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HomeMy WebLinkAbout2021-10-26 - Request for Proposals - Non-Motorized Connections Project 152nd StreetCITY OF TUKWILA REQUEST FOR PROPOSALS S 152nd Street (Tukwila International Boulevard to 42nd Avenue S) Non- Motorized Connections Project Due: Tuesday, October 26, 2021 by 5:00 p.m. (Pacific time) The City of Tukwila solicits interest from consulting firms with expertise in Civil Engineering Design. This agreement will be for approximately one year in duration with the option for the City of Tukwila to extend it for additional time and money if necessary. Consultants will be considered for the following project. The City of Tukwila reserves the right to amend terms of this Request for Proposals (RFP) to circulate various addenda, or to withdraw the RFP at any time, regardless of how much time and effort consultants have spent on their responses Please review the full RFP following this notice. Project Description The work to be performed by the CONSULTANT consists of preparing preliminary engineering design, environmental studies and permitting, and preparing final design contract documents for improvements to S 152nd Street. The proposed improvements include new sidewalks, upgrading the storm drainage system, rechannelization to include on-street parking, wayfinding, pavement restoration, and other related engineering tasks. Key Elements: • Final design and PS&E for all work on S 152nd Street • SEPA checklist • Coordination with The Confluence site development for connections to the north/south pedestrian corridor. • Upgrading stormwater drainage system • Utility coordination The City of Tukwila reserves the right to retain the services of the successful firm(s) for any subsequent phases (R/W, CN) associated with this project. Section 1. Evaluation Criteria Submittals will be evaluated and ranked based on the following criteria: 1) Project Understanding and Approach 2) Qualification of Proposed Project Manager 3) Qualifications/Expertise of Firm 4) Experience with Urban Design 5) Experience with Utility Coordination Section 2. Submittal Submittals should be no longer than 10 pages, excluding dividers, and should be on 8-1/2 by 11 paper using 11-point fonts or larger. Pages that are 11 by 17 may be used for charts, exhibits and other illustrative and graphical information only. Submittals should also include the following information: lead firm name, address, phone number; name of principal-in-charge or lead project manager. Please submit FOUR bound paper copies of your Proposal to: City of Tukwila Attn: Cyndy Knighton 6300 Southcenter Blvd., Suite 200 Tukwila, WA 98188-2544, S 152nd Street Non-Motorized Connections Project Submittals shall be received no later than 5:00 pm. on Tuesday, October 26, 2021. No submittal will be accepted after this date and time. The City will not be liable for delays in delivery of proposals due to handling by the US Postal Service or any other type of delivery service. Faxed or emailed submittals will not be accepted. Please reference the RFP title on all communications and mailing labels. Any questions regarding this project should be directed to Cyndy Knighton at Cyndy.Knighton@TukwilaWA.gov. Only email inquiries will be accepted. Submittals may be mailed to the above address or hand-delivered to Tukwila City Hall, 6200 Southcenter Blvd, Tukwila, on Monday or Wednesday from 8:30 a.m. to NOON. City facilities are NOT open to accept hand delivered proposals by staff except during this time period. The entrance is near the flagpole. There is also a drop box at the entrance doors to City Hall 24 hours a day, however, it may not be large enough to handle the proposals. Please plan accordingly to meet the deadline. Section 3. Americans with Disabilities Act (ADA) Information The City of Tukwila in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing Cyndy Knighton at Cyndy.Knighton@TukwilaWA.gov or by calling collect 206-431-2450. Published Seattle Times: October 5, 2021, and October 12, 2021 Published Daily Journal of Commerce: October 5, 2021, and October 12, 2021 REQUEST FOR PROPOSALS S 152nd Street (Tukwila International Boulevard to 42nd Avenue S) Non- Motorized Connections Project Due: Tuesday, October 26, 2021 by 5:00 p.m. Section 4. General Information A. Purpose of Requested Services The City of Tukwila (the “City”) is requesting Proposals from qualified consultants to provide professional services for Design, Permitting, PS&E, and potentially support during Construction on S 152nd Street, an unclassified residential street, between Tukwila International Boulevard (Principal Arterial) and 42nd Avenue S (Collector Arterial). The design must comply with all applicable federal or state requirements. The purpose of this Request for Proposals (RFP) is to solicit information, in the form of a Proposal, which will be evaluated to determine the most highly qualified Submitters with the capabilities to successfully deliver the project. Short-listed Submitters will be invited to interview as described below in “Section C: Selection Process.” The City may cancel, modify, or re-advertise this RFP at its discretion. B. Project Description This project will design and construct sidewalks on S 152nd Street as well as wayfinding at nine critical locations to assist pedestrians and cyclists on decision making for routing and safe walking. The new sidewalks will eliminate a gap in the pedestrian network that services both the Tukwila International Boulevard Link Station (TIBS) and the local K-12 schools in the Tukwila School District. The TIBS station is within 1/3 mile of the project and has a high rate of local pedestrians accessing the high-capacity transit site. Improving the walkability of surrounding streets is expected to increase pedestrian access to the TIBS site and reduce the reliance on local vehicular access into the surrounding parking lot and overflow parking areas. The City of Tukwila is in the process of creating zoning changes for the surrounding Tukwila International Boulevard (TIB) neighborhood, supporting the creation of a transit oriented development (TOD) neighborhood. Residential densities are expected to increase substantially over the current level, parking standards would be reduced to encourage and support transit