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TIS 2021-06-14 COMPLETE AGENDA PACKET
City of Tukwila Transportation and Infrastructure Services Committee ❖ Verna Seal, Chair ❖ De'Sean Quinn ❖ Thomas McLeod AGENDA Distribution: V. Seal D. Quinn T. McLeod K. Kruller C. Hougardy L. Humphrey H. Ponnekanti D. Nguyen (email) B. Still (email) City Attorney (email) Clerk File Copy Place pkt pdf on SharePoint: Z Trans & Infra Agendas email cover to: F. Ayala, A. Le, C. O'Flaherty, A. Youn, B. Saxton, S. Norris, L. Humphrey MONDAY, JUNE 14, 2021 — 5:30 PM Virtual Meeting - Members of the public may listen by dialing 1-253-292-9750 and entering conference ID, 832324833# Click here to join the meeting ) Item Recommended Action Page 1. PRESENTATIONS Fleet Leasing PowerPoint Presentation (T. Cullerton) Information only 2. BUSINESS AGENDA a) Trash Pickup and Graffiti Cleaning (S. Gardner) a) Information only Pg. 17 b) Public Works Shops- Minkler Restroom Remodel b) Forward to the June 21 Regular Pg. 23 Project Completion & Closeout (M. Ronda) Consent Agenda c) Public Works Shops F&F — Fence and Gates Project c) Forward to the June 21 Regular Pg. 31 Project Completion & Closeout (M. Ronda) Consent Agenda d) Public Works F&F Tenant Improvements Project d) Discussion only Pg. 39 Project Update (H. Ponnekanti) e) Transportation Demand Management Program e) Forward to the June 21 Regular Pg. 47 Regional Mobility Grant Program Award (A. Turner) Consent Agenda 3. MISCELLANEOUS Future Agenda: Next Scheduled Meeting: Monday, June 28, 2021 SThe City of Tukwila strives to accommodate individuals with disabilities. Please contact the Public Works Department at 206-433-0179 for assistance. Objective Analyze alternatives to fund the City's Fleet program Identify an alternative way to fund Fleet that will provide some relief for the General Fund Make recommendation of possible solutions Current Situation Fleet meets with Departments and fleet needs/changes are discussed Fleet requests are submitted through the budget process Fleet requests are approved/denied during budget discussions GF makes budgetary contributions at the department level Enterprise funds make budgetary contributions at the fund level GF cannot continue to support Fleet in its current capacity GF has taken contribution "holidays" while Enterprise fuds continue to contribute What We Looked At Buying used Eliminate Commuter Trip Reduction Program Leasing Electric vehicles Shrinking fleet Sharing vehicles between departments Recommendation Fleet leasing No cuts to department's fleet size Accounting change for GF fleet in Dept. 20 (Nondepartmental) Equity Lease vs. Traditional Lease City retains all rights of ownership/equity No mileage restrictions No time restrictions No wear & tear penalties tsi- I Fleet Makeup Fleet Count Standard Fleet 115 (33%) PD Patrol 46 (13%) Other 190 (54%) Total 351 Other, 54% Fleet Percentage Standard, 33% 1111 Pd Patrol, 13% What Does Fleet Leasing Look Like? Included (approximately 115 Vehicles) PD non -patrol vehicles Standard fleet Enter into leasing as budget is approved 9 cars in 2021, 2 vehicles in 2022 Entire Fleet replaced by 2025 Not Included PD Patrol vehicles Mowers Trailers Forklifts Tractors Why Fleet Leasing (Benefits) Increase cash flow Reduce large fluctuations to fund balance Replace the white fleet by end of 2025 New vehicles are good for morale Maintenance reduced to oil changes/warranty work Consider PD Patrol vehicles later More nimble Better positioned to transition to e -vehicles Get out of vehicles that do not fit our needs Reduced fleet as recognized Fun Fact: Enterprise is not in the rental car business. They are really in the secondary car business. Why This Model Works • Buy low • Low miles Sell at optimal period Purchase Example Vehicle Value City Purchasing Power Lease Payments (2 yrs.) Payoff Amount Sell Vehicle Payoff Amount Enterprise Fee Less Lease Payments (2 yrs.) Net Income 40,000 29,000 (12,000) 17,000 31,000 (17,000) (500) (12,000) $ 1,500 References Spokane City Mason County Muckleshoot Resale value Service Cash flow Who Else is Using Enterprise Fleet Leasing Bainbridge Island Grays Harbor Pacific County Cowlitz County City of Forks City of McCleary City of Sultan City of Vancouver 10 + Local School Districts Worst Case Scenario We have the vehicles we would have had anyway Exit strategy is same as how we entered r2� Change in Accounting Fleet Fund owns all the fleet vehicles and equipment Account for GF Fleet in Dept. 20 (Non -departmental) Fleet budget will not be assigned to GF departments Departments will continue to determine fleet needs Fleet operates as pooled cash Streamline fund balance Eliminate fleet fund balance at the department level (off book tracking) Eliminates department reconciliations Penultimate Slide Overall, there is not big savings This program is for obtaining vehicles We would still outfit the vehicles ourselves We will still maintain the vehicles in house No reduction in fleet Applies to 33% of total fleet Primarily this frees up cashflow Conclusion Recommendations for the Directors Fleet will continue to be funded at its current level of service No cutes to department's fleet size Enhance cashflow by utilize fleet leasing General Fund fleet accounting will be maintained in Dept. 20 NonDepartmental 16 City of Tukwila Allam Ekberg, Mayor Public Works Deportment - Hari Ponnekanti, Direct ar,ICiry Engineer INFORMATIONAL MEMORANDUM TO: Transportation & Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/ City Engineer BY: Stephanie Gardner, Parks & Recreation Analyst CC: Mayor Allan Ekberg DATE: June 11, 2021 SUBJECT: Clean Tukwila Project ISSUE Working to keep Tukwila clean is one of the city's core responsibilities. A variety of programs and volunteer opportunities