HomeMy WebLinkAboutReg 2021-10-18 COMPLETE AGENDA PACKETTukwila City Council Agenda
REGULAR MEETING •❖
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Allan Ekberg, Mayor Counci/members: ❖ Verna Seal ❖ Kathy Hougardy
David Cline, City Administrator ❖ De'Sean Quinn ❖ Thomas McLeod
Kate Kruller, Council President ❖ Zak Idan ❖ Cynthia Delostrinos Johnson
THE MEETING WILL
20-28 ADOPTED
ANY PUBLIC AGENCY,
RCW 42.30 UNLESS
NOT BE
CONDUCTED AT TUKWILA CITY HALL, BASED ON THE GOVERNOR'S PROCLAMATION
2020 WHICH SAYS IN PART:
MARCH 24,
SUBJECT
(A) THE
TO RCW 42.30, IS PROHIBITED FROM CONDUCTING ANY MEETING, SUBJECT TO
MEETING IS NOT CONDUCTED IN-PERSON AND INSTEAD PROVIDES AN OPTIONS)
FOR THE PUBLIC TO ATTEND THE PROCEEDINGS THROUGH, AT MINIMUM, TELEPHONIC ACCESS, ..."
THE PHONE NUMBER FOR THE PUBLIC TO LISTEN TO THE MEETING IS:
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Monday, October 18, 2021; 7:00 PM • Ord #2661 • Res #2032
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
2. LAND
ACKNOWLEDGEMENT
The City of Tukwila is located on the ancestral lands of the Coast Satish people.
We acknowledge their continuing connections to land, waters and culture.
We pay our respects to their elders past, present and emerging.
3. PUBLIC COMMENTS—
including comment
on items both on and
not on the meeting
agenda
* 2021 update * Those wishing to provide public comments now have the
opportunity to verbally address the City Council via phone or Microsoft Teams
for up to 5 minutes for items both on and not on the meeting agenda.
To take advantage of this option, please email citycouncil@tukwilawa.gov with
your name and the topic you wish to speak on by 5:00 PM on the date of the
meeting.
Please clearly indicate that your message is for public comment during the
meeting. You will receive further instructions and be called upon during the
meeting to address the City Council.
4. PRESENTATION
Trusted Community Partner Network.
David McFadden, Managing Director of Economic Development Division,
Port of Seattle; and
Markham McIntyre, Executive Vice President,
Seattle Metropolitan Chamber of Commerce.
Pg.1
5. CONSENT
AGENDA
a. Approval of Minutes: 10/4/21 (Regular Mtg.)
b. Approval of Vouchers
c. Authorize the Mayor to sign an extension agreement with
PerfectMind "Software as a Service" for Parks and Recreation
registration software, in the amount of $118,000.00.
[Reviewed and forwarded to Consent by the Community Services and
Safety Committee on 10/4/21. J
(continued...)
Pg.15
REGULAR MEETING
October 18, 2021
Page 2
5. CONSENT
AGENDA
(cont.)
d. Authorize the Mayor to sign an agreement with the Washington
State Department of Transportation (WSDOT) for the
Transportation Demand Management Program allocation for
2021-2023, in the amount of $74,204.00 (funding coming to the
City). [Reviewed and forwarded to Consent by the Transportation and
Infrastructure Services Committee on 10/11/21. J
e. Authorize the Mayor to sign a consultant agreement with Otak,
Inc., for the Stormwater Management Action Plan and Surface
Water Comprehensive Plan, in the amount of $366,000.00.
[Reviewed and forwarded to Consent by the Transportation and
Infrastructure Services Committee on 10/11/21. J
Pg.25
Pg.41
6. UNFINISHED
BUSINESS
a. Weekly COVID-19 report.
b. An ordinance amending various ordinances as stated herein and
as codified in various sections of Tukwila Municipal Code (TMC)
Title 18, "Zoning" (18.41.080, 18.41.090, 18.41.100, 18.50.083
and 18.52.040), to set development standards for multi-family
residential developments in the Tukwila South Overlay zone.
c. Phase 2 prioritization for American Rescue Plan Act (ARPA)
funds. (Continued from 10/11/21 Committee of the Whole discussion.)
Pg.77
Pg.91
Pg.107
7. NEW BUSINESS
8. REPORTS
a. Mayor
b. City Council
c. Staff — City Administrator Report and
2021 3rd Quarter Work Plan update
Pg.137
9. MISCELLANEOUS
10. EXECUTIVE SESSION
11. ADJOURNMENT
This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities.
Remote Tukwila Council meetings
are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov)
WELCOME TO THE TUKWILA CITY COUNCIL MEETING
The Tukwila City Council encourages community participation in the local government process and
welcomes attendance and public comment at its meetings.
MEETING SCHEDULE
Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes
formal action in the form of motions, resolutions and ordinances at Regular Meetings.
Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The
City Council considers current issues, discusses policy matters in detail, and coordinates the work of
the Council at Committee of the Whole meetings.
PUBLIC COMMENTS
Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on
and not on the meeting agenda during Public Comments. The City Council will also accept comments on an
agenda item when the item is presented in the agenda, but speakers are limited to commenting once per
item each meeting.
When recognized by the Presiding Officer, please go to the podium if on-site or turn on your microphone if
attending virtually and state your name dearly for the record. The City Council appreciates hearing from you
but may not respond or answer questions during the meeting. Members of the City Council or City staff may
follow up with you following the meeting.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public
interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council
Rules of Procedure provide the following guidelines for Public Hearings:
1. City staff will provide a report summarizing and providing context to the issue at hand.
2. The proponent shall speak first and is allowed 15 minutes to make a presentation.
3. The opponent is then allowed 15 minutes to make a presentation.
4. Each side is then allowed 5 minutes for rebuttal.
5. After the proponents and opponents have used their speaking time, the Council may ask further
clarifying questions of the speakers.
6. Members of the public who wish to address the Council on the hearing topic may speak for 5
minutes each.
7. Speakers are asked to sign in on forms provided by the City Clerk.
8. The Council may ask clarifying questions of speakers and the speakers may respond.
9. Speakers should address their comments to the City Council.
10. If a large number of people wish to speak to the issue, the Council may limit the total amount of
comment time dedicated to the Public Hearing.
11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the
issue is open for Councilmember discussion.
12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as
set forth by RCW 42.30.100.
For more information about the City Council, including its complete Rules of
Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
10/18/21
DCS
ITEM INFORMATION
ITEM No.
4
1
STAFF SPONSOR: DEREK SPECK
ORIGINAL, AGENDA DATE: 10/18/21
AGENDA ITEM TITLE Trusted Community Partners Network
CATEGORY 11 Discussion
10/18/21
❑ Motion
Mtg Date
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg Date
SPONSOR ❑ Council
❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&'R ❑ Police ❑ PIF
11 Mayor
SPONSOR'S The Port of Seattle and Seattle Metropolitan Chamber of Commerce are creating a Trusted
SUMMARY Community Partners Network (TCPN) to provide culturally relevant, translated and
interpreted, navigation to help small businesses impacted by the pandemic access
resources to recover and grow.
REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance
❑ LTAC ❑ Arts Comm. ❑ Parks Comm.
DATE: 10/18/21 COMMITTEE CHAIR: HOUGARDY
/1 Planning & Community
Dev.
❑ Planning Comm.
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Mayor's Office/Economic Development Division
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/18/21
MTG. DATE
ATTACHMENTS
10/18/21
Informational Memorandum dated 10/11/21
Presentation
Frequently Asked Questions
1
2
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Planning and Community Development Committee
FROM: Derek Speck, Economic Development Administrator
CC: Mayor Ekberg
DATE: October 11, 2021
SUBJECT: Trusted Community Partner Network
ISSUE
The Port of Seattle and the Seattle Metropolitan Chamber of Commerce have proposed creating
a Trusted Community Partner Network to help small businesses recover from the pandemic and
are seeking cities to participate.
BACKGROUND
The COVID-19 pandemic has severely impacted many businesses, including small businesses.
In response to the pandemic, federal funds to businesses have flowed in record amounts.
However, due to size, historical inequities, language, and cultural challenges, many BIPOC-
owned small businesses faced greater challenges accessing federal, state, and local funding
and other resources. The Port of Seattle (Port) and Seattle Metropolitan Chamber of Commerce
(Chamber) are partnering to develop a Trusted Community Partner Network to address some of
these pandemic -related challenges to small businesses.
The Trusted Community Partner Network (TCPN) will help small businesses in King County
through "navigators" who will provide culturally relevant, translated assistance and advice to
help those businesses access resources. The Chamber will contract with the navigators and
cities. Participating cities will contribute annual funding of $1 per capita up to a cap of $50,000.
Cities can choose their source of funds such as general funds, American Rescue Plan Act
(ARPA) funds, or their annual economic development grant from the Port. The funding would be
for two years (2022 and 2023).
DISCUSSION
Staff sees a significant need for Tukwila's small businesses, especially BIPOC businesses, to
access more of the available resources that can help them recover from the pandemic and
grow. Additional small business navigators would help address that need and staff recommends
the City participate in the TCPN.
Staff does not anticipate that the TCPN will fulfill all needs of our small businesses for
navigation support and expects that over the next three years we will find additional gaps that
we will fill with the ARPA funds.
FINANCIAL IMPACT
Tukwila's contribution would be $21,970 per year for a total of $43,940. The City could use its
annual economic development grant from the Port (which would equal or slightly exceed the
city's contribution), ARPA funds (staff has requested $200,000 for small business support,
including navigation), or other funding sources.
RECOMMENDATION
Information Only.
