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Home My WebLink AboutReg 2021-06-21 COMPLETE AGENDA PACKETTukwila City Council Agenda REGULAR MEETING •❖ 44-W 1 LA wQs Q 4-4 "',n ti,, 190$ Allan Ekberg, Mayor Counci/members: ❖ Verna Seal ❖ Kathy Hougardy David Cline, City Administrator ❖ De'Sean Quinn ❖ Thomas McLeod Kate Kruller, Council President ❖ Zak Idan ❖ Cynthia Delostrinos Johnson THE MEETING WILL 20-28 ADOPTED ANY PUBLIC AGENCY, RCW 42.30 UNLESS NOT BE CONDUCTED AT TUKWILA CITY HALL, BASED ON THE GOVERNOR'S PROCLAMATION 2020 WHICH SAYS IN PART: TO RCW 42.30, IS PROHIBITED FROM CONDUCTING ANY MEETING, SUBJECT TO MARCH 24, SUBJECT (A) THE MEETING IS NOT CONDUCTED IN-PERSON AND INSTEAD PROVIDES AN OPTIONS) FOR THE PUBLIC TO ATTEND THE THE PHONE For Technical Monday, June 21, 2021; 7:00 PROCEEDINGS THROUGH, AT MINIMUM, TELEPHONIC ACCESS, ..." NUMBER FOR THE PUBLIC TO LISTEN TO THE MEETING IS: 1-253-292-9750, ACCESS CODE: 670077847#. Click here to: Join Microsoft Teams Meeting Support during the meeting call: 1-206-431-2179. PM • Ord #2655 • Res #2024 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Sal/sh people. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS— including comment on items both on and not on the meeting agenda * 2021 update * Those wishing to provide public comments now have the opportunity to verbally address the City Council via phone or Microsoft Teams for up to 5 minutes for items both on and not on the meeting agenda. To take advantage of this option, please email citycouncil@tukwilawa.gov with your name and the topic you wish to speak on by 5:00 PM on the date of the meeting. Please clearly indicate that your message is for public comment during the meeting. You will receive further instructions and be called upon during the meeting to address the City Council. 4. APPOINTMENT Confirm the appointment of Kathleen Gantz to Position #3 on the Park Commission, with a term expiring December 31, 2023. Pg.1 5. PRESENTATION Report from the Public Safety Bond Financial Oversight Committee. Andy Reiswig, Chair of Public Safety Bond Financial Oversight Committee. Pg.9 6. CONSENT AGENDA a. Approval of Minutes: 6/7/21 (Regular Mtg.) b. Approval of Vouchers c. Approve an application for lodging tax funds from the City of Tukwila for the 2021 USA Rugby 7s National Championship, in an amount not to exceed $10,000.00. [Reviewed and forwarded to Consent by the Planning and Community Development Committee on 6/7/21. J (continued..) Pg.15 REGULAR MEETING June 21, 2021 Page 2 6. CONSENT AGENDA (cont.) d. Accept as complete the Minkler Restroom Remodel Project (contract #20-048) with Sabyr Contractors, Inc., and The Gordian Group and authorize release of retainage, subject to the standard claim and lien release procedures (final cost of project, including retainage: $276,260.21). [Reviewed and forwarded to Consent by the Transportation and Infrastructure Services Committee on 6/14/21. ] e. Accept as complete the Public Works Shops Fleet and Facilities—Fence and Gates Project (contract #20-076) with Fence Specialists, LLC, and authorize release of retainage, subject to the standard claim and lien release procedures (final cost of project, including retainage: $128,502.33). [Reviewed and forwarded to Consent by the Transportation and Infrastructure Services Committee on 6/14/21. ] f. Authorize acceptance of a grant from the WSDOT (Washington State Department of Transportation) Regional Mobility Grant Program for the City's Transportation Demand Management Program in the amount of $336,000.00. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Services Committee on 6/14/21. ] Pg.29 Pg.41 Pg.51 7. UNFINISHED BUSINESS a. Weekly COVID-19 report. b. A resolution adopting a Six-Year Transportation Improvement Program (2022-2027) and directing the same to be filed with the State Secretary of Transportation and the Transportation Improvement Board. c. A resolution to become a signatory to the Regional Coordination Framework for disasters and planned events and the associated agreement. d. An update on the Tukwila Teen and Senior Center Project. e. An update on the Tukwila Pond Master Plan. Pg.59 Pg.67 Pg.89 Pg.145 Pg.157 8. NEW BUSINESS 9. REPORTS a. Mayor b. City Council c. Staff – City Administrator Report Pg.207 10. MISCELLANEOUS 11. EXECUTIVE SESSION 12. ADJOURNMENT This agenda is available Remote Tukwila Council at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. meetings are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov) WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comments. The City Council will also accept comments on an agenda item when the item is presented in the agenda, but speakers are limited to commenting once per item each meeting. When recognized by the Presiding Officer, please go to the podium if on-site or turn on your microphone if attending virtually and state your name clearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting. Members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. The proponent shall speak first and is allowed 15 minutes to make a presentation. 3. The opponent is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After the proponents and opponents have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/ COUNCIL AGENDA SYNOPSIS kJI' r' i 4 f Initials ITEM No. O 40 S Meeting Date Prepared by Mayor's review Council review %'' El 6/21/21 CT 4 Q\\......., �r��r 1908 ITEM INFORMATION STAFF SPONSOR: MAYOR EKBERG ORIGINAL AGENDA DATE: 6/21/21 AGENDA ITEM TITLE Recommended appointment to the Park Commission CATEGORY ❑ Discussion Mtg Date II Motion Mtg Date 6/21/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mfg Date SPONSOR ❑ Council ►1 Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PIF SPONSOR'S Recommended appointment of Kathleen Gantz to Position #3 of the Park Commission SUMMARY REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 6/21/21 MTG. DATE ATTACHMENTS 6/21/21 Informational Memorandum dated 5/27/21 1 2 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: City Council FROM: Mayor Ekberg DATE: May 27, 2021 SUBJECT: Appointment to Park Commission ISSUE Position #3 on the Park Commission is currently vacant. Planning Commission Position #3: This position is currently vacant. I am recommending the appointment of Kathleen Gantz to fill this vacancy. Kathleen currently works for Seattle Parks and Recreation and her family has lived in Tukwila for over three generations. She will be a valuable addition to the Park Commission. Her application is attached for your review. The term for this position expires December 31, 2023. RECOMMENDATION I am recommending this appointment be confirmed by Council at the June 21, 2021 Council Meeting. 3 4 City ofTukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 RECEIVED Email: BoardsComms@tukwilawa.gov Website: www.tukwilawa.gov Application forAppointment BOARDS, COMMISSIONS AND COMMITTEES Pleasecomplete the ENTIRE application form. Submitting a resume is optional. NAME: Gantz Last ADDRESS: Street City MAILING ADDRESS (if different): HOME PHONE: MOBILE PHONE: EMPLOYER: City of Seattle E M Kathleen First Tukwila IL:r Please check all that apply to you within Tukwila city limits: D Resident ❑ School District Representative DATE: 5/25/21 D M.I. 98168 Zip ❑ BusinessOwner/Representative ❑ High School Student wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: n Arts n Civil Service n Equity & Social Justice ❑✓ Parks ❑ Planning BOARDS & COMMITTEES: ❑ CommunityPoliceAdvisory n Human Services ❑ Library ❑ Lodging Tax ❑ Other/Special Committee: HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑l'es ❑ No If"yes", please list: Equity and Social Justice, 2010-2015 A AVAILABLE TO ATTEND MEETINGS: *Daytime I. Evenings Please note that upon submission, all information on this document becomes public record. For further clarification regardingthisapplication ormore information regarding boardsand commissions pleasecall 206-433-1850. 5 Boards&CommissionsApplication Page2 Please describe your interest in serving on a board, commission or committee and include your qualificationsforthe position.(Pleaselimityourresponseto500wordsorless.) As a resident living across the street from Foster Memorial Park I feel it's important for the neighborhoods impacted by the acitivities at the parks to have a voice. I also feel it's important for the Parks and Recreation Department to know what residents deal with on a regular basis. Instead of just being a complaining resident I'm signing up to be a part of the solution as well as a voice for my neighbors and neighborhood. My twenty-two year career has been spent in Parks & Recreation and Education including five years with the Tukwila School District. I currently work for Seattle Parks and Recreation and fully understand and believe in the importance and value of Parks and Recreation Programming. I come from a family who has made Tukwila home for over three generations and was taught by the best the importance of being involved in community. The Pea Patch at Riverton Park, Gully Gardens, is named for my grandparents and I want to ensure their legacy is continued. Please note that upon submission, all information on this document becomes public record. For further clarification 6 regardingthisapplicationormoreinformationregardingboardsandcommissionspleasecall206-433-1850. Boards&CommissionsApplication Page3 Professional/Community Activities (organizations, clubs, service groups, etc.): Member of: Washington Recreation and Parks Association National Recreation and Parks Association Hobbies/Interests: Gardening, crochet, reading, baking, being outdoors, travel. Other comments/additional information for consideration: N/A Please note that upon submission, all information on this document becomes public record. For further clarification regardingthisapplication ormore information regarding boardsand commissions pleasecall 206-433-1850. 7 8 CITY OF TUKWILA PUBLIC SAFETY BOND FINANCIAL OVERSIGHT COMMITTTEE Final Report to the City Council June 2021 On behalf of my fellow members, I am pleased to present you with the final Report of the Public Safety Bond Financial Oversight Committee. Per the Charter adopted in Resolution 1892, our role was to review the allocation of bond proceeds and progress on achieving the purposes of the Public Safety Bond and to report to the City Council semi-annually. Pursuant to Ordinance 2509 and Resolution 1892, this Committee has been meeting since 2017 to review status and expenditure reports relating to the Public Safety Bond as approved by Tukwila voters at the November 8, 2016 General Election. Our Committee met on March 2, 2021 and had the opportunity to hear directly from the Police Chief, Fire Chief and Municipal Court Judge on the new facilities funded by the Public Safety Bond. We also reviewed budget status and expenditure reports to date. We learned during this meeting that all bond proceeds have been expended. Per the amended Charter adopted by the City Council in Resolution 2020, this means that our work as a Committee is complete and this will be our final Report. The Oversight Committee has to date reviewed bond expenditures through February 2021 and finds that these expenditures are in compliance with the purposes of the Public Safety Bond. The Committee is grateful for this unique opportunity to support our community and we have appreciated the City Council's support in our work. We would also like to extend a big thank you to all of the City staff in the Public Works and Accounting groups for making our jobs easier along the way, and especially to Laurel Humphrey for her work in making the committee process run smoothly and effectively. Andy Reiswig, Jovita McConnell, Sean Goode, Randy Coplen, Jessica Jerwa Attachments: March 2, 2021 Committee Minutes & Draft April 21, 2021 Committee Minutes 9 10 City of Tukwila Public Safety Bond Financial Oversight Committee March 2, 2021 Virtual Meeting due to COVID-19 Emergency 4:00 p.m. MINUTES I. Call to Order II. Roll Call Committee members: Andy Reiswig, Chair; Jovita McConnell, Vice -Chair; Sean Goode, Jessica Jerwa, Randy Coplen Staff: Laurel Humphrey, Vicky Carlsen, Aaron Williams, Jay Wittwer, Kimberly Walden, Trish Kinlow, Eric Dreyer III. Approval of Agenda The agenda was approved by unanimous consent. IV. Approval of Minutes The November 10, 2020 meeting minutes were approved by unanimous consent. V. New Business a. Public Safety Plan Project Update Staff presented an overview of the Public Safety Plan status and projects. Police Chief Dreyer, Municipal Court Judge Walden, and Fire Chief Wittwer each spoke about the new facilities. b. Public Safety Plan Financial Overview The Committee reviewed the final original and revised revenue and expenditure budgets for the Public Safety Plan. c. Expenditure Report The Committee reviewed a list of expenditures through February 2021, which includes all bond funded expenditures. d. Next Steps for Committee With this meeting the Committee has fulfilled its purpose of reviewing bond expenditures. The Committee agreed to meet one more time in April to review and approve a final report to the City Council. 1 11 VI. Miscellaneous VII. Adjournment The meeting was adjourned at 4:40 by unanimous consent. Minutes by LH 12 City of Tukwila Public Safety Bond Financial Oversight Committee April 21, 2021 Virtual Meeting due to COVID-19 Emergency 4:00 p.m. MINUTES I. Call to Order II. Roll Call Committee members: Andy Reiswig, Chair; Jessica Jerwa, Randy Coplen Staff: Laurel Humphrey, Vicky Carlsen, Tony Cullerton III. Approval of Agenda The agenda was approved by unanimous consent. IV. Approval of Minutes The March 2, 2021 meeting minutes were approved by unanimous consent. V. New Business 1 a. Final Report to Council Committee members discussed the draft report and agreed that it should state that the expenditures were found to be in compliance with the purposes of the Public Safety Bond. Chair Reiswig mentioned he will send staff additional suggested language thanking the Council and staff. The Committee requested all member names be listed on the report. VI. Adjournment The meeting was adjourned at 4:17 by unanimous consent. Minutes by LH 1 13 14 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 6/21/21 B) M ITEM INFORMATION ITEM No. 6.C. 15 STAFF SPONSOR: B. MILES ORIGINAL AGENDA DATE: 6/21/21 AGENDA ITEM TITLE Lodging Tax Funding Requests CATEGORY ❑ Discussion Mtg Date 11 Motion Date 6/21/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg SPONSOR ❑ Council ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&'R ❑ Police ❑ PIF 11 Mayor SPONSOR'S LTAC recommends approval of a lodging tax requests from the City of Tukwila Office of SUMMARY Economic Development to sponsor the USA Rugby 7s Championships to be held at Starfire Sports. The funds come from the City's lodging tax program and no general fund dollars will be used. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Arts Comm. ❑ Parks Comm. 5/1/21 PCD, 6/8/21 COMMITTEE CHAIR: KRULLER /1 Planning & Community Dev. ❑ Planning Comm. AND HOUGARDY LTAC DATE: LTAC, RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Mayor's Office, Economic Development Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $10,000 $225,000 $0 Fund Source: 101 FUND, LODGING TAX (TOURISM) Comments: Per State Law, lodging tax can only be used for tourism promotion activities. MTG. DATE RECORD OF COUNCIL ACTION 6/21/21 MTG. DATE ATTACHMENTS 6/21/21 Informational Memorandum, dated May 25, 2021. City of Tukwila, Staff Report to Lodging Tax Committee, Rugby 7s Championship City of Tukwila, Rugby 7s, Lodging Tax Application Minutes from the lune 7, 2021 PCD Meeting 15 16 W i City of Tukwila Allan Ekberg, Mayor 19oa INFORMATIONAL MEMORANDUM TO: Planning and Community Development FROM: Brandon Miles, Business Relations Manager CC: Mayor Ekberg DATE: May 25, 2021 SUBJECT: Lodging Tax Funding Requests ISSUE Review of a lodging tax funding request from the City of Tukwila, Office of Economic Development for the 2021 USA Rugby 7s National Championship. BACKGROUND The City collects a 1% lodging tax on certain qualifying overnight stays in paid accommodations (hotels/motels/Airbnb) in the City. State law limits the use of these funds to tourism promotion'. There is currently just over $1 million in lodging tax funds available for use. The City's Lodging Tax Advisory Committee (LTAC) reviews all requests for use of lodging tax funds. LTAC then forwards a list of recommended applications to the City Council for its review and consideration. If LTAC does not recommend an application be funded, that application is not forwarded to the City Council. The City Council may approve or deny any of the applications recommended by the LTAC. The City Council may also approve an application and increase or decrease the dollar amount awarded2. The City accepts applications on a rolling basis, with the LTAC reviewing requests monthly. Pending Applications Following its April 9, 2021 meeting, LTAC recommended approval of a lodging tax request from the City of Tukwila Office of Economic Development not to exceed $10,000 to sponsor and help host the 2021 USA Rugby 7s National Championship to be held at Starfire Sports. 1 RCW 67.28.080 (6) defines "tourism promotion" as "...activities, operations, and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding the marketing of or the operation of special events and festivals designed to attract tourists." 2 On August 17, 2016, the Washington State Attorney General's Office issued an informal opinion regarding whether a municipality could change the dollar amounts recommended by the local lodging tax advisory committee. Specifically, the informal opinion states: "When awarding lodging tax revenues pursuant to RCW 67.28.1816(2)(b)(ii), a municipality may award amounts different from the local lodging tax advisory committee's recommended amounts, but only after satisfying the procedural requirements of RCW 67.28.1817(2), according to which the municipality must submit its proposed change to the advisory committee for review and comment at least forty-five days before final action on the proposal." 17 18 INFORMATIONAL MEMO Page 2 1. City of Tukwila, 2021 USA Rugby 7s National Championship (Not to Exceed $10,000) Since the Seattle Seawolves began playing at Starfire Sports in 2018 the City of Tukwila has slowly been building its rugby brand. The goal of Economic Development staff is that Tukwila is considered the epicenter of rugby in the Pacific Northwest, similar to how Tukwila is viewed for soccer. In early 2020 Economic Development staff reached out to the Washington Athletic Club (WAC), the defending rugby 7s national champion, on a possible partnership and developing rugby events to bring to the region. Unfortunately, COVID-19 impacted a partnership moving forward in 2020. The WAC is currently working to bring the 2021 USA Rugby 7s National Championship to Tukwila in August of 2021. This event will bring in teams from across the country, with an estimated attendance of 300 people. A youth event may also be added to the August event. The goal with the sponsorship is to ensure that Tukwila hotels get the room nights generated from the tournament, estimated to be between 500 to 700. In addition, the sponsorship will provide the opportunity for the City to promote things to do in the City for participants. The event will also help to build the City's rugby brand. LTAC Recommendation on Application: Do Fund Staff Recommendation on Application: Do Fund FINANCIAL IMPACT The total request for lodging tax funds is not to exceed $10,000.00. Staff will work to neogiate a scope of service and the final amount for the sponsorship may be below $10,000. No general fund dollars will be used. The six-year Tourism Financial Plan approved by the City Council in December of 2020 allocated a total of $150,000 in lodging tax funding for sponsorships in 2020. 2020 Tourism Six -Year Financial Plan Allocation Sponsorships: $150,000.00 Global to Local Request (Already Approved): ($5,000.00) City of Tukwila, Juneteenth Event (Already Approved) ($5,000.00) City of Tukwila, Seawolves Partnership (Already Approved) ($20,000) City of Tukwila, Rugby 7s (Pending with Council) ($10,000) Remaining Sponsorship Funds: $110,000.00 RECOMMENDATION Staff recommends that the Committee approve the funding request and forward the request to the June 21, 2021 consent agenda. ATTACHMENTS 1. City of Tukwila, Staff Report to Lodging Tax Committee, Rugby 7s 2. City of Tukwila, Lodging Tax Application, Rugby 7s OTtl(liv ila Staff Memorandum Lodging Tax Advisory Committee Funding Request Name of Applicant: City of Tukwila Address: 6200 Southcenter Blvd. Tukwila, WA 98188 Total Funds Requested: Not to exceed $10,000 About the Applicant: The City of Tukwila is a non -charter City organized under the laws of the State of Washington. Founded in 1908, Tukwila is one of the oldest cities in King County. Since its founding, Tukwila has always been a community at the "crossroads." Tukwila lies at one of the busiest freeway interchanges in Washington State. The City has a small bedtime population of just under 20,000. During the day the City's population swells to over 150,000 people, with people coming to the City to work, shop, dine, stay in hotels, and to visit once in a life time experiences, such as the Museum of Flight or iFly. The City is one of the most diverse cities in the country. Over 70 languages are spoken in the Tukwila School District. Many well-known businesses are based in Tukwila, such as BECU, Westfield Southcenter, Seattle Seawolves, Seattle Sounders FC, Top Pot Donuts, Pop Gourmet, and the Sabey Corporation. The City has over 2,000 hotel rooms and over 100 restaurants Funds Previously Awarded: None for this event. The City has previously been provided funds for a variety of activities. Funding Request Narrative: The City of Tukwila is requesting lodging tax funds to sponsor the 2021 Men's and Women's Rugby 7 National Championships to be held August 14 and 15 at Starfire Sports. The Championships will bring in teams from across the United States and will be the first games held since 2019. The pandemic caused the cancelation of the games in 2020. City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 19 OTt1(14 ila Staff Comments: With the growth of rugby and the commencement of Seawolves games in Tukwila in 2018, the City has an opportunity to grow its rugby brand nationally. The following are the benefits of this event: • Could generate over 700 room nights in the City over three nights. The sponsorship agreement will allow the City to ensure that the Tukwila hotels can capture these room nights. • Builds a relationship with USA Rugby and other rugby groups in the Pacific NW to help secure future rugby events in the City. • Helps with branding the City as a rugby destination. • Ability to amplify our marketing to participants and promote things to do for participants and their family members. Consistency with Six Year Financial Model: For 2021, the Six Year Financial Plan shows the City spending $150,000 for sponsorship, such as this. There will be sufficient funds remaining in the budget for other 2021 sponsorships. Sponsorship Funds Provided in Six Year Financial Plan: $150,000 Spice Bridge Request (approved) ($5,000) Juneteenth Request (approved) ($5,000) Seawolves (approved) ($20,000) City of Tukwila, Rugby 7 (pending) ($10,000) Remaining Funds: $110,000 Note, the total amount of this sponsorship will not exceed $10,000. The exact amount could be lower as we negotiate the final scope. City of Tukwila Staff Recommendation to LTAC: Approval Notes: None. 20 City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Application to the City of Tukwila for Use of 2021 Lodging Tax Funds Event or Activity Name (if applicable): 2021 National Rugby 7 Sponsorship Amount of Lodging Tax Requested: Not to Exceed $10,000 Applicant Organization: City of Tukwila Federal Tax ID Number: 91-6001519 Mailing Address: Office of the Mayor 6200 Southcenter Blvd Tukwila, WA 98188 Primary Contact Name: Brandon Miles Primary Contact Phone: 206-431-3684 Primary Contact Email Address: Brandon.Miles@Tukwilawa.gov Check all the service categories that apply to this application: Tourism promotion or marketing. Operation of a special event or festival designed to attract tourists. Operation of a tourism -related facility owned or operated by a non-profit organization. Operation and/or capital costs of a tourism -related facility owned by a municipality or a public facilities district. Check which one of the following applies to your agency: Non -Profit (Note: Attach a copy of your current non-profit corporate registration from the Washington Secretary of State Office) Municipality For Profit Corporation I am an authorized agent of the organization/agency applying for funding. I understand that: • I am proposing a tourism -related service for 2021. If awarded, my organization intends to enter into a services contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit for use of City property, if applicable. • My agency will be required to submit a report documenting economic impact results in a format determined by the City. Signature: /s/ Date: May 11, 2021 21 1) Describe your tourism -related activity or event. The 2021 USA National Rugby 7s Championship. The Washington Athletic Club (WAC) and other local rugby groups are working to bring the 2021 USA Men's and Women's National Rugby 7s Championship to the Pacific Northwest in August at Starfire Sports. This event will feature rugby teams from throughout the United States for a weekend of competition and fun. The event is currently an adult only event but may also expand to include a youth tournament as well. It is estimated that over 300 people will be attending for two days and three nights. Rugby 7s is played on the same size field at a traditional 15 aside rugby match. With fewer player and more space the game is fast paced and high scoring. 1) If an event, list the event name, date(s), and projected overall attendance. The tournament is scheduled for August 14 and 15. Over 300 attendees for an adult only tournament. If the youth tournament occurs, the total attendance could be around 500 attendees. 2) Is your event/activity/facility focusing on attracting overnight tourists, day tourists, or both? Both, with a large number of visitors coming from out of the area and flying in for the tournament. 3) Describe why visitors will travel to Tukwila to attend your event/activity/facility. This is an established tournament that has been in operation since the mid-1980s. Tukwila is home to one of the few facilities able to host a rugby tournament of this size. USA Rugby will promote the tournament to teams throughout the United States. 4) Describe the geographic target of the visitors you hope to attract (locally, regionally, nationally, and/or internationally). For team attendance the event will be marketed by USA Rugby nationwide. In 2019, 16 men's teams and 16 women's teams attended the three-day tournament. Due to COVID-19, no event was held in 2020. The number of teams attending this year may be expanded. The City and the local promoters will promote the event locally to help draw fan attendance, subject to COVID-19 restrictions. Page 2 of 6 22 5) Describe the prior success of your event/activity/facility in attracting tourists. This event has been in operation for nearly 35 years. USA Rugby and WAC have success in organizing large sporting event, such as this. The tournament will bring teams in from throughout the United States. 6) If this your first time holding the event/activity/facility provide background on why you think it will be successful. N/A 7) Describe the media strategy you employ to promote your event/activity/facility to attract overnight and/or day tourists? Please list any digital or print media (newsletters, e -blasts, social media, etc.) your agency uses or intends to use to promote your event/activity/facility. USA Rugby will promote the tournament to men and women rugby teams nationwide. The City will promote the tournament in the greater Seattle area to draw fans to the games and to brand the City as the epicenter of rugby in the Pacific NW. 8) Describe how you will promote lodging establishments, restaurants, retailers, and entertainment establishments in the City of Tukwila. The event organizers will be required to select a Tukwila hotel or hotels to be the official lodging business(es) for the tournament. Through the Experience Tukwila brand the City will promote offerings of things to do, such as restaurants and shopping, to the teams and their family members traveling with them to the tournament. 9) Is the City able to use your digital and print media for collaborative marketing? Yes. 10) Describe how you will use the name, "Tukwila" in publications, promotions, and for your event? Nationally, the tournament will be marked as being in Seattle, but will use a Tukwila address. 11) Measurements and Metrics (Note: You will be required to report these metrics as part of the close out of the agreement between your organization and the City.) As a direct result of your proposed tourism -related service, provide an estimate of: a. Overall attendance at your proposed event/activity/facility. 2,000 over two days, includes fans and participants. Page 3 of 6 23 b. Number of people who will travel fewer than 50 miles for your event/activity. 1,000 over two days, includes fans and participants. c. Number of people who will travel more than 50 miles for your event/activity. 300 to 500. d. Of the people who travel more than 50 miles, the number of people who will travel from another country or state. 300 to 500. e. Of the people who travel more than 50 miles, the number of people who will stay overnight in Tukwila. 300 to 500. f. Of the people staying overnight, the number of people who will stay in PAID accommodations (hotel/motel/bed-breakfast) in Tukwila. 300 to 500. g. Number of paid lodging room nights resulting from your proposed event/ activity/facility (for example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights) 450 to 750 Assuming two people per room and three nights. 12) What methodologies did you use to calculate the estimates and what methodologies will you use to track outcomes, such as total participants, estimated visitor spending, etc? The event organizer will be required to contract with a Tukwila hotel or hotels for the event. The city will confirm the final actual room county following the conclusion of the tournament. The City will also work with the event organizers on a follow up survey to track other outcomes, such as total estimated spend and overall quality of the visit and experience. Page 4 of 6 24 13) Are you applying for lodging tax funds from another community? If so, which communities and in what amounts? No. 14) Are you applying funding from Seattle Southside Regional Tourism Authority (SSRTA)? If so, in what amount? No. 15) What is the overall budget for your event/activity/facility? What percent of the budget are you requesting from the City of Tukwila? The estimated budget for the event is $30,000 to $40,000. The City is estimating that our sponsorship will between $5,000 and $10,000, depending on a number of factors, such as the total tournament size and whether a youth component is added. 