are offered to residents and businesses that improve City streets, parks and trails, and provide beautification through art. The City is developing new messaging to inspire people to pick-up litter and become involved in the effort to help keep "Tukwila Clean." BACKGROUND Parks Maintenance and Public Works staff empty well over 100 waste bins throughout the city twice each week. Staff remove waste and litter along sidewalks, streets, and throughout parks and trails. Staff estimated a 25-30% increase in litter in 2020, and the trend continues in 2021. In addition to litter, illegal dumping has dramatically increased and taken staff time away from other important tasks, like graffiti removal — which has also been on the rise. DISCUSSION A cross -department work group, made up of staff from Communications, Parks, Police, and Public Works has been meeting to discuss various ways to address litter, dumping, and graffiti issues. Communication efforts to connect residents and businesses to volunteer opportunities and raise awareness of beatification efforts have been underway for the past year, primarily focusing on digital communication efforts via social media and e-mail newsletters. Throughout the summer of 2021, communication strategies will be launched to create additional awareness and connect residents to resources and opportunities to help support the city's efforts in keeping Tukwila clean. The following are a blend of current and upcoming initiatives: Beautification: • Arts in the Parks, Community Mural Program: A new mural program will begin this summer to help beautify Tukwila Parks, support local artists, and foster connections between people and special places. Local artists will be painting eight murals within five different parks. A painted banner program will be circulated throughout various parks as well. • Utility Box Program: A new Utility Box Art Program has started to take shape. Two utility boxes have been wrapped, and local artists were recently selected to wrap up to ten more utility boxes throughout the City of Tukwila this year. • Seasonal Staff: Park Maintenance and Public Works staff have started onboarding seasonal staff again. The return of part-time and seasonal staff is essential to the removal of litter, dumping, and graffiti remediation. Tukwila City Hall • 6200 Sauthcenter araulovard * Tukwila, W4 98188 • 206-433-1800 * Website: TukwilkWA..gov 17 Community Involvement: Residents, businesses, and those that like to play in Tukwila can become involved by volunteering, including participation in two volunteer programs that improve City parks and trails: • Adopt -a -Spot: Volunteers support litter free and overgrown parks by removing invasive plants, picking up litter, and/or removing weeds from flower beds, all while making new friends, meeting neighbors, and supporting local parks. Volunteers also work closely with Parks staff to report dumping, graffiti, and other concerns they may see in parks and along trails. • Green Tukwila: Volunteers help restore local parks and green spaces by participating in small restoration work parties. Work parties consist of clearing invasive plants, shrubs, and trees and help plant native flora and fauna. Reporting: Beginning in late June, staff will launch a new web page and social media campaign providing ways for the public to connect with staff to report illegal dumping, graffiti, and excessive litter. Additionally, messaging is being developed to help inspire people to pick-up litter and become involved in the effort to help keep "Tukwila Clean." FINANCIAL IMPACT There are no financial impacts, staff are focusing on utilizing in-house communication methods and resources. RECOMMENDATION Information only. ATTACHMENTS: Beautification and Community Involvement Overview Tukwila Cit) air # 6200Se►uthcenterBoulevard * Tukwila, WA 98188 * 206-433-1800 * Website: TukwiiaWA.gav 18 Beautification THROUGH ART Utility Box Art Program up ccs iOutilit°v boxes will be wrapped throughout Tukwila in 2021 Arts in the Parks Eight murals will be installed in five different parks, and a rotating artist designed banner program will circulate through the parks system during the summer of 2021_ Ground Graphics Ground graphics have been placed throughout Tukwila parks. Graphics include imagest hat promote movement and activity as well as fun images that add to each park's uniqueness. • 11 kti,FIlk Tukwila CHall 8200 SnuthcenterBouleward • Tukwila, WA 98188 • 206•433-2800 • Website. TukwilaWA.gav 19 2020 STATS Sites Adopted 67 Bags of Litter 97 Volunteer Hours Garden Maintance Invasive Plant Removal All in 6 Months ADOPT=A•SPOT is a year around program that fosters partnerships between Tukwila Parks and Recreation and those that live, work, and play in Tukwila, Together, we care for Tukwiia's parks and trails while keeping a watchful eye on paras needs, In 2020, eight paries were adopted and cared for by 13 stewards and a preschool. Stewards and staff focused on litter removal, weeding, invasive plant removal, and reporting park concerns to parks staff. D O P` -A- SPO Keep Tukwila Beautiful IeD a., rsn.Ila.., win-. www,Tukwi1aWA- gov"MopI-A-Spot ��IKVYILi{ Tli..WI LA Tukwila City Hail • 6200Southc ntee t orrkkvard . Thk vi�xr, GVA 9,318.8 • 206433=1 CIO L4/ bsite_ TukwiloWA.grov 20 GREEN TUKWILA ANNVAIL I' 319,538 sq ft cleared of invasive plants 120 Tree Survival Rings Cut 4,384 Shrubs Planted Alt - 1,983 Trees Planted 711111L - Green Tukwila had a strong year its spite of the global challenges presented by V1D-19. Environmental organizations, forest & park stewards, volunteers, and city staff worked together to repair and build sustainable urban forests, salmon habitat and natural spaces fora healthier Tukwila. www.TukwitaWA,gov'GreenTukwila Tukwila