mobility, and pedestrian passages along with improved sidewalks on existing streets would create greater walkability. A new high-density housing (Bellwether) site on S 152nd Street is providing a north/south pedestrian connection from the public street to the TIBS overflow parking lot, north of the TIBS site. Wayfinding along this street and at key locations in the immediate vicinity will be included. This project is envisioned to change the current condition of two 10’ wide lanes and 5’ paved shoulder on the north side of the street, to maximize the use of the existing 50’ right-of-way to include on-street parking, street trees, and separated sidewalks. Additionally, the storm drainage system will be upgraded to close intermittent open ditches, replace existing conveyance pipes where necessary, and install water quality improvements. Undergrounding of the overhead aerial utilities is not expected. Funding is through a Sound Transit System Access grant. Key Elements: • Final design and PS&E for all work on S 152nd Street • SEPA checklist • Coordination with Bellwether site development for connections to the north/south pedestrian corridor. • Piping intermittent open ditch drainage • Utility coordination Potential Elements: • Environmental studies • Right of way acquisition • Construction support C. Selection Process The City is using a two-step selection process to select a design consultant team (the “Consultant”) to deliver the project. The first step is submission of Proposals in response to this RFP. The second step in the selection process will be interviews of the short-listed teams. The City will short-list up to four (if any) qualified Consultants that submit Proposals. Upon completion of the evaluation, scoring, and short-listing process, the City will notify all Consultants who either submitted a proposal or attended the pre-submittal meeting of the short-listed Submitters or will notify them of any decision not to issue a short- list. D. Project Manager Contact Information Cyndy Knighton City of Tukwila Public Works Department 6300 Southcenter Boulevard Tukwila, Washington 98188 cyndy.knighton@tukwilawa.gov E. Communications – Requests for Information, Clarifications, and Addenda Any questions regarding the submittal process and/or the technical aspects of the project should be directed to the City’s Project Manager listed above. Any questions regarding this project should be directed to the Project Manager. Email communication is the official method of communication and is strongly preferred. All responses will be provided via email in a timely manner by the City’s Project Manager. Questions and responses will be shared with all firms who attend and register at the Pre- Submittal Meeting (see schedule for date). Any question submitted after October 22, 2021 may not receive a response. F. Pre-Submittal Meeting An optional Pre-Submittal Meeting will be held at 10:00 a.m., October 14, 2021, via Microsoft Teams. Contact the City’s Project Manager for instructions on connecting to the meeting. City staff will be available to discuss the submittal process and the technical aspects of the project. All interested firms are encouraged to visit the project area prior to the meeting. G. Quantities, Due Date, Time and Location Four (4) bound copies of the Proposal shall be received no later than 5:00 pm. on Tuesday, October 26, 2021. No submittal will be accepted after this date and time. The City will not be liable for delays in delivery of proposals due to handling by the US Postal Service or any other type of delivery service. Faxed or emailed submittals will not be accepted. Please reference the RFP title on all communications and mailing labels. Any questions regarding this project should be directed to Cyndy Knighton at Cyndy.Knighton@TukwilaWA.gov. Only email inquiries will be accepted. Submittals may be mailed to the above address or hand-delivered to Tukwila City Hall, 6200 Southcenter Blvd, Tukwila, on Monday or Wednesday from 8:30 a.m. to NOON. City facilities are NOT open to accept hand delivered proposals by staff except during this time period. The entrance is near the flagpole. There is also a drop box at the entrance doors to City Hall 24 hours a day, however, it may not be large enough to handle the proposals. Please plan accordingly to meet the deadline. H. Size Limitation on the Proposal The Proposal must not exceed 10 single-sided pages, exclusive of covers, section dividers, or appendices. The Proposal may be printed with double-sided pages but no more than the first 10 sides of text and graphics will be considered. The Proposal shall be in a single bound volume. The Proposal may be presented in either portrait or landscape orientation. Except for charts, exhibits and other illustrative and graphical information, all information must be printed on 8.5” x 11” paper. Charts, exhibits and other illustrative and graphical information may be on 8.5” x 14” or 11” x 17” paper, but must be folded to 8.5” x 11”. With the exception of charts and graphs, all text must be in an 11-point font size or larger. Text within charts and/or graphs may be smaller than 11 point but must be a readable size font. The front cover of each Proposal must be labeled with the name and address of the lead Consultant, along with the project title: “S I52nd Street Non Motorized Connections Project,” “Proposal,” and the date of submittal. I. Terms and Conditions The City reserves the right, in its sole discretion, to cancel this RFP, issue a new Request for Proposals, reject any or all Proposals, seek or obtain data from any source that has the potential to improve the understanding and evaluation of the responses to this RFP, seek and receive clarifications to a Proposal and waive any informalities in considering and evaluating the Proposals. This RFP does not commit the City to enter into a contract or proceed with the procurement of the project. The City assumes no obligations, responsibilities and liabilities, fiscal or otherwise, to reimburse all or part of the costs incurred by the parties responding to this RFP. All such costs shall be borne solely by each Submitter. Materials submitted in response to this competitive procurement shall become the property of the City and will not be returned. All submittals received