16) What will you cut from your proposal or do differently if full funding for your request is not available or recommended? The event would likely occur even without a sponsorship; however, the City would not be able to secure an official hotel for the event. In addition, this is a great opportunity for the City to build a relationship with USA Rugby to bring more events to the City in the future. Applications are considered on a rolling basis. Please contact staff to discuss the process for having the application reviewed by the City's Lodging Tax Advisory Committee. Completed applications should be submitted to: Lodging Tax Advisory Committee c/o Brandon Miles City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 Or, Brandon.Miles@Tukwilawa.gov Questions? LTAC Contact: Brandon J. Miles (206) 431-3684 Brandon.Miles@Tukwilawa.gov. Page 5 of 6 25 Updated: January 5, 2021 Page 6 of 6 26 City of Tukwila City Council Planning & Community Development Committee Meeting Minutes June 7, 2021 - 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Staff Present: Kathy Hougardy, Chair; Verna Seal, Thomas McLeod Rachel Bianchi, Derek Speck, Nora Gierloff, Stacy Hansen, Brandon Miles, Laurel Humphrey Chair Hougardy called the meeting to order at 5:30 p.m. and asked for consensus to consider the House Bill 1220 item as the second order of business. I. BUSINESS AGENDA A. Lodging Tax Funding Request - Rugby 7s National Championship Staff is seeking Council approval of up to $10,000 for the City of Tukwila to support the Rugby *7s National Championship in August 2021. Committee Recommendation Unanimous approval. Forward to June 21, 2021 Regular Consent Agenda. Staff provided an update on efforts to implement requirements of HB 1220, which limits municipal authority around emergency shelters, transitional housing and permanent supportive housing. Councilmembers discussed a list of policy considerations to forward to the Planning Commission. NW AP"— Item(s) for Follow-up *Add clarifying language that services will be offered to residents, not day visitors. *Add language clarifying that that proximity to transit be in terms of walkability. *Explore options and definitions for spacing and concentration. B. House Bill 1220 Requirements and Work Plan Committee Recommendation Discussion only. '14IF C. Health through Housing Program Councilmembers continued discussion of the program and agreed that the County should determine if there are any qualified properties for sale in Tukwila before any further discussions can take place. Item(s) for Follow-up *Ask King County to investigate property options. Committee Recommendation 27 28 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 06/21/21 JR ITEM INFORMATION ITEM NO. 6.D. 29 STAFF SPONSOR: MIKE RONDA ORIGINAL AGENDA DATE: 06/21/21 AGENDA ITEM TITLE Public Completion Works Shops- Minkler Restroom Remodel and Acceptance CATEGORY ❑ Discussion Mtg Date Motion Date 06/21/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date 1 Mtg SPONSOR ❑Council Mayor HR DCD ❑Finance Fire TS P&R ❑Police PIV Court SPONSOR'S The Notice to Proceed for Contract No. 20-048 with Saybr Contractors, Inc was issued on SUMMARY July 1, 2020 for the bathroom remodel at the Minkler Public Works Maintenance Shop. This project provided an ADA accessible bathroom, shower and locker room facilities for members of the Public Works Operation and Maintenance staff. Construction was physically completed on May 6, 2021. Council is being asked to accept and finalize the contract with Saybr Contractors, Inc for $276,260.21. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: VERNA SEAL ❑ LTAC DATE: 06/14/2021 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $276,260.21 $308,000.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 06/21/21 MTG. DATE ATTACHMENTS 06/21/21 Informational Memorandum dated 06/11/21 Notice of Completion Contract No. 20-048 Final Pay Estimate Minutes from Transportation and Infrastructure Committee meeting of 06/14/21 29 30 City of Tukwila Mart Ekberg, r'i a•; c� i Pubfiic Works Department - Hort Ponnekanti, Director/City engineer INFORMATIONAL MEMORANDUM TO: Transportation & Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Michael Ronda, Public Works Project Manager CC: Mayor Allan Ekberg DATE: June 11, 2021 SUBJECT: Public Works Shops- Minkler Restroom Remodel Project No. 91930606, Contract No. 20-048 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage and performance bond. BACKGROUND Contract No. 20-048 with Saybr Contractors, Inc was issued on July 1, 2020 for the bathroom remodel at the Minkler Public Works Maintenance Shop. This project provided an ADA accessible bathroom, shower and locker room facilities for members of the Public Works Operation and Maintenance Staff. The contract was performed through a Job Order Contract (JOC) so payment included a Job Order component to Saybr and a Management Fee to The Gordian Group for their support of the contract. This closeout will apply to both portions of the Job Order. DISCUSSION Construction for this JOC component was physically completed on May 6, 2021. Two change orders for a total of $4,198.77 were executed to include a modification to the materials used for the bathroom partitions, different locker hardware, and some permit fees which were a direct reimbursable item in the contract. PROJECT PHOTOS Tukwila City Hall 6200 SouthcenterBoulevard # Tukwila, WA 98188. 2O5-432-1800. eb : Tukwik!WA. v 31 INFORMATIONAL MEMO Page 2 FINANCIAL IMPACT The construction contract at award was $272,061.44, which included the costs for both the Saybr contract and the Gordian fee. The total project budget was set at $308,000 to include in-house construction support, project management and other soft costs. No explicit contingency was dedicated to the project. The final contract cost was within budget and the remaining $31,739.79 will be used on security upgrades and lighting upgrades as approved by Council in March 2020. Project Costs Initial Construction Contract $272,061.44 Changes and Net Over/Under Quantities 4,198.77 Final Construction Contract Amount $276,260.21 RECOMMENDATION Council is being asked to formally accept the Minkler Restroom Remodel Project with Saybr Contractors Inc and The Gordian Group, in the amount of $276,260.21 and authorize release of the bonds, subject to standard claim and lien release procedures, and consider this item on the Consent Agenda at the June 21, 2021 Regular Council Meeting. ATTACHMENTS: Notice of Completion — Saybr Contract #20-048 - Final Pay Estimate 32 `+kwifaCity -afi • 6200 Southrenter Boutovard • Thkvikr, WA 98i& • 20E-433-2800 Virgb0h0_ TukwifoWA. gaw Public Works Department CONTRACT VOUCHER Today's Date: 6/7/2021 Contract No. 20-048 Vendor Project No. Project Title Contract Title Expires Date Saybr Contractors, Inc. 91930606 Minkler Shop Restroom Remodel Minkler Shop Restroom Remodel Thru Last Change Order / Supplement No. Date Submitted to Finance This Payment # Invoice Date Invoice No 12/31/2020 Change Order 2 5/20/2021 Ox Notice of completion? 5/12/2021 26645 BARs This payment applies to Amount CheckNo 91930606.3000.178 $465.62 $263,838.18 Total: 306.98.594.480.62.00 $465.62 Total Previously Invoiced $263,372.56 This Invoice Amount $465.62 Total Invoiced To Date $263,838.18 Checked by: Approved by: Paid Date: ODosi-oe.eczotte Key. 605abc12c1OCe,acec5PID960286008c,1 6tceJ Key: 41,4113.2fbab00140C3blocid.30f0a7935 BR HARI PONNEKANTI MIKE RONDA Warrant No: Amount: Total Encumbered: $263,801 58 Remaining Contract Balance: ($36.60) WITHIN 10% OVERAGE ALLOTTED 33 CONTRACTORS, INC. Building Relationships 3852 S 66th Street Tacoma, WA 98409-2472 Phone: (253) 531-2144 Fax: (253) 536-2068 SOLD City of Tukwila TO 11210 Tukwila International BI Tukwila, WA 968188 INVOICE SHIP TO INVOICE NO COT Minkler Bldg Restroom Reno 600 Minkler Bldvd Tukwila, WA 98188 26645 ACCOUNT NO PO NUMBER JOB NUMBER TERMS INVOICE DATE PAGE CITTUK 91930606 2202087 Net 30 5/12/2021 1 Contract No. 20-048 Project No. 91930606 Budget Item: 91930606.300.178 and 402.98.594.353.48.00 CLIN QUANTITY DESCRIPTION UNIT PRICE EXTENDED 1 Contract Billing No. 7 100% Complete 422.91 422.91 34 ITEM TOTAL TAX 422.91 42.71 TOTAL AMOUNT 465.62 DOCUMENT SUMMARY SHEET APPLICATION AND CERTIFICATE FOR PAYMENT APPLICATION NO: 7 INVOICE NO: 7 PERIOD: 05/01/21 - 05/30/21 PROJECT NO: 2202087 co co co 0) c U_ .0 O 0 O O) = a 0 CT - 17) _ c m w c co WO c co g a -_ 3 0- 01CCoH TO OWNER/CLIENT: CONTRACT DATE: 7/1/2020 VIA ARCHITECT/ENGINEER: co12 0) >4 W 0) O c 00 0 m o U u 0 C Q o ' c O a) c LN U M L O N L m Z co >>m "5 0 o co co H 0 as V U�c c >•O . %LO 0 0(NOH LL (n- co CO M CONTRACT FOR: COT Minker Bldg Restroom Remodel Prime Contract O U N (0 m m a� cw E 0 To 0 r m L a) U Q a = c c 2 N O L 0 J 0 '3 - 0 O o N E Oo a N L _ e- 8 O "6U a c L @ c 0 O U0 d) ` O O c .E U 0 3 a m 0 a o 0 - 0 o O O o @ a) 0 ,eo -c o -c' a) o 0 U w Y a) L > a) rL > 0 o m 0 E a 2 a 0_ a) cu) c _c o L E 0 T o c > co O co -Ca a m w 0 L U c c O w E Q oEn 0 0 U -D a c.) .N 3 m a T O a) a) L m as -- 2„a-) > `0 O D 0 ac) E U 0 0 0 E > i J Q N O Uo 8 CONTRACTOR'S APPLICATION FOR PAYMENT shy CON 0) M N N O O O - V 0) 0) co c (o a0 a0 O M O49 co 0) N N N J ER 64 ER c 0 0 U U 0 0 U a) L_ L c O U a) c 0 c 0 0 0) .0 c 0 O N c a) E T co a a) O a) EL N N m 0 a a) a L <(1) Original Contract Sum Net change by change orders Contract Sum to date (Line 0 m a O a 2 0 O b N O co a) a a o d) O 00 E E — T° o 0U 0 0 > CD O CO 0 O O a. 0.00% of completed work 0.00% of stored material L Subscribed and sworn to before .0 a) E Notary Public: My commission expires: O N O co h- 6 rn O 0) c0 co 0) 0) co co N N H3 ER c 0 E T co a N co o f O m U O w a o E O a) w Q co 0 J--- Current payment due: ARCHITECT'S/ENGINEER'S CERTIFICATE FOR PAYMENT O O N M [O (0 N W 0) y - N O L NSP 0 aa)) 3 L a) -0 O w W W 0) CC N o to W - m U m U -S. E c Z m Ucn0 o� N c0 < E _ m 0 a) 0 0 .0 m0 c 0 0 0_ 0 O L.= a a a) m c as m o m a E 'N a °' a o o a m U a) � L N Lrz 'C O E 0) 0 0 •mU N ai m m y0 0 0 c m U co co .Q N ui a aa)) amici ti 0 0 i 0 c a L O U W Z.3 CO c -) o H m .o 'US a t O co U .0 E E c O m Q o < U Q Q Q ARCHITECT/ENGINEER: DEDUCTIONS O O O cos - ADDITIONS CO O M 00 O O O ER co V co co M 00 CHANGE ORDER SUMMARY Total changes approved in previous months by Owner/Client: Total approved this month: Net change by change orders: a) 0 a) co O O L U .2' c o o 0 0 o 0 a 0 J L L O >. m a .N CO aa) 0 o Q O E m a) a I- U U a) co c m coo a) 0 o c a U c m J a) L This certificate Owner/Client or Contractor under this Contract. DOCUMENT DETAIL SHEET CONTINUATION SHEET APPLICATION NUMBER: 7 ocument SUMMARY SHEET, APPLICATION AND CERTIFICATE FOR PAYMENT, containing APPLICATION DATE: Contractor's signed Certification is attached. PERIOD: 05/01/21 - 05/30/21 Use Column I on Contracts where variable retainage for line items apply. O w rA 0 RETAINAGE $0.00 o 0 0 Va o 0 0 49 0 0 0 0 0 0 0 0 0 69 $0.00 $0.00 2 BALANCE TO FINISH (C - G) 0 CD 0 V) 0 O 0 V3 0 O 0 U) 0 O 0 V) 0 O 0 63 0 O 0 U) 0 o 0 69 0 0 0 fR O 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 O 0 TOTAL COMPLETED AND STORED TO DATE (D + E + F) $21,145.40 CO COM n 0 oCo r� EA CO Cry r� r 69 $31,531.36 $133,924.39 $1,831.54 CO O co O O (ri N 69 CO co a r W M N V! LL MATERIALS PRESENTLY STORED (NOT IN DOR E) 0 O O V) 0 O O V3 0 O O U) 0 0 O 63 0 O O 63 0 O O U) 0 O O 63 0 O O V3 D E WORK COMPLETED THIS PERIOD CO N NN 0 O O 63 0 0 O U) 0 O O 63 0 0 O 69 0 O O 69 0 0 O Vf $422.91 FROM PREVIOUS APPLICATION (D + E) $20,722.49 CO CO N:. c0 O C 69- CO CO LO N- CO V U) CO CO MN L. CO 69 O CO 7 O CO CO fR $1,831.54 O O W O CO LO N 69 $235,751.78 0 SCHEDULED VALUE $21,145.40 CO O N.: O r-- 69 M CO l0 CO V 69V3 $31,531.36 O M 4 O M M V3 $1,831.54 CO O COa O (0 N CO O P- as M N Vl 00 DESCRIPTION OF WORK 10 ft Overhang / Canopy 26 LF of Steel Locker U 0 _ U w w Engineer and Architecture, Modular Coordination (0 O O 2 Plumbing Stairs and Landing TOTALS: COST CODE None None None 00 O Z None None None < W• O I- Z .- N CO V (0 CO C- O w rA 0 C3 O RETAINAGE PCCO#001 17-099 Awning and Locks S0.00 $0.00 $0.00 $0.00 $0.00 100.00% $0.00 $0.00 BALANCE TO FINISH (C - G) 0 o 0 0 0 0 0 0 O O o TOTAL COMPLETED AND STORED TO DATE (D + E + F) 0 0 0 O O V! D E Va 69 Vi FROM PREVIOUS APPLICATION (D + E) BALANCE TO FINISH (C - G) 0 0 0 0 DESCRIPTION OF WORK GRAND TOTALS: O 0 0 0 0 0 69 69 Vi 1 0 0 0 0 a) O a)0 o O 0, (7 0 0 0 0 0 0 TOTAL COMPLETED AND STORED TO DATE (D + E + F) $1,826.80 $1,818.13 $3,644.93 MATERIALS PRESENTLY STORED (NOT IN DOR E) 0 0 0 O O 0 LI. 0 0 69 O VI- iLLV) D E WORK COMPLETED THIS PERIOD 0 0 0 0 O O O O O 69 V) V! FROM PREVIOUS APPLICATION (D+E) 0 CO $3,644.93 0 c0 W N CO N- CO Ei3 Vj 0 SCHEDULED VALUE $1,826.80 $1,818.13 $3,644.93 0 DESCRIPTION OF WORK 17-001 Toilet Patitions 17-001 Awning Design & Locks TOTALS: N 0 0 0 0 0 0 Q W Z _ N- N CO o0 A O O C3 O RETAINAGE $0.00 2 BALANCE TO FINISH (C - G) 0 0 Vi 0 U o O 0 0 O O o TOTAL COMPLETED AND STORED TO DATE (D + E + F) N o mf C16. M N Vi LL MATERIALS PRESENTLY STORED (NOT IN DOR E) O O V! D E WORK COMPLETED THIS PERIOD T N Tr V) FROM PREVIOUS APPLICATION (D + E) $239,396.71 0 SCHEDULED VALUE LON T CD 01 N Vi m DESCRIPTION OF WORK GRAND TOTALS: a W0 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Department Use Only Assigned to: Date Assigned: Date 05/19/2021 Form Version Original Revision Reason Awarding Agency Information Prime Contractor Information Name TUKWILA, CITY OF UBI 179000208 Name SAYBR CONTRACTORS INC UBI 601795367 Address 6300 S CENTER BLVD #100 TUKWILA,WA-98188 Address 3852 S 66th St. Tacoma,WA-98409 Email Address Mike.Ronda@TukwilaWA.gov Email Address ggegax@saybr.com Contact Name Michael Ronda Phone 206-433-7194 x Contact Name SAYBR CONTRACTORS INC Phone 253-531-2144 Project Information Project Name Minkler Restroom Contract # 20-048 Affidavit ID 1025089 Jobsite Address 600 Minkler Blvd Tukwila, WA 98188 Date Awarded 07/01/2020 Date Work Commenced 12/14/2020 Date Work Completed 04/23/2021 Date Work Accepted 05/06/2021 Federally Funded Transportation Project If yes, attach Contract Bond Statement. ❑ Bond Waived? Retainage Waived? Subcontractors Used? If yes, complete Addendum A. 4 Detailed Description of Work Completed Provide new modular restroom DOR Tax Information *Right -click on the total field and select Update Field to auto -calculate. Contract Amount $236,174.69 Liquidated Damages $ 0.00 Additions (+) $3,644.93 Amount Disbursed $263,838.18 Reductions (-) $ 0.00 Amount Retained $ 0.00 Sub -Total* $239,819.62 Other $ 0.00 Sales Tax Amount $24,018.56 Sales Tax Rate If multiple rates, attach a list. 10.10% TOTAL* $263,838.18 TOTAL* $263,838.18 These two totals must be equal. Apprentice Utilization Information Was Apprentice Utilization Required? If yes, complete this entire section. ❑ Engineer's Estimate $ 0.00 Utilization % 3.60% Was a Good Faith Effort approved? Comments First four payments of $203,214.86 were taxed at 10%. Total Tax was $20,321.48. Final three payments of $36,604.76 were taxed at 10.1%. Total Tax was $3,697.08 The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM THE RETAINED FUNDS until receipt of all release certificates and affidavits. Submitting Form: Submit the completed form by email to all three agencies below. Department of Revenue �h WashingtonState Depanmentot 41.r_ Employment Security Department ft,Public Works Section `% Labor & Industries Registration, Inquiry, Standards & (360) 704-5650 Contract Release Coordination Unit PWC c@udor.wa_gov (855) 545-8163, option # 4 (360) 890-3499 ContractRelease@LNI.WA.GOV publicworks@esd.wa.gov 37 Addendum A: Please List all Subcontractors and Sub-tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* ADEPT 601443349 996643 ASPHALT PATCH SYSTEMS 601290396 1019153 EVERGREEN HOUSE 603492821 1022527 EZ SYSTEMS 602619251 1024728 THOMPSON ELECT CONSTRS INC 602011056 1022689 VESTA HOUSING SOLUTIONS LLC 603595759 1011828 WELCOME RAMP SYSTEMS INC 602096666 1019184 38 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes June 14, 2021 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency CouncilmembersPresent:Verna Seal, Chair, De'Sean Quinn, Thomas McLeod Staff Present: Alison Turner, Tracy Gallaway, Mike Ronda, Stephanie Gardner, Hari Ponnekanti, Cody Lee Gray, Brittany Robinson, Tanya Taylor, Garret, Dan Nguyen, Chris Andree Scott Bates, Cyndy Knighton, Bryan Still, Adam Cox, Cody Lee Gray Chair Seal called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Fleet Leasing Program Staff recommends changing to a fleet leasing system and provided a program overview. Committee Recommendation Discussion only. B. Trash Pickup and Graffiti Cleaning Staff provided an overview on current efforts toward a "Tukwila Clean" messaging and awareness campaign that will help connect residents with information, resources, and volunteer opportunities. Item(s) for follow-up: Consider presentation to COPCAB. Committee Recommendation Discussion only. C. Project Completion- Minkler Restroom Remodel Staff is seeking Council approval of project closeout and release of retainage in the amount of *$276,260.21 with Saybr Contractors Inc. and The Gordian Group for the Minkler Restroom Remodel Project . Committee Recommendation Unanimous approval. Forward to June 21, 2021 Regular Consent Agenda. 39 40 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 06/21/21 JR ITEM INFORMATION ITEM NO. 6.E. 41 STAFF SPONSOR: MIKE RONDA ORIGINAL AGENDA DATE: 06/21/21 AGENDA ITEM TITLE Public Completion Works Shops Fleet & Facilities — Fence and Gates Project and Acceptance CATEGORY ❑ Discussion Mtg Date Motion Date 06/21/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date 1 Mtg SPONSOR ❑Council Mayor HR DCD ❑Finance Fire TS P&R ❑Police PIV Court SPONSOR'S The Notice to Proceed for Contract No. 20-076 with Fence Specialists LLC was issued on SUMMARY Sept. 21, 2020, for the Public Works Fleet & Facilities Building Fence and Gates Project. This project was to provide new security fencing and automated gates at the new Public Works F&F Building after multiple instances of trespassing and homeless encampments were discovered onsite. Construction was physically completed on April 27, 2021. Council is being asked to accept and finalize the contract with Fence Specialists LLC for $128,502.33. REVIEVG'ED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: VERNA SEAL ❑ LTAC DATE: 06/14/2021 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $128,502.33 $300,000.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 06/21/21 MTG. DATE ATTACHMENTS 06/21/21 Informational Memorandum dated 06/11/21 Notice of Completion Contract No. 20-076 Final Pay Estimate Minutes from Transportation and Infrastructure Committee meeting of 06/14/21 41 42 City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation & Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Michael Ronda, Public Works Project Manager CC: Mayor Allan Ekberg DATE: June 11, 2021 SUBJECT: Public Works Shops Fleet & Facilities — Fence and Gates Project Project No. 91630601, Contract No. 20-076 Project Completion and Acceptance ISSUE Accept Contract No. 20-076 as complete and authorize release of performance bond. BACKGROUND The Fence and Gates Project is part of the Public Works Fleet & Facilities Building Improvements. The purpose of the project was to provide new security fencing and automated gates at the new Public Works Fleet and Facilities Building (the old Heiser site) after multiple instances of trespassing and homeless encampments were discovered onsite. Contract No. 20-076 with Fence Specialists LLC was issued on September 21, 2020 for the Public Works Fleet & Facilities Building Fence and Gates Project. DISCUSSION Construction for the Fence and Gates Project was physically completed on April 27, 2021. No major changes were encountered during construction. One change order for $6,189.70 was executed to add bollards and modifications to two of the control system pedestals. The new gate and fence system is much appreciated and will ensure that the new Public Works Fleet and Facilities Building is a safe and secure location for staff and Public Works resources. FINANCIAL IMPACT Contract Budget Initial Construction Contract $122,312.63 Change Orders 1 & 2 6,189.70 Underruns (0.00) Final Contract Amount $128,502.33 Project Budget $300,000.00 (171,497.67) $128,502.33 RECOMMENDATION Council is being asked to formally accept the closeout for Contract No. 20-076 with Fence Specialists LLC, in the amount of $128,502.33 and authorize the release of the performance bond, subject to standard claim and lien release procedures, and consider this item on the Consent Agenda at the June 21, 2021 Regular Council Meeting. ATTACHMENTS: 2021 CIP Page 56 Final Pay Estimate Notice of Completion Tukwila City Hall * 6200 SauthcenterBoulevard' * Tukwila, WA 98188 206-433-18W * Website: Tukwi/aWALgav 43 INFORMATIONAL MEMO Page 2 PROJECT PHOTOS Tukwila City Hall * 6200 Siuthcenter Boulevard * Tukwila, WA 98188 206.433.1800 * G +'ebsite: TurkwiraWA., w 44 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Department Use Only Assigned to: Date Assigned: Date 05/27/2021 Form Version Original Revision Reason Awarding Agency Information Prime Contractor Information Name TUKWILA, CITY OF UBI 179000208 Name FENCE SPECIALISTS LLC UBI 602372567 Address 6300 S CENTER BLVD #100 TUKWILA,WA-98188 Address 10708 Golden Given Rd E Tacoma,WA-98455 Email Address Mike.Ronda@TukwilaWA.gov Email Address thomash@fencespecialists.com Contact Name Michael Ronda Phone 206-433-7194 x Contact Name FENCE SPECIALISTS LLC Phone 253-531-5452 Project Information Project Name PW Fleet & Facilities Bldg Contract # Project # 91630601 Affidavit ID 1023792 Jobsite Address Date Awarded 08/04/2020 Date Work Commenced 09/28/2020 Date Work Completed 04/30/2021 Date Work Accepted 04/30/2021 Federally Funded Transportation Project If yes, attach Contract Bond Statement. ❑ Bond Waived? Retainage Waived? Subcontractors Used? If yes, complete Addendum A. '/ Detailed Description of Work Completed Install fence per cotnract DOR Tax Information "Right -click on the total field and select Update Field to auto -calculate. Contract Amount $111,193.30 Liquidated Damages $ 0.00 Additions (+) $5,520.90 Amount Disbursed $128,502.33 Reductions (-) $ 0.00 Amount Retained $ 0.00 Sub -Total* $116,714.20 Other $ 0.00 Sales Tax Amount $11,788.13 Sales Tax Rate If multiple rates, attach a list. 10.10% TOTAL* $128,502.33 TOTAL* $128,502.33 These two totals must be equal. Apprentice Utilization Information Was Apprentice Utilization Required? If yes, complete this entire section. ❑ Engineer's Estimate $ 0.00 Utilization % 0.00% Was a Good Faith Effort approved? Comments The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM THE RETAINED FUNDS until receipt of all release certificates and affidavits. Submitting Form: Submit the completed form by email to all three agencies below. crAla Department of Revenue Public Works Section (360}704-5650 PWC@dor.wa.gov Washington State Department of !Milk & Industries Contract Release (855) 545-8163, option # 4 ContractRelease@ LN I. WA. GOV Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 890-3499 publicworks@esd.wa.gov 45 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required Affidavit ID* METRO OVERHEAD DOOR INC 600544587 1028650 46 Public Works Department CONTRACT VOUCHER Vendor Project No. Project Title Contract Title Expires Date Thru Last Change Order / Suppleme Date Submitted to Finance This Payment # Invoice Date Invoice No Today's Date: 6/7/2021 Contract No. 20-076 91630601.3000.123 $50,118.51 I Fence Specialists $50,118.51 91630601 Public Works Shops - PSP Public Works Shops - PSP Fence Project 10/30/2020 it No. Change Order 1 6/7/2021 Final Payment ❑ Notice of completion? 5/4/2021 60521 BARs This payment applies to Amount CheckNo 91630601.3000.123 $50,118.51 I Total: 306.98.594.480.62.00 $50,118.51 Total Previously Invoiced $78,383.82 Remaining Contract Balance: This Invoice Amount $50,118.51 I Total Invoiced To Date $128,502.33 Checked by: Approved by: Paid Date: Key. 931,10927c,aatlfifia.,9bcc11303555fd3 BR MIKE RONDA Warrant No: Amount: Total Encumbered: $128,502 33 Remaining Contract Balance: $0.00 47 9efteee gieeitteideit 10708 Golden Given Rd E Tacoma, WA 98445 Serving The Grantor Puget Sound Since 1%9 Phone 253-531-5452 Fax 253-531-5457 INVOICE Invoice Number 60521 Invoice Date N N Shipped Amount O CO M O Ef3 O C) O N In LC) EH co CO N © LC) oO N r ER N co Ch CO 01 00 f— 69- BALANCE DUE $ 50,118.51 Job Number 49331 co H in g N— ffl _ OJ Ls H-3 SHIP TO: FLEET & FACILITIES BLDG PROJECT #91630601 N U �^L 0 Down Payment Received Weight Description INSTALL FENCE AND GATES PER CONTRACT TAX (10.1%) CHANGE ORDER #1 TAX (10.1%) Total new contract value = PREVIOUS PROJECT PAYMENT Invoice Total r $ 50,118.51 ISOLD TO: CITY OF TUKWILA 6200 SOUTHCENTER BLVD TUKWILA, WA 98188 Customer # O c) cV) Order Date 8/7/2020 Quantity Ordered 48 2' 0 U c a) Oo 0 w Q w C9 z w U W -J z z s= 0 U 3 . U U > O C O O O O C) -D co - N Y E O (6 > 0 • a p O O L N U c 7 E c E ❑- o .. U O C C 0 U U 0 a) O ca 0 E N O 0 0 U a) U 0 0 C6 W U 0 z PLEASE REMIT PAYMENT TO: FENCE SPECIALISTS 10708 GOLDEN GIVEN RD E 253-531-5452 Transportation & Infrastructure Services Committee Minutes June 14, 2021 D. Project Completion- Public Works Fleet & Facilities Shop Fence & Gates Project Staff is seeking Council approval of project closeout and release of performance bond with *Fence Specialists LLC in the amount of $128,502.33 for the Public Works Shops Fence & Gates Project. Committee Recommendation Unanimous approval. Forward to June 21, 2021 Regular Consent Agenda. E. Public Works Fleet & Facilities Shop Project Update Staff presented an update on the Project, which is on schedule and on budget. Committee Recommendation Discussion only. F. GrantAward- Transportation Demand Management Program Staff is seeking Council approval to accept a WSDOT Regional Mobility Grant Program Award in the amount of $336,000 for 2021-2023. Funding will continue TDM efforts to reduce traffic congestion improve air quality. Committee Recommendation Unanimous approval. Forward to June 21, 2021 Regular Consent Agenda. 11. Miscellaneous Councilmember Quinn noted that heavy truck traffic continues to be a problem in neighborhoods. The Committee requested a future agenda item on the topic. The meeting adjourned at 6:24 p.m. Committee Chair Approval Minutes by LH 49 50 COUNCIL AGENDA SYNOPSIS kJ�- 44. Initials ITEM No. 0 1. MeetingDate Prepared by Mayors review Council review 0 6/21/21 AT 1 906 ITEM INFORMATION STAFF SPONSOR: ALISON TURNER ORIGINAL AGENDA DATE: 6/21/21 AGENDA ITEM TITLE TDM Regional Mobility Grant Program Award CATEGORY ❑ Discussion Mtg Date 11 Motion Mtg Date 6/21/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs 11 DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW' SPONSOR'S The Transportation Demand Management (TDM) Program is asking for approval to accept a SUMMARY WSDOT Regional Mobility Grant (RMG) Program award. The City has been awarded $336,000 for the 2021-2023 biennium and is projected to receive $336,000 for the 2023- 2025 biennium. The Council is being asked to accept the award. REVIEWED BY Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 6/14/21 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPONSOR/ADMIN. Department of Community Development COMMITTEE Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 6/21/21 Informational Memorandum dated 6/14/21 Award Letter Minutes from the 6/14 Transportation & Infrastructure Services Committee meeting 51 52 City of Tukwila Allan Ekberg, Mayor Department of Community Development - Nora Gierloff, AICP, Director TO: Transportation & Infrastructure Services Committee FROM: Nora Gierloff, DCD Director BY: Alison Turner, Sustainable Transportation Program Manager Chris Andree, Sustainable Transportation Outreach Coordinator CC: Mayor Ekberg DATE: June 14, 2021 SUBJECT: TDM Regional Mobility Grant Program Award ISSUE The Transportation Demand Management (TDM) Program is asking for approval to accept a WSDOT Regional Mobility Grant (RMG) Program award. The City has been awarded $336,000 for the 2021- 2023 biennium and is projected to receive $336,000 for the 2023-2025 biennium. BACKGROUND The TDM Program was awarded and is currently administering a July 2019 — June 2021 Regional Mobility Grant. The TDM Program successfully applied for a new 4 -year "Regional TDM for South King County" project. This new funding award will enable the TDM Program to continue providing regional TDM services in Tukwila and partner cities in South King County including Burien, Des Moines, Kent, Renton and SeaTac. DISCUSSION The RMG project, to be implemented July 1, 2021, through June 30, 2025, will provide TDM services to employers, residents, commuters and visitors in Tukwila and partner cities to reduce traffic congestion and improve air quality in South King County. By providing transportation information, resources and incentives, the project will encourage a mode shift away from driving alone and increase the use of transit, carpooling, active transportation, telecommuting, and new mobility services. FINANCIAL IMPACT There will be no impact to the general fund. Local match (20% of the project budget, $168,000) will be provided by the City's TDM Allocation (formerly called Commute Trip Reduction) plus funding from a federal 2023-2024 CMAQ grant award and/or local in-kind funding should there be any. RECOMMENDATION The Council is being asked to accept the WSDOT Regional Mobility Grant Program Award and consider this item on the Consent Agenda at the June 21, 2021, Regular Meeting. ATTACHMENTS Attachment A: Award Letter Tukwila City Hall • 6200 Sauthcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 53 54 Washington State 11F7; Department of Transportation May 19, 2021 Allan Ekberg, Mayor City of Tukwila 6200 Southcenter Blvd, #100 Tukwila, WA 98188-2544 Subject: 2021-2023 Regional Mobility Grant Program Award Dear Allan Ekberg: Transportation Building 310 Maple Park Avenue S.E. P.O. Box 47300 Olympia, WA 98504-7300 360-705-7000 TTY: 1-800-833-6388 www.wsdot.wa.gov Congratulations! The Washington State Department of Transportation (WSDOT) is pleased to provide your organization's Regional Mobility Grant Program award for the 2021-2023 biennium. Listed in the table below are your funded project(s), contingent upon approval of the state's budget appropriations: Project Award 2021-2023 Projected 2023-2025 Regional TDM for South King County $336,000 $336,000 Please note that funds are reimbursable for grant -supported activities beginning July 1, 2021. Project expenditures accrued prior to this date may not be charged to your award. Primary point of contact Monica Ghosh, Community Liaison, is your primary WSDOT contact. They will assist you in developing your project scope, schedule of deliverables, budget and contract execution. Monica can be reached at monica.ghosh@wsdot.wa.gov or 360-810-0131. Contact your Community Liaison if you have any questions or concerns. Scoring methodology An independent review panel evaluated applications using the following four criteria to create a ranked project list: 1. Reduce delay 2. Improve connectivity 3. Readiness to proceed 4. Project performance 55 Allan Ekberg City of Tukwila May 19, 2021 Page 2 WSDOT staff reprioritize the list based on criteria in RCW 47.66.030(1)(b) and ESHB 2322 Section 220(5)(a). The prioritized project list was submitted to the Legislature for final determination in January 2021. Additional information If you are unable to successfully implement your project, your matching -funds sources are no longer available, or you will be unable to meet your application's pledged match, please contact your Community Liaison You will be using the new, online Grants Management System (GMS) to manage your grant(s). Announcements regarding GMS user trainings will be sent out late spring or early summer. If you have questions regarding the GMS, contact PTDGMSsupport@wsdot.wa.gov or 360-705- 7111. We appreciate the valuable services your agency provides. We look forward to finalizing your grant agreement(s) and funding your project(s). Again, congratulations! Sincerely, Jillian Nordstrom, Grants and Community Partnerships Manager Public Transportation Division cc: Jeff Petterson, WSDOT Firas Makhlouf, WSDOT Monica Ghosh, WSDOT Beth Le Duc, WSDOT Evan Olsen, WSDOT Allyson Ruppenthal, WSDOT Ricardo Gotla, WSDOT Alison Turner, City of Tukwila 56 Transportation & Infrastructure Services Committee Minutes June 14, 2021 D. Project Completion- Public Works Fleet & Facilities Shop Fence & Gates Project Staff is seeking Council approval of project closeout and release of performance bond with Fence Specialists LLC in the amount of $128,502.33 for the Public Works Shops Fence & Gates Project. Committee Recommendation Unanimous approval. Forward to June 21, 2021 Regular Consent Agenda. E. Public Works Fleet & Facilities Shop Project Update Staff presented an update on the Project, which is on schedule and on budget. Committee Recommendation Discussion only. F. GrantAward- Transportation Demand Management Program Staff is seeking Council approval to accept a WSDOT Regional Mobility Grant Program Award in *the amount of $336,000 for 2021-2023. Funding will continue TDM efforts to reduce traffic congestion improve air quality. Committee Recommendation Unanimous approval. Forward to June 21, 2021 Regular Consent Agenda. 