a) 2 U) 0 U C 0 0 0 ^O 0 Materials Testing Subtotal Direct Costs 139 O N 21.5 CO T CO T 800 O CO CO 1220 O CO O T d- 40 N Co O •,- M co O Co 30 CO N •C Od' O Co CO O N co - CO N N N N Construction C 0 0 t) U 3 '- L C (n d C O E O O N0 a) C L 2 7L in 7 O O > C o Q Q Q 2 C C co L n C p- E 0 0) U j Q O O ( N O) a) 0 cC C 0 a) C C/) co_ C O (n C 'C 0) = co E m C N fl. C C (6 U LI;: 12: p� 7 O O C 7 C Li E:P.) (6 L U o) C C N C C cm N i C 2 t3 o N c'- W O -a a) c a) 0 ) 7 — m a 000Udd0DU)Oa. r r N M• Ln EO I� Y N Y M M M M M M M N r co 0 r- coO• O co p Ea Ef3 co Et O .38 CC d' r T r fato m C) to ) ft �i O O N O O 0) Ln p N T p EFT Ef3 O CO N M Ca O O O d Ea N- CC) EA N C) E!9 Ea Ea co :S Co O N O Total Labor Hours CO CO Ea O C) r - N Ea O ti C) O N- Lf) 03 O O In (.6 C) Ea Total Labor Cost Subconsultants Cost 0_ a) U) O C - -o r N Lf) Co C) CO Co Co N O ( CO Co Uto Total Subconsultant Cost m E 4- a) 2 U) 0 U C 0 0 0 ^O 0 Materials Testing Subtotal Direct Costs 139 140 Fee Determination Table West Valley Highway Firm Name: LANDAU ASSOCIATES Total per Task 0 r ER (0' CV N 69 O~) EH CCO) 64 (0 V 64 69 ER 64 69 69 ER 64 69 ER O co ss - (O EA O Total Fee per Task 19 O H V N.: O ER N CO N N- 69 LO Co M ER $ 124.04 , ER . 69 . 69 . ER . ER . 69 . 64 . ER (-R O O U) Ge $ 542.58 Total DSC+OH per Task 64 to M (T — 69 $ 1,798.87 7 M 7 69 $ 1,292.57 ER i 69 . ER . F- ER i ER . ER . ER CR $ 5,654.19 OH (2.1263) Item Reproduction $ 761.28 (E- M N N 64 $ 981.73 $ 879.12 69 ER 69 69 69 69 69- 69 69 $ 3,845.60 Total Direct Salary Cost M aD CI) co 64 $ 575.40 (O V' 64 $ 413.45 to. 69 to C-R to 69 Ge to to $ 1,808.59 Sub -Totals $1,808.59 O CO 0 C`7 69 $ 5,654.19 $ 542.58 CO 0) N O 69 N. 0 - CO m (D 64 N O O I- 2 O N 0 0 0 0 0 0 0 0 0 N O O Ge 69 co co (R 69 69 i0 C V (p O) C `O OM O U O N 7 co(D 00 69 O O 0 4- 64 V 0 61 Va V 0 1n 64 W (n ([) ER N (O O 69 CO C) M CD Vi U) Q U (h co ER co co co to 00 V (A to CO N 7 _ N V (OV O V N 69 COO V N 69 LC) O) CO E- ER COCO 0 V Co N 64 CO Co N 69 Co0 M O ER N Cl A N CR C •Eco O) (D N Co LC) N N fR (R fR . 64 63 Cr) n CO O (R CR Senior Project 7 cc. 1` 14 $ 41.35 $ 578.90 $1,230.92 N CO O O CO 69 N- CO M N ..- C-R CO CO '- V .6- ER O) M OD O) fA CD CU O C N N U) C/) Q CO CO LI) 69 69 ER Ki 69 O 1.69 N fR 49 OM 0. 0 C ' d .-. !-, M O M CO - O 0) N 69 CO -4- Cr) CNC) 60 r Co 0 64 Cc) V N- 69 CZ R V N 69 CD V' (+1 COC b! N 0 2 Total Hours per person 0co (MO N N o M co N 7 M Description Geotechnical Construction Services Pre -construction Activities Construction Inspection Site Visits Construction Summary Letter Project Management, Review, and Current Hourly Rates Direct Salary Cost (DSC) Overhead Cost (2.1263 of DSC) 2 0 N 0 Fee (0.3 of DSC) Fully Burdened Rate J Sub -Total Burdened Labor Cost Y I— 4- N V c— (fl c— O C d 141 0 r ER 69 64 E9 64 69 $ 71.68 $ 6,268 CO O O O 19 O H Unit Cost 69 co O to O O U) Ge to to 64 to ec 0 Cco co = a 0 0 Item Reproduction Nuclear Density Gauge Rental Geotechnical Laboratory Testing Firm Name: LANDAU ASSOCIATES Total Project ) Co) O C d 141 142 Last Update date N O N N (O Contract Start Date m a) C 5.5 C 0 co (O c a) a �Li.1 U a) c � a) O C O � U yC HUOft 20190049.0001 Perteet Project No. N N O N 0 N Contract End Date TranTech Engineering, LLC O L C 0 2 co Contract Duration: Brianne Ross U a) C a) 2 a U a Labor Dollars O (O N N a0 Efl $1,506.00 $1,506.01 co co O r N O (A co O O N N O E9 O O EhT O co O to $8,276.00 Total Hours 69 26.00 26.00 110.00 110.00 0 O O 136.00 Direct Salary Cost Accountant $41.00 co (O co) (O Subconsultants O O O O O (D $246.00 Lead Technician/ Designer O O M (0 co co O 20.00 O O N O O O 20.00 co O V N 69 Sr. Engineer / Mgr 0 O c to 20.00 20.00 45.00 45.00 0 O O 0 O co O Lc6a) O V 69 Sr. Associate p N (0 0 O 45.00 45.00 O O 45.00 $3,195.00 a) co cr co C m co H Task 1 - Project Management Total Task 1 - Project Management Task 2 - Construction Design Support - Landscape/Urban Design Total Task 2 - Construction Design Support - Landscape/Urban Design Expenses Total Expenses Total Hours Total Dollars m C C d W N N M M SUMMARY O (O N N a0 Efl $15,321.00 $2,483.00 $26,080.00 O N O M E3 O O EhT O N a0 co O N 69 185.12% Direct Salary Cost Overhead Cost Fee 30% Labor Expenses Subconsultants CONTRACT TOTAL v7.6.760 (ASWANSON) - 143 144 J Transpo Group USA, Inc. Cost Estimate Worksheet transpogroup Y Number / Project Name 19306/West Valley Highway Pay rates are effective from September 26, 2020 through June 25, 2021, within the ranges shown in the attachment. Only key staff are shown and other staff may work on and charge to the project as needed by the project manager. Labor: 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Mi. 2 3 4 5 6 7 8 9 10 11 12 initials job title cost rate Project Manager Quality Control Project Engineer CAD/ Graphics Project Admin 2 Postage $0 Graphic supplies RP KRC TL JL2 AMC Reproduction 2 3 $0 Assoc Prin L6 Prin L7 Eng L3 Eng L1 PA L4 _ 1 $68.03 $87.78 $43.08 $31.73 $47.79 3 Work Task RFI Responses (Assume 3) 2 Phone 3 6 2 Postage $0 Graphic supplies $0 Hours 13 Cost $551 $249 $154 $499 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Change Orders (Assume 1) 1 Reproduction 2 3 $0 Traffic accident data $0 Spec. MPS model run $0 6 Material Submittal Review 1 2 3 Record Drawings 2 4 6 12 0 0 0 0 0 0 0 0 0 0 0 0 0 Total Hours 6 $408 0 11 15 2 0 0 0 $0 $474 Overhead Rate 157.63% $476 $96 $0 $0 $0 0 34 $0 $2,291.29 ccellaneous Expenses: Item Federal Express / Courier Reimbursable Cost $0 Phone $0 Fax $0 Postage $0 Graphic supplies $0 Photography $0 Travel expenses (mileage) $0 Reproduction $0 Traffic counts $0 Traffic accident data $0 Spec. MPS model run $0 Transportation Concurrency Application $0 Total Reimbursable Expenses $0 Fee (as a % of labor) 30.00% $436.08 Subconsu 2 3 4 5 tants: Subs Firm Cost Subconsultant A $0 Subconsultant B $0 Subconsultant C $0 Subconsultant D $0 Subconsultant E $0 Total Subconsultants $0 TOTAL ESTIMATE Cost Estimate Prepared on: 5/4/2021 145 146 5/11/2021 West Valley Highway (Strander Blvd to I- 405) and Longacres Way Project 1 Additional NB lane between Strander Boulevard and S 156th Street New sidewalks along West Valley Highway where missing today Wider sidewalk section on West Valley Highway 2 -way Cycle -Track on Longacres Way New HAWK signal on West Valley Highway New RRFB at Interurban Trail 2 What's Included? F., vivleSGr • Additional NB lane between Strander Boulevard and S 156th Street • New sidewalks along West Valley Highway where missing today • Wider sidewalk section on West Valley Highway • 2 -way Cycle -Track on Longacres Way • New HAWK signal on West Valley Highway • New RRFB at Interurban Trail Green River iNg 3 What's Included? • Additional NB lane between Strander Boulevard and S 156th Street • New sidewalks along West Valley Highway where missing today • Wider sidewalk section on West Valley Highway • 2 -way Cycle -Track on Longacres Way • New HAWK signal on West Valley Highway • New RRFB at Interurban Trail F �YrceMF�a T Pedeslria 4 148 5/11/2021 2 5/11/2021 410P�asw-,y Seattle , ,y^' Additional NB lane between Strander Boulevard and S 156th Street New sidewalks along West Valley Highway where missing today Wider sidewalk section on West Valley Highway 2 -way Cycle -Track on Longacres Way New HAWK signal on West Valley Highway New RRFB at Interurban Trail 5 SR 181 MP 10.61 SR 181 STA 151.41.98! STRAROER BIND STA 51.11 06 Transition to three northbound lanes • Start just north of Strander Boulevard • No widening • Improves efficiency of corridor MVO of az 6 U amours. T. 23N. R. 4E. W.M. SECTION 25 Crk.6.1110.1.01.11 eA11_ DE.8M,eun r.EIW1LV AeurLY Rlavieb q w xulaui�iy Moua1ow — mevAuawANa� nM —oaa texosaas, IIMPFIVERCIO c— a % —OCOEER111,1 I- na c.C.Pae) R P 1M.¢1.Ne1®eePRMBa Aa a1114.0.1 SOMY..A Ear CRAM 1.11110.11.1.111 fV e44e a ,,OWE, maw wewu.T ensu l nAMMO. Li sea SR 1 1(W VALLEY IB8T1 MMWnWM.ARI SR 181 STA 2M 158+08 SR 181 STA 2M 158.88 BS. SR 181 MP 1100 Ron a36 PER MOOT VD.,.11.4,1243 SR 181 STA 1M 158.00 P.O.T. AHOa SR 181 STA 2M 1S8.08 BN. SR 181 MR11.80SW. COP 138 • wlta N 11.1.0 uZue far9 OECAISICESITA va1101,e1°R°1O mm▪ e ▪ E nn-. YNEGINCIOYni 1. u8me�eaaq ND SR181 (W VALLEY RPM rtocelcimcGon CROWD. !COOT. facRal SEEM MENU OTAIN.IPLIE1M MCDOICE eo�vp�wr�,w Nsassa neerarff MEDIAN 1 DETAIL 159 11,001 FNRN6AG¢wN —COCAam[haNMlnlnN —Ra MN1 A 2 (. vRALMOTES owr aw rm.mrxasioa a. Pal MeroWIRAYMPINELLIOLETVE19547 NEWT SINEVEC,VIO9CCTC.1.1 MOOTNOROMEST REGION AwP W m clalealavA,wA n+11 ofee nye_ NWl i i �• ' A CO T. 23N. R. 4E. W.M. SECTION 24 SR 101(W VALLEY HWY) COCO a. THCE.EA,OPSO N., • Eralaaia 0, al, 1011 14.4,6r W.a0-" ° 11N1 — — 4 :s U 011.11 .a.P*R.a..LT, MEM MOW. craacwarrice Lan GENERAL NOTES taccemccourceacuaeaclawaconc foNAMmFM111e NW MOOT NORI1111E1T REMON APERU WR1M893AA,:JN MAN 150 5/11/2021 4 5/11/2021 Kit MI`p //Mot n wM511,s.n VIE 10/13-111/101 BOWE LIE etYk0�2Yd`�`IME ImisUK IC` NM1 morrele 111.4// T. 23N. R. 4E. W.M. SECTION 24 SR 181 NP11.18 SR 181 STA 1ES*14.03 LONGACRES WAY STA 51.14623 /0tNK1n ,IIcma Hl �I RINr1Ui /,Iirimstll xNlxAw>gMx¢ W n 2=2""' �trrr,rrfrr1�'�a `— 5.4.E FuEr —PEW/AU /AIM K EIMI 9Wmevdde r./4/1/NE, mxrr�xN�x`i EMEIKI Mt ENTER VAS ®mmk,EDIEErPI/Eln1. 5R 181 (W VALLEY HWY) MEW NP a v maxi WW1 AIA• SIAMENI / - x T noDw.ma" n Aranm9xn MOWED P -A GmlP11s, N 0/11AIN EI/MF.P8N9 1// " 91A1M.®PN9-- AedNmmnkAAENNN 14.1.1110.