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HomeMy WebLinkAboutPCD 2021-09-20 COMPLETE AGENDA PACKETCity of Tukwila Planning and Community Development Committee O Kathy Hougardy, Chair O Verna Seal O Thomas McLeod AGENDA Distribution: K. Hougardy V. Seal T. McLeod K. Kruller Mayor Ekberg D. Cline R. Bianchi C. O'Flaherty A. Youn L. Humphrey MONDAY, SEPTEMBER 20, 2021 — 5:30 PM HAZELNUT CONFERENCE ROOM (At cyst cntrancc of City Hall) THIS MEETING WILL NOT BE CONDUCTED AT CITY FACILITIES BASED ON THE GOVERNOR'S PROCLAMATION 20-28. THE PHONE NUMBER FOR THE PUBLIC TO LISTEN TO THIS MEETING IS: 1-253-292-9750, Access Code 292841299# Click here to: Join Microsoft Teams Meeting For Technical Support during the meeting call: 1-206-433-7155 Item Recommended Action Page 1. BUSINESS AGENDA a. Applications for lodging tax funds from the City of a. Forward to 10/4 Consent Pg.1 Tukwila for: Agenda. (1) Gut Check Wrestling Tournament ($15,000) (2) XV Rugby ($15,000). Brandon Miles, Business Relations Manager b. Code Enforcement priority discussion. b. Discussion only. Pg.21 Kia Shagena, Code Enforcement Officer c. King County recreational vehicle safe lot site proposal. c. Discussion only. Pg.33 Rachel Bianchi, Deputy City Administrator 2. MISCELLANEOUS Next Scheduled Meeting: October 4, 2021 S. The City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206-433-1800 (TukwilaCityClerk@TukwilaWA.gov) for assistance. W i City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Planning and Community Development FROM: Brandon Miles, Business Relations Manager CC: Mayor Ekberg DATE: September 14, 2021 SUBJECT: Lodging Tax Funding Requests ISSUE Review of a lodging tax funding request from the City of Tukwila, Office of Economic Development for the Gut Check Wresting Tournament and the XV Rugby Series sponsorships. BACKGROUND The City collects a 1% lodging tax on certain qualifying overnight stays in paid accommodations (hotels/motels/Airbnb) in the City. State law limits the use of these funds to tourism promotion'. There is currently just over $1 million in lodging tax funds available for use. The City's Lodging Tax Advisory Committee (LTAC) reviews all requests for use of lodging tax funds. LTAC then forwards a list of recommended applications to the City Council for its review and consideration. If LTAC does not recommend an application be funded, that application is not forwarded to the City Council. The City Council may approve or deny any of the applications recommended by the LTAC. The City Council may also approve an application and increase or decrease the dollar amount awarded'. The City accepts applications on a rolling basis, with the LTAC reviewing requests monthly. Pending Applications At its September 10, 2021 meeting, the LTAC recommended approval of lodging tax requests from the City of Tukwila Office of Economic Development to sponsor the Gut Check Wrestling Tournament and the XV Rugby Series. 1 RCW 67.28.080 (6) defines "tourism promotion" as "...activities, operations, and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding the marketing of or the operation of special events and festivals designed to attract tourists." 2 On August 17, 2016, the Washington State Attorney General's Office issued an informal opinion regarding whether a municipality could change the dollar amounts recommended by the local lodging tax advisory committee. Specifically, the informal opinion states: "When awarding lodging tax revenues pursuant to RCW 67.28.1816(2)(b)(ii), a municipality may award amounts different from the local lodging tax advisory committee's recommended amounts, but only after satisfying the procedural requirements of RCW 67.28.1817(2), according to which the municipality must submit its proposed change to the advisory committee for review and comment at least forty-five days before final action on the proposal." 1 INFORMATIONAL MEMO Page 2 1. City of Tukwila, Gut Check Wresting Tournament (Not to Exceed $15,000) The City of Tukwila, through its Experience Tukwila brand, is requesting $15,000 to sponsor the Gut Check Wrestling tournament ( https://www.gutcheckwrestling.com/) scheduled to take place December 30, 2021 through January 1, 2022 at the Showare Center in Kent. The Gut Check Wresting tournament is in its ninth year of operation and has consistently grown each year. It is estimated that 5,000 people will attend the event and 400 hotel room nights will be generated from the event. The City's funding request is broken down into two parts: 1. Providing a rebate of up to $9,000 ($15 per room night) for each room night generated in a Tukwila hotel from the event. The organizers will be required to use a Tukwila hotel or hotels as the official hotels for the event. 2. A flat sponsorship of $6,000 to market the City to event participants lead up to and during the tournament. LTAC Recommendation on Application: Do Fund Staff Recommendation on Application: Do Fund 2. City of Tukwila, XV Rugby Series (Not to Exceed $15,000) The City of Tukwila, through its Experience Tukwila brand, is requesting $15,000 to support the XVSeries. The funds will be allocated as a $10,000 sponsorship to XVSeries and $5,000 to Seattle Rugby through a room rebate credit of $10 per room night at Tukwila hotels. XVSERIES is a Seattle based organization whose goal is to develop and support the amateur American rugby athlete and provide a recognizable pathway of competition, enabling progression to a professional, elite league or national representation. XVSERIES fosters and promotes links with USA rugby organizations and regional clubs, who have the collective goal of developing USA eligible players. The core of the XVSERIES program is to facilitate an elite level series of games. Games in the XVSERIES will be played by select teams from rugby clubs, regional pathway programs and member organizations of the XVSERIES, working together with their local regional youth programs, colleges and regional clubs to identify and develop USA eligible players. Playing XVSERIES games to expose and engage those players and support staff at an elite level, for progression to professional rugby and the national team. XVSeries will be organizing games across the country, with Seattle Rugby hosting games at Starfire Sports. It is anticipated that 15 games will be hosted at Starfire over the next year. FINANCIAL IMPACT The total request for two lodging tax applications is not to exceed $30,000.00. six-year Tourism Financial Plan approved by the City Council in December of 2020 allocated a total of $150,000 in lodging tax funding for sponsorships in 2020. 