HomeMy WebLinkAboutReg 2012-02-21 Item 4C - Final Acceptance - 2011 Overlay and Repair with Watson Asphalt Paving Company for $781,047.88COUNCIL AGENDA SYNOPSIS
Initials ITEM NO.
Meeting Date Prepared by Mayor's review Council review
02/21/12 B
4.C.
ITEM INFORMATION
CAS NUMBER: S'T'AFF SPONSOR: BOB GIBERSON I ORIGINAL AGENDA DA'L'E: 02/21/12
AGENDA I'rT -M TrrLr; 2011 Overlay Repair Program
Project Completion and Acceptance
CATEGORY Discussion
Motion Resolution
Ordinance
Bid Award
Public Hearing E:1 Other
Mtg Date
Mtg Date 02/21/12 Mtg Date
Mtg Date
Mtg Date
t11tg Date R2tg Date
SPONSOR Council Mayor HR DCD .Finance Fire IT P &R Police PW
SPONSOR'S The contract with Watson Asphalt Paving Company, Inc. of Redmond, WA is complete for
SUMMARY the 2011 Overlay Repair Program. This contract improved three major roadways and a
portion of the Fort Dent parking lot. Construction began August 15, 2011 and was
completed on November 9, 2011. Three change orders were issued for $27,000.00 and
under -runs credited $236,338.65. Council is being asked to accept and finalize the contract
with Watson Asphalt in the amount of $781,047.88.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 02/06/12 COMMITTEE CHAIR: ALLAN EKBERG
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
CoMMIrrrE Unanimous Approval; Forward to Committee of the Whole.
COST IMPACT FUND SOURCE
EYPENDI'rURE RI- QUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$781,047.88 $1,050,600.00 $0.00
Fund Source: 104 ARTERIAL STREETS (PG 14, 2012 CIP)
Comments:
MTG. DATE
02/21/12
RECORD OF COUNCIL ACTION
MTG. DATE J ATTACHMENTS
02/21/12 Informational Memorandum dated 02/03/12
State of WA Depart of Revenue Notice of Completion 11 -105
Vicinity Map
Final Monthly Construction Estimate (invoice) Schedule A B
Minutes from the Transportation Committee meeting of 02/06/12
1
x
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director&
DATE: February 3, 2012
SUBJECT: 2011 Overlav and Repair Program
Project No. 91110401; Contract No. 11 -105
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage bond.
BACKGROUND
The Notice to Proceed for Contract No. 11 -105 with Watson Asphalt Paving Company, Inc., of
Redmond, Washington, was issued on August 15, 2011 for construction of the 2011 Overlay
and Repair Program. This project is the continuation of the annual overlay program that the City
has been conducting to maintain the quality of pavement within the City's street system. For the
2011 Program, improvements were implemented on three major roadways; Andover Park West,
Interurban Ave S, and East Marginal Wy S. Pavement repairs were also completed at the Fort
Dent parking lot (funded by the parking tax using 301 Fund expenditures).
ANALYSIS
Construction was physically completed on November 9, 2011. Three change orders were
issued during construction for a total of $27,000.00. The change orders can be summarized
as minor revisions that were offset by under -runs in quantities for various bid items. The
total contract amount was approximately $230,000.00 less than the contracted bid amount.
The budget for this contract, with a 6.6% contingency, was $1,050,600.00. No retainage
was held as the contractor used a retainage bond.
Contract Award Amount
985,624.75
Change Order Nos. 1 3
27,000.00
Cost Under -runs
(236,338.65)
Sales Tax for Fort Dent
4,761.78
Total Amount
781.047.88
RECOMMENDATION
The Council is being asked for formal acceptance and retainage bond release authorization,
subject to standard claim and lien release procedures, for the contract with Watson Asphalt
Paving Company, Inc. in the amount of $781,047.88 and to consider this item on the consent
agenda at the February 21, 2012 Regular Meeting.
