HomeMy WebLinkAboutCOW 2021-05-24 COMPLETE AGENDA PACKETTukwila City Council Agenda
❖ COMMITTEE OF THE WHOLE •❖
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Allan Ekberg, Mayor Counci/members: ❖ Verna Seal ❖ Kathy Hougardy
David Cline, City Administrator ❖ De'Sean Quinn ❖ Thomas McLeod
Kate Kruller, Council President ❖ Zak Idan ❖ Cynthia Delostrinos Johnson
THE MEETING WILL
20-28 ADOPTED
ANY PUBLIC AGENCY,
RCW 42.30 UNLESS
NOT BE
CONDUCTED AT TUKWILA CITY HALL, BASED ON THE GOVERNOR'S PROCLAMATION
2020 WHICH SAYS IN PART:
TO RCW 42.30, IS PROHIBITED FROM CONDUCTING ANY MEETING, SUBJECT TO
MARCH 24,
SUBJECT
(A) THE
MEETING IS NOT CONDUCTED IN-PERSON AND INSTEAD PROVIDES AN OPTIONS)
FOR THE PUBLIC TO ATTEND THE
THE PHONE
For Technical
Monday, May 24, 2021; 7:00
PROCEEDINGS THROUGH, AT MINIMUM, TELEPHONIC ACCESS, ..."
NUMBER FOR THE PUBLIC TO LISTEN TO THE MEETING IS:
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PM
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE
2. LAND
ACKNOWLEDGEMENT
The City of Tukwila is located on the ancestral lands of the Coast Sal/sh people.
We acknowledge their continuing connections to land, waters and culture.
We pay our respects to their elders past, present and emerging.
3. PUBLIC COMMENTS—
including comment
on items both on and
not on the meeting
agenda
* 2021 update * Those wishing to provide public comments now have the
opportunity to verbally address the City Council via phone or Microsoft Teams
for up to 5 minutes for items both on and not on the meeting agenda.
To take advantage of this option, please email citycouncil@tukwilawa.gov
with your
meeting.
to
name and the topic you wish to speak on by 5:00 PM on the date of the meeting.
Please clearly indicate that your message is for public comment during the
You will receive further instructions and be called upon during the meeting
address the City Council.
4. SPECIAL ISSUES
a. Weekly COVID-19 report.
b. COVID-19 year-end financial impact report.
c. An agreement for Emergency Police Communication Services with
Valley Communications Center.
d. A contract to facilitate relocation of the City Records Center.
e. A contract with King County for grant funds for veterans, seniors
and human services.
f. An update on the City of Tukwila 2021 Juneteenth
Commemoration, Digital Platform Roadshow.
g. Contract amendments with Shiels Obletz Johnsen for project
management services:
(1) Public Works Building Tenant Improvements Project.
(2) Intergenerational Youth and Senior Center Project.
h. Discussion and consensus on the next steps associated with the
disposition of former Fire Station 52.
Pg.1
Pg.9
Pg.49
Pg.63
Pg.77
Pg.111
Pg.115
Pg.119
Pg.127
Pg.135
(continued..)
COMMITTEE OF THE WHOLE MEETING
May 24, 2021
Page 2
5. REPORTS
a. Mayor
b. City Council
c. Staff
6. MISCELLANEOUS
7. EXECUTIVE SESSION
8. ADJOURN TO SPECIAL MEETING
❖ SPECIAL MEETING ❖
•:• Ord #2655 ❖ Res #2023
1. CALL TO ORDER / ROLL CALL
2. CONSENT
AGENDA
a. Approval of Vouchers
b. Contract amendments with Shiels Obletz Johnsen, Inc.:
(1) Authorize the Mayor to sign Amendment No. 3 to contract #16-179
with Shiels Obletz Johnsen for project management services for the
Public Works Building Tenant Improvements Projects in the amount of
$127,617.65.
(2) Authorize the Mayor to sign Amendment No. 1 to contract #21-036
with Shiels Obletz Johnsen for project management services for the
Intergenerational Youth and Senior Center Project in the amount of
$94,380.00.
[Reviewed and forwarded to Consent by the Community Services and Safety
Committee on 5/17/217
c. Authorize the Mayor to sign a contract with Engineered Products a
PAPE Company to facilitate relocation of the City Records Center in
the amount of $80,360.26 (plus sales tax and 10% contingency).
[Reviewed and forwarded to Consent by the Finance and Governance
Committee on 5/24/21. J
Pg.115
Pg.119
Pg.127
Pg.63
3. UNFINISHED
BUSINESS
Authorize the Mayor to sign a contract with King County for grant funds for
veterans, seniors and human services in the amount of $115,384.00.
Pg.77
4. NEW BUSIN ESS
For discussion of Consent Agenda items only, if necessary.
5. EXECUTIVE
SESSION
Collective Bargaining — Pursuant to RCW 42.30.140(4)(b). (60 minutes)
NO action will follow in the open meeting.
6. ADJOURNMENT
This agenda is available
Remote Tukwila Council
at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities.
meetings are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov)
WELCOME TO THE TUKWILA CITY COUNCIL MEETING
The Tukwila City Council encourages community participation in the local government process and
welcomes attendance and public comment at its meetings.
MEETING SCHEDULE
Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes
formal action in the form of motions, resolutions and ordinances at Regular Meetings.
Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The
City Council considers current issues, discusses policy matters in detail, and coordinates the work of
the Council at Committee of the Whole meetings.
PUBLIC COMMENTS
Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on
and not on the meeting agenda during Public Comments. The City Council will also accept comments on an
agenda item when the item is presented in the agenda, but speakers are limited to commenting once per
item each meeting.
When recognized by the Presiding Officer, please go to the podium if on-site or turn on your microphone if
attending virtually and state your name clearly for the record. The City Council appreciates hearing from you
but may not respond or answer questions during the meeting. Members of the City Council or City staff may
follow up with you following the meeting.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public
interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council
Rules of Procedure provide the following guidelines for Public Hearings:
1. City staff will provide a report summarizing and providing context to the issue at hand.
2. The proponent shall speak first and is allowed 15 minutes to make a presentation.
3. The opponent is then allowed 15 minutes to make a presentation.
4. Each side is then allowed 5 minutes for rebuttal.
5. After the proponents and opponents have used their speaking time, the Council may ask further
clarifying questions of the speakers.
6. Members of the public who wish to address the Council on the hearing topic may speak for 5
minutes each.
7. Speakers are asked to sign in on forms provided by the City Clerk.
8. The Council may ask clarifying questions of speakers and the speakers may respond.
9. Speakers should address their comments to the City Council.
10. If a large number of people wish to speak to the issue, the Council may limit the total amount of
comment time dedicated to the Public Hearing.
11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the
issue is open for Councilmember discussion.
12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as
set forth by RCW 42.30.100.
For more information about the City Council, including its complete Rules of
Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayors review
Council review
05/24/21
RB
ITEM INFORMATION
ITEM No.
4.A.
1
STAFF SPONSOR: RACHEL BIANCHI
ORIGINAL AGENDA DATE: 05/24/21
AGENDA ITEM TITLE A weekly update on the City's planning and response to COVID-19 (Coronavirus)
CATEGORY 11 Discussion
05/24/21
❑ Motion
Mtg Date
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg Date
SPONSOR n Council 11 Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ TS ❑ P&R ❑ Police ❑ Pr
SPONSOR'S The City is actively engaged in regional efforts to address the coronavirus (COVID-19).
SUMMARY Staff are providing the Council with updated information regarding the City's response to
COVID-19.
REVIEWED BY ❑ Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Com ❑ Planning/Economic Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: N/A COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
N/A
N/A
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
MTG. DATE
ATTACHMENTS
05/24/21
Coronavirus Report
1
2
CORONAVIRUS RESPONSE UPDATE
May 24, 2021
* Denotes All New Content in the Section
ESSENTIAL SERVICES AND CITY OPERATIONS
Current Phase 3
Next Evaluation June 30, 2021
* Essential Services & City Operations
The City is targeting July 6, 2021 to phase back in full in-person operations at City facilities. Like other
jurisdictions in the area, it is anticipated that this will be a phased approach with some additional remote
work opportunities when feasible.
* Financial Sustainability
On Monday, May 17, 2021 the Council provided initial direction on how to spend much of the FYI 2021
Streamlined Sales Tax funds. It is anticipated that the Finance and Governance Committee will begin to
take up how to spend the American Rescue Plan Act (ARPA) funds at the June 7, 2021 meeting and that
conversation will move to the full Council for consensus.
* Human Services
Summary: This week HS staff assisted with a total of $4,118. Currently 6 households are in various stages of the
intake process. The lowest request for back owing rent this week was $700 and the highest was $8,150. The
KC EPRAP 2.0 program did open on 5-17-21. Residents and landlords who applied for the EPRAP program
can check their status by going to:
https://kingcounty.gov/depts/community-human-services/COVID/eviction-prevention-rent-assistance
Once a tenant's name is pulled, KC assigns their specific case to a neighborhood agency who will assist with
the full application and paperwork requirements.
The utility shut-off moratorium is in place until 7-31-21.
Source Households
Assisted/Ind
General Fund Contracted Rent: $1,200,00
Partners 1/5 Utility: $
Covid Rental & Utility Assistance Rent: $2,200.00
2/5 Utility: $. 698.00
Funding Breakdown
Sewer/Water
HB 1406 Rental Assitance
Information from the community
on total past due rent amount
$
$
$500-$1,200 = 3
$1,250-$3,500 = 5
$3,600-$4,000 =
Over $4,000 = 1
3
Fire Staffing and CaIIs for Service
There have been no changes to Fire staffing since the last report.
Police Staffing and CaIIs for Service
There have been no changes to Fire staffing since the last report.
* Business Recovery
Business Re -Openings and Closings
On May 13, 2021 Governor Jay Inslee announced that all counties in Washington will move to
Phase 3 of the Healthy Washington: Roadmap to Recovery reopening plan on May 18 and the
state is moving toward a full reopening statewide on June 30. King County was already in Phase 3
so that did not change our phase. If statewide ICU capacity reaches 90%, activities will be rolled
back again.
In Phase 3 most indoor activities are allowed up to 50% occupancy to a maximum of 400 people.
Examples of these activities are dining, retail, professional services, personal services, worship
services, card rooms, museums, gyms and fitness, and movie theaters. Other types of indoor
entertainment are also allowed with restrictions, such as: karaoke and recreational singing, darts,
billiards, arcade games, trampoline facilities, indoor playgrounds, and training classes.
Also in Phase 3 some in-person spectators at events are allowed. This includes professional and
high school sports, motorsports, rodeos, graduations, and other spectator events. Generally,
indoor and outdoor venues are capped at the lower of 25% of normal capacity; however,
vaccinated -only sections may be seated at full capacity.
On May 13 the CDC issued new guidance on masks and the Governor announced that the State
would adopt the CDC's guidance. The guidance allows fully vaccinated people to not wear
masks except where still required such as in hospitals and public transportation. Businesses still may
require employees and customers to wear masks.
Business Assistance
The State approved $2.4 billion of federal funding for COVID assistance which includes $240 million
for small business assistance grants. The grants are being administered by the State's Department
of Commerce. Their application portal opened on March 29 with applications due by April 9. On
March 29 and April 2 we notified our businesses about the grant opportunity. The State
Department of Commerce implemented a very efficient grant portal and process for this round.
Based on a very preliminary review, approximate 165 small businesses in Tukwila applied. The
demographics of the majority ownership of the businesses was self -identified as approximately 26%
African American/Black, 37% Asian American, 5% Hispanic, 2% LGBTQ+, 34% Woman, and 1%
Veteran. Note, ownership of a particular business may include multiple categories and not all
applications may be qualified. The State approved the grants in early May. City staff have
requested the final results for Tukwila businesses.
The federal government's $1.9 trillion American Rescue Plan Act includes very significant funding
to support business including $28.6 billion for a Restaurant Revitalization Fund, an additional $15
billion for Economic Injury Disaster Loans (EIDL), an additional $10 billion for State Small Business
Credit Initiative (SSBCI), and an additional $7.5 billion for the Paycheck Protection Program (PPP).
Those programs will be administered by the U.S. Small Business Administration. On March 30 the
government extended the PPP application period through May.
4
King County is distributing $145 million of federal funds for residential rental assistance and eviction
prevention to tenants and landlords through their Eviction Prevention and Rental Assistance
Program (EPRAP). The program distributed $37 million in 2020. Landlords and tenants can apply.
Financial assistance is based on household income and other criteria. Eligible tenant applications
are selected by lottery. Human Services staff notified landlords with whom they have relationships
and on May 13 Code Enforcement staff sent an email to all licensed residential landlords
announcing the opportunity.
City staff sent an email to Tukwila businesses encouraging very small food and beverage
businesses to apply for a grant from the Restaurant Revitalization Fund. The application period
closes on May 24 and as of May 18th the program still had over $200 million remaining for very
small eligible businesses.
Unemployment
The unemployment claims data report will be included monthly. The report though March was
included in the agenda packet for the May 3rd Council meeting.
On March 11, 2021 the President signed the $1.9 trillion American Rescue Plan Act. The new law
extends Pandemic Emergency Unemployment Compensation (PEUC), which is for workers who
have exhausted all other benefits, plus the Pandemic Unemployment Assistance (PUA), which
benefits people who do not qualify for regular unemployment such as self-employed people and
independent contractor, for an additional 29 weeks. It also extends the Federal Pandemic
Unemployment Compensation (FPUC) which provides an extra $300 per week for eligible
claimants who are receiving benefits from any unemployment program through September 6,
2021.
Information on employment resources for community members that have been affected by job
loss or reduced hours due to COVID is posted on the City's website and has been shared with
social service partners. Staff promoted it through our social media accounts.
MEETING THE COMMUNITY'S BASIC NEEDS
* Food Resources and Distribution
Park n' Play, number reflects spring distribution
total to date: April 22 - May 18.
Senior Meals, number of meals distributed
Tukwila Pantry
Attendance 484
Meals 1546
Breakfast Items 1056
Snack Items 1056
Rec Kits 604
Masks 791
Duwamish Curb Cafe 41
Meals on Wheels 222
Operation Meal Drop 35
5/13/21 463
5/15/21 338
5/18/21 402
5
L41
Cing County
COVID-19 UPDATES
* Covid-19 Tukwila Overview
Public Health - Seattle & King County COVID-19 Outbreak Summary
Update date
5/19/2021
9:24 AM
Click on the icons to explore
this dashboard:
Overview
Demographics
Geography
Geography over time
Select city to compare:
Count
New since
yesterday
Tukwila
Summary of counts for Tukwila
Overall
Percent
Rate per 100,000 Compared to King
residents County rate
Past 14 days
Count Percent
Positives
Confirmed
Probable
Hospitalizations
Deaths due to
COVID-19 illness
All PCR test results
People tested by
PCR
Legend:
1,922 3 7.6% of all tests 9,183.0
1,874 2 8,953.7
48 1 229.3
89 0 4.6% of all positive cases 425.2
17 0 0.9% of all positive cases 81.2
24,753 5 118,265.6
10,699 1 51,118.0
Lower than overall King County rate • Similar to overall King County rate
* Mobile Vaccination Team
48.00
46.0
2.0
1.0 2.1%
2.0 4.2%
651.0
• 49.0
Higher than overall King County rate
On Monday, March 1, 2021 the Tukwila Fire Department deployed its Mobile Vaccine Team (MVT)
to provide COVID-19 vaccines to eligible under the state's 1 B category. The MVT is focusing this
initial effort on senior housing. The following is the information available as of this writing for
vaccinations given by the MVT.
5/14 - 37 individuals received vaccinations
6
* Vaccine Update & Locations
There are many ways for community members to access the vaccine at no cost. Multiple
appointments are available at publicly run mass vaccination sites in the area, as well as private
opportunities. As of this writing, all locations below have open appointments; additional locations
can be found at: vaccinelocator.doh.wa.gov
• Walgreens - 3716 S. 144th Tukwila. walgreens.com/findcare/vaccination/covid-19
• Target - 301 Strander Boulevard. cvs.com/vaccine/intake/store/covid-screener/covid-qns
• Auburn - 1 101 Supermall Way - appointment required.
KingCounty.gov/COVID/Registration
• Kent - Showare Center - appointment required. KingCounty.gov/COVID/Registration
• City of Seattle - Rainier Beach Boat Launch - subscribe to list to learn for open
appointments at Seattle.gov/Mayor/Covid-19/vaccinations or call 206-684-2489
(interpretation available)
• SeaMar - Burien, Seattle and White Center locations. seamar.org/covid-vaccine
• Kaiser Permanente - 2715 Naches Avenue, Renton (membership not required)
Vaccinations in King County as of May 18, 2021:
• 1 dose: 1,348,146 or 69.0%
• 2 does: 1,055,011 or 54.0%
As of May 18, 2021 - Burien, Renton, Tukwila, and SeaTac communities (the geographic location
tracked by the Health Department) the following proportion of the total population has received
at least their first dose:
• 16+: 66.5%
• 65+: 89.8%
• 75+: 91.5
* COVID-19 Testing
The following are the number of individuals tested over the past week at the Church by the Side of
the Road. This is a regional testing facility drawing individuals from across south King County. Positive
rates for the prior weeks were hovering around 18.5%. All testing locations in the region are seeing
a significant surge in the number of people requesting tests. King County has contracted with off-
duty officers to provide traffic management along Tukwila International Boulevard and Military Road
to mitigate traffic impacts in the neighborhood.
5/18 - 166 individuals tested
5/17 - 238 individuals tested
5/16 - closed
5/15 - 146 individuals tested
5/14 - 143 individuals tested
5/13 - 146 individuals tested
5/12 - 202 individuals tested
7
8
COUNCIL AGENDA SYNOPSIS
"•+a�' 4iy+ Initials
ITEMNO.
4.
Meeting Date
Prepared by
Mayor's review
Council review
05/24/21
Vicky
01\\,___
.
_}.0
19Q8
ITEM INFORMATION
STAFF SPONSOR: VICKY CARLSEN
ORIGINAL AGENDA DATE: 5/24/21
AGENDA ITEM TITLE 2020 Year -End Financial Report
CATEGORY
0
Mtg
Discussion
Date 5/24/21
❑ Motion
Mtg Date
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid _Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD 11
Finance ❑ Fire ❑ P&R ❑ Police ❑ PW
SPONSOR'S COVID-19: 2020 Year -End Financial Results
SUMMARY
REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN. Finance
COMMITTEE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
5/24/21
MTG. DATE
ATTACHMENTS
5/24/21
Informational Memorandum dated 5/24/21
9
10
TO:
CC:
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
City Council
Mayor Ekberg
FROM: Vicky Carlsen, Finance Director
BY: Aaron Williams, Fiscal Manager
DATE: May 24, 2021
SUBJECT: 2020 Year -End Financial Summary
ISSUE
The year-end financial report summarizes for the City Council the Citywide financial results and highlights
significant items or trends through 2020.
DISCUSSION
2020 was an unprecedented year due to the COVID-19 health emergency which negatively impacted local,
state, and national economies. The pandemic resulted in stay-at-home orders with businesses closing to
in-person activity for several weeks. Unemployment soared and many small businesses closed.
The City's main revenue sources: sales, gambling, utility, and admission taxes, as well as user fees for
recreation all declined. Initial estimates projected revenue losses could be as much as $12 million. In
response to the projected revenue losses, the City reduced the operating budget in several ways. Staffing
was reduced by freezing vacant positions, layoffs, furloughs, and pay reductions. Extra labor was virtually
eliminated, and overtime was reduced. Travel and non-essential training were eliminated, and low priority
programs were either reduced or eliminated. Each department performed a line -item budget scrub and
reduced everywhere possible.
Because the City took immediate steps and made the hard decisions early in the process, we were able to
meet, and exceed, fund balance policy for the general fund.
Highlights for 2020 are as follows:
• General Fund revenues totaled $60.6 million and expenditures totaled $60.4 million. Unreserved fund
balance in the General Fund ended the year at $12.6, exceeding reserve policy requirements by
$1.1 million.
• All General Fund departments finished the year under budget
• Enterprise funds exceed reserve balance requirements
• As part of the Public Safety Plan:
o Justice Center opened in September
o Fire Station 51 opened in September
11
INFORMATIONAL MEMO
Page 2
• Completed construction of 53rd Ave S, from S 137th St to S 144th St. Project included new street
improvements, drainage, curbs, gutters, driveway adjustments, new sidewalks, and
undergrounding of utilities
• Substantial completion of the Boeing Access Road over Airport Way bridge seismic retrofit. Project
utilized federal Bridge Replacement Advisory Committee (BRAC) funding at 86.5% for design and
100% for construction
• Began a 3 -year investment in the Southcenter Business District for extensive sewer rehabilitation
• Refunded outstanding 2010 LTGO bonds resulting in savings of over $66 thousand in future debt
service costs
• Reserve policy met or exceeded in general fund, contingency fund, enterprise funds, and employee
healthcare fund, sustaining healthy financial position
ATTACHMENTS
Year -End 2020 Financial Report
• Highlights of 2020
• General Fund financial reports
• Other Fund financial reports
12
CITY OF TUKWILA
2020 YEAR-END FINANCIAL REPORT
Highlights
General Fund and Contingency (Reserve) Fund
Revenue and Expenditures, Ending Fund Balance
General fund revenue was $60.6 million while general fund expenditures were $60.4 million. While revenue was
$9.4 million below budget, expenditures were below budget by $9.2 million. Ending fund balance for the general
fund is very close to the original adopted ending fund balance of $12.6 million, which exceeds reserve policy by
approximately $1.1 million.
$80,000
$70,000
$60,000
$50,000
j $40,000
0
t
~ $30,000
$20,000
$10,000
$-
14
General Fund
2020 Revenues & Expenditures
Budget vs Actual
$69,914 $69,602
$60,555
$60,404
Revenues Expenditures
■ 2020 Budget ■ 2020 Actual
General Revenues — Taxes
Sales and Use Tax
Combined sales and use taxes brought in $17.0 million in 2020 which is $3.5 million under the annual budget but
$81 thousand above the COVID projected budget. 2020 revenue represents a decline of 17% when compared to
the prior year Sales and Use tax revenues.
$22,000
$21,000 $20,493
0 $20,000
$19,000
s
~ $18,000
$17,000
$16,000
Sales Tax
$20,579
20,432 20,444
2018
2019
$20,511
$17,036
\- $16,955
2020
--Actual --Budget COVID Projection
Property Tax
For 2020, property tax revenue totaled $16.2 million; an increase of $706 thousand when compared to the prior
year. When compared to the annual budget, property taxes were $165 thousand below budget. The pandemic had
minimal effect on property tax revenue in 2020.
$17,000
$16,500
tn
16,000
t
$15,500
$15,000
$15,279
Property Tax
$15,923
$16,417
$15,177
2018
$15,546
2019
--Actual --Budget COVID Projection
$16,306
$16,252
2020
15
Utility Tax
For 2020, utility taxes were $662 thousand below budget with total revenue of $4.3 million. When compared to the
prior year, utility taxes increased by almost $600 thousand. Total revenue for 2020 exceeded the COVID projection
by $908 thousand primarily because businesses were able to reopen earlier than projected with higher indoor
capacities allowed.
$5,500
$5,000
▪ $4,500
ro
z
• $4,000
$3,500
$3,000
Utility Tax
$5,015
2018
2019
--Actual —8—Budget COVIDProjection
2020
Interfund Utility Tax was $2.15 million; $258 thousand under budget and a decline of $205 thousand compared to
the prior year. Surface water interfund utility tax was largely unaffected by the pandemic because these charges
are attached to property tax bills. Water and sewer were below budget due to businesses being closed during the
early weeks of the pandemic but exceeded COVID expectations by $71 thousand largely because businesses were
able to reopen earlier than projected with higher indoor occupancies.
$2,500
$2,400
0
$2,300
t $2,200
H
$2,100
$2,000
16
Interfund Utility Tax
$2,412
$2,373
$2,335
$2,359
$2,205
$2,154
1 $2,083
2018 2019 2020
--Actual --Budget COVIDProjection
Gambling Tax
Gambling and excise taxes totaled $2.68 million for the year, which is $1.7 million below the annual budget.
Gambling taxes exceeded the COVID projected budget by $346 thousand.
$5,000
$4,500
$4,000
vi $3,500
t
~ $3,000
$2,500
$2,000
Admissions Tax
Gambling and Excise Tax
$4,045
$3,909
$4,426 $4,426
$3,999
2018 2019 2020
— —Actual —Budget COVID Projection
$2,683
$2,337
Admissions tax totaled $208 thousand for the year, which is $661 thousand below the annual budget. Revenues
were down $748 thousand compared to the prior year, which represents a 78% decline. Admissions taxes were
significantly impacted by COVID-19 because movie theaters remained closed much longer than most other
businesses.
$1,200
$1,006
$1,000 •
$800 •
ra $774
$600
0
$400
$200
$-
Admissions Tax
$957
•
$850
•
$870
$550
$208
2018 2019 2020
—S—Actual — —Budget COVID Projection
17
General Revenues — Licenses and Permits
Business Licenses
Business license revenue totaled $4.7 million for the year, finishing $114 thousand above the annual budget.
Revenues were more than $1.3 million above 2019, which represents a 39% increase over the prior year.
$5,000
$4,500
$4,000
$3,500
0
t
~ $3,000
$2,500
$2,000
Business License Revenue
$2,835
$2,810
$3,547
$3,400
$4,727
$4,612
$3,5/5
2018 2019 2020
--Actua I —e—Budget COVID Projection
Building Permits
Revenue from Building Permits and Fees was $1.9 million which is $166 thousand below the annual budget. Total
revenue was below the COVID projections due to slowdown in permit issuance and delays in developers picking
up approved permits due to cash flow and/or construction timing issues for contractors.
$2,400
$2,200
$2,000
c $1,800
ro
o $1,600
1—
$1,400
$1,200
$1,000
18
Building Permits Revenue
$2,231
$2,116
$1,975
$1,445
$2,319
— $2,127
$1,961
2018 2019 2020
Actual Budget COVID Projection
Ongoing Expenditures
Departmental
Total Department expenditures for 2020 were $55.5 million, which is a decline of almost $3.3 million compared to
the prior year.
520.0
518.0
516.0
$14.0
$8.0
$6.0
$4.0
$2.0
$-
$10.0
$9.0
$8.0
$7.0
$6.0
$5.0
$4.0
$3.0
$2.0
$7.6
$6.7
518.0
$6.4
518.9
Departmental Expenditures
517.7
$12.4
$12.6
$12.9
Police Fire
■ 2018 ■ 2019 2020
Departmental Expenditures
$5.0
$4.6_ $4.2
1
Public Works/Streets Parks/Recreation
$3.5 $3.6 $3.3
DCD
■ 2018 ■ 2019 2020
$2.7 $2.5 $2.4
Mayor
$9.5
$8.7 $8.7
Support
19
By Category
Salaries and benefits were below budget by $3.7 million and declined by $770 thousand compared to the prior year.
All other General Fund expenditures totaled $18.5 million which was $5.4 million below the annual budget and a
decline of $4.1 million compared the prior year.
$45.0
$40.0
$35.0
$30.0
o $25.0
2 $20.0
$15.0
$10.0
$5.0
$-
20
$40.7
General Fund Expenditures- By Category
$42.7 $41.9
$21.8
$22.6
$18.5
Salaries and Benefits Supplies and Services
■ 2018 ■ 2019 2020
Fund Balance
General Fund
The General Fund ended 2020 with $12.6 million unreserved fund balance and exceeds reserve policy by
approximately $1.1 million. The fund balance policy states that fund balance in the general shall equal or exceed
18% of the previous year general fund revenue, exclusive of significant non-operating, non-recurring revenue.
The Contingency Fund ended the year with a fund balance of $6.45 million, which meets the fund balance policy
requirement. The fund balance policy states that fund balance in the general shall equal or exceed 10% of the
previous year general fund revenue, exclusive of significant non-operating, non-recurring revenue.
$16.0
$14.0
$12.0
$10.0
0
_ $8.0
$6.0
$4.0
$2.0
$-
General Fund, Contingency Fund Balances
General Fund
■ 2018 ■ 2019 2020
Contingiency Fund
FUND
General
Contingnecy
Ending Fund Balance $ 12,726,364 $
6,448,169
21
Other Funds
Capital Projects Funds
The City completed construction of 53rd Avenue South, from South 137th Street to South 144th Street, which
included new street improvements, drainage, curbs, gutters, and driveway adjustments. It also included new
sidewalks to this residential corridor, as well as undergrounding utility wires. The City issued bonds in a prior year
to cover the General Fund portion of the project, the bulk of the financing. Water, Sewer, and Surface Water fees
collected by the City paid for the corresponding utility improvements. A state Transportation Improvement Board
grant was also instrumental in the funding of this project.
The City also substantially completed construction of the Boeing Access Road over Airport Way Bridge Seismic
Retrofit Project with funding from the federal Bridge Replacement Advisory Committee (BRAC). BRAC funded
86.5% of design and 100% of construction.
Significant progress was made on all projects in the Public Safety Plan. Both the Justice Center and Fire Station
51 opened in September of 2020 and Fire Station 52 opened in early 2021. The Fire Department also purchased
2 vehicles, bunker gear, helmets, body armor, and some mobile data computers; all paid for by Public Safety Plan
funds.
Enterprise Funds
The City's reserve policy states that, at the close of each fiscal year, unrestricted balances in Enterprise funds shall
equal or exceed 20% of the prior year's revenue exclusive of the effects of GASB Statement 68 as well as significant
non-operating, non-recurring revenues. At the close of the 2020 fiscal year, the unrestricted fund balances of the
Enterprise funds comply with the City's reserve policy.
Healthcare fund
The Active Employees Insurance fund has an IBNR (incurred but not reported) reserve of 2.5 times the actuarily
determined IBNR exceeding the reserve policy requirement of 1.5 times the actuarily determined IBNR.