-00411(101/1r110 an Anlumc CIEM.Et �e4191tP EIEON R11 MEM MOZET®xxnAn ARINA.m mN 0E3x9 =NM 111Sxn nEW MIA/ L� WM/IF LIEFINATCEVII MI/4M MAC WM. 4AotKp. t, AY441¢ VW, 0.h 441¢am S*.w P.m1m1/7.14.61611.11111� /Names Eameasmi VA 161.1 pil1,111 m�nexn041 max AK.xm1.NIM9m • —oSa.NT1laSukKt • nwreep, KO/ Wel m1Kik( 9oasxi DOCEXI LKotan MATCH UNE STA 17 KMAW, u�KtKN .sal) aw /13, ITAIFIEENIME DESIGN DATA NmxNn ENN1GAw HAN N91W.KC01mh1At iMrAk E0.1.104 IIS/Extige GENERAL NOTES I. asaIlle-rolo. ona FOR TIMEX KETONE N1llnT NORTHWEST REGION 0N1.1:OlF9 M11.1 PON Ele▪ m▪ evialoomma LA /LYLE /IA acme /AL MAME wmn 11t0M44txaelctxt C11.../011 IVAINEW/10 k.TIE"� mnn nK eo TSAIIAuitPALO /OWE /AM•R89TIM BM MG Nam irrs1/5 P./ER a.makparnal m11etRR x eT / m9tx T. 23N. R. 4E. W.M. SECTION 24 me i/At ILK 6+0 PROJECT 411 181 687 11.17 STA 172+1A90 SR ISI IP 11.29 5R189SST STA 7 s 155TH ST STA 70 +00.I/WMW 611/1/01/./00 EA00w1WE COME MOE Or ME./ l!r/J I I! >mTO NIO PRIX X J 90 /OWE VI IL J I 9 rdRnnNNNnun avun LEGEND ( 1KIm/XL/W tWNW/ m DESIGN DATA MINE1PA11L9M unCEANINID • GEN6ULNOICS I. KS 111/11.0101 PiefAIMINTKIL REM* ALL NEP. PAM tutIMINECIAREN,41• WmmunNO Rxk�ION LED 41. MEMMEM. MOOT X9R111PIEST MGM IBMEENIUMMEMLIME NNW r /MI r w� Complete Gaps in Sidewalks oocSprid rrr`. _ SeattleT calf �.7 W to ms F ern • Bridge over 60" SPU Watermain • New sidewalk seamlessly included • New Sidewalk from Longacres Way to S 156th Street p r -rad G&]e i. N$a^u�EJ L,..it, —�� rr `Ernvssg 5res;6v �ti lion'Seatlle Tac,brna'. n River 11 Complete Gaps in Sidewalks • Bridge over 60" SPU Watermain • New sidewalk seamlessly included • New Sidewalk from Longacres Way to S 156th Street 12 152 5/11/2021 6 5/11/2021 Complete sidewalk connection Add sidewalk from Longacres Way to S between the carwash and the hotel 156th Street 13 o. ARO." 4 Two-way Cycle Track on Longacres Way 14 What's a Cycle Track? • First application for Tukwila • Separates bicyclists from motorists • Along south side of Longacres Way • Logical connection for bike commuters using Sounder • Narrows under UPRR trestle 15 What's a Cycle Track? • First application for Tukwila • Separates bicyclists from motorists • Along south side of Longacres Way • Logical connection for bike commuters using Sounder • Narrows under UPRR trestle 16 154 5/11/2021 8 What's a Cycle Track? • First application for Tukwila • Separates bicyclists from motorists • Along south side of Longacres Way • Logical connection for bike commuters using Sounder • Narrows under UPRR trestle 5/11/2021 17 What's a Cycle Track? • First application for Tukwila • Separates bicyclists from motorists • Along south side of Longacres Way • Logical connection for bike commuters using Sounder • Narrows under UPRR trestle 18 What's a HAWK Signal? • First application for Tukwila • Less impacts to capacity and flow • HAWK signal on West Valley Highway in Kent • Center landscaped pedestrian refuge island • Owned and maintained by WSDOT as part of their signal system CROSSWALK ❑❑ ❑0 How to use the ❑❑ i CO • 0 • PUSH TN1 NCTTON STOP N WAIT, START CROSSING FINISH CROSSING WW 3 E T YW URI SLOW Sill 5T1 STOP MST 19 What's a HAWK Signal? • First application for Tukwila • Less impacts to capacity and flow • HAWK signal on West Valley Highway in Kent • Center landscaped pedestrian refuge island • Owned and maintained by WSDOT as part of their signal system 20 156 5/11/2021 10 Ala High Intensity Activated Crosswalk (HAWK) Signal Connecting Pedestrian Bridge across West Valley Highway 21 22 Rectangular Rapid Flashing Beacon Interurban Trail at Longacres Way 5/11/2021 11 157 5/11/2021 What's an RRFB? • Rectangular Rapid Flashing Beacon • Many past uses in Tukwila • Improve safety for Interurban Trail users crossing Longacres Way • Includes new curb on north side of road for safety 23 What's an RRFB? • Rectangular Rapid Flashing Beacon • Many past uses in Tukwila • Improve safety for Interurban Trail users crossing Longacres Way • Includes new curb on north side of road for safety 24 158 12 What's an RRFB? • Rectangular Rapid Flashing Beacon • Many past uses in Tukwila • Improve safety for Interurban Trail users crossing Longacres Way • Includes new curb on north side of road for safety 25 26 5/11/2021 13 159 160 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes May 10, 2021 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present:Verna Seal, Chair, De'Sean Quinn, Thomas McLeod Staff Present: David Cline, Hari Ponnekanti, Scott Bates, Cyndy Knighton, Adib Altallal, Brittany Robinson, Gail Labanara, Bryan Still, Chair Seal called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Bid Award: Sewer Lift Station No. 2 Upgrades Staff is seeking Council approval of a construction contract to McClure and Sons, Inc. in the amount of $1,554,397.331 with a 12% contingency for the Sewer Lift Station No. 2 Upgrades project. Committee Recommendation Unanimous approval. Forward to May 17, 2021 Regular Consent Agenda B. Interlocal Agreement: 42nd Avenue South & South 164th St. ADA Ramps Staff is seeking Council approval of an interlocal agreement with the City of SeaTac for construction of two ADA compliant ramps at the intersection of 42nd Avenue South and South 164th Street. SeaTac will construct the ramps as part of its 2021 Overlay Project, and Tukwila will reimburse the cost, estimated at $14,059.00. Committee Recommendation Unanimous approval. Forward to May 17, 2021 Regular Consent Agenda C. Grant Acceptance: West Valley Highway/Longacres Way Project Staff is seeking Council approval of an agreement with Sound Transit to accept $2,064,000 in Systems Access Funding to construct a two-way cycle track and other pedestrian improvements along Longacres Way from West Valley Highway to Tukwila Station. Committee Recommendation Unanimous approval. Forward to May 17, 2021 Regular Consent Agenda D. Supplemental Agreement No. 2: West Valley Highway (1-405 - Strander Boulevard) Staff is seeking Council approval of a Supplemental Agreement with TranTech Engineering in the amount of $564,184 for additional design of the West Valley Highway (1-405 - Strander Boulevard) Project. Items needing follow-up: • Add presentation material to Regular Meeting packet. 161 Transportation & Infrastructure Services Committee Minutes May 10, 2021 Committee Recommendation Unanimous approval. Forward to May 17, 2021 Regular Consent Agenda II. Miscellaneous Chair Seal mentioned that a contract amendment for project management of the Public Works shops project is traveling along with project management of the Teen & Senior Center and scheduled for Community Services & Safety Committee next week. The meeting adjourned at 6:02 p.m. Co • mittee Chair Approval Minutes by LH 162 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayors review Council review 05/17/21 RB ITEM INFORMATION ITEM No. 7.A. 163 STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 05/17/21 AGENDA ITEM TITLE A weekly update on the City's planning and response to COVID-19 (Coronavirus) CATEGORY 11 Discussion 05/ 17/21 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date SPONSOR n Council 11 Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ TS ❑ P&R ❑ Police ❑ PTV SPONSOR'S The City is actively engaged in regional efforts to address the coronavirus (COVID-19). SUMMARY Staff are providing the Council with updated information regarding the City's response to COVID-19. REVIEWED BY ❑ Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Corn ❑ Planning/Economic Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE N/A N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 05/17/21 Coronavirus Report 163 164 Coronavirus Response Update May 17, 2021 * Denotes All New Content in the Section Essential Services and City Operations There have been no changes to essential services or City operations since the last report. City staff have formed a committee to begin looking at what post -pandemic work in the organization will look like once all City facilities can reopen safely. Like many other employers, we recognize that the pandemic will likely result in a change in how some work is performed. A committee representing all departments and levels within the organization has been formed to gather ideas for what post -pandemic work will look like. As a reminder, the earliest that all City facilities would reopen is July 6, 2021. Financial Stability There have been no changes since the last report. Police Staffing and Calls for Service There have been no changes to Police staffing since the last report. Fire Staffing and Calls for Service There have been no changes to Fire staffing since the last report. * Human Services Human Services staff assisted three households (seven individuals) for a total of $5,000 during the past week. Currently, nine additional households are in various stages of the intake process. We anticipate that KC EPRAP 2.0 will open as scheduled on Monday, May 17`h Below is the funding source breakdown for assistance this past week: HB 1406 rent assistance = $1,200 COVID rent and utility assistance funds = $3,800 Rent: $3,000 Utility: $800 Staff spoke with 18 households in need of rental assistance. Back -owing rent was $500 to over $12,000. Breakdown of back owing rent: $500-$1,200 = 6 $1,250-$3,500 = 7 $3,600-$4,000 = 3 Over $4,000 = 2 City staff is working with other utility providers in Tukwila (Seattle City Light, Water District 125, Valley View Sewer District, Highline Water District and PSE) to understand the magnitude of Tukwila residents and business who have delinquent utility accounts. This information will be brought forward to the Council with the discussion of how to use the American Rescue Plan funds in the coming weeks. 1 165 * Business Recovery Business Re -Openings and Closings On March 22, the entire State entered Phase 3 of the Healthy Washington: Roadmap to Recovery. Under this plan, counties will be individually evaluated every three weeks with evaluations occurring on a Monday and changes taking effect on the following Friday. If a county fails both of the evaluation metrics, it will move down one phase. The first evaluation occurred on April 12 and three counties in the State were required to roll back to Phase 2. Fortunately, King County remained in Phase 3. The second evaluation was scheduled to occur on May 3. Based on King County's metrics, it was very likely that we would roll back to Phase 2. However, on May 4 the Governor announced a two week pause and that every county would remain in its current phase which means we continue in Phase 3 for the next two weeks. The next evaluation is scheduled for May 18. Based on the rate of new COVID-19 cases and hospitalizations over the past week, if we continue at our current averages, we will not roll back. Phase 3 allows a significant increase in activity compared to Phase 2. In Phase 3 generally all of the indoor and outdoor activities allowed in Phase 2 that were capped at 25% occupancy are allowed up to 50% occupancy to a maximum of 400 people. Examples of these activities are dining, retail, professional services, personal services, worship services, card rooms, museums, gyms and fitness, and movie theaters. Other types of indoor entertainment are also allowed with restrictions, such as: karaoke and recreational singing, darts, billiards, arcade games, trampoline facilities, indoor playgrounds, and training classes. Another significant increase in Phase 3 compared to Phase 2 is that in-person spectators at events is allowed. This includes professional and high school sports, motorsports, rodeos, graduations, and other spectator events. Generally, indoor venues are capped at the lower of 50% capacity or 400 people. A large indoor facility may go up to 600 people. Outdoor spaces are capped at 50% capacity up to 400 people and 25% capacity over 400 to a maximum of 9,000. Seating must be assigned, individual seats that are reserved in advance. In all cases restrictions such as distancing, masking, hygiene, and spectator guidelines will still be required. Business Assistance The State approved a $2.4 billion of federal funding for COVID assistance which includes $240 million for small business assistance grants. The grants will be administered by the State's Department of Commerce. Their application portal opened on March 29 with applications due by April 9. On March 29 and April 2, we notified our businesses about the grant opportunity. The