11. Miscellaneous Councilmember Quinn noted that heavy truck traffic continues to be a problem in neighborhoods. The Committee requested a future agenda item on the topic. The meeting adjourned at 6:24 p.m. Committee Chair Approval Minutes by LH 57 58 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayors review Council review 06/21/21 RB ITEM INFORMATION ITEM No. 7.A. 59 STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 06/21/21 AGENDA ITEM TITLE A weekly update on the City's planning and response to COVID-19 (Coronavirus) CATEGORY 11 Discussion 06121121 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date SPONSOR n Council 11 Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ TS ❑ P&R ❑ Police ❑ PTV SPONSOR'S The City is actively engaged in regional efforts to address the coronavirus (COVID-19). SUMMARY Staff are providing the Council with updated information regarding the City's response to COVID-19. REVIEWED BY ❑ Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Com ❑ Planning/Economic Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE N/A N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 06/21/21 Coronavirus Report 59 60 CORONAVIRUS RESPONSE UPDATE June 21, 2021 * Denotes All New Content in the Section ESSENTIAL SERVICES AND CITY OPERATIONS Current Phase 3 Next Evaluation June 30, 2021 Essential Services & City Operations The city is targeting July 6, 2021, to phase back in full in-person operations at City facilities. Like other jurisdictions in the area, it is anticipated that this will be a phased approach with some additional remote work opportunities when feasible. Financial Sustainability On Monday, May 17, 2021, the Council provided initial direction on how to spend much of the FYI 2021 Streamlined Sales Tax funds. Finance and Governance Committee began to take up how to spend the American Rescue Plan Act (ARPA) funds at the June 14, 2021 meeting and that conversation will move to the full Council for consensus in July. * Human Services Summary: This week HS staff assisted with a total of $4,48.31. Currently 6 households are in various stages of the intake process. The lowest request for back owing rent this week was $800 and the highest was $4,500. Residents and landlords who applied for the EPRAP program can check their status by going to: httos://kingcounty.gov/depts/community-human-services/COVID/eviction-prevention-rent-assistance LIHEAP (Low Income Home Energy Assistance Program) has additional heat funds to assist residents who have PSE energy arrearages up to $2,500. Resident must have already received LIHEAP funds this year to qualify for the additional funds. Staff continues to refer residents with PSE arrearages to utilize this program first, as well as Seattle City Light's Utility Discount Program. Source Households Assisted/Ind General Fund Contracted Rent: $ Partners 0/0 Utility: $ Covid Rental & Utility Assistance Rent: $ 560.00 1/4 Utility: $ Sewer/Water 1/2 $347.31 HB 1406 Rental Assitance 3/10 $3,575.00 Information from the community on total past due rent amount Funding Breakdown $500-$1,200 = 2 $1,250-$3,500 = 6 $3,600-$4,000 = 2 Over $4,000 = 1 The Tukwila EPRAP agency is housed at Riverton Park United Methodist Church - the RPUMC EPRAP team anticipates they will begin assisting residents selected through the lottery during the week of June 21. 61 Fire Staffing and CaIIs for Service There have been no changes to Fire staffing since the last report. Police Staffing and CaIIs for Service There have been no changes to Fire staffing since the last report. Business Recovery Business Re -Openings and Closings On May 13, 2021, Governor Jay Inslee announced that all counties in Washington will move to Phase 3 of the Healthy Washington: Roadmap to Recovery reopening plan on May 18 and the state is moving toward a full reopening statewide on June 30. King County was already in Phase 3 so that did not change our phase. As of June 9, the State continues in Phase 3. If statewide ICU capacity reaches 90%, activities will be rolled back again. As of June 16, the State continues in Phase 3. In Phase 3 most indoor activities are allowed up to 50% occupancy to a maximum of 400 people. Examples of these activities are dining, retail, professional services, personal services, worship services, card rooms, museums, gyms and fitness, and movie theaters. Other types of indoor entertainment are also allowed with restrictions, such as: karaoke and recreational singing, darts, billiards, arcade games, trampoline facilities, indoor playgrounds, and training classes. Some in-person spectators at events are also allowed in Phase 3. This includes professional and high school sports, motorsports, rodeos, graduations, and other spectator events. Generally, indoor and outdoor venues are capped at the lower of 50% of normal capacity; however, vaccinated -only sections may be seated at full capacity. On June 9th the Governor announced that when the full reopening begins, nearly all businesses will be allowed to operate at full capacity. The main exception is that indoor venues that can accommodate over 10,000 people will need to remain under 75% capacity. Masking guidance will continue to be required for all businesses. On May 13, the CDC issued new guidance on masks and the State's Department of Labor and Industries has adopted the guidance. The guidance allows fully vaccinated people to not wear masks except where still required such as in hospitals and public transportation. Unvaccinated individuals are still required to wear face masks in all public spaces. Businesses may still require employees and customers to wear masks. King County strongly encourages all residents five years and older to wear a face mask in all indoor public areas. The County also strongly encourages businesses that are open to the public to ensure their customers and employees wear face masks. Business Assistance In early 2021 the State approved $2.4 billion of federal funding for COVID assistance which includes $240 million for small business assistance grants. The grants are being administered by the State's Department of Commerce. Their application portal opened on March 29 with applications due by April 9. On March 29 and April 2, we notified our businesses about the grant opportunity. The State Department of Commerce implemented a very efficient grant portal and process for this 62 round. Based on a very preliminary review, approximate 165 small businesses in Tukwila applied. The demographics of the majority ownership of the businesses was self -identified as approximately 26% African American/Black, 37% Asian American, 5% Hispanic, 2% LGBTQ+, 34% Woman, and 1% Veteran. Note, ownership of a particular business may include multiple categories and not all applications may be qualified. The State approved the grants in early May. Staff has requested the final results for Tukwila businesses. On May 25'" staff contacted six Tukwila businesses who had been awarded grants but hadn't completed the process to receive the funds. The federal government's $1.9 trillion American Rescue Plan Act includes very significant funding to support business including $28.6 billion for a Restaurant Revitalization Fund, an additional $15 billion for Economic Injury Disaster Loans (EIDL), an additional $10 billion for State Small Business Credit Initiative (SSBCI), and an additional $7.5 billion for the Paycheck Protection Program (PPP). Those programs will be administered by the U.S. Small Business Administration. The PPP application period ended on May 31. King County is distributing $145 million of federal funds for residential rental assistance and eviction prevention to tenants and landlords through their Eviction Prevention and Rental Assistance Program (EPRAP). The program distributed $37 million in 2020. Landlords and tenants can apply. Financial assistance is based on household income and other criteria. Eligible tenant applications are selected by lottery. Human Services staff notified landlords with whom they have relationships and on May 13 Code Enforcement staff sent an email to all licensed residential landlords announcing the opportunity. Unemployment The unemployment claims data report will be included monthly. The report though April was included in the agenda packet for the June 7th Council meeting. On March 11, 2021, the President signed the $1.9 trillion American Rescue Plan Act. The new law extends Pandemic Emergency Unemployment Compensation (PEUC), which is for workers who have exhausted all other benefits, plus the Pandemic Unemployment Assistance (PUA), which benefits people who do not qualify for regular unemployment such as self-employed people and independent contractor, for an additional 29 weeks. It also extends the Federal Pandemic Unemployment Compensation (FPUC) which provides an extra $300 per week for eligible claimants who are receiving benefits from any unemployment program through September 6, 2021. Information on employment resources for community members that have been affected by job loss or reduced hours due to COVID is posted on the City's website and was shared with social service partners. Staff promoted it through our social media accounts. MEETING THE COMMUNITY'S BASIC NEEDS * Food Resources and Distribution Park n' Play, number reflects spring distribution total to date: April 22 - May 27. Spring Park n' Play has concluded, the summer program will begin July 6. Attendance Meals Breakfast Items Snack Items Rec Kits Masks 579 2191 1612 1612 746 836 63 Senior Meals, number of meals distributed. Week of 6/14. Tukwila Pantry The National Guard end date: June 30, 2021. A request has been put through the EOC for an extension. (TBD) Duwamish Curb Cafe 40 Meals on Wheels 178 6/10/21 366 6/12/21 248 6/15/21 384 * Covid-19 Tukwila Overview L.42 King County Public Health - Seattle & King County COVID-19 Outbreak Summary Update date 6/16/2021 9:43 AM Click on the icons to explore this dashboard: Overview Demographics Geogiaphy Geography over time (` C Select city to compare: Count New since yesterday Tukwila Summary of counts for Tukwila Overall Percent Rate per 100,000 Compared to King residents County rate Past 14 days Count Percent Positives 1,987 1 8.9% of all tests 9,838.6 Confirmed 1,936 1 9,586.1 Probable 51 0 252.5 Hospitalizations 97 0 4.9% of all positive cases 480.3 Deaths due to COVID-19 illness 17 -1 0.9% of all positive cases 84.2 All PCR test results 21,840 ! 108,1402 People tested by PCR 10,369 51,341.8 Legend: ♦ Lower than overall King County rate • Similar to overall King County rate 20.00 . 19.0 1.0 2.0 10.0% 0.0 0.0% . 415.0 19.0 Higher than overall King County rate Mobile Vaccination Team On Monday, March 1, 2021, the Tukwila Fire Department deployed its Mobile Vaccine Team (MVT) to provide COVID-19 vaccines to eligible under the state's 1B category. Tukwila's MVT is now working with other agencies on a regional level to provide vaccines. 64 * Vaccine Update & Locations There are many ways for community members to access the vaccine at no cost. Multiple appointments are available at publicly run mass vaccination sites in the area, as well as private opportunities. As of this writing, all locations below have open appointments; additional locations can be found at: vaccinelocator.doh.wa.gov • Walgreens - 3716 S. 144t" Tukwila. walgreens.com/findcare/vaccination/covid-19 • Target - 301 Strander Boulevard. cvs.com/vaccine/intake/store/covid-screener/covid-qns • Auburn - 1 101 Supermall Way - appointment required. KingCounty.gov/COVID/Registration • Kent - Showare Center - appointment required. KingCounty.gov/COVID/Registration • City of Seattle - Rainier Beach Boat Launch - subscribe to list to learn for open appointments at Seattle.gov/Mayor/Covid-19/vaccinations or call 206-684-2489 (interpretation available) • SeaMar - Burien, Seattle and White Center locations. seamar.org/covid-vaccine • Kaiser Permanente - 2715 Naches Avenue, Renton (membership not required) Vaccinations in King County as of June 15, 2021: • 1 dose: 1,498,733 or 77.9% • 2 does: 1,348,772 or 70.7% Below is a chart of vaccinations by region in King County. Note that South King County has a lower vaccination rate than many other areas in the county. 12+ years 12-19 years 20-29 years 30-39 years 40-49 years 50-59 years 60-69 years 70-79 years 80+ years old old old old old old old old old Overall King County 76.7% 585% 64.0% 72.0% 805% 845% 89.4% >95% >95% East 86.2% 815% 77.6% 77.7% 91.7% 90.9% 87.7% >95% >95% 4 North 82.8% 64A% 70% 865% 885% 77.7% 91.7% >95% 86.5% Regions Seattle 79.1% 633% 68% 833% 85.7% 83.0% 79.9% >95% 81.5% South 67.5% 395% 52.1% 61.1% 66.9% 77.7% 93.1% 935% >95% Kirkland, Redmond, Bothell, and Woodinville 85.0% 75.2% 69.0% 85.2% >95% 85.7% 86.4% >95% >95% N Seattle and Shoreline 79.9% 64.4% 64.7% 823% 91.2% 81.2% 87.7% >95% 81.2% Central Seattle 77.7% 615% 725% 86.7% 78.2% 785% 68.7% 90.4% 835% W Seattle, S Seattle, Delridge and Highline 82% 635% 66% 83% 892% 889% 89.2% >95% 76.7% 10 Baden, Renton, Tukwila and Seatac 71.5% 46.1% 53.3% 66% 77% 82.6% 93.4% 89.2% >95% Regions Auburn, Kent, and Federal Way 63.6% 335% 48% 56.4% 63.2% 77.6% 94.2% 90.1% >95% South East King County 66.9% 39.6% 57.1% 605% 60.5% 725% 92.3% >95% >95% Bellevue, Issaquah and Mercer Island 865% 81% 83% 81.7% 89.7% 935% 83.7% 83.7% >95% East King County 87% 84.7% 82.8% 65.7% 88.5% 90.4% >95% >95% >95% Vashon Island 90% 755% >95% 90.7% 77.5% 69.6% 90.5% >95% >95% * COVID-19 Testing The following are the number of individuals tested over the past week at the Church by the Side of the Road. This is a regional testing facility drawing individuals from across south King County. All testing locations in the region are seeing a significant surge in the number of people requesting tests. King County has contracted with off-duty officers to provide traffic management along Tukwila International Boulevard and Military Road to mitigate traffic impacts in the neighborhood. 6/16 - 211 individuals tested 6/15 - 113 individuals tested 6/14 - 238 individuals tested 6/13 - closed 6/12 - 106 individuals tested 6/11 - 110 individuals tested 6/10 - 120 individuals tested 65 66 COUNCIL AGENDA SYNOPSIS Initiair Meeting Date Prepared by Mayor's review Council review 06/14/21 JR Improvement Program (2022 - 2027) 06/14/21 06/21/21 JR ❑ Bid Award Mtg Date Public Hearing Mtg Date ❑ Other Mtg Date CATEGORY Discussion 11 Resolution Mtg Date Mtg Date 06/21/21 SPONSOR ❑Council ❑Mayor HR DCD ❑Finance Fire ❑TS' P&R Police BPIF ❑Court ITEM INFORMATION ITEM No. 7.B. 67 STAFF SPONSOR: CYNDY KNIGHTON ORIGINAL AGENDA DATE: 06/14/21 AGENDA ITEM TITLE Resolution for Six -Year Transportation Improvement Program (2022 - 2027) 06/14/21 ❑ Motion Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date Public Hearing Mtg Date ❑ Other Mtg Date CATEGORY Discussion 11 Resolution Mtg Date Mtg Date 06/21/21 SPONSOR ❑Council ❑Mayor HR DCD ❑Finance Fire ❑TS' P&R Police BPIF ❑Court SPONSOR'S This Resolution is to update the Transportation Improvement Program (TIP) required by SUMMARY the RCW. The TIP generally lists only those transportation -related projects planned within the next six years that are deemed regionally significant or that have grant funding awarded or expected. Five new projects were added, and one project was removed because it is expected to be completed before July 1, 2021. Council is being asked to approve the Resolution for the 2022 - 2027 Six -Year Transportation Improvement Program. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety Financc Comm. Planning/Economic Dcv. ❑ Arts Comm. ❑ Parks Comm. n Planning Comm. COMMITTEE CHAIR: VERNA SEAL ❑ LTAC DATE: 05/24/21 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Forward to Committee of the Whole and Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: NO FISCAL IMPACT Comments: MTG. DATE RECORD OF COUNCIL ACTION 06/14/21 06/21/21 MTG. DATE ATTACHMENTS 06/14/21 Informational Memorandum dated 05/21/2021 Draft Resolution Draft 2022-2027 TIP Summary 2022 — 2027 "Draft" Transportation Improvement Program Current Adopted 2021— 2026 TIP Minutes from Transportation and Infrastructure Committee meeting of 05/24/2021 06/21/21 Final Resolution 67 68 City of T Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM (2022- 2027), AND DIRECTING THE SAME TO BE FILED WITH THE STATE SECRETARY OF TRANSPORTATION AND THE TRANSPORTATION IMPROVEMENT BOARD. WHEREAS, pursuant to the requirements of RCW Chapters 35.77 and 47.26, the City Council of the City of Tukwila has previously adopted a Transportation Improvement Program and thereafter periodically modified said Transportation Improvement Program by resolution; and WHEREAS, the City Council has reviewed the work accomplished under said program, determined current and future City street and arterial needs and, based upon these findings, has prepared a Six -Year Transportation Improvement Program for the ensuing six calendar years (2022-2027); and WHEREAS, on June 14, 2021, a public hearing was held regarding the City's Six - Year Transportation Improvement Program; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Program Adopted. A Six -Year Transportation Improvement Program for the calendar years 2022 to 2027, attached hereto as ExhibitA, is hereby adopted. Section 2. Filing of Program. The City Clerk is hereby authorized and directed to filea copy of this resolution, together with the exhibit attached hereto, with the Secretary of Transportation and the Transportation Improvement Board of the State of Washington CC:\Legislative Development\TIP 2022-2027 5-10-21 CK:bjs Review and analysis by Barbara Saxton Page 1 of 2 69 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2021. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kate Kruller, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney Exhibit A: City of Tukwila Six -Year Transportation Improvement Program for 2022 to 2027 CC:\Leg islative Development\TIP 2022-2027 5-10-21 CK:bjs Review and analysis by Barbara Saxton Page 2 of 2 70 N co c4c4 2 0 a N - � O CD N E • 6- > 2 u- m E Six Year Transportation fli Agency: Tukwila a 0 Z N 0 i MPO/RTPO: PSRC RW Required } Environmental Type w 0 0 Total Length 0 0 0 Utility Codes 0 Improvement Type 3,029,000 Resolution No. .:I- CV 0 N Amendment Adopted `E' N O Hearing ``V O A. PIN/Project No. B. STIP ID C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description G. Structure ID TU K-62 42nd Ave S Bridge Replacement 42nd Ave S over the Duwamish River Interurban Ave S to Northern end of bridge Replace the existing 42nd Ave S steel truss bridge. The replacement will require preliminary engineer design, right-of-way, and construction phases. The new structure will meet current road and bridge design standards. The replacement structure configuration will be two through -lanes, possibly a turn pocket, and include sidewalks. Priority Number Functional Class o Expenditure Schedule O O O O O 0 0 O N 0) O O 0 0 O N V O) O O O O LO N C N O O O O O O O O O N d s a W a. Z 0 Report Date: June 15, 2021 71 Total Funds 1,500,000 15,000,000 5,529,000 22,029,000 Local Funds 0 0 3,029,000 00 0 CC N 0 M State Funds 0 0 500,000 3,500,000 0 0 0 0 0 05 State Fund Code m FMSIB F. Federal Funds 1,500,000 12,000,000 2,000,000 0 0 0 O O M) 47 Federal Fund Code STP STP(BR) STP Totals Phase Start Year (YYYY) N V 2024 N N 0 N 0 N a) 0 Phase PE CN CN Status <n a Cl - =a a a LL Expenditure Schedule O O O O O 0 0 O N 0) O O 0 0 O N V O) O O O O LO N C N O O O O O O O O O N d s a W a. Z 0 Report Date: June 15, 2021 71 N L N O 0 a N - N � O N E • O i 2 u- m E Six Year Transportation m F ro if G t �.G fli 72 Agency: Tukwila a 0 Z N N 0 i MPO/RTPO: PSRC RW Required } Environmental Type 250,000 Total Length 0 M 0 Utility Codes 85,000 Improvement Type Lo 0 Resolution No. .:I- CV O N Amendment 230,000 Adopted `E' N co O Hearing ``v 0 A. PIN/Project No. B. STIP ID C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description G. Structure ID WA -11113 46th Avenue Safe Routes to School 46th Avenue S S 150th Street to S 144th Street Design and construct curb, gutter and sidewalk on the west side of 46th Avenue S, including curb bulb -out at the SE corner of 46th Avenue S/S 144th Street with raised crosswalk across S 144th Street with RRFB. Priority Number Federal Funds Functional Class o Expenditure Schedule Total Funds 265,000 250,000 2,065,000 2,580,000 Local Funds 85,000 20,000 200,000 305,000 State Funds 180,000 230,000 1,865,000 2,275,000 State Fund Code SRTS SRTS SRTS 250,000 Federal Funds 0 0 0 0 Phase Federal Fund Code r Z c.) Totals Totals Phase Start Year (YYYY) N CO 2024 N 0 N 0 N N Phase W d RW CN a Status a a a 0 'I3 0 a U- Expenditure Schedule 5th & 6th 0 O 0 0 4th 0 0 0 0 2 L M 0 0 2,065,000 0 0 0 t0 (0 0 N 2nd O 250,000 O 250,000 N 265,000 O O O O O O (0 N Phase W CL r Z c.) Totals Report Date: June 15, 2021 N L N O 0 a (Ni — N � O W N E a i 2 u- m E Six Year Transportation ai m g ro if 11 gig fli Agency: Tukwila a N 0 Z MPO/RTPO: PSRC RW Required z Environmental Type Total Length Utility Codes Improvement Type 0 0 Resolution No. .:I- CV O N Amendment Adopted `E' N co O Hearing ``v 0 A. PIN/Project No. B. STIP ID C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description G. Structure ID WA -05405 Americans with Disabilities Act (ADA) Improvements Various locations to Design and construct ADA compliant upgrades to City infrastructure in conjunction with a City developed plan. Priority Number Functional Class 0 01 C c LL Total Funds 0 0 OO L(;� co 10 N N Local Funds 0 0 Lri ui co co N N O 0 State Funds State Fund Code 0 0 Federal Funds Federal Fund Code Phase Start Year (YYYY) N 0 J J N ra co in Expenditure Schedule O O O O O m 045 ua O O O O O O O O O O O O O 0 O O O 0 O O O 0 10 O O O 0 O O O coM N J J Report Date: June 15, 2021 73 N L N O 0 a (Ni �+ N C W N E a i 2 u- m E Six Year Transportation ai m g ro if 11 gig fli 74 Agency: Tukwila a 0 Z m N 0 > MPO/RTPO: PSRC RW Required z Environmental Type 0 Total Length 1,714,000 Utility Codes co a 0 0 01 Improvement Type co 0 Resolution No. .:I- CV O N Amendment Local Funds Adopted `E' N oO Hearing `cv O A. PIN/Project No. B. STIP ID C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description G. Structure ID WA -07746 Andover Park E/Minkler Blvd Intersection Andover Park E Minkler Blvd to Construct left turn lanes on Andover Park East and reconstruct traffic signal Priority Number O Functional Class O Expenditure Schedule Total Funds 134,000 0 1,570,000 1,714,000 .c v 0 0 0 0 0 0 Local Funds 134,000 0 o o 0 0 o 1,714,000 0 State Funds O O O O 0 State Fund Code Phase W a a Z c.) Federal Funds o O O o Federal Fund Code Totals Phase Start Year (YYYY) N N CO N N N o CV O CV 0 CVW Phase a RW CN CS) Status a a a 0 •0 0 3 LL Expenditure Schedule 5th & 6th O O O O .c v 0 0 0 0 3rd 0 0 0 0 c N 0 0 1,570,000 1,570,000 N 134,000 0 0 0 0 0 144,000 Phase W a a Z c.) Totals Report Date: June 15, 2021 N L N O 0 a (Ni �+ N � O W N E a i 2 u- m E Six Year Transportation ai m g ro if Et gig fli Agency: Tukwila a N 0 Z MPO/RTPO: PSRC RW Required z Environmental Type Total Length Utility Codes Improvement Type o 0 Resolution No. .:I- CV O N Amendment Adopted `E' N co O Hearing ``v 0 A. PIN/Project No. B. STIP ID C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description G. Structure ID WA -03731 Annual Bridge Inspections and Repairs Various City Street to Perform load ratings and bi-annual inspections as well as construct necessary repairs and maintenance Priority Number Functional Class OI C c LL Total Funds 0 0 0 0 Lri ui 0 o � T Local Funds 0 0 0 0 teC 0 O 0 State Funds State Fund Code 0 0 Federal Funds Federal Fund Code Phase Start Year (YYYY) N L a N 0 N J J N ru co 0) Expenditure Schedule O O O O O O O O O O O O O v O O O O O N O O 0 0 O O 0 0 O N O O O O O O O O 0, N J J 10 4) co 0_ Report Date: June 15, 2021 75 N L N O 0 a (Ni - N � O W N E a i 2 u- m E Six Year Transportation ai m g ro if Et gig fli 76 Agency: Tukwila 0 z m > 0 MPO/RTPO: PSRC RW Required z Environmental Type Total Length Utility Codes co a 0 0 01 Improvement Type O Resolution No. .:I- CV O N Amendment Adopted `E' N co O Hearing ``v 0 A. PIN/Project No. B. STIP ID C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description G. Structure ID WA -03733 Annual Overlay and Repair Program Various City Streets to Repair, rehabilitate, and overlay City streets as needed in an annual program Priority Number Functional Class co C c LL Total Funds 0 0 OO O 0 LO U) COOD O 0 Local Funds 0 0 CO coo O ao O 0 State Funds State Fund Code 0 0 Federal Funds Federal Fund Code Phase Start Year (YYYY) N 0 J J 0) Expenditure Schedule O O 0 0 M t co s O O O O lC'J M 0 O 0 O O t O O O O O 0 O 0 O 0 O 0 0 0 v 0 O 0 0 O 'Cr N r J J Report Date: June 15, 2021 Six Year Transportation Agency: Tukwila County: King a N 0 z MPO/RTPO: PSRC RW Required z Environmental Type 0) W Total Length Utility Codes Improvement Type _ Resolution No. N O N Amendment Adopted (' N co 0 Hearing `( v co 0 A. PIN/Project No. B. STIP ID C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description G. Structure ID WA05409 BNSF Regional Center Access Study to Study access to the BNSF Regional Distribution Center. Priority Number Functional Class 00 0 O 0 0 0 Total Funds 0 0 O 0 O 0 O O 0 O Local Funds O State Funds O State Fund Code O Federal Funds O Federal Fund Code Phase Start Year (YYYY) W a a Expenditure Schedule O O O O O O O O O O O O O O O O O m w t a w a N 1-0 Report Date: June 15, 2021 77 � N co tmN 2 0 a N �+ N � O CD N E • 6- > 2 u- m E Six Year Transportation fli 78 Agency: Tukwila a 0 Z N 0 i MPO/RTPO: PSRC RW Required z Environmental Type W 0 0 Total Length 0 d' 0 Utility Codes 0 0 0 0 0 M Improvement Type co N Resolution No. .:I- CV O N Amendment State Fund Code Adopted (E' N (0 O Hearing (`V O A. PIN/Project No. B. STIP ID C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description G. Structure ID WA -11115 Green River Trail Green River Trail Christensen Road to Green River Replace the existing 8 -foot wide Green River Trail with 12 -foot wide concrete paved trail with 2 -foot gravel shoulders, including illumination, CCTV, wayfinding, and pedestrian plaza. Priority Number Federal Fund Code Functional Class 00 a 0 =a 0 3 LL Total Funds 74,000 0 0 0 0 0 N 1,274,000 Local Funds 8,000 0 0 0 0 0 M 308,000 State Funds 0 0 O (0 (0 0 0 O O 0 O 966,000 State Fund Code Ped/Bike Program Ped/Bike Program Federal Funds O O O Federal Fund Code Totals Phase Start Year (YYYY) N N O N CO N 0 N Phase W d CN Status a a Expenditure Schedule O O O O .0 O O O O O O 0 N 0 0 0 O O N O W a Z 0 N co 0 H co a) co Report Date: June 15, 2021 N L N O 0 a (Ni — N � O W N E a i 2 u- m E Six Year Transportation m F ro if Et gig fli Agency: Tukwila a 0 Z MPO/RTPO: PSRC RW Required z Environmental Type 168,000 Total Length O O 0 O Utility Codes 0 Improvement Type v .4 - Resolution No. Resolution v N 0 N Amendment State Fund Code Adopted `E' N co O Hearing ``V O A. PIN/Project No. B. STIP ID C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description G. Structure ID TU K-63 Keeping South King County Moving with TDM South King County Various to Various This project will help people access sustainable transportation options that reduce drive -alone travel and traffic congestion in South King County. TDM programming and services will be provided to residents, workers, visitors, employers, property managers, and students in Tukwila and the partnering jurisdictions of Burien, Des Moines, Kent, Renton, and SeaTac. The program will target those willing and able to try sustainable modes of transportation at activity centers (community hubs, commercial areas, business parks, multifamily housing complexes, and educational institutions). Examples of activity centers include the Tukwila International Boulevard District, Southcenter, and Sea -Tac Airport. The TDM Program will work in partnership with transit agencies, nonprofits, employers, and community organizations to reach priority populations through trusted channels. The project aims to reduce 542,997 vehicle trips and 8,093,549 vehicle miles traveled. Priority Number Federal Fund Code Functional Class 00 0) 0ii0 3 u- Total Funds 672,000 168,000 840,000 Local Funds 0 0 0 State Funds 672,000 168,000 840,000 State Fund Code OTHER W W I- 0 0 Federal Funds 0 0 O Federal Fund Code Totals Phase Start Year (YYYY) N N O (N N N O N Phase ALL ALL Status a 0) 0 0 t 06 Ln 0 0 O O O 0 0 0 O O O 0 0 0 O O O O N N 16 C 0 0 0 0 Expenditure Schedule rn N 0_ Report Date: June 15, 2021 79 � N co tmN 2 0 a N �+ N � O CD N E • 6- > 2 u- m E Six Year Transportation fli 80 Agency: Tukwila a 0 Z MPO/RTPO: PSRC RW Required z Environmental Type W 0 0 Total Length 0 LO M 0 Utility Codes 40,000 Improvement Type v 0 Resolution No. .:I- CV 0 N Amendment 0 O O O O Adopted `E' N co O Hearing ``v O A. PIN/Project No. B. STIP ID C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description G. Structure ID WA -11110 Macadam Rd S Complete Streets Project Macadam Road S 150th Street to S 144th Street Design and construction of a complete street on Macadam Road. Road widening and rechannelization to add 5 -foot bike lanes and 5 -foot sidewalks on both sides of the roadway. Includes illumination, curb, and storm drainage. Priority Number Federal Funds Functional Class N - a 0 'a 0 a LL Total Funds 400,000 100,000 0 0 0 0 0 M 3,600,000 Local Funds 40,000 10,000 0 0 0 0 0 co 350,000 State Funds 360,000 0 O O O O 2,800,000 3,250,000 State Fund Code Ped/Bike Program Ped/Bike Program Ped/Bike Program 500,000 Federal Funds 0 0 0 0 Federal Fund Code W Cl_ 1 Z (_) Totals Phase Start Year (YYYY) N N 0 N N N 0 N CO N 0 N Phase W d RW CN Status a a a Expenditure Schedule 5th & 6th O O 0 0 4th 0 0 0 o 2 L M 0 0 3,100,000 0 0 0 0 _o M 2nd 400,000 O O O O 0 O 500,000 N O 0 O 0 Phase W Cl_ 1 Z (_) Totals Report Date: June 15, 2021 N L N O 0 a (Ni - N � O N E a i 2 u- m E Six Year Transportation m F ro if Et gig fli Agency: Tukwila a N 0 Z MPO/RTPO: PSRC RW Required z Environmental Type Total Length 0 0 O Utility Codes Improvement Type 0 0 Resolution No. .:I- CV O N Amendment Adopted `E' N co O Hearing ``v 0 A. PIN/Project No. B. STIP ID C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description G. Structure ID WA -13494 S 119th St Pedestrian Bridge Painting S 119th Street West bank Duwamish River to East bank Duwamish River Ongoing maintenance of the S 119th Street Pedestrian Bridge in the Allentown/Duwamish neighborhoods. Painting of bridge is outstanding maintenance needed. Priority Number Functional Class 00 Total Funds 0 0 0 0 N O 0 O 0 O N Local Funds 0 0 0 O N 0 O O 0 O N O State Funds O State Fund Code O Federal Funds O Federal Fund Code N O H Phase Start Year (YYYY) N O N Z U d Expenditure Schedule O s ott s O O O 0 0 0 0 O O 0 0 0 O N 0 C N O O O m N .0 a Z U Report Date: June 15, 2021 81 � N co tmN 2 0 a N �+ N � O CD N E • 6- > 2 u- m E Six Year Transportation fli 82 Agency: Tukwila 0 c Y 5, 0 0 0 a 0 Z N U) 0 i MPO/RTPO: PSRC RW Required } Environmental Type w 0 0 Total Length 0 0 0 Utility Codes I— a CD Improvement Type v 0 Resolution No. .:I- CV 0 N Amendment 0 Adopted `E' N (0O Hearing ``v 0 A. PIN/Project No. B. STIP ID C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description G. Structure ID WA -09873 S 140th St Intersection Improvements S 140th Street Tukwila International Blvd to Design and construct a new traffic signal at the S 140th Street/Tukwila International Blvd intersection Priority Number Federal Funds Functional Class 0 a) 0 iTs c a LL Total Funds 150,000 50,000 1,200,000 0 0 0 0 0 v Local Funds 150,000 50,000 0 0 0 0 0 N 1,400,000 State Funds 0 0 0 0 State Fund Code 0 0 Federal Funds 0 0 0 0 Federal Fund Code N Totals Phase Start Year (YYYY) 2027 2027 2027 Phase W CL a CN Status a a a Expenditure Schedule 5th & 6th 0 0 0 0 4th 0 0 0 0 3rd J 0 0 1,200,000 0 0 0 0 0 N r 0 50,000 0 200,000 0 0 O Lo0 N O 0 0 0 N Phase W ?j CN Totals Report Date: June 15, 2021 Six Year Transportation Agency: Tukwila County: King a N 0 z MPO/RTPO: PSRC RW Required z Environmental Type Total Length O LO N O Utility Codes Improvement Type o N Resolution No. N O N Amendment Adopted (' N CO 0 Hearing `( v co 0 A. PIN/Project No. B. STIP ID C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description G. Structure ID WA03782 S 144th St Bridge Sidewalks S 144th Street 51st Ave S to 53rd Ave S Widen existing sidewalks on bridge over 1-5 between 51st Ave S and 53rd Ave S Priority Number Functional Class N - Total