3
4
INFORMATIONAL MEMO
Page 2
ATTACHMENTS
TCPN Presentation
TCPN Frequently Asked Questions
https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/Mayor's Office/Trusted Communities Partner Network/Info Memo TCPN.doc
Trusted Community Partner Network
Port
of Seat le.
THE CHAMBER
King County
Cities
Challenge:
Recession and
Equity Crisis
Growing
Among Small
Business
Over the past two years King County's
small businesses have been staggered by
the COVID pandemic:
• Over 1000 restaurants and bars permanently
shut down in King County;
• Leisure and Hospitality employment dropped
23 percent in 2020. Education services
employment dropped 15 percent. Layoffs
reflect that many small businesses in these
sectors (or dependent on these sectors) were
heavily impacted; and
• BIPOC businesses were disproportionately
impacted by COVID yet near or at the end of
the line in terms of accessing resources to
support relief/recovery
Trusted
Community
Partner
Network
• Provides "Navigators" to help small businesses
get the critical help and resources they need to
survive
• Supports significant outreach/technical
assistance at time when federal resources for
recovery are flowing to states and local
communities
• Initiative built on successful community-based
outreach conducted when first round of federal
relief funding was distributed
• Prevents duplication of efforts and leverages
capacity of current small business
advisors/lenders/etc.
00
Josephina from Burien needs
a working capital loan to fully
reopen her catering company
•
Assad needs city permitting
assistance to support his
retail clothing store in Kent
• •
Joe and Tina need help to grow
online sales for their wine
bar/bistro cafe in North Bend
chit
Benjie needs to hire employees
and secure funding to support
his metal fab shop in Shoreline
How Can I Help?
Sideen ku caawin karaa?
Como puedo ayudar?
Paano Ko Kayo Matutulungan?
Trusted
Community
Partner Network
Small Business
Development Centers
Community Development
Lending Institutions
Federal ARRA Recovery
Funding
Banks and other lenders
Minority Business
Development Centers
Chambers of Commerce
and Neighborhood
Business Districts
SCORE, Startup 425 and
other business advisors
Workforce Training and
Placement Partners
Funding and
Sustaining the
Navigators
• We are asking the Cities to partner
with the Chamber and Port to fund
and help sustain the TCPN
• We are proposing a per cap funding
formula where cities provide per
capital funding for two years (based on
2021 population estimates. Funding
would be capped at $50,000/year
• Cities can use Federal ARPA funding,
Port grant funding or general fund
resources to support this regional
partnership
• Funding partnership would generate
approximately $900,000 annually to
support navigation services
co
Algona
Auburn (part)
Beaux Arts Village
Bellevue
Black Diamond
Bothell (part)
Burien
Carnation
Clyde Hill
Covington
Des Moines
Duvall
Enumclaw (part)
$ 3,265
$50,000
$ 300
$50,000
$ 5,990
$30,000
$50,000
$ 2,285
$ 3,055
$20,890
$32,820
$ 8,090
$ 13,030
Federal Way
Hunts Point
Issaquah
Kenmore
Kent
Kirkland
Lake Forest Park
Maple Valley
Medina
Mercer Island
Milton (part)
Newcastle
Normandy Park
$50,000
$ 425
$39,840
$23,770
$50,000
$50,000
$13,370
$27,570
$ 3,335
$24,990
$ 1,615
$ 13,410
$ 6,740
North Bend
Pacific (part)
Redmond
Renton
Sammamish
SeaTac
Shoreline
$ 7,700
$ 6,960
$50,000
$50,000
$50,000
$29,890
$50,000
Skykomish $ 210
Snoqualmie $14,370
Tukwila $21,970
Woodinville
Yarrow Point
Chamber
$12,800
$ 1,030
$100,000
TOTAL $969,720*
O
Next Steps/Timelines
• Chamber and Port will send letters to Cities asking to join and help
fund Navigator services
• Chamber will follow up with Cities regarding questions
• Chamber and Port will determine funding available (including
potential SBA Navigator grant(s)) to support program
• Chamber, Cities and Port will develop/implement community
engagement plan to make sure that key businesses and
communities provide input on proposed services, etc.
• Chamber will manage overall Navigator network (contracts with
funders, contracts with navigators, etc.) and execute series of
contracts to secure necessary funding and support
outreach/technical assistance
• Chamber/Port/Cities will help form project advisory team to
monitor initiative, make adjustments as needed, etc.
Late September/early October
October
November/December
December/January
February — April 2022
January 2022
Why?
Q Provides a network of community-based organizations
and culturally knowledgeable advisors who are on the
ground helping businesses in our underserved
communities.
Q The TCPN augments the network of Small Business
Development Centers, Chambers of Commerce,
Community Development Finance Institutions, and
other organizations providing resources to small
businesses.