will remain confidential until the City and the successful Proposer sign the agreements resulting from this advertisement. All submittals are deemed public records as defined in the RCW 42.17.250 to 42.17.340. The City of Tukwila in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing Cyndy Knighton at Cyndy.Knighton@TukwilaWA.gov or by calling collect 206-431-2450. Section 5. Schedule of Project A. B. Preliminary Schedule The deadline for submitting the Proposal is stated below. The City also anticipates the following additional project milestone dates. This schedule is subject to revision at any time. Milestone Target Dates/Times (Pacific Time) Request for Proposal October 5, 2021 Pre-Submittal Meeting October 14, 2021, 10:00 am, Microsoft Teams Proposal Due October 26, 2021, 5:00 p.m. Proposal Review October 27-November 2, 2021 Notify short-listed Submitters November 3, 2021 Interviews November 9-10, 2021 Final Selection November 9-11, 2021 Notice to Proceed January, 2022 Section 6. Proposal This section describes specific information that must be included in the Proposal. Proposals must follow the outline presented below. Submitters shall provide brief, concise information that addresses the requirements of the project consistent with the evaluation criteria described in this RFP. A. Content of Proposal Sections The outline presented below shall be followed for preparing the Proposal. This format has been created to organize Proposals and to facilitate the evaluation. The Proposal shall have three sections, numbered and titled as follows. An appendix with full resumes is allowed and will not be counted in the overall page count. The appendix material may or may not be considered as part of the selection process. The information required in the following sections will be used in the qualitative assessment of the Proposal. Section 1: Introduction The Proposal shall include an introduction stating the business name, address, and roles of the Submitter and any sub-consultant(s). The introduction shall identify one contact person with address, telephone numbers, and email address. This person shall be the single point of contact on behalf of the Submitter, responsible for correspondence to and from the organization and the City. The City will send all project-related communications to this one contact person. Section 2: Team and Key Personnel Experience Provide information on the following: a) Major Team Members • A listing of all firms on your Proposal team, the type(s) of services that each Team Member provides, and the length of time each Team Member has been providing those services. • Provide a list of up to three projects which has been completed within the last five years that demonstrate the required expertise needed for this project. It is preferred that your firm functioned in a similar manner as proposed for this project. Include the work/services provided on the project(s), project dates, staff involved also proposed for this project, and client/organization name(s) and contact information. b) Organizational Structure • A proposed organizational chart, identifying key personnel by name, with lines identifying participants and their reporting relationships. c) Key Personnel • Experience and qualifications for each proposed key person. • Up to three examples for the Project Manager which demonstrate their prior experience as a Project Manager on similar projects managing the following items: i. Project schedule ii. Scope of Work/scope creep iii. Schedule and Budget Control iv. Changes that arose throughout the life of the project v. Coordination with utilities Section 3: Organizational Approach Provide, at a conceptual level, your team’s approach to the project. a) Work Plan • Describe your team’s proposed work plan for this project. • Describe each of the elements of the proposed work plan for this project and who is involved with the decision-making process for the development of the work plan. b) Project Management • Describe your team’s process/concept for managing scope, schedule and budget. • Describe how the team organization provides clear levels of authority, responsibility, and decision making. • Describe your firm’s communication structure with the internal project team; describe your firm’s communication structure with your client. c) Schedule and Budget Control • Identify any key issues and critical milestones for the project. • Describe how the team organization will monitor and control the project costs so as to complete the project under budget and on or ahead of schedule. d) Quality of Design • Describe how the team will provide quality designs. • Describe how the team will meet the technical requirements of the project. • Describe how the team will meet administrative and regulatory requirements. Appendix A: Resumes of Key Personnel Resumes of Key Personnel shall be limited to no more than two pages each. B. Proposal Evaluations Assuming the contract is awarded, award will be made to the Consultant that is determined to be best qualified to provide the services necessary to complete the project. Proposals will be judged primarily on the technical analysis presented in the proposal, the interview, and the Consultant’s ability to conduct the full project. C. Evaluation Criteria Pursuant to state and federal regulations, a qualifications-based selection process will be used to select a Consultant for this project. The selection will be made from the submitted proposals and subsequent interviews. Scoring from the short-listing process is brought forward to the final scoring of the interviewed Proposers. The following criteria will be used to evaluate and rank responses: Step 1: Short-listing Criteria Possible Points Project Understanding and Approach 30 Qualifications/Expertise of Project Manager 20 Qualifications/Expertise of Team 20 Experience with Urban Design 15 Experience with Utility Coordination 15 Step 1 Total 100 points Step 2: Final Selection Score from Step 1 50% Interview 50% Should a tie result from the scoring process, selection of the winning Consultant shall be based on results of reference checks on past projects. Section 7. Publication Published Seattle Times: October 5, 2021 and October 12, 2021 Published Daily Journal of Commerce: October 5, 2021 and October 12, 2021