Funds O 0 O Local Funds O State Funds State Fund Code Federal Funds Federal Fund Code H c Phase Start Year (YYYY) N O V1 co tc w a N 0) d R O H Expenditure Schedule O O O v 0 0 0 0 0 m w t a w a N 1-0 Report Date: June 15, 2021 83 N L N O 0 a N - N � O W N E a i 2 u- m E Six Year Transportation ai m g ro if 11 gig fli 84 Agency: Tukwila 0) c Y 5, 0 0 0 a N 0 Z m N 0 > MPO/RTPO: PSRC RW Required z Environmental Type Total Length O O co 0 Utility Codes Improvement Type Lo 0 Resolution No. .:I- CV 0 N Amendment Adopted `E' N oO Hearing ``v O A. PIN/Project No. B. STIP ID C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description G. Structure ID WA -11112 S 152nd Street Safe Routes to School S 152nd Street Tukwila International Blvd to 42nd Avenue S Design and construct curb, gutter and sidewalks on both sides including widening pavement width by 3 feet to construct on -street parking lane on north side of street. Priority Number Functional Class c 0 c =0 0 LL Total Funds 0 0 0 O O N Local Funds 0 0 COci COCV N State Funds State Fund Code 0 O 0 Federal Funds Federal Fund Code Phase Start Year (YYYY) Z 0 co rotN a y 0 H Expenditure Schedule Report Date: June 15, 2021 N L N 2 0 a (Ni - N � O W N E a i 2 u- m E Six Year Transportation m F ro if Et gig fli Agency: Tukwila a N 0 Z MPO/RTPO: PSRC RW Required z Environmental Type w 0 Total Length 0 0 O O Utility Codes Improvement Type v N Resolution No. .:I- CV 0 N Amendment Adopted LE' N co O Hearing ``V 0 A. PIN/Project No. B. STIP ID C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description G. Structure ID TUK-64 South King County TDM South King County N/A to N/A This project will provide TDM programming and services at selected activity centers in Tukwila and partnering South King County jurisdictions. Activity centers include community hubs, commercial areas, business parks, multifamily housing complexes, and educational institutions. For example, places such as Tukwila International Boulevard District, Southcenter, and Sea -Tac Airport. By providing transportation resources and incentives, the project will encourage people to choose sustainable transportation options that reduce drive -alone travel and traffic congestion in South King County. TDM services will be provided to residents, commuters, and visitors, targeting those willing and able to try sustainable modes of transportation. The program will work in partnership with partner agencies, nonprofits, employers, and community organizations. Priority Number Functional Class Oo Total Funds 0 O O r Local Funds O O O 0 O Ln 0 State Funds State Fund Code 0 0 Federal Funds O O O O 10 Federal Fund Code N 0 O H 2 U Phase Start Year (YYYY) N O N co Expenditure Schedule O O -) M 1.6 L0 ti v c N 0 0 0 N J J Report Date: June 15, 2021 85 85 N L N O 0 a N - N � O N E • O i 2 u- m E Six Year Transportation m F ro if 11 fli 86 Agency: Tukwila 0 c Y 5, 0 0 U a 0 Z MPO/RTPO: PSRC RW Required z Environmental Type o o 0 Total Length Local Funds Utility Codes 400,000 Improvement Type _ N Resolution No. .:I- CV O N Amendment State Fund Code Adopted `E' N co O Hearing ``v 0 A. PIN/Project No. B. STIP ID C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description G. Structure ID WA -13495 Southcenter Blvd/65th Avenue S Signal Southcenter Boulevard 65th Avenue S to Design and construct a new traffic signal at the Southcenter Boulevard/65th Avenue S intersection to improve level of service and safety. Priority Number Federal Fund Code Functional Class o CI) 0 'a 0 3 LL Total Funds 100,000 o o 0 o O 0 o ,- Local Funds 0 0 0 0 0 Lf) 400,000 450,000 State Funds 50,000 o o o O o Lf) O O O O Lf) 10 State Fund Code TIB TIB 0 o 0 o o 0) Federal Funds o 0 o Federal Fund Code PE z C) Totals Phase Start Year (YYYY) N N O N CO N O (NI Phase W a CN Status a a Expenditure Schedule 5th & 6th O O 0 4th o o o 3rd 0 0 0 0 N 0 0 o 0 o 0 a) 0 o 0 o o 0) N o 0 0 0 O o 100,000 m N as .0 PE z C) Totals Report Date: June 15, 2021 N L N O 0 a (Ni — N � O W N E a i 2 u- m E Six Year Transportation m F ro if Et gig fli Agency: Tukwila 0) C Y 5, 0 0 U a 0 Z MPO/RTPO: PSRC RW Required z Environmental Type c0 0 V NI.CV a' Total Length O O O O Utility Codes 0 Improvement Type v -1- Resolution No. Resolution .:I- CV 0 N Amendment 148,408 Adopted `E' N co O Hearing ``v 0 A. PIN/Project No. B. STIP ID C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description G. Structure ID WA -13491 Transportation Demand Management Implementation to Provision of TDM services to Commute Trip Reduction -affected employment sites. Facilitate employer reporting and records associated with biennial CTR survey. Engage CTR employment sites with opportunities for improvement and remain connected via technical meetings with other CTR jurisdictional representatives. Priority Number Functional Class Oo Expenditure Schedule .0 otf .0 N N 0 0 a CO R M Cl .0 v N N 0 0 1` co co 0 C N N N 0 0 a CO R M M Y 0 1- Report Date: June 15, 2021 887 l Total Funds •cr 0 N r c0 0 V NI.CV a' CV r CO N Local Funds 0 0 0 State Funds V 148,408 N O V r- N N N State Fund Code WSDOT WSDOT Federal Funds O 0 0 Federal Fund Code N A O 0 I— Phase Start Year (YYYY) CV N N N N O N O N 0) 0 Phase ALL ALL Status O) Cl - 0 3 LL Expenditure Schedule .0 otf .0 N N 0 0 a CO R M Cl .0 v N N 0 0 1` co co 0 C N N N 0 0 a CO R M M Y 0 1- Report Date: June 15, 2021 887 l � N co tmN O 0 a N �+ N � O CD N E • 6- > 2 u- m E Six Year Transportation fli 88 Agency: Tukwila a N 0 Z MPO/RTPO: PSRC RW Required z Environmental Type w U 0 Total Length O O Utility Codes Improvement Type co N Resolution No. a N O N Amendment Adopted `E' N co O Hearing ``v 0 A. PIN/Project No. B. STIP ID C. Project Title D. Road Name or Number E. Begin & End Termini F. Project Description G. Structure ID / 0181(019) TUK-60 West Valley Highway/Longacres Way Shared Use Pathways SR 181 & Longacres Way West end of planned Green River Bridge to Longacres Way The West Valley Highway/Longacres Way project modifies northbound channelization between Strander Boulevard and S 156th Street. A 600ft section of general-purpose lane will be added, north of Strander. The existing dedicated NB turn lane at Longacres will change to a thru-right lane, transitioning into 2 NB thru lanes on the north leg as the existing inside lane will be changed to a dedicated NB left turn lane. Sidewalks will be added to the east side of the roadway where there are currently none. A wider, shared -use path will replace the existing sidewalk on the west side of the road between Longacres Way and the new sidewalks installed for the Pedestrian -Bicycle bridge. A new two-way cycle track will be added to Longacres Way from WVH to the Tukwila Station, including new street and pedestrian illumination. A pedestrian signal crossing of WVH near the landing of the Ped -Bike bridge and a rapid flashing beacon on Longacres at the Interurban Trail crossing will be added. Priority Number Functional Class o O O O O d' Total Funds O O O 0 O O 0 Local Funds O 0 O 0 O O O O O State Funds State Fund Code m E- O Federal Funds 0 Federal Fund Code Phase Start Year (YYYY) N 0 N z .0 0 a N O H Expenditure Schedule O O O O O 4 M O O C N O O O O Gf N cc .0 a Z U Total Funds N CO M 00 co 00 co Local Funds State Funds Federal Funds Grand Totals for Tukwila Report Date: June 15, 2021 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by zVl) or's revicav Council review 6/14/21 MM 6/21/21 MM ITEM INFORMATION ITEM No. 7.C. STAFF SPONSOR: MINDI MATTSON ORIGINAL AGENDA DATE: 6/14/21 AGENDA ITEM TITLE Resolution for execution of the Regional Coordination Framework Presentation about the RCF and Emergency Management program. CATEGORY ® Discussion Mtg Date 6/14/21 ❑ Motion b [tg Date ® Resolution Mtg Date 6/21/21 ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing i\ltg Date Other bLtg Date SPONSOR ❑ Council ❑ Mayor ❑ Adnzin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ Pc R ❑ Police ❑ PIF SPONSOR'S SUMMARY The Regional Coordination Framework established a cooperative, voluntary platform linking private businesses, nonprofit organizations, government agencies, and special purpose districts to address emergency assistance covering the legal and financial obligations of signatories sharing personnel, equipment, materials and/or support during a disaster or major planned event within King County. Through this resolution, Tukwila will be authorized to become a signatory to the RCF. An EM Program overview will also be provided. REVIEWED BY ❑ Trans&infrastructure Svcs ® Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC DATE: 5/3/21 ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: DELOSTRINOS JOHNSON RECOMMENDATIONS: SPONSOR/ADMIN. Police Department COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $o AMOUNT BUDGETED $O APPROPRIATION REQUIRED $o Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 6/14/21 6/21/21 MTG. DATE ATTACHMENTS 6/14/21 Informational Memorandum dated 6/2/21 Draft Resolution Minutes from the Community Services and Safety Committee meeting of 5/3/21 PowerPoint Presentation 6/21/21 Final Resolution 89 90 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, TO BECOME A SIGNATORY TO THE REGIONAL COORDINATION FRAMEWORK FOR DISASTERS AND PLANNED EVENTS AND THE ASSOCIATED AGREEMENT. WHEREAS, the City of Tukwila recognizes the importance of regional coordination and resource sharing during a disaster; and WHEREAS, the Regional Coordination Framework for Disasters and Planned Events and the associated Agreement have been established by King County for the purpose of allowing various public, private, tribal and non-profit entities to coordinate during a disaster; and WHEREAS, the Regional Coordination Framework facilitates a systematic, coordinated, and effective response to multi -agency or multi jurisdictional disasters or planned events that occur within the geographic boundaries of King County, Washington, thereby enabling the resources and capabilities of the public, private, tribal and non-profit sectors to be more efficiently coordinated and utilized to address emergency assistance covering the legal and financial obligations of signatories sharing personnel, equipment, materials and/or support during a disaster or major planned event within King County; and WHEREAS, the City of Tukwila wishes to become a signatory to the Regional Coordination Framework; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The Mayor of Tukwila or designee is hereby authorized to execute the Regional Coordination Framework for Disasters and Planned Events and the associated Agreement with King County (Exhibits A and B, respectively). CC:\Legislative Development\Regional Coordination Framework -Agreement 6-4-21 MM:bjs Review and anaysis by Barbara Saxton Page 1 of 2 91 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Special Meeting thereof this day of , 2021. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kate Kruller, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney Attachments: Exhibit A—Regional Coordination Framework for Disasters and Planned Events for Public and Private Organizations in King County, Washington Exhibit B—Regional Coordination Framework Agreement CC:\Legislative Development\Regional Coordination Framework -Agreement 6-4-21 MM:bjs Review and analysis by Barbara Saxton Page 2 of 2 92 King County AGREEMENT Regional Coordination Framework for Disasters and Planned Events for Public and Private Organizations in King County, Washington February 2014 93 Regional Coordination Framework AGREEMENT Updating Process of former "Omnibus Legal and Financial Agreement" As the development of the `Regional Disaster Plan' began in 1999, there was also a need to create a `mechanism to share resources.' The Plan focused on establishing a cooperative and voluntary platform linking private businesses, nonprofit organizations, government agencies, and special purpose districts. A legal document was needed to address emergency assistance covering the legal and financial obligations of partners sharing personnel, equipment materials and/or support during a disaster. Back in 1999 to 2001, legal advisors from King County Prosecuting Attorney's Office and several other public and private entities worked together to frame the appropriate legal and liability language forming the `Omnibus Legal and Financial Agreement.' The Agreement withstood the legal review and approval of many public, private and nonprofit organizations that thereafter signed onto the Plan and Omnibus. As the Plan transitioned and evolved into the `Framework,' the time was also appropriate to revisit the Omnibus. Over the twelve year tenure of the Omnibus, mutual aid methodology and practices had evolved at the regional, State and Federal levels; as well as alterations in the Federal Emergency Management Agency (FEMA) public assistance arena. In 2012 a subcommittee of the Regional Disaster Planning Work Group began the process to revisit the Omnibus language. The subcommittee existed of legal advisors from King County, City of Auburn and City of Seattle and emergency managers from King County, Seattle, Bellevue, Zone 1, Zone 3 and Washington State. Through several meetings leveraging the guidance and expertise of the legal and mutual aid subject matter experts involved, the subcommittee finalized the current draft of the `AGREEMENT for Organizations Participating in the Regional Coordination Framework for Disasters and Planned Event for Public and Private Organizations in King County, Washington.' A large percentage of the original language has stayed the same with a few language and terminology updates. The key areas of adjustment include: New Changes Document re -titled to `Agreement' — simpler title; Replaced `Omnibus Legal and Financial Agreement' Replaced `Plan' wording throughout document with `Framework' Replaced `Omnibus' wording throughout document with `Agreement' Terminology changes made by replacing `borrower' and `lender' with `requester' and `responder' Adjusted language in `Article I — Applicability' to say "...located in King County."; Replaced "...in and bordering geographic King County." Updated verbiage in `Article II — Definitions' on `Basic Plan' and `Package' since it is now a `Framework' Cleaned -up language in `Article II — Definitions' on `Emergency' 2 1 AGREEMENT, Regional Coordination Framework 94 Regional Coordination Framework AGREEMENT Cleaned -up language in `Article II — Definitions' on `Emergency Contact Points' Updated respective sections with correct King County Office of Emergency Management address; Former '7300 Perimeter Road' address Updated verbiage in `Article IV — Role of Emergency Contact Point for Signatory Partners Renaming to and cleaned -up language in `Article VI — Payment and Billing'; Formerly titled `Article VI — Payment for Services and Assistance' Cleaned -up language in `Article VIII — Requests for Emergency Assistance' Removed section 'IX — General Nature of Emergency Assistance'; Repetitive of existing language Renaming to `Article IX — Provision of Equipment'; Formerly `Article X — Loans of Equipment' Renaming to `Article X — Provision of Materials and Supplies'; Formerly `Article XI — Exchange of Materials and Supplies' Renaming to `Article XI — Provision of Personnel'; Formerly `Article XII — Loans of Personnel' Renaming to and cleaned -up language `Article XII — Record Keeping'; Formerly `Article XIII — Record keeping' Renaming to and cleaned -up language `Article XIII — Indemnification, Limitation of Liability, and Dispute Resolution'; Formerly `Article XIV — Indemnification and Limitation of Liability' Articles following have been renumbered and renamed appropriately 3 I AGREEMENT, Regional Coordination Framework 95 Regional Coordination Framework AGREEMENT AGREEMENT for organizations participating in the Regional Coordination Framework for Disasters and Planned Events for Public and Private Organizations in King County, Washington This AGREEMENT ("Agreement") is entered into by the public and private organizations who become signatories hereto ("Signatory Partners") to facilitate the provision of Emergency Assistance to each other during times of emergency. WHEREAS, the Signatory Partners have expressed a mutual interest in the establishment of an Agreement to facilitate and encourage Emergency Assistance among participants; and WHEREAS, the Signatory Partners do not intend for this Agreement to replace or infringe on the authority granted by any federal, state, or local governments, statutes, ordinances, or regulations; and WHEREAS, in the event of an emergency, a Signatory Partner may need Emergency Assistance in the form of supplemental personnel, equipment, materials or other support; and WHEREAS, each Signatory Partner may own and maintain equipment, stocks materials, and employs trained personnel for a variety of services and is willing, under certain conditions, to provide its supplies, equipment and services to other Signatory Partners in the event of an emergency; and WHEREAS, the proximity of the Signatory Partners to each other enables them to provide Emergency Assistance to each other in emergency situations. NOW THEREFORE, in consideration of the mutual covenants and agreements hereinafter set forth, each Signatory Partner agrees as follows: Article I - APPLICABILITY. A private or public organization located in King County, Washington, may become a Signatory Partner by signing this Agreement and becoming bound thereby. This Agreement may be executed in multiple counterparts. AGREEMENT, Regional Coordination Framework 96 Regional Coordination Framework AGREEMENT Article II - DEFINITIONS. A. `Assistance Costs' means any direct material costs, equipment costs, equipment rental fees, fuel, and the labor costs that are incurred by the Responder in providing any asset, service, or assistance requested. B. `Emergency' means an event or set of circumstances that qualifies as an emergency under any applicable statute, ordinance, or regulation. C. `Emergency Assistance' means employees, services, equipment, materials, or supplies provided by a Responder in response to a request from a Requester. D. `Emergency Contact Points' means persons designated by each Signatory Partner who will have (or can quickly get) the authority to commit available equipment, services, and personnel for their organization. E. `King County Emergency Management Advisory Committee ("EMAC")' is the Committee established in King County Code 2.36.055. F. `Regional Coordination Framework for Disasters and Planned Events for Public and Private Organizations in King County' ("Framework") means an all hazards architecture for collaboration and coordination among jurisdictional, organizational, and business entities during emergencies in King County. G. `Requester' means a Signatory Partner that has made a request for Emergency Assistance. H. `Responder' means a Signatory Partner providing or intending to provide Emergency Assistance to a Requester. I. `Signatory Partner means any public or private organization in King County, WA, that enters into this Agreement by signature of a person authorized to sign. J. `Termination Date' is the date upon which this agreement terminates pursuant to Article V. AGREEMENT, Regional Coordination Framework 97 Regional Coordination Framework AGREEMENT Article III - PARTICIPATION. Participation in this Agreement, and the provision of personnel or resources, is purely voluntary and at the sole discretion of the requested Responder. Signatory Partners that execute the Agreement are expected to: A. Identify and furnish to all other Signatory Partners a list of the Organization's current Emergency Contact Points together with all contact information; and . B. Participate in scheduled meetings to coordinate operational and implementation issues to the maximum extent possible. Article IV - ROLE OF EMERGENCY CONTACT POINT FOR SIGNATORY PARTNERS. Signatory Partners agree that their Emergency Contact Points or their designees can serve as representatives of the Signatory Partner in any meeting to work out the language or implementation issues of this Agreement. The Emergency Contact Points of a Signatory Partner shall: A. Act as a single point of contact for information about the availability of resources when other Signatory Partners seek assistance. B. Maintain a manual containing the Framework, including a master copy of this Agreement (as amended), and a list of Signatory Partners who have executed this Agreement. C. Each Signatory Partner will submit its Emergency Contact Information Form to the King County Office of Emergency Management ("KCOEM"). KCOEM will maintain a list showing the succession in all the Signatory Partners. This list will include names, addresses, and 24-hour phone numbers of the Emergency contact points (2-3 deep) of each Signatory Partner. Note: the phone number of a dispatch office staffed 24 hours a day that is capable of contacting the Emergency contact point(s) is acceptable. Article V - TERM AND TERMINATION. A. This Agreement is effective upon execution by a Signatory Partner. AGREEMENT, Regional Coordination Framework 98 Regional Coordination Framework AGREEMENT B. A Signatory Partner may terminate its participation in this Agreement by providing written termination notification to the EMAC, care of the KCOEM, 3211 NE 2nd Street, Renton WA 98056, or by Fax at 206- 205-4056. Notice of termination becomes effective upon receipt by EMAC which shall, in turn, notify all Signatory Partners. Any terminating Signatory Partner shall remain liable for all obligations incurred during its period of participation, until the obligation is satisfied. Article VI - PAYMENT AND BILLING. a. Requester shall pay to Responder all valid and invoiced Assistance Costs within 60 days of receipt of Responder's invoice, for the Emergency Assistance services provided by Responder. Invoices shall include, as applicable, specific details regarding labor costs, including but not limited to the base rate, fringe benefits rate, overhead, and the basis for each element; equipment usage detail and, material cost breakdown. b. In the event Responder provides supplies or parts, Responder shall have the option to accept payment of cash or in-kind for the supplies or parts provided. c. Reimbursement for use of equipment requested under the terms of this Agreement, such as construction equipment, road barricades, vehicles, and tools, shall be at the rate mutually agreed between Requester and Responder. The rate may reflect the rate approved and adopted by the Responder, a rate set forth in an industry standard publication, or other rate. Article VII - INDEPENDENT CONTRACTOR. Responder shall be and operate as an independent contractor of Requester in the performance of any Emergency Assistance. Employees of Responder shall at all times while performing Emergency Assistance continue to be employees of Responder and shall not be deemed employees of Requester for any purpose. Wages, hours, and other terms and conditions of employment of Responder shall remain applicable to all of its employees who perform Emergency Assistance. Responder shall be solely responsible for payment of its employees' wages, any required payroll taxes and any benefits or other compensation. Requester shall not be responsible for paying any wages, benefits, taxes, or other compensation directly to the Responder's employees. The costs associated with requested personnel are subject to the reimbursement process outlined in Article XI. In no event shall Responder or its officers, employees, agents, or representatives be authorized (or AGREEMENT, Regional Coordination Framework 99 Regional Coordination Framework AGREEMENT represent that they are authorized) to make any representation, enter into any agreement, waive any right or incur any obligation in the name of, on behalf of or as agent for Requester under or by virtue of this Agreement. Article VIII - REQUESTS FOR EMERGENCY ASSISTANCE. Requests for Emergency Assistance shall be made by a person authorized by the Requester to make such requests and approved by a person authorized by Responder to approve such requests. If this request is verbal, it must be confirmed in writing within thirty days after the date of the request. Article IX - PROVISION OF EQUIPMENT. Provision of equipment and tools loans is subject to the following conditions: 1. At the option of Responder, equipment may be provided with an operator. See Article XI for terms and conditions applicable to use of personnel. 2. Provided equipment shall be returned to Responder upon release by Requester, or immediately upon Requester's receipt of an oral or written notice from Responder for the return of the equipment. When notified to return equipment to Responder, Requester shall make every effort to return the equipment to Responder's possession within 24 hours following notification. Equipment shall be returned in the same condition as when it was provided to Requester. 3. During the time the equipment has been provided, Requester shall, at its own expense, supply all fuel, lubrication and maintenance for Responder's equipment. Requester shall take proper precaution in its operation, storage and maintenance of Responder's equipment. Equipment shall be used only by properly trained and supervised operators. Responder shall endeavor to provide equipment in good working order. All equipment is provided "as is", with no representations or warranties as to its condition, fitness for a particular purpose, or merchantability. 4. Responder's cost related to the transportation, handling, and loading/unloading of equipment shall be chargeable to Requester. Responder shall submit copies of invoices from outside sources that perform such services and shall provide accounting of time and hourly costs for Responder's employees who perform such services. AGREEMENT, Regional Coordination Framework 100 Regional Coordination Framework AGREEMENT 5. Without prejudice to Responder's right to indemnification under Article XIII herein, in the event equipment is lost, stolen or damaged from the point the Requestor has the beneficial use of the equipment, or while in the custody and use of Requester, or until the Requestor no longer has the beneficial use of the equipment, Requester shall reimburse Responder for the reasonable cost of repairing or replacing said damaged equipment. If the equipment cannot be repaired within a time period required by Responder, then Requester shall reimburse Responder for the cost of replacing such equipment with equipment which is of equal condition and capability. Any determinations of what constitutes "equal condition and capability" shall be at the discretion of Responder. If Responder must lease or rent a piece of equipment while Responder's equipment is being repaired or replaced, Requester shall reimburse Responder for such costs. Requester shall have the right of subrogation for all claims against persons other than parties to this Agreement that may be responsible in whole or in part for damage to the equipment. Requester shall not be liable for damage caused by the sole negligence of Responder's operator(s). Article X - PROVISION OF MATERIALS AND SUPPLIES. Requester shall reimburse Responder in kind or at Responder's actual replacement cost, plus handling charges, for use of partially consumed, fully consumed, or non- returnable materials and supplies, as mutually agreed between Requester and Responder. Other reusable materials and supplies which are returned to Responder in clean, damage -free condition shall not be charged to the Requester and no rental fee will be charged. Responder shall determine whether returned materials and supplies are "clean and damage -free" and shall treat material and supplies as "partially consumed" or "non -returnable" if found to be damaged. Article XI - PROVISION OF PERSONNEL. Responder may, at its option, make such employees as are willing to participate available to Requester at Requester's expense equal to Responder's full cost, including employee's salary or hourly wages, call back or overtime costs, benefits and overhead, and consistent with Responder's personnel union contracts, if any, or other conditions of employment. Costs to feed and house Responder's personnel, if necessary, shall be chargeable to and paid by Requester. Requester is responsible for assuring such arrangements as may be necessary for the safety, housing, meals, and transportation to and from job sites/housing sites (if necessary) for Responder's personnel. Responder shall bill all costs to Requester, who is responsible for paying AGREEMENT, Regional Coordination Framework 101 Regional Coordination Framework AGREEMENT all billed costs. Responder may require that its personnel providing Emergency Assistance shall be under the control of their regular leaders, but the organizational units will come under the operational control of the command structure of Requester. Responder's employees may decline to perform any assigned tasks if said employees judge such task to be unsafe. A request for Responder's personnel to direct the activities of others during a particular response operation does not relieve Requester of any responsibility or create any liability on the part of Responder for decisions and/or consequences of the response operation. Responder's personnel may refuse to direct the activities of others. Responder's personnel holding a license, certificate, or other permit evidencing qualification in a professional, mechanical, or other skill, issued by the state of Washington or a political subdivision thereof, is deemed to be licensed, certified, or permitted in any Signatory Partner's jurisdiction for the duration of the emergency, subject to any limitations and conditions the chief executive officer and/or elected and appointed officials of the applicable Signatory Partners jurisdiction may prescribe in writing. When notified to return personnel to Responder, Requester shall make every effort to return the personnel to Responder promptly after notification. Article XII - RECORD KEEPING. Time sheets and/or daily logs showing hours worked and equipment and materials used or provided by Responder will be recorded on a shift -by -shift basis by the Responder and will be submitted to Requester as needed. If no personnel are provided, Responder will submit shipping records for materials and equipment, and Requester is responsible for any required documentation of use of material and equipment for state or federal reimbursement. Under all circumstances, Requester remains responsible for ensuring that the amount and quality of all documentation is adequate to enable reimbursement. Article XIII — INDEMNIFICATION, LIMITATION OF LIABILITY, AND DISPUTE RESOLUTION. A. INDEMNIFICATION. Except as provided in section B., to the fullest extent permitted by applicable law, Requester releases and shall indemnify, hold harmless and defend each Responder, its officers, employees and agents from and against any and all costs, including costs of defense, claims, judgments or awards of damages asserted or arising directly or indirectly from, on account of, or in connection with providing, or declining to provide, or not being asked to provide, Emergency Assistance to Requester, whether arising before, during, or after performance of the Emergency Assistance and whether suffered by any of the Signatory Partners or any other person or entity. AGREEMENT, Regional Coordination Framework 102 Regional Coordination Framework AGREEMENT Requester agrees that its obligation under this section extends to any claim, demand and/or cause of action brought by or on behalf of any of its employees, or agents. For this purpose, Requester, by mutual negotiation, hereby waives, as respects any indemnitee only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW of the State of Washington and similar laws of other states. B. ACTIVITIES IN BAD FAITH OR BEYOND SCOPE. Any Signatory Partner shall not be required under this Agreement to indemnify, hold harmless and defend any other Signatory Partner from any claim, loss, harm, liability, damage, cost or expense caused by or resulting from the activities of any Signatory Partners' officers, employees, or agents acting in bad faith or performing activities beyond the scope of their duties. C. LIABILITY FOR PARTICIPATION. In the event of any liability, claim, demand, action or proceeding, of whatever kind or nature arising out of rendering