Q By sharing costs and promoting a regional network,
local partners can leverage their own limited resources
and benefit from economies of scale in
outreach/support to business
I?1 Cities and community partners can tap into an array of
outreach and technical assistance resources to help
businesses of all shapes, sizes, and ethnic backgrounds
Q Comprehensive outreach to underserved communities
works to ensure that recovery resources can be
equitably accessed
Q&A
Trusted Community Partner Network -- Frequently Asked Questions
What issues or problems will the Trusted Community Partner Network (TCPN) Address?
There are more COVID recovery resources available than ever before, but small businesses and
particularly BIPOC businesses face additional barriers to accessing relief. Without a stronger outreach
and coaching plan, our local business owners may never tap resources they need and deserve.
The TCPN will support the needs of small businesses who have been negatively impacted by the COVID
pandemic. Many smaller firms need capital and other resources to overcome losses of revenues,
reopening costs, and public health related operating challenges.
The TCPN will also help ensure that BIPOC and geographically underserved businesses gain access to
culturally competent navigators who can help them connect to federal, state, and local recovery
resources
How will the TCPN Work?
The Chamber will contract with up to 15 navigators who can provide culturally relevant translated
assistance to impacted small businesses. Three of the navigators will support companies in underserved
rural and unincorporated portions of King County.
Navigators will provide linkages to help available from small business development centers, banks,
chambers of commerce, workforce organizations and other partners.
Cities will be able to refer local businesses to navigators for general or specialized assistance.
How will the TCPN be funded?
The Chamber and Port are asking King County cities to help fund the navigator network. We are asking
Cities to invest $1 dollar/capita based on 2021 population estimates for two years (2022 and 2023). We
would cap contributions at $50,000 for larger cities. The following table identifies each City's
contribution:
Algona
$ 3,265
Federal Way
$50,000
North Bend
$ 7,700
Auburn (part)
$50,000
Hunts Point
$ 425
Pacific (part)
$ 6,960
Beaux Arts Village
$ 300
Issaquah
$39,840
Redmond
$50,000
Bellevue
$50,000
Kenmore
$23,770
Renton
$50,000
Black Diamond
$ 5,990
Kent
$50,000
Sammamish
$50,000
Bothell (part)
$30,000
Kirkland
$50,000
SeaTac
$29,890
Burien
$50,000
Lake Forest Park
$13,370
Shoreline
$50,000
Carnation
$ 2,285
Maple Valley
$27,570
Skykomish
$ 210
Clyde Hill
$ 3,055
Medina
$ 3,335
Snoqualmie
$14,370
Covington
$20,890
Mercer Island
$24,990
Tukwila
$21,970
Des Moines
$32,820
Milton (part)
$ 1,615
Woodinville
$12,800
Duvall
$ 8,090
Newcastle
$ 13,410
Yarrow Point
$ 1,030
Enumclaw (part)
$ 13,030
Normandy Park
$ 6,740
Chamber
$100,000
TOTAL
$969,720*
Cities could use their general fund resources, ARPA funds, or Port grant funding to make this per capita
investment. Our model to hire 15 navigators is based on raising approximately $900,000 annually.
13
How Many Small Business Will Get Help? What's the Return on Investment?
We estimate that the navigator network can help 3500 impacted businesses across King County. Special
emphasis will be made to help BIPOC businesses and firms in rural or unincorporated areas.
It is hard to predict how many businesses will be served in each city. Each participating city will have
access to the cadre of navigators and be able to make referrals to this network when local businesses
need help. City partners can also partner with navigators to conduct outreach to businesses in their
communities.
As businesses get the help to recover, they will also generate new sales, hire (or rehire) employees, and
generate tax revenues and economic impacts that benefit local jurisdictions.
One Redmond has applied for an SBA navigator grant. What will become of this proposed
partnership if they get this grant?
The Seattle Metro Chamber and Port will modify their proposal if OneRedmond gets the grant. We will
likely reduce funding required from cities covered by the OneRedmond grant although there may also
be a need for additional navigators to serve all communities across King County.
What other benefits do Cities get by participating in the TCPN?
By sharing costs and promoting a regional network, Cities can leverage their own limited resources and
benefit from economies of scale in outreach/support to business. Comprehensive outreach to
underserved communities also works to ensure that recovery resources can be equitably accessed.
What are the next steps and associated timelines for the Trusted Community Partner
Network?
The Chamber and Port will follow up on our invitation to join the TCPN within three to four weeks (by
early November). We will contact each city to answer questions and see how each local jurisdiction
wants to participate in the TCPN.
In November and December, we plan to formalize support for the initiative with each City. We will also
begin implementing community engagement plans in partnership with the Cities to make sure the TCPN
is based on strong input from BIPOC businesses and firms within underserved communities.
During the first quarter of 2022, the Chamber will execute a series of contract to secure necessary
funding and support outreach/technical assistance. As the contracts are executed to establish the TCPN
an advisory team will be created to monitor the initiative and guide its implementation.
