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Home My WebLink AboutTIS 2021-06-14 Item 2B - Final Acceptance - Public Works Shops - Minkler Restroom Remodel with Saybr Contractors and The Gordian Group INFORMATIONAL MEMORANDUM Transportation & Infrastructure Services Committee TO: Hari Ponnekanti, Public Works Director/City Engineer FROM: MichaelRonda,Public WorksProjectManager BY: Mayor Allan Ekberg CC: June 11, 2021 DATE: Public Works Shops-Minkler Restroom Remodel SUBJECT: Project No. 91930606,Contract No.20-048 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage and performance bond. BACKGROUND Contract No. 20-048withSaybr Contractors, Incwas issued onJuly 1,2020for the bathroom remodel at the Minkler Public WorksMaintenance Shop.This projectprovidedanADA accessible bathroom, showerand lockerroomfacilities for members of the Public Works Operation and Maintenance Staff.The contract was performed throughaJob Order Contract (JOC)so paymentincluded a Job Order componentto Saybr and a Management Fee to The Gordian Group for their supportof the contract.This closeout will apply to both portions of the JobOrder. DISCUSSION Construction for this JOC component was physically completed onMay6,2021.Twochange ordersfor a total of $4,198.77were executedto includea modification to thematerials used for the bathroom partitions,different locker hardware,and some permit fees which were a direct reimbursable item in the contract. PROJECT PHOTOS 23 INFORMATIONAL MEMO Page 2 FINANCIAL IMPACT Theconstruction contractat awardwas$272,061.44,which included the costs for both the Saybr contract and the Gordian fee.The total project budget was setat $308,000 to includein-house construction support,project management and other soft costs.No explicit contingency was dedicated tothe project. The final contract cost was within budget and the remaining $31,739.79 willbe used on security upgrades and lighting upgrades as approved by Council in March 2020. ProjectCosts Initial Construction Contract$272,061.44 Changes and Net Over/UnderQuantities 4,198.77 Final Construction ContractAmount$276,260.21 RECOMMENDATION Councilisbeing asked toformally accepttheMinkler Restroom RemodelProjectwith Saybr Contractors Incand The Gordian Group,in the amount of $276,260.21andauthorizerelease of thebonds, subject to standard claim and lienreleaseprocedures, andconsider this item on the Consent Agenda at the June 21, 2021Regular Council Meeting. ATTACHMENTS:Notice of CompletionSaybr Contract #20-048-Final Pay Estimate 24 x 306.98.594.480.62.00 BR MIKE RONDA WITHIN 10% OVERAGE ALLOTTED 25 INVOICE NO. INVOICE 26645 3852 S 66th Street Tacoma, WA 98409-2472 Phone: (253) 531-2144 Fax: (253) 536-2068 City of TukwilaCOT Minkler Bldg Restroom Reno SHIP SOLD 11210 Tukwila International Bl600 Minkler Bldvd TO TO Tukwila, WA 968188Tukwila, WA 98188 ACCOUNT NOPO NUMBERJOB NUMBERTERMSINVOICE DATEPAGE 1 CITTUK919306062202087Net 305/12/2021 Contract No. 20-048 Project No. 91930606 Budget Item: 91930606.300.178 and 402.98.594.353.48.00 CLIN QUANTITYDESCRIPTIONUNIT PRICEEXTENDED 1Contract Billing No. 7422.91422.91 100% Complete IT422.91 TEM OTAL T42.71 AX TA465.62 OTAL MOUNT 26 27 28 Department Use Only NOTICE OF COMPLETION OF Assigned to:Date Assigned: PUBLIC WORKS CONTRACT Date 05/19/2021 Form Version Original Revision Reason Awarding Agency InformationPrime Contractor Information Name TUKWILA, CITY OF UBI 179000208 Name SAYBR CONTRACTORS INC UBI 601795367 Address 6300 S CENTER BLVD #100 TUKWILA,WA-98188 Address 3852 S 66th St. Tacoma,WA-98409 Email Address Mike.Ronda@TukwilaWA.gov Email Address ggegax@saybr.com Contact Name Michael Ronda Phone 206-433-7194 Contact Name SAYBR Phone 253-531-2144 x_____CONTRACTORS INC Project Information Project Name Minkler Restroom Contract # 20-048 Affidavit ID 1025089 Jobsite Address 600 Minkler Blvd Tukwila, WA 98188 Date Awarded Date Work Commenced Date Work Completed Date Work Accepted 07/01/202012/14/202004/23/202105/06/2021 Federally Funded Transportation Project If yes, attach Contract Bond Statement. Bond Waived? Retainage Waived?Subcontractors Used? If yes, complete Addendum A. Detailed Description of Work Completed Provide new modular restroom DOR Tax Information *Right-click on the total field and select Update Field to auto-calculate. Contract Amount$236,174.69Liquidated Damages$ 0.00 Additions (+)$3,644.93Amount Disbursed$263,838.18 Reductions (-)$ 0.00Amount Retained$ 0.00 Sub-Total*$239,819.62 Other$ 0.00 Sales Tax Amount$24,018.56Sales Tax Rate 10.10% If multiple rates, attach a list. TOTAL*$263,838.18TOTAL*$263,838.18 These two totals must be equal. Apprentice Utilization Information Was Apprentice Utilization Required? Engineer’s Estimate $ 0.00 If yes, complete this entire section. Was a Good Faith Effort approved? Utilization % 3.60% Comments First four payments of $203,214.86 were taxed at 10%. Total Tax was $20,321.48. Final three payments of $36,604.76 were taxed at 10.1%. Total Tax was $3,697.08 The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM THE RETAINED FUNDS until receipt of all release certificates and affidavits. Submitting Form: Submit the completed form by email to all three agencies below. Employment Security Department Registration, Inquiry, Standards & Coordination Unit Contract Release (360) 890-3499 (855) 545-8163, option # 4 publicworks@esd.wa.gov ContractRelease@LNI.WA.GOV 29 Addendum A: Please List all Subcontractors and Sub-tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor’s Name:UBI Number: (Required)Affidavit ID* ADEPT 601443349 996643 ASPHALT PATCH SYSTEMS 601290396 1019153 EVERGREEN HOUSE 603492821 1022527 EZ SYSTEMS 602619251 1024728 THOMPSON ELECT CONSTRS INC 602011056 1022689 VESTA HOUSING SOLUTIONS LLC 603595759 1011828 WELCOME RAMP SYSTEMS INC 602096666 1019184 30