22
CITY OF TUKWILA
2020 YEAR-END FINANCIAL REPORT
General Fund
Financial Reports
GENERAL FUND REVENUE
CITY OF TUKWILA
Year to Date as of December 31, 2020
Row
SUMMARY BY REVENUE TYPE
BUDGET
ACTUAL
2020 ANNUAL
2018
2019
2020
2020 BDGT
VARIANCE to
ALLOCATED
BDGT
% CHANGE
% REC'D
2018/2019
2019/2020
1
PROPERTY TAX
$ 16,416,911
$ 15,177,011
$ 15,545,878
$ 16,251,567
$ (165,344)
99%
2%
5%
2
SALES TAX -RETAIL
19,910,676
19,894,509
19,916,461
16,310,144
(3,600,532)
82%
0%
(18)%
3
SALES TAX -CRIMINAL JUSTICE
600,000
598,300
662,161
725,890
125,890
121%
11%
10%
4
ADMISSIONS TAX
870,000
1,005,862
956,833
208,353
(661,647)
24%
(5)%
(78)%
5
UTILITY TAX
5,014,610
3,977,668
3,753,595
4,352,386
(662,224)
87%
(6)%
16%
6
INTERFUND UTILITY TAX
2,412,000
2,334,522
2,358,608
2,153,573
(258,427)
89%
1%
(9)%
7
GAMBLING & EXCISE TAX
4,426,000
3,908,742
3,998,515
2,682,681
(1,743,319)
61%
2%
(33)%
8
TOTAL GENERAL REVENUE
49,650,197
46,896,613
47,192,051
42,684,593
(6,965,604)
86%
1%
(10)%
9
BUSINESS LICENSES
4,612,400
2,835,458
3,399,729
4,726,731
114,331
102%
20%
39%
10
RENTAL HOUSING
45,000
64,895
39,523
50,483
5,483
112%
(39)%
28%
11
BUILDING PERMITS
2,127,494
1,975,101
2,115,648
1,960,999
(166,495)
92%
7%
(7)%
12
TOTAL LICENSES AND PERMITS
6,784,894
4,875,454
5,554,899
6,738,212
(46,682)
99%
14%
21%
13
SALES TAX MITIGATION
-
1,025,820
655,127
-
-
0%
(36)%
(100)%
14
FRANCHISE FEE
2,469,500
2,319,028
2,311,075
2,299,940
(169,560)
93%
(0)%
(0)%
15
GRANT REVENUE
1,571,016
1,032,141
770,078
1,080,530
(490,486)
69%
(25)%
40%
16
STATE ENTITLEMENTS
446,250
418,029
539,001
505,925
59,675
113%
29%
(6)%
17
INTERGOVERNMENTAL
558,639
577,243
561,318
559,209
570
100%
(3)%
(0)%
18
TOTAL INTERGOVERNMENTAL REVENUE
5,045,405
5,372,261
4,836,600
4,445,603
(599,802)
88%
(10)%
(8)%
19
GENERAL GOVERNMENT
59,532
29,512
58,494
28,580
(30,952)
48%
98%
(51)%
20
SECURITY
840,500
383,826
665,306
1,029,927
189,427
123%
73%
55%
21
TRANSPORTATION
79,000
36,214
(7,884)
3,441
(75,559)
4%
(122)%
(144)%
22
PLAN CHECK AND REVIEW FEES
1,168,675
1,166,212
1,511,497
760,500
(408,175)
65%
30%
(50)%
23
CULTURE AND REC FEES
621,000
526,771
525,919
41,731
(579,269)
7%
(0)%
(92)%
24
TOTAL CHARGES FOR SERVICES
2,768,707
2,142,534
2,753,332
1,864,178
(904,529)
67%
29%
(32)%
25
FINES & PENALTIES
430,718
291,293
244,709
177,019
(253,699)
41%
(16)%
(28)%
26
MISC
1,297,017
2,120,128
1,309,046
908,503
(388,514)
70%
(38)%
(31)%
27
INDIRECT COST ALLOCATION
2,637,288
2,325,643
2,545,644
2,637,289
1
100%
9%
4%
28
TOTAL OTHER INCOME
4,365,023
4,737,064
4,099,399
3,722,811
(642,212)
85%
(13)%
(9)%
29
TOTAL OPERATING REVENUE
68,614,226
64,023,926
64,436,282
59,455,398
(9,158,828)
87%
1%
(8)%
30
TRANSFERS IN
1,300,000
-
-
1,100,000
(200,000)
85%
0%
0%
31
TOTAL REVENUE
$ 69,914,226
$ 64,023,926
$ 64,436,282
$ 60,555,398
$ (9,358,828)
87%
0
(0)
Percent of year
24
100%
GENERAL FUND
CITY OF TUKWILA
GENERAL FUND EXPENDITURES
Year -to -Date as of December 31, 2020
Percent of year completed
100%
25
EXPENDITURES BY
DEPARTMENT
BUDGET
ACTUAL
COMPARISON OF RESULTS
2020
ANNUAL
2018
2019
2020
Budget vs Actual
OVER/(UNDER)
% CHANGE
EXPENDED
2018/
2019
2019/
2020
01
City Council
$ 445,312
$ 374,120
$ 381,903
$ 351,396
$ (93,916)
79%
2%
-8%
03
Mayor's Office
2,710,111
2,745,614
2,466,609
2,422,396
(287,715)
89%
-10%
-2%
04
Administrative Services
2,252,662
2,080,073
2,014,321
2,098,257
(154,405)
93%
-3%
4%
05
Finance
2,802,249
2,713,267
2,392,462
2,402,140
(400,109)
86%
-12%
0%
06
Attorney
710,730
982,922
654,866
640,785
(69,945)
90%
-33%
-2%
07
Recreation
3,464,074
3,093,303
3,355,041
2,604,825
(859,249)
75%
8%
-22%
08
Community Development
3,859,081
3,514,858
3,556,063
3,275,874
(583,207)
85%
1%
-8%
09
Municipal Court
1,345,060
1,295,591
1,297,382
1,292,626
(52,434)
96%
0%
0%
10
Police
19,390,720
17,967,227
18,907,947
17,682,031
(1,708,689)
91%
5%
-6%
11
Fire
13,261,272
12,356,200
12,562,278
12,850,658
(410,614)
97%
2%
2%
12
Technology & Innovation Svcs
2,144,159
2,058,616
1,977,992
1,897,074
(247,085)
88%
-4%
-4%
13
Public Works
3,995,760
3,566,458
3,780,318
3,577,361
(418,399)
90%
6%
-5%
15
Park Maintenance
1,682,579
1,515,219
1,676,131
1,644,001
(38,578)
98%
11%
-2%
16
Street Maintenance & Operations
3,269,041
3,098,042
3,791,466
2,801,760
(467,281)
86%
22%
-26%
Subtotal
61,332,810
57,361,508
58,814,778
55,541,184
(5,791,626)
91%
3%
-6%
Transfers Out to:
20
Residential Streets
1,050,000
-
1,850,000
1,050,000
-
100%
0%
-43%
20
Contingency Fund
210,000
164,877
402,841
-
(210,000)
0%
144%
-100%
20
Debt Service Transfers
3,637,190
4,434,966
3,661,986
3,490,499
(146,691)
96%
-17%
-5%
20
Land Acq. & Park Dev.
21,950
88,190
19,600
21,950
-
100%
-78%
12%
20
General Gov't Improvements
200,000
200,000
200,000
-
(200,000)
0%
0%
-100%
20
City Facilities
2,850,000
-
-
-
(2,850,000)
0%
0%
0%
20
Golf Course
300,000
300,000
300,000
300,000
-
100%
0%
0%
Total Expenditures
$ 69,601,950
$ 62,549,541
$ 65,249,205
$ 60,403,633
$ (9,198,317)
87%
4%
-7%
Percent of year completed
100%
25
GENERAL FUND
CITY OF TUKWILA
GENERAL FUND EXPENDITURES
Year -to -Date as of December 31, 2020
Percent of year completed
26
100%
SALARIES AND BENEFITS
BUDGET
ACTUAL
COMPARISON OF RESULTS
2020
ANNUAL
2018
2019
2020
Budget vs Actual
OVER/ UNDER )
%
% CHANGE
EXPENDED
2018/
2019
2019/
2020
11
Salaries
$ 30,400,286
$ 27,508,645
$ 28,550,123
$ 28,119,885
$ (2,280,401)
92%
4%
-2%
12
Extra Labor
770,709
697,233
819,391
131,789
(638,920)
17%
18%
-84%
13
Overtime
1,354,099
1,506,318
1,724,479
1,367,623
13,524
101%
14%
-21%
15
Holiday Pay
555,369
448,184
460,543
443,224
(112,145)
80%
3%
-4%
21
FICA
2,105,462
1,783,129
1,858,800
1,739,528
(365,934)
83%
4%
-6%
22
Pension-LEOFF
913,369
942,174
970,203
1,020,215
106,846
112%
3%
5%
23
Pension-PERS/PSERS
1,813,534
1,683,848
1,770,053
1,662,169
(151,365)
92%
5%
-6%
24
Industrial Insurance
935,254
637,663
774,596
859,956
(75,298)
92%
21%
11%
25
Medical & Dental
6,803,608
5,478,650
5,745,036
6,486,004
(317,604)
95%
5%
13%
26
Unemployment
29,296
38,356
18,273
93,070
63,774
318%
-52%
409%
28
Uniform/Clothing
8,525
5,675
6,353
4,734
(3,791)
56%
12%
-25%
Total Salaries & Benefits
$ 45,689,511
$ 40,729,874
$ 42,697,850
$ 41,928,197
$ (3,761,314)
92%
5%
3%
Percent of year completed
26
100%
SUPPLIES, SERVICES AND
CAPITAL
BUDGET
ACTUAL
COMPARISON OF RESULTS
2020
ANNUAL
2018
2019
2020
Budget vs Actual
OVER (UNDER)
% CHANGE
EXPENDED
2018/
2019
2019/
2020
0
Transfers
$ 8,269,140
$ 5,188,033
$ 6,434,427
$ 4,862,449
$ (3,406,691)
59%
24%
-24%
31
Supplies
1,162,582
1,119,174
1,506,788
893,023
(269,559)
77%
35%
-41%
34
Items Purchased for resale
22,000
22,488
17,794
2,624
(19,376)
12%
-21%
-85%
35
Small Tools
134,060
86,790
111,793
140,071
6,011
104%
29%
25%
41
Professional Services
5,976,129
6,708,584
6,262,192
5,593,708
(382,421)
94%
-7%
-11%
42
Communication
450,189
439,626
396,598
482,845
32,656
107%
-10%
22%
43
Travel
159,630
169,229
197,517
33,735
(125,895)
21%
17%
-83%
44
Advertising
47,550
37,806
22,981
15,666
(31,884)
33%
-39%
-32%
45
Rentals and Leases
2,422,514
2,548,742
2,685,516
1,780,511
(642,003)
73%
5%
-34%
46
Insurance
1,047,762
974,066
889,957
987,671
(60,091)
94%
-9%
11%
47
Public Utilities
2,069,101
1,947,025
1,983,981
1,817,328
(251,773)
88%
2%
-8%
48
Repairs and Maintenance
587,912
639,545
708,384
910,635
322,723
155%
11%
29%
49
Miscellaneous
1,293,870
1,858,527
1,224,377
949,675
(344,195)
73%
-34%
-22%
64
Machinery & Equipment
270,000
80,033
109,051
5,495
(264,506)
2%
36%
-95%
Total Operating Expenses
23,912,439
21,819,667
22,551,356
18,475,436
(5,437,003)
77%
3%
-18%
Total Expenses
$ 69,601,950
$ 62,549,541
$ 65,249,205
$ 60,403,633
$ (9,198,317)
87%
4%
-7%
Percent of year completed
26
100%
CITY OF TUKWILA
2020 YEAR-END FINANCIAL REPORT
Other Funds
Financial Reports
City of Tukwila
Contingency Fund 105 - Revenue and Expenditures
As of December 31, 2020
2020
Variance
Annual Actual Over/(Under) % of Annual
Budget Year -End Results Budget Budget
REVENUE:
Miscellaneous Revenue
Investment earnings $ 90,000 $ 46,191 $ (43,809) 51.3%
Total Miscellaneous Revenue 90,000 46,191 (43,809) 51.3%
Transfers in 210,000
(210,000) 0.0%
Total Revenues
300,000 46,191
(253,809) 15.4%
EXPENDITURES:
Transfers Out 700,000
700,000 100.0%
Total Expenditures 700,000
700,000 100.0%
Change in fund balances
Beginning Fund Balance
(400,000) (653,809)
7,101,978 7,101,978
(253,809) 163.5%
Ending Fund Balance
$ 6,701,978 $ 6,448,169 $ (253,809) 96.2%
28
City of Tukwila
Drug Seizure Fund 109 - Revenue and Expenditures
As of December 31, 2020
2020
Variance
Annual Actual Over/(Under) % of Annual
Budget Year -End Results Budget Budget
REVENUE:
Miscellaneous Revenue
Investment earnings $ - $ 1,356 $ 1,356
Seizure Revenue 55,000 103,193 48,193
Other - 12,948 12,948
Total Miscellaneous Revenue
187.6%
55,000 117,496 62,496 213.6%
Total Revenues
55,000 117,496 62,496 213.6%
EXPENDITURES:
31 Office & Operating Supplies
35 Small Tools & Minor Equipment
41 Professional Services
43 Travel
48 Repairs and Maintenance
49 Miscellaneous
25,000 14,789 (10,211)
11,000 2,631 (8,369)
8,000 16,190 8,190
11,000 (11,000)
4,070 4,070
59.2%
23.9%
202.4%
0.0%
5,000 5,000 100.0%
Total Expenditures
60,000 42,681
(17,319) 71.1%
Change in fund balances
Beginning Fund Balance
(5,000) 74,815
256,718 256,718
79,815 -1496.3%
Ending Fund Balance $ 251,718 $ 331,534 $ 79,815 131.7%
29
City of Tukwila
Hotel/Motel Tax Fund 101 Revenue and Expenditures
As of December 31, 2020
2020
Variance
Annual Actual Over/(Under) % of Annual
Budget Year -End Results Budget Budget
REVENUE:
General Revenue
Hotel/Motel Taxes
Total General Revenue
$ 800,000 $
800,000
292,358 $
292,358
(507,642) 36.5%
(507,642) 36.5%
Miscellaneous Revenue
Investment earnings 3,000 13,036 10,036 434.5%
CARES Act funding 30,878 30,878 100.0%
Total Miscellaneous Revenue 33,878 43,914 10,036 129.6%
Total Revenues
833,878 336,272
(497,606) 40.3%
EXPENDITURES:
11 Salaries 87,464 57,622 (29,842) 65.9%
2* Personnel Benefits 18,800 19,017 217 101.2%
31 Office and operating supplies 5,000 350 (4,650) 7.0%
41 Professional Services 452,500 414,026 (38,474) 91.5%
43 Travel 10,000 1,219 (8,781) 12.2%
44 Advertising 113,586 73,538 (40,048) 64.7%
49 Miscellaneous 20,000 3,894 (16,106) 19.5%
Indirect Cost Allocation 19,416 19,416 - 100.0%
Total Expenditures
726,766 589,081
(137,685) 81.1%
Change in fund balances
Beginning Fund Balance
107,112 (252,809)
1,965,198 1,965,198
(359,921) -236.0%
Ending Fund Balance
$ 2,072,310 $ 1,712,389 $ (359,921) 82.6%
30
City of Tukwila
Debt Service Funds 2XX - Revenue and Expenditures
As of December 31, 2020
2020
Variance
Annual Actual Over/(Under) % of Annual
Budget Year -End Results Budget Budget
REVENUE:
Miscellaneous Revenue
Investment earnings $ - $ 2,051 $ 2,051
Other 43,113 20,657 (22,456) 47.9%
Total Miscellaneous Revenue 43,113 22,708 (20,405) 52.7%
Transfers In
Contributions SCORE
Proceeds from refunded debt
4,170,540 4,023,849
426,658
1,995,000
(146,691)
(426,658)
1,995,000
96.5%
0.0%
Total Revenues
4,640,311 6,041,557
1,401,246 130.2%
EXPENDITURES:
71 Debt Service Principal
83 Debt Service Interest
84 Debt Issue Costs
Indirect Cost Allocation
1,844,647
2,795,246
3,636,461
2,402,093
31,600
1,791,814
(393,153)
31,600
197.1%
85.9%
Total Expenditures
4,639,893 6,070,154
1,430,261 130.8%
Change in fund balances
Beginning Fund Balance
418 (28,598) (29,016) -6841.5%
453,537 449,693
Ending Fund Balance $ 453,955 $ 421,095 $ (29,016) 92.8%
31
City of Tukwila
Debt Service UTGO - Revenue and Expenditures
As of December 31, 2020
2020
Variance
Annual Actual Over/(Under) % of Annual
Budget Year -End Results Budget Budget
REVENUE:
General Revenue
Property Taxes $ 3,713,175 $ 3,433,628 $ (279,547) 92.5%
Total General Revenue 3,713,175 3,433,628 (279,547) 92.5%
Miscellaneous Revenue
Investment earnings - 43 43
Total Miscellaneous Revenue - 43 43
Total Revenues
3,713,175 3,433,671
(279,504) 92.5%
EXPENDITURES:
71 Debt Service Principal
83 Debt Service Interest/Misc Fees
1,310,000
700,000 (610,000) 53.4%
2,403,175 2,812,537
409,362 117.0%
Total Expenditures
3,713,175 3,512,537
(200,638) 94.6%
Change in fund balances
Beginning Fund Balance
(78,866) (78,866)
88,825 88,825
Ending Fund Balance $ 88,825 $ 9,959 $ (78,866) 11.2%
32
City of Tukwila
Debt Service LID, Guaranty Funds - Revenue and Expenditures
As of December 31, 2020
2020
Variance
Annual Actual Over/(Under) % of Annual
Budget Year -End Results Budget Budget
REVENUE:
Miscellaneous Revenue
LID Assesment Interest $ 223,913 $ 193,765 $ (30,148) 86.5%
LID Assesment Principal 445,000 377,132 (67,868) 84.7%
Misc Revenue - (5,430) (5,430)
Total Miscellaneous Revenue 668,913
565,467 (103,446) 84.5%
Total Revenues 668,913 565,467 (103,446) 84.5%
EXPENDITURES:
71 Debt Service Principal
83 Debt Service Interest/Misc Fees
445,000 480,000
223,613 199,313
35,000 107.9%
(24,301) 89.1%
notal Expenditures
668,613 679,313
10,700 101.6%
Change in fund balances
Beginning Fund Balance
300 (113,845) (114,145) -37948.5%
1,457,230 1,457,230
Ending Fund Balance
$ 1,457,530 $ 1,343,385 $ (114,145) 92.2%
33
City of Tukwila
Street Fund 103 - Revenue and Expenditures
As of December 31, 2020
2020
Variance
Annual Actual Over/(Under) % of Annual
Budget Year -End Results Budget Budget
REVENUE:
Intergovernmental Revenue
Indirect Federal - Cascade View
State Grant - 53rd Ave
State Entitlements - MVFT Cities
Total Intergovernmental Revenue
Miscellaneous Revenue
Charges for services
Investment earnings
Total Miscellaneous Revenue
$ 3,454,000 $
947,000
290,000
267,504
$ (3,454,000)
(947,000)
(22,496)
0.0%
0.0%
92.2%
4,691,000
20,000
267,504 (4,423,496)
(145,296) (145,296)
(20,000)
5.7%
0.0%
20,000 (145,296)
Transfers In 1,050,000
(165,296) -726.5%
1,050,000 100.0%
Total Revenues
5,761,000 1,172,207
(4,588,793) 20.3%
EXPENDITURES:
11 Salaries - 102,362 102,362
13 Overtime - 124 124
2* Benefits - 44,553 44,553
31 Office and Operating Supplies - 1,309 1,309
35 Small Tools and Minor Equipment - 38,927 38,927
41 Professional Services 270,000 20,165 (249,835)
48 Repairs and Maintenance 130,000 (130,000)
6* Capital outlay 5,301,000 601,442 (4,699,558)
7.5%
0.0%
11.3%
Total Expenditures
5,701,000 808,881
(4,892,119) 14.2%
Change in fund balances
Beginning Fund Balance
60,000 363,326
141,586 141,586
303,326 605.5%
Ending Fund Balance $ 201,586 $ 504,912 $ 303,326 250.5%
34
City of Tukwila
Arterial Street Fund 104 - Revenue and Expenditures
As of December 31, 2020
2020
Variance
Annual Actual Over/(Under) % of Annual
Budget Year -End Results Budget Budget
REVENUE:
General Revenue
Parking Tax $ 470,000 $ 200,057 $ (269,943) 43%
MVFT Cities 137,000 137,423 423 100%
Real Estate Excise Taxes 500,000 320,567 (179,433) 64%
Total General Revenue 1,107,000 658,047 (448,953) 59.4%
Charges for Sevices
Park impact Fees
Traffic Impact Fees
Total Charges for Services
Intergovernmental Revenue
Federal Grants
State Grants
Total Charges for Services
300,000
213,000 406,731
(300,000) 0.0%
193,731 191.0%
513,000 406,731
6,724,000 1,113,845
2,253,000 266,854
(106,269) 79.3%
(5,610,155)
(1,986,146)
16.6%
11.8%
8,977,000 1,380,699 (7,596,301) 15.4%
Miscellaneous Revenue
Investment earnings 20,000 13,462
Contributions/Donations 30,000 12,200
(6,538) 67.3%
(17,800) 40.7%
Total Miscellaneous Revenue 50,000 25,662
(24,338) 51.3%
Total Revenues
10,647,000 2,471,138
(8,175,862) 23.2%
EXPENDITURES:
11 Salaries 356,352 325,893 (30,459) 91.5%
13 Overtime - 41 41
2* Benefits 130,917 123,143 (7,774) 94.1%
31 Office and Operating Supplies - 553 553
41 Professional Services 1,247,000 1,074,277 (172,723) 86.1%
44 Advertising - 274 274
47 Public Utility Services - 2,795 2,795
48 Repairs and Maintenance 1,325,000 303,115 (1,021,885) 22.9%
Total Operating Expenses 3,059,269 1,830,091 (1,229,178) 59.8%
Capital Expenses
6* Capital Outlay 8,378,000 1,115,605 (7,262,395) 13.3%
8,378,000 1,115,605
Trasnfers Out 675,106
(7,262,395) 13.3%
675,106 - 100.0%
Total Expenditures
12,112,375 3,620,802
(8,491,573) 29.9%
Change in fund balances
Beginning Fund Balance
(1,465,375) (1,149,663)
2,083,854 2,083,854
315,712 78.5%
Ending Fund Balance $ 618,479 $ 934,190 $ 315,712 151.0%
35
City of Tukwila
Land Acquisition, Rec and Park Development Fund 301 - Revenue and Expenditures
As of December 31, 2020
2020
Variance
Annual Actual Over/(Under) % of Annual
Budget Year -End Results Budget Budget
REVENUE:
General Revenue
Excess Prop Tax Levy - Dwmsh Hill $ 60,000 $ 309,197 $ 249,197 515.3%
Real Estate Excise Taxes - 2,250 2,250
Total General Revenue 60,000 311,447 251,447 519.1 %
Fees and Penalties
Park Impact Fees
Total Fees and Penalties
302,750 302,750
302,750 302,750
Intergovernmental Revenue
State Grants- Duwamish Hill Preserve - 6,700 6,700
Total Charges for Services 6,700 6,700
Miscellaneous Revenue
Investment earnings
Total Miscellaneous Revenue
15,000 8,175
(6,825) 54.5%
15,000 8,175
Trasnfers In 716,506
(6,825) 54.5%
716,506 - 100.0%
Total Revenues
791,506 1,345,578
554,072 170.0%
EXPENDITURES:
11 Salaries
2* Benefits
31 Office and Operating Supplies
35 Small Tools and Minor Equipment
41 Professional Services
Total Operating Expenses
Capital Expenses
6* Capital Outlay
50,000
2,260 2,260
520 520
38,733 38,733
9,049 9,049
220,910 170,910
441.8%
50,000 271,472
25,000
221,472 542.9%
(25,000) 0.0%
25,000
(25,000) 0.0%
Total Expenditures
75,000 271,472 196,472 362.0%
Change in fund balances
Beginning Fund Balance
716,506 1,074,107
1,178,173 1,178,173
357,601 149.9%
Ending Fund Balance
$ 1,894,679 $ 2,252,280 $ 357,601 118.9%
36
City of Tukwila
Facility Replacement Fund 302 Revenue and Expenditures
As of December 31, 2020
2020
Variance
Annual Actual Over/(Under) % of Annual
Budget Year -End Results Budget Budget
REVENUE:
Miscellaneous Revenue
Investment earnings $ 10,000 $ 35,328 $
25,328 353.3%
Total Miscellaneous Revenue 10,000 35,328
25,328 353.3%
Total Revenues
10,000 35,328
25,328 353.3%
EXPENDITURES:
2* Benefits - (12) (12)
41 Professional Services - 8,402 8,402
47 Public Utility Services - 11,182 11,182
Total Operating Expenses
Capital Expenses
6* Capital Outlay
Total Capital Expenses
Transfers Out
Indirect Cost Allocation
15,000
19,573 19,573
(15,000) 0.0%
15,000
3,353,000 3,153,000
(15,000) 0.0%
(200,000) 94.0%
Total Expenditures
3,368,000 3,172,573 (195,427) 94.2%
Change in fund balances
Beginning Fund Balance
(3,358,000) (3,137,244) 220,756 93.4%
7,544,298 7,544,298
Ending Fund Balance
$ 4,186,298 $ 4,407,054 $ 220,756 105.3%
37
City of Tukwila
General Governmnet Improvements Fund 303 - Revenue and Expenditures
As of December 31, 2020
2020
Variance
Annual Actual Over/(Under) % of Annual
Budget Year -End Results Budget Budget
REVENUE:
Miscellaneous Revenue
Investment earnings $ 500 $ 4,269 $ 3,769 853.7%
Total Miscellaneous Revenue 500 4,269 3,769 853.7%
Transfers In 200,000
(200,000) 0.0%
Total Revenues
200,500 4,269
(196,231) 2.1%
EXPENDITURES:
11 Salaries
2* Benefits
31 Office and Operating Supplies
41 Professional Services
48 Repairs and Maintenance
Total Operating Expenses
Capital Expenses
65 Capital Outlay
Total Capital Expenses
114,072
43,104
320,000
500 (113,572)
251 (42,853)
1,399 1,399
(320,000)
145,776 145,776
0.4%
0.6%
0.0%
477,176 147,926
180,838
(329,250) 31.0%
(180,838) 0.0%
180,838
(180,838) 0.0%
Total Expenditures
658,014 147,926
(510,088) 22.5%
Change in fund balances
Beginning Fund Balance
(457,514) (143,658)
656,306 656,306
313,856 31.4%
Ending Fund Balance $ 198,792 $ 512,648 $ 313,856 257.9%
38
City of Tukwila
Fire Impact Fees Fund 304- Revenue and Expenditures
As of December 31, 2020
2020
Variance
Annual Actual Over/(Under) % of Annual
Budget Year -End Results Budget Budget
REVENUE:
Charges for Sevices
Fire Impact Fees $ 500,000 $ 113,843 $ (386,157) 22.8%
Total Charges for Services 500,000 113,843 (386,157) 22.8%
Miscellaneous Revenue
Investment earnings 100 1,773 1,673 1773.1%
Total Miscellaneous Revenue 100 1,773 1,673 1773.1 %
Total Revenues 500,100
115,616 (384,484) 23.1%
EXPENDITURES:
Trasnfers Out
500,000 428,775
(71,225) 85.8%
Total Expenditures
500,000 428,775
(71,225) 85.8%
Change in fund balances
Beginning Fund Balance
100 (313,159) (313,259) -313158.6%
313,159 313,159
Ending Fund Balance $ 313,259 $ - $ (313,259) 0.0%
39
City of Tukwila
Public Safety Plan Fund 305- Revenue and Expenditures
As of December 31, 2020
2020
Variance
Annual Actual Over/(Under) % of Annual
Budget Year -End Results Budget Budget
REVENUE:
General Revenue
Mitigation Fees (Tukwila South) $ 300,000 $ 300,000 $
Excise Tax 500,000 318,317
Sales Tax Mitigation 1,000,000 439,636
Total Intergovernmental Revenue
Miscellaneous Revenue
Investment earnings
CARES Act funding
Proceeds from sales of Capital Assets
Total Miscellaneous Revenue
Transfers In
(181,683)
(560,364)
100.0%
63.7%
44.0%
1,800,000 1,057,953
100,000
497,247
1,000,000
200,354
497,247
(742,047) 58.8%
100,354 200.4%
100.0%
(1,000,000) 0.0%
1,597,247 697,601
3,536,709 3,181,775
(899,646) 43.7%
(354,934) 90.0%
Total Revenues
6,933,956 4,937,329
(1,996,627) 71.2%
EXPENDITURES:
31 Office and Operating Supplies
35 Small Tools and Minor Equipment
41 Professional Services
45 Operating Rentals & Leases
47 Public Utility Services
6* Capital Outlay
28,146
50,657,247
77,190
92,946
15,800
10,969
55,272
45,677,933
77,190
64,800
15,800
10,969
55,272
(4,979,314)
330.2%
90.2%
50,685,393 45,930,110
Transfer Out 340,000
(4,755,283) 90.6%
147,693 (192,307) 43.4%
Total Expenditures
51,025,393 46,077,803
(4,947,590) 90.3%
Change in fund balances
Beginning Fund Balance
(44,091,437) (41,140,475)
44,304,737 44,304,737
2,950,962 93.3%
Ending Fund Balance $ 213,300 $ 3,164,263 $ 2,950,962 1483.5%
40
City of Tukwila
City Facilities Fund 306- Revenue and Expenditures
As of December 31, 2020
2020
Variance
Annual Actual Over/(Under) % of Annual
Budget Year -End Results Budget Budget
REVENUE:
Miscellaneous Revenue
Investment earnings $ - $ 37,423 $ 37,423
Total Miscellaneous Revenue 37,423 37,423
Trasnfers In 4,000,000 0 (4,000,000) 0.0%
Total Revenues 4,000,000 37,423 (3,962,577) 0.9%
EXPENDITURES:
6* Capital Outlay
5,066,881 997,705
(4,069,176) 19.7%
5,066,881 997,705
Transfer Out 283,709
(4,069,176) 19.7%
(283,709) 0.0%
Total Expenditures
5,350,590 997,705
(4,352,885) 18.6%
Change in fund balances
Beginning Fund Balance
(1,350,590) (960,282)
5,961,144 5,961,144
390,308 71.1%
Ending Fund Balance $ 4,610,554 $ 5,000,862 $ 390,308 108.5%
41
City of Tukwila
Water Fund 401 - Revenue and Expenditures
As of December 31, 2020
2020
Variance
Annual Actual Over/(Under) % of Annual
Budget Year -End Results Budget Budget
REVENUE:
Charges for Services
Water Sales $ 7,388,000 $ 6,165,501 $ (1,222,499) 83.5%
Security 330 330
Total Charges for Services 7,388,000 6,165,831 (1,222,169) 83.5%
Miscellaneous Revenue
Investment earnings
Connection Fees
CARES Act funding
Other
Total Miscellaneous Revenue
36,000 88,910 52,910 247.0%
100,000 78,638 (21,362) 78.6%
2,324 2,324 - 100.0%
400 400
138,324 170,272
31,948 123.1%
Trasnfers In - 5,947 5,947
Total Revenues 7,526,324 6,342,050 (1,184,274) 84.3%
EXPENDITURES:
11 Salaries 623,697 567,158 (56,539) 90.9%
12 Extra Labor 4,000 (4,000) 0.0%
13 Overtime 7,000 7,589 589 108.4%
2* Benefits 308,350 222,649 (85,701) 72.2%
31 Office and Operating Supplies 144,306 105,897 (38,409) 73.4%
33 Water Purchased for Resale 3,152,000 2,760,415 (391,585) 87.6%
35 Small Tools and Minor Equipment 11,000 9,847 (1,153) 89.5%
41 Professional Services 514,500 125,375 (389,125) 24.4%
42 Communication 2,500 7,549 5,049 302.0%
43 Travel 1,500 1,241 (259) 82.7%
44 Advertising 531 531 -
45 Operating Rentals and Leases 180,311 189,605 9,294 105.2%
46 Insurance 21,661 19,131 (2,530) 88.3%
47 Public Utility Services 26,386 22,256 (4,130) 84.3%
48 Repairs and Maintenance 15,000 18,633 3,633 124.2%
49 Miscellaneous 1,089,000 978,613 (110,387) 89.9%
Total Operating Expenses 6,101,211 5,036,487 (1,064,724) 82.5%
Capital Expenses
6" Capital Outlay 1,720,000 21,385 (1,698,615) 1.2%
7* Debt Service Principal 135,801 135,799 (2) 100.0%
8* Debt Service Interest 192,952 9,799 (183,153) 5.1%
Transfer Out
Indirect Cost Allocation
2,048,753 166,984 (1,881,769) 8.2%
402,339 197,423 (204,916) 49.1%
684,977 684,977 100.0%
Total Expenditures 9,237,280 6,085,870 (3,151,410) 65.9%
Change in fund balances (1,710,956) 256,179 1,967,135 -15.0%
Beginning Fund Balance 6,170,864 6,170,864
Ending Fund Balance $ 4,459,908 $ 6,427,043 $ 1,967,135 144.1%
42
City of Tukwila
Sewer Fund 402 - Revenue and Expenditures
As of December 31, 2020
2020
Variance
Annual Actual Over/(Under) % of Annual
Budget Year -End Results Budget Budget
REVENUE:
Charges for Services
Sewer Sales $ 9,732,000 $ 8,453,169 $ (1,278,831) 86.9%
Road/Street Repair Charges - 51,672 51,672 -
Total Charges for Services 9,732,000 8,504,840 (1,227,160) 87.4%
Miscellaneous Revenue
Investment earnings
Connection Fees
CARES Act funding
Total Miscellaneous Revenue
55,000 97,202
125,000 142,800
181 181
42,202
17,800
176.7%
114.2%
100.0%
180,181 240,183
60,002 133.3%
Total Revenues
9,912,181 8,745,023
(1,167,158) 88.2%
EXPENDITURES:
11 Salaries 395,516 441,433 45,917 111.6%
13 Overtime 4,442 3,889 (553) 87.5%
2* Benefits 193,295 144,545 (48,750) 74.8%
31 Office and Operating Supplies 21,781 27,437 5,656 126.0%
33 Metro Sewage Treatment 4,762,000 4,658,117 (103,883) 97.8%
35 Small Tools and Minor Equipment 5,000 1,917 (3,083) 38.3%
41 Professional Services 403,000 169,914 (233,086) 42.2%
42 Communication 2,500 8,004 5,504 320.2%
43 Travel 2,000 36 (1,964) 1.8%
44 Advertising 150 1,493 1,343 995.4%
45 Operating Rentals and Leases 113,640 102,765 (10,875) 90.4%
46 Insurance 12,667 11,375 (1,292) 89.8%