City Hall • 6200 SmitheenterBoulevard • Tukwila, WA 98188 • 206.433-2809 • Website TukwilaW4 .gov 21 22 City of Tukwila Mart Ekberg, r'i a•; c� i Pubfiic Works Department - Hort Ponnekanti, Director/City engineer INFORMATIONAL MEMORANDUM TO: Transportation & Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Michael Ronda, Public Works Project Manager CC: Mayor Allan Ekberg DATE: June 11, 2021 SUBJECT: Public Works Shops- Minkler Restroom Remodel Project No. 91930606, Contract No. 20-048 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage and performance bond. BACKGROUND Contract No. 20-048 with Saybr Contractors, Inc was issued on July 1, 2020 for the bathroom remodel at the Minkler Public Works Maintenance Shop. This project provided an ADA accessible bathroom, shower and locker room facilities for members of the Public Works Operation and Maintenance Staff. The contract was performed through a Job Order Contract (JOC) so payment included a Job Order component to Saybr and a Management Fee to The Gordian Group for their support of the contract. This closeout will apply to both portions of the Job Order. DISCUSSION Construction for this JOC component was physically completed on May 6, 2021. Two change orders for a total of $4,198.77 were executed to include a modification to the materials used for the bathroom partitions, different locker hardware, and some permit fees which were a direct reimbursable item in the contract. PROJECT PHOTOS Tukwila City Hall • 6200 SoutkenterBoulevard • Tukwila, WA 981&S . 205-433-1800. Website: TjkwilaWA.gov 23 INFORMATIONAL MEMO Page 2 FINANCIAL IMPACT The construction contract at award was $272,061.44, which included the costs for both the Saybr contract and the Gordian fee. The total project budget was set at $308,000 to include in-house construction support, project management and other soft costs. No explicit contingency was dedicated to the project. The final contract cost was within budget and the remaining $31,739.79 will be used on security upgrades and lighting upgrades as approved by Council in March 2020. Project Costs Initial Construction Contract $272,061.44 Changes and Net Over/Under Quantities 4,198.77 Final Construction Contract Amount $276,260.21 RECOMMENDATION Council is being asked to formally accept the Minkler Restroom Remodel Project with Saybr Contractors Inc and The Gordian Group, in the amount of $276,260.21 and authorize release of the bonds, subject to standard claim and lien release procedures, and consider this item on the Consent Agenda at the June 21, 2021 Regular Council Meeting. ATTACHMENTS: Notice of Completion — Saybr Contract #20-048 - Final Pay Estimate Tukwila CityI-afr • 6200Sorrthrenter6outovord • Tk vthr, WA 981 SS • 205-433-2800 I4Website_ Tukwifa4.gov Public Works Department CONTRACT VOUCHER Today's Date: 6/7/2021 Contract No. 20-048 Vendor Project No. Project Title Contract Title Expires Date Saybr Contractors, Inc. 91930606 Minkler Shop Restroom Remodel Minkler Shop Restroom Remodel Thru Last Change Order / Supplement No. Date Submitted to Finance This Payment # Invoice Date Invoice No 12/31/2020 Change Order 2 5/20/2021 7 ❑x Notice of completion? 5/12/2021 26645 BARs This payment applies to Amount CheckNo 91930606.3000.178 $465.62 $263,838.18 Total:306.98.594.480.62.00 $465.62 Total Previously Invoiced $263,372.56 This Invoice Amount $465.62 Total Invoiced To Date $263,838.18 Checked by: Approved by: 6?-62/ce;ODosiweeczotte Key. 605abc12c1OCe,acec5PID960286008c,1 6tc� Key: 41,41132f1D6b00140C3blocid.30f0a7935 BR HARI PONNEKANTI MIKE RONDA Paid Date: $263,801.58 Warrant No: ($36.60) Amount: Total Encumbered: $263,801.58 Remaining Contract Balance: ($36.60) WITHIN 10% OVERAGE ALLOTTED 25 CONTRACTORS, INC. Building Relationships 3852 S 66th Street Tacoma, WA 98409-2472 Phone: (253) 531-2144 Fax: (253) 536-2068 SOLD City of Tukwila TO 11210 Tukwila International BI Tukwila, WA 968188 INVOICE SHIP TO INVOICE NO COT Minkler Bldg Restroom Reno 600 Minkler Bldvd Tukwila, WA 98188 26645 ACCOUNT NO PO NUMBER JOB NUMBER TERMS INVOICE DATE PAGE CITTUK 91930606 2202087 Net 30 5/12/2021 1 Contract No. 20-048 Project No. 91930606 Budget Item: 91930606.300.178 and 402.98.594.353.48.00 CLIN QUANTITY DESCRIPTION UNIT PRICE EXTENDED 1 Contract Billing No. 7 100% Complete 422.91 422.91 ITEM TOTAL TAX 422.91 42.71 TOTAL AMOUNT 465.62 26 APPLICATION AND CERTIFICATE FOR PAYMENT DOCUMENT SUMMARY SHEET Page 1 of 2 TO OWNER/CLIENT: City of Tukwila 6200 Southcenter Boulevard Tukwila, Washington 98188 FROM CONTRACTOR: Saybr Contractors, Inc. 3852 S. 66th St. Tacoma, Washington 98409 PROJECT: COT Minkler Public Works Building Modular Restroom Installation 600 Minker Blvd Tukwila, Washington 98188 VIA ARCHITECT/ENGINEER: CONTRACT FOR: COT Minker Bldg Restroom Remodel Prime Contract APPLICATION NO: 7 INVOICE NO: 7 PERIOD: 05/01/21 - 05/30/21 PROJECT NO: 2202087 CONTRACT DATE: 7/1/2020 CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract. Continuation Sheet is attached. 