Other Questions?
Please contact us if you have other questions about the Trusted Community Partner Network:
David McFadden — Managing Director, Port of Seattle Economic Development Division
Mcfadden.d@portseattle.org — 206-390-4205
Markham McIntyre — Director of Engagement, Greater Seattle Chamber of Commerce
markhamm@seattlechamber.com — 206-713-5113
Vaughn Taylor — VP Economic Development, Greater Seattle Chamber of Commerce
vaughnt@seattlechamber.com — 206-558-3440
14
COUNCIL AGENDA SYNOPSIS
k‘)* 41 Initials
ITEM No.
�1-
Meeting Date
Prepared by
Mayor's review
Council review
a
10/18/21
JD
5.C.
1908
ITEM INFORMATION
STAFF SPONSOR: JOHN DUNN
ORIGINAL AGENDA DATE: 10/18/21
AGENDA ITEM TITLE Contract Extension for PerfectMind Recreation Software
CATEGORY ❑ Discussion
Mtg Date
11 Motion
Mtg Date 10/18
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire
11
P&R ❑ Police ❑ PIF
SPONSOR'S Parks & Recreation registration software contract expires 12/30/21. Council is being
SUMMARY asked to approve the mayor to sign the contract extension for another 5 years.
REVIEWED BY ❑ Trans&Infrastructure Svcs A
❑ LTAC ❑
DATE: 10/4/21
Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev.
Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: DELOSTRINOS JOHNSON
RECOMMENDATIONS:
SPoNsoR/ADMIN. Parks & Recreation Department
COMMITTEE Unanimous Approval; Forward to Regular Meeting
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$118,000 $118,000 $0
Fund Source: RECREATION BUDGET
Comments: This is already budgeted into the Parks & Recreation General Budget. Annual fee: $23,600
MTG. DATE
RECORD OF COUNCIL ACTION
MTG. DATE
ATTACHMENTS
10/18/21
Informational Memorandum dated 10/4/21
Contract 16-184
Contract Extension
Minutes from the 10/4 Community Services & Safety Committee meeting
15
16
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Services & Safety
FROM: Tracy Gallaway, Parks & Recreation Director
BY: John H Dunn III, Acting Recreation Manager
CC: Mayor Ekberg
DATE: October 4, 2021
SUBJECT: Contract Extension for PerfectMind Recreation Software
ISSUE
Seeking approval for the Mayor to sign the contract extension for PerfectMind registration
software for the Parks & Recreation Department.
BACKGROUND
Council approved the original 5 -year contract (16-184) on 12/12/16. This contract was for the
department registration software that is used for recreation programs, rental reservations,
membership sales and point of sale. The original contract will expire on 12/30/21.
DISCUSSION
The department staff are happy with the vendor and services and would like to continue with the
vendor for registration services. This contract extension will continue services for another 5
years and maintain fees at a steady level for that period.
FINANCIAL IMPACT
The 5 -year impact totals $118,000 spread over 5 annual payments of $23,600. The registration
software is already a budgeted expense in the annual budget. No additional funding is being
requested for this item.
RECOMMENDATION
The Council is being asked to authorize the Mayor to sign the contract extension and consider
this item for consent agenda at the October 18, 2021, Regular Meeting.
ATTACHMENTS
Original Contract 16-184
Contract Extension Agreement
17
18
BETWEEN:
WHEREAS:
CONTRACT EXTENSION AGREEMENT
Dated the 21 day of September 2021
PERFECTMIND INC.
("PerfectMind")
— and —
CITY OF TUKWILA
(the "Customer")
A. The Customer and PerfectMind entered into an agreement dated December 26, 2016
(the "Original Agreement") for the provision of PerfectMind Software as a Service;
B. The parties hereby agree to extend the term of the Original Agreement in accordance
with the terms set out herein.
NOW THEREFORE, in consideration of the mutual covenants contained in this
Extension Agreement and other consideration (the receipt and sufficiency of which are
acknowledged), the parties agree as follows:
1. Definitions
1.1. Any capitalized term not expressly defined in this Extension Agreement shall have
the meaning ascribed to it in the Original Agreement.
2. Extension
The Original Agreement will expire on December 30, 2021 ("Original Term"). Except to the
extent otherwise provided in this Extension Agreement, the Original Agreement will be
extended on the same terms and conditions for an additional five (5) year period (such period,
the "Extended Term" and together with the Original Term, the "Term"), which will begin
immediately on the expiry of the Original Term. At the expiration of the Extended Term, the
Term will be automatically renewed for successive one year periods (each, an "Additional
Term") unless a party provides written notice to the other party of the first party's intention
not to renew, at least thirty days before the expiry of the then -current Term.