47 Public Utility Services 45,000 34,122 (10,878) 75.8%
48 Repairs and Maintenance 49,000 276,240 227,240 563.8%
49 Miscellaneous 1,188,700 1,042,497 (146,203) 87.7%
Total Operating Expenses 7,198,691 6,923,784 (274,907) 96.2%
Capital Expenses
6* Capital Outlay 1,500,000 - (1,500,000) 0.0%
7* Debt Service Principal 330,537 330,536 (1) 100.0%
8* Debt Service Interest 128,194 25,460 (102,734) 19.9%
Transfer Out
Indirect Cost Allocation
1,958,731 355,996 (1,602,735) 18.2%
737,837 113,289 (624,548) 15.4%
522,167 522,167 - 100.0%
Total Expenditures
10,417,426 7,915,237 (2,502,189) 76.0%
Change in fund balances
Beginning Fund Balance
(505,245) 829,786
12, 529, 586 12, 529, 586
1,335,031 -164.2%
Ending Fund Balance
$ 12,024,341 $ 13,359,372 $ 1,335,031 111.1%
43
City of Tukwila
Golf Course Fund 411 - Revenue and Expenditures
As of December 31, 2020
2020
Variance
Annual Actual Over/(Under) % of Annual
Budget Year -End Results Budget Budget
REVENUE:
General Revenue
Excise Taxes $ 2,900 $ 1,925 $ (975) 66.4%
Total General Revenue 2,900 1,925 (975) 66.4%
Charges for Services
Sale of Merchandise
Green Fees, Instruction
Total Charges for Services
126,000 143,192 17,192
1,220,043 1,391,293 171,250
113.6%
114.0%
1,346,043 1,534,485
188,442 114.0%
Miscellaneous Revenue
Investment earnings 500 3,477 2,977 695.4%
Rents and Concessions 309,000 342,557 33,557 110.9%
CARES Act funding 5,446 5,446 100.0%
Other 22,000 23,911 1,911 108.7%
Total Miscellaneous Revenue 336,946 375,391 38,445 111.4%
Trasnfersln 511,724 511,724 100.0%
Total Revenues 2,197,613 2,423,525 225,912 110.3%
EXPENDITURES:
11 Salaries 609,976 547,753 (62,223) 89.8%
12 Extra Labor 44,484 52,380 7,896 117.8%
13 Overtime 3,645 3,841 196 105.4%
2* Benefits 320,900 243,642 (77,258) 75.9%
31 Office and Operating Supplies 116,183 130,044 13,861 111.9%
34 Items purcashed for resale 99,000 121,605 22,605 122.8%
35 Small Tools and Minor Equipment 13,777 16,480 2,703 119.6%
41 Professional Services 6,580 17,911 11,331 272.2%
42 Communication 7,968 8,399 431 105.4%
43 Travel 407 382 (25) 93.8%
44 Advertising 8,500 11,444 2,944 134.6%
45 Operating Rentals and Leases 198,200 31,036 (167,164) 15.7%
46 Insurance 22,621 24,392 1,771 107.8%
47 Public Utility Services 74,935 59,684 (15,251) 79.6%
48 Repairs and Maintenance 40,165 24,390 (15,775) 60.7%
49 Miscellaneous 108,500 71,653 (36,847) 66.0%
Total Operating Expenses 1,675,841 1,365,037 (310,804) 81.5%
Capital Expenses
6* Capital Outlay 30,758 109,484 78,726 356.0%
Transfer Out
Indirect Cost Allocation
30,758 109,484 78,726 356.0%
500 500 100.0%
196,512 196,512 100.0%
Total Expenditures 1,903,611 1,671,533 (232,078) 87.8%
Change in fund balances 294,002 751,992 457,990 255.8%
Beginning Fund Balance 197,488 197,488
Ending Fund Balance $ 491,490 $ 949,481 $ 457,990 193.2%
44
City of Tukwila
Surface Water Fund 412 - Revenue and Expenditures
As of December 31, 2020
2020
Variance
Annual Actual Over/(Under) % of Annual
Budget Year -End Results Budget Budget
REVENUE:
Charges for Services
Surface Water Sales
Total Charges for Services
$ 6,863,000 $ 6,925,263 $ 62,263 100.9%
6,863,000 6,925,263
62,263 100.9%
Intergovernmental Revenue 1,077,000 1,069,259 (7,741) 99%
Miscellaneous Revenue
Investment earnings 50,000 29,458 (20,542) 58.9%
Gifts and Bequests 12,500 12,500
CARES Act funding 4,346 4,346 100.0%
Other - 1,981 1,981
Total Miscellaneous Revenue 54,346 48,285 (6,061) 88.8%
Total Revenues
7,994,346 8,042,808 48,462 78.5%
EXPENDITURES:
11 Salaries 1,102,764 1,067,136 (35,628) 96.8%
12 Extra Labor 8,000 - (8,000) 0.0%
13 Overtime 9,000 14,267 5,267 158.5%
2* Benefits 517,587 375,981 (141,606) 72.6%
31 Office and Operating Supplies 87,639 21,522 (66,117) 24.6%
35 Small Tools and Minor Equipment 5,000 1,620 (3,380) 32.4%
41 Professional Services 1,432,862 1,032,942 (399,920) 72.1%
42 Communication 2,084 7,953 5,869 381.6%
43 Travel 2,000 1,011 (989) 50.5%
44 Advertising 500 2,897 2,397 579.5%
45 Operating Rentals and Leases 408,927 432,110 23,183 105.7%
46 Insurance 29,784 32,316 2,532 108.5%
47 Public Utility Services 107,820 61,244 (46,576) 56.8%
48 Repairs and Maintenance 37,000 62,654 25,654 169.3%
49 Miscellaneous 747,300 796,281 48,981 106.6%
Total Operating Expenses 4,498,267 3,909,935 (588,332) 86.9%
Capital Expenses
6* Capital Outlay 1,337,000 1,273,847 (63,153) 95.3%
7* Debt Service Principal 289,748 289,746 (2) 100.0%
8* Debt Service Interest 261,025 9,095 (251,930) 3.5%
Transfer Out
Indirect Cost Allocation
1,887,773 1,572,688 (315,085) 83.3%
562,124 247,534 (314,590) 44.0%
684,699 684,699 100.0%
Total Expenditures 7,632,863 6,414,856 (1,218,007) 84.0%
Change in fund balances 361,483 1,627,952 1,266,469 450.4%
Beginning Fund Balance 3,206,726 3,206,726
Ending Fund Balance
$ 3,568,209 $ 4,834,677 $ 1,266,469 135.5%
45
City of Tukwila
Equipment Rental/Replacement Fund 501 Revenue and Expenditures
As of December 31, 2020
2020
Variance
Annual Actual Over/(Under) % of Annual
Budget Year -End Results Budget Budget
REVENUE:
Charges for Services
ERR O&M Dept Charges
Equipment Replacement Charges
Total Charges for Services
$ 2,104,488 $ 1,523,440 $ (581,048) 72.4%
732,637 593,580 (139,057) 81.0%
2,837,125 2,117,021
(720,104) 74.6%
Miscellaneous Revenue
Investment earnings 14,269 32,459 18,190 227.5%
Insurance Proceeds 30,000 114,057 84,057 380.2%
CARES Act funding 3,894 3,894 - 100.0%
Other 150 1,072 922 714.7%
Total Miscellaneous Revenue 48,313 151,482 103,169 313.5%
Sale of Capital Assets - 50,264 50,264
Transfers In 340,000 147,693 (192,307) 43.4%
Total Revenues 3,225,438 2,466,460 (758,978) 76.5%
EXPENDITURES:
11 Salaries 417,479 299,748 (117,731) 71.8%
12 Extra Labor 32,000 - (32,000) 0.0%
13 Overtime 1,858 138 (1,720) 7.4%
2* Benefits 221,313 123,486 (97,827) 55.8%
31 Office and Operating Supplies 3,358 2,547 (811) 75.9%
34 Items Purchased for Resale 750,000 399,853 (350,147) 53.3%
35 Small Tools and Minor Equipment 5,000 4,855 (145) 97.1%
41 Professional Services 4,000 5,078 1,078 126.9%
42 Communication 2,000 4,860 2,860 243.0%
43 Travel 1,500 - (1,500) 0.0%
44 Advertising - 599 599
45 Operating Rentals and Leases 75,506 83,162 7,656 110.1%
46 Insurance 72,295 92,063 19,768 127.3%
48 Repairs and Maintenance 120,000 64,922 (55,078) 54.1%
49 Miscellaneous 12,000 14,798 2,798 123.3%
64 Capital Outlay 1,691,800 1,716,058 24,258 101.4%
Transfers Out 211,724 211,724 - 100.0%
Indirect Cost Allocation 381,412
381,412 - 100.0%
Total Expenditures 4,003,245 3,405,304 (597,941) 85.1%
Change in fund balances (777,807) (938,844) (161,037) 120.7%
Beginning Fund Balance 4,842,041 4,842,041
Ending Fund Balance $ 4,064,234 $ 3,903,196 $ (161,037) 96.0%
46
City of Tukwila
Insurance Fund 502 - Revenue and Expenditures
As of December 31, 2020
2020
Variance
Annual Actual Over/(Under) % of Annual
Budget Year -End Results Budget Budget
REVENUE:
Charges for Services
Employee Benefit Programs $ 1,200 $ 26 $ (1,174) 2.2%
Total Charges for Services 1,200 26 (1,174) 2.2%
Miscellaneous Revenue
Investment earnings 56,274 13,928 (42,346) 24.8%
Employee Trust Contibutions 7,042,150 6,630,773 (411,377) 94.2%
Employer Trust Contributions 366,399 157,710 (208,689) 43.0%
Total Miscellaneous Revenue 7,464,823 6,802,411 (662,412) 91.1%
Total Revenues
7,466,023 6,802,438
(663,585) 91.1%
EXPENDITURES:
25 Medical, Dental, Life, Optical
41 Professional Services
49 Miscellaneous
7,208,130
35,600
20,268
Indirect Cost Allocation 148,106
6,486,565
90,000
7,440
(721,565)
54,400
(12,828)
90.0%
252.8%
36.7%
148,106 100.0%
Total Expenditures
7,412,104 6,732,110
(679,994) 90.8%
Change in fund balances
Beginning Fund Balance
53,919 70,327 16,408 130.4%
17,215 17,215
Ending Fund Balance $ 71,134 $ 87,542 $ 16,408 123.1%
47
City of Tukwila
LEOFF Insurance Fund 503 - Revenue and Expenditures
As of December 31, 2020
2020
Variance
Annual Actual Over/(Under) % of Annual
Budget Year -End Results Budget Budget
REVENUE:
Miscellaneous Revenue
Investment earnings $ 1,541 $ 21,631 $ 20,090 1403.7%
Employer Trust Contributions 265,000 254,868 (10,132) 96.2%
Total Miscellaneous Revenue 266,541 276,499 9,958 103.7%
Total Revenues
266,541 276,499 9,958 103.7%
EXPENDITURES:
25 Medical, Dental, Life, Optical 484,079
41 Professional Services 4,734
49 Miscellaneous 500
Indirect Cost Allocation
374,959
(109,120) 77.5%
(4,734) 0.0%
(500) 0.0%
Total Expenditures
489,313 374,959
(114,354) 76.6%
Change in fund balances
Beginning Fund Balance
(222,772) (98,459) 124,313 44.2%
435,054 435,054
Ending Fund Balance $ 212,282 $ 435,054 $ 107,271 204.9%
48
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
5/24/21
PH
11
Motion
Date 6/7/21
6/7/21
PH
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg Date
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&'R
PIF
11 Police ❑
SPONSOR'S The Tukwila Police Department and Valley Communications desire to enter into an
SUMMARY Agreement for the purpose of establishing level of service requirements that will apply to
both parties in the provision of emergency police communications services. The Council is
being asked to approve the agreement at the 5/24/21 COW and 6/7/21 Regular meetings.
REVIEWED BY ❑ Trans&Infrastructure
❑ LTAC
DATE: 5/17/21
ITEM INFORMATION
ITEM No.
4.C.
49
STAFF SPONSOR: ERIC DREVER
ORIGINAL AGENDA DATE: 5/24/21
AGENDA ITEM TITLE Service Level Agreement With Valley Communications
CATEGORY 11 Discussion
5/24/21
11
Motion
Date 6/7/21
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg Date
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&'R
PIF
11 Police ❑
SPONSOR'S The Tukwila Police Department and Valley Communications desire to enter into an
SUMMARY Agreement for the purpose of establishing level of service requirements that will apply to
both parties in the provision of emergency police communications services. The Council is
being asked to approve the agreement at the 5/24/21 COW and 6/7/21 Regular meetings.
REVIEWED BY ❑ Trans&Infrastructure
❑ LTAC
DATE: 5/17/21
Svcs I Community Svcs/Safety
❑ Finance & Governance ❑ Planning & Community Dev.
❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: DELOSTRINOS-JOHNSON
❑ Arts Comm.
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Police
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
So $ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
5/24/21
6/7/21
MTG. DATE
ATTACHMENTS
5/24/21
Info memo dated 5/10/21
Service level agreement with Valley Communications
Minutes from the Community Services and Safety Committee of 5/17/21
6/7/21
49
50
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Services and Safety Committee
FROM: Chief of Police Eric Dreyer
BY: Chief of Police Eric Dreyer
CC: Mayor Ekberg
DATE: May 10th, 2021
SUBJECT: Service Level Agreement with Valley Communications
ISSUE
The Tukwila Police Department and Valley Communications desire to enter into an Agreement
for the purpose of establishing level of service requirements that will apply to both parties in the
provision of emergency police communications services.
BACKGROUND
As a city that formed Valley Com and along with other member cities, administers Valley
Communications' ongoing operations, member city obtains and pays for Valley
Communications' emergency communication services as provided for under the Valley
Communications Interlocal Agreement. Due to its unique administrative status as a member
city, Valley Communications and its member cities have not previously established written level
of service requirements and technical expectations as they mutually implement emergency
police communication services.
DISCUSSION
To clarify expectations of dispatchers, call receivers, and officers, Valley Communications and
the City of Tukwila jointly seek to establish a Service Level Agreement (SLA). All member
agencies are seeking approval of the same SLA with their respective member cities. The
proposed SLA has been vetted through the Tukwila City Attorney's Office.
FINANCIAL IMPACT
There is no financial impact.
RECOMMENDATION
The Council is being asked to approve the Service Level Agreement with Valley
Communications and consider this item at the May 24, 2021 Committee of the Whole meeting
and subsequent June 7, 2021 Regular Meeting.
ATTACHMENTS
SLA
51
SERVICE LEVEL AGREEMENT FOR EMERGENCY COMMUNICATION SERVICES
This SERVICE LEVEL AGREEMENT FOR EMERGENCY POLICE COMMUNICATION SERVICES
("Agreement") is entered into between the VALLEY COMMUNICATIONS CENTER, a governmental
administrative agency formed pursuant to RCW 39.34.030(3) ("Valley Com"), and [insert member
city name here], a Washington non -charter code city ("Member City,") and together with Valley
Com, the "Parties" and each a "Party").
RECITALS
A. Valley Com was formed pursuant to the Valley Communications Center Interlocal
Agreement, as amended and restated on April 17, 2000, as it may be further amended from time
to time (the "Valley Com Interlocal Agreement"), as a governmental administrative agency pursuant
to chapter 39.34 RCW for the purpose of providing police, fire, and medical aid emergency
communication services in south King County and surrounding regions.
B. Under the terms of the Valley Com Interlocal Agreement, Valley Com provides emergency
communication services to its Member Cities (as defined in the Valley Com Interlocal Agreement)
and other municipal corporations that exist within the logical, physical service area of Valley Com
and that are in need of emergency communication services.
C. As a city that formed Valley Com and, along with other Member Cities, administers Valley
Com's ongoing operations, Member City obtains and pays for Valley Com's emergency
communication services as provided for under the Valley Com Interlocal Agreement. Member City
operates a police department, and accordingly, partners with Valley Com in the provision of
emergency police dispatch communication services.
D. Due to its unique administrative status as a Member City, Valley Com and its Member Cities
have not previously established written level of service requirements and technical expectations as
they mutually implement emergency police communication services.
E. The Parties desire to enter into this Agreement for the purpose of establishing level of
service requirements that will apply to both Parties in the provision of emergency police
communications services.
NOW, THEREFORE, in consideration of the foregoing, and in consideration of the terms and
conditions set forth below, the Parties agree as follows:
AGREEMENT
1. DEFINITIONS. The following new definitions apply to this Agreement:
1
52
"ACCESS" means "A Central Computerized Enforcement Service System", the data system
supporting all law enforcement agencies within the State of Washington and is owned and
operated by the Washington State Patrol.
"APCO" means the "Association of Public -Safety Communications Officers," an international
association with State Chapters.
"CAD" means the "Computer Aided Dispatch" system owned by Valley Com.
"Call" means any request for public safety assistance, regardless of the media used to make
the request, including voice, text, video, or data.
"Contract Agency," when used in this Agreement, has the same meaning as "Subscribing
Agency."
"Mission Critical Systems" means those systems which, should they fail, would significantly
delay or stop the Member City's ability to receive an incident dispatch of a call for service
from Valley Com.
"NENA" means "National Emergency Number Association."
"Project Approval Process" means the process approved by the Valley Com Administration
Board by which new initiatives become projects that Valley Com will implement.
"Valley Communications Center Standard Operating Procedures" means the list of approved
and signed procedures enacted by Valley Com, as it may be amended, modified and/or
restated from time to time.
2. TERM: This Agreement will take effect on the last date signed below, and shall be
automatically renewed on January 1st of each year thereafter for a period of 15 years unless
Member City withdraws its participation in Valley Com or Valley Com is terminated under the terms
of the Valley Com Interlocal agreement, at which time this Agreement will also immediately
terminate. This Agreement also may be extended by mutual agreement of the Parties.
3. VALLEY COM LEVEL OF SERVICE RESPONSIBILITIES. During the term of this Agreement, Valley
Com will:
3.1 Maintain radio and support communications with the Member City from the time of the
initial dispatch until conclusion of the emergency and provide additional assistance as
needed.
3.2 Provide the Member City with a copy of the Valley Communications Center Standard
Operating Procedures, including amendments and updates.
3.3 Provide access to Valley Com's F.C.C. licensed radio system resources, subject to those
-2-
53
constraints and restrictions established and imposed by the Valley Com Administration
Board.
3.4 Receive emergency & non -emergency calls for service, interview and dispatch following
Valley Com policies; 24x7x365.
3.5 Collaborate with the Valley Com Operations Board when effecting changes in Valley Com
practices and policies related to call interviewing and dispatching of units.
3.6 Recognize the following national and/or local standards and report as performance
objectives at least annually. For each standard, management will work with the Member
City and Valley Com Operations Board to develop mutually agreeable strategic plans to
address any gaps.
3.8.1 NENA call answering standard
3.8.2 APCO/NENA ANS Standard for the Establishment of a Quality Assurance and
Quality Improvement Program for PSAPs
3.8.3 Washington State training requirement for Telecommunicators
3.7 Ensure Operations staff are appropriately trained and prepared to perform their role.
3.8 Ensure that a continuity of operation plan exists, is current, and is routinely exercised.
3.9 Hold Technical User Group meetings comprised of Valley Com and Member City
technical staff as a forum to share information, explore solutions, and inform the
technology plan.
3.10 Record and retain as required by law appropriate telephone, radio and electronic
communications.
3.11 Provide available CAD incident data for Member City's records management and other
systems.
3.12 Disallow access to Member City owned systems without prior permission from the
Member City.
3.13 Provide Member City with prior notice of service impacting maintenance to the extent
reasonable under the circumstances.
3.14 In the event Valley Com becomes aware of a cyber -security breach of Valley Com's
system(s), Valley Com will notify Member City as soon as reasonably possible.
3.15 Route complaints and/or inquiries as to Member City personnel performance or conduct
through Valley Com's chain of command to Member City's Supervisory or Management
staff.
3.16 Provide information, data inquiries, and other related tasks, should Member City be
unable to directly access information.
3.17 When practical, regularly attend Valley Police Chief meetings, Patrol Commander
meetings, King County Police Chief Association meetings, and other similar regional
police meetings.
3.21 Because Valley Com has limited technical resources, track time spent on Member City
-3-
54
ad hoc work requests that are not related to an approved project, and when Valley Com
believes the effort is impacting other project deliverables, the Member City will be
consulted to develop a mutually agreeable work plan or other resolution.
3.22 Avoid interaction with Member City's contractor(s) to request service which would
create a financial obligation on the Member City.
4. MEMBER CITY LEVEL OF SERVICE RESPONSIBILITIES. During the term of this Agreement, the
Member City will:
4.1 Provide and maintain written alarm response procedures, on forms acceptable to Valley
Com, designating equipment and other resources to be dispatched.
4.2 Comply with and conform to operational policies, practices, and apparatus numbering
configurations to those established by Valley Com Operations Board and/or Valley Com
Administration Board; apparatus renumbering will not be implemented without
consultation with Valley Com.
4.3 Comply with all Criminal Justice Information Services (CJIS) policies and requirements.
4.4 Provide reasonable notice of annexations, incorporations, changes to Member City
jurisdiction boundaries and response plans to allow sufficient time for Valley Com to
incorporate changes.
4.5 Follow the established radio communications protocols approved by the Valley Com
Operations Board
4.6 Train Member City personnel to be familiar with and appropriately use radio and CAD
equipment.
4.7 Participate in the Valley Com Tech User Group meetings.
4.8 Follow the Project Approval Process as defined in this agreement.
4.9 Not commit Valley Com to an action, work or purchase without prior agreement from
Valley Com.
4.10 Not allow Member City personnel to access Valley Com systems without prior
permission from Valley Com.
4.11 Not interact with Valley Com's contractor(s) to request service that would create a
financial obligation for Valley Com.
4.12 In the event the Member City becomes aware of a cyber -security breach of Member City
systems that touch Valley Com systems, notify Valley Com as soon
as reasonably possible.
4.13 Complaints and/or inquiries as to Valley Com performance or conduct will be routed
through the Member City's chain of command to Valley Com's Supervisory or
Management staff.
5. SYSTEMS AND SERVICES SUPPORT: The following support and service levels and
obligations apply to Valley Com and the Member City:
-4-
55
5.1 Normal business hours for Valley Com technical support are Monday through Friday,
8:00 am to 4:30 pm, excluding holidays and weekends. After hours, the on -duty
supervisory staff will triage issues and will call out Tech Support if required.
5.2 The Member City recognizes that its internal systems and connectivity may be integral
to the performance of a Valley Com owned or managed system. The Member City agrees
to troubleshoot issues prior to calling out Valley Com Technical staff.
5.3 To report issues during normal business hours, the Member City will notify Valley Com
via email to support@valleycom.org or by calling the Help Desk at 253-372-1575.
5.4 The following definitions and response time guidelines will be used by the Member City
and Valley Com, whether during or outside of normal business hours:
• Priority 1 (Mission critical) — significant delay or prohibits Member City's ability to
receive notification of a call for service. Immediate call out.
• Priority 2 — core operations unaffected but impacts efficiency. Initial response in
12-24 hours
• Priority 3 — inconvenient or annoying but clear workarounds exist. Initial response
in 24-72 hours.
• Priority 4 — non -emergent, non -impacting. Initial response in 72 or more hours.
5.5 Contacts outside normal business hours for affected systems and VCC's response to
issues are as follows:
Priority
After Hours
Systems
Notes
1 — Mission
Critical
Immediate
CaII Out
Com Room Supervisor
253-372-1490
VHF Paging
Radio (See Note*)
Widespread outages, not
individual radio or paging
issues.
2 — Response
in 12-24
hours
Com Room Supervisor
253-372-1490
WebQUERY
MobileCOM
NetMotion
Agency internal Tech
Support available for
consult.
3 — Response
in 24-72
hours
253-372-1575 or
Support@valleycom.org
UDS transfer to RMS
Active 911**
(See Note)
4 — Response
72 or more
hours
253-372-1575 or
Support@valleycom.org
ESRI Dashboards
* Radio note — Valley Com contracts with King County Radio Shops for radio
maintenance. Should there be system -wide radio issues, the Valley Com supervisor
will notify the Shops for response. When PSERN Operator assumes ownership of
the radio system, all responsibility will transition to PSERN.
-5-
56
** Third party applications are governed by contracts between the vendor and Member
City. Valley Com will verify CAD data is being passed to these systems but cannot
address issues within these types of applications.
5.6 Future Systems and Service priorities will be mutually agreed to as part of
implementation and may be added to this Agreement.
6. NEW PROJECT APPROVAL: The Parties will utilize the following project approval selection
parameters and process, which were adopted by the Valley Com Administration Board on March
4th, 2016, and which are subject to further Administration Board amendments enacted after
that date:
6.1 The purpose of this section 6 is to allow for a thorough review of Member City and
Contract Agency requests requiring use of Valley Com resources and to assess impacts
to the project schedule. Valley Com should not engage in projects without being able to
make a reliable, sustainable commitment to completion of the project. Implementing
this process will allow for more collaboration with Member City and reduce independent
implementation, instead creating more system -wide opportunities to allow for and
establish or re -assess project priorities.
6.2 For the purposes of this Section 6, the following definitions will control:
6.2.1 Project — Any operational or technical change to Valley Com. Examples include,
without limitation:
• Applications requiring interface or integration to existing systems
• Introduction of stand-alone applications
• Changes in policy or practice that affect com room workflow
• Changes in service area
• Other requests as determined by Valley Com
6.2.2 Project Champion/Sponsor — single point of contact within the Requesting
Agency. This person will assist in presenting the project to the stakeholder
groups.