2 INFORMATIONAL MEMO Page 3 2021 Tourism Six -Year Financial Plan Allocation Sponsorships: $150,000.00 Global to Local Request (Already Approved): ($5,000.00) City of Tukwila, Juneteenth Event (Already Approved) ($5,000.00) City of Tukwila, Seawolves Partnership (Already Approved) ($20,000) City of Tukwila, Rugby 7s (Pending with Council) ($10,000) City of Tukwila, Gut Check Wresting ($15,000) XV Rugby Series ($15,000) Remaining Sponsorship Funds: $80,000.00 RECOMMENDATION Staff recommends that the Committee approve the funding requests and forward both requests to the October 4, 2021 consent agenda. ATTACHMENTS 1. City of Tukwila, Staff Report to Lodging Tax Committee, Gut Check Wresting Tournament 2. City of Tukwila Gut Check Wresting Tournament Application 3. City of Tukwila, Staff Report to Lodging Tax Committee, XV Series 4. City of Tukwila XV Rugby Application 3 4 flii'tkyvik Staff Memorandum Lodging Tax Advisory Committee Funding Request Name of Applicant: City of Tukwila, Office of Economic Development, Gut Check Wrestling Tournament Address: 6200 Southcenter Blvd. Tukwila, WA 98188 Total Funds Requested: $15,000 About the Applicant: The City of Tukwila is a non -charter City organized under the laws of the State of Washington. Founded in 1908, Tukwila is one of the oldest cities in King County. Since its founding, Tukwila has always been a community at the "crossroads." Tukwila lies at one of the busiest freeway interchanges in Washington State. The City has a small bedtime population of just under 20,000. During the day the City's population swells to over 150,000 people, with people coming to the City to work, shop, dine, stay in hotels, and to visit once in a life time experiences, such as the Museum of Flight or iFly. The City is one of the most diverse cities in the country. Over 70 languages are spoken in the Tukwila School District. Many well-known businesses are based in Tukwila, such as BECU, Westfield Southcenter, Seattle Seawolves, Seattle Sounders FC, Top Pot Donuts, Pop Gourmet, and the Sabey Corporation. The City has over 2,000 hotel rooms and over 100 restaurants Funds Previously Awarded: None for this initiative. Funding Request Narrative: The City of Tukwila, through its Experience Tukwila brand, is requesting $15,000 to sponsor the Gut Check Wrestling tournament ( https://www.gutcheckwrestling.com/) scheduled to take place December 30, 2021 through January 1, 2022 at the Showare Center in Kent. The Gut Check Wresting tournament is in its ninth year of operation and has consistently grown each year. It is estimated that 5,000 people will attend the event and 400 hotel room nights will be generated from the event. The City's funding request is broken down into two parts: City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 5 flii'tkyvik 1. Providing a rebate of up to $9,000 ($15 per room night) for each room night generated in a Tukwila hotel from the event. The organizers will be required to use a Tukwila hotel or hotels as the official hotels for the event. 2. A flat sponsorship of $6,000 to market the City to event participants lead up to and during the tournament. Staff Comments: This would be the first event or tournament that the City has supported outside of the City. The location of the Showare, just outside of the Southcenter District provides a possible opportunity for the City to capture room nights generated by events at Showare. This tournament is a good opportunity to see if groups at Showare will book Tukwila hotel rooms. Staff does not value events at Showare as high as events at Starfire Sports since the main economic impact of these types of events is usually in the commercial area immediate adjacent to the venues (i.e. people going out to eat between matches, family members shopping while games are occurring, etc). Thus, staff has structured the funding request to encourage room nights and to only pay for those room nights generated by the event. The opportunity to sponsor this tournament as passed on by the City of Kent since the City still has a spending freeze that applies to all funds, including its lodging tax program. Consistency with Six Year Financial Model: For 2021, the Six Year Financial Plan shows the City spending $150,000 for sponsorship, such as this. There will be sufficient funds remaining in the budget for other 2021 sponsorships. 2021 Sponsorship Funds Provided in Six Year Financial Plan: $150,000 Spice Bridge Request (approved) ($5,000) Juneteenth Request (approved) ($5,000) Seawolves (approved) ($20,000) City of Tukwila, Rugby 7 (approved) ($10,000) City of Tukwila, XV Series (pending) ($15,000) City of Tukwila, Gut Check (pending) ($15,000) Remaining Funds: $80,000 Note, the total amount of this sponsorship will not exceed $15,000. The room rebate portion of the request ($5,000) is a rebate for actual room nights generated. City of Tukwila Staff Recommendation to LTAC: Approval Notes: None. 6 City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Application to the City of Tukwila for Use of 2021 Lodging Tax Funds Event or Activity Name (if applicable): City of Tukwila, Gut Check Wresting Tournament Amount of Lodging Tax Requested: $15,000 Applicant Organization: City of Tukwila Federal Tax ID Number: 91-6001519 Mailing Address: 6200 Southcenter Blvd; Tukwila, WA 98188 Primary Contact Name: Brandon Miles Primary Contact Phone: (206) 731-9071 (cell) Primary Contact Email Address: Brandon.Miles@Tukwilawa.gov Check all the service categories that apply to this application: Tourism promotion or marketing. Operation of a special event or festival designed to attract tourists. Operation of a tourism -related facility owned or operated by a non-profit organization. Operation and/or capital costs of a tourism -related facility owned by a municipality or a public facilities district. Check which one of the following applies to your agency: Non -Profit (Note: Attach a copy of your current non-profit corporate registration from the Washington Secretary of State Office) Municipality For Profit Corporation I am an authorized agent of the organization/agency applying for funding. I understand that: • I am proposing a tourism -related service for 2021. If awarded, my organization intends to enter into a services contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit for use of City property, if applicable. • My agency will be required to submit a report documenting economic impact results in a format determined by the City. Signature: Date: 7 1. Describe your tourism -related activity or event. The Gut Check Wresting Tournament is an annual high school wrestling tournament held at the Showare Event Center in Kent. The tournament is estimated to bring in approximately 5,000 total fans and wrestlers for its 2021 tournament December 30, 2021 through January 1, 2022. Due to budget constraints, the City of Kent sent the City of Tukwila this event for a possible sponsorship. While the event will be in the City of Kent, Tukwila staff were hopeful that the City could capture room nights given the close proximity of the Southcenter District to the City. The sponsorship will be broken down into two parts: a. $9,000 would be a room night rebate payable for actual room nights booked in the City. b. $6,000 would be for sponsorship and promoting Experience Tukwila to attendees. 