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Home My WebLink AboutReg 2021-06-07 Item 5E - Resolution - Surplus Fleet Vehicles and Equipment and Authorize Their Sale or DisposalCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 06/07/21 JR ITEM INFORMATION ITEM NO. 5.E. 31 STAFF SPONSOR: HARI PONNEKANTI ORIGINAL AGENDA DATE: 06/07/21 AGENDA ITEM TITLE Resolution to Surplus City Equipment for 2021 CATEGORY ❑ Discussion Mtg Date ❑ Motion M Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date 11 Resolution Mtg Date 06/07/21 SPONSOR ❑Council Mayor HR DCD ❑Finance Fire ❑TV P&R ❑Police 11 PLV Court SPONSOR'S This Resolution concerns authorizing the sale of surplus equipment no longer needed by the SUMMARY City. Thirty pieces of equipment have been identified to have outlived their service life, are no longer required, or have been replaced by the City. Most of these items still operate, but in some cases require extensive repairs, are no longer used, or too costly to overhaul. Council is being asked to approve the Resolution declaring 30 pieces of equipment, estimated value at $33,800.00, as surplus and authorize their sale. REVIEWED BY /1 Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: VERNA SEAL ❑ LTAC DATE: 05/24/21 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: No FISCAL IMPACT Comments: MTG. DATE RECORD OF COUNCIL ACTION 06/07/21 MTG. DATE ATTACHMENTS 06/07/21 Informational Memorandum dated 05/21/2021 Draft Resolution Exhibit A Surplus Equipment List Exhibit B Surplus Equipment Photos Minutes from Transportation and Infrastructure Committee meeting of 05/24/2021 31 32 City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Director/Cit}, Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Cody -Lee Gray, Operations Manager Garron Herdt, Fleet Superintendent CC: Mayor Ekberg DATE: May 21, 2021 SUBJECT: Resolution to Surplus City Equipment for 2021 ISSUE Approve Resolution authorizing the sale of surplus equipment no longer needed by the City. ANALYSIS The Fleet Department has identified 30 pieces of equipment that have outlived their service life, are no longer required, or have been replaced by the City. Most of these items still operate, but in some cases require extensive repairs, are no longer used, or too costly to overhaul. FISCAL IMPACT All pieces of equipment are fully depreciated and are currently valued at $33,800.00. Selling the equipment at auction in an "as is" condition is now the most practical solution for disposal RECOMMENDATION Council is being asked to approve the Resolution declaring 30 pieces of equipment, estimated value at $33,800.00, as surplus and authorize their sale, and to consider this item on the Consent Agenda of the June 7, 2021 Regular Council Meeting. Attachments: Draft Resolution Exhibit A Surplus Equipment List Exhibit B Surplus Equipment Photos https://tukwilawa.sharepoint.com/sites/publicworks/fleet/Surplus/SURPLUS 2021/2021 Fleet Surplus Info Memo.docx Fleet & Facil/tyServices-14000interurban Avenue, Tukwila, WA 98168 - 206-431-0166 Tukwila City Hall • 62o0 Southcerjter &oul'vard . Tukwila, WA 98188 • 206-433.1800 * Website: TakwilaWA_gov 33 34 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DECLARING CERTAIN FLEET VEHICLES AND EQUIPMENT SURPLUS, AND AUTHORIZING THEIR SALE OR DISPOSAL. WHEREAS, the City of Tukwila purchased 30 vehicles and other pieces of equipment described and depicted in an inventory list with estimated salvage values and photographs on Exhibits A and B, respectively, which were utilized by various City departments; and WHEREAS, the 30 vehicles and other pieces of equipment described and depicted on Exhibits A and B, have a combined estimated salvage value of $33,800; and WHEREAS, the vehicles and other pieces