6.2.3 Project Request Document — an internal document created and used by Valley
Com
6.2.4 Stakeholder Group — may include one or more of the following groups:
• Advisory Committee on Technology (ACT)
• Patrol Commanders
• Z3 Ops Chiefs
• Operating Board
• Administration Board
6.3 The Parties will utilize the following process to evaluate and decide whether to adopt
-6-
57
a potential new project, if requested by a Member City or Contract Agency:
6.3.1 the Member City or Contract Agency provides an introductory proposal
which must include a brief description of the project, the business need, and
the timeline needed for implementation. Valley Com and requesting entity's
Project Sponsor will jointly review the project to determine baseline
information and complete a Project Request Document.
6.3.2 Valley Com further evaluates the request to determine the following:
• Level of effort required
• Whether proposed solution meet expected outcomes
• Potential for discipline-wide/Center-wide implementation
• Whether solution introduces other issues
• Operational and technical impacts
• Estimated project timeline for implementation
• Ongoing support requirements
• Ability to support project; personnel, finance, current project schedule
6.3.3 Valley Com will then prepare and present a recommendation to Project
Sponsor, reviewing results of evaluation and supporting documentation. If
Valley Com determines the project proposal is feasible and warrants more
consideration, Valley Com and/or the Project Sponsor will conduct further
analysis to prepare a scope of work draft.
6.3.4 Valley Com and Project Sponsor will present the project proposal to
appropriate stakeholder group(s) to inform them of project details including
scope, cost, timelines, and impacts to schedule, if any. The stakeholder group
will then make a recommendation whether to approve or not approve the
project to the remaining stakeholder groups, if any, all subject to final
approval from the Valley Com Administration Board, except for project
requests that are minor in scope.
6.4 If Valley Com deems a project request to be minor in scope and to not adversely
impact Operations, Tech Services or Valley Com's project schedule, Valley Com may
opt to approve and implement the request without further process.
7. LIMITATION OF AGREEMENT. This Agreement is entered into for the benefit of the Parties
to this Agreement only. The Agreement is not intended to confer any benefits on any other
parties and therefore no other or third party shall be entitled to rely on the terms of this
Agreement or anticipate receipt of any benefit as a result of the performance of this
Agreement.
8. INDEPENDENT CONTRACTOR; RIGHTS OF VALLEY COM OVER EMPLOYEES. In providing
services under this Agreement, Valley Com is an independent contractor and neither it nor
its officers, nor its agents nor its employees are employees of the Member City for any
-7-
58
purpose, including responsibility for any federal or state tax, industrial insurance, or Social
Security liability.
Valley Com retains sole authority and control over its personnel, including but not limited
to the authority to set standards of performance and discipline for Valley Com employees
and any other matters related to control over Valley Com personnel and performance of its
employees.
9. Entire Agreement. This Agreement, together with any subsequent amendments,
constitutes the entire Agreement between the Parties and supersedes all prior agreements
for emergency police communication services; however, in the event of a conflict between
the provisions of this Agreement and the Valley Com Interlocal Agreement, the Valley Com
Interlocal Agreement's terms will prevail over this Agreement. Any and all prior verbal
statements made by any representative of Valley Com shall not be construed as forming a
part of or altering this Agreement in any manner. This Agreement may be executed in one
or more counterparts.
10. Effective Date. This Agreement will take effect on the last date signed below, with
subsequent terms renewable as provided for in Section 2.
(Signatures on following page)
-8-
59
VALLEY COMMUNICATIONS CENTER
27519 108th Avenue S.E.
Kent, Washington 98030
[insert member city name here]
By: By:
Lora Ueland, Executive Director
Print Name:
Its:
Date: Date:
60
9
City of Tukwila
City Council Community Services & Safety Committee
Meeting Minutes
May 17, 2021 -5:30 p.m. - Electronic Meeting due to COV/D-19 Emergency
Councilmembers Present:
Staff Present:
Guests:
Cynthia Delostrinos Johnson, Chair; De'Sean Quinn, Zak Idan
David Cline, Rachel Bianchi, Norm Golden, Nate Robinson, Eric Dreyer,
Eric Lund, Ben Hayman, Jay Wittwer, Hari Ponnekanti, Laurel Humphrey
Steve Goldblatt, Justine Kim, Aaron Walls
Chair Delostrinos Johnson called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Prosecution Services
Chief Dreyer and the City's contracted Prosecutor, Aaron Walls, reviewed the process from the
point of police contact to the conclusion of prosecution.
Items(s) requiring follow-up:
• Provide information on diversion programs and options.
• Present the information to the Community Oriented Policing Citizen's Advisory Board
(COPCAB)
Committee Recommendation:
Discussion only.
B. Service Level Agreement with Valley Communications
Staff is seeking Council approval of a Service Level Agreement with Valley Communications
*that clarifies expectations of dispatchers, call receivers and officers.
Committee Recommendation:
Unanimous approval. Forward to May 24, 2021 Committee of the Whole.
C. Shielz Obletz Johnsen Project Management Services
Staff is seeking Council approval of contract amendments with Shiels Obletz Johnsen for
project management services for the Public Works Tenant Improvements and the Teen and
Senior Center Projects. The amendment for the Public Works project is $127,617.65 and the
Teen and Senior Center is $94,380 (factoring in 50K pro bono), and both are within approved
project budgets.
Items(s) requiring follow-up:
Provide additional clarity on how amendments fit within project budgets.
Committee Recommendation:
Unanimous approval. Forward to May 24, 2021 Committee of the Whole.
61
62
COUNCIL AGENDA SYNOPSIS
4:----------.4'(, Initials
ITEM No.
4
Meeting Date
Prepared by
Mayor's review
Council review
�7
w,�° i
o
5/24/21
CO
4.D. &
a
Spec 2.C.
9a
ITEM INFORMATION
STAFF SPONSOR: CHRISTY O'FLAHERTY
ORIGINAL AGENDA DATE: 5/24/21
AGENDA ITEM TITLE Relocation of City Records Center
CATEGORY
11
Mtg
Discussion
Date 5/24/21
11 Motion
Mtg Date 5/24/21
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑ Council ❑ Mayor
AI
Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PIV
SPONSOR'S Authorize approval of a contract with Engineered Products, a Pape Company, in the
SUMMARY amount of $80,360.26 (plus Washington State Sales Tax); to facilitate relocation of the
City -Wide Records Center. The long-term savings to the City will be approximately
$109,000 a year to include staff time saved by not traveling back and forth to an off-site
facility to perform essential records work (plus the monthly lease cost from July -December
of this year).
REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety
❑ LTAC ❑ Arts Comm.
DATE: 5/24/21 COMMITTEE
LI
❑
Finance & Governance ❑ Planning & Community Dev.
Parks Comm. ❑ Planning Comm.
CHAIR: IDAN
RECOMMENDATIONS:
SPONSOR/ADMIN. Administrative Services
COMMITTEE Unanimous Approval; Forward to C.O.W/Special Meeting
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$80,360.26 + sales tax $ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
05/24/21
MTG. DATE
ATTACHMENTS
05/24/21
Informational Memorandum dated 5/17/21
Contract Document
63
64
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: FINANCE AND GOVERNANCE COMMITTEE
FROM: Christy O'Flaherty, Records Governance Manager/City Clerk
BY: Christy O'Flaherty, Records Governance Manager/City Clerk
CC: Mayor Ekberg
DATE: May 17, 2021
SUBJECT: RELOCATION OF CITY-WIDE RECORDS CENTER
ISSUE
Authorize approval of a contract to facilitate relocation of the City -Wide Records Center from the
Sabey (International Gateway East, LLC) facility at 3411 South 120th Place to Tukwila City Hall
lower level. (formerly occupied by Tukwila Police Department).
BACKGROUND
The City's Records Governance Program has maintained an off-site Records Center for all City
Departments since the early 1990s. While there have been multiple locations, most currently
the records are housed at the Sabey facility at a cost of approximately $8,799.03 per month.
The Sabey records facility houses 1,637 boxes of City records.
Based on the consistent work accomplished via the Records Governance Program and the use
of the online Digital Records Center and microfilming, the City Clerk's Office was able to create
redundancy and eliminate paper records with a long-term retention requirement by 500 boxes.
This reduction in inventory makes it possible to downsize from the current records facility at the
Sabey location to the lower level of City Hall. The Police Department has had similar reductions
in their inventory and will be using the space in the sally port near the former Police Department
for records storage.
DISCUSSION
The project manager worked with vendors, and Engineered Products a PAPE Company (part of
the MRSC Small Works Roster) was selected as the vendor to disassemble/transport/
reassemble/install the industrial shelving, per the attached contract. The intent is to complete
this work prior to the lease end date of June 30, 2021.
FINANCIAL IMPACT
The contract shall not exceed $80,360.26 (plus Washington State Sales Tax); we are requesting
budget authority for an additional 10% contingency in the event of unforeseen issues. The long-
term savings to the City will be approximately $109,000 a year to include staff time saved by not
traveling back and forth to an off-site facility to perform essential records work (plus the monthly
lease cost from July -December of this year).
The Administration proposes to fund the records center move costs from the lease savings this
year (approximately $50,000) and using some of the remaining FY 2021 Streamlined Sales Tax
funds to covering the remaining costs, which include the balance of this contract, as well as
approximately $13,000 in costs for the movers and fencing contractors, the latter of which is
required by the State as a part of the regulations associated with public records. These costs
will have paid for themselves in savings from the off-site records center in less than one year.
65
66
INFORMATIONAL MEMO
Page 2
RECOMMENDATION
Staff is asking the Finance and Governance Committee to forward this item to the Committee of
the Whole and Special Meeting of May 24, 2021 for approval.
ATTACHMENTS
Contract Document
https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/CC Docs/Old W/RecordsCenter2021Docs/RecordsCenterRelocation.doc
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
PROFESSIONAL SERVICES AGREEMENT
(Includes consultants, architects, engineers, accountants, and other professional services)
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City", and Engineered Products a PAPE Company, hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform teardown, transport
and shelving installation services in connection with the project titled Records Center
Relocation.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending August 31, 2021, unless sooner
terminated under the provisions hereinafter specified. Work under this Agreement shall
commence upon written notice by the City to the Consultant to proceed. The Consultant
shall perform all services and provide all work product required pursuant to this Agreement
no later than June 15, 2021, unless an extension of such time is granted in writing by the
City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"A" attached hereto, provided that the total amount of payment to the Consultant shall
not exceed $80,360.26 (plus Washington State Sales Tax) without express written
modification of the Agreement signed by the City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be
made to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will
be made promptly upon its ascertainment and verification by the City after the
completion of the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary
to complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
67
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and
damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the
purposes of this indemnification. This waiver has been mutually negotiated by the parties.
The provisions of this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at
law or in equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident. Automobile Liability
insurance shall cover all owned, non -owned, hired and leased vehicles.
Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a
substitute form providing equivalent liability coverage. If necessary, the policy
shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $2,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall
cover liability arising from premises, operations, stop -gap independent contractors
and personal injury and advertising injury. The City shall be named as an
additional insured under the Consultant's Commercial General Liability insurance
policy with respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
CA revised May 2020
68
Page 2
4. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000
policy aggregate limit. Professional Liability insurance shall be appropriate to the
Consultant's profession.
B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher
insurance limits than the minimums shown above, the Public Entity shall be insured for
the full available limits of Commercial General and Excess or Umbrella liability
maintained by the Contractor, irrespective of whether such limits maintained by the
Contractor are greater than those required by this Contract or whether any certificate of
insurance furnished to the Public Entity evidences limits of liability lower than those
maintained by the Contractor.
C. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they
shall be primary insurance with respect to the City. Any Insurance, self-insurance, or
insurance pool coverage maintained by the City shall be excess of the Consultant's
insurance and shall not be contributed or combined with it.
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
E. Verification of Coverage. Consultant shall furnish the City with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Contractor
before commencement of the work. Upon request by the City, the Consultant shall
furnish certified copies of all required insurance policies, including endorsements,
required in this Agreement and evidence of all subcontractors' coverage.
F. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days' notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds
due the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
the Consultant, or any employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent
upon or resulting from the award or making of this contract. For breach or violation of this
warrant, the City shall have the right to annul this contract without liability, or in its discretion
to deduct from the contract price or consideration, or otherwise recover, the full amount of
such fee, commission, percentage, brokerage fee, gift, or contingent fee.
CA revised May 2020
Page 3
69
11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin,
age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation,
the presence of any disability, or any other protected class status under state or federal law,
in the selection and retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in
any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action
arising from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable. The
provisions of this Agreement, which by their sense and context are reasonably intended to
survive the completion, expiration or cancellation of this Agreement, shall survive termination
of this Agreement.
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
Engineered Products a PAPE Company
ATTN: Jim Keenholts, Territory Manager
9800 40th Ave. S.
Seattle, WA 98118
18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
CA revised May 2020
70
Page 4
DATED this day of , 20
CITY OF TUKWILA CONSULTANT
By:
Allan Ekberg, Mayor
Printed Name:
Title:
Attest/Authenticated: Approved as to Form:
City Clerk, Christy O'Flaherty Office of the City Attorney
CA revised May 2020
Page 5
71
72
PAPE
ENSINEERED
PRODUCTS
A PAPE COMPANY
EXHIBIT A
Engineered Products a Pape Company
9800 40th Ave S. Tel: (206) 394-3300
Seattle, WA 98118 Fax: (206) 575-6688
Tuesday, May 18, 2021
Page 1 of 3
Washington Contractor License: ENGINPC931CO
Oregon Contractors License: #174426
California Contractors License: # 910313
Idaho Contractors License: ZRCE-25609
Federal ID: # 22-3949676
THE CITY OF OPPORTUNITY, THE COMMUNITY OF CHOICE
Attn: Rick Still
Budget Proposal #COFEUM51721
Subject: Shelving Move
Date: 5/18/2021
FOB: Destination
Dear Mr. Stills,
Thank you for the opportunity to provide pricing for the Tukwila shelving project. We propose to teardown, transport,
and install the shelving storage system described below based on acceptance of the attached General Terms and
Conditions.
Objectives:
Provide purchaser with a fully integrated turnkey storage system using existing materials within the requested time
frame including all necessary new teardown, transportation, installation, and structural calculations (stamped by
licensed WA State P.E.) to complete project.
General Parameters:
• Teardown customers' existing shelving system.
• Transport all materials from existing facility to new facility.
• Install shelving system per customers provided layout.
• Assuming 6" slab (to be verified by purchaser)
• All required permits responsibility of purchaser.
Installation Parameters:
• Installation based upon free and clear work environment during a single-phase continuous mobilization, 8 hour
shifts per day, 5 days a week (Monday -Friday) by a non-union crew on a non-union jobsite.
• Ambient staging area provided for receipt and building of materials.
• Labor crew to be back round checked prior to having site access. (background check by Tukwila police
department)
Scope of Work: Shelving Movement
Teardown: (Approximately 6 days)
Old Location Address: 3411 S. 120th Place, Tukwila WA 98188
• There is an overhead roll up door to get there materials out of the facility.
• The shelving is currently inside a chain link fence that has large man door access.
• Cut existing floor anchors. (any additional grinding of cut anchors responsibility of purchaser.)
Tukwila City Records Center:
• Qty. (100) bays of 96"H x 52"W Easy Up shelving with Qty. (7) particle board shelf levels.
• Mixture of 16"D and 32"D
Storage and Material Handling Specialists
PAPE
ENGINEERED
PRODUCTS
A PAPE COMPANY
Police depaitiuent shelving:
• Qty. (61) bays 96"H x 52"W Easy Up shelving with Qty. (7) particle board shelf levels.
• Mixture of 16"D and 32"D
Total: approximately: Qty. (161) bays of shelving.
Transport:
• Palletize, band, and stack materials on to flatbed trucks for transportation.
• Transport all of the shelving materials including particle board to the new location.
• Keep police shelving and city shelving materials separate.
Installation: (approximately 5 days)
Tuesday, May 18, 2021
Page 2 of 3
New location: 6200 Southcenter Blvd, Tukwila WA 98188.
Records Center:
• Installation of Approximately Qty. (64) bays in new office location.
• Install shelving to match purchasers provided layout drawing.
• Elevations to match existing shelving elevations.
• Materials will have to be loaded through on sit of double doors then through single man door.
• Shelving will have the be anchored through existing carpet to slab bellow.
Out building for Police:
• Install approximately Qty. (15) bays.
• Elevations to match existing shelving elevations.
• Shelving will be loaded through man door access.
• Shelving will be anchored through plywood flooring to slab bellow.
Total: approximately: Qty. (79) bays of shelving.
Extra materials:
• Extra materials to be palletized, banded, and stacked.
• To be moved to location with pallet jack access (outside of man doors)
• Moving these additional materials in to storage space inside of man doors will add additional labor cost (see
base bid option)
Included within this bid:
• Teardown of materials
• Installation of old materials.
• Structural engineering.
• Transportation
Grand Total Price Delivered and Installed Excluding Any Applicable Tax* $66,410.26
(Sixty -Six Thousand Four Hundred Ten and 26/100 Dollars)
This sale is subject to Engineered Products' Terms and Conditions of Sale effective on the date
hereof, which are incorporated in full by this reference. The Terms and Conditions of Sale are
available at www.eppape.com/terms, and will also be sent by mail or e-mail to the purchaser upon
request.
Storage and Material Handling Specialists
ENGINEERED
PAPE. PRODUCTS
h PAPE COMPANY
Base Bid Option:
Transportation of extra materials inside of man door space:
• have the crew hand unload and move extra materials through man door.
• Re stack extra materials in man door space for storage.
Tuesday, May 18, 2021
Page 3 of 3
Add $ 6,450.00
Permitting:
• Engineered Products to File for required building permit on behalf of . Add $ 7,500.00 +
The purchaser. City Permit
• Engineered products to provide shelving layout and elevations drawings. application fees
• Engineered products to provide seismic engineering calculations.
• Any required fire suppression and or egress evaluation by purchaser.
• Engineered products not responsible for permit approval timeline.
Notes:
1. Any Required Permits and inspections responsibility of purchaser.
2. Fire Consultancy by purchaser.
3. Modifications for fire egress, if required, by purchaser.
4. Material pricing valid for 10 days from 5.10.21
5. All fire suppression systems including "in -rack" fire suppression, if required, by purchaser.
6. Modifications to warehouse lighting, if required, by purchaser.
7. Fire engineer to provide Engineered Products with high plie and egress packet for rack permitting.
8. EP to provide purchaser with floor load information upon award, purchaser is responsible to ensure the slab is
adequate to support the loads provided. EP is not responsible for the adequacy of the slab.
Thank you for the opportunity to work with you on this project. If you have any questions regarding the above
information, please don't hesitate to call me at (206) 394-3306.
Best Regards,
Jim Keenholts
Engineered Products a Pape Co.
JKeenholts@eppape.com
(206) 394-3306 - Direct
Storage and Material Handling Specialists
This proposal is accepted by
Purchase Order #
75
76
COUNCIL AGENDA SYNOPSIS
".+a�' 4iy+ Initials
ITEMNO.
4.
Meeting Date
Prepared by
Mayor's review
Council review
0
5/24/21
7D
4.E. &
4. 10\\..,___
__"//49
Spec 3
19Q8
ITEM INFORMATION
STAFF SPONSOR: JOHN DUNN
ORIGINAL AGENDA DATE: 5/24/21
AGENDA ITEM TITLE Veterans, Seniors, and Human Services Levy (VSHSL)
CATEGORY
eI
Alfg
Discussion
Date 5/24/21
11 Motion
Mtg Date 5/24/21
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mfg Date
❑ Other
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire
11
13 &R ❑ Police ❑ PW
SPONSOR'S Parks & Recreation was awarded a grant in the amount of $115,384. There is no matching
SUMMARY requirement for the city. Due to the amount of the award contract, the Council is being
asked to allow the Mayor permission to sign the award contract.
REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety
❑ LTAC ❑ Arts Comm.
DATE: 5/24/21 COMMITTEE
r
❑
Finance & Governance ❑ Planning & Community Dev.
Parks Comm. ❑ Planning Comm.
CHAIR: ZAK IDAN
RECOMMENDATIONS:
SPONSOR/ADMIN. Parks & Recreation
COMMITTEE Unanimous Approval; Forward to Committee of the Whole/Special Meeting
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
5/24/21
MTG. DATE
ATTACHMENTS
5/24/21
Informational Memorandum dated 5/17/21
King County Community & Human Services Contract
77
78
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
0: Finance and Governance Committee
FROM: Tracy Gallaway, Acting Parks & Recreation Director
BY: John Dunn, Recreation Superintendent
CC: Mayor Ekberg
DATE: May 17, 2021
SUBJECT: Veterans, Seniors, and Human Services Levy (VSHSL)
ISSUE
Seeking authorization for the Mayor to sign award contract with King County Department of
Community and Human Services Division in the amount of $115,384.
BACKGROUND
In 2018, Parks & Recreation was awarded a VSHSL grant to install automatic door openers on
the restroom doors at the Tukwila Community Center and to contract an Older Adult Recreation
Survey (OARS) by BERK Consulting. The survey results have been a guiding document to
planning for senior activities and outreach.
In 2019, Parks & Recreation was awarded an additional VSHSL grant to support the outreach
efforts from the OARS plan and provide facility upgrades for senior space. This grant was
extended and used in 2020 to fund Operation Senior Meal Drop.
DISCUSSION
Based on the past work with King County and the work Tukwila Parks & Recreation have done
for Tukwila Seniors, King County has awarded an additional grant for $115,384 over the 2021-
2022 calendar years. A portion of this grant will specifically be used to provide social
engagement for Veterans. The rest of the grant will be for senior social engagement activities
and creation of a mini -grant program. Planning for future events and activities are still ongoing.
FINANCIAL IMPACT
There is no matching requirement for the City.
RECOMMENDATION
The Council is being asked to authorize the Mayor to sign the award contract and consider this
item at the May 24, 2021 Committee of the Whole meeting and subsequent May 24, 2021
Special Meeting.
ATTACHMENTS
King County community and Human Services Contract — 2021/2022
79
80
DocuSign Envelope ID: F5C91CA8-C83C-4B6A-BCDD-AE9FAE040DB9
King County
Department of Community and Human Services
Adult Services Division
401 Fifth Avenue, Suite 500
Seattle, WA 98104
206-263-9105
TTY Relay: 711
KING COUNTY COMMUNITY AND HUMAN SERVICES CONTRACT — 2021/2022
Contractor City of Tukwila
Project Title ASD Contracted Services
Contract Amount $ 115,384
Contract Period From: 04/01/2021
To 12/31/2022
DUNS No. (if applicable) 010207504 SAM No. (if applicable) 47Z60
THIS CONTRACT No. 6204626 is entered into by KING COUNTY (the "County"), and City of
Tukwila (the "Contractor") whose address is 6200 Southcenter Blvd, Tukwila, WA 98188.
FUNDING SOURCES
FUNDING LEVELS
EFFECTIVE DATES
COUNTY
$115,384
04/01/2021 - 12/31/2022
TOTAL
$115,384
04/01/2021 - 12/31/2022
WHEREAS, the County has been advised that the foregoing are the current funding sources,
funding levels and effective dates, and
WHEREAS, the County desires to have certain services performed by the Contractor as
described in this Contract,
NOW THEREFORE, in consideration of payments, covenants, and agreements hereinafter
mentioned, to be made and performed by the parties hereto, the parties mutually agree as
follows:
1. Contract Services and Requirements, and Incorporated Exhibits.
The Contractor shall provide services and meet the requirements included in this Contract and
in the following attached exhibits, each of which is incorporated herein by this reference:
EXHIBIT NAME
EXHIBIT NUMBER
City of Tukwila - Transform Senior Centers - Council -Added -
VSHSL - SE 3
Exhibit I
If you require accommodation to access this form, alternate
formats are available upon request.
81
DocuSign Envelope ID: F5C91CA8-C83C-4B6A-BCDD-AE9FAE040DB9
2. Contract Term
A. This Contract shall begin on 04/01/2021, and shall terminate on 12/31/2022, unless
extended or terminated earlier, pursuant to the terms and conditions of the Contract.
3. Compensation and Method of Payment
A. Compensation:
The County shall compensate the Contractor for satisfactory completion of the services
and requirements as specified in this Contract and its attached exhibit(s).
B. Invoicing:
The Contractor shall submit invoices and all accompanying reports as specified in the
attached exhibit(s), including its final invoice and all outstanding reports. The County shall
endeavor to make payment not more than 30 days after a complete and accurate invoice
is received.
C. Final Invoice:
The Contractor shall submit its final invoice and all outstanding reports as specified in this
contract and its attached exhibit(s). If the Contractor's final invoice and reports are not
submitted as required, the County will be relieved of all liability for payment to the
Contractor of the amounts set forth in the final invoice or any later invoice.
D. Reimbursement for Travel:
The Contractor will not be reimbursed for travel unless otherwise specified within an
Exhibit.
4. Internal Control and Accounting System
The Contractor shall establish and maintain a system of accounting and internal controls that
complies with the generally accepted accounting principles issued by the Financial Accounting
Standards Board (FASB), the Governmental Accounting Standards Board (GASB), or both as is
applicable to the Contractor's form of doing business.
5. Debarment and Suspension Certification
Entities that are debarred, suspended, or proposed for debarment, by the U.S. Government are
excluded from receiving federal funds and contracting with the County. The Contractor, by
signature to this Contract, certifies that the Contractor is not currently debarred, suspended, or
proposed for debarment, by any Federal department or agency. The Contractor also agrees that
it will not enter into a subcontract with a person or entity that is debarred, suspended, or
proposed for debarment. The Contractor will notify King County if it, or a subcontractor, is
debarred, suspended, or proposed for debarment, by any Federal department or agency.
Debarment status may be verified at https://www.sam.gov/.
6. Maintenance of Records
A. Accounts and Records:
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The Contractor shall maintain for a period of six years after termination of this Contract
accounts and records, including personnel, property, financial, and programmatic records
and other such records the County may deem necessary to ensure proper accounting
and compliance with this Contract.
B. Nondiscrimination and Equal Employment Records:
In accordance with the nondiscrimination and equal employment opportunity
requirements set forth in Section 17. below, the Contractor shall maintain the following for
a period of six years after termination of this Contract:
i. Records of employment, employment advertisements, application forms, and other
data, records and information related to employment, applications for employment
or the administration or delivery of services or any other benefits under this
Contract; and
ii. Records, including written quotes, bids, estimates or proposals, submitted to the
Contractor by all entities seeking to participate in this Contract, and any other
information necessary to document the actual use of and payments to
subcontractors and suppliers in this Contract, including employment records.
The County may visit the site of the work and the Contractor's office to review these
records. The Contractor shall provide all help requested by the County during such
visits and make the foregoing records available to the County for inspection and
copying. At all reasonable times, the Contractor shall provide to the County, the
state, and/or federal agencies or officials access to its facilities—including those of
any subcontractor assigned any portion of this Contract in order to monitor and
evaluate the services provided under this Contract. The County will give reasonable
advance notice to the Contractor in the case of audits to be conducted by the
County. The Contractor shall comply with all record keeping requirements of any
applicable federal rules, regulations or statutes included or referenced in the
contract documents. If different from the Contractor's address listed above, the
Contractor shall inform the County in writing of the location of its books, records,
documents, and other evidence for which review is sought, and shall notify the
County in writing of any changes in location within 10 working days of any such
relocation.
7. Evaluations and Inspections
A. Subject to Inspection, Review, or Audit:
The records and documents with respect to all matters covered by this Contract shall be
subject at all time to inspection, review, or audit by the County and/or federal/state
officials authorized by law during the performance of this Contract and for six years after
termination hereof, unless a longer retention period is required by law.
B. Medical Records:
If applicable, medical records shall be maintained and preserved by the Contractor in
accordance with state and federal medical records statutes, including but not limited to
Revised Code of Washington (RCW) 70.41.190, 70.02.160, and standard medical records
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practice. The Contractor shall also be responsible for the maintenance and disposal of
such medical records.
C. Contract Monitoring:
The Contractor and the County shall engage in monitoring visits to assess the
Contractor's compliance with contract requirements, quality, and practices. The County
will execute monitoring visits in accordance with the applicable frequency, as prescribed
by the controlling Exhibit under this Contract. The Contractor shall cooperate with the
County and its agents to assess the Contractor's performance under this Contract. At the
request of the County, the Contractor shall implement a plan to remedy any items of
noncompliance identified during the monitoring process.
The results and records of these processes shall be maintained and disclosed in
accordance with RCW Chapter 42.56.
D. Performance, Measurement and Evaluation
The Contractor shall submit performance metrics and program data as set forth in
Exhibits to this Contract. The Contractor shall participate in evaluation activities as
required by the county and shall make available all information required by any such
performance measurement and evaluation processes.
E. Unauthorized Disclosure:
The Contractor agrees that all information, records, and data collected in connection with
this Contract shall be protected from unauthorized disclosure in accordance with
applicable state and federal law.
8. Compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA)
The Contractor shall not use protected health information created or shared under this Contract
in any manner that would constitute a violation of HIPAA and any regulations enacted pursuant
to its provisions. Contractor shall read and maintain compliance with all HIPAA requirements at
https://www.kingcounty.gov/depts/community-human-services/contracts/requirements.aspx.
9. Financial Report Submission
The Contractor is required to submit a financial reporting package as described in A through C
below. All required documentation must be submitted by email to
DCHSContracts@kingcounty.gov by the stated due date.
A. If the Contractor is a Non -Federal entity as defined in 2 CFR Part 200.69, and expends
$750,000 or more in Federal awards during its fiscal year, then the Contractor shall meet
the audit requirements in 2 CFR Part 200 Subpart F. Audit packages are due to the
County within nine months after the close of the Contractor's fiscal year.
B. If the Contractor is a local government in the State of Washington and is not subject to the
requirements in subsection A, the Contractor shall submit audited financial statements
that are in accordance with the Washington State Auditor's Office requirements. Financial
statement audits are due to the County within 150 days after the close of the Contractor's
fiscal year end as required by RCW 43.09.230.
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C. If the Contractor is not subject to the requirements in subsection A or B, the following
apply:
Entity Type
Non -Profit
For Profit
Gross
Revenue
Gross Revenue
Under $3M on
Gross Revenue
Over $3M on
Gross Revenue
Under $3M on
Gross Revenue
Over $3M on
average in the
previous three
fiscal years.
average in the
previous three
fiscal years.
average in the
previous three
fiscal years.
average in the
previous three
fiscal years.