1. Original Contract Sum 2. Net change by change orders 3. Contract Sum to date (Line 1 ± 2) 4. Total completed and stored to date (Column G on detail sheet) 5. Retainage: a. 0.00% of completed work b. 0.00% of stored material Total retainage (Line 5a + 5b or total in column I of detail sheet) 6. Total earned less retainage (Line 4 less Line 5 Total) 7. Less previous certificates for payment (Line 6 from prior certificate) 8. Current payment due: 9. Balance to finish, including retainage (Line 3 less Line 6) $236,174.69 $3,644.93 $239,819.62 $239,819.62 $0.00 $0.00 $0.00 $239,819.62 $239,396.71 $422.91 $0.00 CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total changes approved in previous months by Owner/Client: $3,644.93 $0.00 Total approved this month: $0.00 $0.00 Totals: $3,644.93 $0.00 Net change by change orders: $3,644.93 The undersigned certifies that to the best of the Contractor's knowledge, information and belief, the Work covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work which previous Certificates for payment were issued and payments received from the Owner/Client, and that current payments shown herein is now due. CONTRACTOR: Saybr Contractors, Inc. 4t/1/014: By: State of: County of: Subscribed and sworn to before me this Notary Public: My commission expires: day of Date: 5/12/2021 ARCHITECT'S/ENGINEER'S CERTIFICATE FOR PAYMENT In accordance with the Contract Documents, based on the on-site observations and the data comprising this application, the Architect/Engineer certifies to the Owner/Client that to the best of the Architect's/Engineer's knowledge, information and belief that Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. AMOUNT CERTIFIED: $422.91 (Attach explanation if amount certified differs from the amount applied for. Initial all figures on this Application and on the Continuation Sheet that are changed to confirm the amount certified.) ARCHITECT/ENGINEER: By: Date: This certificate is not negotiable. The amount certified is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to the rights of the Owner/Client or Contractor under this Contract. 27 CONTINUATION SHEET DOCUMENT DETAIL SHEET Page 2 of 2 Document SUMMARY SHEET, APPLICATION AND CERTIFICATE FOR PAYMENT, containing Contractor's signed Certification is attached. Use Column I on Contracts where variable retainage for line items apply. Contract Lines APPLICATION NUMBER: 7 APPLICATION DATE: PERIOD: 05/01/21 - 05/30/21 A B B C D E F G H I ITEM NO. COST CODE DESCRIPTION OF WORK SCHEDULED VALUE WORK COMPLETED MATERIALS PRESENTLY STORED (NOT IN D OR E) TOTAL COMPLETED AND STORED TO DATE (D+E+F) 0 /0 (G / C) BALANCE TO FINISH (C - G) RETAINAGE FROM PREVIOUS APPLICATION (D+E) THIS PERIOD 1 None 10 ft Overhang / Canopy $21,145.40 $20,722.49 $422.91 $0.00 $21,145.40 100.00% $0.00 $0.00 2 None 26 LF of Steel Locker $7,067.68 $7,067.68 $0.00 $0.00 $7,067.68 100.00% $0.00 $0.00 3 None Electrical $14,675.33 $14,675.33 $0.00 $0.00 $14,675.33 100.00% $0.00 $0.00 4 None Engineer and Architecture, Modular Coordination $31,531.36 $31,531.36 $0.00 $0.00 $31,531.36 100.00% $0.00 $0.00 5 None Modular $133,924.39 $133,924.39 $0.00 $0.00 $133,924.39 100.00% $0.00 $0.00 6 None Plumbing $1,831.54 $1,831.54 $0.00 $0.00 $1,831.54 100.00% $0.00 $0.00 7 None Stairs and Landing $25,998.99 $25,998.99 $0.00 $0.00 $25,998.99 100.00% $0.00 $0.00 TOTALS: $236,174.69 $235,751.78 $422.91 $0.00 $236,174.69 100.00% $0.00 $0.00 Change Orders A B C D E F G H I ITEM NO. DESCRIPTION OF WORK SCHEDULED VALUE WORK COMPLETED MATERIALS PRESENTLY STORED (NOT IN D OR E) TOTAL COMPLETED0 AND STORED TO DATE (D+E+F) /0 (G / C) BALANCE TO FINISH (C - G) RETAINAGE FROM PREVIOUS APPLICATION (D+E) THIS PERIOD 8 PCCO#001 8.1 17-099 Awning and Locks $0.00 $0.00 $0.00 $0.00 $0.00 100.00% $0.00 $0.00 9 PCCO#002 9.1 17-001 Toilet Patitions $1,826.80 $1,826.80 $0.00 $0.00 $1,826.80 100.00% $0.00 $0.00 9.2 17-001 Awning Design & Locks $1,818.13 $1,818.13 $0.00 $0.00 $1,818.13 100.00% $0.00 $0.00 TOTALS: $3,644.93 $3,644.93 $0.00 $0.00 $3,644.93 100.00% $0.00 $0.00 Grand Totals A B C D E F G H I WORK COMPLETED MATERIALS TOTAL ITEM SCHEDULED PRESENTLY COMPLETED0 /o BALANCE TO FROM PREVIOUS NO. DESCRIPTION OF WORK VALUE STORED AND STORED TO (GIC) FINISH RETAINAGE APPLICATION THIS PERIOD (NOT IN D OR E) DATE (C - G) (D+E) (D+E+F) GRAND TOTALS: $239,819.62 $239,396.71 $422.91 $0.00 $239,819.62 100.00% $0.00 $0.00 28 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Department Use Only Assigned to: Date Assigned: Date 05/19/2021 Form Version Original Revision Reason Awarding Agency Information Prime Contractor Information Name TUKWILA, CITY OF UBI 179000208 Name SAYBR CONTRACTORS INC UBI 601795367 Address 6300 S CENTER BLVD #100 TUKWILA,WA-98188 Address 3852 S 66th St. Tacoma,WA-98409 Email Address Mike.Ronda@TukwilaWA.gov Email Address ggegax@saybr.com Contact Name Michael Ronda Phone 206-433-7194 x Contact Name SAYBR CONTRACTORS INC Phone 253-531-2144 Project Information Project Name Minkler Restroom Contract # 20-048 Affidavit ID 1025089 Jobsite Address 600 Minkler Blvd Tukwila, WA 98188 Date Awarded 07/01/2020 Date Work Commenced 12/14/2020 Date Work Completed 04/23/2021 Date Work Accepted 05/06/2021 Federally Funded Transportation Project If yes, attach Contract Bond Statement. ❑ Bond Waived? Retainage Waived? Subcontractors Used? If yes, complete Addendum A. 4 Detailed Description of Work Completed Provide new modular restroom DOR Tax Information *Right -click on the total field and select Update Field to auto -calculate. Contract Amount $236,174.69 Liquidated Damages $ 0.00 Additions (+) $3,644.93 Amount Disbursed $263,838.18 Reductions (-) $ 0.00 Amount Retained $ 0.00 Sub -Total* $239,819.62 Other $ 0.00 Sales Tax Amount $24,018.56 Sales Tax Rate If multiple rates, attach a list. 10.10% TOTAL* $263,838.18 TOTAL* $263,838.18 These two totals must be equal. Apprentice Utilization Information Was Apprentice Utilization Required? If yes, complete this entire section. ❑ Engineer's Estimate $ 0.00 Utilization % 3.60% Was a Good Faith Effort approved? Comments First four payments of $203,214.86 were taxed at 10%. Total Tax was $20,321.48. Final three payments of $36,604.76 were taxed at 10.1%. Total Tax was $3,697.08 The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM THE RETAINED FUNDS until receipt of all release certificates and affidavits. Submitting Form: Submit the completed form by email to all three agencies below. Department of Revenue �h WashingtonState Depanmentot s Employment Security Department ft,Public