of Emergency Assistance through this Agreement, Requester agrees to indemnify, hold harmless, and defend, to the fullest extent of the law, each Signatory Partner, whose only involvement in the transaction or occurrence which is the subject of such claim, action, demand, or other proceeding, is the execution and approval of this Agreement. D. DELAY/FAILURE TO RESPOND. No Signatory Partner shall be liable to another Signatory Partner for, or be considered to be in breach of or default under, this Agreement on account of any delay in or failure to perform any obligation under this Agreement, except to make payment as specified in this Agreement. E. MEDIATION AND ARBITRATION. If a dispute arises under the terms of this Agreement, the Signatory Partners involved in the dispute shall first attempt to resolve the matter by direct negotiation. If the dispute cannot be settled through direct discussions, the parties agree to first endeavor to settle the dispute in an amicable manner by mediation. Thereafter, any unresolved controversy or claim arising out of or relating to this Contract, or breach thereof, may be settled by arbitration, and judgment upon the award rendered by the arbitrator may be entered in any court having jurisdiction thereof. F. SIGNATORY PARTNERS LITIGATION PROCEDURES. Each Signatory Partner seeking to be released, indemnified, held harmless or defended under this Article with respect to any claim shall promptly notify Requester of such claim and shall not settle such claim without the prior consent of Requester. Such Signatory Partners shall have the right to AGREEMENT, Regional Coordination Framework 103 Regional Coordination Framework AGREEMENT participate in the defense of said claim to the extent of its own interest. Signatory Partners' personnel shall cooperate and participate in legal proceedings if so requested by Requester, and/or required by a court of competent jurisdiction. Article XIV - SUBROGATION. A. REQUESTER'S WAIVER. Requester expressly waives any rights of subrogation against Responder, which it may have on account of, or in connection with, Responder providing Emergency Assistance to Requester under this Agreement. B. RESPONDER'S RESERVATION AND WAIVER. Responder expressly reserves its right to subrogation against Requester to the extent Responder incurs any self-insured, self-insured retention or deductible loss. Responder expressly waives its rights to subrogation for all insured losses only to the extent Responder's insurance policies, then in force, permit such waiver. Article XV - WORKER'S COMPENSATION AND EMPLOYEE CLAIMS. Responder's employees, officers or agents, made available to Requester, shall remain the general employees of Responder while engaged in carrying out duties, functions or activities pursuant to this Agreement, and each Signatory Partner shall remain fully responsible as employer for all taxes, assessments, fees, premiums, wages, withholdings, workers' compensation, and other direct and indirect compensation, benefits, and related obligations with respect to its own employees. Likewise, each Signatory Partner shall provide worker's compensation in compliance with statutory requirements of the state of residency. Article XVI - MODIFICATIONS. Modifications to this Agreement must be in writing and will become effective upon approval by a two-thirds affirmative vote of the Signatory Partners. Modifications must be signed by an authorized representative of each Signatory Partner. EMAC will be the coordinating body for facilitating modifications of this Agreement. Article XVII- NON -EXCLUSIVENESS AND PRIOR AGREEMENTS. AGREEMENT, Regional Coordination Framework 104 Regional Coordination Framework AGREEMENT This Agreement shall not supersede any existing mutual aid agreement or agreements between two or more governmental agencies, and as to assistance requested by a party to such mutual aid agreement within the scope of the mutual aid agreement, such assistance shall be governed by the terms of the mutual aid agreement and not by this Agreement. This Agreement shall, however, apply to all requests for assistance beyond the scope of any mutual aid agreement or agreements in place prior to the event. Article XVIII - GOVERNMENTAL AUTHORITY. This Agreement is subject to laws, rules, regulations, orders, and other requirements, now or hereafter in effect, of all governmental authorities having jurisdiction over the emergencies covered by this Agreement or the Signatory Partner. Provided that a governmental authority may alter its obligations under this Agreement only as to future obligations, not obligations already incurred. Article XIX - NO DEDICATION OF FACILITIES. No undertaking by one Signatory Partner to the other Signatory Partners under any provision of this Agreement shall constitute a dedication of the facilities or assets of such Signatory Partners, or any portion thereof, to the public or to the other Signatory Partners. Nothing in this Agreement shall be construed to give a Signatory Partner any right of ownership, possession, use or control of the facilities or assets of the other Signatory Partners. Article XX - NO PARTNERSHIP. This Agreement shall not be interpreted or construed to create an association, joint venture or partnership among the Signatory Partners or to impose any partnership obligation or liability upon any Signatory Partner. Further, no Signatory Partner shall have any undertaking for or on behalf of, or to act as or be an agent or representative of, or to otherwise bind any other Signatory Partner. Article XXI - NO THIRD PARTY BENEFICIARY. Nothing in this Agreement shall be construed to create any rights in or duties to any third party, nor any liability to or standard of care with reference to any third party. This Agreement shall not confer any right, or remedy upon any person other than the Signatory Partners. This Agreement shall not release or discharge any obligation or liability of any third party to any Signatory Partners. AGREEMENT, Regional Coordination Framework 105 Regional Coordination Framework AGREEMENT Article XXII - ENTIRE AGREEMENT. This Agreement constitutes the entire agreement and supersedes any and all prior agreements of the Parties, with respect to the subject matters hereof. Article XXIII - SUCCESSORS AND ASSIGNS. This Agreement is not transferable or assignable, in whole or in part, and any Signatory Partner may terminate its participation in this Agreement subject to Article V. Article XXIV - GOVERNING LAW. This Agreement shall be interpreted, construed, and enforced in accordance with the laws of Washington State. Article XXV - VENUE. Any action which may arise out of this Agreement shall be brought in Washington State and King County. Provided, that any action against a participating County may be brought in accordance with RCW 36.01.050. Article XXVI - TORT CLAIMS. It is not the intention of this Agreement to remove from any of the Signatory Partners any protection provided by any applicable Tort Claims Act. However, between Requester and Responder, Requester retains full liability to Responder for any claims brought against Responder as described in other provisions of this agreement. Article XXVII - WAIVER OF RIGHTS. Any waiver at any time by any Signatory Partner of its rights with respect to a default under this Agreement, or with respect to any other matter arising in connection with this Agreement, shall not constitute or be deemed a waiver with respect to any subsequent default or other matter arising in connection with this Agreement. Any delay short of the statutory period of limitations, in asserting or enforcing any right, shall not constitute or be deemed a waiver. AGREEMENT, Regional Coordination Framework 106 Regional Coordination Framework AGREEMENT Article XXVIII - INVALID PROVISION. The invalidity or unenforceability of any provisions hereof, and this Agreement shall be construed in all respects as if such invalid or unenforceable provisions were omitted. Article XXIX - NOTICES. Any notice, demand, information, report, or item otherwise required, authorized, or provided for in this Agreement shall be conveyed and facilitated by EMAC, care of the KCOEM, 3511 NE 2nd Street, Renton WA 98056, Phone: 206-296-3830, Fax: 206-205-4056. Such notices, given in writing, and shall be deemed properly given if (i) delivered personally, (ii) transmitted and received by telephone facsimile device and confirmed by telephone, (iii) transmitted by electronic mail, or (iv) sent by United States Mail, postage prepaid, to the EMAC. 15 I AGREEMENT, Regional Coordination Framework 107 Regional Coordination Framework AGREEMENT Signatory Documentation Sheet The Regional Coordination Framework for Disasters and Planned Events for Public and Private Organizations in King County, Washington is intended to be adopted as the framework for participating organizations, within King County, to assist each other in disaster situations when their response capabilities have been overloaded. Components, as of January 2014, are the following: Regional Coordination Framework for Disasters and Planned Events for Public and Private Organizations in King County Agreement (legal and financial) IN WITNESS WHEREOF, the Signatory Partner hereto has caused this Regional Coordination Framework for Disasters and Planned Events to be executed by duly authorized representatives as of the date of their signature: ORGANIZATION: ADDRESS: AUTHORIZED SIGNATURE: DATE: Please submit this form to the King County Office of Emergency Management 3511 NE 2nd Street Renton, WA 98056 16 108 IAGREEMENT, Regional Coordination Framework Regional Coordination Framework for Disasters and Planned Events for Public and Private Organizations in King County, Washington King County 109 February 2014 Emergency Management Partners, As we arrive at another milestone in our regional planning efforts here in King County, we would like to share a brief look back on the cornerstone efforts of the `Regional Disaster Plan' and its notable history. It is reality that disasters do not respect jurisdictional boundaries, let alone economic environments. Our citizens throughout King County expect the public, private, non-profit and tribal entities to work together in responding to and recovering from a disaster. Geographical King County is 2,134 square miles of diverse terrain with over 1 9 million people, 39 cities, over 120 special purpose districts, two tribal nations, and over 700 elected officials. With our population density, complex system of governance, and significant hazards we face, disasters present the need to plan for a coordinated response among governments, non -profits and businesses. In 1998, elected officials from Seattle, Suburban Cities and King County passed a motion (#10566) to initiate the planning efforts of a `regional response plan and mechanism to share resources.' That effort was pioneering new territory by establishing a cooperative and voluntary platform linking private businesses, non-profit organizations, government agencies, and special purpose districts. Through collaborative planning and participation, hundreds of entities can behave in a coordinated manner, provide assistance to each other and maintain their authority. The King County Office of Emergency Management (KCOEM) began the `regional planning' effort in 1999 and formed the Regional Disaster Planning Task Force (now the Regional Disaster Planning Work Group). Any and all partnering disciplines, agencies and organizations were invited to the table and actively participated in taking the ground breaking steps to create the `Regional Disaster Plan for Public and Private Organizations in King County.' Over a two-year period many meetings were held, numerous ideas and concepts discussed and debated, and multitudes of briefings and updates all contributed to a collaborative and transparent regional planning process. Throughout the process the multi -disciplinary groups representing King County Emergency Management Advisory Committee (EMAC) and the King County Regional Policy Committee were briefed and engaged. By early 2001, a Basic Plan and legally vetted `Omnibus Legal and Financial Agreement' were completed, and then... September 11 ti, occurred. All of us found ourselves in a new era. Our view of the world changed significantly post September 11th and we collectively recognized the need to be even more collaborative in our emergency management efforts. Even the largest of cities would not be able to do it alone. The cumulative efforts of all those engaged partners had moved the regional plan from a concept to the reality of an actual plan ready for signature and implementation. In January 2002, with EMAC endorsement, the EMAC Chair Barb Graff (City of Bellevue Emergency Management) and Co -Chair Bill Wilkinson (Port of Seattle) initiated the inaugural promulgation of the `Regional Disaster Plan for Public and Private Organizations in King County.' By December 2002, 99 cities, fire districts, businesses, schools, water and sewer districts and non -profits were official signatory partners. That same year the 9-11 Commission and the National Association of Counties (NACo) formally awarded and recognized KCOEM for the regional collaboration and planning endeavor — the `Regional Disaster Plan.' Page 2 I Regional Coordination Framework for Disasters and Planned Events 110 The original Regional Disaster Plan was designed using the model of the Federal Response Plan, i.e. a basic plan followed by a series of "Emergency Support Functions," such as communications and transportation. Through the following years and various Presidential Directives (transitions to the National Response Plan and the National Incident Management System), the Regional Disaster Planning effort continued to engage regional partners from public, private, non-profit and tribes and alternations were made to keep the Plan current. Additional promulgations occurred with Plan updates and more signatory partners joined. With the last official promulgation and signatory process in March 2008, and with continued interest since then, there are currently 145 signatories. Over time partners and the region have matured with additional focused planning efforts (mass care, evacuation, regional catastrophic, etc.), putting the Regional Disaster Plan in a good position to evolve. After over a year's work of transformation, the Plan (along with the associated Agreement, which is the legal and financial document addressing sharing of resources; formerly the `Omnibus') are in a new state. Embodying again true regional coordination, the Plan has transitioned to a new format: `Regional Coordination Framework for Disasters and Planned Events.' In a streamlined form, the new Framework (like the former Plan) facilitates a systematic, coordinated, and effective response to multi -agency or multi jurisdictional disasters or planned events that occur within the geographic boundaries of King County. By leveraging existing plans, the Framework focuses on five key areas of coordination: Direction and Coordination Information Collection, Analysis and Dissemination Public Information Communications Resource Management All emergency management partners will be provided the opportunity to review and comment on this new and fresh Framework through an identified process. The goal is to roll out the Framework and Agreement to all partners in January 2014 for official promulgation and signature. Regional Disaster Planning Work Group and EMAC members will be active in informing and promoting the intent and benefits of the Framework and Agreement. The efforts put forth by the Work Group have been well coordinated, and the EMAC has been kept apprised and has advised as needed. We look forward to your agency and organization officially joining in supporting this Framework. Through this Framework, together we can assist one another in a more coordinated response, which will ultimately assist in the quicker recovery of our communities and economy. Sincerely, C— cA./v -e- Dominic Marzano, Chair Gail Harris, Vice Chair City of Kent Emergency Management City of Shoreline Emergency Management Page 3 I Regional Coordination Framework for Disasters and Planned Events 111 Emergency Management Advisory Committee (EMAC) This page intentionally left blank. Page 4 I Regional Coordination Framework for Disasters and Planned Events 112 Log of Changes Date of Change Description of Change Page # Page 5 Regional Coordination Framework for Disasters and Planned Events 113 Introductory Materials Promulgation The Regional Coordination Framework (formerly the Regional Disaster Plan) is intended to embody the true essence of regional collaboration and coordination. From its inception in 1998, by King County Motion #10566, this regional plan "... allows for shared resources and cooperation within existing capabilities and is consistent with emergency management priorities established by the governing body of each jurisdiction, special district, organization or appropriate agency." The value of the Framework that is that the organizational networking and administrative workload can be coordinated in advance of a disaster, thus expediting the response capability from partner to partner and throughout the region. Approval and Implementation The Regional Disaster Planning Work Group (RDPWG) is the inter -jurisdictional and multi -disciplinary group responsible for developing, enhancing, and maintaining the Regional Coordination Framework. The RDPWG consists of representatives from regional partners and serves as a subcommittee to the King County Emergency Management Advisory Committee (EMAC), which in turn serves as an advisory entity to the King County Executive and the King County Office of Emergency Management (OEM). All emergency management partners are included and encouraged to participate throughout the review and vetting process. Modifications to the Framework and its related documents are shared and distributed to all partners. Ongoing reviews and feedback shall occur routinely. When Framework modifications have been vetted through the RDPWG and initial review conducted by partners, the RDPWG Chair/Co-Chair will present them to EMAC for review and endorsement. In accordance with King County Motion #10566, "Any draft regional plan proposed by the Emergency Management Advisory Committee (EMAC) should be submitted through each jurisdiction, special district, organization, or appropriate agency governing body for review and comment." Therefore, all updated documentation is presented for 'Open Comment' for at least 30 days. Emergency management partners are responsible for reviewing and vetting through their internal channels for any concerns and/or issues. Those concerns and/or issues that arise may be documented and sent to the King County Office of Emergency Management. All comments will be reviewed and addressed by the RDPWG, which will in turn recommend amendments and/or changes to EMAC for consideration and recommendation. Page 6 Regional Coordination Framework for Disasters and Planned Events 114 The RDPWG holds open meetings, keeps all partners apprised of work and products, and provides reports to EMAC. According to King County Motion #10566, the RDPWG in coordination with EMAC, will "...report to the regional policy committee periodically on its progress in developing the plan, and bring forward to the regional policy committee significant policy issues arising in the process." Distribution EMAC will formally endorse the Framework and associated Agreement, and through their `letter of endorsement,' begin encouraging adoption by partners (public, private, non-profit) within their respective jurisdiction, agency and/or organization. The King County Office of Emergency Management will be responsible for collecting, gathering and maintaining the emergency contact information for participating partners as well as the signatory sheets for those partners who are signatory to this Framework's associated Agreement. In recognition of the expanding nature of this Framework and the partnerships it encourages, a comprehensive distribution list cannot be provided within this document. Please visit the King County Office of Emergency Management website for a full and current listing of partners to the Regional Coordination Framework and signatories to the associated Agreement. http://www. kingcounty.gov/safety/prepare/EmergencyManagementProfessionals.aspx Page 7 Regional Coordination Framework for Disasters and Planned Events 115 Table of Contents I. Purpose, Scope, Situation Overview and Assumptions 9 II. Concept of Operations 11 III. Responsibilities 14 IV. Direction and Coordination 18 V. Information Collection, Analysis, and Dissemination 21 VI. Public Information 23 VII. Communication 26 VIII. Administration, Finance, and Logistics 28 IX. Document Development and Maintenance 31 X. Terms and Definitions 33 XI. Authorities and References 35 Page 8 I Regional Coordination Framework for Disasters and Planned Events 116 I. Purpose, Scope, Situation Overview and Assumptions Purpose The Regional Coordination Framework for Disasters and Planned Events facilitates a systematic, coordinated, and effective response to multi -agency or multi -jurisdictional disasters or planned events that occur within the geographic boundaries of King County, Washington. It provides a framework whereby cooperative relationships can be formed among public, private, tribal and non-profit organizations in order to accomplish this common goal. Through the implementation of this framework, the resources and capabilities of the public, private, tribal and non-profit sectors can be more efficiently utilized to minimize the loss of life and property and to protect the environmental and economic health within King County. The Regional Coordination Framework is a voluntary guide to regional response and short term recovery actions. Signatory partners are those organizations from the public, private, tribal, and non-profit sectors in geographic King County that are committed to working together in accordance with this framework and have signed the associated Agreement. There is no preferential treatment or priority given to those partners who are signatory to the Agreement versus those who are not. The benefit of being a signatory partner to the RCF and the Agreement is to save time during a disaster by having decision making authority for jurisdictions already in place and on file. Scope The RCF applies to any disaster or planned event that concurrently challenges multiple jurisdictions or multiple disciplines within King County or affects a single entity to such a degree that it relies upon external assistance. The Framework and the associated Agreement are intended to be utilized in conjunction with other state and local emergency plans, including but not limited to mutual aid agreements such as the Intra- state Mutual Aid System (within Washington State), the Emergency Management Assistance Compact (state -to -state), other public, non-governmental organization, tribal, or private sector agreements, and the Pacific Northwest Emergency Management Arrangement (States of Alaska, Idaho, Oregon and Washington and the Province of British Columbia). The Framework addresses strategic response activities and allocation of incoming scarce resources for those disasters or planned events where normal emergency response processes and capabilities become overtaxed, or where there is a need for regional coordination of response operations shared situational awareness and coordinated public information due to the complexity or duration of the disaster(s). The Page 9 I Regional Coordination Framework for Disasters and Planned Events 117 associated Agreement articulates the financial aspects of voluntarily participating in accordance with the Framework. Although the focus is on disaster response, the Framework assumes future coordinated efforts to address regional protection, mitigation, preparedness, and recovery issues. Likewise, while relationships with other counties and neighboring jurisdictions are not specifically included in this Framework, they are not precluded from participating as a partner. The framework describes five key areas of coordination: Direction and Coordination Information Collection, Analysis and Dissemination Public Information Communications Resource Management Situation Overview Disasters and planned events can present unique challenges to the public and private sectors for the efficient and effective use of resources, the protection of lives and property, the protection of the regional economy, and the preservation of the environment or other essential functions. Natural or human -caused hazards may have impacts sufficient to require partners to seek assistance or manage emergency resources and supplies through use of this Framework. Specific information about natural or human -caused hazards may be accessed from emergency management jurisdictions. Planning Assumptions No perfect response is implied by the availability of this framework Local, regional, and state resources may not be sufficient to respond to all needs in a timely fashion Damages to regional infrastructure may result in unreliable communications and slow delivery or distribution of requested resources Impacts to some partners may require assistance from other partners, adjacent counties, the State of Washington, Emergency Management Assistance Compact partners, or the Federal Government and other entities Emergencies may require the establishment and/or multi -jurisdictional coordination of emergency actions Participation in the Regional Coordination Framework is voluntary Page 10 Regional Coordination Framework for Disasters and Planned Events 118 Acquisition, use, and return of resources as well as the reimbursement for those resources are guided by the associated Agreement Regional policy decision-making participants will vary from disaster to disaster All partners will comply with federal, state, and local legal obligations The King County Office of Emergency Management (KCOEM) will serve as the lead for regional emergency management activities. KCOEM will activate the Regional Communications and Emergency Coordination Center (RCECC) in support of disaster response or planned event coordination, during which the RCECC will be the focal point for information sharing and regional resource coordination First responders will continue to be directed by their incident commanders Each partner will retain its own internal policies, processes, authorities, and obligations and organize and direct its internal organization continuity 11. Concept of Operations In the event of a disaster or planned event requiring central coordination at the RCECC, operational authority will remain with partners and local incident commanders. Local procedures will be followed and Emergency Operations Centers or Emergency Coordination Centers (EOCs or ECCs) staffed in accordance with partner plans. Procedures governing internal actions will be maintained by the partner. All necessary decisions affecting response, protective actions, and advisories will be made by those officials under their existing authorities, policies, plans, and procedures. Use of and adherence to the Regional Coordination Framework is voluntary. The Framework provides a structure for disaster response operations that: Uses geographic divisions or zones of the county to: o Facilitate coordination of information sharing o Assist in the management of resource request processes, prioritization and tracking Provides centrally coordinated emergency functions within the region utilizing the King County RCECC Provides a mechanism for regional policy decision-making Augments existing mutual aid agreements by providing pre -designated legal and financial ground rules for the sharing of resources Is consistent with the National Incident Management System (NIMS) and is based on the Incident Command System (ICS) Page 11 Regional Coordination Framework for Disasters and Planned Events 119 Y N---- ‘...,,,,----,-4,6 -1-0. tiI y, "r'"rti . ``'; 4 �, King County Regions[ Emergency Coordination Zones Figure 1: King County Emergency Coordination Zones (2012) Geographic Divisions Predetermined geographic divisions of the County have facilitated efficient preplanning efforts as well as the sharing of information and coordination of priorities, operations, and application of resources during a disaster or planned event. The three Regional Emergency Coordination Zones correlate to the existing King County Fire Zones are (see Figure 1): Emergency Coordination Zone 1 — North and East King County Emergency Coordination Zone 3 — South King County Emergency Coordination Zone 5 - the City of Seattle Each Zone may develop protocols and procedures for carrying out inter- and intra -zone coordination and response functions. During the response to a disaster or planned event, these zone coordination functions may operate through a Zone Coordinator from the King County RCECC or in a decentralized location. Organizations that provide services throughout geographic King County ("regional service providers") may not have the resources to coordinate their service delivery and response activities directly with all three Emergency Coordination Zones simultaneously. Instead, these regional service providers may provide a single point of coordination through the King County RCECC. Examples of regional service providers include: public health/medical, banking and finance, energy, transportation, information Page 12 I Regional Coordination Framework for Disasters and Planned Events 120 and telecommunications, agriculture, emergency services, chemical industry, food, water, etc. Regional service providers may provide a representative directly to the affected zone and/or the King County RCECC. Central Coordination Where central coordination of regional emergency actions is needed, the King County RCECC may provide a location from which to coordinate. In accordance with the National Response Framework, the King County RCECC utilizes a hybrid response organization that embeds subject matter experts into the Incident Command System structure through Emergency Support Functions (ESFs). The ESFs, listed below, represent fifteen broad categories that enable subject matter expertise, like resources, and similar capabilities to be aligned into groups to aid coordination. ESF 1 — Transportation ESF 9 — Search & Rescue ESF 2 — Communications ESF 10 — Oil & Hazardous Materials ESF 3 — Public Works & Engineering ESF 11 — Agriculture & Natural Resources ESF 4 — Fire Response ESF 12 — Energy ESF 5 — Emergency Management ESF 13 — Public Safety & Security ESF 6 — Mass Care, Housing, & Human ESF 14 — Recovery Services ESF 15 — External Affairs ESF 7 — Resource Management ESF 20 — Military Support to Civil ESF 8 — Public Health, Medical and Authorities Mortuary Services In its role as an Emergency Coordination Center, the King County RCECC facilitates operational response at the regional level and supports operational response activities that are managed at the local level; the RCECC does not make operational decisions for local jurisdictions or partners unless specifically requested. Rather, the RCECC facilitates regional support activities that have been developed collaboratively amongst the appropriate stakeholders, represented through the ESFs and Zone Coordinators. When the RCECC has been activated, Zone Coordinators and regional service providers may coordinate their efforts from the King County RCECC, via their respective ESF Coordinator, the EOC/ECC of their local emergency management jurisdiction or most impacted partner. Coordination between regional service providers and partners may be from locations remote to the RCECC by electronic means. Healthcare organizations will coordinate through the Northwest Healthcare Response Network, which will in turn coordinate with emergency management jurisdictions through ESF 8, Public Health, Medical and Mortuary Services. Page 13 I Regional Coordination Framework for Disasters and Planned Events 121 Regional Coordination Framework When the RCECC has not been staffed by ESFs, partners will continue to coordinate with other partners, contractors, or mutual aid partners and will brief their local EOC/ECC or emergency management office (with emergency management jurisdiction as defined in RCW 38.52) and the King