State Department of Commerce has implemented a very efficient grant portal and process for this round. Based on a very preliminary review, approximate 165 small businesses in Tukwila applied. The demographics of the majority ownership of the businesses was self -identified as approximately 26% African American/Black, 37% Asian American, 5% Hispanic, 2% LGBTQ+, 34% Woman, and 1% Veteran. Note, ownership of a particular business may include multiple categories and not all applications may be qualified. The State hopes to complete the review and approve the grants soon. The federal government's new $1.9 trillion American Rescue Plan Act includes very significant funding to support business including $28.6 billion for a Restaurant Revitalization Fund, an additional $15 billion for Economic Injury Disaster Loans (EIDL), an additional $10 billion for State Small Business Credit Initiative (SSBCI), and an additional $7.5 billion for the Paycheck Protection Program (PPP). Those programs will be administered by the U.S. Small Business Administration. On March 30 the government extended the PPP application period through May. 166 Unemployment The unemployment claims data report will be included monthly. The report though March was included in the agenda packet for the May 3rd Council meeting. On March 11, 2021 the President signed the $1.9 trillion American Rescue Plan Act. The new law extends Pandemic Emergency Unemployment Compensation (PEUC), which is for workers who have exhausted all other benefits, plus the Pandemic Unemployment Assistance (PUA), which benefits people who do not qualify for regular unemployment such as self-employed people and independent contractor, for an additional 29 weeks. It also extends the Federal Pandemic Unemployment Compensation (FPUC) which provides an extra $300 per week for eligible claimants who are receiving benefits from any unemployment program through September 6, 2021. Information on employment resources for community members that have been affected by job loss or reduced hours due to COVID is posted on the City's website and has been shared with social service partners. Staff promoted it through our social media accounts. * Meeting our Community's Basic Needs April/May 2021: Tukwila Food Pantry • 5/6 -371 • 5/8 - 387 • 5/11 - 321 Pantry numbers also include Door Dash deliveries. Five National Guard are currently on-site with the end date of July 2021. Homestead is breaking ground for the affordable housing project in early June. Parking will be challenging during construction, particularly for the unhoused community that live in their cars, volunteers, and guest. Senior Meal Distribution for the week of April May 3-7 included the following: • Duwamish Curb (Tuesday's Duwamish Curve Cafe - curbside pickup meals): 45 people were served on 5/4. • Meals on Wheels: 18 residents received 205 meals. • Operation Senior Meal Drop: 119 meals delivered to 17 residents, in 15 households. The Park n' Play youth meal and recreation activity kit distribution for the week of April 26, was as follows: Attendance 248 Meals 85 Breakfast Items 90 Snack Items 0 Rec Kits 596 Masks 253 Fitness and Wellness: 130 people visited the TCC fitness room, and another 155 people attended Group Fitness Classes during the week of April 26— April 30. Public Safety Plan Construction Protects There have been no changes to the Public Safety Plan projects since the last report. 3 167 Compliance with the Governor's Order There have been no changes to compliance issues since the last report. * Covid-19 Testing Sites Below are the three current nearest testing sites in/to Tukwila. For more information on free testing sites in King County, visit https://www.kingcounty.gov/depts/health/covid-19/testing.aspx • Tukwila Pantry, testing is no longer being offered at the Tukwila Pantry • Highline College, Wednesdays 7 a.m. to 2 p.m. • Church by the Side of the Road, beginning Tuesday, October 6, 2020, 8:30 to 5:30 Monday through Saturday. • Abu Bakr Islamic Center expects to offer free testing once a month. The following are the number of individuals tested over the past week at the Church by the Side of the Road. This is a regional testing facility drawing individuals from across south King County. Positive rates for the prior weeks were hovering around 18.5%. All testing locations in the region are seeing a significant surge in the number of people requesting tests. King County has contracted with off-duty officers to provide traffic management along Tukwila International Boulevard and Military Road to mitigate traffic impacts in the neighborhood. • 5/12 — 170 individuals tested • 5/11— 168 individuals tested • 5/10 — closed • 5/9 — 141 individuals tested • 5/8 —183 individuals tested • 5/7 — 219 individuals tested • 5/6 — 251 individuals tested * Mobile Vaccine Team & Vaccination Update On Monday, March 1, 2021 the Tukwila Fire Department deployed its Mobile Vaccine Team (MVT) to provide COVID-19 vaccines to eligible under the state's 1B category. The MVT is focusing this initial effort on senior housing. The following is the information available as of this writing for vaccinations given by the MVT. 5/9 —The Tukwila Mobile Vaccination Team assisted Zone 3 with a vaccination clinic serving IBEW and Martin Luther King Labor Council members. At the March 1, 2021 Council meeting, staff was asked to provide an update on vaccination information. As of May 12, 2021, Seattle & King County Public Health reports that 1,301,166 (70.3%) King County residents have received their first dose of the vaccine and 955,506 (51.6%) have been fully vaccinated. As of May 12, 2021 - Burien, Renton, Tukwila, and SeaTac communities (the geographic location tracked by the Health Department) the following proportion of the total population has received at least their first dose: 16 years old and higher: 64.9% 65 years old and higher: 89.0% 75 years old and higher: 90.9% 168 As of April 15, 2021 all adults over 16 are eligible for the vaccine. Individuals are encouraged to visit vaccinelocater.doh.wa.gov to learn where they can receive the free vaccine. There are many ways for community members to access the vaccine at no cost. Multiple appointments are available at publicly run mass vaccination sites in the area, as well as private opportunities. As of this writing, all locations below have open appointments; additional locations can be found at: vaccinelocator.doh.wa.gov. • Walgreens — 3716 S. 144th Tukwila. walgreens.com/findcare/vaccination/covid-19 • Target — 301 Strander Boulevard. cvs.com/vaccine/intake/store/covid-screener/covid-qns • Auburn — 1101 Supermall Way — appointment required. KingCounty.gov/COVID/Registration • Kent — Showare Center — appointment required. KingCounty.gov/COVID/Registration • City of Seattle — Rainier Beach Boat Launch — subscribe to list to learn for open appointments at Seattle.gov/Mayor/Covid-19/vaccinations or call 206-684-2489 (interpretation available) • SeaMar — Burien, Seattle and White Center locations. seamar.org/covid-vaccine • Kaiser Permanente — 2715 Naches Avenue, Renton (membership not required) * Public Health — Seattle & King County Covid-19 Outbreak Summary — Tukwila King County Public Health - Seattle & King County COVID-19 Outbreak Summary Update date 5/12/2021 8:46 AM Click on the icons to explore this dashboard: Overview Demographics Geography Geography over time Select city to compare: Count Summary of counts for Tukwila Overall Past 14 days New since Percent Rate per 100,000 Compared to Icing Count Percent yesterday residents County rate Positives Hospitalizations Deaths due to COV 1D• i 9 illness All test results People tested Legend: 1$54 2 7.6% of all tests 88 0 4.7% of all positive cases 16 0 0.9% of all positive cases 24,436 39 10,597 13 Lower than overall King County rate 8,858.1 420.4 76.4 116.7511 50,630.7 A, • 71.00 10.0% 1.0 1.4% 1.0 1.4% 711.0 279.0 . Similar to overall King County rate . Higher than overall King County rate 5 169 170 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 5/10/21 Vicky 5/17/21 Vicky ITEM INFORMATION ITEM No. 7.B. STAFF SPONSOR: VICKY CARLSEN ORIGINAL AGENDA DATE: 5/10/21 AGENDA ITEM TITLE Approve ordinance to issue debt to fund PW Shops Phase I and refund 2 existing debt issues CATEGORY ® Discussion Mtg Date 5/10/21 ❑ Motion Mtg Date U Resolution Mtg Date ® Ordinance Alts Date 5/17/21 Bid Award Mtg Date ❑ Public Hearing ❑ Other Mtg Date Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ® Finance ❑ Fire ❑ P&R ❑ Police El PIF SPONSOR'S SUMMARY Approve ordinance to issue debt to fund the general fund portion of the PW Shops Phase I and refund outstanding 2011 LTGO and 2014 LTGO bonds. REVIEWED BY ElTrans&Infrastructure Svcs ❑ LTAC DATE: 4/26/21 Community Svcs/Safety ® Finance & Governance ❑ Planning & Community Dev. El Arts Comm. ❑ Parks Comm. El Planning Comm. COMMITTEE CHAIR: IDAN RECOMMENDATIONS: SPONSOR/ADMIN. Department of Community Development COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 5/10/21 Forward to next Regular Meeting 5/17/21 MTG. DATE ATTACHMENTS 5/10/21 Informational Memorandum dated 4/20/21 Draft Ordinance Minutes from the Finance and Governance meeting of 4/26/21 5/17/21 Ordinance 171 172 J V7 190$ City of T Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING THE ISSUANCE AND SALE OF ONE OR MORE SERIES OF LIMITED TAX GENERAL OBLIGATION AND REFUNDING BONDS OF THE CITY IN THE AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED $7,200,000 TO FINANCE AND/OR REIMBURSE COSTS RELATED TO CAPITAL IMPROVEMENTS TO THE CITY'S PUBLIC WORKS FACILITIES, TO REFUND CERTAIN OUTSTANDING LIMITED TAX GENERAL OBLIGATION BONDS OF THE CITY, AND TO PAY THE COST OF ISSUING THE BONDS; PROVIDING THE FORM, TERMS AND COVENANTS OF THE BONDS; DELEGATING THE AUTHORITY TO APPROVE THE SALE OF THE BONDS; PROVIDING FOR OTHER MATTERS RELATING THERETO; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Council (the "Council")of the City of Tukwila, Washington (the "City") has deemed it in the best interest of the City to acquire, improve, develop and equip certain capital improvements to the City's public works facilities (the "Project"); and WHEREAS, the City issued its Limited Tax General Obligation Refunding Bonds, 2011 on December 28, 2011, pursuant to Ordinance No. 2361 passed by the Council on December 5, 2011 (the "2011 Ordinance"), in the original principal amount of $4,620,000 (the "2011 Bonds"); and WHEREAS, the 2011 Ordinance provides that the City may redeem the 2011 Bonds maturing on or after December 1, 2022, on any date on or after December 1, 2021, in whole or in part, at the price of par plus accrued interest, if any, to the date of redemption (the "2011 Refunding Candidates"); and WHEREAS, the City issued its Limited Tax General Obligation Bond, 2014 (Taxable), on December 16, 2014 pursuant to Ordinance No. 2465 passed by the Council