of equipment described and depicted on Exhibits A and B have outlived their usefulness and are no longer needed by the City of Tukwila's Fleet (Equipment Rental) Department or any other City Department; and WHEREAS, the City of Tukwila has statutory authority to dispose of personal property under RCW 35A.11.010, provided such personal property is declared surplus to the City's needs; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Declaration of Surplus. The 30 vehicles and other pieces of equipment described and depicted on the attached Exhibits A and B are hereby declared surplus. Section 2. Fleet Department authorized to sell. The Fleet Department, as part of the City's replacement program, is hereby authorized to sell the 30 vehicles and other pieces of equipment described and depicted in the inventory list and photographs on Exhibits A and B, respectively, for the best available price, or properly dispose of those remaining items it is unable to sell in any commercially reasonable manner for the common benefit. CC:\Legislative Development\Vehicles and equipment declared surplus 5-10-21 TT:bjs Review and analysis by Barbara Saxton Page 1 of 2 35 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2021. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kate Kruller, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney Exhibit A: 2021 Fleet Surplus List Exhibit B: 2021 Fleet Surplus Equipment — Photographs CC:\Legislative Development\Vehicles and equipment declared surplus 5-10-21 TT:bjs Review and analysis by Barbara Saxton 36 Page 2of2 2021 FLEET SURPLUS - Exhibit A https://tukwilawa.sharepoint.com/sites/publicworks/fleet/Surplus/SURPLUS 2021/2021 SURPLUS LISTING.xlsx 5/10/2021 O&M ACC0 IF IF Description Color Serial Number/Vehicle umber License EST. SALVAGE VALUE 1024 PD TRAFFIC 000.10.521.700.45.95 PD 2008 RADAR TRAILER, RU2 FAST 850 WHITE 1R9BR08108B482332 49211D $400 1025 PD INVEST/ MAJOR CRIMES 000.10.521.210.45.95 PD 2010 TRAILER, REMOTE VIDEO SECURITY CAMERA WHITE 1MPBE1416AG850045 50260D $500 1204 PD INVEST / MAJOR CRIMES 000.10.521.210.45.95 PD 1997 CARGO VAN, CHEVY ASTRO DK GREEN 1GCDM19W3VB198314 23879D $800 1207 WATER 401.01.534.800.45.95 WA 1995 PICKUP, CHEVY S-10 TEAL GREEN 1GCCS19ZOS8257095 20614D $1,000 1212 WATER 401.01.534.800.45.95 WA 1999 STEP VAN, GMC Grumman Walk-in Blue 1GDKP32R9X3500437 29301D $1,000 1257 PW FAC MAINT 000.13.518.300.45.95 BM 2000 Step Van, Chevy Workhorse RED 5B4JP32RXY3318169 31177D $1,500 1258 STREET MAINT 000.16.543.300.45.95 ST 2001 3/4 TON Pickup, Dodge Ram Quad Cab WITH DIESEL TANK DARK GREEN 1B7KC23Z61J262266 33252D $1,000 1277 WATER 401.01.534.800.45.95 WA 2003 STEP VAN, Grumman/Wrkhorse 16' Walk-in Blue 5B4KP42R833374842 37695D $1,500 1283 SEWER 402.01.535.800.45.95 SE 1999 STEP VAN, Grumman GMC BLUE 1GDKP32R6X3500265 28939D $1,500 1286 FD TRAINING 000.11.522.410.45.95 FD 2004 SUV, Ford Expedition WHITE 1FMPU16L44LB54365 38264D $1,000 1318 STREET MAINT 000.16.543.300.45.95 ST 1996 1 -Ton Dump Truck, FORD CAB/CHASSIS BLUE 2FDKF37G8TCA46678 23812D $1,200 1378 STREET MAINT 000.16.543.300.45.95 ST 2001 1 -Ton DUMP, Dodge Ram Cab/Chassis DARK GREEN 3B6MC36511M258446 31175D $1,200 1380 Jr LI I J I 4U /0 / SW 40% / WA on0/ UUU. IU.J4J.JUU.4J.J.) 401.01.534.800.45.95 nto nt coo oon nc nc J I / SW / \4/A 1992 Dump Truck 12 -yd, International BLUE 1 HTGGCUT6NH395703 11544D $4,000 1406 STREET MAINT 000.16.543.300.45.95 ST 1991 Sander, Swenson 14' METAL S/N: 58634 N/A incl w/ 1380 1407 STREET MAINT 000.16.543.300.45.95 ST 1992 Snow Plow, FLINK 12' MODEL# PF91QL2, S/N: 6749 N/A incl w/ 1380 1714 PD ADMIN 000.10.521.100.45.95 PD 2006 SEDAN, FORD CROWN VICTORIA DK BLUE 2FAHP71W16X164481 43841D $1,200 1717 PD ADMIN 000.10.521.100.45.95 PD 2007 Patrol, Crown