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Home My WebLink About2021-05-24 Committee of the Whole MinutesTukwila City Council Committee of the Whole Meeting Remote Meeting per Governor Proclamation 20-28 May 24, 2021 — 7:00 P.m. N�U��KUl�� "�u,u�� " �� This meeting was conducted remotely, with the City Council, Mayor, and staff off-site and participating via a remote electronic system. All participants, including the Mayor, Councilmembers, City staff, and legal counsel were not at Tukwila City Hall and participated via aremote electronic system. The phone number for public participation that was provided via the agenda distribution process was: 1-253-2Q2-0750, access code G70D77847#aowell aoelink bmjoin the Microsoft Teams Meeting. COMMITTEE OF THE WHOLE CALL TO ORDER/PLEDGE OF ALLEGIANCE Council President Kru||eroaUed the remote Tukwila City Council meeting to order at 7:00 p.m. and led the audience inthe Pledge ufAllegiance. OFFICIALS Present at the virtual meeting were Council President Kruller; Councilmembers Verna Seal, Kathy Hougardy, De'Sean Quinn, Thomas McLeod, Cynthia Delostrinos Johnson. Counoi|rnennbar|danwas not inattendance. CITY OFFICIALS Allan Ekberg, Mayor; David Cline, City Administrator; Rachel Bianohi, Deputy City Administrator; Nora Gierloff, Community Development Director; Niesha Fort -Brooks, Community Engagement Manager; Jay V0thmer, Fire Chief; Norm Golden, Deputy Fire Chief; Vicky Cadsen. Finance Director; Juan Podi||a, Human Resources Director; Tracy Gallaway, Acting Porks& Recreation Director; John Dunn, Recreation Superintendent; Nate Robinson, Teen Recreation Program Specialist; Eric Dmsvar.Police Chief; Hari Ponnekanti, Public Works Director; Joel Bush, Chief Technology Officer; Christy O'Flaherty, Records Governance Manager/City Clerk; Laurel Hurnphrey, Legislative Analyst; AndyYoun. Deputy City Clerk. LAND ACKNOWLEDGEMENT Counni|mernber HVugardy stated "The City of Tukwila is located on the ancestral lands of the Coast Salish people. We acknowledge their continuing connections to land, waters and culture. We pay our respects totheir elders past, present and ennerging." PUBLIC COMMENTS Those wishing to provide public comment had the opportunity to sign up via ennoi| by 5:00 p.m. today to read comments verbally atthe virtual meeting. There were nopublic comments. SPECIAL ISSUES a' Weekly COVAD-19 Report. Rachel Biachi, Deputy City Adnninistnator, provided an update on the City's coronavirus response as k)Uovvs: the City is currently in Phase 3; King County's EPRAP (Eviction Prevention Rental Assistance) program opened on May 17, 2021; Economic Development staff reached out toTukwila businesses Tukwila City Council Committee of the Whole Minutes May 24, 2021 Page 2 of 4 encouraging them to apply for a grant from the Restaurant Revitalization Fund; the Mobile Vaccine Team vaccinated an additional 37 individuals. Based on a question from Councilmember Delostrinos Johnson, Ms. Bianchi replied King County will continue efforts to vaccinate the public, especially difficult to reach communities, even after the 70% threshold of vaccinated individuals is reached. b. COVID-19 year-end Financial Impact Report. Vicky Carlsen, Finance Director, summarized the 2020 year-end financial results and highlighted the following: The City's main revenue sources (sales, gambling, utility, admission taxes, user fees for recreation) all declined as a result of the pandemic. Immediate actions to reduce expenditures resulted in the reserve policy being met or exceeded in the General fund, Contingency fund, Enterprise funds, and Employee Healthcare funds. Outstanding Limited Tax General Obligation bonds were refunded resulting in savings of over $66,000 in future debt service costs. c. An agreement for Emergency Police Communication Services with Valley Communications Center. Eric Drever, Police Chief, indicated this item establishes level of service requirements between the City and Valley Communications. All member agencies are seeking approval of the same Service Level Agreement. CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. d. A contract to facilitate relocation of the City Records Center. Christy O'Flaherty, Records Governance Manager/City Clerk, explained the City maintains an off-site Records Center at the Sabey facility. Staff have established records redundancy through microfilming and the online Digital Records Center and eliminated 500 boxes of paper records, making it possible to downsize from the current records facility to the lower level of City Hall and save the City $109,000 annually. The proposed contract with Engineered Products a PAPP Company, is for $80,360.26 (plus Washington State Sales Tax and 10% contingency) to facilitate relocation of the City Records Center. In response to a question from Councilmember McLeod, Ms. O'Flaherty clarified the vendor was selected from the MRSC Small Works Roster. Council President Kruller asked how much space will be utilized in the lower level of City Hall. Ms. O'Flaherty relayed while the records need to be secured due to sensitive information, the front administrative offices will remain open for other uses. CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING CONSENT AGENDA DIRECTLY FOLLOWING THIS MEETING. e. A contract with King County for grant funds for veterans, seniors and human services. 