on December 1, 2014, as amended by Ordinance No. 2472 passed by the Council on March 16, 2015 (as amended, the "2014 Ordinance," and together with the CC:\Legislative Development\LTGO-Refunding Bond 2020—PW facilities 4-20-21 VC:bjs Review and analysis by Barbara Saxton Page 1 of 13 173 2011 Ordinance, the "Outstanding Bond Ordinances"), in the original principal amount of $3,850,000 (the "2014 Bond"); and WHEREAS, the 2014 Ordinance provides that the City may redeem the 2014 Bond on any date on or after December 1, 2019 (the "2014 Refunding Candidate," and together with the 2011 Refunding Candidates, the "Refunding Candidates"); and WHEREAS, after due consideration, the Council has determined it is in the best interest of the City to authorize the issuance of one or more series of limited tax general obligation and refunding bonds in the aggregate principal amount of not to exceed $7,200,000, to pay and/or reimburse the City for all or a portion of the costs of the Project, to refund and defease all or a portion of the Refunding Candidates for debt service savings, and to pay costs of issuance for the bonds; and WHEREAS, the City has issued a request for proposals from various financial institutions to purchase the bonds authorized herein; and WHEREAS, the Council wishes to delegate authority to the Finance Director (the "Designated Representative"), for a limited time, to select one or more proposals that are in the best interest of the City (if any); to approve the issuance from time to time, on a single date or on multiple dates, of one or more series of bonds; to designate each series of bonds as tax-exempt or taxable; to select the Refunding Candidates for redemption; and to approve the interest rates and the terms of the bonds within the parameters set by this ordinance; and WHEREAS, the Council now wishes to authorize the issuance of the bonds and sale of the bonds to the successful respondent(s) subject to the terms and conditions set forth in this ordinance; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Definitions. As used in this ordinance, the following words shall have the following meanings: Acquired Obligations mean the Government Obligations, if any, acquired by the City under the terms of this ordinance and the Escrow Agreement to effect the defeasance and refunding of the Refunded Bonds, but only to the extent th at the same are acquired at Fair Market Value. Bond Counsel means Pacifica Law Group LLP, Seattle, Washington, or an attorney at law or a firm of attorneys, which is admitted to practice law before the highest court of any state in the United States of America or the District of Columbia and nationally recognized and experienced in legal work relating to the issuance of tax- exempt bonds who is or are selected by the City. CC:\Legislative Development\LTGO-Refunding Bond 2020—PW facilities 4-20-21 VC:bjs Review and analysis by Barbara Saxton Page 2 of 13 174 Bond Purchase Contract means one or more commitments, bond purchase contracts, loan agreements, forward delivery agreements, or other contracts between the City and one or more Purchasers approved by the Designated Representative pursuantto this ordinance. Bond Register means the registration records for the Bonds maintained by the Bond Registrar. Bond Registrar means the City Finance Director or, at the option of the City, the fiscal agent for municipal bonds issued in the State, currently U.S. Bank National Association. Bonds means the Project Bond together with the Refunding Bonds, authorized to be issued from time to time underthis ordinance. Call Date means the date of redemption of the Refunded Bonds as set forth in the Escrow Agreement. City means the City of Tukwila, Washington, a municipal corporation duly organized and existing underthe laws of the State of Washington . City Administrator means the duly appointed and acting City Administrator, including anyone acting in such capacity for the position, or the successor to the duties of that office. City Attorney means the duly appointed and acting City Attorney, including anyone acting in such capacity for the position, or the successor to the duties of that office. City Clerk means the duly appointed and acting City Clerk of the City or the successor to the duties of that office. Code means the Internal Revenue Code of 1986 as in effect on the date of issuance of any Tax -Exempt Bonds or (except as otherwise referenced herein) as it may be amended to apply to obligations issued on the date of issuance of any Tax - Exempt Bonds, together with applicable proposed, temporary and final regulations promulgated, and applicable official public guidance published, underthe Code. Commission means the United States Securities and Exchange Commission. Council or City Council means the Tukwila City Council, as the general legislative body of the City as the same is duly and regularly constituted from time to time. Debt Service Fund means the funds or accounts created pursuant to this ordinance forthe purpose of paying debt service on each series of Bonds. Designated Representative means the Finance Director, or his or her designee. Escrow Agent means U.S. Bank National Association, and its successors and assigns. CC:\Leg islative Development\LTGO-Refunding Bond 2020—PW facilities 4-20-21 VC:bjs Review and analysis by Barbara Saxton Page 3 of 13 175 Escrow Agreement means the Escrow Deposit Agreement between the City and the Escrow Agent. Fair Market Value means the price at which a willing buyer would purchase the investment from a willing seller in a bona fide, arm's length transaction, except for specified investments as described in Treasury Regulation § 1.148-5(d)6), including United States Treasury obligations, certificates of deposit, guaranteed investment contracts, and investments for yield restricted defeasance escrows. Fair Market Value is generally determined on the date on which a contract to purchase or sell an investment becomes binding, and, to the extent required by the applicable regulations under the Code, the term "investment" shall include a hedge. Federal Tax Certificate means the certificate executed by the City setting forth the requirements of the Code for maintaining the tax exemption of interest on the Tax - Exempt Bonds, and attachments thereto. Finance Director means the duly appointed and acting Finance Director of the City or the successor to such officer. Government Obligations mean those obligations now or hereafter defined as such in Chapter 39.53 RCW. Interest Rate means the fixed rate of interest for each series of Bonds as approved by the Designated Representative and set forth in the applicable Bond and in the Bon d Purchase Contract. Maturity Date means the date of final maturity for a series of Bonds, as set forth therein. Mayor or City Mayor means the elected Mayor of the City, or the successor to the duties of that office. Outstanding Bond Ordinances mean the 2011 Ordinance and the 2014 Ordinance. Project means the capital project described in Section 2 of this ordinance. Project Bond means the Limited Tax General Obligation Bond authorized to be issued pursuanttothis ordinance to pay all or a portion of the costs of the Project and to pay costs of issuance for such Bond. Project Fund means the account created pursuant to Section 7 of this ordinance. CC:\Leg i slative Development\LTGO-Refunding Bond 2020—PW faci lities 4-20-21 VC:bjs Review and analysis by Barbara Saxton Page 4 of 13 176 Purchaser means any bank or other financial institution selected to purchase one or more series of Bonds (or to accept delivery of one or more Bonds to evidence the City's obligations under a Bond Purchase Contract), as selected by the Designated Representative. Refunded Bonds mean all or a portion of the Refunding Candidates as designated by a Designated Representative for refunding pursuant to this ordinance. Refunding Account means the account by that name established pursuant to Section 7 of this ordinance. Refunding Bond or Bonds means one or more series of Limited Tax General Obligation Refunding Bonds authorized to be issued pursuant to this ordinance to refund and defease one or more series of the Refunded Bonds and to pay costs of issuance for such Bonds. Refunding Candidates mean the 2011 Refunding Candidates and the 2014 Refunding Candidate. Registered Owner means the person whose name the Bonds are registered to on the Bond Register. Rule means the Securities and Exchange Commission's Rule 15c2-12 under the Securities Exchange Act of 1934, as the same may be amended from time to time. State means the State of Washington. Taxable Bonds mean any Bonds of a series determined to be issued on a taxable basis pursuant to this ordinance. Tax -Exempt Bonds mean any Bonds of a series determined to be issued on a tax- exempt basis under the Code pursuantto this ordinance. 2011 Bonds mean the City's Limited Tax General Obligation Refunding Bonds, 2011, issued pursuant to the 2011 Ordinance in the original aggregate principal amount of $4,620,000 on December 28, 2011. 2011 Ordinance means Ordinance No. 2361 passed by the Council on December 5, 2011, authorizing the issuance of the 2011 Bonds. 2011 Refunding Candidates mean the outstanding 2011 Bonds. 2014 Bond means the City's Limited Tax General Obligation Bond, 2014 (Taxable), issued pursuant to the 2014 Ordinance in the original aggregate principal amount of $3,850,000 on December 16, 2014. 