Required
Documentation
• Form 990
within 30 days
of its being
filed; and
• A full set of
annual internal
financial
statements
Audited financial
statements
prepared by an
independent
Certified Public
Accountant or
Accounting Firm
• Income tax
return; and
• A full set of
annual internal
financial
statements
Audited financial
statements
prepared by an
independent
Certified Public
Accountant or
Accounting Firm
Due Date
Within 30
calendar days
from the forms
being filed.
Within nine
months following
the close of the
Contractor's fiscal
year.
Within 30
calendar days
from the forms
being filed.
Within nine
months following
the close of the
Contractor's
fiscal year.
D. Waiver:
A Contractor that is not subject to the requirements in subsection A may, in extraordinary
circumstances, request, and in the County' sole discretion be granted, a waiver of the
audit requirements. Such requests are made to the County at:
DCHSContracts@kingcounty.gov for review. If approved by the County, the Contractor
may substitute for the above requirements other forms of financial reporting or fiscal
representation certified by the Contractor's Board of Directors, provided the Contractor
meets the following criteria:
i. Financial reporting and any associated management letter show no reportable
conditions or internal control issues; and
ii. There has been no turnover in key staff since the beginning of the period for which
the financial reporting was completed.
10. Corrective Action
If the County determines that the Contractor has failed to comply with any terms or conditions of
this Contract, or the Contractor has failed to provide in any manner the work or services (each a
"breach"), and if the County determines that the breach warrants corrective action, the following
procedure will apply:
A. Written Notification:
The County will notify the Contractor in writing of the nature of the breach.
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B. Contractor's Corrective Action Plan:
The Contractor shall respond with a written corrective action plan within ten working days
of its receipt of such notification unless the County, at its sole discretion, extends in
writing the response time. The plan shall indicate the steps being taken to correct the
specified breach and shall specify the proposed completion date for curing the breach.
This date shall not be more 30 days from the date of the Contractor's response, unless
the County, at its sole discretion, specifies in writing an extension to complete the
corrective actions.
C. County's Determination of Corrective Action Plan Sufficiency:
The County will determine the sufficiency of the Contractor's proposed corrective action
plan, then notify the Contractor in writing of that determination. The determination of
sufficiency of the Contractor's corrective action plan shall be at the sole discretion of the
County.
D. Termination or Suspension:
If the Contractor does not respond within the appropriate time with a corrective action
plan, or the Contractor's corrective action plan is determined by the County to be
insufficient, the County may terminate or suspend this Contract in whole or in part
pursuant to Section 12.
E. Withholding Payment:
In addition, the County may withhold any payment to the Contractor or prohibit the
Contractor from incurring additional obligations of funds until the County is satisfied that
corrective action has been taken or completed; and
F. Non -Waiver of Rights:
Nothing herein shall be deemed to affect or waive any rights the parties may have
pursuant to Section 12, Subsections B, C, D, and E.
11. Dispute Resolution
The parties shall use their best, good -faith efforts to cooperatively resolve disputes and problems
that arise in connection with this Contract. Both parties will make a good faith effort to continue
without delay to carry out their respective responsibilities under this Contract while attempting to
resolve the dispute under this section.
12. Termination
A. Termination for Convenience:
This Contract may be terminated by the County without cause, in whole or in part, at any
time during the term specified in Subsection 2. above, by providing the other party 30
calendar days advance written notice of the termination. The Contract may be suspended
by the County without cause, in whole or in part, at any time during the term specified in
Subsection 2. above, by providing the Contractor 30 calendar days advance written notice
of the suspension.
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B. Termination for Default:
The County may terminate or suspend this Contract, in whole or in part, upon seven
business days advance written notice if: (1) the Contractor breaches any duty, obligation,
or service required pursuant to this Contract and either (a) the corrective action process
described in Section 10 fails to cure the breach or (b) the County determines that
requiring a corrective action plan is impractical or that the duties, obligations, or services
required herein become impossible, illegal, or not feasible. If the Contract is terminated by
the County pursuant to this Subsection 12.B., the Contractor shall be liable for damages,
including any additional costs of procuring similar services from another source.
If the termination results from acts or omissions of the Contractor, including but not limited
to misappropriation, nonperformance of required services, or fiscal mismanagement, the
Contractor shall return to the County immediately any funds, misappropriated or
unexpended, that have been paid to the Contractor by the County.
C. Termination for Non -Appropriation:
If expected or actual funding is withdrawn, reduced, or limited in any way prior to the
termination date set forth above in Subsection 2., the County may, upon seven business
days advance written notice to the Contractor, terminate or suspend this Contract in
whole or in part.
If the Contract is terminated or suspended as provided in this Section: (1) the County will
be liable only for payment in accordance with the terms of this Contract for services
rendered prior to the effective date of termination or suspension; and (2) the Contractor
shall be released from any obligation to provide such further services pursuant to the
Contract as are affected by the termination or suspension.
Funding or obligation under this Contract beyond the current appropriation year is
conditional upon appropriation by the County Council and/or other identified funding
source(s) of sufficient funds to support the activities described in the Contract. If such
appropriation is not approved, this Contract will terminate at the close of the current
appropriation year. The current funding sources associated with this Contract are
specified on page one.
If the Contract is suspended as provided in this Section, the County may provide written
authorization to resume activities.
D. Non -Waiver of Rights:
Nothing herein shall limit, waive, or extinguish any right or remedy provided by this
Contract or by law or equity that either party may have if any of the obligations, terms, and
conditions set forth in this Contract are breached by the other party.
13. Hold Harmless and Indemnification
A. Duties as Independent Contractor:
In providing services under this Contract, the Contractor is an independent contractor,
and neither it nor its officers, agents, or employees are employees of the County for any
purpose. The Contractor shall be responsible for all federal and/or state tax, industrial
insurance, and Social Security liability that may result from the performance of and
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compensation for these services and shall make no claim of career service or civil service
rights which may accrue to a County employee under state or local law.
The County assumes no responsibility for the payment of any compensation, wages,
benefits, or taxes, by, or on behalf of the Contractor, its employees, and/or others by
reason of this Contract.
The Contractor shall protect, indemnify, defend and save harmless the County, its
officers, agents, and employees from and against any and all claims, costs, and/or losses
whatsoever occurring or resulting from (1) the Contractor's failure to pay any such
compensation, wages, benefits, or taxes, and/or (2) the supplying to the Contractor of
work, services, materials, or supplies by Contractor employees or other suppliers in
connection with or support of the performance of this Contract.
Contractor's Duty to Repay County:
The Contractor agrees that it is financially responsible for and will repay the County all
indicated amounts following an audit exception which occurs due to the negligence,
intentional act, and/or failure, for any reason, to comply with the terms of this Contract, by
the Contractor, its officers, employees, agents, and/or representatives. This duty to repay
the County shall not be diminished or extinguished by the termination of the Contract.
C. Contractor Indemnifies County:
To the maximum extent permitted by law, the Contractor shall protect, defend, indemnify,
and save harmless the County, its officers, employees, and agents from any and all costs,
claims, judgments, and/or awards of damages, arising out of, or in any way resulting from,
the negligent acts or omissions of the Contractor, its officers, employees, subcontractors
and/or agents, in its performance or non-performance of its obligations under this
Contract. The Contractor agrees that its obligations under this subparagraph extend to
any claim, demand, and/or cause of action brought by, or on behalf of, any of its
employees or agents. For this purpose, the Contractor, by mutual negotiation, hereby
waives, as respects the County only, any immunity that would otherwise be available
against such claims under any industrial insurance act, including Title 51 RCW, other
Worker's Compensation act, disability benefit act, or other employee benefit act of any
jurisdiction which would otherwise be applicable in the case of such claim. In addition, the
Contractor shall protect and assume the defense of the County and its officers, agents
and employees in all legal or claim proceedings arising out of, in connection with, or
incidental to its indemnity obligation; and shall pay all defense expenses, including
reasonable attorney's fees, expert fees and costs incurred by the County on account of
such litigation or claims. Title 51 RCW. If the County incurs any judgment, award, and/or
cost arising therefrom including reasonable attorneys' fees to enforce the provisions of
this article, all such fees, expenses, and costs shall be recoverable from the Contractor.
D. County Indemnifies Contractor:
To the maximum extent permitted by law, the County shall protect, defend, indemnify, and
save harmless the Contractor, its officers, employees, and agents from any and all costs,
claims, judgments, and/or awards of damages, arising out of, or in any way resulting from,
the negligent acts or omissions of the County, its officers, employees, and/or agents, in its
performance and/or non-performance of its obligations under this Contract. The County
agrees that its obligations under this subparagraph extend to any claim, demand, and/or
cause of action brought by, or on behalf of, any of its employees or agents. For this
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purpose, the County, by mutual negotiation, hereby waives, as respects the Contractor
only, any immunity that would otherwise be available against such claims under the
Industrial Insurance provisions of Title 51 RCW. In the event the Contractor incurs any
judgment, award, and/or cost arising therefrom including reasonable attorneys' fees to
enforce the provisions of this article, all such fees, expenses, and costs shall be
recoverable from the County.
E. Intellectual Property Infringement:
For purposes of this section, claims shall include, but not be limited to, assertions that use
or transfer of software, book, document, report, film, tape, or sound reproduction or
material of any kind, delivered hereunder, constitutes an infringement of any copyright,
patent, trademark, trade name, and/or otherwise results in unfair trade practice.
The indemnification, protection, defense and save harmless obligations contained herein
shall survive the expiration, abandonment or termination of this Contract.
14. Insurance Requirements
The Contractor shall procure and maintain for the term of this Contract, insurance covering King
County as an additional insured, as described in this section and at the link below, against
claims which may arise from, or in connection with, the performance of work hereunder by the
Contractor, its agents, representatives, employees, and/or subcontractors.
Contractor shall provide evidence of the insurance required under this Contract, including a
Certificate of Insurance and Endorsements covering King County as additional insured for full
coverage and policy limits within 10 business days of signing the contract. Evidence of
Insurance and Endorsements shall be submitted by email to DCHSContracts@kingcounty.gov.
The Contractor may request additional time to provide the required documents by emailing
DCHSContracts@kingcounty.gov. Extensions will be granted at the sole discretion of DCHS.
The costs of such insurance shall be paid by the Contractor or subcontractor. The Contractor
may furnish separate certificates of insurance and policy endorsements for each subcontractor
as evidence of compliance with the insurance requirements of this Contract. Any provision in
any Contractor or subcontractor insurance policy that restricts available limits of liability in a
written agreement or contract shall not apply. The Contractor is responsible for ensuring
compliance with all of the insurance requirements stated herein. Failure by the Contractor, its
agents, employees, officers, subcontractors, providers or provider subcontractors to comply with
the insurance requirements stated herein shall constitute a material breach of this Contract.
Specific coverage types and limit requirements can be found by visiting
https://www.kingcountv.gov/depts/community-human-
services/contracts/requirements/insurance.aspx.
15. Assignment
Contractor shall not assign any interest, obligation or benefit under or in this Contract or transfer
any interest in the same, whether by assignment or novation, without prior written consent of the
County. If assignment is approved, this Contract shall be binding upon and inure to the benefit
of the successors of the assigning party upon the written agreement by assignee to assume and
be responsible for the obligations and liabilities of the Contract, known and unknown, and
applicable law.
16. Subcontracting
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A. Written Consent of the County:
The Contractor shall not subcontract any portion of this Contract or transfer or assign any
claim arising pursuant to this Contract without the written consent of the County. The
County's consent must be sought in writing by the Contractor not less than 15 days prior
to the date of any proposed subcontract.
The rejection or approval by the County of any Subcontractor or the termination of a
Subcontractor will not relieve Contractor of any of its responsibilities under the Contract,
nor be the basis for additional charges to the County.
In no event will the existence of the subcontract operate to release or reduce the liability
of Contractor to the County for any breach in the performance of Contractor's duties.
The County has no contractual obligations to any Subcontractor or vendor under contract
to the Contractor. Contractor is fully responsible for all contractual obligations, financial or
otherwise, to its Subcontractors.
B. "Subcontract" Defined:
"Subcontract" shall mean any agreement between the Contractor and a subcontractor or
between subcontractors that is based on this Contract, provided that the term
"subcontract" does not include the purchase of (1) support services not related to the
subject matter of this Contract, or (2) supplies.
C. Required Clauses for Subcontracts:
The Contractor shall include Section 4, 5, 6, 7, 8, 10, 15, 16, 17, 18, 19, 20, 21, 22, 27, 28
and 29, in every subcontract or purchase agreement for services that relate to the subject
matter of this Contract.
D. Required Language for Subcontracts:
The Contractor shall include the following language verbatim in every subcontract for
services which relate to the subject matter of this Contract:
"Subcontractor shall protect, defend, indemnify, and hold harmless King County, its
officers, employees and agents from any and all costs, claims, judgments, and/or awards
of damages arising out of, or in any way resulting from the negligent act or omissions of
subcontractor, its officers, employees, and/or agents in connection with or in support of
this Contract. Subcontractor expressly agrees and understands that King County is a
third -party beneficiary to its Contract with Contractor and shall have the right to bring an
action against subcontractor to enforce the provisions of this paragraph."
17. Nondiscrimination and Payment of a Living Wage
A. The Contractor shall comply with all applicable federal, state and local laws regarding
discrimination, including those set forth in this Section.
B. Nondiscrimination:
During performance of the Contract, the Contractor shall not discriminate against any
employee or applicant for employment because of the employee's or applicant's sex,
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race, color, marital status, national origin, religious affiliation, disability, sexual orientation,
gender identity or expression or age except by minimum age and retirement provisions,
unless based upon a bona fide occupational qualification. The Contractor will make equal
employment opportunity efforts to ensure that applicants and employees are treated
equitably, without regard to their sex, race, color, marital status, national origin, religious
affiliation, disability, sexual orientation, gender identity or expression or age. Contractor
shall additionally read and comply with all additional requirements set forth at:
https://www.kingcounty.gov/depts/community-human-
services/contracts/requ irements.aspx.
C. Payment of a Living Wage:
In accordance with King County Living Wage Ordinance 17909, for contracts for services
with an initial or amended value of $100,000 or more, the Contractor shall pay, and
require all Subcontractors to pay, a living wage to employees for each hour the employee
performs a Measurable Amount of Work on this Contract. The requirements of the
ordinance, including payment schedules, are detailed at
https://www.kingcounty.gov/depts/finance-business-operations/procurement/about-
us/Living-Wage.aspx.
Violations of this requirement may result in disqualification of the Contractor from bidding
on or being awarded a County contract for up to two years; contractual remedies
including, but not limited to, liquidated damages and/or termination of the Contract;
remedial action as set forth in public rule; and other civil remedies and sanctions allowed
by law.
18. Conflict of Interest
Entering into this Contract with the County requires that the Contractor agree to abide by certain
provisions of the King County Employee Code of Ethics, including those relating to conflicts of
interest and the employment of current or former County employees.
A. Compliance with King County Code of Ethics:
The Contractor shall comply with applicable provisions of King County Code (KCC) 3.04.
Failure to comply with such requirements shall be a material breach of this contract, and
may result in termination of this Contract and subject the Contractor to the remedies
stated in this contract, or otherwise available to the County at law or in equity.
B. Penalties:
The Contractor agrees, pursuant to KCC 3.04.060, that it will not willfully attempt to
secure preferential treatment in its dealings with the County by offering any valuable
consideration, thing of value or gift, whether in the form of services, loan, thing or
promise, in any form to any county official or employee. The Contractor acknowledges
that if it is found to have violated the prohibition found in this paragraph, its current
contracts with the county will be cancelled and it shall not be able to bid on any County
contract for a period of two years.
C. Former King County Employees:
The Contractor acknowledges that, for one year after leaving County employment, a
former County employee may not have a financial or beneficial interest in a contract or
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grant that was planned, authorized, or funded by a County action in which the former
County employee participated during County employment. Contractor shall identify at the
time of offer current or former County employees involved in the preparation of proposals
or the anticipated performance of Work if awarded the Contract. Failure to identify current
or former County employees involved in this transaction may result in the County's
denying or terminating this Contract. After Contract award, the Contractor is responsible
for notifying the County's Project Manager of current or former County employees who
may become involved in the Contract any time during the term of the Contract.
19. Equipment Purchase, Maintenance, and Ownership
A. Equipment Maintenance:
The Contractor agrees that when Contract funds are used to pay for all or part of the
purchase costs of any equipment that costs $5,000 or more per item, and the purchase of
such equipment is identified in an exhibit to this Contract, such equipment is, upon the
purchase or receipt, the property of the County and/or federal/state government. The
Contractor shall be responsible for all proper care and maintenance of the equipment,
including securing and insuring such equipment.
B. Equipment Ownership:
The Contractor shall ensure that all such equipment is returned to the County or
federal/state government upon termination of this Contract unless otherwise agreed upon
by the parties.
20. Proprietary Rights
A. Ownership Rights of Materials Resulting from Contract:
Except as indicated below or as described in an Exhibit, the parties to this Contract
hereby agree that if any patentable or copyrightable material or article should result from
the work described herein, all rights accruing from such material or article shall be the
sole property of the County. To the extent that any rights in such materials vest initially
with the Contractor by operation of law or for any other reason, the Contractor hereby
perpetually and irrevocably assigns, transfers and quitclaims such rights to the County.
The County agrees to and does hereby grant to the Contractor a perpetual, irrevocable,
nonexclusive, and royalty -free license to use and create derivative works, according to
law, any material or article and use any method that may be developed as part of the
work under this Contract.
B. Ownership Rights of Previously Existing Materials:
The Contractor shall retain all ownership rights in any pre-existing patentable or
copyrightable materials or articles that are delivered under this Contract, but do not
originate from the work described herein. The Contractor agrees to and does hereby grant
to the County a perpetual, irrevocable, nonexclusive, and royalty -free license to use and
create derivative works, according to law, any pre-existing material or article and use any
method that may be delivered as part of the work under this Contract.
C. Continued Ownership Rights:
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The Contractor shall sign all documents and perform other acts as the County deems
necessary to secure, maintain, renew, or restore the rights granted to the County as set
forth in this section.
21. Political Activity Prohibited
None of the funds, materials, property, or services provided directly or indirectly under this
Contract shall be used for any partisan political activity or to further the election or defeat of any
candidate for public office.
22. King County Recycled Product Procurement Policy
If paper copies are required, in accordance with KCC 18.20, the Contractor shall use recycled
paper, and both sides of sheets of paper whenever practicable, when submitting proposals,
reports, and invoices.
23. Future Support
The County makes no commitment to support contracted services and assumes no obligation
for future support of the contracted activity(-ies), except as expressly set forth in this Contract.
24. Entire Contract
The parties agree that this Contract is the complete expression of the described subject matter,
and any oral or written representations or understandings not incorporated herein are excluded.
Both parties recognize that time is of the essence in the performance of this Contract.
25. Contract Amendments
Either party may request changes to this Contract. Proposed changes that are mutually agreed
upon shall be incorporated only by written amendments to this Contract.
26. Notices
Whenever this Contract provides for notice by one party to another, such notice shall be in
writing and directed to each party's contact representative indicated within the contract exhibits.
Any time within which a party must take some action shall be computed from the date that any
associated required notice is received by that party.
27. Services Provided in Accordance with Law and Rule and Regulation
The Contractor and any subcontractor agree to abide by the laws of the state of Washington,
rules and regulations promulgated thereunder, and regulations of the state and federal
governments, as applicable, which control disposition of funds granted under this Contract, all of
which are incorporated herein by reference.
If there is an irreconcilable conflict between any of the language contained in any exhibit or
attachment to this Contract, the language in the Contract shall control over the language
contained in the exhibit or the attachment, unless the exhibit provision expressly indicates that it
controls over inconsistent contract language. If there is conflict among requirements set forth in
exhibits, language contained in the lower numbered exhibit shall control unless the higher
numbered exhibit provision expressly indicates that it controls over inconsistent lower numbered
exhibit language.
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28. Applicable Law
This Contract shall be construed and interpreted in accordance with the laws of the State of
Washington. The venue for any action hereunder shall be in the Superior Court for King County,
Washington.
29. No Third -Party Beneficiaries
Except for the parties to whom this Contract is assigned in compliance with the terms of this
Contract, there are no third party beneficiaries to this Contract, and this Contract shall not
impart any rights enforceable by any person or entity that is not a party hereto.
30. Non -Waiver of Breach
Waiver of any default shall not be deemed to be a waiver of any subsequent default. No action
or failure to act by the County shall constitute a waiver of any right or duty afforded to the
County under the Contract; nor shall any such action or failure to act by the County modify the
terms of the Contract or constitute an approval of, or acquiescence in, any breach hereunder,
except as may be specifically stated by the County in writing.
31. Force Majeure
"Force Majeure" means an event or events beyond the parties' reasonable control, incurred not
as a product or result of the negligence of the afflicted party, and which have a materially
adverse effect on the ability of such party to perform its obligations as detailed in this Contract.
Force Majeure events may include, but are not limited to: Acts of God or Nature; war; civil,
military, public, or industrial disturbances; acts or threats of terrorism; epidemics, fire, flood or
other casualty; labor difficulties, shortages of labor or materials or equipment; government
regulations; delay by government or regulatory agencies; shutdowns for purpose of emergency
repairs, and/or unusually severe weather.
A. No Breach if Force Majeure Applies:
Neither party shall be considered in breach of this Contract to the extent that performance
of their respective obligations is prevented by a Force Majeure event upon giving notice
and reasonably full particulars to the other party.
B. Duty to Minimize Disruption and Give Notice:
Parties maintain an express duty to minimize the disruption caused by Force Majeure,
and shall, as soon as reasonably practicable, give notice to the other party of the nature
and impact of the Force Majeure. Irrespective of any extension of time, if the effect of an
event or series of events continues for a period of 180 days, either the County or the
Contractor may give to the other a notice of suspension or termination.
C. Extension of Time:
Should Force Majeure events delay the Contractor's completion of the deliverables and
performance commitments, the Contractor may be entitled to an extension for the time for
completion. Any extension must be approved in writing by the County.
D. Suspending Performance:
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Should a Force Majeure event prevent the Contractor from completing deliverables or
performing commitments in this Contract, the completion or performance shall be
suspended only for the time and to the extent commercially practicable to restore normal
operations. Further, the Contractor and the County shall endeavor to continue to perform
their contractual obligations to the extent reasonably practicable and will work to adjust
deliverables or performance commitments as needed to continue the provision of services
during the Force Majeure event. Contractor may be reimbursed for any costs incurred
mitigating adverse impacts of the Force Majeure and may be compensated for any partial
work that has been completed.
32. Emergency Response Requirements
Within three months of the execution of this Contract, the Contractor shall prepare and make
available to the County upon request, the necessary plans, procedures and protocols to:
A. Respond to and recover from a natural disaster or major disruption to Contractor operations
such as a work stoppage.
B. Continue operations during a prolonged event such as a pandemic.
If the Contractor does not have any such plan as of the start of this Contract, the Contractor
may request (i) an extension of the time needed to create a plan, and (ii) for assistance
from the County in preparing such a plan.
At a minimum, any plans, procedures, or protocols described in this section must include
how the Contractor plans to continue to provide the services described in or funded by this
Contract.
33. Contractor Certification
By signing this Contract, the Contractor certifies that, in addition to agreeing to the terms and
conditions provided herein, it has read and understands the contracting requirements on the
DCHS website at https://www.kingcounty.gov/depts/community-human-
services/contracts/requirements.aspx and agrees to comply with all of the contract terms and
conditions detailed on that site, including applicable Emergency Response ,
EEO/Nondiscrimination, HIPAA, Insurance, and Credentialing requirements.
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IN WITNESS WHEREOF, the parties hereby agree to the terms and conditions of this Contract:
KING COUNTY CITY OF TUKWILA
FOR
King County Executive Signature
Date Name (Please type or print)
Date
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EXHIBIT I
CITY OF TUKWILA
VSHSL SOCIAL ENGAGEMENT STRATEGY 3:
BRINGING ELDER SERVICES TOGETHER (BEST) HUB
EXHIBIT PERIOD: APRIL 1, 2021 — DECEMBER 31, 2022
I. WORK STATEMENT
The Contractor shall provide oversight, coordination and implementation of the Bringing
Elder Services Together (BEST) HUB.The total amount of reimbursement pursuant to
this Exhibit shall not exceed $115,384 for the Exhibit Period noted above as shown in
the funding table below. Funding for investment in this program is provided by the King
County Veterans, Seniors and Human Services Levy (VSHSL) and is managed by the
Adult Services Division (ASD) of the King County Department of Community and Human
Services (DCHS), which has the responsibility for achieving and monitoring the overall
outcomes. Ongoing funding for the full period of the Exhibit and the award period as
outlined in the award letter shall be contingent on the Contractor's implementation of the
program as described, timely achievement of the contract milestones outlined below,
continued funding availability and other contractual requirements contained in the
Exhibit.
ASD Result Area
Alignment
Funding Period
Fund Source
Funding
Allocation
2021 VSHSL Fund -
$34,192
04/01/2021 —
Seniors
12/31/2021
$23,500
2021 VSHSL Fund -
Social Engagement
Veterans
2022 VSHSL Fund -
$34,192
01/01/2022 —
Seniors
12/31/2022
$23,500
2022 VSHSL Fund -
Veterans
Not to Exceed
$115,384
II. PROGRAM DESCRIPTION
King County's overarching goal is to ensure that all people, regardless of who they are
and where they live, have the opportunity to thrive, with full and equal access to
opportunities, power and resources. ASD, in its partnership with CITY OF TUKWILA
shares a commitment to contributing to community -level change and individual -level
impact in the division's five result areas:
Financial Stability
Healthy Living
Housing Stability
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• Service System Access and Improvement
• Social Engagement.
Accordingly, the parties will work together to perform and report the services funded
under this Exhibit in a manner that contributes to the equity goals of the County
described herein.
Based on the growing scientific understanding of the risks of isolation and racial
disparities in access to critical services, King County seeks to support senior centers in
becoming vibrant and inclusive Senior Hubs that expand outreach to isolated seniors
and support opportunities for engagement among King County's diverse community of
seniors. This strategy promotes belonging where systems, biases, miscommunications
and/or cultural differences too often isolate. Partner agencies funded through this
strategy will expand King County's racial equity goals by conducting inclusive outreach
to diverse older adults. Partner agencies will pay particular attention in outreaching to
Black, Indigenous, and People of Color (BIPOC) communities, communities whose
primary language is not English, and communities experiencing poverty with reduced
access to needed resources.
A. Program Activities
The Contractor shall serve as a partner in the Bringing Elder Services Together (BEST)
HUB ("Senior Hub"), providing opportunities for diverse seniors and/or their caregivers
who live in southeast King County to experience social engagement and connection,
engage in activities that promote healthy aging, and access resources that support
seniors to live in their communities of choice. The Contractor will pay particular attention
to outreach and inclusion for senior veterans and military service members and their
families, and seniors from diverse cultural groups ("Focus Population").
1. The Contractor shall operate as a Senior Center as follows:
a. Senior Centers shall provide at least three of the following services:
i. Food and nutrition programs, and/or congregate (shared) meals;
ii. Social activities;
iii. Information and assistance that connects individuals to aging
networks and services;
iv. Educational opportunities for enrichment and life -planning;
v. Celebratory events for holidays, birthdays, cultural experiences,
etc.; and/or
vi. Health promotion, wellness and fitness.
b. Senior Center services shall be ongoing and offered on a regular basis,
but do not need to be at the same location every day. The Contractor's
senior center may meet or provide services at different locations on
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different days, as long as there is a consistent schedule easily accessed
by intended, eligible participants and community organizations who can
depend upon the Contractor to host a senior center at a specified location
on any specific day.
c. The Contractor shall staff programs as needed to support delivery of
services.
d. The Contractor shall exercise all due care and diligence and take all
reasonable steps to ensure the values, conduct, and associations of any
subcontractors or third parties delivering services to participants do not
conflict with the VSHSL Levy's Guiding Principles, the work described in
this Exhibit, or King County's prioritization of racial equity and social
justice.
2. The Contractor shall operate as a Senior Hub by providing the following
services:
a. Offering cultural competency: In order to effectively operate and provide
services with cultural competency, a contractor maintains a defined set of
values and principles, and demonstrates behaviors, attitudes, policies, and
structures that enable said contractor to work in cross-cultural situations.
As such, the three following components must exist:
Accessibility: the Contractor evaluates and modifies the way
in which its services are accessible (language, location,
delivery style) to populations whose modes of engagement
are different than the majority population.
ii. Relevance: the Contractor identifies specific culturally -
based needs of populations and modifies the services
delivered in order to meet those needs, including acquiring
and institutionalizing cultural knowledge.
iii. Commitment: the Contractor periodically conducts a self-
assessment and reviews its cultural competency, including
obtaining input from participants and non -participant
culturally diverse populations and key stakeholders and
uses this feedback in policy making, contractor
administration, and service delivery.
b. Operating with cultural responsiveness and reflection: An approach and/or
programming that honors and engages the history, beliefs, traditions, and
values of those whom are served; implements the approach and
programming with staffing that share same cultural, racial, and/or ethnic
background of those whom are served.
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c. Conducting culturally competent focus population -specific outreach to
increase participation and provide opportunities for inclusive social
engagement for seniors who might otherwise remain isolated or
disengaged.
d. Conducting culturally competent outreach to increase participation and
provide opportunities for inclusive social engagement for senior veterans,
military servicemembers and their respective families.
e. Providing guided coordination, connections, and active navigation of
referrals between the Senior Hub and King County Veterans Program with
offices located in Seattle and Tukwila for senior veterans, military
servicemembers and their respective families.
f. Providing guided connections and active navigation of referrals between
the Senior Hub and other specified VSHSL-funded service providers, as
appropriate and as agreed upon on a case-by-case basis in partnership
with King County.
g. Actively collaborating and coordinating with members of the Senior Hub
Collaborative to share resources, including but not limited to web -access
resources and outreach tools.
h. Coordinating with other community organizations to expand the services
available through the Senior Hub.
i. Increasing knowledge of and/or participation in Community Living
Connections.
j. Representing the voice of the seniors served by the Senior Hub in other
human service collaboratives, on issues such as transportation, food
access and housing, as appropriate and as agreed upon on a case-by-case
basis in partnership with King County.
k. Prioritizing participation in racial equity trainings and other trainings in
partnership with and as directed by King County.