2. If an event, list the event name, date(s), and projected overall attendance. The Gut Check, December 30, 2021—January 1, 2022. 5000 attendance total. 3. Is your event/activity/facility focusing on attracting overnight tourists, day tourists, or both? Mostly overnight with some local daily visitors. It is anticipated that 5,000 people will attend the event, with 3,000 people traveling outside 50 miles to attend the event. 4. Describe why visitors will travel to Tukwila to attend your event/activity/facility. To capture the room nights the City will require that the event organizers provide documentation after the event showing room nights booked in the City. This would allow the organizers to receive a rebate of $15 per room night. The Southcenter District is also located adjacent north of the City of Kent and it is possible that the City would see day visitors coming to the City. However, our goal with this sponsorship is to capture the hotel room nights generated from the event. 5. Describe the geographic target of the visitors you hope to attract (locally, regionally, nationally, and/or internationally). @ 6. Describe the prior success of your event/activity/facility in attracting tourists. No including 2020, this is the 9th time this event has occurred. The event has grown 20% year over year in attendance. 7. If this your first time holding the event/activity/facility provide background on why you think it will be successful. N/A Page 2 of 5 8 8. Describe the media strategy you employ to promote your event/activity/facility to attract overnight and/or day tourists? Please list any digital or print media (newsletters, e -blasts, social media, etc.) your agency uses or intends to use to promote your event/activity/facility. The organizers use numerous social media outlets, website, press releases, and national streaming. The City's main goal with this sponsorship is to capture the room nights generated from the event. The City's secondary goal is to promote the City to visitors of the event and overall branding for the City. 9. Describe how you will promote lodging establishments, restaurants, retailers, and entertainment establishments in the City of Tukwila. Through email, website, social media, indoor/outdoor Jumbotron, banners. 10. Is the City able to use your digital and print media for collaborative marketing? Yes, the City will have access to the digital platforms of the event organizers. 11. Describe how you will use the name, "Tukwila" in publications, promotions, and for your event? While the event will be held in the City of Kent, the City of Tukwila will be listed as a major sponsor. 12. Measurements and Metrics (Note: You will be required to report these metrics as part of the close out of the agreement between your organization and the City.) As a direct result of your proposed tourism -related service, provide an estimate of: a. Overall attendance at your proposed event/activity/facility. 5000 b. Number of people who will travel fewer than 50 miles for your event/activity. 500-600 c. Number of people who will travel more than 50 miles for your event/activity. 3000 d. Of the people who travel more than 50 miles, the number of people who will travel from another country or state. 2500 e. Of the people who travel more than 50 miles, the number of people who will stay overnight in Tukwila. 1200+ Page 3 of 5 9 f. Of the people staying overnight, the number of people who will stay in 1500+ PAID accommodations (hotel/motel/bed-breakfast) in Tukwila. g. Number of paid lodging room nights resulting from your proposed event/ activity/facility (for example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights) 400+ 13. What methodologies did you use to calculate the estimates and what methodologies will you use to track outcomes, such as total participants, estimated visitor spending, etc? Past event results, calculations and estimates with growth. 14. Are you applying for lodging tax funds from another community? If so, which communities and in what amounts? Not at this time. 15. Are you applying funding from Seattle Southside Regional Tourism Authority (SSRTA)? If so, in what amount? Not at this time. 16. What is the overall budget for your event/activity/facility? What percent of the budget are you requesting from the City of Tukwila? The total event budget is $60,000. The total request from the City is $15,000, broken down as $9,000 in a rebate and $6,000 as a sponsorship. 17. What will you cut from your proposal or do differently if full funding for your request is not available or recommended? Necessary cuts are always being made to ensure we stay within our budget. With additional private donations. Completed applications should be submitted to: Lodging Tax Advisory Committee c/o Brandon Miles City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 Or, Brandon.Miles@Tukwilawa.gov Page 4 of 5 10 Questions? LTAC Contact: Brandon J. Miles (206) 431-3684 Brandon.Miles@Tukwilawa.gov. Updated: January 5, 2021 Page 5 of 5 11 12 flii'tkyvik Staff Memorandum Lodging Tax Advisory Committee Funding Request Name of Applicant: City of Tukwila, Office of Economic Development Address: 6200 Southcenter Blvd. Tukwila, WA 98188 Total Funds Requested: $15,000 About the Applicant: The City of Tukwila is a non -charter City organized under the laws of the State of Washington. Founded in 1908, Tukwila is one of the oldest cities in King County. Since its founding, Tukwila has always been a community at the "crossroads." Tukwila lies at one of the busiest freeway interchanges in Washington State. The City has a small bedtime population of just under 20,000. During the day the City's population swells to over 150,000 people, with people coming to the City to work, shop, dine, stay in hotels, and to visit once in a life time experiences, such as the Museum of Flight or iFly. The City is one of the most diverse cities in the country. Over 70 languages are spoken in the Tukwila School District. Many well-known businesses are based in Tukwila, such as BECU, Westfield Southcenter, Seattle Seawolves, Seattle Sounders FC, Top Pot Donuts, Pop Gourmet, and the Sabey Corporation. The City has over 2,000 hotel rooms and over 100 restaurants Funds Previously Awarded: None for this initiative. Funding Request Narrative: The City of Tukwila, through its Experience Tukwila brand, is requesting $15,000 to support the XVSeries. The funds will be allocated as a $10,000 sponsorship to XVSeries and $5,000 to Seattle Rugby through a room rebate credit of $10 per room night at