2014 Ordinance means Ordinance No. 2465 passed by the Council on December 1, 2014, as amended by Ordinance No. 2472 passed by the Council on March 16, 2015, authorizing the issuance of the 2014 Bond. CC:\Leg i slative Development\LTGO-Refunding Bond 2020—PW facilities 4-20-21 VC:bjs Review and analysis by Barbara Saxton Page 5 of 13 177 2014 Refunding Candidate means the outstanding 2014 Bond. Section 2. Authorization of the Project; Findings; Authorization of the Bonds. (a) Authorization of the Project. The Project Bond is being issued to finance and/or reimburse the City for costs of acquiring, improving, developing and equipping certain capital improvements to the City's public works facilities (the "Project") and paying costs of issuance for the Project Bond. The cost of all necessary and other costs incurred in connection with the Project shall be paid from other City funds legally available forsu ch purposes. (b) Refunding Findings. The City has established financial policies which provide, as a general rule, that the City may issue refunding bonds to refund outstanding debt when, among other reasons, such refunding results in net present value savings. The Council hereby finds it is in the best interest of the City and its taxpayers that it issue one or more series of limited tax general obligation refunding bonds to refund the Refunded Bonds for aggregate net present value debt service savings. (c) Authorization of Bonds. For the purpose of paying and/or reimbursing the City for costs of the Project, defeasing and refunding the Refunded Bonds, and paying costs of issuance, the City is hereby authorized to issue and sell one or more series of limited tax general obligation and refunding bonds in the aggregate principal amount not to exceed $7,200,000 (the "Bonds"). The Bonds authorized herein may be issued from time to time, on a single date or on multiple dates, in one or more series, as Tax - Exempt or Taxable Bonds, pursuant to the authorization set forth in this ordinance, subject to the conditions setforth in Section 10 hereof. The Bonds shall be general obligations of the City and shall be designated "City of Tukwila, Washington, Limited Tax General Obligation and Refunding Bonds, 2021" or other such designation as set forth in the Bonds and approved by the Designated Representative. Each Bond shall be dated as of its date of delivery to the applicable Purchaser, shall be fully registered as to both principal and interest, shall be in one denomination, and shall mature on the applicable Maturity Date. Each Bond shall bear interest from its dated date or the most recent date to which interest has been paid at the applicable Interest Rate. Interest on the principal amount of the Bonds shall be calculated per annum on a 30/360 basis, oras otherwise provided in the Bonds and in the Bond Purchase Contract. Principal of and interest on each Bond shall be payable at the times and in the amounts as set forth in the applicable Bond Purchase Contractand in the payment schedule attached to such Bond. CC:\Legislative Development\LTGO-Refunding Bond 2020—PW facilities 4-20-21 VC:bjs Review and analysis by Barbara Saxton Page 6 of 13 178 Section 3. Registration, Exchange and Payments. (a) Registrar/Bond Registrar. The Finance Director or the fiscal agent of the State shall act as Bond Registrar for the Bonds. The Bond Registrar is authorized, on behalf of the City, to authenticate and deliver the Bonds if transferred or exchanged in accordance with the provisions of the Bonds and this ordinance and to carry out all of the Bond Registrar's powers and duties underthis ordinance. (b) Registered Ownership. The City and the Bond Registrar may deem and treat the Registered Owner of the Bonds as the absolute owner for all purposes, and neither the City northe Bond Registrar shall be affected by any notice to the contrary. Payment of the Bonds shall be made only as described in subsection (d) below. All such payments made as described in subsection (d) below shall be valid and shall satisfy the liability of the City upon the Bonds to the extent of the amount so paid. (c) Transfer or Exchange of Registered Ownership. The Bonds shall not be transferrable without the consent of the City except as provided in the Bonds and/or the Bond Purchase Contract. (d) Place and Medium of Payment. Both principal of and interest on the Bonds shall be payable in lawful money of the United States of America. Principal and interest on the Bonds shall be payable by check, warrant, ACH transfer or by other means mutually acceptable to the Purchaser and the City. Upon final payment of principal and interest of the Bonds, the Registered Owner shall surrender the Bonds for cancellation at the office of the Bond Registrar in accordance with this ordinance. (e) Additional Provisions. The Bonds will not be registered with The Depository Trust Company, New York, New York, or any other securities depository. No official statement, prospectus, offering circular or other offering statement containing material information with respect to the City or the Bonds will be provided in connection with the issuance of the Bonds, the Bonds will be unrated, and the Bonds will not be assigned a CUSIP number. Section 4. Right of Prepayment. The City may prepay the Bonds as set forth in the applicable Bond Purchase Contract. If any Bond is prepaid in full, interest shall cease to accrue on the date such prepaymentoccurs. Section 5. Form of Bonds. The Bonds shall be in substantially the form set forth in Exhibit A, which is incorporated herein by this reference. Section 6. Execution of Bonds. The Bonds shall be executed on behalf of the City with the manual or facsimile signature of the Mayor, and shall be attested by the manual or facsimile signature of the Clerk. Only such Bonds as shall bear thereon a Certificate of Authentication in the form set forth in ExhibitA, manually executed by the Bond Registrar, shall be valid or obligatory for any purpose or entitled to the benefits of this ordinance. Such Certificate of Authentication shall be conclusive evidence th at the Bond so authenticated has been duly executed, authenticated and delivered hereu nder and is entitled to the benefits of this ordinance. CC:\Leg i slative Development\LTGO-Refunding Bond 2020—PW facilities 4-20-21 VC:bjs Review and analysis by Barbara Saxton Page 7 of 13 179 In case either of the officers who shall have executed any Bond shall cease to be an officer or officers of the City before such Bond so signed shall have been authenticated or delivered by the Bond Registrar, or issued by the City, such Bond may nevertheless be authenticated, delivered and issued and upon such authentication, delivery and issuance, shall be as binding upon the City as though those who signed the same had continued to be such officers of the City. Any Bond may also be signed and attested on behalf of the City by such persons who at the date of the actual execution of such Bond, are the proper officers of the City, although atthe original date of such Bond any such person shall not have been such officerof the City. Section 7. Application of Bond Proceeds. Proceeds of the Bonds shall be distributed as follows: (a) Project Fund. Net proceeds of the Project Bond shall be deposited in the Project Fund which is hereby authorized to be created, and used to pay costs of the Project and payment of costs of issuance of such Project Bond as set forth in the closing memorandum for such Project Bond. The Finance Directorshall invest money in the Project Fund in such obligations as may now or hereafter be permitted by law to cities of the State and which will mature prior to the date on which such money shall be needed, but only to the extent that the same are acquired, valued and disposed of at Fair Market Value. Upon completion of the Project, any remaining Project Bond proceeds (including interest earnings thereon) may be used for other capital projects of the City or shall be transferred to the Debt Service Fund forthe Project Bond. (b) Refunding Plan. For the purpose of realizing a debt service savings, the City proposes to refund and/or defease the Refunded Bonds as set forth herein. If the Designated Representative determines that it is in the best interest of the City to proceed with the refunding authorized herein, the Designated Representative shall designate all or a portion of the Refunding Candidates as Refunded Bonds and such designation shall be set forth in a Bond Purchase Contractor certificate of the City. The Designated Representative is hereby authorized to select the Refunded Bonds from th e Refunding Candidates, to establish the Call Date for each series of the Refunded Bonds, to provide or cause to be provided notice of redemption of the Refunded Bonds in accordance with the applicable provisions of the Outstanding Bond Ordinances authorizing the issuance of the Refunded Bonds, and to take any action as determined to be necessary and in the best interest of the City to refund the Refunded Bonds. Net proceeds of any Refunding Bond shall either be remitted to the City or deposited with the Escrow Agent pursuant to the Escrow Agreement, and shall be used immediately upon receipt thereof to defease and/or refund the Refunded Bonds as authorized by the applicable Outstanding Bond Ordinances and to pay costs of issuance of such Refunding Bond as set forth in the closing memorandum for such Refunding Bond. Any Refunding Bond proceeds and any other available funds of the City, if any, deposited with the Escrow Agent shall be used to defease the applicable series of CC:\Legislative Development\LTGO-Refunding Bond 2020—PW facilities 4-20-21 VC:bjs Review and analysis by Barbara Saxton Page 8 of 13 180 Refunded Bonds and discharge the obligation thereon by either being held u n invested as cash or by the purchase of Acquired Obligations bearing such interest and maturing as to principal and interest in such amounts and at such times which, together with any necessary beginning cash balance, will provide for the payment of interest on such Refunded Bonds on the Call Date and the redemption price of such Refunded Bonds on the Call Date. Such Acquired Obligations, if any, shall be purchased at a yield not greater than the yield permitted by the Code and regulations relating to acquired obligations in connection with refunding the bond issues. (c) Escrow Agent; Escrow Agreement. U.S. Bank National Association is hereby appointed as Escrow Agent. The proceeds of any Refunding Bonds remaining after acquisition of the Acquired Obligations, if any, and provision for the necessary beginning cash balance shall be used to pay expenses of the acquisition and safekeeping of the Acquired Obligations and costs of issuance of such Refunding Bonds and the administrative costs of the refunding. In order to carry out the purposes of this section, the Designated Representative is authorized and directed to execute and deliver the Escrow Agreement to the Escrow Agent. (d) Call for Redemption of the Refunded Bonds. If the Designated Representative determines to proceed with the refunding of the Refunded Bonds, the City hereby agrees to set aside available funds of the City and sufficient funds out of proceeds of the Refunding Bonds, including from the purchase of the Acquired Obligations, if any, to make payments described above. The City authorizes the Designated Representative to call the Refunded Bonds for redemption in accordance with the provisions of the Outstanding Bond Ordinances. Said defeasance and call for redemption of the Refunded Bonds shall be irrevocable after the issuance of the Refunding Bonds. The Escrow Agent is hereby authorized to carry out the terms of the Escrow Agent on behalf of the City, including the giving of notice of defeasance and/or redemption of the Refunded Bonds in accordance with the applicable provisions of the Outstanding Bon d Ordinances. Section 8. Tax Covenants. The City will take all actions necessary to assure the exclusion of interest on the Tax -Exempt Bonds from the gross income of the owners of the Tax -Exempt Bonds to the same extent as such interest is permitted to be excluded from gross income under the Code as in effect on the date of issuance of the Tax - Exempt Bonds, including but not limited to