3. The Contractor shall collaborate with the other partners of the Bringing Elder
Services Together (BEST) HUB to expand activities for inclusive outreach to
focus populations, including but not limited to the following (same for all):
a. Partnering with Veterans of Foreign Wars (VFW), the American Legion,
and the Paralyzed Veterans of America to expand veteran's outreach and
social engagement opportunities in Burien and Tukwila.
b. Connecting King County's Veteran's Program (KCVP's) Tukwila office to
senior programs and resources.
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4. As a Senior Hub partner, the Contractor shall take the lead on the following
outreach activities to the focus populations:
a. Programming and outreach specific to the needs of senior veterans and
military servicemembers and their respective families to ensure low
barrier access to Senior Hub services, resources, and activities.
b. Enhancing connections and partnerships with various cultural
communities by entering into Memorandum of Understanding(s) (MOU)
that outlines shared resources, establishes programs that meet
community needs and promotes social engagement.
5. The Contractor shall participate in the Senior Hubs Learning Collaborative, with
representation by at least one staff member at each of the scheduled meetings.
6. The Contractor shall plan and adjust for long-term program structures and
delivery with DCHS review and approval that adhere to current public health
guidance and government orders meant to stop the spread of the COVID-19
virus, understanding many program participants are in the high-risk category of
susceptibility to the virus. Best efforts shall be made to engage isolated seniors
and respond to their diverse needs.
7. The Contractor shall work with King County staff to create a referral protocol
(the "Referral Protocol") with an appropriate entity when identified for the
purpose of providing referrals for affordable housing for seniors. The Referral
Protocol may be changed upon mutual written agreement of the parties.
8. The Contractor shall work with King County staff to develop a method to collect
client satisfaction data ("Client Satisfaction Collection Method").
B. Participant Eligibility
Eligible participants for services are seniors and/or their caregivers and senior
veterans, military servicemembers, and their respective families throughout King
County meeting the VSHSL's definitions.
C. Focus Population
Among eligible participants, the focus population shall include diverse older adults,
and emphasis shall be placed on serving seniors from BIPOC communities,
communities whose primary language is not English, and communities experiencing
poverty with reduced access to needed resources.
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D. Definitions
1. DCHS web -referenced definitions for the following terms used within this
Exhibit can be found at https://kingcounty.gov/VSHSL-definitions.
a. Caregiver
b. Implementation Plan
c. Military Servicemember
d. Resilient Communities
e. Senior
f. Veteran
g. Veteran Family
2. Definitions for the following terms used within this Exhibit can be found in
the VSHSL Implementation Plan at https://kingcounty.gov/VSHSL-
Implementation-Plan.
a. Financial Stability
b. Healthy Living
c. Housing Stability
d. Service System Access and Improvement
e. Social Engagement
3. Definitions for other terms used within this Exhibit:
a. Senior Center
For the purposes of this Exhibit, a "senior center" is an entity that
hosts a dedicated space (physical or web -based) for seniors
(persons 55 and older) to gather in order to access services that
promote healthy aging and to experience life enrichment,
empowerment, belonging, and enjoyment. The space defined as
the senior center may be a stand-alone, dedicated building or be
part of a larger or shared center that has multiple purposes. That
space may also include a series of spaces or locations.
b. Senior Hub
For the purposes of this Exhibit, a "Senior Hub" is a senior center,
or set of partnering senior centers, with the staffing, programmatic,
and systems capacity to serve as the recognized resource center
on aging services and supports for a focused geographic area
and/or specific cultural group(s), including but not limited to the
Focus Population. If the Senior Hub consists of partnering senior
centers, the times and locations of services may be spread between
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the partnering centers in order to achieve the level of access
required to be considered a Senior Hub. Services need not be equal
between each partner and may be structured so as to capitalize on
the strengths that each partner brings to the partnership as well as
on the needs of the portion of the Focus Population each partner
seeks to serve.
c. Senior Hubs Learning Collaborative
For the purposes of this Exhibit, the "Senior Hubs Learning
Collaborative" means a structured forum for supporting best
practices and shared learning among the awarded Senior Hubs.
All Senior Hub partners will participate. Frequency and format of
meetings will be determined in collaboration with all Senior Hubs
and King County staff.
E. Contract Milestones
The Contractor shall meet the following milestones during program years 2021-2022:
1. 2021 Milestones
In collaboration with the other partners in the Senior Hub, complete the
following milestones (same for all partners):
a. By June 30, 2021: The Referral Protocol should be agreed upon and
be in place through mutual email agreement between King County staff
and GREATER MAPLE VALLEY COMMUNITY CENTER staff.
b. By a timeline to be determined by King County within the PME Plan,
the Contractor shall administer the Client Satisfaction Collection
Method.
c. By July 31, 2021:
i. Establish connection with VFW, the American Legion, and the
Paralyzed Veterans of America.
ii. Design social engagement activities.
d. By October 30, 2021
Launch implementation of veterans focused social engagement
activities.
e. By December 31, 2021:
i. Complete four (4) outreach activities to diverse older adults.
ii. Create a newsletter for veterans containing a list of older adult
resources in Burien and Tukwila.
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As a Senior Hub partner, complete the following milestones specific to the
Contractor:
f. By July 31, 2021:
Begin to meet with cultural community groups.
g. By December 31, 2021 the Contractor will:
Complete at least one (1) MOU with a cultural community group to
share resources and social engagement opportunities.
2. 2022 Milestones
In collaboration with the other partners in the Senior Hub, complete the
following milestones (same for all partners):
a. By March 31, 2022:
i. Complete review of social engagement offerings and adjust as
needed.
ii. Distribute veteran's newsletter of older adult resources in
Burien and Tukwila.
b. By a timeline to be determined by King County within the PME
Plan, the Contractor shall administer the Client Satisfaction
Collection Method.
c. By September 30, 2022:
Complete schedule of social engagement program offerings.
d. By December 31, 2022:
i. Complete schedule of social engagement program offerings.
ii. Complete four (4) outreach activities to diverse older adults.
As a Senior Hub partner, complete the following milestones specific to the
Contractor:
e. By March 31, 2022 the Contractor will:
Begin to meet with cultural community groups with the aim of
expanding network to groups not yet engaged.
f. By December 31, 2022 the Contractor will:
Complete at least one (1) MOU with a cultural community group to
share resources and social engagement opportunities.
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III. PERFORMANCE MEASUREMENT AND EVALUATION
A. Performance Measurement and Evaluation Planning Process
The Contractor shall name a person who will lead performance measurement,
evaluation, and continuous quality improvement activities for this Exhibit. A
Performance Measurement and Evaluation (PME) Plan is intended to provide the
Contractor and King County with useful information for decision-making, planning
and program management.
Any Senior Center receiving King County funding through ASD will align to the
current senior center PME Plan for performance measurement and data
reporting. In collaboration, all senior centers will engage in data review and work
toward continuous improvement of ensuring the Senior Center PME Plan is
relevant to the services offered through and populations served by senior centers
in King County.
B. Performance Measures
Performance measures shall be measured using individual -level and/or
aggregate -level data submitted pursuant to this Exhibit. Specific data elements
and reporting mechanisms shall be defined in the PME Plan. If deemed
necessary, additional evaluation activities, such as focus groups, surveys or
more rigorous evaluation projects, may also be included in the PME Plan.
At least one of each type of performance measure (below) shall be included in
the final PME Plan. Where there are multiple contractors working on a related
program or strategy, the PME Plan may also include at least one strategy -level
performance measure.
1. Quantity of service provided: How much did we do?
For example, number of seniors and/or their caregivers served by the
Senior Hub each quarter.
2. Quality of service provided: How well did we do it?
For example, percent of Senior Hub participants who identify with the
target population for the senior center.
3. How seniors have been impacted: Is anyone better off?
For example, percent of Senior Hub participants who indicate that they
feel more connected to their community (from survey or focus group).
Once developed and reviewed by each party, the Contractor shall be required to
adhere to and perform the reporting and other services described in the PME
Plan; provided, however, that the Contractor's failure to meet any specific
performance targets or other metrics outlined in the PME Plan shall not constitute
a breach of this Contract or this Exhibit.
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C. Modification of the PME Plan
Either party may suggest revisions to the PME Plan. The party requesting
revisions to the PME Plan (the "Requesting Party") shall submit the suggested
changes in writing to the other party (the "Receiving Party").
Within five business days of receipt, the Receiving Party shall review the revised
PME Plan. Prior to the expiration of such period, the Receiving Party shall
provide a written response to the Requesting Party that the Receiving Party
either (i) accepts the revised PME Plan as provided by the Requesting Party, or
(ii) makes additional changes to the PME Plan.
If modifications have been requested by the Receiving Party, then the parties
shall discuss in good faith the original and subsequent modifications until an
acceptable PME Plan has been developed and each party has provided the other
with written acceptance of such plan.
IV. PARTNERSHIP AND REPORTING REQUIREMENTS
A. Partnership Activities
1. The Contractor shall work with King County staff to coordinate and align
services with other VSHSL-funded organizations and system partners in
order to effectively and efficiently administer a set of services that clients
may be seeking to access.
2. The Contractor shall participate in regular meetings of levy -funded
organizations, if and when these are convened, to improve system
connection and coordination of existing services and support best
practices and shared learning.
3. The Contractor shall engage in any levy competency trainings offered by
King County. These training opportunities shall be offered at no cost to
VSHSL-funded providers to help providers attain and maintain key skills
and concepts that will support the VSHSL's goals of effectiveness,
efficiency and equity.
4. The Contractor shall include an attribution to the VSHSL with the use of
the VSHSL logo and/or a statement such as "This program receives
funding from the King County Veterans, Seniors and Human Services
Levy" in all program marketing materials, digital or hardcopy, developed
during this contract period.
B. Reporting Activities
1. The Contractor shall participate in monthly check -ins with King County
staff either in person or by phone. Check -ins may be reduced or
increased in frequency based on program needs and King County needs
to ensure program accountability and the provision of adequate support
for the program.
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2. The Contractor shall submit a monthly summary of services and progress
towards milestones as applicable. This summary shall be submitted with
the submission of each invoice provided to King County.
3. Starting on April 1, 2021, the Contractor shall collect individual -level
and/or aggregate -level data about services and client outcomes and
submit to King County on a quarterly basis. Reports are due within ten
business days following the end of each quarter of the calendar year. The
format and reporting mechanisms for this report shall be provided by King
County and be outlined in the PME Plan.
4. The Contractor shall submit an annual narrative progress report to King
County on January 15 following each program year. The report shall
cover the activities of the previous year. The format and questions for the
annual narrative progress report shall be provided by King County.
5. By the date outlined in the PME Plan, the Contractor shall submit client
satisfaction data gathered through the Client Satisfaction Collection
Method to King County.
6. King County reserves the right to request additional supporting
documentation or information, as needed, and between reporting periods.
A minimum of three business days' notice shall be provided to the
Contractor. If the Contractor believes such notice is inadequate to
prepare the report, it shall work with King County to adjust the due date
for additional requested information.
V. COMPENSATION AND METHOD OF PAYMENT
Regular payment for activities covered by this Exhibit shall be based on (1) meeting the
deliverables outlined in the table below, and (2) the Contractor incurring periodic costs
and expenses in performing such services as described in Section II.A., PROGRAM
DESCRIPTION: Program Activities of this Exhibit greater than or equal to the periodic
payment listed in the table below. Also, by entering into the contract, the Contractor is
agreeing to make concerted efforts to meet the program activities and contract
milestones as outlined in Section II., PROGRAM DESCRIPTION and program and
reporting requirements as outlined in Section IV., PARTNERSHIP AND REPORTING
REQUIREMENTS. The Contractor is further required to engage in continuous quality
improvement as outlined in the PME Plan in partnership with King County staff. If,
through analysis of the required reports and data or through conversations with the
Contractor, it is determined that the program model, as described in this Exhibit, is not
successfully or sufficiently serving the King County older adults community, the
Contractor agrees to work with King County to re -envision the program model, make
changes to the PME Plan and pivot, using (earnings to improve service delivery. Such
adjustments will be documented in an amendment to this Exhibit signed by both parties.
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If (a) the Contractor does not meet the agreed upon program activities, deliverables,
and/or contract milestones during two quarters of the Contract; and/or if (b) the
Contractor fails to engage with the King County staff to re -envision the program model or
make necessary adjustments in order to better serve King County seniors, then (c) King
County reserves the right to (i) request specified corrective action in writing, or (ii) either
before such a request is issued or if such a request is unheeded or does not produce
improved engagement toward quality improvement, to reduce the contract amount,
withhold payment, or terminate the contract in line with notice requirements in this
contract's boilerplate.
A. Billing Invoice Package
The Contractor shall submit a Billing Invoice Package (BIP) monthly that consists of a
signed invoice statement and other reporting requirements as stated in Section IV.,
PARTNERSHIP AND REPORTING REQUIREMENTS of this Exhibit in a format
approved by King County. The BIP is due within ten business days following the end of
each payment period. The total amount of payments to the Contractor for each year of
this Exhibit shall not exceed the yearly funding allocation as noted in the funding table in
Section I., WORK STATEMENT, unless otherwise approved by King County in writing.
The Contractor shall advise King County quarterly of any material changes in revenues
from sources other than the County that are used to provide the services funded under
this Exhibit. The Contractor agrees to re -negotiate, as needed, if the County determines
that such changes are substantial.
Date
Due
Payment
Period
Payment / Fund Source
Deliverable
July 15,
2021
April - June
2021
$7,833 VSHSL Fund
- Veterans
$11,397 VSHSL Fund
- Seniors
On-time completion / submission
of:
1. Accurate invoice
2. Individual -level and/or
aggregate level data
3. Summary of services and
progress towards milestones
as applicable
$19,230 Total
October
14, 2021
July -
September
2021
$7,833 VSHSL Fund
- Veterans
$11,397 VSHSL Fund
- Seniors
On-time completion / submission
of:
1. Accurate invoice
2. Individual -level and/or
aggregate level data
3. Summary of services and
progress towards milestones
as applicable
$19,230 Total
January
14, 2022
October -
December
2021
$7,834 VSHSL Fund
- Veterans
$11,398 VSHSL Fund
- Seniors
On-time completion / submission
of:
1. Accurate invoice
2. Individual -level and/or
aggregate level data
City of Tukwila
108
Page 12 of 13
2021-2022 Contract 6204626 Exh I
DocuSign Envelope ID: F5C91CA8-C83C-4B6A-BCDD-AE9FAE040DB9
Date
Due
Payment
Period
Payment / Fund Source
Deliverable
$19,232 Total
3. Annual narrative progress
report
4. Summary of services and
progress towards milestones
as applicable
April 14,
2022
January -
March 2022
$5,875 VSHSL Fund
- Veterans
$8,548 VSHSL Fund
- Seniors
On-time completion / submission
of:
1. Accurate invoice
2. Individual -level and/or
aggregate level data
3. Summary of services and
progress towards milestones
as applicable
$14,423 Total
July 15,
2022
April - June
2022
$5,875 VSHSL Fund
- Veterans
$8,548 VSHSL Fund
- Seniors
On-time completion / submission
of:
1. Accurate invoice
2. Individual -level and/or
aggregate level data
3. Summary of services and
progress towards milestones
as applicable
$14,423 Total
October
14, 2022
July -
September
2022
$5,875 VSHSL Fund
- Veterans
$8,548 VSHSL Fundaggregate
- Seniors
1. Accurate invoice
2. Individual -level and/or
a re ate level data
g
3. Summary of services and
progress towards milestones
as applicable
$14,423 Total
January
16, 2023
October -
December
2022
$5,875 VSHSL Fund
- Veterans
$8,548 VSHSL Fund
- Seniors
1. Accurate invoice
2. Individual -level and/or
aggregate level data
3. Annual narrative progress
report
4. Summary of services and
progress towards milestones
as applicable
$14,423 Total
City of Tukwila Page 13 of 13 2021-2022 Contract 6204626 Exh I
109
110
COUNCIL AGENDA SYNOPSIS
"s+a�' 44+5. Initials
ITEMNO.
1Meeting
Date
Prepared by
Mayor's review
Council review
0
5/24/2021
NFB
r
4 . F .
4°
190$
ITEM INFORMATION
STAFF SPONSOR: NIESHA FORT—BROOKS
ORIGINAL AGENDA DATE: 5/24/21
AGENDA ITEM TITLE City of Tukwila - 2021 Juneteenth Commemoration Update
CATEGORY
0
Altg
Discussion
Date 5/24/21
❑ Motion
Mtg Date
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑ Council ❑ Mayor
►1
Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PWW
SPONSOR'S Staff is briefing the City Council on the final draft roadshow plan on the virtual 2021
SUMMARY Juneteenth Commemoration event.
REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance 11
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑
DATE: 4/19/2021 COMMITTEE CHAIR: HOUGARDY
Planning & Community Dev.
Planning Comm.
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
5/24/2021
MTG. DATE
ATTACHMENTS
5/24/2021
Informational Memorandum dated 5/7/2021
Final draft 2021 Juneteenth Commemoration
111
112
City of Tukwila
Allan Ekberg, Mayor
Administrative Services Department- Rachel Bianchi, Deputy CityAdministrator
To: City Council
FROM: Niesha Fort -Brooks, Community Engagement Manager
CC: Mayor Ekberg
DATE: May 7, 2021
SUBJECT: City of Tukwila 2021 Juneteenth Commemoration Update, Digital Platform Roadshow
Issue
Staff is briefing the Council on the final draft roadshow plan for the 2021 Juneteenth Commemoration
event.
Background
In 2020 the Tukwila City Council adopted Resolution 1992, declaring that Juneteenth will be recognized
in our community every year. The event will be a celebration of emancipation and an opportunity to
honor African Americans through continued learning and understanding of the impacts of slavery.
Staff has developed a final draft plan for a 2021 Juneteenth Commemoration. To ensure the safety of
Tukwila residents, community members, businesses and guests during the coronavirus pandemic, the
City will present this inaugural year Juneteenth event on the Experience Tukwila website. Though
starting modestly, the planning group has the goal of growing the Juneteenth event over time into a
significant annual Tukwila event.
The Lodging Tax Advisory Committee has committed to a financial contribution of $5,000. These funds
will be used to purchase materials and compensate guest performers. Staff has worked in partnership
with the Equity and Social Justice Commission, the Equity Policy Implementation Committee (EPIC), the
Parks and Recreation Department, the Tukwila Children's Foundation, and the Northwest African
American Museum.
Staff has engaged with Foster High School's Black Student Union and the former Parks and Recreation
artist in residence. Both community members have agreed to participate in this year's event.
On April 19, the planning committee convened with the Planning & Community Development
Committee to provide an update on the initial planning stage. Since then, staff has been able to
schedule most of the pre -recordings. Attached is a final draft Juneteenth Commemoration Roadshow
plan.
Attachments
Draft 2021 Juneteenth Commemoration — Digital platform Roadshow
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
113
Draft 2021 Juneteenth Commemoration — Digital platform Roadshow
Title: City of Tukwila "Continued Learning —
The History of Juneteenth: Past, Present and Future of African American history."
Date: The third week of June
Digital Platform length: One hour
City of Tukwila Virtual Juneteenth Commemoration Program 2021
Black National Anthem — Lift Every Voice and Sing
Moderator: Juan Padilla — Human Resource Director
Past: The City of Tukwila acknowledges:
✓ The Emancipation Proclamation
Transcript of the Proclamation —January 1, 1863
✓ Juneteenth History
✓ 13th Amendment
Performed by: Church by the Side of Road Choir
Present: City of Tukwila's Proclamation
✓ Councilmember Quinn will take the lead in honoring former Councilmember and first African American
elected to office in the City of Tukwila: Joe Duffie
(Bio, images and honoring ceremony)
✓ Soul Food — History of African American Cuisine
Presented by Trish Kinlow and family with a food demonstration
Future: Honoring Tukwila Community Members presented by Nichelle Page
✓ Foster High School, Black Student Union (BSU) Jadon Crawford and Alexis Mburu
✓ Showalter Middle School, Elder and Community Member Mara Harris
✓ Former Artist of Residence performance (Parks and Recreation Department) Olisa Enrico -Johnson
Adjourn
Note: Staff will be working with Scott Kirby, Digital Communications Specialist
and Brandon Miles for the Experience Tukwila website.
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
114
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
5/24/21
RB
ITEM INFORMATION
ITEM No.
4.G. &
Spec 2.B.
115
STAFF SPONSOR: RACHEL BIANCHI
ORIGINAL AGENDA DATE: 05/24/21
AGENDA ITEM TITLE Approval of two contract amendments with SO] for the Public Works Fleet &
Facilities project and the Teen and Senior Center.
CATEGORY ❑ Discussion
Mtg Date
0I
Motion
Date 5/24/21
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑ Council ❑ Mayor
Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW
AI Admin
SPONSOR'S Staff is seeking approval of two contract amendments for Shiels Obletz Johnsen (SO]): (a)
SUMMARY Amendment No 3 to SOJ's Tukwila Public Safety Plan Contract for Public Works Building
Tenant Improvements) and (b) Amendment No 1 to SOJ's Intergenerational Youth and
Senior Center Contract for project management services on the current outreach phase.
The expenditures associated with these tasks are anticipated and are included in the
Council approved project budgets.
REVIEWED BY ❑ Trans&Infrastructure
❑ LTAC
DATE: 05/17/21
Svcs A Community Svcs/Safety
❑ Finance & Governance ❑ Planning & Community Dev.
❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: DELOSTRINOS-JOHNSON
❑ Arts Comm.
RECOMMENDATIONS:
SPONsoR/ADMIN.
COMMITTEE
Admin Services & Public Works
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
05/24/21
MTG. DATE
ATTACHMENTS
05/24/21
Informational Memorandum dated 05/10/21
Contract Amendment No 3 to Contract #16-179 with SO]
SOJ proposal for services with Scope of Work and Fee
Contract Amendment No 1 to Contract #21-036 with SO]
SO) proposal for services with Scope of Work and Fee
Minutes from the 5/17 CSS Committee Meeting
115
116
City of Tukwila
Allan Ekberg, Mayor
Administrative Services Department- Rachel Bianchi, Deputy City Administrator
INFORMATIONAL MEMORANDUM
TO: Community Services and Safety Committee
FROM: Rachel Bianchi, Deputy City Administrator
Hari Ponnekanti, Public Works Director
BY: Justine Kim, Senior Project Manager, Shiels Obletz Johnsen, Inc.
CC: Mayor Allan Ekberg
DATE: May 10, 2021
SUBJECT: Public Safety Plan/Public Works Building Tenant Improvements Protect
Project No. 91630601, SOJ, Contract No. 16-179, Amendment No 3
Intergenerational Youth and Senior Center Project
Project No. 92030601, SOJ, Contract No. 21-036, Amendment No 1
ISSUE
This memo requests approval of two contract amendments for Shiels Obletz Johnsen (SOJ): (a) Contract No. 16-
179 Amendment No 3 to SOJ's Tukwila Public Safety Plan Contract for Public Works Building Tenant
Improvements) and (b) Contract No. 21-036 Amendment No 1 to SOJ's Intergenerational Youth and Senior
Center Contract for project management services on the current outreach phase. The expenditures associated
with these tasks are anticipated and are included in the Council approved project budgets.
BACKGROUND
For the Public Works Project: The City hired SOJ to perform project management services for the Public
Safety Plan. The current contract amount—including Amendment No 1—is $3,187,614. Amendment No 2
was a no cost time extension through December 31, 2021. The table below shows the original contract
breakdown of fees dedicated to each project, including Amendment No 1. The scope of work for the Public
Works project included management for site selection and procurement, as well as the development of a
master plan and programming efforts. Now that the Phase I tenant improvement work is underway, SOJ is
requesting an amendment to complete construction management.
Justice Center (Opened summer of 2020)
$1,954,091
Fire Station 51 (Opened summer of 2020)
$337,155
Fire Station 52 (Opened spring of 2021)
$524,663
Fire Station 54 (Site procurement completed 2018)
$100,000
Public Works (Site procurement 2018 and Master Plan 2019)
$271,705
TOTAL (including Amendment No 1)
$3,187,614
For the Intergenerational Youth and Senior Center Project: SOJ's initial fee and scope was for Phase I,
which included the initial establishment of project schedule, assistance with procurement of the project
partners, strategic exploration, and community outreach outline establishment assistance in the amount of
$39,264.00.
ANALYSIS
For the Public Works Project: SOJ has provided a proposal for Contract No 16-179 Amendment No 3. These
services include assisting with the Fleets and Facilities (Heiser Building) Tenant Improvement Project
Construction Administration (CA). SOJ's efforts will be from April 2021 through February 2022, assuming the
current project substantial completion date of early December 2021. This amendment also extends the contract
duration through December 31, 2022.
For the Intergenerational Youth and Senior Center Project: SOJ has submitted its Contract No. 21-036
Amendment No 1 to continue working on the project. This amendment scope includes continued
management of project progress, schedule, assistance with the public outreach process by the City of
C:\Users\andy-y\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\R1NYNLZP\Final SOJ TTSC PWFF Amendments Memo.docx
117
Tukwila and McGranahan Architects, including the site selection process management. SOJ will also
oversee programming and feasibility study efforts to be evaluated by the Council.
FISCAL IMPACT
The expenditures associated with these tasks are anticipated and are included in the Council approved project
budgets.
For the Public Works Project: SOJ's existing contract has an expected total remaining balance of
approximately $59,778.04 after the completion of the Public Safety Plan Projects (Justice Center and Fire
Station 51, 52, 54). In addition, we currently carry a $15,352.31 balance in the Public Works budget through
the end of March. We can apply those two balances, which total $75,130.35, toward the Public Works
Project management to partially offset the project's budget impact. SOJ has provided a proposed contract
amendment for $127,617.65 to perform the services in Contract No. 16-179 Amendment No 3. The total
estimated cost is $202,748.00. The table below shows the initial contract amount, the amendment amounts,
and the new not -to -exceed total.
Public Safety Plan Project
Original Contract Amount for Public Safety Plan
$2,694,716.00
Amendment No. 1 (additional scope to all project sites)
$492,898.00
Amendment No. 2 (no cost time extension)
$0.00
Amendment No. 3 (PW Fleets and Facilities CA)
$127,617.65
Total Contract Amount
$3,315,231.65
For the Intergenerational Youth and Senior Center Project: SOJ has provided a cost of $94,380.00 to
perform the services in Contract 21-036 Amendment No 1. The estimated staffing levels for this
amendment is a total amount of $144,380.00. However, SOJ is offering to provide pro bono hours worth
$50,000 to help offset the budgetary impact while keeping the integrity of authentic public outreach process
outlined for this project. The table below shows the initial contract amount, the amendment amount, and the
new not -to -exceed total.
Intergenerational Youth and Senior Center Prosect
Original Contract Amount
$39,264
Amendment No. 1 ($144,380 - $50,000)
$94,380
Total Contract Amount
$133,644
Project Management Quality Assurance (PMQA) consultant Steve Goldblatt has reviewed the documents for both
amendments and provides his concurrence.
RECOMMENDATION
Approve both Contract Amendment No 3 to Contract No.16-179 and Contract Amendment No 1 to Contract No.
21-036 with SOJ. Forward to May 24, 2022 Committee of the Whole and, if there is consensus at that meeting,
to the Special meeting following the COW.
ATTACHMENTS
Contract Amendment No 3 to Contract #16-179 with SOJ
SOJ proposal for services with Scope of Work and Fee
Contract Amendment No 1 to Contract #21-036 with SOJ
SOJ proposal for services with Scope of Work and Fee
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
118
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:16-179(c)
CONTRACT FOR SERVICES
Amendment No. 3
Between the City of Tukwila and Shiels Obletz Johnsen, Inc.
That portion of Contract No. 16-179 between the City of Tukwila and Shiels Obletz Johnsen, Inc. is
hereby amended as follows:
Section 1 Project Designation: The Consultant is retained by the City to perform Project
Management services in connection with the project titled Tukwila Public Safety Plan and PW
Fleets and Facilities Building Tenant Improvements Projects.
Section 2 Scope of Services: The Consultant agrees to perform the services, identified on Exhibit
"A" attached hereto, including the provision of all labor, materials, equipment, and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending December 31, 2022, unless sooner
terminated under the provisions hereinafter specified. Work under this Agreement shall commence
upon written notice by the City to the Consultant to proceed. The Consultant shall perform all
services and provide all work product required pursuant to this Agreement no later than December
31, 2022 unless extension of such time is granted by writing by the City.
Section 4 Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
Payment for the work provided by the Consultant shall be made as provided on Exhibit "A"
attached hereto, provided that the total amount of payment to the Consultant shall not exceed
$3,315,231.65 (including estimated expenses) without express written modification of the
Agreement signed by the City. The total fee for additional services related to Amendment No. 3 are
$127,617.65.
All other provisions of the contract shall remain in full force and effect.
Dated this
day of , 2021.
CITY OF TUKWILA CONTRACTOR
Allan Ekberg, Mayor Brad Tong, Managing Director
ATTEST/AUTHENTICATED APPROVED AS TO FORM
Christy O'Flaherty, MMC, City Clerk Office of the City Attorney
CA Revised December 2016
Page 1 of 1
119
EXHIBIT A
S
0
J
May 1, 2021
Hari Ponnekanti
Director of Public Works
6200n Southcenter Blvd.
Tukwila WA 98188
Project: Tukwila Public Works — Fleets and Facilities (Heiser Building Tenant Improvement)
Subject: Proposal for Construction Administration Management
Dear Hari:
SOJ is please to submit our proposal to assist with the Fleets and Facilities Heiser Building Tenant
Improvement Project Construction Administration.
Fee
$127,617.65 (including $4,500 of reimbursable expenses) for continued assistance with the management
of on-going Tenant Improvement construction being executed by Lincoln Construction Company and
SHKS architects. The total estimated effort is $198,248. However, our existing contract with the City of
Tukwila (contract number 16-179) is expected to have a balance of approximately $59,778.04 after the
completion of Public Safety Projects (Justice Center, Fire Station 51, 52 & 54). In addition, we currently
carry a $15,352.31 balance in the Public Works budget through the end of March. We can apply those two
balances, which total $75,130.35 toward this project's management, which will help offset the project
budget impact. See attached worksheet for staffing estimates.
Duration
We are forecasting that this proposal covers our efforts from April 2021 through February 2022 assuming
the project completion of achieving Substantial Completion of early December 2021 remains unchanged.
Scope of Services
• Please see attached list of Construction Administration scope of work.