Tukwila hotels. XVSERIES is a Seattle based organization whose goal is to develop and support the amateur American rugby athlete and provide a recognizable pathway of competition, enabling progression to a professional, elite league or national representation. XVSERIES fosters and promotes links with USA rugby organizations and regional clubs, who have the collective goal of developing USA eligible players. The core of the XVSERIES program is to facilitate an elite level series of games. Games in the XVSERIES will be played by select teams City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 13 flii'tkyvik from rugby clubs, regional pathway programs and member organizations of the XVSERIES, working together with their local regional youth programs, colleges and regional clubs to identify and develop USA eligible players. Playing XVSERIES games to expose and engage those players and support staff at an elite level, for progression to professional rugby and the national team. XVSeries will be organizing games across the country, with Seattle Rugby hosting games at Starfire Sports. It is anticipated that 15 games will be hosted at Starfire over the next year. Staff Comments: Starfire Sports and the City of Tukwila are becoming the epicenter of rugby in the Pacific NW. The Seattle Seawolves call Tukwila home and last month the City hosted the USA Rugby National 7s Championships. The City has seen a significant increase in social media follower related to rugby and its support for the game. The XVSeries allows the City to continue to build its rugby brand and bring more games to Starfire and the City. The room rebate program ensures that the room nights created by the XVSeries games remain in Tukwila versus going to an adjacent community. Consistency with Six Year Financial Model: For 2021, the Six Year Financial Plan shows the City spending $150,000 for sponsorship, such as this. There will be sufficient funds remaining in the budget for other 2021 sponsorships. 2021 Sponsorship Funds Provided in Six Year Financial Plan: $150,000 Spice Bridge Request (approved) ($5,000) Juneteenth Request (approved) ($5,000) Seawolves (approved) ($20,000) City of Tukwila, Rugby 7 (approved) ($10,000) City of Tukwila, XV Series (pending) ($15,000) City of Tukwila, Gut Check (pending) ($15,000) Remaining Funds: $80,000 Note, the total amount of this sponsorship will not exceed $15,000. The room rebate portion of the request ($5,000) is a rebate for actual room nights generated. City of Tukwila Staff Recommendation to LTAC: Approval Notes: None. 14 City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Application to the City of Tukwila for Use of 2021 Lodging Tax Funds Event or Activity Name (if applicable): Rugby XV Sponsorship and Support Amount of Lodging Tax Requested: $15,000 Applicant Organization: City of Tukwila Federal Tax ID Number: 91-6001519 Mailing Address: 6200 Southcenter Blvd Tukwila, WA 98188 Primary Contact Name: Brandon Miles Primary Contact Phone: 206-731-9071 (cell) Primary Contact Email Address: Brandon.Miles@Tukwilawa.gov Check all the service categories that apply to this application: Tourism promotion or marketing. Operation of a special event or festival designed to attract tourists. Operation of a tourism -related facility owned or operated by a non-profit organization. Operation and/or capital costs of a tourism -related facility owned by a municipality or a public facilities district. Check which one of the following applies to your agency: Non -Profit (Note: Attach a copy of your current non-profit corporate registration from the Washington Secretary of State Office) Municipality For Profit Corporation I am an authorized agent of the organization/agency applying for funding. I understand that: • I am proposing a tourism -related service for 2021. If awarded, my organization intends to enter into a services contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit for use of City property, if applicable. • My agency will be required to submit a report documenting economic impact results in a format determined by the City. Signature: Date: 1) Describe your tourism -related activity or event. 15 The City of Tukwila is requesting $15,000 to support the XV rugby series through a promotion and room rebate credit. The funds would be allocated $10,000 to the XVSERIES and $5,000 total eligible rebate to Seattle Rugby. XVSERIES is a Seattle based organization whose goal is to develop and support the amateur American rugby athlete and provide a recognizable pathway of competition, enabling progression to a professional, elite league or national representation. XVSERIES fosters and promotes links with USA rugby organizations and regional clubs, who have the collective goal of developing USA eligible players. The core of the XVSERIES program is to facilitate an elite level series of games. Games in the XVSERIES will be played by select teams from rugby clubs, regional pathway programs and member organizations of the XVSERIES, working together with their local regional youth programs, colleges and regional clubs to identify and develop USA eligible players. Playing XVSERIES games to expose and engage those players and support staff at an elite level, for progression to professional rugby and the national team. Seattle Rugby is a Seattle based men's and women's rugby club and one of the members of the XVSeries. Seattle Rugby will be hosting away amateur rugby teams from across the United States at Starfire Sports. Seattle Rugby will be securing the hotel rooms for the visiting away teams. 1) If an event, list the event name, date(s), and projected overall attendance. It is anticipated that 15 XV matches will be hosted at Starfire Sports. Estimated attendance is about 500 people per match, so a total of 7,500. 2) Is your event/activity/facility focusing on attracting overnight tourists, day tourists, or both? Both. The XV Series will bring in high level amateur adult rugby teams to Starfire Sports. The teams will come from across the United States to play. It's anticipated that fans will come to view the matches. 3) Describe why visitors will travel to Tukwila to attend your event/activity/facility. The XVSeries games are scheduled to take place at Starfire Sports. Through our agreement with the Seattle Rugby the City will require that only Tukwila hotels can be used for get the room rebate. 4) Describe the geographic target of the visitors you hope to attract (locally, regionally, nationally, and/or internationally). For travelling teams, the geographical target area for teams is the entire United States. Fans attending the games will likely come from the Greater Seattle area. Page 2 of 6 16 5) Describe the prior success of your event/activity/facility in attracting tourists. Tukwila and Starfire Sports have started to become the epicenter of rugby in the Pacific NW. Starfire has been the home of the Seattle Seawolves since the team's inception. The City has had success sponsoring international rugby events and a large rugby 7s national championships. 