Attachment: Dept of Revenue Notice of Completion
WAPW Eng\PROJECTSW RW RS ProjectM91110401 (2011 Overlay and Repair Progrann)IConstruction\#.200 Correspondence1010 -To Others12011 Overlay -INFO MEMO Closeout- 01- 13- 12.doc
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NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Contractor's UBI Number: 179017188
Date: 12/16/11
Name Address of Public Agency Department Use Only
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Assigned to:
Date Assigned:
UBI Number: 179000208
Notice is hereby given relative to the completion of contract or project described below
Project Name Contract Number Job Order Contracting
Tukwila 2011 Overlay Program 11 -105 Yes ❑X No
Description of Work Done /Include Jobsite Address(es)
Provide pavement repair, asphalt concrete pavement overlays and pavement markings. Included was the
need at intersections to install new traffic signal loop detectors and conduit to signal controllers
Federally funded road transportation project? Yes V No
Contractor's Name Telephone Number
Watson Asphalt Paving Company, Inc. 425 868 -4377
Contractor Address
19220 NE Union Hill Road, Redmond, WA 98073 -0845
If Retainage is Bonded, List Surety's Name (or attach a copy)
Travelers Casualty Surety Company Hub International Northwest (local)
Surety Agent's Address
PO Box 3018 Bothell, WA 98041
Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted
07 -15 -11 9/1/11 11/9/11
Contract Amount
Additions
Reductions
Sub -Total
Amount of Sales Tax Paid at var
(If various rates apply, please send a breakdown)
TOTAL
Please List all Subcontractors Below:
Subcontractor's Name:
985,624.75
27,000.00 Liquidated Damages
0.00
236,338.65 Amount Disbursed
781,047.88
776,286.10 Amount Retained
0.00
4,761.78
781,047.88 TOTAL
781,047.88
NOTE: These two totals must be equal
Totem Electric of Tacoma
Salinas Construction, Inc.
Stripe Rite, Inc.
G G Inc.
F215- 038 -000 08 -2011
REV 31 0020e (08/25/11)
UBI Number:
278043550
600316188
601048084
601381635
Affidavit ID (if known)
370176
373992
Continued on page 2
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TRANSPORTATION COMMITTEE Meeting Minutes
February 6, 2012 5:15 p.m. Conference Room I
City Of Tukwila
Transportation Committee
PRESENT
Councilmembers: Allan Ekberg, Chair; Kathy Hougardy and De'Sean Quinn
Staff: Bob Giberson, Robin Tischmak, Peter Lau, Mike Ronda, David Cline, Gail Labanara and
Kimberly Matej
Guest: Chuck Parrish
CALL TO ORDER: The meeting was called to order at 5:19 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. 2011 Overlav and Repair Program: Proiect Completion and Acceptance
Staff is seeking full Council approval for formal project acceptance and completion of the 2011 Overlay
Repair Progam which was contracted to Watson Asphalt Paving Company, Inc.
Repairs in the 2011 Program included portions of Andover Park West, Interurban Avenue South, East
Marginal Way South and a portion of the Fort Dent parking lot.Three change orders were issued during this
project for a total of $27,000 and under -runs were credited at $236,338.65 for a total contract amount of
$781,047.88. Under -runs were largely due to cost savings on the East Marginal Way South repair area. The
project came in under budget by almost $270,000. No retainage was held since the contractor used a
retainage bond.
Committee Members requested staff include a base map and construction summaries of the areas that were
repaired be included in the packet that goes to full Council. UNANIMOUS APPROVAL. FORWARD
TO FEBRUARY 21 CONSENT AGENDA.
III. SCATBd
Staff reported briefly on the Joint Subarea Transportation Board (SCATBd, Eastside Transportation Partnership,
and Seashore Transportation Forum) meeting on Friday, Februray 3, 2012.
Committee Chair Ekberg requested that the Committee and staff research the possibility of creating a
Transportation Benefit District for Tukwila (councilmatic action) for possible revenue opportunites for
transporation related issues.
Since the last SCATBd meeting was canceled, there were no minutes to review; however, staff distributed and
briefly discussed tomorrow's SCATBd agenda.
Also included in the agenda packet was a copy of the Governor's transportation priorities and PSRC's call for
projects. The Strander extension project is listed as one of PSRC's draft local transit priorities.
INFORMATION ONLY.
Meeting adjourned at 5:59 p.m.
Next meeting: Tuesday, February 21, 2012 5:15 p.m. Conference Room #1
4 Committee Chair Approval
Minutes by KAM.. Reviewed by GL.
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