County Office of Emergency Management (KCOEM) Duty Officer if appropriate,. Partners should establish a relationship with their local emergency management jurisdiction in advance. Once the RCECC has been activated, the RCECC will be contacted through the main RCECC email, radio talk group, or phone number. Information and resource requests will be directed to the most appropriate combination of zone coordinator(s), logistics, planning, or operations (ESFs) sections for their actions. The King County RCECC Regional Communications and Emergency Coordination Center (KC RCECC) facility is located at 3511 NE 2nd Street, Renton, Washington, 98056. Transition from regional response to regional long-term recovery Response efforts at the RCECC entail the immediate actions needed to protect lives and safety of the population, protect or affect temporary repairs to infrastructure, and protect property or the environment. Long-term recovery includes permanent repair, relocation, or replacement of that infrastructure or property. Long-term recovery may take months or many years depending on the nature of impacts. Long-term recovery and potential federal assistance to tribal nations, the public and private sectors is governed by the Stafford Act and other documents with specific terms including the Code of Federal Regulations and Treaties. A separate document addresses regional long-term recovery. III. Responsibilities In accordance with Ordinance 17075, King County Government has the responsibility to foster cooperative planning within regional concepts to its emergency mitigation, preparedness, response, and recovery efforts and to serve as the coordinating entity for cities, county governmental departments and other appropriate agencies during incidents and events of regional significance. In addition, King County shall enter into mutual aid agreements in collaboration with private and public entities in an event too great to be managed without assistance. When an emergency impacts regional King County, the King County RCECC and local EOCs or ECCs may be staffed to address the consequences of the emergency impacts to the public, government, and regional partners or to support regional first responders. Page 14 I Regional Coordination Framework for Disasters and Planned Events 122 Regional Coordination Framework This section of the framework introduces the concept of a regional coordination process that may be needed to enact emergency powers, suspend or limit civil liberties, coordinate executive decisions, determine strategies for the allocation of scarce resources or transition into long term recovery. The diagram below describes the structure and relationship of regional organizations in response. Also, see Direction and Coordination as well as the Terms and Definitions at the end of this framework. All Signatory Partners will: Identify an Emergency Point of Contact Work with their authorized emergency agency in their operations or coordination centers as identified under RCW 38.52.070 Develop, maintain, and utilize internal emergency plans and procedures Direct information and resource communications to their local Emergency Operations or Coordination Center, or the RCECC Section as appropriate Equip and train a workforce to sustain emergency operations Participate in the development of this framework Seek and secure mutual aid documentation Abide by the caveats of the this Framework's associated Agreement Request regional decision-making on policy issues as needed The mechanism for regional policy coordination: Collaboration on the execution of emergency powers, suspension or limitation of civil liberties Collaboration to establish strategic priorities for the allocation of limited resources in support of King County strategic goals and regional objectives Communicate with partners and the general public directly or to the public through the RCECC Joint Information Center (JIC) Elected and Appointed Officials will: King County Executive will Serve as the facilitator of the mechanism for regional policy decision-making Establish and work through their authorized Emergency Operations or Coordination Centers Utilize their established emergency and continuity plans Identify Emergency Points of Contact for the jurisdiction with full authority to commit or request resources, personnel, and make decisions on behalf of the jurisdiction Page 15 I Regional Coordination Framework for Disasters and Planned Events 123 Regional Coordination Framework Work with and through their designated emergency managers for resource needs that cannot be filled within their jurisdiction, mutual aid agreements, available private sector sources, or within the emergency management zone Coordinate with private sector partners through their designated EOC or ECC Issue emergency proclamations and implement authorized emergency powers Coordinate selection and implementation of emergency powers through the mechanism for regional policy decision-making Abide by the caveats of the this Framework's associated Agreement RCECC Incident Manager will: Direct RCECC coordination activities Recommend formation of and composition of a mechanism for regional policy decision-making Keep the those involved with regional policy decision-making informed of policy issues, incident coordination and progress Communicate regional policy decisions to the RCECC staff Recommend and have drafted a County emergency proclamation as needed Work with and direct the Joint Information Center and functional sections of the activated RCECC Host Zone Coordinators and regional partners as liaisons to the RCECC Establish and adjust regional objectives, identify policy issues, and allocate resources with input from Zone Coordinators and regional service providers Facilitate regional situational awareness, Common Operation Picture and information sharing with regional partners and the public Facilitate an effective and efficient resource management process RCECC Joint Information Center will: Communicate information to the public and partners that may affect their lives, safety, health, property, or services Implement a Joint Information System to assist in coordinating public information Zone Coordinator(s) may: Represent the cities within their designated zone in the RCECC Collect and communicate information to the RCECC and the Incident Manager Collaborate with the Incident Manager to establish and adjust regional objectives, identify policy issues, and allocate resources Direct partner representatives to seek resources within their zone before forwarding requests to the RCECC Page 16 I Regional Coordination Framework for Disasters and Planned Events 124 Regional Coordination Framework Request regional decision-making on policy issues with notice to the emergency managers Maintain situation awareness on needed policy issues and resource requests Make limited operational decisions on behalf of their designated zone Facilitate information sharing between RCECC and Zone RCECC Sections will: Develop situational awareness and support information sharing throughout the region and up to the state. Receive, allocate, track resource issues from county departments and regional partners. Any resources that cannot be provided from within the geographic county shall be attained via contract or forwarded onto the state for action. Manage and retain documentation in support of the incident. Serve as network control for regional radio communications between regional Emergency Operations or Coordination Centers Local Authorized EOCs and ECCs will: Work within their organization's and zone's resources and capabilities before requesting resources from the RCECC Communicate resource requests to the RCECC Logistics Section and their Zone Coordinator in the RCECC when availability within their zone has been exhausted Include private sector, non-governmental sector, and tribal nations in local EOC decisions, information sharing and resource management Utilize the appropriate mechanism for resource requests to the RCECC Support the functions and protocols established in this framework Have or can quickly get the authority to commit available equipment, services, and personnel to the (borrowing) organization Participate in decision making conference calls or physical meetings as appropriate and conditions allow Emergency Contact Points will: Be in an established line of succession that includes names, addresses, and 24- hour phone numbers for each partner Make emergency contact information available to regional partners, King County OEM, and the RCECC when staffed Have or can quickly get the authority to commit available equipment, services, and personnel to the (borrowing) organization Page 17 I Regional Coordination Framework for Disasters and Planned Events 125 Regional Coordination Framework Participate in decision-making conference calls or physical meetings as appropriate and conditions allow Resource Lenders will: Make available such resources as will not deter the Lender of the ability to continue efforts toward its own response objectives Abide by the conditions described in the this Framework's associated Agreement Resource Borrowers will: First seek and exhaust access to resources within their organizational authority Seek mutual aid and commercial resources within their emergency management zone Request resources through the King County RCECC in accordance with the this Framework's associated Agreement State of Washington will: Seek and accept damage reports and situation reports from the King County RCECC Accept and process resource requests received from the King County RCECC Seek sources of assistance to fill regional King County logistical needs Proclaim a state of emergency, if warranted Federal government will: Provide response assistance to the State of Washington as available and requested under a state proclamation of emergency Direct appropriate federal agencies to lend assistance to the State of Washington where possible As appropriate, declare a state of emergency in support of response and recovery from the impacts of an emergency in Washington State and/or to regional tribal nations IV. Direction and Coordination The Regional Coordination Framework does not carry the authority of code. It is a voluntary agreement between partners to the Regional Coordination Framework and the associated Agreement and any annexes that may be crafted for the benefit of the region. King County and each authorized emergency management agency within King Page 18 I Regional Coordination Framework for Disasters and Planned Events 126 Regional Coordination Framework County are required to have, maintain, and implement their own emergency plans in accordance with Revised Code of Washington (RCW) 38.52. Similarly, other public entities, private sector, non-governmental organizations (NGOs), and tribal nations may maintain plans that describe how they will direct and manage emergencies within their scope of authority. The National Incident Management System (NIMS), National Response Framework and King County Ordinance 17075 are the basis for the regional direction and coordination function described here. Purpose The purpose of this section is to identify a mechanism for regional policy decision- making, a process for policy coordination and strategies for the allocation of limited resources to regional disasters within established criteria and priorities. Situation and Scope Tactical direction and control of resources available to onsite/on scene incident commanders remains within the established organizational direction of the incident commander. See this Framework's associated Agreement. Loaned employees remain the employees of the lending organization while under the direction of the borrowing organization during their assignment. Where regional policy decision-making is needed, elected officials may enact emergency powers, suspend or limit civil liberties, coordinate executive decisions, determine strategies for the allocation of scarce resources under proclaimed emergencies. Regional Partners may not be bound by all of the regional decisions made. Decisions may impact regional partners that are not signatories to the Framework's associated Agreement. All political subdivisions retain the authority to direct requests for assistance to the Washington State Governor's Office and the State Emergency Management EOC. Establishing Regional Decision -Making Regional policy decision-making may be informed by the King County Executive, Local Health Officer, the legal representative(s) of cities and tribal nations as required by the disaster and subject matters experts, as necessary. Initial coordination between impacted regional partners may occur through the initiation of a conference call by the King County RCECC, the request for such coordination by one or more Zone Coordinators, or at the request of one or more partners. Subsequent meetings, whether at the RCECC or by conference call will be scheduled and announced to all authorized emergency management agencies in sufficient time to allow maximum participation. Page 19 I Regional Coordination Framework for Disasters and Planned Events 127 Regional Coordination Framework Coordination meetings and call announcements will include representatives from authorized emergency management agencies under RCW 38.52.070 and tribal nations. The interests of private sector and non-governmental organizations should be represented by their most appropriate authorized emergency management agency. The King County Executive or designee will facilitate the meetings whether virtual or conducted at the RCECC. Partners and representatives participating in regional policy decision-making may vary from disaster to disaster depending on the experienced impacts to the region. All partner representatives must have the authority to represent their organization for consensus decision-making and commitment or request resources. Verification of personnel will be conducted internally through local EOCs or ECCs. Authority for KC Government & Unincorporated Areas Joint Information System {11S) with Partners KCECC Axttjated King County Executive Mechanism for Consensus on Regional Decisions KCECC Incident Manager Joint Information Center Appropriate Elected Off iciais _, RDCF Policy Zone 1, 3, 5 Coordinators Offkiois to Agency Emergency Manager Coordination KCECC ESFs KCECC Planning KCECC Logistics incident Coordination Pre -ECC Activation KCDepts & op Centers e8pra!ination 1 L\ KC OEM Duty Officer Coeil oo Emergency M anagement Agencies / Partners Key } ngC.:unt. H I Partners KCECC Figure 2: Information and escalation flow for regional policy decisions Establish regional response priorities, policies, and decisions Information guiding the decision-making process will be made available to all partners prior to the conference call or physical meeting. Page 20 I Regional Coordination Framework for Disasters and Planned Events 128 Regional Coordination Framework Policy deliberations will occur between the County Executive and whichever cities and tribal nations are needed to participate in regional policy decision-making. When regional decision-making is needed, all attempts will be made to come to consensus on all decisions. General criteria for policy decisions will include doing the most good possible within each category and may include but is not limited to: Preservation of life, safety and preservation of human health Caring for vulnerable populations Preservation of public infrastructure and property Protection of the regional economy Protection of the environment Preservation of private property The King County Incident Manager will assign someone to document the announcement of the conference call and/or physical meeting, the participants and attendees, the agenda, decisions, next steps, and known or anticipated future conference calls or meetings times/dates and locations as may apply. Policy decisions will be communicated through local Emergency Operations and Coordination Centers and disseminated via the Joint Information System. V. Information Collection, Analysis, and Dissemination For the purposes of the Regional Coordination Framework, the collection, analysis, and dissemination of information include Situational Awareness and Public Information. Situational Awareness Situational awareness is knowing what is going on around the region, understanding what needs to be done in the region, and distributing such information to regional partners. Purpose The purpose of this section is to describe the process of how the region establishes and maintains situational awareness during regional incidents and events. This process is critical to effectively create stability, implement response, and undertake recovery within the region. With this process documented, the region will have a major component of its Common Operating Picture (COP) established. Page 21 I Regional Coordination Framework for Disasters and Planned Events 129 Regional Coordination Framework Situation and Scope Situational awareness is developed by timely and accurate information about the level of impact, resources currently utilized in the response, resources available to support the response, and perceived needs of the jurisdiction, partner and public. Each entity manages the information and needs specific to that entity and its area of responsibility. When entities share their specific situational awareness with each other and partners develop an understanding of each other's impacts and needs, a Common Operating Picture (COP) is created. The development and management of situational awareness and a Common Operating Picture are vital to effective and efficient response and proactive planning on a regional level. Responsibilities It is expected that all partners (public entities, tribal nations, private sector, and non- governmental organizations) manage their own situational awareness streams. When disasters occur, impacted partners will consolidate damage and situational information with their most appropriate emergency management jurisdiction EOC or ECC. Local EOCs and ECCs will relay all appropriate information to the King County RCECC. The region's situational awareness and Common Operating Picture are dependent on all streams of information. The County Zone Coordinators will play a pivotal role by incorporating information from their related geographic areas into the region's COP. The King County RCECC will have the responsibility to collate these streams into a shared situational awareness as part of the region's COP. Concept of Operations Information collection, analysis, and dissemination are critical elements that must be maintained before, during, and after a disaster. Through coordination and collaboration, KCOEM and regional partners support a regional information management strategy through all phases of emergency management with a particular emphasis on both preparedness and response to ensure a smooth transition into a response drive information management cycle. Since situational awareness is part of a larger COP, an information management cycle (often referred as a reporting cycle) will be developed to facilitate regional partners providing their information streams. The cycle will identify when information will be collected and distributed. The 24 hour cycle of the regional planning clock consists of two operational shifts within the RCECC, beginning at 0700 and 1900 respectively. In general, the RCECC will Page 22 I Regional Coordination Framework for Disasters and Planned Events 130 Regional Coordination Framework compile information and publish it in a situation report every 12 hours. Additionally, snapshots, brief updates to the more complete situation report, may be generated every three hours. Partners are expected to maintain the capability to share and receive information and to actively participate in information sharing within the region. Recognizing that not every incident will occur on a timetable to easily fit within the 24 hour planning clock established; the King County RCECC may adjust the planning clock as necessary but will always strive to attain a 0700 and 1900 cycle. One benefit of the planning clock is the pre -determined sequence of events that are necessary to best prepare for and inform critical decision making throughout the response coordination. The planning clock recognizes the importance of sequencing events where the collection and analysis of available information is followed by internal briefings, distribution of information to partners and the public, internal and external conference calls, and objective setting for future operational periods. The schedule of these information management steps recognizes the local and national media deadlines for the morning work commute (usually about 0430) and the evening commute deadline (usually about 1500). Fundamental products of situational awareness such as snapshots, situation reports, etc., are designed to represent the current situation and ultimately project the future status of an incident or event. Essential elements of information will be identified for each disaster or planned event. At a minimum the following essential elements of information will be incorporated within snapshots and situation reports: Current situation or situation update Availability of regional services Local operation and coordination center activation status(es) Impact on and response by geographic area (i.e. city or zone) or Emergency Support Function (i.e. transportation, public health, utility, etc) References Zone 1, 3, and 5 Situation Report Templates KC RCECC Situation Report and Snapshot Templates King County CEMP List of Plans -Reference to "Plans Inventory" VI. Public Information A cooperative and technically effective use of the media, Internet, social media channels, and community warning systems will provide the best chance of conveying life -safety and public awareness information to large numbers of at -risk people. Page 23 I Regional Coordination Framework for Disasters and Planned Events 131 Regional Coordination Framework Purpose The purpose of this section is to establish a regional Joint Information System (JIS) that will support emergency response through the effective development, coordination, and dissemination of emergency public information in the event of a wide -spread emergency or disaster within King County. The expected outcomes of this coordinated planning effort are intended to facilitate: Coordinating communications between agencies, tribal nations, and organizations with the media and public for accurate and consistent messaging Establishing a central point for information distribution on behalf of partners needing public information assistance as well as facilitating regional information coordination Expanding the utility of electronic notification systems to include online multi - organizational systems to intentionally enhance information sharing amongst partners Establishing and/or utilizing redundant community warning systems to ensure messaging is sent to impacted areas by the most expedient means possible Situation and Scope When multiple regional partners recognize a need to coordinate the distribution of emergency information to the public, a Joint Information System may provide a process for consistent messaging. A Joint Information System may include a wide range of public, private, non-governmental, or tribal partners to include partners from beyond the geographic boundaries of King County. Responsibilities All partners are invited to contribute to this communication capability. While there are some agencies, prescribed by law or designated authority, that are responsible to enact specific systems, such as the Emergency Alert System and other jurisdictional or community warning systems (i.e. reverse 911 capabilities), it is with the combined and coordinated use of all our collective communication systems that we can reach the broadest number of people with the most accurate information - Public and Tribal Entities E911 Centers in King County, The King County RCECC, Public Health - Seattle & King County, cities, special purpose districts, and Tribal EOC's, National Weather Service, Washington State Emergency Management Division, are all Page 24 Regional Coordination Framework for Disasters and Planned Events 132 Regional Coordination Framework examples of public sector organizations and Tribal Nations with warning and notification capabilities. These organizations use their access to electronic notification systems, websites, web based systems, reverse dialing from 911 database, social media, PIO's, media releases, phone banks, trap lines, and volunteers who hand deliver information to disseminate and receive critical information. Private Sector Private partners can aid in warning and notification by coordinating the release of critical information or receiving information through their own internal communication processes and working within the Regional Joint Information System (see below for definition) to disseminate and receive critical information. Non -Governmental Organizations (NGOs) Non-government organizational partners also aid in reaching the more vulnerable populations that may not receive warning messages from more traditional means. Ensuring that NGOs support the receipt and dissemination of critical information is critical to meeting the needs of vulnerable community members. Concept of Operations This section assumes that regional partners will establish a public information function to provide emergency information and warning to their respective communities and constituent's before, during, and after a disaster or planned event. This emergency information function should include the coordination of information with other affected organizations. For the purposes of the Regional Coordination Framework, we are addressing the need to coordinate for a wide scale disaster with regional impacts. Notification and Warning There are multiple warning systems that currently exist throughout all levels of government that provide alert and warning notification to governmental agencies as well as the public. Details on specific systems can be accessed through the appropriate local emergency management jurisdiction. Non-governmental, private and non-profit partners should be familiar with the various systems available through their respective emergency management jurisdiction. All partner organizations should also be familiar with the various systems utilized by partner emergency management jurisdictions to activate support personnel and Emergency Contact Points identified in accordance with this Framework. All partner organizations are encouraged to use their agency's email, social media sites, and phone systems to pass on appropriate warnings to employees and customers. Page 25 Regional Coordination Framework for Disasters and Planned Events 133 Regional Coordination Framework Joint Information Centers/System (JIC/JIS) Joint Information Centers (JICs) are physical and centralized locations from which public affairs and critical emergency information responsibilities are performed. JICs facilitate operation of a Joint Information System (JIS) — the mechanism used to organize, integrate, and coordinate information to ensure timely, accurate, accessible, and consistent messaging across multiple jurisdictions and organizations. The King County RCECC will activate a regional JIC/JIS as needed to verify and align various streams of information, and release timely messages to the media, key stakeholders, and the general public. This information is issued in cooperation with affected jurisdictions, agencies, and organizations. Regional partners may be asked to send a representative to assist with JIC/JIS operations, either through direct support within the JIC or via remote access (phone, internet, video conferencing). This does not preclude any jurisdiction, agency, organization, or Tribal Nation from issuing information that pertains to them exclusively; however it is highly recommended that the regional JIC/JIS be informed of those communications. References King County CEMP ESF 15 King County Emergency Coordination Center Operations Manual King County Public Information Officers (P10) Procedures Guidelines Regional Joint Information Center (JIC) Manual VII. Communication The ability to communicate through a variety of different mediums in order to share timely information and to gain accurate situational awareness is critical during disasters and planned events. During a large scale regional disaster it is paramount to sound decision-making. Purpose The purpose of this section is to establish a communication process where regional partners will have the capability to access information "lines" to the King County RCECC, while establishing one central location to collect, prioritize, and disseminate information. These access modalities can generate from several different technologies. Redundant systems are in place for better odds of gaining access during times when many of these communication modes may not be functional. Page 26 I Regional Coordination Framework for Disasters and Planned Events 134 Regional Coordination Framework Situation and Scope This section of the Framework describes the communications process and systems needed to manage information collection and distribution during a disaster or planned event as the organizational structure expands and contracts within geographic King County. Responsibilities It is expected that all partner organizations will endeavor to obtain and maintain a variety of ways to communicate their status and resource needs to their respective emergency management jurisdiction and the King County RCECC during disasters and planned events. The King County Office of Emergency Management will test these internal communication systems on a regular basis to ensure communication connectivity with regional partners. Maintaining communication connectivity is critical to successful response during a disaster. It is expected that regional partners will work with KCOEM to maintain their internal communications systems, test them, and improve upon them as resources allow. King County RCECC may act as a network control manager for radio frequencies and talk groups used to maintain situation awareness, support decision-making, manage resources, or to continue regional services. Concept of Operations To facilitate internal communication for situational awareness, partners have a variety of means at their disposal to give and receive information. Emergency communications includes tools, processes, interoperability, and redundancy that govern the management of information, warning and notifications, decision-making, and resource management. Survivable infrastructure is an important element of the support needed to ensure continuous communications within and between regional partners. Available tools may include email, regular phone service, cell phones, 800 MHz radios and talk groups, VHF radio frequencies, amateur radio, facsimiles, the internet, social media, reverse 911 programs, or other technology. King County, in cooperation with other local jurisdictions and organizations, will support regional collaboration and information sharing. The RCECC will serve as the primary information hub for regional communications including a regional Common Operating Picture. Information on operational or policy topics may be posted as available. Page 27 I Regional Coordination Framework for Disasters and Planned Events 135 Regional Coordination Framework References King County Communications Plan Tactical Interoperable Communications Plan VIII. Administration, Finance, and Logistics This section to the Regional Coordination Framework describes the maintenance of the document and the management of resources in response to emergency impacts to geographic King County. The financial management of costs and expenses incurred during an emergency is covered in the associated Agreement to this Framework. Resource Management Mutual Aid is considered the pre -agreed sharing of resources between entities to support response activities. During a disaster or planned event, requests for mutual aid within the zone should be the first call for help. During a disaster or when requests for mutual aid cannot be granted, any threatened participating organization can request resources from other participating