3. Fees
The Platform use fee during the Extended Term will be as set out in the payment schedule
attached hereto in Exhibit A, payable by Customer in advance at the beginning of each 12
month period. The Platform use fee payable by Customer during any Additional Term will be
the same as the fees for the last year during the prior term unless PerfectMind has given
19
Customer written notice of a pricing change at least 90 days before the end of such prior term,
in which case the new fee will be effective upon renewal and thereafter.
4. Conflict
The provision of this Extension Agreement shall form part of the Original Agreement. Except
to the extent otherwise amended in this Extension Agreement, all other terms and conditions
of the Original Agreement shall remain the same, provided that in the event of a conflict
between the provisions of this Extension Agreement and those of the balance of the Original
Agreement, the terms and provisions of this Extension Agreement shall supersede those
provisions of the balance of the Original Agreement with which they conflict.
TO WITNESS THEIR AGREEMENT, the parties have duly executed this Extension
Agreement as of the date first above written.
PERFECTMIND INC.
By: By:
Name: Name:
Title: Title:
20
2
CITY OF TUKWILA
EXHIBIT A
Extended Term
Year Six (December 31, 2021 to December 30, 2022): $23,600
Year Seven (December 31, 2022 to December 30, 2023): $23,600
Year Eight (December 31, 2023 to December 30, 2024): $23,600
Year Nine (December 31, 2024 to December 30, 2025): $23,600
Year Ten (December 31, 2025 to December 30, 2026): $23,600
PerfectMind shall provide 4 hours of Complimentary Implementation Consultant
Training and/or required Pro Services work per each Subscription Fee Year. If the City
of Tukwila do not use the 4 hours within the fee year the remaining hours shall not roll
over into the subsequent fee year. Any additional Training or Pro Services that are
required after the 4 hours per individual fee year, shall be subject to the normal rate of
$150 per hour.
3
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22
City of Tukwila
City Council Community Services & Safety Committee
Meeting Minutes
October 4, 2021 - 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency
Councilmembers Present:
Staff Present:
Cynthia Delostrinos Johnson, Chair; De'Sean Quinn, Zak Idan
David Cline, Jay Wittwer, Eric Lund, Niesha Fort -Brooks, Matt Austin, John
Dunn, Kris Kelly, Joel Bush, Ryan Mathew, Rachel Bianchi, Laurel
Humphrey
Chair Delostrinos Johnson called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Contract Extension: PerfectMind Software
Staff is seeking approval to extend the registration software contract with PerfectMind Inc. for
*an additional five years, totalling $118,000.
Committee Recommendation:
Unanimous approval. Forward to October 18, 2021 Regular Consent Agenda.
B. Contract: Tukwila Park Gazebo Replacement
Staff is seeking Council approval of a contract with Northwest Playgrounds for structural
replacement of the Tukwila Park gazebo. The $80,000 cost will be reimbursed by WCIA as the
previous gazebo was destroyed in a fire.
Committee Recommendation:
Unanimous approval. Forward to October 4, 2021 Regular Meeting.
C. Park Users
Staff briefed the committee on cross -departmental efforts to address concerns about park rule
enforcement and neighborhood impacts of park users.
Item for follow-up:
• Include residents and Park Commission in problem -solving.
Committee Recommendation:
Discussion only.
23
24
COUNCIL AGENDA SYNOPSIS
kJ4' ,�., �4s� Initials
ITEM No.
<C t�%s
Meeting Date
Prepared by
Mayor's review
Council review
,
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10/18/21
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ITEM INFORMATION
STAFF SPONSOR: ALISON TURNER
ORIGINAL AGENDA DATE: 10/18/21
AGENDA ITEM TITLE WSDOT TDM Agreement 2021-2023
CATEGORY ❑ Discussion
Mtg Date
11 Motion
Mtg Date 10/18
❑ Resolution
Mtg Date
❑ Ordinance
M tg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs
11
DCD Finance ❑ Fire ❑ PeR ❑ Police ❑ PTV
SPONSOR'S The Transportation Demand Management (TDM) Program is asking for approval to accept
SUMMARY the biennial Washington State Department of Transportation (WSDOT) TDM allocation
funding. The City has been awarded $74,204 for the 2021-2023 biennium. The Council is
being asked to accept the award and approve the contract.
REVIEWED BY L Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 10/11/21 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN. Department of Community Development
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
MTG. DATE
ATTACHMENTS
10/11/21
Informational Memorandum dated 10/4 (Updated after 10/11 T&I Committee)
WSDOT 2021-23 TDM -CTR Agreement
Minutes from the 10/11/21 Transportation & Infrastructure Services Committee meeting
25
26
City of Tukwila
Allan Ekberg, Mayor
Department of Community Development - Nora Gierloff, AICP, Director
TO: Transportation & Infrastructure Services Committee
FROM: Nora Gierloff, DCD Director
BY: Alison Turner, Sustainable Transportation Program Manager
Chris Andree, Sustainable Transportation Outreach Coordinator
CC: Mayor Ekberg
DATE: October 4, 2021 (updated after October 11, 2021 T&I Committee)
SUBJECT: WSDOT TDM Agreement 2021-2023
ISSUE
The Transportation Demand Management (TDM) Program is asking for approval to accept the biennial
Washington State Department of Transportation (WSDOT) TDM allocation funding (also known as the
Commute Trip Reduction (CTR) Program).