the following: (a) Private Activity Bond Limitation. The City will assure that the proceeds of the Tax -Exempt Bonds are not so used as to cause the Tax -Exempt Bonds to satisfy the private business tests of Section 141(b) of the Code or the private loan financing test of Section 141(c) of the Code. (b) Limitations on Disposition of Projects. The City will not sell or otherwise transfer or dispose of (i) any personal property components of the projects financed and/or refinanced with proceeds of the Tax -Exempt Bonds other than in the ordinary course of an established government program under Treasury Regulation § 1.141- 2(d)(4); or (ii) any real property components of the projects, unless it has received an opinion of Bond Counsel to the effect that such disposition will not adversely affect the CC: \Legislative Development\LTGO-Refunding Bond 2020—PW facilities 4-20-21 VC:bjs Review and analysis by Barbara Saxton Page 9 of 13 181 treatment of interest on the Tax -Exempt Bonds as excludable from gross income for federal income tax purposes. (c) Federal Guarantee Prohibition. The City will not take any action or permit or suffer any action to be taken if the result of such action would be to cause the Tax - Exempt Bonds to be "federally guaranteed" within the meaning of Section 149(b) of the Code. (d) Rebate Requirement. The City will take any and all actions necessary to assure compliance with Section 148(f) of the Code, relating to the rebate of excess investment earnings, if any, to the federal government, to the extent that such section is applicable to the Tax -Exempt Bonds. (e) No Arbitrage. The City will not take, or permit or suffer to be taken, any action with respect to the proceeds of the Tax -Exempt Bonds which, if such action had been reasonably expected to have been taken, or had been deliberately and intentionally taken, on the date of issuance of the Tax -Exempt Bonds would have caused the Tax - Exempt Bonds to be an "arbitrage bond" within the meaning of Section 148 of the Code. (f) Registration Covenant. The City will maintain a system for recording the ownership of the Tax -Exempt Bonds that complies with the provisions of Section 149 of the Code until the Tax -Exempt Bonds have been surrendered and canceled. (g) Record Retention. The City will retain its records of all accounting and monitoring it carries out with respect to the Tax -Exempt Bonds for at least three years after the Tax -Exempt Bonds mature or are redeemed (whichever is earlier); however, if the Tax -Exempt Bonds are redeemed and refunded, the City will retain its records of accounting and monitoring at least three years after the earlier of the maturity or redemption of the obligations that refunded the Tax -Exempt Bonds. (h) Compliance with Federal Tax Certificate. The City will comply with the provisions of any Federal Tax Certificate with respect to the Tax -Exempt Bonds. In the event of any conflict between this section and the Tax Certificate, the provisions of the Tax Certificate will prevail. (i) Bank Qualification. In the Federal Tax Certificate executed in connection with the issuance of each series of Tax -Exempt Bonds, the City may designate such Bonds as "qualified tax-exempt obligations" under Section 265(b)(3) of the Code for investment by financial institutions. The covenants of this Section 8 will survive payment in full or defeasance of the Tax - Exempt Bonds. CC: \Legislative Development\LTGO-Refunding Bond 2020—PW facilities 4-20-21 VC:bjs Review and analysis by Barbara Saxton Page 10 of 13 182 Section 9. Pledge of Funds and Credit; General Obligation. The City hereby authorizes the creation of a fund or account to be used for the payment of debt service on each series of Bonds (the "Debt Service Fund"). No later than the date each payment of principal of or interest on the Bonds becomes due, the City shall transmit sufficient funds, from the Debt Service Fund or from other legally available sources, to the Registered Owner for the payment of such principal or interest. Money in the Debt Service Fund maybe invested in legal investments for City funds. The City hereby irrevocably covenants and agrees for as long as any Bonds are outstanding and unpaid that each year it will include in its budget and levy an ad valorem tax upon all the property within the City subject to taxation in an amount that will be sufficient, together with other revenues and money of the City legally available for such purposes, to pay the principal of and interest on the Bonds when due. The City hereby irrevocably pledges that the annual tax provided for herein to be levied for the payment of such principal and interest shall be within and as a part of the tax levy permitted to cities without a vote of the people, and that a sufficient portion of each annual levy to be levied and collected by the City prior to the full payment of the principal of and interest on the Bonds will be and is hereby irrevocably set aside, pledged and appropriated for the payment of the principal of and interest on the Bonds. The full faith, credit and resources of the City are hereby irrevocably pledged for the annual levy and collection of said taxes and for the prompt payment of the principal of and interest on the Bonds when due. Section 10. Sale of the Bonds. The Council has determined it would be in the best interest of the City to delegate to the Designated Representative for a limited time the authority to approve the final terms of each series of Bonds subject to the provisions of this ordinance. The Designated Representative has solicited proposals from bond purchasers and is hereby authorized to select a Purchaser for each series of Bonds that submits the proposal for such series that is in the best interest of the City. Each Bond issued under this ordinance shall be sold to the selected Purchaser pursuant to the terms of the Bond Purchase Contract for such Bond. Subject to the terms and conditions set forth in this Section 10, the Designated Representative is hereby authorized to approve the issuance, from time to time on a single date or on multiple dates to be determined to be in the best interest of the City, of one or more series of Bonds; to designate each series of Bonds as Tax -Exempt Bonds or Taxable Bonds; to select the Refunded Bonds from the Refunding Candidates; to select one or more Call Dates for the Refunded Bonds, to select one or more Purchasers; to approve the dated date, principal payment dates, interest payment dates, redemption/prepayment provisions, the Maturity Date, and the Interest Rate for each Bond; to agree to any additional terms and covenants that are in the best interest of the City and consistent with this ordinance; and to execute the sale of each Bond issued hereunder to the applicable Purchaser, provided that: (a) the aggregate principal (face) amount of all Bonds issued from time to time under this ordinance does not exceed $7,200,000, CC:\Legislative Development\LTGO-Refunding Bond 2020—PW facilities 4-20-21 VC:bjs Review and analysis by Barbara Saxton Page 11 of 13 183 (b) the Maturity Date for each series of Bonds issued under this ordinance is no later than December 1, 2034, (c) the aggregate purchase price for each series of Bonds shall not be less than 98% of the aggregate stated principal amount of such series of Bonds, excluding any original issue discount, (d) the true interest cost for all Tax -Exempt Bonds (in the aggregate) does not exceed 2.50%, (e) the true interest cost for all Taxable Bonds (in the aggregate) does not exceed 3.00%, and (f) any Refunding Bond is sold for a price that results in a minimum aggregate net present value debt service savings over the Refunded Bonds to be refunded by such Refunding Bonds of at least 0.50%. Subject to the terms and conditions set forth in this section, the Designated Representative is hereby authorized to execute the one or more Bond Purchase Contracts for the sale of the Bonds. Following the sale of a series of Bonds, the Designated Representative shall provide a report to Council describing the sale and final terms of such Bonds approved pursuant to the authority delegated in this section. The authority granted to the Designated Representative by this Section 10 shall expire on December 31, 2021. Upon passage and approval of this ordinance, the proper officials of the City including the Designated Representative, the Mayor, the City Administrator and the City Clerk are authorized and directed to undertake all action necessary for the prompt execution and delivery of the Bonds to the Purchaser thereof and further to execute all closing certificates, agreements, and documents required to effect the closing and delivery of the Bonds in accordance with the terms of the Bond Purchase Contract. Section 11. Ongoing Disclosure; Covenants. The Bonds are exempt from ongoing disclosure requirements of the Rule. The City may agree in a Bond Purchase Contract to provide the Purchaser of a series of Bonds certain financial or other information and agree to such covenants as determined to be necessary by the Designated Representative. Section 12. Lost, Stolen or Destroyed Bonds. In case any Bond shall be lost, stolen or destroyed while in the Registered Owner's possession, the Bond Registrar may at the request of the Registered Owner execute and deliver a new Bond of like date, number and tenor to the Registered Owner thereof upon the Registered Owner's paying the expenses and charges of the City and the Bond Registrar in connection therewith and upon its filing with the City written certification that such Bond was actually lost, stolen or destroyed and of its ownership thereof. In the case any Bond shall be lost, stolen, or destroyed while in the Registered Owner's possession, the Registered Owner may elect upon final payment of principal and interest of such Bond to surrender a photocopy of the Bond for cancellation atthe office of the Bond Registrar CC:\Legislative Development\LTGO-Refunding Bond 2020—PW facilities4-20-21 VC:bjs Review and analysis by Barbara Saxton Page 12 of 13 184 together with written certification that such Bond was actually lost, stolen or destroyed and of its ownership thereof. Section 13. Severability; Ratification. If any one or more of the covenants or agreements provided in this ordinance to be performed on the part of the City shall be declared by any court of competent jurisdiction to be contrary to law, then such covenant or covenants, agreement or agreements, shall be null and void and shall be deemed separable from the remaining covenants and agreements of this ordinance and shall in no way affect the validity of the other provisions of this ordinance or of the Bonds. All acts taken pursuant to the authority granted in this ordinance but prior to its effective date are hereby ratified and confirmed. Section 14. Corrections by Clerk. Upon approval of the City Attorney and Bond Counsel, the City Clerk is hereby authorized to make necessary corrections to this ordinance, including but not limited to the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; ordinance numbering and section/subsection numbering; and other similar necessary corrections. Section 15. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2021. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Allan Ekberg, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Pacifica Law Group LLP, Bond Counsel Attachment: ExhibitA — Form of Bond; Certificate of Authentication and Registration CC:\Leg islative Development\LTGO-Refunding Bond 2020—PW facilities 4-20-21 VC:bjs Review and analysis by Barbara Saxton Page 13 of 13 185 Exhibit A Form of Bond [TRANSFER RESTRICTIONS] UNITED STATES OF AMERICA NO. R-1 $ STATE OF WASHINGTON CITY OF TUKWILA LIMITED TAX GENERAL OBLIGATION [AND] [REFUNDING] BOND, 2021 [(TAXABLE)] INTEREST RATE: MATURITY DATE: REGISTERED OWNER: PRINCIPAL AMOUNT: The City of Tukwila, Washington, a municipal corporation organized and existing under and by virtue of the laws of the State of Washington (the "City"), hereby acknowledges itself to owe and for value received promises to pay to the Registered Owner identified above, on or before the Maturity Date identified above, the Principal Amount identified above and to pay interest thereon from the date of delivery, or the most recent date to which interest has been paid or duly provided for, at the Interest Rate set forth above (the "Interest Rate"). Interest on this bond shall accrue from its dated date until paid and shall be computed per annum on the principal amount outstanding on a 30/360 basis. Principal of and accrued interest on this bond shall be payable on the dates set forth in the payment scheduled attached hereto. Both principal of and interest on this bond shall be payable in lawful money of the United States of America. Principal and interest on this bond shall be payable by check or warrant or by other means mutually acceptable to the Registered Owner and the City. Upon final payment of principal and interest of this bond, the Registered Owner shall surrender this bond for cancellation at the office of the Bond Registrar in accordance with Ordinance No. of the City (the "Bond Ordinance"). This bond is issued pursuant to the Bond Ordinance to provide funds [to finance and/or reimburse the City for costs of acquiring, improving, developing and equipping certain capital improvements to the City's public works facilities] [to refund certain outstanding general obligations bonds of the City] and to pay costs of issuance. Capitalized terms used in this bond have the meanings given such terms in the Bond Ordinance. [Prepayment provisions] This bond [has/has not] been designated by the City as a "qualified tax-exempt obligation" within the meaning of Section 265(b) of the Internal Revenue Code of 1986, as amended. A-1 186 The City has in the Bond Ordinance authorized the creation of a fund to be used for the payment of debt service on this bond, designated as the Debt Service Fund. The Debt Service Fund shall be drawn upon for the sole purpose of paying the principal of and interest on this bond. The City hereby irrevocably covenants and agrees with the owner of this bond that it will include in its annual budget and levy taxes annually, within and as a part of the tax levy permitted to the City without a vote of the electorate, upon all the property subject to taxation in amounts sufficient, togetherwith other money legally available therefor, to pay the principal of and interest on this bond as the same shall become due. The full faith, credit and resources of the City are hereby irrevocably pledged for the annual levy and collection of such taxes and the prompt payment of such principal and interest. Owners of this bond do not have a security interest in particular revenues or assets of the City. This bond is not a debtor indebtedness of the State of Washington, or any political subdivision thereof other than the City. This bond shall not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Bond Ordinance until the Certificate ofAuthentication hereon shall have been manually signed by or on behalf of the Bond Registrar or its duly designated agent. This bond is issued pursuant to the Constitution and laws of the State of Washington, and duly adopted ordinances of the City. This bond is transferable upon compliance with the conditions set forth in the Bond Ordinance. It is hereby certified that all acts, conditions and things required by the Constitution and statutes of the State of Washington to exist, to have happened, been done and performed precedent to and in the issuance of this bond exist, have happened, been done and performed and that the issuance of this bond does not violate any constitutional, statutory or other limitation upon the amount of bonded indebtedness that the City may incur. IN WITNESS WHEREOF, the City of Tukwila, Washington, has caused this bond to be executed by the manual or facsimile signature of the Mayor of the City of Tukwila and attested by the manual or facsimile signature of the City Clerk, as of this day of , 2021. [SEAL] ATTEST: Christy O'Flaherty, MMC, City Clerk A-2 CITY OF TUKWILA, WASHINGTON By Allan Ekberg, Mayor 187 CERTIFICATE OF AUTHENTICATION AND REGISTRATION This bond is the City of Tukwila, Limited Tax General Obligation and Refunding Bond, 2021 [(Taxable)] described in the within mentioned Bond Ordinance and is registered in the name of the Registered Owner on the books of the City, in the office of the City Finance Director (the "Bond Registrar"), as to both principal and interest, as noted in the registration blank below. All payments of principal of and interest on this bond shall be made by the City to the Registered Owner from the Debt Service Fund.] Date of Registration 188 , 2021 Name and Address of Registered Owner A-3 Signature of Bond Registrar Finance Director TO: City of Tukwila Allan Ekberg, Mayor Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: May 12, 2021 SUBJECT: City Administrator's Report The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. �. Intergovernmental Update • ICMA Institute on Race, Equity and Inclusion: City Administrator David Cline participated in an International County/City Managers Association (ICMA) Institute on Race, Equity and Inclusion Learning Exchange on April 27. • Sound Cities Association Mayors Meeting: Mayor Ekberg participated in a Sound Cities Association Mayors meeting on April 27. • Pacific Northwest Education and Workforce Summit: On April 28 Mayor Ekberg offered welcoming remarks at the 2021 Pacific Northwest Education and Workforce Summit hosted by the Seattle Southside Chamber of Commerce and Worksource. Economic Development staff also participated in the event. • WRIA9 Watershed Ecosystem Forum Management Committee: Mayor Ekberg participated in a WRIA9 Watershed Ecosystem Forum Management Committee meeting on April 28. • Puget Sound Regional Council General Assembly: Council President Kruller represented the City at the Puget Sound Regional Council General Assembly meeting on April 29. Mayor Ekberg also participated in the event. • Governor Bill -Signing at Tukwila Community Center: On May 4 Governor Inslee held a bill - signing event at the Tukwila Community Center. Mayor Ekberg offered welcoming remarks to Governor Inslee and the visiting State Legislators. Council President Kruller also attended the event. • King County City Managers/City Administrators Meeting: City Administrator David Cline hosted the King County City Managers/City Administrators monthly meeting on May 5 where the AWC provided a Legislative Overview and a brief presentation on the American Rescue Plan, the SCA and WCMA also provided updates. The group also had a Roundtable discussion about the American Rescue Plan and reopening plans for City facilities. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 189 City Administrator's Report May 12, 2021 Page 2 • Get to Know Regional Affordable Housing Partners: On May 7 Mayor Ekberg and Council President Kruller participated in the Get to Know Regional Affordable Housing Partners event hosted by the Housing Development Consortium. • 2021 Spotlight Award for Program Excellence: Tukwila Parks & Recreation was awarded the Washington Recreation & Parks Association 2021 Spotlight Award for Program Excellence in Health & Wellness for Operation Senior Meal Drop. Over the course of the year, Senior Meal Drop delivered over 18,500 meals to Tukwila seniors. This delivery of meals allowed our vulnerable populations to stay home and stay safe during the pandemic and the weekly phone calls to take orders and the deliveries provided social interaction for many of our residents. II. Community Events • Restoration at Riverton: Restoration at Riverton kicked off a monthly series on May 4. Olena Perry, Parks Staff, the Park Steward, and a dedicated volunteer removed 300 square feet of English ivy and cut 3 tree rings from struggling maples next to Gully Gardens. • Self -guided Native Plant Walk: The self -guided native plant walk at Tukwila Park has been such a success that the signs put up by Partner in Employment and Green Tukwila will be left up for a few more weeks as requested by a neighbor. • Tukwila Park Clean -Up: Partner in Employment will be returning to Tukwila Park on May 10 for 2 weeks of invasive removal with their green training program. • Spring Park N Play: Spring Park N Play is in full swing, with the food distribution sites focusing on Crestview, Cascade View, and the Tukwila Community Center. During the first 2 weeks of the session, 950 meals were distributed. Staff continue to see new families each week. Staff are working with the Seattle Public Schools and United Way of King County on a plan to continue the program this summer. • Camp Tukwilly: Online registration for Camp Tukwilly opened on May 3 for Tukwila Residents. On May 17 registration will be open to anyone. III. Staff Updates Public Safety • Meeting with Foster High Students: Chief Dreyer met with Mr. Kraght's class at Foster High School on May 7 for a focused discussion on how the Tukwila Police Department can meet the needs of the Tukwila youth. More meetings are being planned. Project Updates • Boeing Access Rd over Airport Way Bridge: Estimated Completion: June 2021 Razz Construction has completed the column jackets on the east and west side of Airport Way. The column jackets have been installed, painted, and backfilled. Construction crews plan to work on the center column this week to complete the project by end of June. • 42"d Ave S Bridge Replacement: Design continues for the 42nd Ave S Bridge as TranTech Engineering is starting to collect and process data for the Type, Size, and Location report. City Phone: 206-433-1800 • Email: Mayor@TukwilaWA,gov • Website: TukwilaWA.gov 190 City Administrator's Report May 12, 2021 Page 3 staff continues to coordinate the public outreach for this project and perform research regarding funding opportunities for design and construction. • Tukwila Teen and Senior Center: Phase 1 of Community Engagement has started and is centered around small group feedback meetings. There is an internal staff team that is working to partner with people and organizations in the community to help us connect with as many community members as possible. Boards, Commissions and Committees • Arts Commission: The next meeting is scheduled for May 26, 2021. 