organizations. This document facilitates the sharing of resources amongst regional partners willing and able to share resources. The Resources section of the Regional Coordination Framework Agreement addresses resource lending and borrowing protocols. When a disaster is large or complex enough to initiate an emergency proclamation from the city, county or state level; various emergency powers may be enacted to aid and support resource management. Only jurisdictional cities, counties and tribal nations can sign an emergency proclamation. If further support is needed, the chief elected official or their successor/designee of the affected partner will proclaim an emergency, and then contact their designated Zone Coordinator or other Point of Contact and/or the King County RCECC to request further assistance. Assistance may be requested by using one of the following mechanisms: A request or supply of resources under the auspices of this Framework's associated Agreement, or A request or supply of resources under the auspices of Intra -State Mutual Aid or Emergency Management Assistance Compact, or A request or supply of resources under the auspices of another form of mutual aid or other assistance. Page 28 Regional Coordination Framework for Disasters and Planned Events 136 Regional Coordination Framework Resource management involves knowing what resources are available to the region or county (inventory), identifying them based on what they are and what they can do (type and kind) and developing procedures and protocols for their use (request, dispatch, demobilization/recall). Purpose The purpose of this section is to describe a resource management process which regional partners within King County will follow in a disaster. Situation and Scope This section of the Framework describes the processes for management of regional finance and logistics during and after a disaster impacting regional partners to the Regional Coordination Framework and associated Agreement. This Framework expands on those principals described under Intra -State Mutual Aid RCW 38.56 for sharing resources. Responsibilities Regional partners will endeavor to obtain the ability identify, inventory, request, deploy, track and recall the critical resources needed to respond to, and recover from, any disaster. Logistical and resource coordination will be through the three King County Emergency Coordination Zones and the King County Regional Communications and Emergency Coordination Center (RCECC). The staff of the activated RCECC will coordinate and support regional resource management activities in collaboration with the region's Resource Management Workgroup through all phases of emergency management. Since resource management is critical to a successful resolution during a disaster, it is important that each regional partner commits to establish a process to describe, inventory, request, deploy and track resources within their jurisdictions and to work in a cooperative effort with the King County RCECC. Equipment, supplies, and personnel needed by partner organizations should be sought first from within their own agency/jurisdictions/organization, other local sources, mutual aid agreements, then within the King County Fire/Emergency Management zone, and then from King County RCECC. Resource needs beyond the capacity of the local level and King County will be forwarded to the State of Washington or through the State to the Federal Government. Page 29 I Regional Coordination Framework for Disasters and Planned Events 137 Regional Coordination Framework Regional Coordination Framework partners will follow the legal and financial guidelines established in the associated Agreement. In situations where important resources are scarce, the regional decision-making mechanism may be utilized to recommend strategies for resource management. The King County Executive, or designee, still retains the authority for King County government resource priorities and distribution. As noted earlier and also reflected in the Framework's associated Agreement, all entities retain authority over their resources, and respective elected officials retain authority over their government resource priorities and distribution. See Direction and Coordination. Concept of Operations King County Office of Emergency Management maintains a 24/7 duty officer capability to assist partners during events when coordination needs arise. When activated for disasters or planned events, the RCECC will be the focal point for resource management for all regional partners within King County, King County government and unincorporated areas. KC RCECC, in cooperation with other local jurisdictions, will Provide technology to assist with the primary tasks associated with resource management Manage a process to describe, inventory, request and track resources Activate these systems before and during a disaster/event Dispatch resources before and during a disaster/event Deactivate/demobilize or recall resources during or after a disaster/event The KC RCECC will accept resource requests utilizing information provided on accepted forms. The resource requests will be accepted by: phone, email, radio, facsimile, hardcopy or any verifiable electronic method. Confirmation of receipt with the requestor will be made as soon as possible. Requests for resources should be stated in terms of need (i.e. type and kind, mission requirements, etc.) and the particular resource if known. Should clarification of the request be required, follow-up may be conducted by a RCECC Logistics Section staff member, appropriate Zone Coordinator, or appropriate ESF representative. The KC RCECC will update the resource request status, ensuring full disclosure of where the request is within the process. All requested resources will be tracked through completion of assignment as many resources will be in high demand amongst the many regional partners within King County. Effective and efficient response coordination is Page 30 I Regional Coordination Framework for Disasters and Planned Events 138 Regional Coordination Framework aided by expeditious reassignment of resources from partner to partner rather than having a high demand resource is completely demobilized from the disaster and returned to its parent organization prior to reassignment to another requesting partner. The borrowing organization will maintain status and resource information for effective and efficient resource use. Resources committed to a disaster will remain available to that incident site until they are released by the on -scene command structure or re -called by their own organization. When resources are no longer needed, they will be released and demobilized by the on - scene Incident Commander/Manager, the organization that made the initial request, or the RCECC Incident Manager. The requestor must ensure that the resource is in the agreed upon condition prior to returning to the lending agency or vendor. In addition, the requestor must communicate the resource status to the KC RCECC for tracking. References Memorandum of Understanding for Coordinated Policy and Decision Making During an Emergency Resource Typing System Governance Document King County CEMP ESF 7 Resource Support KC RCECC Resource Request Process Revised Code of Washington 38.56 IX. Document Development and Maintenance Planning Limitations This Framework and associated Agreement forge new territory as a cooperative agreement among public and private organizations, and as such, may not have completely anticipated the issues in public/private cooperation and resource sharing. During simulations, exercises, or real disaster, interactions may occur that illustrate shortcomings in the design that would require modifications or clarifications in this Framework. In a situation where the King County RCECC cannot perform the duties outlined in this document, those duties could be assumed by the Washington State EOC. Regional partners to this Framework will make every reasonable effort to prepare for their responsibilities identified within this document in the event of a disaster. However, all resources and systems are vulnerable to natural, technological and human caused Page 31 I Regional Coordination Framework for Disasters and Planned Events 139 Regional Coordination Framework disasters and may be overwhelmed. Regional partners can only attempt to respond based on the situation, information and resources available at the time. There is no guarantee implied by this Framework that a perfect response to a disaster or planned event will be practical or possible. Regional partners, including their officials and employees, shall not be liable for any claim based upon the exercise of, or failure to exercise or perform a public duty or a discretionary function or duty while carrying out the provisions of this Framework. Training and Exercises Training Training is a vital component to helping all regional partners understand the purpose and scope of the document. Collaboratively, regional partners are responsible for training their organizations to the purpose, scope and operations of the Framework. The King County Office of Emergency Management is responsible for assisting potential partners with training their community or organization. The training effort can be accomplished through presentations to public, private and non-profit organizations on the benefits of working within the auspices of the Regional Coordination Framework. Exercises Exercises are conducted to determine if the Framework is operationally sound. Exercises of the Regional Coordination Framework may be conducted collectively as a county region, by zone or by individual partner. Evaluations of exercises will identify strengths and weaknesses encountered during the exercise and may identify necessary changes to the document and components. In conjunction, training may also be identified to facilitate in overall effectiveness of the Framework and its support documents. Ongoing Document Development and Maintenance This framework has been developed and will be regularly updated by the Regional Disaster Planning Work Group. The Work Group consists of representatives from regional partners and serves as a subcommittee to the King County Emergency Management Advisory Committee (EMAC), which in turn serves as an advisory entity to the King County Executive and the King County Office of Emergency Management (OEM). The King County OEM will ensure continuity of the Regional Disaster Planning Work Group, which will coordinate updates to this document. King County OEM will maintain Page 32 I Regional Coordination Framework for Disasters and Planned Events 140 Regional Coordination Framework and publish the Framework and supporting materials on the King County OEM web site at http://www.kingcounty.gov/prepare. Suggested changes will be considered yearly and can be mailed to: King County Office of Emergency Management, 3511 NE 2nd Street, Renton WA 98056. Faxes will be received at (206) 205-4056. Telephone messages can be left at OEM's general number: (206) 296-3830. The King County OEM Plans Manager is the staff person specifically tasked with the maintenance of the Regional Coordination Framework, its associated Agreement and any annexes to the Framework. Modifications to this Regional Coordination Framework and its associated Agreement will be developed by the Regional Disaster Planning Work Group and then submitted to the Emergency Management Advisory Committee for review and comment. Further vetting with regional partners beyond the membership of EMAC will also be conducted. X. Terms and Definitions `Agreement' — refers to identical agreements executed in counterparts which bind the executing signatory partners to its terms and conditions to provide and receive Emergency Assistance. The terms and conditions of the Agreement are all identical and the execution of the Agreement binds a signatory partner to all other signatory partners who have executed identical Agreements in counterparts. To be effective for purposes of receiving Emergency Assistance, this Agreement and the Regional Coordination Framework must be fully executed and received by the King County Office of Emergency Management. `Borrower' — refers to a signatory partner who has adopted, signed and subscribes to the associated Agreement, and has made a request for emergency assistance and has received commitment(s) to deliver emergency assistance pursuant to the terms of the Agreement. `Disaster' — refers to but is not limited to, a human -caused or natural event or circumstance within the area of operation of any participating partner causing or threatening loss of life, damage to the environment, injury to person or property, human suffering or financial loss, such as: fire, explosion, flood, severe weather, drought, earthquake, volcanic activity, spills or releases of hazardous materials, contamination, utility or transportation emergencies, disease, infestation, civil disturbance, riots, act of terrorism or sabotage; said event being or is likely to be beyond the capacity of the affected signatory partner, in terms of personnel, equipment and facilities, thereby requiring emergency assistance. Page 33 Regional Coordination Framework for Disasters and Planned Events 141 Regional Coordination Framework `Emergency Contact Points' — refers to the persons, in a line of succession, listed on the Emergency Contact Information Form to be submitted to the Zone Coordinator and the King County Office of Emergency Management by each partner. The list includes names, addresses, and 24-hour phone numbers of the Emergency Contact Points of each partner. The people listed as Emergency Contact Points will have (or can quickly get) the authority of the partner to commit available equipment, services, and personnel for the organization. Note: The phone number of a dispatch office staffed 24 hours a day that is capable of contacting the Emergency Contact Point(s) is acceptable. `Emergency Operations or Coordination Center (EOC/ECC)' — refers to a location from which coordination of emergency response and recovery functions can be hosted. `Framework' — `Regional Coordination Framework for Public and Private Organizations in King County' ("Framework") means an all -hazards architecture for collaboration and coordination among jurisdictional, organizational and business entities during emergencies in King County. `Lender' — refers to a signatory partner who has signed the Agreement and has agreed to deliver Emergency Assistance to another signatory partner pursuant to the terms and conditions of the Agreement. `Long-term Recovery' — (FEMA description) refers to the phase of recovery that may continue for months or years and addresses complete redevelopment and revitalization of the impacted area. `National Incident Management System' (NIMS) — (FEMA description) refers to the systematic, proactive approach to guide departments and agencies at all levels of government, nongovernmental organizations, and the private sector to work seamlessly to prevent, protect against, respond to, recover from, and mitigate the effects of incidents, regardless of cause, size, location, or complexity, in order to reduce the loss of life and property and harm to the environment. `RCECC' — refers to the King County Regional Communications and Emergency Coordination Center; the location from which information and resource management is conducted in support of disasters or planned events. `Region' — refers to geographic King County and its adjacent jurisdictions. `Regional Partners' — refers to all public, private, non-governmental, or tribal organizations that may or may not be signatory/subscribing organizations to the Regional Coordination Framework, the associated Agreement and its annexes. Page 34 I Regional Coordination Framework for Disasters and Planned Events 142 Regional Coordination Framework `Regional Policy Decision -Making' — refers to the mechanism established to enact emergency powers, suspend or limit civil liberties, coordinate executive decisions, and/or determine strategies for the allocation of scarce resources under proclaimed emergencies. `Regional Service Providers' — refers to those organizations, both public and private, that provide services to the region. These may include but are not limited to: adult and juvenile detention facilities, water and sewer utilities, power companies, transit, food distribution, or other services. `Response' - (FEMA description) refers those capabilities necessary to save lives, protect property and the environment, and meet basic human needs after a disaster has occurred. `Short Term Recovery' — (FEMA description) refers to the phase of recovery which addresses the health and safety needs beyond rescue, the assessment of the scope of damages and needs, the restoration of basic infrastructure and the mobilization of recovery organizations and resources including restarting and/or restoring essential services for recovery decision-making. `Signatory Partners' — refers to those organizations signatory to the associated Agreement of the current Regional Coordination Framework. 'Zone(s)' — refers to those geographic areas conforming to the fire response zones in King County and designated Zone 1 (north and northeast county), Zone 3 (south and southeast county to include Vashon Island), and Zone 5 (the City of Seattle). 'Zone Coordination Function' — refers to those activities that may include pre -planning, training, or information collection and resource status activities within a particular Zone. 'Zone Coordinators' — refers to those individuals who may perform the Zone Coordination Function. XI. Authorities and References RCW 38.52.070 (summary) Incorporated jurisdictions in King County are mandated by RCW 38.52.070 to perform emergency management functions within their jurisdictional boundaries. Although Page 35 Regional Coordination Framework for Disasters and Planned Events 143 Regional Coordination Framework special purpose jurisdictions and private businesses are not mandated under RCW 38.52, this framework allows such entities to participate in this regional response plan. RCW 38.56 Intrastate Mutual Aid System (summary) Code that describes the sharing of resources between political subdivisions of Washington State, documents like mutual aid agreements, and others governing the terms under which resource may be borrowed, loaned, and reimbursement protocols. King County Ordinance 17075, May 2, 2011 The King County Office of Emergency Management is tasked with regional coordination in disaster preparedness, response, recovery and mitigation by King County ordinance 17075. Excerpts: "The mission of the office of emergency management shall be to provide for the effective direction, control, and coordination of county government emergency services functional units, to coordinate with other governments and the private, non- governmental sector, in compliance with a state -approved comprehensive emergency management plan, and to serve as the coordinating entity for cities, county governmental departments, and other appropriate agencies during incidents and events of regional significance. And, "Foster cooperative planning at all levels to enable a uniform and rational approach to the coordination of multi -agency and multi -jurisdictional actions for all regional mitigation, preparedness, response, and recovery efforts." The Washington Mutual Aid Compact (WAMAC) The Washington Mutual Aid Compact (WAMAC) is the operational implementation of the Intrastate Mutual Aid System and provides for resource sharing between governments in response to a disaster which overwhelms local and mutual aid resources. The elements of this Regional Coordination Framework are designed to work in conjunction with the operational elements of WAMAC. Mutual Aid Agreements Any participating organization may enter into separate emergency assistance or mutual aid agreements with any other entity. No such separate agreement shall terminate any responsibility under the Regional Coordination Framework or associated Agreement. Page 36 Regional Coordination Framework for Disasters and Planned Events 144 COUNCIL AGENDA SYNOPSIS kJi'\4, Initials ITEM NO. �l' Meeting Date Prepared by Mayor's review Council review 6/21/21 RB 714 %i\li* 7.D. .D. 1908 ITEM INFORMATION STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 6/21/21 AGENDA ITEM TITLE Update on the Teen & Senior Center Project CATEGORY 11 Mtg Discussion Date 6/21/21 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ►1 Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S Staff would like to provide an update to the Council on the progress of the Teen & Senior SUMMARY Center project to date, as well as what is coming in the near future. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPoNsoR/ADMIN. Administrative Services COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 6/21/21 MTG. DATE ATTACHMENTS 6/21/21 Tukwila Teen & Senior Center: Project and Community Engagement Update presentation 145 146 Project and Community Engagement Update 147 N C CU LECa D i a)) Eo a)+, c O O 0 co >, (.1)E ( 6 o 0 c L N • E ,,,5— O c N U N V) a-- -+ a) c - On ++-J - C +2 N D Uc CU I— . o 0 0 O CIU aj t1A N ▪ LJ O -+ D O + 4- 1 1 CO O c c • •a -1--) E ca+� O N — O O _0 U 03 5 N c 4-J 75 as U c CB E U o- E o c (-0Ov O U • Ectao .3„ c 'D E v ca cL }+ 0- E o, o �1a,a) �A.-. N c_. o U EL_iE / ca.) c° Ev E N a,p _ C o v; (n (n a) 148 Address the unique challenges of engaging in community outreach during a pandemic including: N a) aA c6 c tap c ca a) 0 z E U co CU co la 4- O N CU > CU t]A c . >- > V) a) -o co (70 La f3 (13 C > • N ca N Li - CU O -0 D CD O O CID N - a) .5. CU ▪ L- CD +- > ca CZ • aA C c co -o c co C 0) CU N OD C 0 co a) ta.p co on c a) 0 +-+ N v > co C a) N a) i Q a) +-+ c E E 0 0 4- O c 0 :- co4- vi L- c (1) cu _a -0 E ▪ E N fB r(i) Ensure connections with Tukwila residents, local schools, non -profits and senior community. • c ca a) 0 c co c CU c . Fp E E a) +-P aA C 0 73 C CB C 0 +-+ U M s_ +.+ N c 0 U aA c ▪ U c ca c .1-.- 1— i U O 4- C Ca Q U a) - w c > N cu LE- 4 rao C N CB c CU •0 co • > O N 0- O • u3 �0 0 02 COMMUNITY ENGAGEMENT SCHEDULE Q CD 149 u • o z, w o • IMAGES VEYS, SOCIAL MEDIA • • LL� ao 0 ski z • IBUDGET STUDIES CREATE REPORT & , MAILINGS, ONLINE SUR • 1— 0 a • m • O o• „ a E • z • o • •••••I••••••• ••••• •••• • •• •• •• ••• •• • • • ••• ••• • • • UPDATE WEBSITE u3 �0 0 02 COMMUNITY ENGAGEMENT SCHEDULE Q CD 149 Q D 0 4A O v) '> .co OA (1) Q E C au •� 0 co _c c� _O .o c U c au cu cr) OD C dJ N 2 Q O L o 150 CC • • Showalter Classes v) 'C (1) = ro U Q oo O c6 O — U •_ 11. Individual community members • • • Youth Voices for Justice • Tukwila Children's Foundation • Partners in Employment 4J 0 +-0 N 0 >- c L._ = CL E c E co 0 U 0 OD Q c O 4-0 N Q CO _C N co c6 cu 1-m° c • • 151 'J N U • a- -' cn }, O i c N W aJ O O N i E o o N -o a) ° (13E +, on - o(0. n E Q) N O _c Q) V +-' O 4J L.- U c . — • (10 N E 0 ( aJ 0> Q M C -0 CU CO I wwo<CC _ 0 • U N• 152 s, programming, co0 4A 0 z E E O s +- E o 0 co +� U Q ca 0 CU c6 (,) N U S U a✓ �- (.1)(D • E E O U N S 4J O U ca .> 0 Q co co CD- . 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Brennan and Associates to develop an all SUMMARY encompasing master plan for Tukwila Pond. This presentation will provide a progress update to City Council. A progress update was presented on 3/15/21 at a CSS meeting, this update provides additional progress, including the Preferred Alternative Tech summary and Draft Preferred Plan. REVIEWED BY ❑ Trans&Infrastructure Svcs // ❑ LTAC ❑ DATE: 3/15/21 Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dcv. Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: CYNTHIA DELOSTRINOS RECOMMENDATIONS: SPONSOR/ADMIN. Parks and Recreation COMMITTEE Community Servicse and Safety Committee COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $n/a $n/a $n/a Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 6/21/21 Informational Memorandum dated 06/15/21 Community Engagement Summary Preferred Alternative Tech Memo Summary Draft Preferred Plan Minutes from the 3/15 CSS Committee meeting 157 158 TO: FROM: CC: DATE: City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM Tukwila City Council of the Whole Tracy Gallaway, Acting Parks & Recreation Director Mayor Ekberg June 15, 2021 SUBJECT: Tukwila Pond Master Plan Project Update BACKGROUND The purpose of this project is to develop a long-term, all encompassing, master plan for Tukwila Pond that will serve as a road map both now, and into the future. This visionary plan will feature identified goals, partnership opportunities with surrounding businesses, conceptual designs, and realistic implementation strategies. The plan will outline specific phases or opportunities for development that will progress this site from its current state to a regional attraction with a highly activated public space facilitating numerous amenities and methods of engagement for a multitude of users. DISCUSSION Community Engagement has been a significant focus of this project. In Appendix A there is a Community Engagement & Outreach Summary which provides a timeline of the participation in our outreach efforts. At the March 15, 2021, Community Services & Safety meeting a community engagement summary was presented. The agenda packet for that meeting can be found at the end of this memo in the reference section. At this point in the project, the project team has developed the preferred alternative plan direction, synthesizing elements from two alternatives, to create a cohesive vision for Tukwila Pond Park's future. Preferences for the plan include a modest gathering space, boardwalk loop around the pond, art dispersed throughout the park, shared parking with adjacent properties, improved water quality, nature -themed play, and a flexible use pavilion. In Appendix B there is a technical memo that highlights further details. This plan has been reviewed by staff stakeholders, including recommendations for improving the pond ecosystem and key activation ideas that could improve this park site for the community. Recommended next steps: • Initiate early negotiations with adjacent property owners to delineate assigned parking whether with a defined easement agreement or memorandum of understanding specific to the park and improve pedestrian access. 159 160 INFORMATIONAL MEMO Page 2 • Empower staff with a better understanding of the pond's ecosystem, stormwater status and flood storage, which influence development of the park site: ➢ Water level monitoring to evaluate long term water levels and flood storage through a few seasons. ➢ Water quality monitoring and testing of the pond water, including its eventual output to the river. ➢ Water quality monitoring and testing of current source and potential freshwater inputs. Tentative 2021 Dates for Upcoming Council & Community Engagement • July 7 — Project Stakeholder Meeting #3: Draft Master Plan • July 21 — Community Meeting #3: Draft Master Plan • August 16 — Community Services & Safety Committee — Project Update #3 • September 27 (COW) — presentation of the Tukwila Pond Master Plan • October 4 (Reg) — City Council adoption of the Tukwila Pond Master Plan FINANCIAL IMPACT None. RECOMMENDATION Discussion only. ATTACHMENTS Appendix A — Community Engagement Summary Appendix B — Preferred Alternative Tech Memo — Summary Appendix C -- Draft Preferred Plan (PPT) REFERENCE CSS 2021-03-15 Item 1B — Update — Tukwila Pond Master Plan https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/Parks and Recreation/Tukwila Pond Update/6.15.21 COW Info Memo - Tukwila Pond Master Plan - Project Update.docx walk btion Tukwila Pond Master Plan Communication &Outreach Attachment A Communication and outreach efforts with Tukwila residents, businesses, and those that play in Tukwila is a priority to ensure involvement in the development of the Tukwila Pond Master Plan. This infographic demonstrates the process for communicating and involving local stakeholders and the general public. Digital Media Project Website Launch Date: December 2020 Launched project on City website to transparently provide continues updates on project progress. Digital Media: Facebook # of posts: 4 Reach: 2584 Engagments (reactions, comments, shares): 77 • Direct e-mail: Constant Contact # of emails: 7with mentions of the project Sent to a total of 4729 email addresses, with an average open rate of 53%, and 142 unique link clicks for Tukwila Pond. • Print Media (also available virtually) • translated project flyers: Nepalese, Somali, Spanish, Tigrinya, and Vietnamese. Meetings & Engagement City Staff Stakeholders Attendee Mix: Representatives from most city departments provided feedback and insights. Meeting Dates & Purpose 12.16.21- Introduction of project, get insights & feedback. 3.16.21- Review stakeholder & community feedback. 