BACKGROUND
The City's CTR Program is mandated by the state and operational since 1991. There are 16 CTR -
affected worksites in Tukwila (including the City of Tukwila). Employers are required to complete
biennial Program Reports and Employee Surveys to track progress toward goals. The TDM Program
provides many services to assist employers with implementation of TDM Programs including
consultation, training for Employee Transportation Coordinators, and employee outreach support.
DISCUSSION
WSDOT has provided a biennial allocation for the City's TDM Program since 1993. The contract for
2021-2023 in the amount of $74,204 is a renewal and is consistent with previous contracts.
contract has been reviewed by the City Attorney.
FINANCIAL IMPACT
There will be no impact to the general fund. The allocation provides a consistent source of funding for
the TDM Program, which is leveraged by concurrent TDM grants.
RECOMMENDATION
The Council is being asked to approve the WSDOT allocation contract for the TDM Program in the
amount of $74,204 and consider this item on the Consent Agenda at the October 18, 2021, Regular
Meeting.
ATTACHMENTS
Attachment A: WSDOT 2021-23 TDM -CTR Agreement
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
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28
Washington State
Wi Department of Transportation
Public Transportation Division
310 Maple Park Avenue S.E.
P.O. Box 47387
Olympia, WA 98504-7387
WSDOT Contact: Monica Ghosh 206-464-1191
GhoshMo@wsdot.wa.gov
Transportation Demand Management Implementation Agreement
Agreement Number
PTD0430
Contractor: City of Tukwila
6300 Southcenter Blvd
Tukwila, WA 98188
Contact: Alison Turner 206-433-7142
Term of Project
July 1, 2021 through June 30, 2023
UPIN
PTTD004
Vendor #
916001519
THIS AGREEMENT, entered into by the Washington State Department of Transportation, hereinafter
"WSDOT," and the Contractor identified above, hereinafter the "CONTRACTOR," individually the
"PARTY" and collectively the "PARTIES."
WHEREAS, RCW 70.94.521 through RCW 70.94.555 establishes the state's leadership role, and the
requirements and parameters to reduce traffic congestion, fuel use, and air pollution through commute
trip reduction programs, including transportation demand management programs for growth and
transportation efficiency centers ("GTEC") in Washington State; and
WHEREAS, the State of Washington in its Sessions Laws of 2021, Chapter 333 Section 220
authorizes funding for Public Transportation Programs and other special proviso funding as identified
in the budget through its 2021-2023 biennial appropriations to WSDOT; and
NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained
herein, or attached and incorporated and made a part hereof, IT IS MUTUALLY AGREED AS
FOLLOWS:
SCOPE OF WORK AND BUDGET
Scope of Work: The CONTRACTOR agrees to provide Transportation Demand Management (TDM)
services, primarily used to support local Commute Trip Reduction (CTR) programs associated with the
Statewide Commute Trip Reduction Program, including: 1) Development and submission of an
Administrative Work Plan by the end of the first quarter of this AGREEMENT that must be approved by
WSDOT in writing; and 2) Implementation of the strategies and production of the deliverables outlined
in the WSDOT-approved Administrative Work Plan in order to implement a CTR program. The
Administrative Work Plan shall be incorporated as an amendment to this AGREEMENT.
Funds
Current Funds
Projected Funds
Total Current & Projected Funds
Commute Trip Reduction
$ 74,204
$ 74,204
Total Project Cost
$ 74,204
$ -
$ 74,204
Budget: Current Funds reflect total funding appropriated by the Washington State Legislature for the
Project in the 2021-2023 biennium.
City of Tukwila
PTD0430
Page 1 of 9
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Section 1
Purpose of Agreement
A. The purpose of this AGREEMENT is for WSDOT to provide funding to the CONTRACTOR
to be used solely for activities undertaken to fulfill the requirements of RCW 70.94.521 through
RCW 70.94.555, hereinafter known as the "Project."
B. If this AGREEMENT is used as match for any other related projects with federal funds, in
addition to the requirements of Sections 1 through 30 of this AGREEMENT, the CONTRACTOR
must assume full responsibility for complying with all federal rules and regulations consistent with
the requirements imposed by use of the federal funds on any such related project(s), including
but not limited to Title 23 of the U.S. Code, Highways, as applicable, the regulations issued
pursuant thereto, 2 CFR Part 200, and 2 CFR Part 1201. The CONTRACTOR must also assume
full responsibility for compliance with Federal Highway Administration's (FHWA) Required
Contract Provisions Federal -Aid Construction Contracts, FHWA 1273, which may be found here,
https://www.fhwa.dot.gov/construction/cqit/form1273.cfm, and any amendments/revisions
thereto; and/or the Federal Transit Administration Master Agreement 23, which may be found
here,https://www.transit.dot.gov/funding/grantee-resources/sample-fta-agreements/fta-grant-
agreements.