2 Resident position terms expire December 31, 2021. No vacancies. • Civil Service Commission: The next meeting is scheduled for May 20, 2021. 1 resident term set to expire December 31, 2021. No vacancies. • COPCAB: The next meeting is scheduled for May 13, 2021. 3 Resident position terms set to expire December 31, 2021. VACANT: 1 School District Representative and Student Representative. • Equity & Social Justice Commission: The next meeting is scheduled for June 3, 2021. 1 City Council Representative position term expires December 31, 2021. 2 Education position terms expires December 31, 2021. 1 City Employee position term expires December 31, 2021. 1 Community Representative position term expires December 31, 2021. VACANT: 1 Education Representative and Student Representative. • Human Services Advisory Board: The next meeting is being scheduled for June 2021. 1 Resident position term expires December 31, 2021. 1 Faith -Based Community position term expires December 31, 2021. VACANT: 1 Business Community Representative. • Library Advisory Board: The next meeting is scheduled for July 6, 2021. The June meeting is tentative pending business needs. 3 Resident position terms expire December 31, 2021. VACANT: Student Representative. • Lodging Tax Advisory Committee: The next meeting is scheduled for May 14, 2021. All positions are 1 -year terms. VACANT: 1 Business Collecting Tax Representative and 1 Funded by Tax Representative. • Park Commission: The next meeting is scheduled for May 19, 2021. 3 Community position terms expire December 31, 2021. VACANT: 1 Community Representative and Student Representative. • Planning Commission: The next meeting is scheduled for May 27, 2021. No terms set to expire in 2021. VACANT: 1 Resident Position. Confirmation of appointment is scheduled for May 17, 2021. Phone: 206-433-1800 • Email: Mayor@TukwilaWA,gov • Website: TukwilaWA.gov 191 192 UPCOMING MEETINGS AND EVENTS MAY 2021 Due to COVID-19, meetings will be held electronically, with telephone access available (see agenda page). MAY 17 MON MAY 18 TUE MAY 19 WED MAY 20 THU MAY 21 FRI MAY 22 SAT 9 Community Services and Safety 5:30 PM Electronic meeting 9 Planning 2nd Community Development Cancelled 9 City Council Regular Meeting PM Electronic meeting 9 Civil Service Commission 5:30 PM Electronic meeting ` , TUKWILA PARTNERSHIP LITTER CLEAN-UP PARTY 10:00 AM — 11:30 AM Click here to sign-up. ,-7--.ias TRANSIT CHAT: GETTING AROUND SOUTH KING COUNTY JoinMobility Managemententand SKC Trips to learn about transportation options in South King County and earn rewards like a $20 ORCA card. 5:00 PM — 6:00 PM Click here to register. For accessibility accommodations, email mobility@hopelink.org at least one week before the session. la King County 2021 CANDIDATE FILING DUE IN PERSON BY 4:30 PM TODAY! To help slow the spread of COVID-19, in-person filing may be available by APPOINTMENT ONLY. Click here for more information. I G B LOO 1 DONATE BLOOD MAY 1-31 FOR A CHANCE TO WIN A WEBER 3-GASBBQ GRILL! Your donation is critical! With less than a 24-hour supply of blood on hand for hospitals,7:00 more donors are needed to make and keep their appointments with Bloodworks Northwest. This shortage has left our community's blood supply at emergency levels, risking the inability to meet patient needs. Yourblood and timeesaves s lives. To schedule an appointment, call 206-241-6300 or click here to schedule an appointment online. MAY24 MON MAY25 TUE MAY26 WED MAY27 THU MAY28 FRI MAY29 SAT - Finance and Governance 5:30 PM Electronic meeting Si Transportation and Infrastructure Services 5:30 PM Electronic meeting ➢City Council Committee of the Whole Meeting 7:00 PM Electronic meeting Special Meeting will immediately follow the Committee of the Whole Meeting. > Arts Commission 6:00 PM Electronic meeting 3- Planning Commission 6:30 PM Electronic meeting .NAL BLV I Action I Committee ' 1 TUBO LA INTERNATIONAL BOULEVARD ACTION COMMITTEE TRASH PICK-UP DAY For more information, call Sharon Mann at 206-200-3616. s COVID-19 FINANCIAL RESOURCES FOR RESIDENTS, WORKERS AND BUSINESSES Many changes are happening in response to the COVID-19 virus and federal, state and local governments are working to help. The City of Tukwila has g compiled a range of information developed by various agencies and governments that may be helpful to our businesses, workers, and residents. 906 Click here for more information and resources. 1 TU KW I LA ADOPT -A -SPOT AND BECOME A PARK STEWARD �� A year round partnership with residents, community groups and businesses to help beatify Tukwila's parks and trails. Will you consider PARKA 5H RECREATIONOAR HEALTHY < UN adopting a spot by pitching in to pick up litter in your favorite parks? -"'''.-- For more information, call 206-767-2315 or visit tukwilawa.gov/adopt-a-spot. remPARK N PLAY PROGRAM FOR CHILDREN 18 YEARS OF AGE AND YOUNGER APR 20 — MAY 27 TUESDAYS & THURSDAYS PARK NPLAY Free meals, snacks, activity kits and other essentials! Tukwila Parks and Recreation will deliver free meals, activity kits and snacks. Staff will be at various school lunch sites in the morning, and then various parks around 12 PM. If you are having trouble making it out to a school site to pick up lunch, then visit us at the park! Mask and social distancing are required. For more information, click here. DRIVE THRU PICK-UP 3118 S 140TH ST TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM — 2:30 PM i p Tukwila Pantry is in need of shopping bags. vtYLLtJ C� VOLUNTEERS — In need of volunteers between 8 AM — 1 PM for food packaging Mondays, Wednesdays and Fridays and food distributions pTuesdays, Thursdays and Saturdays. To sign-up to volunteer, visit https://www.signupgenius.com/go/9040a4dabac2ealf85-volunteer2. DONORS — Please donate at TukwilaPantry.org. STILL WATER SNACK PACK NEEDS YOUR DONATIONS AND VOLUNTEER HELP! SnackPack serves food bags on Fridays to Tukwila students in need. Volunteers needed on Wednesdays, 1 PM -3 PM, Thursdays 9 AM -10 AM and Fridays 9:45 AM -12:15 PM. Please donate to feed our Tukwila kids. For more information, call 206-717-4709 or visit facebook.comlTukw!IaWeekendSnackPack. Checks can be mailed to Still Waters, PO Box 88576, Tukwila WA 98138. FREE COVID-19 TESTING CHURCH BY THE SIDE OF THE ROAD 3455 S 148th St 9:30 AM — 5:30 PM MON-SAT Q N Q Drive-thru and walk-up testing is available. CHI Franciscan partners with King County and City of Tukwila to provide this free service. See flyer for information in multiple languages: records.tukwilawa.govlWebLinkll/edoc/333100/pagel.aspx `' {ti KingCounty For more information to register, call King County at 206-477-3977 (8am — 7pm) or visit www.chifranciscan.org/freetesting. '❑ as Public Health COVID-19 VACCINATION All Washingtonians age 16 and up are eligible to receive a COVID-19 vaccination. For more information, visit kingcounty.gov/vaccine or call 206-477-3977. Interpreters are available for assistance. For telephone -to -text relay service, dial 711 or 1-800-833-6384. For tactile interpretation, visit seattledbsc.org. Seattle & 1f.ir4g County 193 Tentative Agenda Schedule MEETING 1 - REGULAR MEETING 2 - C.O.W. MEETING 3 - REGULAR MEETING 4 - C.O.W. MAY 3 See below link for the agenda packet to view the agenda items: May 3, 2021 Regular Meeting MAY 10 See below link for the agenda packet to view the agenda items: May 10, 2021 ce-,- "«^^ c* f r Whole Meeting MAY 17 See below link for the agenda packet to view the agenda items: May 17, 2021 Regular Meeting- MAY 24 Special Issues - COVID-19 Weekly Report. - COVID-19 Year -End Financial Impact Report. An agreement for Emergency Police Communication Services with Valley Communications Center. - Contract amendments with Shiels Obletz Johnsen, Inc. for project management services. - An update on the City of Tukwila 2021 Juneteenth Commemoration, Digital Platform Roadshow. Special Meeting to follow Committee of the Whole Meeting. Consent Agenda - Contract amendments with Shiels Obletz Johnsen, Inc: - Authorize the Mayor to sign Amendment #3 to Contract #16-179 with Shiels Obletz Johnsen for project management services for the Public Works Building Tenant Improvements Projects in the amount of $127,617.65. - Authorize the Mayor to sign Amendment #1 to Contract #21-036 with Shiels Obletz Johnsen for project management services for the Intergenerational Youth and Senior Center Project in the amount of $94,380. MEETING 1 - REGULAR MEETING 2 - C.O.W. MEETING 3 - REGULAR MEETING 4 - C.O.W. JUNE 7 Special Presentation JUNE 14 Public Hearing JUNE 21 Special Presentation JUNE 28 Special Issues Introduction of the "Tukwila, City of Opportunity Scholarship" recipients. Consent Agenda A resolution adopting the 2022-2027 Six -Year Transportation Improvement Program. Special Issues - COVID-19 Weekly Report. - A contract with Security Lines US for Park Security Cameras in the amount of $125,000. Special Meeting to follow Committee of the Whole Meeting. Consent Agenda Report from the Public Safety Bond Financial Oversight Committee. Consent Agenda Award a bid and authorize the Mayor to sign a contract for the 2020-2021 Annual Small Drainage Program. - Award a bid and authorize the Mayor to sign a contract for 2021 Overlay Program. - Authorize the Mayor to sign a contract for 2021 Overlay Program Construction Management services. - A resolution declaring certain fleet vehicles and equipment surplus, and authorizing their sale or deposit. Unfinished Business - A resolution adopting the 2022- 2027 Six -Year Transportation Improvement Program. - COVID-19 Weekly Report. - Fire Department Boat Program. Approve an application for Lodging Tax Funds from the City of Tukwila for the Rugby 7 Sponsorship in the amount of $10,000. Unfinished Business - COVID-19 Weekly Report. - A resolution adopting the 2022-2027 Six -Year Transportation Improvement Program. - Update on Experience Tukwila. - Authorize the Mayor to sign a contract with Security Lines US for Park Security Cameras in the amount of $125,000. - A resolution designating weapons storage for court visitors. - COVID-19 Weekly Report. - Authorize the Mayor to sign an agreement for Emergency Police Communication Services with Valley Communications Center. 194