6) If this your first time holding the event/activity/facility provide background on why you think it will be successful. The organizers of the XVSeries and Seattle Rugby have significant experience hosting rugby matches. Many of the same individuals with XV and Seattle Rugby were part of the volunteer group that hosted the recent Rugby 7s tournament at Starfire Sports. 7) Describe the media strategy you employ to promote your event/activity/facility to attract overnight and/or day tourists? Please list any digital or print media (newsletters, e -blasts, social media, etc.) your agency uses or intends to use to promote your event/activity/facility. There are two specific components of this funding request. A sponsorship agreement with the XVSeries and a rebate program with Seattle Rugby. XVSeries is working to grow amateur rugby in the United States. Seattle Rugby will serve as the host team for Seattle games. XVSeries is targeted at existing amateur clubs and already has games scheduled at Starfire Sports. The games at Starfire will be promoted via existing rugby networks in the Greater Seattle area by XVSeries and Seattle Rugby. 8) Describe how you will promote lodging establishments, restaurants, retailers, and entertainment establishments in the City of Tukwila. The following are the digital benefits the City will receive from the XVSeries as part of the sponsorshi p: • Recognition as XVSERIES Key Sponsor • Logo on XVSERIES website and digital media • Logo exposure at XVSERIES Starfire Stadium Games • Banners at pitch level at Starfire Stadium Games • In stadium, (Starfire) PA announcements at half-time • Exposure/connection to XVSERIES Program Members • Logo on XVSERIES Pull up Banner and other Promotional Materials/Flyers/Merchandise for Starfire Games • Regular "brought to you by" shout -outs on social media, (FB, TW & IG) As part of the recent rugby 7s championships hosted in Tukwila last month the ExperienceTukwila.com website saw significant interest from rugby fans, with the Rugby 7s event page on the site getting a significant number of page visits. Additionally, social media posts last month regarding the rugby 7s were the most popular posts of the month. The backbone of promoting other businesses through this event will be ExperienceTukwila.com and social media. Page 3 of 6 17 9) Is the City able to use your digital and print media for collaborative marketing? Yes, the City would get shoutouts on XVSeries and Seattle Rugby social media accounts and websites. 10) Describe how you will use the name, "Tukwila" in publications, promotions, and for your event? This will be a condition of any agreement with the XVSeries and Seattle Rugby. 11) Measurements and Metrics (Note: You will be required to report these metrics as part of the close out of the agreement between your organization and the City.) As a direct result of your proposed tourism -related service, provide an estimate of: a. Overall attendance at your proposed event/activity/facility. 10,000 b. Number of people who will travel fewer than 50 miles for your event/activity. 9,000 c. Number of people who will travel more than 50 miles for your event/activity. 1,000 d. Of the people who travel more than 50 miles, the number of people who will travel from another country or state. 1,000 e. Of the people who travel more than 50 miles, the number of people who will stay overnight in Tukwila. 780 f. Of the people staying overnight, the number of people who will stay in PAID accommodations (hotel/motel/bed-breakfast) in Tukwila. 780 Page 4 of 6 18 g. Number of paid lodging room nights resulting from your proposed event/ activity/facility (for example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights) 500 12) What methodologies did you use to calculate the estimates and what methodologies will you use to track outcomes, such as total participants, estimated visitor spending, etc? For the agreement with XVSeries, the City will track digital outcomes on XVSeries digital medias and outcomes from the City's Experience digital marketing platforms. For the agreement with Seattle Rugby, the City will require specific tracking of hotel room nights in order to qualify for the room rebate. The total rebate is $10 per room night at Tukwila hotel ($5,000 max). 13) Are you applying for lodging tax funds from another community? If so, which communities and in what amounts? No. 14) Are you applying funding from Seattle Southside Regional Tourism Authority (SSRTA)? If so, in what amount? No. 15) What is the overall budget for your event/activity/facility? What percent of the budget are you requesting from the City of Tukwila? This is a sponsorship agreement and would not impact the games taking place. The sponsorship allows the City to capture the room nights and expand the City's brand with the rugby community. 16) What will you cut from your proposal or do differently if full funding for your request is not available or recommended? The City would not have a sponsorship agreement and would lose the ability to capture the room nights in Tukwila. Page 5 of 6 19 Completed applications should be submitted to: Lodging Tax Advisory Committee c/o Brandon Miles City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 Or, Brandon.Miles@Tukwilawa.gov Questions? LTAC Contact: Brandon J. Miles (206) 431-3684 Brandon.Miles@Tukwilawa.gov. Updated: January 5, 2021 Page 6 of 6 20 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Planning and Community Development Committee FROM: Nora Gierloff, Community Development BY: Kia Shagena, Code Enforcement Officer CC: Mayor Ekberg DATE: September 14, 2021 SUBJECT: Code Enforcement Procedures and Priorities ISSUE Review Code Enforcement's current enforcement procedures and how cases are prioritized. BACKGROUND The Tukwila Code Enforcement Team works to support a safe, inviting, and healthy environment for residents, businesses, and visitors by enforcing the parts of the Tukwila Municipal Code that relate to conditions on private property. Compliance is typically reached through promoting public awareness, education, communication, and collaboration. In difficult cases monetary penalties and or legal action may be required. DISCUSSION Current Code Enforcement Procedures: Tukwila Municipal Code Chapter 8.45 establishes a system to enforce the development, land use, and public health regulations of the City. The Code Enforcement team utilizes established standard operating procedures to identify, track, and resolve violations. Attachment A illustrates these procedures. Complaints concerning conditions on private property can be made by