We appreciate your consideration of the above and look forward to your response.
Sincerely,
AVOW— V/11/1
Justine Kim
Partner / SOJ
Cc: File
120
EXHIBIT A
s
0
-I
Construction Phase Scope of Work
1. Owner's Representative - will represent the Owner at all times on project
matters.
3. Contracts - administer the contracts to be executed between Owner and a
contractor.
5. Observation of the Construction Work - observe the progress of the construction
and document findings in a written monthly Field Report.
6. Inspections - perform regular on-site observations of construction contractor's
work as frequently as necessary and take other actions in coordination with the
Architect and any special inspectors to protect the Owner's interests.
8. Meetings - attend weekly OAC meetings.
9. Schedule - review construction contractor's schedule for compliance with the
contract requirements to confirm that it is generally realistic to meet the
schedule. Will monitor the construction contractor's progress in meeting the
project schedule.
10. Budget - regularly monitor Owner's construction budget for the Project, identify
variances between actual and estimated construction costs, advise the Owner,
and counsel the Owner concerning any action that should be taken.
11. Changes - recommend appropriate changes to the work, review and analyze
requests for changes and submit recommendations to the Owner, assist in
negotiations with the contactor, assist in negotiating contractor's proposals,
prepare change orders for signatures of CPM, the Architect, and for final
authorization by the Owner.
13. Contractor and A/E Claims - assist in reviewing, analyzing, and processing
contractor and A/E change orders and make recommendations to the Owner
concerning a contractor who is not performing in accordance with the applicable
construction contract.
121
EXHIBIT A
14. Consultants and Testing - If required or requested by Owner, assist the Owner in
selecting and retaining the professional services of surveyors, soils engineers,
special consultants, and testing laboratories and shall coordinate their services.
16. Contractor Submittals - oversee maintaining of a log of the shop drawings
submitted by the Contractor to the Architect for review and approval. The CPM
receive copies of all pertinent (Owner's) submittals from the Contractors and
facilitate the Owner's review completeness and coordinate with the architects.
18. Project Records - maintain record copy of all construction contracts, drawings,
specifications, addenda, change orders, other modifications and other
documents that are associated with the construction contracts or work.
21. Owner -Furnished Equipment - ensure proper coordination between furnishings,
fixtures and equipment (FF&E) that are part of the Project and building systems
to support FF&E conditions and requirements. Where appropriate, the CPM
shall assist Owner staff in overall coordination of FF&E delivery and installation
among the contractors and FF&E vendors.
23. Nonconforming Work - bring defect (nonconforming work with the construction
contract), the to the attention of Architect (if appropriate) and Owner. Assist in
identifying the problem and recommend a solution.
24. Punch List Work - coordinate with the Architect and Owner consultants to
develop a punch list(s), and coordinate with the Contractor a schedule for
completion. Determine all "punch list" work is complete prior to recommending
approval of final payment.
25. Substantial Completion - Oversee and manage the construction contractors to
achieve substantial completion of the project by the date agreed upon by
contractor and Owner in the construction contract.
26. Commissioning - Coordinate commissioning activities with the Owner's
Commissioning Agent, and the contractor. Facilitate scheduling of operation and
maintenance training sessions for systems and equipment.
27. Closeout - Facilitate obtaining keys and a copy of all warranties, guarantees,
manuals, and related documents and deliver them to Owner's staff.
28. Schedule of Values and Contractor Applications for Payment - Review and
determine construction contractor's schedule of values is reasonable. Review
the progress of construction with the contractor, observe work in place and
properly stored materials on a monthly basis, and evaluate the percentage
complete of each construction activity shown in the Applications for Payment.
122
EXHIBIT A
29. Permits - will assist Owner in obtaining building occupancy permits.
30. Lien Releases - before recommending final payment, obtain the releases of
claims and liens required by the construction contract.
31. Warranty Inspections - will administer all warranty and maintenance related
requests. Approximately eleven months after Final Acceptance of the facilities,
coordinate an inspection with Owner, A/E, and contractor to assist Architect in
identifying and reporting any defects in the work that should be corrected.
123
124
s
0
J
Public Works Fleet and Facilities - Construction Adminstration
EXHIBIT A
5/4/2021
2021$ Rates Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Total Hrs
Rates are 2021$
Justine Kim Est. Hours
Billing Rate: $232/hour
$ 232
32
32
32
32
32
32
32
32
20
10
10
296
$68,672
Paul Schlachter Est. Hours
Billing Rate: $193/hour
$ 193
48
48
48
48
48
48
48
48
48
20
20
472
$91,096
Adam Strutynski Est. Hours
Billing Rate: $152/hour
$ 152
10
10
10
10
10
10
10
10
10
0
0
90
$13,680
Matt Strutynski Est. Hours
Billing Rate: $80/hour
$ 80
30
30
30
30
30
30
30
30
30
20
20
310
$24,800
Equivalent FTE:
Reimburseable Expenses
500 500 500 500 500 500 500 500 500 0 0
Total:
Existing Contract Balance:
Contract Amendment:
$198,248
$4,500
$202,748
$75,130.35
$127,617.65
126
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number: 21-036(a)
CONTRACT FOR SERVICES
Amendment No. 1
Between the City of Tukwila and Shiels Obletz Johnsen, Inc.
That portion of Contract No. 21-036 between the City of Tukwila and Shiels Obletz
Johnsen, Inc. is hereby amended as follows:
Section 1 Project Designation: The Consultant is retained by the City to perform Project
Management services in connection with the project titled Tukwila Intergenerational Youth
and Senior Center Project.
Section 2 Scope of Services: The Consultant agrees to perform the services, identified
on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment,
and supplies.
Section 4 Payment. The Consultant shall be paid by the City for completed work and for
services rendered under this Agreement as follows:
Payment for the work provided by the Consultant shall be made as provided on Exhibit "A"
attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $133,644 (including estimated expenses) without express written modification of
the Agreement signed by the City. The total fee for additional services related to
Amendment No. 1 are $94,380.
All other provisions of the contract shall remain in full force and effect.
Dated this
CITY OF TUKWILA
day of , 2021
Allan Ekberg, Mayor
ATTEST/AUTHENTICATED
Christy O'Flaherty, MMC, City Clerk
CA Revised December 2016
CONSULTANT
Brad Tong, Managing Director
APPROVED AS TO FORM
Office of the City Attorney
Page 1 of 1
127
EXHIBIT A
S
0
J
May 1, 2021
Rachel Bianchi
Deputy City Administrator
6200n Southcenter Blvd.
Tukwila WA 98188
Project: Tukwila International Blvd. (TIB) Neighborhood Teens and Senior Center (TSC)
Project
Subject: Proposal for PHASE II — Contract amendment for Public Outreach, Programming
and Feasibility study management
Dear Rachel:
SOJ is please to submit our contract amendment proposal to continue to assist with the new
City of Tukwila's TIB Neighborhood Teens and Senior Center project, as described below.
Fee
$94,380 for continued management of project progress, schedule, assistance with public
outreach process by the City of Tukwila and McGranahan Architects, including the site selection
process management. Please see the estimated staffing levels showing the total amount of
$144,380 on the attached spreadsheet. In addition, SOJ is pleased to inform you that our firm is
committed to contributing our Pro Bono hours ($50,000 worth) toward realizing the authentic
community engagement that will help inform the TSC project. Our existing contract amount is
$39,264, and this proposed amendment of $94,380 will bring the new total contract amount to
$133,644.
Duration
We are forecasting that this proposal covers our efforts from April 2021 through January 2022
closely adhering to the current project schedule to complete the work by end of this year.
128
EXHIBIT A
Scope of Services
PHASE II scope of services will include:
• Manage and update project schedule for the public outreach and project programming
efforts over the next 8 or 9 months.
• Assist with refining approaches to public outreach to ensure community voice leads
design and program direction.
• Assist with website design and management of regular updates to content.
• Assist with public site selection process and reporting to the council of progress.
• Manage the A/E team's performance throughout the project duration.
• Oversee program development and feasibility analysis and assist with presentation to
council.
We appreciate your consideration of the above and look forward to your response.
Sincerely,
Oh/VOW- Kao
Justine Kim
Partner / SOJ
Cc: File
129
130
S
0
-1
TIB Neighborhood Teens and Senior Center - Public Outreach and Programming
EXHIBIT A
4/26/2021
2021$ Rates Apr May Jun Jul Aug Sep Oct Nov Dec Jan
Rates are 2021$
Justine Kim Est Hours
Billing Rate: $232/hour
$ 232
32
32
32
32
32
32
32
32
32
32
320
$74,240
Ben Franz -Knight Est Hours
Billing Rate: $227/hour
$ 227
20
20
20
20
20
20
20
20
20
20
200
$45,400
Adam Strutynski Est. Hours
Billing Rate: $152/hour
$ 152
4
4
4
4
4
4
4
4
4
4
40
$6,080
Paige McGehee Est. Hours
Billing Rate: $83/hour
$ 83
12
12
12
12
12
12
12
12
12
12
120
$9,960
Matt Strutynski Est. Hours
Billing Rate: $80/hour
$ 80
4
4
4
4
4
4
4
4
4
4
40
$3,200
Equivalent FTE:
Reimburseable Expenses
500 500 500 500 500 500 500 500 500 500 500
Total:
Pro Bono Credit:
Contract Amendment:
$138,880
$5,500
$144,380
$50,000
$94,380
132
City of Tukwila
City Council Community Services & Safety Committee
Meeting Minutes
May 17, 2021 -5:30 p.m. - Electronic Meeting due to COV/D-19 Emergency
Councilmembers Present:
Staff Present:
Guests:
Cynthia Delostrinos Johnson, Chair; De'Sean Quinn, Zak Idan
David Cline, Rachel Bianchi, Norm Golden, Nate Robinson, Eric Dreyer,
Eric Lund, Ben Hayman, Jay Wittwer, Hari Ponnekanti, Laurel Humphrey
Steve Goldblatt, Justine Kim, Aaron Walls
Chair Delostrinos Johnson called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Prosecution Services
Chief Dreyer and the City's contracted Prosecutor, Aaron Walls, reviewed the process from the
point of police contact to the conclusion of prosecution.
Items(s) requiring follow-up:
• Provide information on diversion programs and options.
• Present the information to the Community Oriented Policing Citizen's Advisory Board
(COPCAB)
Committee Recommendation:
Discussion only.
B. Service Level Agreement with Valley Communications
Staff is seeking Council approval of a Service Level Agreement with Valley Communications
that clarifies expectations of dispatchers, call receivers and officers.
Committee Recommendation:
Unanimous approval. Forward to May 24, 2021 Committee of the Whole.
C. Shielz Obletz Johnsen Project Management Services
Staff is seeking Council approval of contract amendments with Shiels Obletz Johnsen for
project management services for the Public Works Tenant Improvements and the Teen and
Senior Center Projects. The amendment for the Public Works project is $127,617.65 and the
Teen and Senior Center is $94,380 (factoring in 50K pro bono), and both are within approved
project budgets.
Items(s) requiring follow-up:
Provide additional clarity on how amendments fit within project budgets.
Committee Recommendation:
Unanimous approval. Forward to May 24, 2021 Committee of the Whole.
133
134
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
5/24/21
RB
ITEM INFORMATION
ITEM No.
4.H.
135
STAFF SPONSOR: RACHEL BIANCHI
ORIGINAL AGENDA DATE: 5/24/21
AGENDA ITEM TITLE Disposition of the former Fire Station 52 site
CATEGORY 11 Discussion
5/24/21
❑
Mtg
Motion
Date
❑ Resolution
Meg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg Date
SPONSOR ❑ Council ❑ Mayor
Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW
AI Admin
SPONSOR'S Now that the Fire Department has moved into the new Fire Station 52 on the City Hall
SUMMARY campus, staff is seeking direction from the Council regarding the disposition of the former
Fire Station 52 site.
REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety
❑ LTAC ❑ Arts Comm.
DATE: 5/10/21
LI Finance
& Governance ❑ Planning & Community Dev.
❑ Planning Comm.
CHAIR: IDAN
❑ Parks Comm.
COMMITTEE
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Administrative Services
Consensus on two alternatives and request for neighborhood outreach
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
05/24/21
MTG. DATE
ATTACHMENTS
05/24/21
Informational Memorandum dated April 27, 2021 (updated May 10, 2021)
Former Fire Station 52 Building Conditions Report
Minutes from the 5/10 Finance & Governance Committee meeting
135
136
City of Tukwila
Allan Ekberg, Mayor
Administrative Services Department- Rachel Bianchi, Deputy CityAdministrator
TO: Finance and Governance Committee
FROM: Rachel Bianchi, Deputy City Administrator
CC: Mayor Ekberg
DATE: April 27, 2021 Updated May 10, 2021
SUBJECT: Disposition of former Fire Station 52 building and property
ISSUE
Now that the Fire Department has moved into the new Fire Station 52 on the City Hall campus, staff is
seeking direction from the Council regarding the disposition of the former Fire Station 52 site.
BACKGROUND
Earlier this year the Fire Department moved to the new Fire Station 52, now the Department's
headquarters station, on the City Hall campus. This leaves the former Fire Station 52 site, located at
the top of Tukwila Hall, vacant. The building was built in 1971 and has operated as a Fire Station for
more than 40 years. As the City determines disposition of the property, staff has identified four
potential alternatives, all of which have their own nuances and differing alternatives within them:
• Retain the existing building and property and repurpose for City or community use;
• Sell and/or lease the property to a nonprofit or other similar organization for community use;
• Sell the property to a private party for personal use; or
• Demolish the existing building and revert the property to a public park — either passive or active.
DISCUSSION
In April of this year the City commissioned a property conditions report for the building, which is
attached to this memo. The scope of the property conditions report is limited to what is visible and
identifies that there could be unseen issues in the building. The report identified $181,189 of needed
repairs over the next 12 years, of which $129,669 are recommended to be completed within the next
five years. These costs do not include any potential remodel to the building that would needed to
create a civic or community space and are only a rough estimate at this time. The true costs of these
needed repairs would need to be ascertained during a bid process.
One unknown that will require further investigation is the reality that this building served as a working
fire station for over 40 years and has been subject to diesel exhaust throughout this use. There is the
possibility of other contamination as well. This building was constructed before much of the information
we now have regarding the chemical exposure associated with firefighting, and this was one of the
major reasons to replace the station, along with other outdated issues that impede the high level of fire
service delivery.
Below are the pros and cons associated with each of the alternatives identified above.
• Alternative 1: City retains the existing building and repurposes for City or community use. This
alternative would provide another community space that could be used for a variety of events,
from art shows to farmers markets to other potential uses. This alternative would require an
unknown up -front capital outlay to not only initiate the needed repairs identified in the property
conditions report, but also would require remodeling and updating. This alternative would also
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
137
require staff time to program the building as well as ongoing normal maintenance. Events may
be limited by inadequate parking on site and limited street parking.
• Alternative 2: City sells or leases to a nonprofit or other community group. This alternative could
look a variety of different ways, depending on a final agreement after a public process. If the
City were to sell under this scenario, it could potentially by an "as -is" sale, requiring no
additional investment. Any sort of a lease scenario would likely require additional capital outlay
for the needed repairs and potential remodel. The City has already been approached by a
community member interested in using the facility for an arts space. However, at this point staff
has not engaged in further conversations to better understand what type of agreement the party
would be interested in pursuing. In addition, any sort of sale or lease process would need to go
through a public process. Uses may be limited by inadequate parking on site and limited street
parking. Sale of the property would require a boundary line adjustment as the park, former City
Hall building and former fire station are all on the same lot.
• Alternative 3: City sells to a private entity. The City has already been approached by a broker
representing an individual interested in purchasing the old fire station. This alternative would
also require a public process and staff anticipates there would be interest from other parties.
The City could sell the property as -is with no additional capital outlays. Sale of the property
would require a boundary line adjustment as the park, former City Hall building and former fire
station are all on the same lot.
• Alternative 4: City turns the site into a park. While this alternative would require the up -front
cost to demolish the existing building, there is a significant range in cost to convert the site to a
park, depending if it was made passive or active. Transforming the site into a park would fit well
with the existing uses of the adjacent former City Hall (currently leased to the Tukwila Historical
Society) and park. It would also retain options for possible future site plans.
The City contemplated selling the Fire Station 52 site as a part of funding the overall Public Safety Plan.
However, given the increase in value of the former motel sites, and the agreed-upon purchase and sale
of those properties, leasing or retaining the former Fire Station 52 site would not have an adverse
impact on the Public Safety Plan finance model. However, retaining and/or repurposing the building
would require additional capital, as well as ongoing staff and maintenance costs not currently
accounted for in the City's budget.
RECOMMENDATION
Due to the building served as a working fire station for over 40 years and has been subject to diesel
exhaust throughout its use, the Administration recommends the Alternative 4, that the City retain the
property but demolish the building and turn it into a park. The City could use one-time savings from the
new Fire Station 52 project to demolish the building and either seek grant funds to develop the park —
either passive or active — or identify other City funds for park development. While the Administration
certainly sees value in the potential of retaining the building for community use, the costs associated
with needed -repairs, ongoing maintenance, and staff time are a barrier to transforming the building to
such a use given the normal City budget constraints not tied to the pandemic. Additionally, the
Administration does not believe selling to a private entity would be a good course of action given the
adjacent park and former City Hall building. Finally, the Administration is concerned about keeping the
building vacant for any significant period of time could cause further deterioration, potential for various
nuisances and other unwanted issues.
Staff is seeking consensus from the Committee on next steps, recognizing they may want additional
information on one or two of the alternatives to make a final recommendation to the full Council.
At the May 10, 2021 Finance and Governance Committee Meeting, the Committee unanimously moved
this item forward to the May 24, 2021 Committee of the Whole with the following recommendations:
• The Committee is supportive of Alternatives 1 and 4, and is not supportive of either 2 or 3.
138
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
• The Committee asked for an estimate as to the cost of demolition for the building. Staff reached
out to our partners at Lydig Construction, who served as the GCCM for the new fire stations for
assistance in developing a rough order of magnitude estimate on the cost of demolition. Their
estimator — who used to work at a demolition company — estimates the cost for demolition would
be $128,000 with an abatement allowance of $25,000. This estimate assumes no contaminated
soils would need to be removed.
• The Committee asked staff to develop an outreach program for the Tukwila Hill neighborhood to
ascertain the neighborhood's preference between Alternatives 1 and 4. Staff agrees and
proposes the following outreach steps; staff would then use these learnings to brief the
Committee and Council before a final decision is made:
o Develop an online survey to determine the neighborhood's preferences for the
disposition of the site;
o Schedule an online Town Hall for the neighborhood to share their preference between
Alternatives 1 and 4;
o Send a post card to the Tukwila Hill neighborhood promoting the survey and town hall;
and
o Promote all of the above on social media.
Staff is seeking consensus from the Committee of the Whole that the two alternatives identified by the
Committee are the ones that staff should put forward in the outreach and engagement effort and
whether the outreach program described above meets the Council's objectives.
ATTACHMENTS
Property Conditions Report conducted by Jeff Samdal and Associates
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
139
140
iffh
SAMDAL
8 ASSOCIATES
PROPERTY CONDITION ASSESSMENT
Fire Station 52
5900 South 147th Street, Tukwila, WA 98168
For:
City of Tukwila
c/o Rachel Bianchi
6300 Southcenter Blvd, Suite 100
Tukwila, WA 98188
Prepared By:
Jeff Samdal, PE
jeff@samdalassoc.com
(206) 412-4305
Date Prepared:
April 26, 2021
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
TABLE OF CONTENTS
TABLE OF CONTENTS 2
1.0 EXECUTIVE SUMMARY 3
1.1 General Description of Property 3
1.2 Immediate Necessary Capital Expenditures 3
Table 1.2: Summary of Immediate Necessary Capital Expenditures 3
2.0 INTRODUCTION AND STANDARD DISCLAIMERS 4
2.1 Purpose of Inspection and Report 4
2.2 Scope of Inspection and Report 4
2.3 Scope and Methodology 4
2.4 Sources of Information 5
3.0 PHYSICAL ANALYSIS 6
3.1 Component Assessment and Valuation 6
Table 3.1A: Component Assessment and Valuation 7
Table 3.1B: Table of Categorized Expenses over the Duration of the Study 9
Figure 3.1B: Pie Chart of Categorized Expenses over the Duration of the Study 9
3.2 Site 11
3.3 Structure 15
3.4 Roofing 16
3.5 Exterior 18
3.6 Electrical Systems 21
3.7 Plumbing Systems 23
3.8 HVAC Systems 24
3.9 Elevators 26
3.10 Fire Detection and Suppression 26
3.11 Common Interior Finishes 28
3.12 Miscellaneous 31
3.13 Amenities 32
3.20 Summary of Annual Anticipated Expenses 32
4.0 LIMITATIONS 34
APPENDIX 35
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
1.0 EXECUTIVE SUMMARY
1.1 GENERAL DESCRIPTION OF PROPERTY
The subject property is approximately 1.16 acres and is located on the northwest corner of the intersection of 59th Ave S and S
147th St. There is one building containing a 3,300 square feet fire station. According to King County Records, the property was
constructed in 1971. The property is relatively flat and consists of an asphalt parking lot and mature landscaping outside of the
building itself. Adjacent to the property there are primarily residential properties.
The roofs of this building are pitched and are surfaced with asphalt composition roof surfacing. The exterior of this building is
clad with bare exposed aggregate concrete and diagonal wood lap siding and wood trim. The windows of this building are
aluminum -frame windows.
Like all properties, this property will require capital maintenance. We have itemized areas of capital maintenance that we
anticipate over the next twelve (12) years along with estimated costs and estimated schedule of repair/replacement.
1.2 IMMEDIATE NECESSARY CAPITAL EXPENDITURES
Table 1.3 below shows the items that are in need of action immediately or within the near future. This is a summary; all tasks
are explained in greater detail in Section 3.0 Physical Analysis.
Table 1.2: Summary of Immediate Necessary Capital Expenditures
Component Cost Urgency Section
Several scopes of work recommended in 2021 and
2022 shown in Table 3.1A and Table 3.20
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
2.0 INTRODUCTION AND STANDARD DISCLAIMERS
2.1 PURPOSE OF INSPECTION AND REPORT
The primary purpose of this Property Condition Assessment is to provide our client with a planning and budgeting tool to
adequately maintain the property 12 years into the future and to minimize unexpected major costs. This study is intended to
provide our client with an understanding of their property and to bring to light necessary immediate expenditures and reasonably
anticipated future capital expenses that should be addressed.
Owners will benefit from adequately maintain their properties and our Property Condition Assessments provide our clients with
the tools to implement capital maintenance. When small issues and maintenance items are addressed prior to becoming larger
problems, there is typically a significant overall savings for a property owner. Properly maintained properties maintain higher
property values than those with an abundance of deferred maintenance.
2.2 SCOPE OF INSPECTION AND REPORT
This inspection is a standard visual inspection of the property. This visual inspection focuses on the typical features of a building
and surrounding property such as structure, drainage, roof, exterior, electrical, plumbing, heating, air conditioning, and interior
finishes. This inspection is limited to accessible and visible areas.
All inspections are performed in accordance to the National Academy of Building Inspection Engineers (NABIE) Standards of
Practice, which can be viewed at www.nabie.org.
2.3 SCOPE AND METHODOLOGY
This Property Condition Assessment has been prepared based on our proposal to the Client dated March 16, 2021, which was
based on our correspondence with Rachel Bianchi and King County Records.
Information Gathering
Our initial task was to gather information regarding the property such as drawings, maintenance records, and historical
background. This Property Condition Assessment is a reflection of the information provided to us.
Physical Analysis
Following the initial correspondence regarding the property, we performed an inspection of the property on April 20, 2021 so
that we may provide an opinion of the current condition of the common building components. This is also the basis for our opinion
of the anticipated capital needs that the Owner will be responsible for over the next 12 years. This was a visual inspection and no
invasive or destructive testing was performed. This visual inspection focused on the typical features of a building and surrounding
property such as structure, drainage, roof, exterior, electrical, plumbing, HVAC systems, and interior finishes. This inspection was
limited to accessible and visible areas.
The physical analysis included the following tasks:
1. Identification of Anticipated Capital Expenses: We consider anticipated capital expenses to be major expenses that
can be reasonably predicted. Anticipated capital expenses are not considered routine maintenance such as routine
landscaping or touch-up paint; routine maintenance should be taken care of through an operating budget. Nor do we
consider anticipated capital needs to be expenditures that result from an accident or an unpredictable event, such as
flood damage or earthquake damage; these items should be paid for by insurance.
The general criteria that we used to define an anticipated capital expense that warranted inclusion on our Itemized
capital expenses is the following:
■ Repair or replacement of the component is significant and not budgeted for in the operating budget.
■ The component repair or replacement occurs within the period of this study.
2. Estimated Replacement Schedule: Our opinions of the various life expectancy estimates that we prepared are based
on a combination of the following:
■ National Association of Home Builders (NAHB) averages
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
Building Owners and Managers (BOMA) averages
■ Product vendors and suppliers
■ Our company database
3. Estimated Replacement Cost: Our opinions of the various costs for repair or replacement are based on a combination
of the following:
Marshall & Swift
R.S. Means
■ Product vendors and suppliers
■ Our company database
2.4 SOURCES OF INFORMATION
The following people provided us information for this study:
■ Henry Ancira, Superintendent, City of Tukwila
The following documents were viewed as part of this study
■ Maintenance Ledger 2005-2020
■ Architectural Drawings, by R. James Dersham, dated 1971
■ Restroom Improvement Drawings, by (vary & Associates, dated June 19, 2006
The physical inspection of the property occurred on the following date:
■ April 20, 2021
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
3.0 PHYSICAL ANALYSIS
3.1 COMPONENT ASSESSMENT AND VALUATION
The component assessment and valuation of the itemized capital expenses on this property was done by providing our opinion
of Useful Life, Remaining Useful Life, and Repair or Replacement Costs for each of the components. Table 3.1A lists this
component inventory, and is based on the information that we were provided and on onsite visual observations.
The remainder of "Section 3.0 Physical Analysis" details each of the items in Table 3.1A using narratives and photos. They are
meant to be read together.
Table 3.1B is a summary of expenses, grouped according to their expense category. Chart 3.1B is a pie chart illustrating the same.
Table 3.1A Key:
Quantity - The total quantity of each component.
Units - SF = Square Feet SY = Square Yards LF = Lineal Feet
EA = Each LS = Lump Sum SQ = Roofing Square (10 ft X 10 ft)
Cost/Unit - The cost of a component. The unit cost is multiplied by the component's quantity to obtain the total
estimated replacement cost for the component.
Remaining Life — An opinion of the probable remaining life, in years that a component can be expected to continue to
serve its intended function. Replacements anticipated to occur in the initial or base year have "zero" Remaining Life.
Useful Life - Total Useful Life or Depreciable Life. An opinion of the total probable life, in years, that a component can
be expected to serve its intended function in its present condition.
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
Table 3.1A: Component Assessment and Valuation
Note: All numbers provided are the engineer's opinion of probable life and cost in 2021 dollars. Exact numbers may vary.
Component
Quantity
Units
Cost/Unit
Remaining
Life
(Years)
Useful Life
(Years)
Total
Cost
3.2
SITE
Asphalt overlay
3,990
SF
$3.65
10
40
$14,564
Asphalt repairs prior to resealing
and overlay
200
SF
$8.95
5
5
$1,786
Asphalt seal coating and restriping
3,990
SF
$0.36
0
5
$1,436
Storm drain clean-out
1
LS
$1,200
1
5
$1,200
Concrete repairs
1
LS
$1,600
5
5
$1,600
3.3
STRUCTURE
No structural expenditures budgeted
3.4
ROOFING
Resurface roofs
40
SQ
$675
1
30
$27,000
Replace gutters and downspouts
172
LF
$8.75
1
30
$1,505
3.5
EXTERIOR
Replace all exterior siding, trim,
windows, and pedestrian doors
2,860
SF
$28.50
1
50
$81,510
Paint exterior of building
2,860
SF
$2.95
1
8
$8,437
3.6
ELECTRICAL SYSTEMS
No significant electrical expenditures expected within the next 12 years
3.7
PLUMBING SYSTEMS
Replace the Rinnai tankless water
heater
1
EA
$3,200
5
15
$3,200
3.8
HVAC SYSTEMS
Replace the Reznor hanging gas
furnace
1
EA
$2,800
20
25
$2,800
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
Component
Quantity
Units
Cost/Unit
Remaining
Life
(Years)
Useful Life
(Years)
Total
Cost
3.9
ELEVATORS
There are no elevators in this building
Ir
3.10
FIRE DETECTION & SUPPRESSION
Replace the fire alarm control panel
1
EA
$3,500
2
25
$3,500
Hire service technicians to inspect the fire detection system and fire suppression system, as both of their
tags are out of date
3.11
COMMON INTERIOR FINISHES
There are no areas of the interior that have to be repaired at this time; we assume that future upgrades and
renovations will occur after a future use is determined for this building
3.12
MISCELLANEOUS MECHANICAL
Replace garage doors
2
EA
$5,200
14
16
$10,400
Replace garage door openers
2
EA
$1,400
6
8
$2,800
I
3.13
AMENITIES
No amenities not mentioned in other areas of this table
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
Table 3.1B: Table of Categorized Expenses over the Duration of the Study
Category
Total Expenditure Over
the Next 12 Years
Percentage
Site
$37,409
20.6%
Structure
$0
0.0%
Roofing
$29,360
16.2%
Exterior
$103,654
57.2%
Electrical Systems
$0
0.0%
Plumbing Systems
$3,710
2.0%
HVAC Systems
$0
0.0%
Elevators
$0
0.0%
Fire Detection & Suppresion
$3,713
2.0%
Common Interior Finishes
$0
0.0%
Miscellaneous Mechanical
$3,343
1.8%
Amenities
$0
0.0%
TOTAL
$181,189
Figure 3.1B: Pie Chart of Categorized Expenses over the Duration of the Study
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
Exterior
Roofing J
Site
Plumbing Systems
Fire Detection &
Suppresion
Miscellaneous
Mechanical
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
3.2 SITE
The address of this property is 5900 South 147th St, Tukwila, WA 98168.
