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Home My WebLink AboutReg 2021-09-20 Item 7F - Grant Application - Department of Commerce Public Works Broadband Program for $2,000,000 to Support Municipal Broadband ProjectCOUNCIL AGENDA SYNOPSIS k‘)* 41 Initials ITEM NO. �l' Meeting Date Prepared by Mayor's review Council review iC 9/20/21 3B V:1( 7.F. 1908 ITEM INFORMATION STAFF SPONSOR: JOEL BUSH ORIGINAL AGENDA DATE: 9/20/21 AGENDA ITEM TITLE Municipal Broadband Project - Department of Commerce Grant Request CATEGORY ❑ Discussion Mtg Date 11 Motion Mtg Date 9/20/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ►1 Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S Support submission of a grant application to the Department of Commerce Public Works SUMMARY Broadband Program in the amount of $2,000,000.00 to support Tukwila's Municipal Broadband Project. REVIEWED BY L/ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 8/23/21 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 9/20/21 MTG. DATE ATTACHMENTS 9/20/21 Informational Memorandum dated 8/20/21 Preliminary Costs Tukwila School District Internet Need Analysis Minutes from the 8/23 Transportation & Infrastructure Services Committee meeting 315 316 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Joel Bush, Chief Technology Officer CC: Mayor Allan Ekberg DATE: August 20, 2021 SUBJECT: Municipal Broadband Project Department of Commerce Grant Request ISSUE Approve the submission of a grant application to the Department of Commerce Public Works Broadband Program for up to $2,000,000 to fund the construction of a municipal LTE network using cellular technology. BACKGROUND The City of Tukwila Municipal Broadband Project will provide true broadband internet to City of Tukwila students and their families while they are within Tukwila city limits. Currently, the Tukwila School District equips 20% of its students with mobile hotspots and 23% of families are enrolled in the Comcast's Internet Essential Program. DISCUSSION Increasing broadband infrastructure will increase equity by reducing Tukwila's digital divide. Specifically, the project will construct monopole sites or small cells that will connect with the City's existing fiber network to provide broadband service to all City of Tukwila students and their families. The investment in municipal broadband will serve a foundation for future smart city investments. FISCAL IMPACT Preliminary cost estimates for this project are between 2,200,000 - $2,650,000. The deployment of a municipal LTE network will also include recurring annual costs of $220,000. $130,000 for maintenance and software and $90,000 for a dedicated internet connection. The total five-year project cost is anticipated to be $3,738,434 for capital and reoccurring expenses. The city has the opportunity to apply for up $2,000,000 in funding from the Department of Commerce for Broadband Construction for capital costs related to the Municipal Broadband Project. No match is required for this funding opportunity. The Department of Commerce Broadband Construction call for projects is currently open. Applications are due by October 1, 2021, with projects awarded in November 2021. This project is not currently funded, but Tukwila staff are in discussions with the Tukwila School District on cost sharing models to minimize financial impact to the City of Tukwila. Staff will also continue to research local, state and federal grants to support this project. RECOMMENDATION Council is being asked to approve the submission of the grant application. Staff will brief the full Council on this grant opportunity and program concept at the September 20, 2021 Regular Meeting. ATTACHMENTS: Preliminary Costs Tukwila School District Internet Need Analysis Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 317 318 City of Tukwila Municipal LTE Project Cost Estimates One Time Cost Services: Description: Network Design, RF engineering, network engineering, installation of rooftops and monopoles, construction services, installation of radios/antenna systems, Installation of core network, commissioning, enablement, optimizing of Radio Network, CPI configuration and compliance, project management for the sites Structural Analysis/Construction Designs, and professional engineering services for permitting/zoning Services: Subtotal Equipment: Description: Extended Cost $946,538 $169,500 $1,116,038 Radio Access Network, gateways, switches, EPC Core, tower equipment, enclosures, custom fab, cabling, CBSDs, sims, end user devices $1,532,864 Equipment: Subtotal $1,532,864 Grand Total Subtotal $2,648,902 Recurring Cost Description: Year 1 - CBSD Licensing / Hardware and Software Maintenance 111,993 Internet Connection 90,000 Year 1 Subtotal 201,993 Year 2 - CBSD Licensing / Hardware and Software Maintenance 126,113 Internet Connection 90,000 Year 2 Subtotal 216,113 Year 3 - CBSD Licensing / Hardware and Software Maintenance 129,826 Internet Connection 90,000 Year 3 Subtotal 219,826 Year 4 - CBSD Licensing / Hardware and Software Maintenance 133,793 Internet Connection 90,000 Year 4 Subtotal 223,793 Year 5 - CBSD Licensing / Hardware and Software Maintenance 137,807 Internet Connection 90,000 Years Subtotal 227,807 Grand Total Subtotal $1,089,532 Grand Total - Equipment/Services/Maintenance/Licensing for five years $3,738,434 319 Tukwila School District Internet Need Analysis `E� Internet Access Need Analysis City of Tukwila -GIS Find address or pkace BRIGHTON Legend Subsidized Internet Service (Heat map) DUNLAP Lar„ Washin RAINIER BEACH BRYN MAWR S ti3Esd St elarti Myer Forest MCMICKEN HEIGHTS .MANGY ARK c.SW 34th St 8 192nd St 320 MilIMPurrty, WA State Parks GIS, Esrt High Hotspot Deployment (Heat map) �- Low Tukwila Empty Conduit Tukwila Empty Conduit and Fiber Tukwila iNet City of Tukwila Property Tukwila School District Property City Limits Transportation & Infrastructure Services Committee Minutes August23, 2021 D. Grant Application: Municipal Broadband Project Staff is seeking Council approval to apply for up to $2,000,000 from the Department of Commerce Public Works Broadband Program to fund construction of a municipal LTE network using cellular technology. Item(s) requiring follow-up. • Reach out to other schools and districts in Tukwila. Committee Recommendation Unanimous Committee approval to apply for grant. Forward discussion to September 13, 2021 Committee of the Whole. II. Miscellaneous The meeting adjourned at 6:10 p.m. Committee Chair Approval Minutes by LH 321