phone, email, and in person. When a complaint is received, it is routed to the appropriate personnel for investigation, for example Kia Shagena handles complaints on rental properties. If it is determined that the issue presented is a potential violation that falls under the authority of the Code Enforcement Division a case is opened. The next step is typically to issue a courtesy letter to the property owner and occupants. This step is dependent on the severity of the issues at hand and documented property history. We always start with education to explain why a regulation is in place and what community goal it is serving. Courtesy letters are typically issued for non -emergent issues such as accumulation of garbage and rubbish, overgrowth, junk vehicles, and parking violations on properties that have not had related cases within the last two years. A site visit is typically scheduled approximately two weeks from the date of the courtesy letter. If the reported violations are more severe in nature and constitute an imminent hazard a site visit would be conducted as soon as possible to confirm the reported conditions/violations and the courtesy letter step would be skipped. Properties that have had related complaints within the last two years would also skip the courtesy letter step and would proceed to a site visit. After an initial site visit if violations are confirmed, a formal notice is issued to the property owners. 21 22 INFORMATIONAL MEMO Page 2 In most cases the first official notice a property owner receives is a Request for Compliance. A Request for Compliance provides official documentation of one or more violations that have been directly observed on the property in question and includes a compliance deadline. A follow up site visit is scheduled for a date following the compliance deadline. If corrections are made and the violation(s) resolved the case will be closed. If the violation(s) remain unresolved typically a Final Request for Compliance is then issued. A Notice of Violation and Order (NOVO) is typically used as a last resort in seeking compliance and is often used after a Request or Final Request for Compliance has failed to gain resolution. In more severe cases the Code Enforcement Officer may elect to skip over the Request for Compliance and/or the Final Request for Compliance step(s) and instead proceed directly to issuing a NoVO. A NoVO is an administrative order to remedy defined violations within a prescribed timeframe. If corrections are not made by the deadline monetary penalties of $250 per day, per violation shall be assessed through the issuance of a Notice of Assessment. Code Enforcement will typically issue up to two Notices of Assessment. Both a Notice of Assessment and a NoVO may be appealed within 10 days of service with the notice. When assessing penalties, the following mitigating factors are considered: 1) Was the responsible party willful or knowing of the violation? 2) Was the responsible party unresponsive in correcting the violation? 3) Was there improper operation or maintenance? 4) Does the violation provide economic benefit for noncompliance? 5) Does the discharge result in adverse economic impact to others? 6) Will cleanup activities be able to fully mitigate or remediate the impacts? 7) Is there a history of violations? 8) Were there foreseeable circumstances that precluded compliance? 9) Did the responsible party make a good -faith effort to comply? When fines do not prompt the responsible party to bring the property into compliance the City has the ability to record the assessed fines on the property to be repaid through a tax lien or when the property is sold. However, this does not address the underlying violation and in some cases may impede the sale of the property to a new owner who may be willing to comply with the code. If corrections are still not made the City must decide if legal action should be taken on the case through an abatement process. Due to the legal cost of abatements and the limited funds the City has available to perform the needed work (remove junk vehicles, demolish structures etc.) very few cases can be handled this way. For cases concerning minor violations that pose no immediate threat to public health and safety the abatement process is often not appropriate, and the case closes unresolved. Current Code Enforcement Priorities: Code Enforcement is responsible for the enforcement of many different parts of the Tukwila Municipal Code as it relates to conditions on private property. Given the limited resources available cases are prioritized based on the severity of the violations present along with the risk of imminent hazard to the public or environmental health and safety. Below is a list of violation categories that are typically associated with the highest risk of imminent hazard to public or environmental health and safety: • Sensitive Area Violations — includes a variety of violations within areas such as shoreline, streams, wetlands, buffers, and steep slopes. https://tukwilawa-my.sharepoint.com/personal/nora_gierloff_tukwilawa_govl /Documents/Attachments/InfoMemo_CodeEnforcementPoceduresPriorities.docx INFORMATIONAL MEMO Page 3 Examples of issues that would fall into this category include: removal of trees on steep slopes; illegal fill within a wetland; garbage dumped on a river shoreline. • Hazardous Structure Violations — includes a variety of violations in which a structure is deemed hazardous. Examples of issues that could potentially fall into this category include: electrical hazards created by improperly installed electrical components; unpermitted construction, unsecured vacant structures, and unsound accessory structures. Below is a list of violation types that are typically associated with the lowest risk of imminent hazard to public or environmental health and safety: • Parking — includes violations such as excess # of vehicles and parking on the grass/dirt. • Overgrowth — includes grass, weeds, blackberries, and other uncultivated plants more than 12 inches in height (except in severe cases where severe overgrowth becomes a potential fire hazard). • Storage of Junk Vehicles — includes outdoor repair of cars and storage of car parts. Each Code Enforcement case is unique, and issues must be evaluated on a case-by-case basis. When a resident faces barriers to compliance such as disability or limited income the Officers look for sources of assistance and may grant additional time to reach compliance. On the other hand, repeat violators, especially businesses, are treated with less leniency. In some cases, with a highly resistant or absent property owner and violations that are not life safety or environmental hazards compliance cannot be achieved with a reasonable use of resources. FINANCIAL IMPACT None, staffing levels dictate the level of