Works Section `% Labor & Industries Registration, Inquiry, Standards & (360) 704-5650 Contract Release Coordination Unit PWC c@udor.wa_gov (855) 545-8163, option # 4 (360) 890-3499 ContractRelease@LNI.WA.GOV publicworks@eaybwa.gov Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* ADEPT 601443349 996643 ASPHALT PATCH SYSTEMS 601290396 1019153 EVERGREEN HOUSE 603492821 1022527 EZ SYSTEMS 602619251 1024728 THOMPSON ELECT CONSTRS INC 602011056 1022689 VESTA HOUSING SOLUTIONS LLC 603595759 1011828 WELCOME RAMP SYSTEMS INC 602096666 1019184 30 City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation & Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Michael Ronda, Public Works Project Manager CC: Mayor Allan Ekberg DATE: June 11, 2021 SUBJECT: Public Works Shops Fleet & Facilities — Fence and Gates Project Project No. 91630601, Contract No. 20-076 Project Completion and Acceptance ISSUE Accept Contract No. 20-076 as complete and authorize release of performance bond. BACKGROUND The Fence and Gates Project is part of the Public Works Fleet & Facilities Building Improvements. The purpose of the project was to provide new security fencing and automated gates at the new Public Works Fleet and Facilities Building (the old Heiser site) after multiple instances of trespassing and homeless encampments were discovered onsite. Contract No. 20-076 with Fence Specialists LLC was issued on September 21, 2020 for the Public Works Fleet & Facilities Building Fence and Gates Project. DISCUSSION Construction for the Fence and Gates Project was physically completed on April 27, 2021. No major changes were encountered during construction. One change order for $6,189.70 was executed to add bollards and modifications to two of the control system pedestals. The new gate and fence system is much appreciated and will ensure that the new Public Works Fleet and Facilities Building is a safe and secure location for staff and Public Works resources. FINANCIAL IMPACT Contract Budget Initial Construction Contract $122,312.63 Change Orders 1 & 2 6,189.70 Underruns (0.00) Final Contract Amount $128,502.33 Project Budget $300,000.00 (171,497.67) $128,502.33 RECOMMENDATION Council is being asked to formally accept the closeout for Contract No. 20-076 with Fence Specialists LLC, in the amount of $128,502.33 and authorize the release of the performance bond, subject to standard claim and lien release procedures, and consider this item on the Consent Agenda at the June 21, 2021 Regular Council Meeting. ATTACHMENTS: 2021 CIP Page 56 Final Pay Estimate Notice of Completion Tukwila City Hall * 6200 SauthcenterBoulevard' * Tukwila, WA 98188 206-433-18W * Website: Tukwi/aWALgav 31 INFORMATIONAL MEMO Page 2 PROJECT PHOTOS Tukwila City Hall * 6200 Siuthcenter Boulevard * Tukwila, WA 98188 206.433.1800 * G +'ebsite: TurkwiraWA., w 32 PRO ECT: DESCRIPTION: JUSTIFICATIO : STATUS: CITY O TUKW LA CAPITAL PRO ECT SUM RY ublic W rks Shops 2021 o 026 9 Project No. 1630601 Construct a new City Public V\b rks m intenance and operations center, com ining all operational functions at one location. Facility m y also include a City Clerk & Police Records Center and Police evidence storage. Existing Public V\b rks operations and m intenance areas are inadequate structurally and seism cally. Current land for staging dirt and vactor m terials is only tem orary. Project includes selling dirt/vactor land, M nkler Shops, and G orge Long Shops to acquire the real estate to build an equipm nt operations center that m ets current codes. Separate from the Public Safety Plan. V\d s form rly known as City M intenance Facility. M INT. IM ACT: Im roves safety and efficiency for First Responders and m intenance operations. CO NT: Based on usage and benefits, it is estim ted that the V\d ter, Sewer, and Surface water enterprise funds will fund 50% of the Public \Ab rks Shops with the other 50% funded by Streets, Facilities, & Equipm nt Rental. FINANCIAL hrough stim ted (in $000's) 019 020 2021 022 023 024 025 026 EYO D 0 AL EXPENSES c. Project Location ti fir N 5 r. j ce thAla SOel 7 sti Design/PM 722 00 00 n 1,522 Land (RIW 25,462 25,462 Const. M m . 1 ,050 4 i1 1 li, Milt 1,061 Construction 14 24 ,517 0,000 0,000 48,155 TO AL EXPENSES 6,209 24 ,567 00 0,000 0,000 76,200 FUND SO RCES Enterprise Funds ,572 62 ,284 50 0,000 33,568 Councilm tic Bond ,572 0,000 25,572 REET/ Funds 3,000 ,000 6,000 G neral Fund 462 ,283 50 1,995 306 Fund Balance ,065 20,000) 0,000 9,065 TO AL SO RCES 6,209 24 ,567 00 0,000 0,000 76,200 2021 - 2026 Capital Im rovem nt Program 56 33 c. Project Location ti fir N 5 r. j ce thAla SOel 7 sti 1§ n V' 1r ailli P 4 i1 1 li, Milt � vF , um �� ,z: sget©© i GIS NISIDh iti 2021 - 2026 Capital Im rovem nt Program 56 33 Public Works Department CONTRACT VOUCHER Today's Date: 6/7/I in 2021 Contract No. 20-076 Vendor Project No. Project Title Contract Title Expires Date Fence Specialists 91630601 Public Works Shops - PSP Public Works Shops - PSP Fence Project Thru Last Change Order / Supplement No. Date Submitted to Finance This Payment # Invoice Date Invoice No 10/30/2020 Change Order 1 6/7/2021 Final Payment ❑ Notice of completion? 