Victoria DARK BLUE 2FAFP71W07X111103 43876D $1,200 1731 PD PATROL 000.10.521.220.45.95 PD 2010 PATROL, FORD CROWN VICTORIA AFV BLACK/ WHITE 2FABP7BV8AX136701 50255D $1,000 1732 PD PATROL 000.10.521.220.45.95 PD 2010 PATROL, FORD CROWN VICTORIA AFV BLACK / WHITE 2FABP7BVXAX136702 50254D $1,000 1739 PD PATROL 000.10.521.220.45.95 PD 2011 PATROL, FORD CROWN VICTORIA AFV BLACK/ WHITE 2FABP7BVXBX177199 53016D $1,000 https://tukwilawa.sharepoint.com/sites/publicworks/fleet/Surplus/SURPLUS 2021/2021 SURPLUS LISTING.xlsx 5/10/2021 2021 FLEET SURPLUS - Exhibit A https://tukwilawa.sharepoint.com/sites/publicworks/fleet/Surplus/SURPLUS 2021/2021 SURPLUS LISTING.xlsx 5/10/2021 0&M ACC Description Color Serial Number/Vehicle 1 License EST. SALVAGE LUE 1740 PD PATROL 000.10.521.220.45.95 PD 2011 PATROL, FORD CROWN VICTORIA AFV BLACK/ WHITE 2FABP7BV2BX1772OO 53017D $1,000 1741 PD PATROL 000.10.521.220.45.95 PD 2011 PATROL K 9, FORD CROWN VICTORIA AFV BLACK/ WHITE 2FABP7BV4BX1772O1 53011D $1,000 1742 PD PATROL 000.10.521.220.45.95 PD 2011 PATROL, FORD CROWN VICTORIA AFV BLACK / WHITE 2FABP7BV6BX1772O2 53013D $1,000 1743 PD PATROL 000.10.521.220.45.95 PD 2011 SUV, CHEVY TAHOE PPV (SGT.) BLACK 1GNLC2E03BR328642 52158D $1,200 1745 PD PATROL 000.10.521.220.45.95 PD 2014 PATROL, FORD INTERCEPTOR BLACK/ WHITE 1FAHP2MTXEG1O1O78 54994D $2,000 1808 EQUIP RENTAL 501.01.548.650.45.95 ER 1992 TOOL, WELDER, MIG GUN & TRAILER 43EFC0513N1O01772 15987D $500 1844 PD TRAFFIC 000.10.521.700.45.95 PD 2000 RADAR TRAILER, SMART II WHITE 1K9BSO810YK118119 311O7D $400 1865 EQUIP RENTAL 501.01.548.650.45.95 ER 1983 Generator, KOHLER 80 KW, Trailer mount BLUE S/N: 144079 D33858 $2,300 3100 ADMIN 000.03.513.100.45.95 AD 2006 SEDAN, DODGE STRATUS FFV WHITE 1B3AL46T56N280578 43263D $900 5567 FD PREVENTION & INVEST. 000.11.522.300.45.95 FD 2007 1/2 TON PICKUP, CHEVROLET SILVERADO 2WD EXT CAB WT WHITE 1GCEC19C27Z6O86O8 45149D $1,500 https://tukwilawa.sharepoint.com/sites/publicworks/fleet/Surplus/SURPLUS 2021/2021 SURPLUS LISTING.xlsx 5/10/2021 2021 Fleet Surplus Equipment — Exhibit B Unit 1024, 2008 RU2 Fast 850 Radar Trailer. Plate: 49211D. VIN: 1R9BR08108B482332. Estimated value: $400 Unit 1025, Remote Video Security Camera Trailer. Plate: 50260D. VIN: 1MPBE1416AG850045. Estimated value: $500 Unit 1204, 1997 Chevy Astro Cargo Van 48,130 miles. Plate: 23879D VIN: 1GCDM19W3VB198314. Estimated value: $800 Unit 1207, 1995 Chevy S-10 Pickup, 68,377 miles. Plate: 20614D. VIN: 1GCCS19Z0S8257095. Estimated value: $1,000 1 39 2021 Fleet Surplus Equipment — Exhibit B Unit 1212, 1999 GMC Grumman Walk-in Step Van, 76,759 miles. Plate: 29301D. VI N: 1GDKP32R9X3500437. Estimated value: $1,000 Unit 1257, 2000 Chevy Workhorse Step Van, 61,672 miles. Plate: 31177D. VI N: 5B4JP32RXY3318169. Estimated value: $1,500 40 Unit 1258, 2001 3/4 -ton Dodge Ram Quad Cab Pickup, 86,076 miles. Plate: 33252D VIN: 1B7KC23Z61J262266. Estimated value: $1,000 Unit 1277, 2003 Grumman Workhorse 16' Walk-in Step Van, 99,365 miles. Plate: 37695D VIN: 5B4KP42R833374842. Estimated value: $1,500 2021 Fleet Surplus Equipment — Exhibit B Unit 1283, 1999 Grumman GMC Step Van, 87,269 miles. Plate: 28939D. VI N: 1GDKP32R6X3500265. Estimated value: $1,500 Unit 1286, 2004 Ford Expedition, 66,746 miles. Plate: 38264D. VIN: 1FMPU16L44LB54365. Estimated value: $1,000 Unit 1318, 1996 1 -ton Ford cab/chassis Dump Truck, 81,634 miles. Plate: 23812D. VIN: 2FDKF37G8TCA46678. Estimated value: $1,200 Unit 1378, 2001 1 -ton Dodge Ram cab/chassis Dump Truck, 121,403 miles. Plate: 31175D. VIN: 3B6MC36511M258446. Estimated value: $1,200 3 41 2021 Fleet Surplus Equipment — Exhibit B Unit 1380, 1992 12 -yd International Dump Truck, 31,501 miles / 3,832 hours. Plate: 11544D. VIN: 1HTGGCUT6NH395703. Estimated value: $4,000 Unit 1407, 1992 Flink 12' Plow Model PF91QL2, S/N: 6749. Estimated value included w/ truck value (Unit 1380). -No Photo - Unit 1714, 2006 Ford Crown Victoria, 111,458 miles. Plate: 43841D. VIN: 2FAHP71W16X164481. Estimated value: $1,200 Unit 1406, 1991 Swenson 14' Sander, S/N: 58634. Estimated value included w/ truck value (Unit 1380). -No Photo - Unit 1717, 2007 Ford Crown Victoria, 138,910 miles. Plate: 43876D. VIN: 2FAFP71W07X111103. Estimated value: $1,200 4 61 2021 Fleet Surplus Equipment — Exhibit B Unit 1731, 2010 Ford Crown Victoria AFV, 80,178 miles. Plate: 50255D. VI N: 2FABP7BV8AX136701. Estimated value: $1,000 Unit 1732, 2010 Ford Crown Victoria AFV, 108,366 miles. Plate: 50254D. VIN: 2FABP7BVXAX136702. Estimated value: $1,000 Unit 1739, 2011 Ford Crown Victoria AFV, 111,045 miles. Plate: 53016D. VIN: 2FABP7BVXBX177199. Engine knocks. Estimated value: $1,000 Unit 1740, 2011 Ford Crown Victoria AFV, 108,049 miles. Plate: 53017D. VIN: 2FABP7BV2BX177200. Estimated value: $1,000 5 43 2021 Fleet Surplus Equipment — Exhibit B Unit 1741, 2011 Ford Crown Victoria AFV (K-9), 106,498 miles. Plate: 53011D. VIN: 2FABP7BV4BX177201. Estimated value: $1,000 Unit 1742, 2011 Ford Crown Victoria AFV, 110,205 miles. Plate: 53013D. VIN: 2FABP7BV6BX177202. Estimated value: $1,000 44 Unit 1743, 2011 Chevy Tahoe PPV, 85,528 miles. Plate: 52158D. VIN: 1GNLC2E03BR328642. Estimated value: $1,200 Unit 1745, 2014 Ford Interceptor, 90,087 miles. Plate: 54994D. VIN: 1FAHP2MTXEG101078. Estimated value: $2,000 6 2021 Fleet Surplus Equipment — Exhibit B Unit 1808, 1992 Mig Welder/Trailer, 92 hours. Plate: 15987D. VIN: 43EFC0513N1001772. Estimated value: $500 Unit 1844, 2000 Smart 11 Radar Trailer. Plate: 31107D. VIN: 1K9BS0810YK118119. Estimated value: $400 Unit 1865, 1983 Kohler 80KW generator trailer, 1,013 hours. Plate: D33858. S/N: 144079. Estimated value: $2,300 Unit 3100, 2006 Dodge Stratus FFV, 32,393 miles. Plate: 43263D. VIN: 1B3AL46T56N280578. Estimated value: $900 7 45 2021 Fleet Surplus Equipment — Exhibit B Unit 5567, 2007 1/2 -ton Chevy Silverado 2wd Ext Cab Pickup, 109,982 miles. Plate: 45149D. VI N: 1GCEC19C27Z608608. Estimated value: $1,500 46 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes May24, 2021 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency CouncilmembersPresent:Verna Seal, Chair, De'Sean Quinn, Thomas McLeod Staff Present: David Cline, Hari Ponnekanti, Scott Bates, Cyndy Knighton, Brittany Robinson, Gail Labanara, Bryan Still, Dan Nguyen, Adam Cox, Cody Lee Gray, Laurel Humphrey Chair Seal called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Bid Award: 2021 Overlay and Repair Program Staff is seeking Council approval of a construction contract with Miles Resources, LLC in the amount of $1,037,358.40 for the 2021 Overlay and Repair Program. Committee Recommendation Unanimous approval. Forward to June 7, 2021 Regular Consent Agenda B. Contract Amendment: 2021 Overlay and Repair Program Staff is seeking Council approval of an amendment to the contract with KPG, Inc. in the amount of $147,206.00 for construction management services of the 2021 Overlay and Repair Project. Committee Recommendation Unanimous approval. Forward to June 7, 2021 Regular Consent Agenda C. Resolution: 2022-2027 Transportation Improvement Program Staff is seeking Council approval of a resolution to adopt the Six -Year Transportation Improvement Program for 2022-2027. Committee Recommendation Unanimous approval. Forward to June 14, 2021 Committee of the Whole. D. Resolution: 2021 Fleet Surplus Staff is seeking Council approval of a resolution to authorize the sale of surplus equipment valued at $33,800. Committee Recommendation Unanimous approval. Forward to June 7, 2021 Regular Consent Agenda 47