service we are able to provide. RECOMMENDATION Information and discussion only ATTACHMENTS A. Code Enforcement Flowchart B. Case Examples with photos https://tukwilawa-my.sharepoint.com/personal/nora_gierloff_tukwilawa_govl /Documents/Attachments/InfoMemo_CodeEnforcementPoceduresPriorities.docx 23 24 TUKWILA Department of Community Development CODE ENFORCEMENT- FLOWCHART r CASE OPENED Notice of Violation & Order Inspection J Inspection Notice of Assessment Inspection Os 101.Compliant o 1 Abatement CITY OF TUKWILA www.TukrwilaWA.gov 26 CE18-0286 13*** 48TH AVE S CASE OPENED: AUGUST 2018 CASE CLOSED: JUNE 2021 VIOLATIONS: Unpermitted use of a sensitive area/stream buffer; accumulation of garbage and rubbish. NOTICES: Request for Compliance, Amended Request for Compliance, Final Request for Compliance, Warning Letter SEPTEMBER 2018 APRIL 2021 NOVEMBER 2018 JUNE 2021 27 CE21-0035 5** STRANDER BLVD CASE OPENED: APRIL 2021 CASE CLOSED: CASE IS ACTIVE VIOLATIONS: Unpermitted use of a sensitive area/shoreline buffer; unpermitted use of TUC/TOD zoning outdoor storage of materials, accumulation of garbage and rubbish. NOTICES: Request for Compliance, Final Request for Compliance, Notice of Violation and Order APRIL 2021 AUGUST 2021 APRIL 2021 AUGUST 2021 28 CE18-0299 CASE OPENED: SEPTEMBER 2018 CASE CLOSED: MAY 2020 VIOLATIONS: Unsecured structure, accumulation of garbage and rubbish. NOTICES: Courtesy Letter, Warning Letter, Notice of Violation and Order DECEMBER 2019 MAY 2020 29 CE17-0374 46** S 164TH ST CASE OPENED: NOVEMBER 2017 CASE CLOSED: OCTOBER 2020 VIOLATIONS: Unsecured structure, accumulation of garbage and rubbish. NOTICES: Request for Compliance, Final Request for Compliance, Notice of Violation and Order, Notice & Order — Do Not Occupy, Stop Work Order, Stop Work Order, Amended Notice of Violation and Order, Notice of Assessment, Do Not Enter - Unsafe to Occupy, Notice that structure has been secured/boarded by City, Stop Work Order, Certificate of Compliance JANUARY 2018 30 MARCH 2020 CE20-0110 15*** 47th AVE S CASE OPENED: AUGUST 2020 CASE CLOSED: JUNE 2021 VIOLATIONS: Accumulation of garbage and rubbish and overgrowth NOTICES: Courtesy Letter, Request for Compliance MAY 2021 JUNE 2021 31 CE14-0024 15*** 42ND AVE S CASE OPENED: JANUARY 2014 CASE CLOSED: CASE IS ACTIVE VIOLATIONS: Accumulation of garbage and rubbish, overgrowth, and permits requried. NOTICES: Pre -Notice of Violation, Final Pre -Notice of Violation, Violation Notice & Order, Voluntary Correction Agreement, Trespass Agreement, Dumpster Waiver, Courtesy Letter, Amended Notice of Violation, Notice of Violation and Order, Amended Notice of Violation and Order, Notice of Violation and Order, Order Prohibiting Occupancy, March 2018 september 2021 • IZT 32 City of Tukwila Allan Ekberg, Mayor Administrative Services Department- Rachel Bianchi, Deputy CityAdministrator TO: Planning and Community Development Committee FROM: Rachel Bianchi, Deputy City Administrator CC: Mayor Ekberg DATE: September 14, 2021 SUBJECT: King County Recreational Vehicle Safe Lot Site Proposal ISSUE King County recently allocated $50 million in ARPA funds to serve 500 homeless individuals in King County. Please see attachment for more details on how they intend to spend these funds, as well as their broader response to homelessness in the region. As a part of this effort, the County would like to site a recreational vehicle (RV) safe lot at the former Randy's Restaurant site in north Tukwila. This property was originally purchased by the King County Airport and is expected to revert to aeronautical use once the RV program sunsets in two years. This would be a temporary facility lasting two years as ARPA is one-time funding, hosting up to 50 RVs over the two years, peaking at approximately 20 at a time. It is expected the RVs would come from different areas of the County, including the opportunity for any residents in Tukwila currently living in an RV. The County is no longer pursuing a hotel property in Tukwila as part of the Health through Housing initiative. DISCUSSION King County proposes to demolish the former Randy's Restaurant, tie into existing water and power and are investigating whether they would be able to tie into the existing sewer system. The County would operate the facility and has indicated that the following will be included in the proposed RV safe lot site: • Screened fencing around the perimeter of the site • Controlled entry in and out of the facility • Personnel to include: o 24-hour onsite security o Site manager o Behavioral health staff o Staff focusing on connecting people to permanent housing and employment • Regular visits from mobile units to empty RV grey water tanks • Mechanics to support the RVs maintenance, potential towing services if needed to ultimately remove a vehicle This proposal falls under the proposed TMC changes regulating emergency shelters (see COW Packet from September 13, 2021 and Regular Meeting packet from September 20, 2021), as prescribed by House Bill 1220. Therefore, the following conditions would be required for the County to operate such a facility: • Capacity limit of up to 45 individuals • Development of and adherence to a Good Neighbor Agreement covering quiet hours, smoking areas, security procedures, litter, landscaping and screening • Creation of a code of conduct agreement that residents are required to follow • Parking plan for any non -RV vehicles Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 33 • Development of a coordination plan with the Tukwila Police and Fire Departments to develop protocols to respond to the site and its residents • Regular communication with the Human Services Program Coordinator via reports on how the facility is meeting metrics such as placement in permanent housing or addiction treatment programs. While still a preliminary proposal, staff is supportive given the broad need in the region to serve homeless individuals and the opportunity for the City of Tukwila to play a role in the regional effort to combat homelessness. RECOMMENDATION Information only. Staff will report back to the Committee as the proposal becomes more solidified. ATTACHMENTS King County COVID-Response Homelessness Investments 34 King County COVID-Response Homelessness Investments 113 King County Context: A preexisting crisis of unsheltered homelessness is colliding with the twin health and economic crises of COVID-19. New resources—economic and social—born of the pandemic afford us an opportunity to act boldly and address homelessness and COVID's health & economic crises and to do so in ways that lessens racial -ethnic disproportionality instead of perpetuating it. The challenge/opportunity in the COVID-7 supplemental budget's housing/homelessness investments is to ensure one-time investments of unprecedented resources are individually