6.3.21- Preview draft preferred plan recommendations & provide feedback. Project Stakeholders Attendee Mix: Community members, City Boards & Commission members, Business Representatives, Adjacent Property Owners, Community Organization representatives Meeting Date & Purpose 1.13.21 Introduction of project, get insights & feedback, 40 attendees 1.26.21 Design charette intended for a deeper understanding of potential challenges and opportunities, 63 attendees 3.31.21 Review stakeholder & community feedback, attendees 7.7.21 Preview draft preferred plan recommendations & provide feedback Community Meetings Residents and non-profit representation discussed preferences in two breakout groups. Meeting Date & Purpose 2.3.21- Introduction of project, get insights & feedback, 48 attendees 4.21.21- Review stakeholder & community feedback, 26 attendees 7.21.21- Preview draft preferred plan recommendations & provide feedback 161 162 . a. Br , 1 ennanassociates PLLC landscape architects & planners 2701 First Avenue I Suite 5101 Seattle, WA 98121 t 1206.583.06201 w I jabrennan.com Tukwila Pond Master Plan June 14, 2021 Preferred Alternative Tech Memo — Summary Prepared by JA Brennan Associates, PLLC For: Tracy Gallaway, Acting Parks & Recreation Director 1 Tukwila Parks and Recreation Ensure Park Success: When establishing park implementation in the mid-1990s, the City of Tukwila set a long-term goal to create more viable park space at Tukwila Pond. Since the development of Tukwila Pond Park, it has faced several challenges such as access, visual identity, and community awareness. The community oftens mentions that the park doesn't feel safe. The local community is engaged in this current master planning process and is excited to create a meaningful gathering place and a green space amenity that allows people to explore and pass through the Southcenter District. The community is also committed to protecting and enhancing the pond environment. Tukwila Pond Park must be accessible and provide parking to meet the long-term goals for activation, safety, and achieving the SubArea plan's vision. In addition, the park's edges need a better connection with the neighborhood and adjacent properties. Wayfinding and pedestrian connections can welcome visitors into and through the park. With a range of attractive uses in the park can be an equitable, enjoyable, and peaceful place for the community. Preferred Alternative Approach The City staff and project team members developed the preferred alternative plan direction after gathering community and stakeholder input. This plan synthesizes elements from two alternatives to create a cohesive vision for Tukwila Pond Park's future. Preferences for the plan include a modest gathering space, boardwalk, loop path around the pond, art dispersed throughout the park, shared parking with adjacent properties, nature -themed play, and a flexible use pavilion. Highlighted below are further details. Parking Identifying parking for the park is critical to long-term success and viability for grant funding. Currently, no legal parking exists for the park. The preferred alternative indicates several options for parking around the pond. Potential options exist at adjacent properties but require agreements with property owners. The most desirable parking area is the park's west side, the location of the active uses. Potential areas with shared or new parking include: • Northwest area — Doubletree Hotel and the Castle retail store site • North edge —Target store — underground parking potential • West edge — Value Village and Parkway Square Shopping Village • South edge — Parks West Commons property • East edge — parallel parking on West Andover Tukwila Pond Park Master Plan I Preferred Alternative Tech Memo 1 of 5 163 Acquisitions or easements for parking and park access are essential for long-term park development and initial phase success. City discussions with property owners regarding opportunities for better -defined parking areas and pedestrian access agreements to the park is an immediate step. Edges and Connections: Improved edges and connections to Tukwila Pond Park are essential. The master plan prioritizes connections to transform the park into a recognized and popular destination. The plan increases visibility from the surrounding streets and structures and improves access points. Improved wayfinding and directional signage can pique interest, enticing shoppers, workers, and tourists to visit the park. In addition, a consistent theme throughout the park that reflects the community's diverse culture and history can create a unique destination for learning. Converting existing streets like Bach Blvd into green streets prioritize pedestrians and effectively extends the park's area, blending it with adjacent properties and bringing a park -like feel to the surrounding arterials. Gateways at surrounding arterials can identify entrances to the park and confirm arrival to the destination. Threshold elements signify the beginning of the park experience. Connections to consider: • Green River Trail connection via the unused rail line • East edge - Moderate improvements to the sidewalk on Andover Park West (avoiding intrusion into the existing mitigation site) • Axial connection to Westfield Southcenter mall to the north • Green street options to help reduce the existing mega block street grid o Connectivity to the park, including Bach Blvd to the south and westerly connections off South Center Pkwy Blvd o Collaborate with Target to enhance the load / un -load drive behind Target, and clarify the existing easement o Strengthen the north connection to Westfield property • Enhance existing wall at Target with a mural • Entry plaza on North edge parking in Target parking area - implement the north edge Esplanade Collaboration with Adjacent properties: Property acquisition adjacent to Tukwila Pond Park is an option to increase park size and opportunities. Listed below are potential acquisitions: • North end of pond at the Target property for esplanade development per city zoning. Future development can relate to and improve the esplanade. o Create a plaza or node edge that aligns to the Westfield property and terraces to the pond. For example, the upper plaza could house a multi -use gathering shelter. o Orient future development in a way that relates to the pond per the SubArea plan and TUC Zoning. Encourage development that fronts onto the pond and park property. o This space would rely on future agreements with property owners. o Consider the future acquisition of Burger King Property for potential use as mitigation for wetland impacts or a park entry node. • Facilitate shared use agreement with Seattle South Business Park at the south end • Develop a shared use or easement agreement with the Value Village / Parkway Square property Activation Opportunities for the Park: A well -used park is a safer park. Interesting, enticing, and attractive amenities accessible and appropriate to the community will activate the park. Opportunities for health and fitness, personal growth, community connection, civic engagement, and environmental stewardship at the park contribute to Tukwila Parks and Recreation's 164 mission to enhance the community's quality of life through a quality system of public spaces, programs, and events. Nature -Themed Play: The nearby Green River serves as a muse for a nature -themed interactive feature for Tukwila Pond Park. A nature - play area featuring water elements like a natural pond and a stream can provide an immersive experience for children. Using the dynamic range of water, circulating water features, a hand -operated pump, and a colorful range of logs, rocks, and pebbles can provide children with activities to touch, see, and hear the water as it trickles out of the pump and cascades over logs and rocks. Benches and boulders for seating amongst plants create passive resting places, offering an alternative to active play features. While Tukwila Pond is not suitable for active physical contact, a constructed pond designed for play will reflect the park's water environment. Experiences to consider: • Water play opportunities • Benches and seating boulders for resting • Design for multiple senses • Shade trees • Careful integration of planting • Pond education Loop Trail: The loop trail can be a combination of a traditional upland park with asphalt or crushed rock surface. Continuing the trail on a float or boardwalk can lead to the esplanade, providing a link to the park's urban context. In addition, the boardwalk surrounding the pond gives visitors a chance to experience the water in new ways and view wildlife more naturally. The loop path was one of the most sought-after elements by participants in stakeholder and public meetings and was deemed critical to the master plan. The design features art installations and view decks and a potential viewing tower to create a series of moments along the path. • A loop path with a boardwalk and connected walking route through the park can provide an alternative route through the neighborhood improving walkability • An art garden on the loop trail can feature local artists • A tower element along the south end of the loop path can serve as a focal point and directional element Neighborhood Scaled Gathering Space: The community wants to prioritize an enhanced gathering space modest in size that can fit around 30 to 60 people. The gathering space site can be close to the Nature Play area and existing restroom to create a centralized area with multiple amenities and activities. Cultural events and art installations can take place within this gathering area. Moveable tables and chairs can provide flexible options for events or daily visitors. Food truck access and electrical connection is recommended. Art Garden: In collaboration with local artists, an art garden provides an area to showcase art and celebrate various cultural - themed artwork. In addition, the outdoor gallery incorporated into the loop trail provides interest and a sense of purpose and place. The art garden can provide a place for an active art experience for children and adults. A flexible use pavilion is provided that serves as an artist work area. The existing park restroom or shelter can be re -used and adapted for additional flexible -use pavilion or incubator space for art and community programs. 165 Iconic Focal Point: An iconic focal point piece at the park's southern edge would be a visual draw to the site and provide a placemaking anchor. Envisioned is a tall piece that emerges from the forest canopy. It could be functional in its form as an elevated platform to provide views of the surrounding area and wildlife viewing opportunities. Alternatively, the focal point could be a smaller, vertical sculptural element or a dramatic pond water spray feature. Green Stormwater: Green stormwater infrastructure (GSI) can improve the pond's ecological health and create opportunities for play and art. Examples of GSI include: • Artful runnels to display rainwater • Raingardens or bioswales for aesthetic ways to capture and convey stormwater • Permeable pavement • Creek daylighting CPTED (Crime Prevention Through Environmental Design): An improved environment that encourages activity, vitality, and viability can contribute to a greater sense of safety and security at the park. CPTED principles as a foundation for park design provide strategies to manage ongoing challenges. Collaboration with adjacent property owners is also key. • CPTED Principles to guide Design include: 1. Natural surveillance 2. Access control 3. Environmental design strategies 4. Maintenance o Improve natural surveillance sightlines at Tukwila Pond Park by: ■ Improving views from the primary paths to the viewpoints through vegetation diversification; redesigning the north entrance into the park at Strander Blvd (the space behind the Target) ■ Creating an east/west through -trail along the north and south sides of the park ■ Enabling for views from adjacent businesses into the pond areas on the east and west side of the park o Improve access control by: ■ Locating the park entrances, exits, fencing, and landscaping to direct foot traffic and automobile traffic in ways that discourage crime o Environmental design strategies: ■ Include signs, attractive landscaping, good maintenance, art, and well-defined spaces that foster a sense of community ownership. Moreover, improvements in park furniture, boardwalks, rustic fences, railings, and increased definition of spaces can improve a community sense of ownership for Tukwila Pond. o Increase positive activity and maintenance at Tukwila Pond Park by: ■ Developing areas for children to play, enhancing picnic areas, community clean-up and restoration planting days, and the addition of the loop trail ■ A flexible -use pavilion space is an opportunity for an onsite presence to increase positive activities at the park further and reduce crime. Pond Management Recommendations: Pond enhancement and restoration strategies discussed within the project team and with stakeholders, city staff, and the public include pond ecosystem enhancement to extend pond life. These strategies are as follows: 166 • Develop an enhanced pond environment that emulates an oxbow form indicative of the Green River Valley of the past • Vegetation management - herbicide application for invasive management • Create a patchwork of ecological improvements to the pond o Create more emergent marsh edge with a modest amount of dredging to fill certain areas of the pond. Create several islands with riparian or marsh plantings o Dredge to create a deeper portion of the pond to maintain some open water as the pond ages o Create opportunities for floating islands to shade and provide beneficial habitat. Floating islands can provide dual-purpose art and habitat o Plant to shade pond to help with cooling • Wetland and buffer vegetation enhancement • Consider some form of aeration • Consider flushing with a freshwater source (Needs more study) • Tetra Tech's previous study proposed Alum treatment (1995, 2008, and 2012) is a viable option. Revisit the proposal as an opportunity to improve water quality. Alum treatment installation costs ($200K - $250K) with associated long-term operations cost to consider. • Verify the stormwater outlet and if it is beneficial to evaluate if this structure should lower to help with water quality and limit water level fluctuations. • How does this affect the diversity of animal species? Identify species that can be introduced successfully. Further studies will help guide the pond improvements. These may include: • Water level monitoring to evaluate long-term water levels through a few seasons • Water quality monitoring and testing of the pond water • Water quality monitoring and testing of current source inputs • Water quality monitoring and testing of potential freshwater inputs 167 168 c u RS N 13 2 el =U U V >, • 1 0 s- 0. a 06-21-2021 Sieger Consulting Heath Traffic The Watershed John Mason 169 a--) X a) a--) c O 0 170 eh*I • 171 nd boundaries, pond edge and 0) 0) 4. E • E •2 a. • 0) la CD 0- O V = 0) .2 0) V)• 0 - J 0 C ▪ 0 c 121_V O 4Q t Q} ti L 174 LL • 172 (high in phosphorous and chloroph • 173 174 175 176 177 178 179 Ca • - c ca 0 N a) c L O Q O a) o Q X >, D E E 0 cm cD O L_ N 0 L_ CD 0- V c c0 V N— L_ ro Q a� V c c0 V 0 N (1) E a) N (6 a) 0 N c O 5 0- a) c Q c6 N a) C W CO +-' 4--I c6 a3 *i) a) C6 V C)- 0 O N-0 _C .> •- + > a o O E — c6 O l� Oa) w -0 > +_C 2 1 ON a) a) i i E Q L ) •U c6 � O > Cr E V i '- N - N (.3L o 2 > E (1) 4J c O N O N i V a) a) E E 0 N (V Q M c6 T O D ca > ca V• _ cn 0O 0 a) ate--+ a) > N a ) 0 c E a) c (1 c a) c 03 c 0 ca N a) Q (a V_ o -o O O O w N +_' N V 4) (1) f6 D > +>,+ N� •+7, C L - L_ cc cz 03 0 V N -o u cn c c6 ca Q 2 c6 c _c c ' a= }' O 'v) scu a3 0 c6 2 E V LA N N +-, OV -1-- -0 -- TO � (13. O O • 180 Q) OE G) 4) Q V D CO _ 0_ s_ C O O 0- 0 — 4U O v V ▪ + C L ca . ✓ CSO ca en O co C D > L 0 :.1 O O v X c) 0_ Q > 2 • • • • • access contro CD CD a --J a --J co co Z z W (/) C 0 a) V c 4) CD- a--+ C E E O 0 L O Li— Li_ co + .) v) Maintenance • 181 U a+ CO c C) cu H 0 v 41 Q OS w C) ^� W • • L CD- 0 Ca - (r) ^O 0 W ^0 W L a) a) LL 182 TUC 18.28.120 — Tukwila Pond 25' a s7 C co' OCL N as cu ▪ U O U Q -c C) -0 I— CO co t]A • ,7. - CO ^ C C 4 RI •+-+ C) Q`^ O tn LU UJ 1- — CU Private drive z >« o, z• CCP r ANDOVER PARK WEST ')a wee SOUTHCENTER PKWY • 183 184 Improved access/ wayfinding and placemaking Shared parking Green streets Nature themed play area Active park with more amenities Moderate scale plaza 11 Adaptive re -use of existing building New Pavilion / shared use space Ys> Expand park collaborate with adjacent properties Focal point — wildlife viewing tower 't> 's) Art garden — sculpture park Improve pond with minor deepening enhance marsh • Th iiliazilt MMM 185 c co OD c c c N cz Q N cu -a N U -o O a) v c . _ X E CD o a) 0) v a) E (11)E az E o a) c°'ra on o E CO TS C0 cu v O _o x E Vc6 ▪ > ▪ c be c6 03 N CC A Q > ._ U N � u 0 73 O o a a 186 improved emergent marsh edge Habitat islands Water quality treatment Connect downstream fresh water source ?? Further studies for pond management is needed • • 187 • 188 Summary of surrounding property owner interviews: Tukwila Pond Park should become a gathering place in the Southcenter District. There is significant consensus and enthusiasm around developing a boardwalk or trail around Tukwila Pond. Q (o Q) c Q) U 0 0 (•Q 0 co Q) 0 •N Q) 0 73 (13N (1) E cuon•-E (o Q) a--+ C O > > w "CS bA (o C as N i O U E a) O 4-, as } 0 C (1) a) X O,v Q) dJ C 0 Q) N _0 N as C O O CO N > .L � O< Q Q bA w O N E i Q Q) (o N v U a) a-+ 0 4-+ N QJ v 0 CQ C .c i 4-, 73 (o N N U 0 O E co U_ C co O w •- C O C O coCs_ C O� Ci_ (o C w E C U There is consensus that crime and a perceived lack of safety of the Park are primary barriers to current and future use. 0 bA N C � L > � Q) N -0 > C 0 .E i N to O Q C L 0 C CU bA N bA Q 4-4-' 0,3 i= C w - L co O N N (o a) - C C (.01 C a) +� E'^ O a) C on t C (o U a C (o Q) C C, .O 0.X a) - O� cu O. •3 Y 0 L r O Q a� ECU Q) O Q.) +J N L N W Q C. 7) a, L 0 CU 0 N (Cs (o Y U ("I3 'E N O > E Q co EN 2 O ci N M L(1 Lc; 0 0- 0_ Q N N 0 Q) Q 0 Q) U 5- 4L+ N ro w ro -o N ro w U (o C a) C E 4- 0 N E(o L Q 4- a) c� a)O U 4-' L w Q)Q N a) 0 Q O Q) > a) L O t OD 4_, � U - () U E_a a' rEs as (1) L -0 •> N O N Q c CU (f, -Q C O 4-'O U - N a) Q) a) C Existing property owners and businesses are hesitant to share their parking/allow shared parking policies. Park development must be at a large enough scale or "critical mass" to be successful. N od Q1 There is general sentiment that redevelopment of Tukwila Pond Park would support Tukwila residents overall. C E L v Q) 0 Q) L Q) Q 0 Q L v 0 4- 11) as Q. Q) E Q 0 v Q)> a) E Q) (o r t C � Q � a) N E Q 0 0 a) C > ca -o O Q) Q) L E O a) a-+ L to Q) C Q O O bA� •= E C QJ OL X 4 > `_ 4-, a)L Q 0 Q 0 i-+ U (o ate-' as -o co a) N 4 - To o U E 0 C 0 U a) a) L O E }.' bA C Y (o >E c a) E Q 0 Q) > a) -oC a) U -o C (o a) bA roO U C Q) ro To C (o U L U Q) v 1- O N ci 189 190 191 4--) co 0 L W 4--) co c co tuoc L_ co cL 192 193 .. 4— Qo E o co X `- W N i— N % a_., CO N U w ca � z cow E D o -1-' U (6 Z I- 194 CU NJ (1) O C L_ C O N .E L- M O ca 5 MO NJ qN — O 1 c 0_ N co -a N CU Ni co L7 O N NJ CL 0 t N ca bp `"1 'E 1 N . s_ ca sco 0 0ro • 195 V C6 0 4U 4U W LL 196 Multipurpose pavilion space — V) E c'3 0 0 0 0 U N v 0 c fB Q) J co L as 0 m • 197 CO (13 U 0 LL 198 • rco V cu 0 V L/) co 0 V CU 0 L 4-I i QU W 199 (1) •:; co 0 LL 200 AMNd a3.w3DRims • 201 • 202 to a) c a) 2 u a (/) -a ca LI] c- a) C/7 s . ca X d, W z Stakeholder - draft master plan design - July 7 Community meeting - draft master plan design - July 21 Master plan and phasing - fall adoption by City Council Improved park safety: CPTED and water quality Adjacent property collaboration and acquisition Sensitive area code updates Design and permitting funding Construction funding . . . . . . . . • • 203 D z w 204 • City of Tukwila City Council Community Services & Safety Committee Meeting Minutes March 15, 2021 - 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Staff Present: De'Sean Quinn, Acting Chair; Zak Idan, Kate Kruller David Cline, Eric Dreyer, Jay Wittwer, Rick Still, Norm Golden, Tracy Gallaway, Stephanie Gardner, James Booth, Ben Hayman, Laurel Humphrey Acting Chair Quinn called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Center for Public Safety Management Report on Fire Department Committee members and staff discussed next steps for review and consideration of the recommendations outlined in the CPSM report. Items(s) requiring follow-up: • Provide further categorization of recommendations, including those requiring bargaining, those not recommended for consideration, those actionable in 2021, administration vs. policy considerations, and any associated costs. • Build work plan and documentation that includes background and definitions in anticipation of a public process • Plan future City Council work session following committee review. • Include both Administration and Union perspectives • Create tracking document for Council questions to include the 3/8/21 CPSM presentation. Committee Recommendation: Return to Committee. B. Tukwila Pond Master Plan Update Staff presented an update on the progress of the Master Plan. Committee Recommendation: Discussion only. C. Green Tukwila Update Staff presented and update on Green Tukwila events and activities. Committee Recommendation: Discussion only. 205 206 T0: City of Tukwila Allan Ekberg, Mayor Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: June 16, 2021 SUBJECT: City Administrator's Report The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. �. Intergovernmental Update • Briefing with King County Public Health: Mayor Ekberg, City Administrator Cline and Emergency Manager Mattson participated in a briefing with Seattle King County Public Health Interim Director Dennis Worsham on June 1. • King County City Managers/City Administrators Meeting: City Administrator Cline participated in a King County City Managers/City Administrators monthly meeting on June 2 which included a presentation from MRSC regarding the American Rescue Plan Act, a presentation from King County Affordable Housing, a Roundtable discussion about facility reopening's, and an update from Sound Cities Association. • Meeting with State Legislators: Mayor Ekberg, City Administrator Cline and Deputy City Administrator Bianchi and lobbyist David Foster met with Senator Bob Hasegawa, Representative Steve Bergquist and Representative David Hackney on June 4. • Sound Cities Association Mayors Meetings: Mayor Ekberg participated in Sound Cities Association Mayors meetings on June 8 and June 11. 11. Community Events • Park Stewardship: Forterra hosted the first set of work parties with steward McKinstry Construction at Crystal Springs. The crew focused on invasive removal for planting in the fall. Restoration at Riverton is growing with a small group of dedicated residents regularly participating in the monthly work party. Debbie Gordon is the Adopt -A -Spot steward for Southgate Park. Debbie and her family cut 18 survival rings on trees and removed bags of trash in the first week. Two new potential stewards have reached out interested in getting involved at local parks. Tukwila City Hall • 6200 Southrenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 207 City Administrator's Report June 16, 2021 Page 2 111. Staff Updates Project Updates • Boeing Access Rd over Airport Way Bridge: Estimated Completion: June 2021 Razz Construction has started placing the steel column jackets around the concrete piers on the center pier (Pier 3), located on Airport Way. Crews will be welding the two halves together with the plan to pump/pour high strength grout next week. Pier 3 is the last remaining task for the project before physical completion can be issued. City staff is working with the construction management team to form the punch list items as the project is beginning to wrap up. • 42-11 Ave S Bridge Replacement: Design continues for the 42nd Ave S Bridge as TranTech Engineering continues to collect and process data for the Type, Size, and Location (TS&L) report and the 30% design. City staff continues to coordinate the public outreach for this project, work with the Allentown neighborhood and perform research regarding funding opportunities for design and construction. The City has received the award letter from Puget Sound Regional Council for $1.5M. With the support of Congressman Adam Smith, $1.27M for the project has been included in the INVEST Act that is currently being considered by the House of Representatives. • Tukwila South: The Planning Commission held its final public hearing for the Tukwila South Design Guidelines and Development Standards. The recommendations will be presented recommendations to the PCD committee for consideration by City Council. • Tukwila Village: Community Development staff began conducting final inspections for Tukwila Village Building B and is coordinating with Economic Development on parking signage related to the parking and easements on the property. • Duwamish Alive Coalition: Olena Perry attended the monthly Duwamish Alive Coalition. Environmental organizations and cities met to recap Duwamish Alive Event and discuss COVID protocols in the field and working safely with volunteers. • Tukwila Teen and Senior Center project: Community outreach and engagement efforts continue with small group meetings taking place through the end of June. There is a plan to have an Open House/Town Hall jam board session to create an opportunity for additional community members to provide feedback. The project webpage can be located at http://www.tukwilawa.gov/TTSC. Community members can check out all of the jam boards, see the project timeline, learn about the process and goals, and more. There is an effort to put together a community champions team. This team will be working with the project leadership team directly to build upon and to lead the shaping the next steps of the project process. Boards, Commissions and Committees • Arts Commission: The next meeting is scheduled for June 23, 2021. 2 Resident position terms expire December 31, 2021. No vacancies. Phone: 206-433-1800 • Email: Mayor@TukwilaWA,gov • Website: TukwilaWA.gov 208 City Administrator's Report June 16, 2021 Page 3 • Civil Service Commission: The next meeting is scheduled for June 17, 2021. 1 resident term set to expire December 31, 2021. No vacancies. • COPCAB: The next meeting is scheduled for July 8, 2021. 3 Resident position terms set to expire December 31, 2021. VACANT: 1 School District Representative and Student Representative. • Equity & Social Justice Commission: The next meeting is scheduled for August 5, 2021. 1 City Council Representative position term expires December 31, 2021. 2 Education position terms expires December 31, 2021. 1 City Employee position term expires December 31, 2021. 1 Community Representative position term expires December 31, 2021. VACANT: 1 Education Representative and Student Representative. • Human Services Advisory Board: The next meeting is being scheduled for late June. 1 Resident position term expires December 31, 2021. 1 Faith -Based Community position term expires December 31, 2021. VACANT: 1 Business Community Representative. • Library Advisory Board: The next meeting is scheduled for July 6, 2021. 3 Resident position terms expire December 31, 2021. VACANT: Student Representative. • Lodging Tax Advisory Committee: The next meeting is scheduled for July 9, 2021. All positions are 1 -year terms. VACANT: 1 Business Collecting Tax Representative and 1 Funded by Tax Representative. • Park Commission: The next meeting is scheduled for July 14, 2021. 3 Community position terms expire December 31, 2021. VACANT: 1 Community Representative and Student Representative. • Planning Commission: The next meeting is scheduled for June 24, 2021. No terms set to expire in 2021. No vacancies. Phone: 206-433-1800 • Email: Mayor@TukwilaWA,gov • Website: TukwilaWA.gov 209 210 UPCOMING MEETINGS AND EVENTS JUNE - JULY 2021 Due to COVID-19, meetings will be held electronically, with telephone access available (see agenda page). JUN 21 MON JUN 22 TUE JUN 23 WED JUN 24 THU JUN 25 FRI JUN 26 SAT D Community Services and Safety 5:30 PM Electronic meeting;; D Planning and Community Development 5:30 PM Electronic meeting 9 City Council Regular Meeting 7:00 PM Electronic meeting D Planning Commission 6:30 PM Electronic meeting =Ea _ - - VACCINATION EVENT Ages 12 and up are eligible for the vaccination. This event is sponsored by Tukwila School District and Costco. 8:00 AM —1:00 PM Foster High School Gym 4242 S 144th St - im_ GIG B LO 0 TUKWILA BLOOD SHORTAGE! DONATE THRU JUNE 30 TO WIN A RAZOR ECOSMART ELECTRIC SCOOTER! Your donation is critical! With less than a 24-hour supply of blood on hand for hospitals, more donors are needed to make and keep their appointments with Bloodworks Northwest. This shortage has left our community's blood supply at emergency levels, risking the inability to meet patient needs. Your gift of blood and time saves lives. To schedule an appointment, call 206-241-6300 or click here to schedule an appointment online. •NAL WV Acti°^ Committee ' Tukwila Village Farmers Market HOSTED BY FOOD INNOVATION NETWORK Come buy fresh produce grown by refugees and immigrants in our community. The Farmers Market follow all public health guidelines to ensure a safe market experience. Please wear a mask to the market, and stay home if you are not feeling well. 4:00 PM - 7:00 PM Wednesdays Jun 23 Oct 13 Tukwila Village Plaza 14350 Tukwila Intl Blvd Click here to sign up for the email newsletter. D Arts Commission 6:45 PM Electronic meeting Tukwila International Boulevard Action Committee Trash Pick-Up Day For more information, call Sharon Mann at 206-200-3616. Irbil VACCINATION EVENT Ages 12 and up are eligible for the Pfizer vaccine. Everyone who is vaccinated at the event will receive a $10 coupon for same day use at Spice Bridge Global Food Hall at Tukwila Village. 10:00 AM - 3:00 PM Walk-ins accepted until 2:30 PM. Tukwila Village Sullivan Center 14350 Tukwila Intl Blvd Click here for more information. JUN 28 MON JUN 29 TUE JUN 30 WED JUL 1 THU i JUL.2. FRI JUL 3 SAT 9 Finance and Governance 5:30 PM Electronic meeting ➢ Transportation and Infrastructure Services 5:30 PM Electronic meeting ➢City Council Committee of the Whole Meeting 7:00 PM Electronic meeting Special Meeting to immediately follow the Committee of the Whole Meeting. Tukwila Village Farmers Market , 9. Equity-and-Seciai slustioe-C.0111MiSSMa' fl Cancelled 4:00 PM - 7:00 PM Wednesdays Jun 23 - Oct 13 Tukwila Village Plaza 14350 Tukwila Intl Blvd , TOWN HALL MEETING Join us for information on the Tukwila Teen and Senior Center Project. 6:30 PM Click here to join the meeting. COVID-19 FINANCIAL RESOURCES FOR RESIDENTS, WORKERS AND BUSINESSES Many changes are happening in response to the COVID-19 virus and federal, state and local governments are working to help. The City of Tukwila has compiled a range of information developed by various agencies and governments that may be helpful to our businesses, workers, and residents. _. Click here for more information and resources. DRIVE THRU PICK-UP 3118 S 140TH ST TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM - 2:30 PM 7 . Tukwila Pantry is in need of shopping bags. VOLUNTEERS - In need of volunteers between 8 AM - 1 PM for food packaging Mondays, Wednesdays and Fridays and food distributions /—Gy- Tuesdays, Thursdays and Saturdays. To sign-up to volunteer, visit www.signupgenius.com/go/9040a4dabac2ealf85-volunteer2. DONORS - Please donate at TukwilaPantry.org. SUMMER MEAL PROGRAM FOR STUDENTS - JUN 28 - JUL 29 MONDAY -THURSDAY During the summer, students will have the option to pick up meals at certain TSD sites. Students will have access to a wholesome and Tu kw i I a complete breakfast as well as a delicious and nutritious lunch. For more information, visit facebook.com/TukwilaSchools. SCHOOL DISTRICT CASCADE VIEW ELEMENTARY BREAKFAST 8:00 AM - 8:30 AM FOSTER HIGH SCHOOL LUNCH 12:00 PM -12:30 PM Li,FREE COVID-19 TESTING CHURCH BY THE SIDE OF THE ROAD 3455 S 148th St 9:30 AM - 5:30 PM MON -SAT ID Drive-thru and walk-up testing. CHI Franciscan partners with King County and City of Tukwila to provide this free service. See flyer for information in multiple languages: records.tukwilawa.gov WebLink/1/edoc/333100/pagel.aspx am{ King County For more information to register, call King County at 206-477-3977 (8am - 7pm) or visit www.chifranciscan,org/freetesting. ❑' ' COVID-19 VACCINATION All Washingtonians ages 12 and up are eligible to receive a COVID-19 vaccination. Public Healthlil Stank s Ring County For more information, visit kingcounty.gov/vaccine or call 206-477-3977. Interpreters are available for assistance. For telephone-to-text relay service, dial 711 or 1-800-833-6384. For tactile interpretation, visit seattledbsc.org. BILL PAYMENT ASSISTANCE PROGRAMS FOR RESIDENTIAL CUSTOMERS •S PSE offers two bill payment assistance programs for residential customers to help pay your electric or natural gas bills. Eligibility is based on your SOUND ENERGY household income and the number of people that live in your home. For more information, visit: www.pse.com/pages/billand-weatherization-assistance Available in other languages: CN 1 ES 1 HI 1 RU 1 VI Communications FcFederal Commission EMERGENCY BROADBAND BENEFIT FOR ELIGIBLE HOUSEHOLDS The EBB will provide a discount of up to $50 per month towards broadband service for eligible households and up to $75 per month for households on qualifying Tribal lands. Eligible households can also receive a one-time discount of up to $100 to purchase a laptop, desktop tablet from if they than $10 less than $50 toward the computer or participating providers contribute more and purchases price. Enroll through a participating broadband provider or directly with the Universal Service Administrative Company (USAC) using an online or mail in application. For more information, visit: www.fcc.gov/broadbandbenefit or call 833-511-0311. 211 Tentative Agenda Schedule MEETING 1 — REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. JUNE 7 See below link for the agenda packet to view the agenda items: June 7, 2021 Regular Meeting JUNE 14 See below link for the agenda packet to view the agenda items: June 14, 2021 Committee of the Whole Meeting JUNE 21 See below link for the agenda packet to view the agenda items: June 21, 2021 Regular Meeting JUNE 28 Special Issues - COVID-19 Weekly Report. - A contract with Security Lines US for Park Security Cameras in the amount of $125,000. - A grant agreement with the Puget Sound Regional Council for the Transportation Program Grant, in the amount of $1,500,000. - A resolution repealing Resolution No. 1936 and designating a temporary storage location for weapons during Municipal Court proceedings. Special Meeting to follow Committee of the Whole Meeting. Consent Agenda - Authorize the Mayor to sign a contract with Security Lines US for Park Security Cameras in the amount of $125,000. - A resolution repealing Resolution No. 1936 and designating a temporary storage location for weapons during Municipal Court proceedings. - Approve an application for Lodging Tax funds from the Tukwila Parks and Recreation Department for Phase 2 Art Installation along Baker Boulevard in the amount of $75,000. - Authorize the Mayor to sign a grant agreement with the Puget Sound Regional Council for the Transportation Program Grant, in the amount of $1,500,000. MEETING 1 — REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. JULY 6 Meeting cancelled due to a holiday week. JULY 12 Special Issues JULY 19 Unfinished Business JULY 26 Special Issues COVID-19 Weekly Report. Special Meeting to follow Committee of the Whole Meeting. COVID-19 Weekly Report. - COVID-19 Weekly Report. - Resolution on Housing Action Plan. 212