7:52 p.m. Councilmember Quinn recused himself from the virtual meeting. Tracy Gallaway, Acting Parks and Recreation Director, explained the City has been awarded Veterans, Seniors, and Human Services Levy (VSHSL) grant funds since 2018 through the King County Department of Community and Human Services Division. Additional funds in the amount of $115,384 have been awarded for 2021-2022 for social engagement for veterans and senior social engagement activities and the creation of a grant program, with other activities and events being planned. CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING CONSENT AGENDA DIRECTLY FOLLOWING THIS MEETING. 7:59 p.m. Councilmember Quinn returned to the virtual meeting. Tukwila City Council Committee of the Whole Minutes May 24, 2021 f. An update on the City of Tukwila 2021 Juneteenth Commemoration, Digital Platform Roadshow. Page 3 of 4 Niesha Fort -Brooks, Community Engagement Manager, provided an overview of the final draft plan for the 2021 Juneteenth Commemoration Roadshow that will be presented virtually on the Experience Tukwila website. 9. Contract amendments with Shiels; Obletz Johnsen for project management services (1) Public Works Building Tenant Improvements Project. (2) Intergenerational Youth and Senior Center Project. Rachel Bianchi, Deputy City Administrator, explained this item is for two different contract amendments for project management services with Shiels Obletz Johnsen (SOJ). The first is for construction management for the Fleets and Facilities (Heiser Building) Tenant Improvement project in the amount of $127,617.65. The second amendment is for continued project management for the Intergenerational Youth and Senior Center project in the amount of $94,380.00. Councilmember Delostrinos Johnson shared SOJ is offering pro bona hours' worth $50,000 due to their commitment and excitement regarding the public outreach process for the Intergenerational Youth and Senior Center project. Councilmember Seal remarked the name "Intergenerational Youth and Senior Center" is being used interchangeably with the "Teen and Senior Center." Ms. Bianchi confirmed the project name is Tukwila Teen and Senior Center. CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING CONSENT AGENDA DIRECTLY FOLLOWING THIS MEETING. h. Discussion and consensus on the next steps associated with the disposition of former Fire Station 62. Rachel Bianchi, Deputy City Administrator, shared the former Fire Station 52 site is currently vacant following the Fire Department's move to new headquarters on the City Hall campus. Due to long-term exposure to diesel exhaust and possible other contamination, staff is recommending the City retain the property but demolish the building and convert the site into a passive public park. The City could use one- time savings from the new Fire Station 52 project to demolish the building and seek grant funds to develop the park or identify other City funds for park development. The Councilmembers discussed the options of retaining the building for City or community use or demolishing it and turning the site into a passive public park. CONSENSUS EXISTED TO MOVE FORWARD WITH ALTERNATIVE 4 (TURNING THE SITE INTO A PARK), WITH PUBLIC OUTREACH PRIOR TO DEMOLITION. REPORTS a. Mayor Mayor Ekberg reported art has been installed on utility boxes on Baker Boulevard. The Parks and Recreation Department is evaluating other artist applications for the Utility Box Art program. b. City Council Councilmember Seal reported the Transportation and Infrastructure Services Committee reviewed a bid award and contract amendment for the 2021 Overlay and Repair Program, a resolution for the Six -Year Transportation Improvement Program, a resolution of fleet surplus, and received a report on the state of Tukwila City Council Committee ofthe Whole Minutes May 24, 2021 Page 4 of 4 bridges inthe City. The 42» Avenue South bridge project vvasavvmrded$1.5rniUionhonnthePuged Sound Regional Council (PSRC)b)complete 1OOY6design. Once the award letter and bridge inspection report has been received, staff will present enupdate tothe full Council. The Burlington Northern Santa Fe'/BNSF\Alternative Access Study will also bepresented tothe full Council. Counoi|nnenlberQuinn relayed heis privilegedtohavetheoppodunhxtohonorformerCouncUnlemnber Joe Duffie during the City's inaugural Juneteenth Commemoration. Councilmember McLeod participated in a South King Housing and Homelessness Partners Executive Board meeting where they reviewed the Housing Capital Fund and 501(c)(3) formation, the State Legislative session, and the work plan and budget. Herelayed hewill be attending the King County Growth Management Planning Council onMay 2O,2O21. Council President Kru||erattended the monthly King County Regional Approach hmGun Violence and its Impacts onYouth meeting. She emphasized the importance ofviewing gun violence aeapublic health issue. She participated in two workshops for King County's Clean Water Plan and meetings regarding permanent supportive housing. o. Staff There was no report. MISCELLANEOUS Council President Kruller shared the Tukwila Pool Metropolitan Park District is seeking responses to an internal survey regarding operations. She asked the Council tocheck their inboxeefor the link tothe survey. ADJOURNMENT 8:42 p.m. COUNCIL PRESIDENT KRULLE0DECLARED THE COMMITTEE OFTHE WHOLE MEETING ADJOURNED. Andy Youn, Deputy City Clerk APPROVED 8YTHE COUNCIL PRESIDENT: 6/5/21