Aerial image of property (courtesy of Google Earth)
General Description of Site
The subject property is approximately 1.16 acres and is located on the northwest corner of the intersection of 59th Ave S and S
147th St. There is one building containing a 3,300 square feet fire station. According to King County Records, the property was
constructed in 1971. The property is relatively flat and consists of an asphalt parking lot and mature landscaping outside of the
building itself. Adjacent to the property there are primarily residential properties.
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
Asphalt
Generally, the asphalt appears to be in fair condition. However, we recommend that the asphalt be sealed and restriped in 2021.
The cost to seal and stripe a lot of this size will be approximately 36 cents per square foot including tax. This level of maintenance
will likely be necessary every 5 years.
Storm System
There are storm drains located in the parking lots. We do not know the specific configuration of this storm system as no drawings
were available. However, the storm system appears to be effective as there was no evidence of significant standing water in the
parking lot around this property.
East Asphalt Parking Lot
Storm Drain
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
Landscaping and Irrigation
Generally, landscaping and irrigation systems are maintained via the operating budget. There was an irrigation system on this
property; however, this system was not tested.
Trees and Bushes at the West Side of the Building
Trees and Bushes at the West Side of the Building
Irrigation System Control Panel
Flower Beds at the East Side of the Property
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
Concrete Flatwork
There is a concrete garage slab and a south concrete slab at the south side of the property in front of the garage doors. There is
also a concrete sidewalk on the east side of the building. The concrete flatwork on this property is generally in good condition.
Concrete Parking Lot at the South Side of the Property
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
3.3 STRUCTURE
Foundation
The foundation was only partially visible. Therefore, we look for indirect evidence of distress to ascertain the condition of the
foundation. It is possible that even with little or no evidence; there is a problem that is undetectable during a visual inspection.
The foundation of this building consists of a concrete slab -on -grade foundation. Presumably, there are grade beams around the
perimeter and interior concrete piers and/or concrete ribbon footings on the interior of this building beneath the concrete
floor; however, this was not visible.
Framing
The majority of the framing in this building was not visible for inspection. Therefore, we based much of our opinion on the
superstructure of this building on indirect observations such as uneven areas, bulges, and other evidence of distress. Much like
the foundation, it is possible that there are structural deficiencies that were not visible.
The superstructure of this building consists of concrete walls, presumably steel -enforced. The roof of this building is supported
by glue -laminated wood beams that support wood purlins, that support wood rafters, that ultimately support the plywood roof
deck.
Based on the age and type of this building as well as the available evidence, we believe the ability of this structure to resist a
seismic event is fair. This is not a seismic analysis of this structure, as that is well beyond the scope of this investigation and
would require extensive analysis with precise measurements, drawings, calculations, and modeling.
Wood Rafters Visible in the Damaged Ceiling
Glue -Laminated Beams Supporting the Roof
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
3.4 ROOFING
The roofs of this building are pitched and are surfaced with asphalt composition roof surfacing. There are two levels of roofs with
a clerestory in between these roofs. These roofs drain down to a gutter/downspout system.
The roof surface is nominally a 30 -year surface; however, we do not know when this roof surface was installed. The actual
shingles of this roof appear to have approximately 5 years remaining life; however, there have been numerous leaks in this roof
over the recent past that we suspect that this was not an adequate roof installation, perhaps the underlayment was not installed
properly. Therefore, we recommend that the roof surface be replaced within the next year.
The gutters and downspouts appear to be functioning properly; however, they are old, and it would make sense to replace the
gutters and the downspouts when this building is re -clad.
Upper Roof of the Building
Repairs of Former Damage to the Upper Roof
Upper Roof of the Building
I
if
L
Close-up of Upper Roof of the Building
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
Western Gutter
Clerestory Flashing
Lower Roof of the Building
Lower Roof of the Building
Lower Roof of the Building
Shingles Bent into Gutter on Lower Roof of the Building
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
3.5 EXTERIOR
The exterior of this building is clad with bare exposed aggregate concrete and diagonal wood lap siding and wood trim. The
windows of this building are aluminum -frame windows.
Concrete Exterior
The north and south sides of the building are primarily bare exposed aggregate concrete, which is also the structural walls of this
building. This concrete appears to be in good condition and is relatively low maintenance.
Wood Siding and Trim
Many areas of the wood trim on this building are rotting, plus areas of the siding on the west side of the building and the west
side of the tower are rotting. While other areas of the siding do have some life remaining, the siding was never primed before it
was painted. Therefore, we believe that complete removal of the current paint, spot repairs, priming, and painting would not be
nearly as good of a value as simply replacing the siding and trim; as complete replacement would still be necessary within the
next 5-7 years. Therefore, we recommend complete replacement of the wood siding and trim within the next year.
Windows
The aluminum -frame windows on this building are older and not very energy efficient. We recommend that all windows and
pedestrian doors be replaced at the time of exterior re -cladding as the building envelope works as a system and all flashings can
then be properly integrated.
Exterior Re -Painting and Re -Caulking
Following exterior siding and trim replacement, the siding and trim will need to be painted. Typically, owners should clean, caulk,
and repaint this type of exterior siding and trim every 7 to 10 years, depending on how the caulk and paint is holding up. We
recommend repainting to be performed every 8 years. Often, the painting schedule is dictated by the south and west sides of
the buildings, as that is typically hit by weather hardest in our area. Prior to repainting, the exteriors should be properly prepared
for painting by scraping all loose paint off and spot replacing areas of siding and trim where necessary.
South Side of the Building
South Entrance to the Building
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
West Side of the Building
Rot Present on the West Side of the Building
North Side of the Building
Rot in the Trim of the North Side of the Building
East Side of the Building
Clerestory at the East Side of the Building
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
Rotten Trim of the Clerestory
South Side of the Tower
West Side of the Tower
Rot in the Siding of the West Side of the Tower
Metal Service Door with a Window
Metal Service Door
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
3.6 ELECTRICAL SYSTEMS
Our investigation of the electrical system is limited to the visible components, entrance cable, meter, service panel, outlets, and
the visible portions of the wiring. A large portion of the electrical system is hidden.
The main electrical service comes to this building underground. Therefore, proper markings of the incoming power line should
be done prior to any digging around this building.
The power coming into this building is not listed. There are multiple electrical service panels located in this building.
A spot check of electrical outlets revealed no problems. The electrical systems on this property appeared adequate and this
system should provide many more years of relatively low maintenance service.
There is a Cummins Generator at the north side of the building that appears to be relatively modern. This generator and the
generator transfer switch should have a lifespan well beyond the 12 -year duration of this study.
The interior lighting in this building consists of typical hanging fluorescent lights.
Electrical Service Panels
One of Several Electrical Service Panels
Generator
Generator Transfer Switch
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
Typical Hanging Fluorescent Light in the Office/Sleeping Quarters Typical Hanging Fluorescent Light in the Engine Garage Bays
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
3.7 PLUMBING SYSTEMS
The building appears to be served by municipal water and sewer; however, this should be verified. The supply piping on this
property is primarily copper. The waste piping in this building is ABS plastic and iron.
We tested the majority of the plumbing fixtures on this property, and we believe that generally the supply piping and waste
piping in this building is adequate. Typical plumbing maintenance and minor leak repair are anticipated with any property.
The domestic water in this building is provided by one Rinnai tankless water heater. These types of tankless water heaters have
a typical lifespan of 15 years.
Rinnai Tankless Water Heater
Typical Copper Supply Piping
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
3.8 HVAC SYSTEMS
The HVAC systems in this building consist of a Reznor hanging furnace located in the garage of this building and an exhaust
capture system. There are also simple electric wall heaters and electric baseboard heaters in the office of this building.
The hanging Reznor heater appears to be a fairly old unit; however, we could not pull the date off of this unit. It is difficult to
determine how long the Reznor furnace will last; however, at some point in the future when is no longer functional, it will cost
approximately $2,800 to replace.
The exhaust capture unit also appears to be relatively old. As we understand, this building will most likely not be used as a
garage anymore; therefore, this unit no longer serves a function.
Hanging Reznor Furnace
Typical Electric Wall Heater
Typical Electric Baseboard Heater
Exhaust Fan Capture Unit
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
Exhaust Capture Hoses
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A6121_11,1724.1A
PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
3.9 ELEVATORS
There are no elevators in this building.
3.10 FIRE DETECTION AND SUPPRESSION
This building has a central fire alarm system. The fire alarm system includes smoke and heat detectors, pull stations, audio -video
annunciators (combination strobe and speaker), and links to the fire sprinkler flow meters. Manual pull stations are located at
the exits and critical points within the building. Annunciator units are located in all occupied spaces, rooms, and corridors. We
have assumed that this system will be updated every 25 years. This system is currently monitored and tested via Washington
Alarm, but is now 8 months out of service, based on the tag.
This building is served by a wet fire suppression system, meaning that it utilizes only water for fire suppression. This system is
currently monitored and tested via Cintas but is now 7 years out of service based on the tag. We do not anticipate any capital
needs expenditures associated with the fire suppression system within the 12 -year duration of this study.
Fire Alarm Control Panel
Fire Suppression System Manifold
X202213
GTO N ALARMit!
8t9J).760.0046
ea. _
TECH / CERT
Fire Alarm Control Panel Maintained by Washington Alarm
utltl2 C®oval Ave. NMM Nest WA
IBB5 SW CIRD5 DI. Heave., PPS !
031-851.1962 16681241-5908
CP6[N1.var. men.RE
$-
%MO BY
41i UMW:
14 CI
/2015 ❑
Fire Suppression System Formerly Maintained by Cintas
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
Typical Fire Suppression Sprinkler
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
3.11 COMMON INTERIOR FINISHES
In any property, there are interior defects that are technically insignificant. We believe that the owners are the best judge of
their threshold for technically insignificant interior defects. Therefore, we do not comment regarding minor, technically
insignificant interior defects.
There are some stained and damaged acoustic ceiling tiles that will need to be replaced. Beyond this, there is nothing that must
be done on the interior of this building, as we did not identify any areas of the interior that needs work at this time. We assume
that future upgrades and renovations will occur after a future use is determined for this building.
Entrance Office
Entrance Office
Hallway
Restroom
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
Sleeping Room 1
Sleeping Room 2
Sleeping Room 3
Vinyl Flooring in Office
Wood Paneled Room
Acoustic Ceiling Tiles
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
Engine Garage Bay
Engine Garage Bay
Concrete Flooring
Concrete Wall Interior
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
3.12 MISCELLANEOUS
Garage Doors
There are 2 garage doors at the south side of this building. Both of these garage doors were operating effectively at the time of
our inspection. Due to the frequent use of the garage doors, we recommend budgeting for replacing these garage doors every
16 years and the garage door openers every 8 years.
We also recommend a full maintenance contract be in place for these garage doors with a door technician such as Cressy Door
or Davis Door.
Garage Doors
Garage Doors
Surveillance System
There is an old surveillance camera at the front of this building that was no longer functional.
CLOSED CIRCUIT
TELEVISION
AND
AUDIO MONITORING
ON PREMISES .n.
Old Surveillance Camera
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
3.13 AMENITIES
There are no amenities on this property that are not accounted for in other sections of this report.
3.20 SUMMARY OF ANNUAL ANTICIPATED EXPENSES
Using the conclusions described throughout "Section 3.0 Physical Analysis", the following Table 3.20 lists the annual anticipated
capital expenses for each capital needs item in the year that we believe is most probable. All of these anticipated expenses
already have inflation factored into them at the assumed level that is listed in "Section 4.3 Assumptions for Future Interest Rate
and Inflation".
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52
TABLE 3.20: ANNUAL CAPITAL EXPENSES
Action Required
2021
2022
2023
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
3.2 SITE
3.3
STRUCTURE
No structural expenditures budgeted
3.4
ROOFING
Resurface roofs
$27,810
Replace gutters and downspouts
$1,550
3.5
EXTERIOR
Replace all exterior siding, trim, windows, and pedestrian doors
$83,955
Paint exterior of building
$8,690
$11,008
3.6
ELECTRICAL SYSTEMS
3.7
No significant electrical expenditures expected within the next 12
years
PLUMBING SYSTEMS
Replace the Rinnai tankless water heater
3.8
HVAC SYSTEMS
Replace the Reznor hanging gas furnace
3.9
ELEVATORS
There are no elevators in this building
11111$3,71011111111
1111111111111
1111111111111
3.10
FIRE DETECTION & SUPPRESSION
Replace the fire alarm control panel
11$3,71311111111111
3.11
COMMON INTERIOR FINISHES
There are no areas of the interior that have to be repaired at
this time; we assume that future upgrades and renovations will
occur after a future use is determined for this building
3.12
MISCELLANEOUS MECHANICAL
Replace garage doors
Replace garage door openers
$3,343
3.13
AMENITIES
No amenities not mentioned in other areas of this table
ANNUAL EXPENSES BY YEAR
$1,436
$123,242
$3,713
$0
$0
$9,300
$4,776
$0
$0
$11,008
$26,052
$1,661
$0
Asphalt overlay
$19,572
Asphalt repairs prior to resealing and overlay
$2,070
$2,400
Asphalt seal coating and restriping
$1,436
$1,665
$1,930
Storm drain clean-out
$1,236
$1,433
$1,661
Concrete repairs
$1,855
$2,150
3.3
STRUCTURE
No structural expenditures budgeted
3.4
ROOFING
Resurface roofs
$27,810
Replace gutters and downspouts
$1,550
3.5
EXTERIOR
Replace all exterior siding, trim, windows, and pedestrian doors
$83,955
Paint exterior of building
$8,690
$11,008
3.6
ELECTRICAL SYSTEMS
3.7
No significant electrical expenditures expected within the next 12
years
PLUMBING SYSTEMS
Replace the Rinnai tankless water heater
3.8
HVAC SYSTEMS
Replace the Reznor hanging gas furnace
3.9
ELEVATORS
There are no elevators in this building
11111$3,71011111111
1111111111111
1111111111111
3.10
FIRE DETECTION & SUPPRESSION
Replace the fire alarm control panel
11$3,71311111111111
3.11
COMMON INTERIOR FINISHES
There are no areas of the interior that have to be repaired at
this time; we assume that future upgrades and renovations will
occur after a future use is determined for this building
3.12
MISCELLANEOUS MECHANICAL
Replace garage doors
Replace garage door openers
$3,343
3.13
AMENITIES
No amenities not mentioned in other areas of this table
ANNUAL EXPENSES BY YEAR
$1,436
$123,242
$3,713
$0
$0
$9,300
$4,776
$0
$0
$11,008
$26,052
$1,661
$0
PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
4.0 LIMITATIONS
This report has been prepared for the exclusive use of the City of Tukwila. We do not intend for any other party to rely on this
report without our expressed written consent. If another individual or party relies on this study, they shall indemnify and hold
Jeff Samdal & Associates harmless for any damages, losses, or expenses they incur as a result of its use.
This Property Condition Assessment is a reflection of the information provided to us. This report has been prepared for the City
of Tukwila's use, not for the purpose of performing an audit, quality/forensic analyses, or background checks of historical
records. Our inspection report is not an exhaustive technical inspection of the property. During a typical inspection, no invasive
inspection is performed, no furnishings are moved, and no finishes are removed.
This report is a snap shot in time of the condition of the property at the time of inspection. The remaining life values that we list
are based on our opinion of the remaining useful life and are by no means a guarantee. Our opinions are based on what we
believe one could reasonably expect and are not based on worst case scenarios. These opinions are based upon our experience
with other buildings of similar age and construction type. Opinions will vary and you may encounter contractors and/or
consultants with differing opinions from ours. Ratings of various building components are most often determined by comparison
to other buildings of similar age and construction type. The quality of materials originally impacts our judgment of their current
state.
The life expectancy estimates that we prepare are based on National Association of Home Builders (NAHB) averages, Building
Owners and Managers (BOMA) averages, product defined expected life averages, and our own assessment of typical life
expectancy based on our experience with similar components in our area.
This report will tell you a great deal about the overall condition of this property. However, this report does not constitute a
warranty, an insurance policy, or a guarantee of any kind. Owning any property involves some risk and while we can give an
excellent overview of the property, we cannot inspect what we cannot see. Our inspection and report do not include building
code compliance or municipal regulatory compliance. Nor do they include mold investigations, hazardous materials
investigations, or indoor air quality analysis. The purpose of this report is not intended to be a statement of insurability of this
property as insurance companies have particular standards for insurability of certain building types and certain building materials.
While we may comment that certain components have been recalled that we are aware of, we are not aware of all recalls. It is
beyond the scope of this inspection to determine all systems or components that are currently or will be part of any recall in the
future. You may wish to subscribe or contact the CPSC (Consumer Product Safety Commission) web site for recall information
regarding any system or component. If a problem is encountered on your property, we cannot be responsible for any corrective
action that you take, unless we have the opportunity to review the conditions, before repairs are made.
Please ensure that you have read and understand our proposal to perform this Property Condition Assessment that was signed
prior to our inspection. If you have any questions regarding this document, please contact us. We appreciate the opportunity to
be of assistance and we hope that we have provided you a clear understanding of your financial situation and given you a better
overall understanding of the your property. This report supersedes any opinion or discussion that occurred during the inspection
and should be considered our complete opinion of the condition of this property.
Please contact us if you have any questions regarding this report. We will be happy to be of assistance.
Jeff Samdal, PE, RS, PRA
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PROPERTY CONDITION ASSESSMENT FOR FIRE STATION 52 DATED APRIL 26, 2021
APPENDIX
Resume of Engineer Performing Study
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Jeff Samdal, P.E., Principal
Professional Qualifications and Experience
Areas of Expertise
Mr. Samdal is the owner of Samdal & Associates, Inc., a corporation that specializes in building inspections,
engineering, project management, and related services. He is a double -licensed Professional Engineer
(Mechanical and Civil) in Washington State. He is also an accredited Building Inspection Engineer (BIE) and
Reserve Specialist (RS), and Professional Reserve Analyst (PRA). He has performed thousands of building
inspections as well as numerous additional services such as building envelope investigations, construction
management, and general consulting for property owners pertaining to building maintenance and long-term
budgeting. Mr. Samdal consistently earns repeat and referral business because of his attention to detail, practical
approach, knowledge of the industry, and genuine appreciation for clients' concerns for their real estate
investments.
Capabilities
Mr. Samdal is experienced at performing residential (single- and multi -family), commercial, and industrial
inspections in Washington State and beyond. Mr. Samdal's experience includes the following:
• Property Condition Assessments (PCAs)
• Capital Needs Assessments (CNAs)
• Reserve Studies for Condominiums and Homeowner's Association
• Building Envelope Studies
Relevant Work History
Mr. Samdal has been owner and operator of Samdal & Associates since 2005, performing or managing all
aspects of this business. Additionally, Mr. Samdal has been the co-owner and president of True North
Construction Management since 2017, which is informative in obtaining current construction costs and keeping up
to date with modern construction methods and construction products.
Prior to concentrating on building inspections, Mr. Samdal worked for Washington Group International's (WGI)
Hydropower and Water Resources Group. While working for WGI, Mr. Samdal was involved in rebuilding and
rehabilitating hydro facilities. He served as the on-site powerhouse and switchyard inspector during construction.
His duties included design, drawing and specification preparation, cost estimating, scheduling, and construction
management. Prior to working for WGI, Mr. Samdal worked for Duke Energy in a similar role.
Education
BS in Mechanical Engineering, University of Washington
Licenses and Certifications
• Licensed Professional Engineer (PE), Mechanical Engineering, State of Washington, #40985
• Licensed Professional Engineer (PE), Civil Engineering, State of Washington, #40985
• Reserve Specialist (RS), Community Associations Institute (CAI), #173
• Professional Reserve Analyst (PRA), Association of Professional Reserve Analysts
• Building Inspection Engineer (BIE), National Association of Building Inspection Engineers
• Structural Pest Inspector, State of Washington, #70763
Professional Affiliation
American Society of Mechanical Engineers, 2002 — present
Community Involvement
Mr. Samdal lives in Woodinville with his wife and 2 children and has been involved with many of their activities as
a Little League coach, a scout leader, a personal fitness coach, among other activities.
176
City of Tukwila
City Council Finance & Governance Committee
Meeting Minutes
May 10, 2021 - 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency
CouncilmembersPresent: Kathy Hougardy, Acting Chair; Cynthia Delostrinos Johnson, Kate
Kruller
Staff Present. Rachel Bianchi, Vicky Carlsen, Tony Cullerton, Laurel Humphrey,
Tracy Gallaway
Acting Chair Hougardy called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Disposition of former Fire Station 52 Site
At‘
Committee members and staff discussed options for the disposition of the former Fire Station
52 site, including retaining the existing building, selling or leasing to a nonprofit or community
group, selling to a private entity, or demolishing the building to use the property for a park.
Staff committed to providing the City Council with a summary and status of the old Allentown
fire station.
Items Requiring Follow-up
• Provide demolition cost estimate.
• Plan outreach to the neighborhood to determine preference.
Committee Recommendation 1
Forward to Committee of the Whole with preliminary recommendation to either retain the
building for city/community use or demolish it for park use.
B. Marijuana Tax Revenue
Committee members and staff discussed revenue potential and considerations if zoning were
changed to allow marijuana retailers in more areas of the city.
Items Requiring Follow-up
• Provide updated information on public safety impacts from retail locations in
neighboring jurisdictions.
• Provide additional detail on licensing process, including application selection, waiting
list, and how long licenses can be active, particularly when no business has been opened.
• Provide information on how many jobs marijuana retailers can bring to a community.
• Provide information on the buffer applicability if a business were sited at 311 Tukwila
Parkway and the Tukwila Urban Center - Regional Center zone allowed marijuana retail.
• Provide map of marijuana related businesses in cities adjacent to Tukwila.
• Add to memo information on process should the Council choose to update zoning for
marijuana businesses.
177
178
UPCOMING MEETINGS AND EVENTS
MAY - JUNE 2021
Due to COVID-19, meetings will be held electronica ly, with telephone access available (see agenda page).
MAY 24 MON
MAY 25 TUE
MAY 26 WED
MAY 27 THU
MAY 28 FRI
MAY 29 SAT
D Finance and
Governance
5:30 PM
Electronic meeting
➢Transportation and
Infrastructure
Services
5:30 PM
Electronic meeting
➢ City Council
Committee of the
Whole Meeting
7:00 PM
Electronic meeting
Special Meeting will
immediately follow the
Committee of the Whole
Meeting.
D Arts Commission
6:00 PM
Electronic meeting
D Planning Commission
6:30 PM
Electronic meeting
"e`c-
G V
BLO 0 D A
Looking for Board Members
r NAL BLV
Action
Committee
TUKWILA
INTERNATIONAL
BOULEVARD ACTION
COMMITTEE
TRASH PICK-UP DAY
For more information,
call Sharon Mann at
206-200-3616.
APPLY
N R
eti
OPENINGS FOR
SNACKPACK BOARD
MEMBERS
There are currently 3
openings to serve on the
Tukwila Weekend
SnackPack's non-profit
board. These positions are
for a 3 -year term expiring
June 2024. If you are
chosen as a candidate, you
will be invited to attend the
annual meeting on June 1
for a confirmation vote.
Deadline to apply is TODAY
at 5 PM.
Click here to download the
2 application forms.
For more information, email
ail.com
DONATE BLOOD MAY 1-31
FOR A CHANCE TO WIN A
WEBER 3 -GAS BBQ GRILL!
Your donation is critical! With
less than a 24-hour supply of
blood on hand for hospitals,
more donors are needed to
make and keep their
appointments with Bloodworks
Northwest. This shortage has
left our community's blood
supply at emergency levels,
risking the inability to meet
patient needs. Your gift of blood
and time saves lives.
Tostillwatersfamilyservices@gm
schedule an appointment,
call
206-241-6300 or
click here to schedule an
appointment online.
MAY 31 MON
JUN 1 TUE
JUN 2 WED
JUN 3 THU
JUN 4 FRI
JUN 5 SAT
* * * * *
GREEN 4
TUKWILA
PARTNERSHIP
RESTORATION AT RIVERTON
WORK PARTY
Park steward and Green
Tukwila staff are now hosting
monthly work parties at Riverton
Park the first Tuesday of the
month. The focus is to remove
English ivy, blackberry, mulch
and plant native plants to
recreate healthy urban forests.
We need help, all tools and
training will be provided. This
opportunity is open to groups
and businesses.
11:30 AM -1:30 PM
Click here to sign-up
For more information, email
Olena. Perry@Tu kwi laWA.
gov.
D Library Advisory Board
5:30 PM
Electronic meeting
➢ Equity and Social Justice
Commission
5:15 PM
Electronic meeting
MEMORIAL DAY
REMEMBER & HONOR
'
_'k _
City offices and
Community Center
closed.
COVID-19 FINANCIAL RESOURCES FOR RESIDENTS, WORKERS AND BUSINESSES
Many changes are happening in response to the COVID-19 virus and federal, state and local governments are working to help. The City of Tukwila has
compiled a range of information developed by various agencies and governments that may be helpful to our businesses, workers, and residents.
Click here for more information and resources.
ADOPT -A -SPOT AND BECOME A PARK STEWARD
T U KW 1)rA A year round partnership with residents, community groups and businesses to help beatify Tukwila's parks and trails. Will you consider
PA r.Ks & RECREATION
„ adopting a spot by pitchinin to pick up litter in your favorite parks?
For more information, call 206-767-2315 or visit tukwilawa.gov/adopt-a-spot.
r%. _ PARK N PLAY PROGRAM FOR CHILDREN 18 YEARS OF AGE AND YOUNGER APR 20 - MAY 27 TUESDAYS & THURSDAYS
.,.!
EARN N our Free meals, snacks, activity kits and other essentials! Tukwila Parks and Recreation will deliver free meals, activity kits and snacks.
will be at various school lunch sites in the morning, and then various parks around 12 PM. If you are having trouble making it out to a school
.8000. site
site to pick up lunch, then visit us at the park! Mask and social distancing are required. For more information, click here.
DRIVE THRU PICK-UP 3118 S 140TH ST TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM - 2:30 PM
/ . p Tukwila Pantry is in need of shopping bags.
GGt VOLUNTEERS - In need of volunteers between 8 AM - 1 PM for food packaging Mondays, Wednesdays and Fridays and food distributions
cty til. Tuesdays, Thursdays and Saturdays. To sign-up to volunteer, visit https://www.signupgenius.com/go/9040a4dabac2ealf85-volunteer2.
O DONORS - Please donate at TukwilaPantry.org.
STILL WATER SNACK PACK NEEDS YOUR DONATIONS AND VOLUNTEER HELP!
(;SnackPack serves food bags on Fridays to Tukwila students in need. Volunteers needed on Wednesdays, 1 PM -3 PM, Thursdays 9 AM -10 AM and
�� Fridays 9:45 AM -12:15 PM. Please donate to feed our Tukwila kids.
For more information, call 206-717-4709 or visit facebook.com/TukwilaWeekendSnackPack.
' Checks can be mailed to Still Waters, PO Box 88576, Tukwila WA 98138.
Drive-thru and walk-up testing is available. CHI Franciscan partners with King County and City of Tukwila to provide this free service.
LaFREE COVID-19 TESTING CHURCH BY THE SIDE OF THE ROAD 3455 S 1413th St 9:30 AM - 5:30 PM MON-SAT Q b D
See flyer for information in multiple languages: records.tukwilawa.gov/WebLink/1/edoc/333100/pagel.aspx `
KingCounty For more information to register, call King County at 206-477-3977 (8am - 7pm) or visit www.chifranciscan.org/freetesting.
Public Health
COVID-19 VACCINATION
La All Washingtonians age 16 and up are eligible to receive a COVID-19 vaccination.
For more information, visit kingcounty.govlvaccine or call 206-477-3977. Interpreters are available for assistance.
For telephone -to -text relay service, dial 711 or 1-800-833-6384. For tactile interpretation, visit seattledbsc.org.
Seattle & Xing County
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Tentative Agenda Schedule
MEETING 1 -
REGULAR
MEETING 2 -
C.O.W.
MEETING 3 -
REGULAR
MEETING 4 -
C.O.W.
MAY 3
See below link for the agenda
packet to view the agenda items:
May 3, 2021
Regular Meeting
MAY 10
See below link for the agenda
packet to view the agenda items:
May 10, 2021
C -" ' of the Whole Meeting
MAY 17
See below link for the agenda
packet to view the agenda items:
May 17, 2021
Regular Meeting
MAY 24
See below link for the agenda
packet to view the agenda items:
May 24, 2021
Committee of the Whole I
Special Meeting
MEETING 1 -
REGULAR
MEETING 2 -
C.O.W.
MEETING 3 -
REGULAR
MEETING 4 -
C.O.W.
JUNE 7
Special Presentation
JUNE 14
Public Hearing
JUNE 21
Special Presentation
JUNE 28
Special Issues
Introduction of the "Tukwila, City
of Opportunity Scholarship"
recipients.
Consent Agenda
A resolution adopting the 2022-2027
Six -Year Transportation
Improvement Program.
Special Issues
- COVID-19 Weekly Report.
- A contract with Security Lines
US for Park Security Cameras in
the amount of $125,000.
Special Meeting to follow
Committee of the Whole
Meeting.
Consent Agenda
Report from the Public Safety Bond
Financial Oversight Committee.
Consent Agenda
- Award a bid and authorize the
Mayor to sign a contract for the
2020-2021 Annual Small
Drainage Program.
- Award a bid and authorize the
Mayor to sign a contract for
2021 Overlay Program.
- Authorize the Mayor to sign a
contract for 2021 Overlay
Program Construction
Management services.
- A resolution declaring certain
fleet vehicles and equipment
surplus, and authorizing their
sale or deposit.
Unfinished Business
- A resolution adopting the 2022-
2027 Six -Year Transportation
Improvement Program.
- COVID-19 Weekly Report.
- Fire Department Boat Program.
- Tukwila Teen and Senior Center
Project update.
Approve an application for Lodging Tax
Funds from the City of Tukwila for the
Rugby 7 Sponsorship in the amount of
$10,000.
Unfinished Business
- COVID-19 Weekly Report.
- A resolution adopting the 2022-2027
Six -Year Transportation Improvement
Program.
- Update on Experience Tukwila.
- Authorize the Mayor to sign a
contract with Security Lines US
for Park Security Cameras in the
amount of $125,000.
- A resolution designating
weapons storage for court
visitors.
- COVID-19 Weekly Report.
- Authorize the Mayor to sign an
agreement for Emergency
Police Communication Services
with Valley Communications
Center.
180