HomeMy WebLinkAboutFIN 2021-07-12 Item 1B - Discussion - City Council OnboardingCity of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance & Governance Committee
FROM: Laurel Humphrey, Legislative Analyst
DATE: June 30, 2021
SUBJECT: City Council Onboarding
ISSUE
Review of materials and resources provided to new Councilmembers.
BACKGROUND
The current Legislative Analyst has overseen the process for onboarding three
Councilmembers and has updated and refined the approach and materials each time. In 2022
the City Council will have a minimum of two new members and staff is seeking Committee
feedback on the process.
In addition to copies of the current Budget and Capital Improvement Program, new
Councilmembers are provided with a resource book containing information about Council
rules, duties, legal guidelines, distinguishing policy from administration, and more.
Councilmembers are also provided with a City Administration onboarding book that contains
written information about the City's strategic goals and priorities, summaries of all city
departments and key initiatives, and information about internal committees and Boards and
Commissions. For 2022, staff plans to create a Council onboarding sharepoint page
containing electronic copies of these materials.
Other additions staff is planning include written information on making motions, training on
the City's Equity Policy, and meetings with the City Attorney to gain an overview of current
legal matters requiring the Council's attention.
Below is a checklist that shows the current plan for printed material, logistics, and required
meetings. Staff is seeking Committee input.
Printed Material
New Councilmember resource book
City Administration onboarding book
Capital Improvement Program Book
Budget Book
Technology
Cell phone (optional)
Laptop (optional)
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INFORMATIONAL MEMO
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Email address
HR
Payroll
Benefits/HR
Badge Access
Legal
OPMA/PRA training
Ethics Policy
Meetings
Legislative Analyst
Mayor
City Administrator
Fire Chief
Police Chief
Public Works Director
Community Development Director
Finance Director
Parks & Recreation Director
Administrative Services Director
City Attorney
Miscellaneous
Lapel Pin/Nametag/Business Cards
Name plate for Council Chamber
Bio for website
Headshot for Chamber lobby
Mailbox
pCard (training and application)
Tour of City
Instruction on searching Laserfiche and City Website
ATTACHMENTS
• City Council Resource Guide Table of Contents (proposed Update)
• City Administration Onboarding Book Table of Contents
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City Council Resource Guide
Table of Contents
Introduction
City Council Rules of Procedure (Resolution 2022) Tab 1
City of Tukwila Equity Policy (Resolution 1921) Tab 2
City Council Policies Tab 3
MRSC Legal Guidelines Tab 4
Code of Ethics and City Attorney Presentation Tab 5
City Clerk Training on PRA/OPMA Tab 6
MRSC Tips and OPMA Publication Tab 7
AWC Mayor and Councilmember Handbook Tab 8
MRSC Local Government Policy -Making Process Tab 9
Motions Guide Tab 10
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Table of Contents
PAG E
Vision, Mission, Values 4
Strategic Plan - Goals and Objectives 5
Strategic Plan - 2017/2018 Priorities 6
Mayor's Office 8
Administration 9
City Attorney 10
Economic Development 11
City Council
City Departments:
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Administrative Services 14
Community Development 22
Finance 26
Fire 29
Parks and Recreation 33
Police 37
Public Works 42
Technology and Innovation Services 46
Internal Committees 48
Current City Boards and Commissions 49
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