5/4/2021 60521 BARs This payment applies to Amount CheckNo 91630601.3000.123 $50,118.51 I Total: 306.98.594.480.62.00 $50,118.51 Total Previously Invoiced $78,383.82 Warrant No: This Invoice Amount $50,118.51 I Total Invoiced To Date $128,502.33 Checked by: Approved by: Key. 931,10927.:17aatlfifia,bcclb03555fd3 BR MIKE RONDA : & '4 Paid Date: $128,502.33 Warrant No: $0.00 Amount: Total Encumbered: $128,502.33 Remaining Contract Balance: $0.00 34 eeeeet 9emeee siV�+'N Serving The Greater Puget Sound Since 1969 INVOICE 10708 Golden GivenE Tacoma, WA 98445 Phone 253-531-5452 Fax 253-531-5457 SOLD TO: SHIP TO: Invoice Number CITY OF TUKWILA 6200 SOUTHCENTER BLVD TUKWILA, WA 98188 FLEET & FACILITIES BLDG PROJECT #91630601 60521 Invoice Date 5/4/2021 Order Date Customer # Job Number Shipped 8/7/2020 3340 49331 Quantity Ordered Description Weight Price Tax Amount INSTALL FENCE AND GATES PER CONTRACT TAX (10.1°A) CHANGE ORDER #1 TAX (10.1%) Total new contract value = PREVIOUS PROJECT PAYMENT $ 11,230.52 $ 557.61 $ 111,193.30 $ 5,520.90 $ 128,502.33 $ 78,383.82 Invoice Total Down Payment Received BALANCE DUE $ 50,118.51 $ 50,118.51 NOTICE: a finance charge of 1 1/2% per month is added to accounts not paid within 30 days from the date of invoice which is an ANNUAL PERCENTAGE RATE of 18%. The finance charge commences 30 days after the date of invoice. PLEASE REMIT PAYMENT TO: FENCE SPECIALISTS 10708 GOLDEN GIVEN RD E TACOMA, WA 98445 253-531-5452 35 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Department Use Only Assigned to: Date Assigned: Date 05/27/2021 Form Version Original Revision Reason Awarding Agency Information Prime Contractor Information Name TUKWILA, CITY OF UBI 179000208 Name FENCE SPECIALISTS LLC UBI 602372567 Address 6300 S CENTER BLVD #100 TUKWILA,WA-98188 Address 10708 Golden Given Rd E Tacoma,WA-98455 Email Address Mike.Ronda@TukwilaWA.gov Email Address thomash@fencespecialists.com Contact Name Michael Ronda Phone 206-433-7194 x Contact Name FENCE SPECIALISTS LLC Phone 253-531-5452 Project Information Project Name PW Fleet & Facilities Bldg Contract # Project # 91630601 Affidavit ID 1023792 Jobsite Address Date Awarded 08/04/2020 Date Work Commenced 09/28/2020 Date Work Completed 04/30/2021 Date Work Accepted 04/30/2021 Federally Funded Transportation Project If yes, attach Contract Bond Statement. ❑ Bond Waived? Retainage Waived? Subcontractors Used? If yes, complete Addendum A. '/ Detailed Description of Work Completed Install fence per cotnract DOR Tax Information "Right -click on the total field and select Update Field to auto -calculate. Contract Amount $111,193.30 Liquidated Damages $ 0.00 Additions (+) $5,520.90 Amount Disbursed $128,502.33 Reductions (-) $ 0.00 Amount Retained $ 0.00 Sub -Total* $116,714.20 Other $ 0.00 Sales Tax Amount $11,788.13 Sales Tax Rate If multiple rates, attach a list. 10.10% TOTAL* $128,502.33 TOTAL* $128,502.33 These two totals must be equal. Apprentice Utilization Information Was Apprentice Utilization Required? If yes, complete this entire section. ❑ Engineer's Estimate $ 0.00 Utilization % 0.00% Was a Good Faith Effort approved? Comments The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM THE RETAINED FUNDS until receipt of all release certificates and affidavits. Submitting Form: Submit the completed form by email to all three agencies below. crAla Department of Revenue Public Works Section (360}704-5650 PWC@dor.wa.gov !MilWashington State Department of k Washington & Industries Contract Release (855) 545-8163, option # 4 ContractRelease@ LN I. WA. GOV Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 890-3499 publicworks@esd.wa.gov 36 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required Affidavit ID* METRO OVERHEAD DOOR INC 600544587 1028650 38 City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekrznti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/ City Engineer CC: Mayor Allan Ekberg DATE: June 11, 2021 SUBJECT: Public Works Fleet and Facilities Tenant Improvement Project Project No. 91630601 Project Update Issue Project update on the construction progress for the tenant improvements at the Public Works — Fleet & Facilities Shop. Background At the March 15, 2021 Regular Meeting, Council approved the contract with Lincoln Construction for the Public Works Fleet and Facilities Tenant Improvement Project including contingency totaling $5,849,244.39. The contract scope includes seismic upgrades, plumbing and electrical, fire protection, HVAC upgrades, and interior offices, locker rooms, and showers. The anticipated project completion date is December 2021. Analysis: The Tenant Improvements Project is on schedule and is approximately 25% complete. 9.5% of the project budget being expended to date. No delays are expected. The attached "Tukwila Maintenance and Fleet Building Renovation CPM Schedule" provides the timeline for construction progress. To date, construction has included continued demolition work, cutting and capping sprinkler lines, forming column footings and outdoor compressors, developing roofing solution options, testing contaminated soils, analyzing underground structure, and removal of non-structural steel elements in pile zones. Financial Impact and Bid Summary Lincoln Construction Inc. Expended to Date Remaining Budget Recommendation Information only. Attachments: 2021 CIP Page 56 Construction Schedule Contract Amount $5,849,244.39 554,301.75 $5,294,942.64 Project Budget $6,082,547.92 554, 301.75 $5,528,246.17 Fleet &Faci/ityServices -14000interurban Avenue, Tukwila, WA 98168 - 206-431-0166 Tukwila City Hall * 6200 Sauthcenter Boutovard * Tukwila, WA 9828S 206-433.1810 * Website: TakwiloWA_gry 39 INFORMATIONAL MEMO Page 2 Project Photos SLAB TRANSITION STRIP SECTION OF NON-STRUCTURAL BEAM TO BE REMOVED Phorie; 206-433-16G0 • Email: Mayor@TukiivillaWA.gov • Website: TukwilaWA,gorr 40 INFORMATIONAL MEMO Page 3 REINFORCING DISCOVERY IN EASTERN BUILDING FOOTINGS OFFICE FRAMING UNDERWAY Phorie; 206-433-16 0 • Email: Mayor@TukiivillaWA.gov • Website: TukwilaWA,gorr 41 INFORMATIONAL MEMO Page 4 OFFICE AREA FOOTING FORMS IN PLACE EXISTING WATER LINE DISCOVERY IN COMPRESSOR BUILDING FOOTING ZONE Phone; 106-4334800 Email: M year TukwilaWA.gcv • Website: TukwiIal A.gov 42 INFORMATIONAL MEMO Page 5 FOOTING EXCAVATION AT COMPRESSOR BUILDING EXTERIOR FOOTING FORMS Phorie; 206-433-16 0 • Email: Mayor@TukwillaVIIA.gov • Website: TukwilaWA,gorr 43 INFORMATIONAL MEMO Page 6 EXCAVATED CONTAMINATED SOILS - AWAITING TESTING RESULTS HELICAL PILES ON SIT Phone; 286-433-180€1 • Email: Mayor@fil+k+ ilaVidA.gaw • Website: TtikwiIalbiA.god 44 PRO ECT: DESCRIPTION: JUSTIFICATIO : STATUS: CITY O TUKW LA CAPITAL PRO ECT SUM RY ublic W rks Shops 2021 o 026 9 Project No. 1630601 Construct a new City Public V\b rks m intenance and operations center, com ining all operational functions at one location. Facility m y also include a City Clerk & Police Records Center and Police evidence storage. Existing Public V\b rks operations and m intenance areas are inadequate structurally and seism cally. Current land for staging dirt and vactor m terials is only tem orary. Project includes selling dirt/vactor land, M nkler Shops, and G orge Long Shops to acquire the real estate to build an equipm nt operations center that m ets current codes. Separate from the Public Safety Plan. V\d s form rly known as City M intenance Facility. M INT. IM ACT: Im roves safety and efficiency for First Responders and m intenance operations. CO NT: Based on usage and benefits, it is estim ted that the V\d ter, Sewer, and Surface water enterprise funds will fund 50% of the Public \Ab rks Shops with the other 50% funded by Streets, Facilities, & Equipm nt Rental. FINANCIAL hrough stim ted (in $000's) 019 020 2021 022 023 024 025 026 EYO D 0 AL EXPENSES c. Project Location ti fir N 5 r. j ce thAla SOel 7 sti Design/PM 722 00 00 n 1,522 Land (RIW 25,462 25,462 Const. M m . 1 ,050 4 i1 1 li, Milt 1,061 Construction 14 24 ,517 0,000 0,000 48,155 TO AL EXPENSES 6,209 24 ,567 00 0,000 0,000 76,200 FUND SO RCES Enterprise Funds ,572 62 ,284 50 0,000 33,568 Councilm tic Bond ,572 0,000 25,572 REET/ Funds 3,000 ,000 6,000 G neral Fund 462 ,283 50 1,995 306 Fund Balance ,065 20,000) 0,000 9,065 TO AL SO RCES 6,209 24 ,567 00 0,000 0,000 76,200 2021 - 2026 Capital Im rovem nt Program 56 45 c. Project Location ti fir N 5 r. j ce thAla SOel 7 sti 1§ n V' 1r ailli P 4 i1 1 li, Milt � vF , um �� ,z: sget©© i GIS NISIDh iti 2021 - 2026 Capital Im rovem nt Program 56 45 Tukwila Maintenance and Fleet Building Renovation CPM Schedule Fri 4/16/21 ID Task Name Duration f Start Finish (April )May (June Jul August Se.tember 'October I November I December 3/28 1 4/4 1 4/11 1 4/18 1 4/25 1 5/2 1 5/9 1 5/16 1 5/23 1 5/30 1 6/6 1 6/13 1 6/20 1 6/27 7/4 1 7/11 1 7/18 1 7/25 8/1 f 8/8 1 8/15 1 8/22 1 8/29 1 9/5 1 9/12 1 9/19 1 9/26 1 10/3 110/10 110/17 110/24 110/31 1 11/7 111/14111/21 111/28 1 12/5 112/12 1 1 Building Interior Work 174 days Mon 4/5/21Thu 12/2/21 Ill V 2 Mobilization 5 days Mon 4/5/21 Fri 4/9/21 3 Shore and Brace Roof Beams 2 days Mon 4/12/21 Tue 4/13/21 Thr 4 Selective Building Demolition 15 days Wed 4/14/21 Tue 5/4/21 5 Sawcutting Slab and Foundations 5 days Fri 4/23/21 Thu 4/29/21 6 Excavation for Helical Piles & Equipment Foundations 5 days Fri 4/30/21 Thu 5/6/21 7 Core Drill for Helical Piles 3 days Fri 5/7/21 Tue 5/11/21 8 Helical Pile Installation 10 days Wed 5/12/21 Tue 5/25/21 9 Rebard/Dowels for Pourbacks 10 days Fri 4/30/21 Thu 5/13/21 Z - 10 Footing Form/Pour for Equipment Bases 15 days Fri 5/7/21 Thu 5/27/21 11 Pour back Pile Caps 6 days Wed 5/26/21 Wed 6/2/21 12 Pour/Strip Footings 2 days Fri 5/28/21 Mon 5/31/21 13 Form/Rebar/Pour Slab Infills (non Plumbing) 5 days Tue 6/1/21 Mon 6/7/21 14 Plumbing Underslab 8 days Tue 5/11/21 Thu 5/20/21 15 Form/Rebar/Pour Slab Wills (Plumbing) 2 days Fri 6/4/21 Mon 6/7/21 16 Layout Walls 2 days Tue 6/8/21 Wed 6/9/21 17 Wall Framing Lower Floor 15 days Thu 6/10/21 Wed 6/30/21 18 Steel Installation 20 days Thu 6/17/21 Wed 7/14/21 19 Framing at Mezzanine Floor 10 days Thu 7/8/21 Wed 7/21/21 20 Framing and 2nd Floor Office Area 10 days Thu 7/15/21 Wed 7/28/21 21 Metal Stud Framing @ Exterior Walls 5 days Thu 6/10/21 Wed 6/16/21 L� I 22 Install HM Frames 5 days Thu 7/29/21 Wed 8/4/21 23 Plumbing RI in Walls 15 days Thu 7/29/21 Wed 8/18/21 24 HVAC Duct RI 20 days Thu 7/29/21 Wed 8/25/21 25 Fire Suppression RI 10 days Thu 7/22/21 Wed 8/4/21 26 Electrical Wall RI 20 days Thu 7/29/21 Wed 8/25/21 27 Electrical Ceiling RI 10 days Thu 8/26/21 Wed 9/8/21 28 Cover Inspection Walls 2 days Thu 8/26/21 Fri 8/27/21 1-8/27 , 29 GWB Ceiling Framing 10 days Thu 9/9/21 Wed 9/22/21 W 30 Remove Ex. OH Doors/Install New OH Doors 10 days Thu 7/8/21 Wed 7/21/21 31 Insulation at Walls 3 days Mon 8/30/21 Wed 9/1/21 32 Hang GWB 12 days Thu 9/16/21 Fri 10/1/21 33 Finish GWB 15 days Mon 9/27/21 Fri 10/15/21 34 Paint Walls and Hard Lids 10 days Wed 10/13/21 Tue 10/26/21 35 Floorcoverings in Restrooms 5 days Wed 10/20/21 Tue 10/26/21 36 Cover Inspection Ceilings 1 day Thu 9/23/21 Thu 9/23/21 = 9/23 37 Acoustical Suspended Ceiling Systems 10 days Wed 10/27/21 Tue 11/9/21 38 Casework Install 5 days Wed 10/27/21 Tue 11/2/21 39 Floor Covering Installation 5 days Wed 11/10/21 Tue 11/16/21 40 Electrical Trim 10 days Wed 10/27/21 Tue 11/9/21 41 Plumbing Trim 5 days Wed 10/27/21 Tue 11/2/21 42 HVAC Trim 8 days Wed 11/3/21 Fri 11/12/21 43 Fire Suppression Trim 3 days Wed 11/10/21 Fri 11/12/21 44 Light Fixtures and Trim 10 days Wed 11/3/21 Tue 11/16/21 45 Acoustical Ceiling Tile/Trim 5 days Wed 11/17/21 Tue 11/23/21 46 Vehicle Equipment Installation 15 days Wed 10/27/21 Tue 11/16/21 47 Doors and Hardware 5 days Wed 11/17/21 Tue 11/23/21 48 Miscellaneous Accessory Install 5 days Wed 10/27/21 Tue 11/2/21 49 Toilet Accessory Install 3 days Wed 10/27/21 Fri 10/29/21 50 HVAC Equipment Startup 7 days Wed 11/24/21 Thu 12/2/21 51 52 Exterior Canopy Work 22 days Tue 7/6/21 Wed 8/4/21 53 Sawcut/Site Demo 2 days Tue 7/6/21 Wed 7/7/21 54 Excavate for Footings 1 day Thu 7/8/21 Thu 7/8/21 55 Form/Place Footings 5 days Fri 7/9/21 Thu 7/15/21 56 Steel Erection 5 days Fri 7/16/21 Thu 7/22/21 