HomeMy WebLinkAboutTIS 2021-06-14 Item 2C - Final Acceptance - Public Works Shops Fleet and Facilities - Fence and Gates with Fence Specialists
INFORMATIONAL MEMORANDUM
Transportation & Infrastructure Services Committee
TO:
Hari Ponnekanti, Public Works Director/City Engineer
FROM:
Michael Ronda, Public Works Project Manager
BY:
Mayor Allan Ekberg
CC:
June 11, 2021
DATE:
Public Works ShopsFleet & Facilities Fence and GatesProject
SUBJECT:
Project No. 91630601,Contract No. 20-076
Project Completion and Acceptance
ISSUE
Accept Contract No. 20-076 as complete and authorize release of performance bond.
BACKGROUND
The Fence and Gates Project is part of the Public Works Fleet & Facilities Building Improvements. The purpose of
the project was to provide new security fencing and automated gates at the new Public Works Fleet and Facilities
Building (the old Heiser site) after multiple instances of trespassing and homeless encampments were discovered
onsite. Contract No. 20-076 with Fence Specialists LLC was issued on September 21, 2020 for the Public Works
Fleet & Facilities Building Fence and Gates Project.
DISCUSSION
Construction for the Fence and Gates Project was physically completed on April 27, 2021. No major changes were
encountered during construction. One change order for $6,189.70 was executed to add bollards and modifications to two
of the control system pedestals. The new gate and fence system is much appreciated and will ensure that the new Public
Works Fleet and Facilities Building is a safe and secure location for staff and Public Works resources.
FINANCIAL IMPACT
Contract Budget Project Budget
Initial Construction Contract $122,312.63 $300,000.00
Change Orders 1 & 2 6,189.70
Underruns (0.00) (171,497.67)
Final Contract Amount $128,502.33$128,502.33
RECOMMENDATION
Council is being asked to formally accept the closeout for Contract No. 20-076 with Fence Specialists LLC, in the
amount of $128,502.33 and authorize the release of the performance bond, subject to standard claim and lien
release procedures, and consider this item on the Consent Agenda at the June 21, 2021 Regular Council Meeting.
ATTACHMENTS:2021CIP Page56
Final Pay Estimate
Notice of Completion
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INFORMATIONAL MEMO
Page 2
PROJECT PHOTOS
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Department Use Only
NOTICE OF COMPLETION OF
Assigned to:Date Assigned:
PUBLIC WORKS CONTRACT
Date 05/27/2021 Form Version Original Revision Reason
Awarding Agency InformationPrime Contractor Information
Name TUKWILA, CITY OF UBI 179000208 Name FENCE SPECIALISTS LLC UBI 602372567
Address 6300 S CENTER BLVD #100 TUKWILA,WA-98188 Address 10708 Golden Given Rd E Tacoma,WA-98455
Email Address Mike.Ronda@TukwilaWA.gov Email Address thomash@fencespecialists.com
Contact Name Michael Ronda Phone 206-433-7194 Contact Name FENCE Phone 253-531-5452
x_____SPECIALISTS LLC
Project Information
Project Name PW Fleet & Facilities Bldg Contract # Project # Affidavit ID 1023792
91630601
Jobsite Address
Date Awarded Date Work Commenced Date Work Completed Date Work Accepted
08/04/202009/28/202004/30/202104/30/2021
Federally Funded Transportation Project
If yes, attach Contract Bond Statement.
Bond Waived? Retainage Waived?Subcontractors Used?
If yes, complete Addendum A.
Detailed Description of Work Completed Install fence per cotnract
DOR Tax Information
*Right-click on the total field and select Update Field to auto-calculate.
Contract Amount$111,193.30Liquidated Damages$ 0.00
Additions (+)$5,520.90Amount Disbursed$128,502.33
Reductions (-)$ 0.00Amount Retained$ 0.00
Sub-Total*$116,714.20 Other$ 0.00
Sales Tax Amount$11,788.13Sales Tax Rate 10.10%
If multiple rates, attach a list.
TOTAL*$128,502.33TOTAL*$128,502.33
These two totals must be equal.
Apprentice Utilization Information
Was Apprentice Utilization Required? Engineer’s Estimate $ 0.00
If yes, complete this entire section.
Was a Good Faith Effort approved?
Utilization % 0.00%
Comments
The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM THE RETAINED FUNDS until receipt of all release certificates and affidavits.
Submitting Form: Submit the completed form by email to all three agencies below.
Employment Security Department
Registration, Inquiry, Standards &
Coordination Unit
Contract Release
(360) 890-3499
(855) 545-8163, option # 4
publicworks@esd.wa.gov
ContractRelease@LNI.WA.GOV
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Addendum A: Please List all Subcontractors and Sub-tiers Below
This addendum can be submitted in other formats.
Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed.
Subcontractor’s Name:UBI Number: (Required)Affidavit ID*
METRO OVERHEAD DOOR INC 600544587 1028650
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