effective vs. homelessness & collectively part of our larger, ongoing, systemic efforts against inequity. This memo has two purposes: • Zoom Out and depict how large parts of King County's current efforts to create more housing, keep people housed, and bring more people inside fit together in the context of the COVID emergencies. • Zoom Into provide detail on the design and intent of the County's COVID-7 homelessness response investments, with a specific focus on the $50M Homelessness Emergency Response Fund. Zooming Out: Countywide Housing & Homelessness Strategies Program Strategy Description # People Served Type of Service Timeline HtH: Health through Housing. Sites identified in: • Redmond • Auburn • Federal Way • Renton • Seattle Bring people experiencing or at risk of chronic homelessness inside with urgency, focusing where the market does not (0-30%) and taking advantage of temporary market conditions. At least 1,600 housing units: 1,155 in newly HtH units and 445 through funding operations of forthcoming permanent supportive housing. Emergency or Permanent Supportive Housing with Behavioral Health Services. Acquire and put into use the first eight facilities in 2021; meet 1,600 target by October 2022. EPRAP: Eviction Prevention & Rental Assistance Program. Countywide reach. Provide rent payment for people behind on their rent to prevent thousands of evictions, many of which could lead to homelessness. More than 9,000 households served in 2020 with $37M. Expecting to expend approx. $350M in 2021. Rent Assistance & Eviction Prevention 2021-2022 Shelter Deintensification sites in: • SeaTac • Renton • Seattle Reduce risk of spreading COVID amidst people experiencing homelessness while maintaining shelter capacity. Approximately 350-400 clients. Emergency Shelter 2020-2021 Isolation & Quarantine sites in: • Issaquah • Seattle • Kent Reduce risk of spreading COVID by providing hotel rooms for people experiencing homelessness and others who cannot isolate. Approximately 100 rooms. Now approximately 40. Emergency Hotel units Kent site ongoing as needed. Other sites now closed. KC Affordable Housing Pipeline Various sites countywide. Investing local, state, and federal funding sources to build and preserve a variety of affordable housing options. 21 projects/1,227 units completed since 2015 ($40M in KC $); 45 projects/3,855 units in pipeline ($157M in KC $) Mix of Affordable Housing, Permanent Supportive Housing, TOD, and Home Ownership Ongoing. VASH Voucher Pilot Partnership Scattered site, countywide. First -in -the -nation program just approved by the Federal VA Secretary: Use King County social workers to activate 142 VA Supportive Housing (VASH) vouchers and get more veterans housed. 142 homeless veteran households. Supportive Housing. 2021 and ongoing Skyway Tiny Home Village Already directed in previous budget. 40-50 people. Shelter Summer/Fall 2021 American Rescue Plan Act (ARPA) Focus on serving Seattle and urban unincorporated areas. Use one-time federal funding to advance COVID response & recovery for persons experiencing unsheltered homelessness. Bring at least 500 people inside this year, focusing on downtown Seattle & Urban Unincorporated area. Various initiatives to reduce unsheltered homelessness: • $40M Jobs & Rapid Rehousing Initiative • $12.5M for JustCARE/Co-LEAD • $50 Emergency Homelessness Response Fund 2021-2023 Updated: 9/10/21 35 Zooming In: The Details of COVID-7 Emergency Homeless Response Investments Within the context of the County's $600M+ COVID-7 budget, this "zoom -in" specifically addresses the homelessness -response and behavioral health services appropriations within the proposal. Zooming In: COVID-7 Strategies and Tactics bring at least 500 more people inside this year as part of ongoing COVID response and recovery. Strategies Tactics Impact Target & Cost Modeling High -Intensity Outreach, Hoteling/Enhanced Shelter, & Behavioral Health Services Serving Seattle Downtown and Pioneer Square, including City Hall Park near the County Courthouse • Extension of JustCARE Seattle & CO -LEAD Burien through June, 2022, including outreach/hoteling/behavioral health services program • New Downtown 40 -bed Behavioral Health Crisis Response Shelter (24 months + Capital Tenant Improvements) Maintains 171 existing beds that will otherwise expire, adds 55 new beds, 40 of which are Behavioral Health Crisis Response Enhanced Shelter. $19.8M Bring More People Inside with Enhanced Shelter or Emergency Housing with Services Various sites in Seattle's Downtown/Pioneer Square/SoDo neighborhoods. • Optimize the enhanced shelter in Seattle's SoDo neighborhood to use facility's full COVID-safe capacity (24 months) • Lease new 90 -bed facility for temporary Sobering Center & new 50 -bed enhanced shelter (24 months) • Create and Operate a new 50 -unit pallet shelter village in Seattle's Downtown/SoDo neighborhood (24 months) • Lease/Purchase up to 80 units of new Emergency Housing in/near Seattle's Pioneer Square neighborhood • Provide full year of Rapid Rehousing Support for up to 300 people currently staying in Shelters/Emergency Housing (300 year-long opportunities—part of the separate $40M appropriation) • Support conversion of 64 SRO units into enhanced Shelter (24 months) Maintains 40 beds (sobering), goal to add 302 new beds, adds access to up to 300 new market units (through Rapid Rehousing) to open up to 300 existing shelter beds for new clients. $36.9M Emergency Overnight Shelter for Jail Release & Hospital Discharge Seattle Downtown • Reinstate 35 -person 4th & Jefferson Emergency Basic Shelter (24 months) Restores 35 basic beds to bring new people inside. $2M Support Vehicle Residents & Provide Emergency Housing Access Searching for sites countywide • Provide a supported RV community with bathroom, shower, electricity, garbage, and supportive services for up to 50 RVs (24 months) • Provide outreach and hotel vouchers for vehicle residents to bring up to 60 people inside (24 months) Support and/or bring inside new 110 households currently living in vehicles. $5M Economic, Employment, & Health Supports for People Experiencing Homelessness Focus on Seattle, plus countywide Health through Housing sites, other permanent supportive housing sites, and encampment sites. • Onsite 24/7 Downtown Campus Behavioral Health Response Team • Stimulus Check & Benefits Receipt Assistance • Shelter Focused Jobs Initiative (part of the separate $40M appropriation) • New Mobile Intensive Case Management for Permanent Supportive Housing • Encampment Sanitation Activities $36.3M Create & Support Provider Capacity Countywide • Provider Sustainability Supports • Provider Co-Mentorship & Consultation $2.4M Tiny House Village Location not yet identified • Site and operate a tiny home village for individuals experiencing homelessness. $3M 36