57 Sheet Metal Flashings and tRim 3 days Fri 7/23/21 Tue 7/27/21 58 Electrical Rough In 3 days Wed 7/28/21 Fri 7/30/21 59 Paint and Finish 3 days Mon 8/2/21 Wed 8/4/21 60 61 62 Exterior Site Work 25 days Fri 5/7/21 Thu 6/10/21 63 Site Demo 5 days Fri 5/7/21 Thu 5/13/21 7� 64 Excavate/Install Sewer Line 10 days Fri 5/14/21 Thu 5/27/21 �Y 65 Patch and Repair for Sewer Tie In 10 days Fri 5/28/21 Thu 6/10/21 66 67 Final Inspections 2 days Fri 12/3/21 Mon 12/6/21 - -I 68 Final Cleaning 5 days Wed 11/24/21 Tue 11/30/21 69 C of 0/Substantial Completion 1 day? Tue 12/7/211 Tue 12/7/21 Project: Tukwila Public Works Fleet W Date: Fri 4/16/21 Task Progress Milestone • Project Summary W Extemal Milestone G Split critical path Summary VIV External Tasks I 1 Deadline b Page 1 46 City ofTukwilr Allan Ekberg, Mayor Deportment of -Community Development - Nom GierIoff ACP Director INFORMATIONAL MEMORANDUM TO: Transportation & Infrastructure Services Committee FROM: Nora Gierloff, DCD Director BY: Alison Turner, Sustainable Transportation Program Manager Chris Andree, Sustainable Transportation Outreach Coordinator CC: Mayor Ekberg DATE: June 11, 2021 SUBJECT: Transportation Demand Management Program Regional Mobility Grant Program Award ISSUE The Transportation Demand Management (TDM) Program is asking for approval to accept a WSDOT Regional Mobility Grant (RMG) Program award. The City has been awarded $336,000.00 for the 2021- 2023 biennium and is projected to receive $336,000.00 for the 2023-2025 biennium. BACKGROUND The TDM Program was awarded and is currently administering a July 2019 — June 2021 Regional Mobility Grant. The TDM Program successfully applied for a new 4 -year "Regional TDM for South King County" project. This new funding award will enable the TDM Program to continue providing regional TDM services in Tukwila and partner cities in South King County including Burien, Des Moines, Kent, Renton, and SeaTac. DISCUSSION The RMG project, to be implemented July 1, 2021 through June 30, 2025, and will provide TDM services to employers, residents, commuters and visitors in Tukwila and partner cities to reduce traffic congestion and improve air quality in South King County. By providing transportation information, resources and incentives, the project will encourage a mode shift away from driving alone and increase the use of transit, carpooling, active transportation, telecommuting, and new mobility services. FINANCIAL IMPACT There will be no impact to the general fund. Local match of $168,000.00, 20% of the project budget, will be provided by the City's TDM Allocation (formerly called Commute Trip Reduction), plus funding from a federal 2023-2024 CMAQ grant award and/or local in-kind funding should there be any. RECOMMENDATION The Council is being asked to accept the WSDOT Regional Mobility Grant Program Award and consider this item on the Consent Agenda at the June 21, 2021, Regular Meeting. ATTACHMENT: Award Letter Tukwila City Hall • 6200 Southcentor Boulovord • Tukwila, WA 98158 • 206.43.3-1800 • Whhsite_ TukwilaWt.giw 47 Washington State 11F7; Department of Transportation May 19, 2021 Allan Ekberg, Mayor City of Tukwila 6200 Southcenter Blvd, #100 Tukwila, WA 98188-2544 Subject: 2021-2023 Regional Mobility Grant Program Award Dear Allan Ekberg: Transportation Building 310 Maple Park Avenue S.E. P.O. Box 47300 Olympia, WA 98504-7300 360-705-7000 TTY: 1-800-833-6388 www.wsdot.wa.gov Congratulations! The Washington State Department of Transportation (WSDOT) is pleased to provide your organization's Regional Mobility Grant Program award for the 2021-2023 biennium. Listed in the table below are your funded project(s), contingent upon approval of the state's budget appropriations: Project Award 2021-2023 Projected 2023-2025 Regional TDM for South King County $336,000 $336,000 Please note that funds are reimbursable for grant -supported activities beginning July 1, 2021. Project expenditures accrued prior to this date may not be charged to your award. Primary point of contact Monica Ghosh, Community Liaison, is your primary WSDOT contact. They will assist you in developing your project scope, schedule of deliverables, budget and contract execution. Monica can be reached at monica.ghosh@wsdot.wa.gov or 360-810-0131. Contact your Community Liaison if you have any questions or concerns. Scoring methodology An independent review panel evaluated applications using the following four criteria to create a ranked project list: 1. Reduce delay 2. Improve connectivity 3. Readiness to proceed 4. Project performance 48 Allan Ekberg City of Tukwila May 19, 2021 Page 2 WSDOT staff reprioritize the list based on criteria in RCW 47.66.030(1)(b) and ESHB 2322 Section 220(5)(a). The prioritized project list was submitted to the Legislature for final determination in January 2021. Additional information If you are unable to successfully implement your project, your matching -funds sources are no longer available, or you will be unable to meet your application's pledged match, please contact your Community Liaison You will be using the new, online Grants Management System (GMS) to manage your grant(s). Announcements regarding GMS user trainings will be sent out late spring or early summer. If you have questions regarding the GMS, contact PTDGMSsupport@wsdot.wa.gov or 360-705- 7111. We appreciate the valuable services your agency provides. We look forward to finalizing your grant agreement(s) and funding your project(s). Again, congratulations! Sincerely, Jillian Nordstrom, Grants and Community Partnerships Manager Public Transportation Division cc: Jeff Petterson, WSDOT Firas Makhlouf, WSDOT Monica Ghosh, WSDOT Beth Le Duc, WSDOT Evan Olsen, WSDOT Allyson Ruppenthal, WSDOT Ricardo Gotla, WSDOT Alison Turner, City of Tukwila 49