Section 2
Scope of Work
The CONTRACTOR agrees to perform all designated tasks of the Project under this
AGREEMENT as described in "Scope of Work and Budget".
Section 3
Term of Project
The CONTRACTOR shall commence, perform and complete the Project within the time defined
in the caption space header above titled "Term of Project" of this AGREEMENT regardless of the
date of execution of this AGREEMENT, unless terminated as provided herein. The caption space
header above entitled' "Term of Project" and all caption space headers above are by this reference
incorporated into this AGREEMENT as if fully set forth herein.
Section 4
Project Costs
The total reimbursable cost to accomplish the Project shall not exceed the "Current Funds"
detailed in the "Scope of Work and Budget". The CONTRACTOR agrees to expend eligible "State
Funds" together with any "Contractor Funds" identified above in the "Scope of Work and Budget"
table. If at any time the CONTRACTOR becomes aware that the cost that it expects to incur in
the performance of this AGREEMENT will differ from the amount indicated in the "Scope of Work
and Budget" table above, the CONTRACTOR shall notify WSDOT in writing within thirty (30)
business days of making that determination.
Section 5
Reimbursement and Payment
A. Payment will be made by WSDOT on a reimbursable basis for actual costs and
expenditures incurred, while performing eligible direct and related indirect Project work during the
Project period. Payment is subject to the submission to and approval by WSDOT of properly
prepared invoices that substantiate the costs and expenses submitted by CONTRACTOR for
reimbursement. Failure to send in progress reports and financial information as required in
Section 11 —Reports may delay payment. The CONTRACTOR shall submit an invoice detailing
and supporting the costs incurred. Such invoices may be submitted no more than once per month
and no less than once per year, during the course of this AGREEMENT. If approved by WSDOT,
properly prepared invoices shall be paid by WSDOT within thirty (30) days of receipt of the invoice.
City of Tukwila
PTD0430
Page 2 of 9
B. State Fiscal Year End Closure Requirement (RCW 43.88): The CONTRACTOR shall
submit an invoice for completed work in the same state fiscal period in which the work was
performed. As defined in RCW 43.88, the state fiscal period starts on July 1 and ends on June 30
the following year. Reimbursement requests must be received by July 15 of each state fiscal
period. If the CONTRACTOR is unable to provide an invoice by this date, the CONTRACTOR
shall provide an estimate of the expenses to be billed so WSDOT may accrue the expenditures
in the proper fiscal period. Any subsequent reimbursement request submitted will be limited to
the amount accrued as set forth in this section. Any payment request received after the timeframe
prescribed above will not be eligible for reimbursement.
Section 6
Administrative Work Plan
The CONTRACTOR agrees to submit to WSDOT an administrative work plan by the end of the
first quarter of this agreement or when the CONTRACTOR submits its first invoice, whichever is
sooner. The administrative work plan will include the following elements:
A. The work plan shall identify the deliverables, schedule, expected outcomes, performance
measures and strategies associated with this AGREEMENT and other strategies as defined in
the approved and locally adopted CTR or GTEC plans. These plans may include, but are not
limited to, recruiting new employer worksites, reviewing employer programs and providing site-
specific suggestions for improved CTR performance, administering surveys, reviewing program
exemption requests, providing employer training, providing incentives, performing promotion and
marketing, and providing emergency ride home and other commuter services.
B. The administrative work plan may be amended based on mutual written agreement
between the WSDOT Project Manager and the CONTRACTOR.
Section 7
Survey Coordination
The CONTRACTOR agrees to coordinate with WSDOT and its contracting partners for
Commute Trip Reduction employer surveys.
Section 8
Planning Data
The CONTRACTOR agrees to provide WSDOT with updated program goals for affected
worksites and jurisdictions as requested. These updates shall be submitted electronically in a
format specified by WSDOT. WSDOT may request worksite TDM plans for review.
Section 9
Database Updates
The CONTRACTOR agrees to provide WSDOT and the CONTRACTOR's contracting partners
with updated lists of affected or participating worksites, employee transportation coordinators, and
jurisdiction contacts, as requested. These updates will be submitted in a format specified by
WSDOT.
Section 10
Use of State Funds for Incentives
The CONTRACTOR agrees to use State funds provided as part of this AGREEMENT in
accordance with incentives guidance that WSDOT shall provide to the CONTRACTOR.
Section 11
Reports
The CONTRACTOR shall prepare and submit quarterly, annual, and final progress reports
pursuant to this agreement and as prescribed in WSDOT's Transportation Demand
Implementation Agreement Guidebook or as requested by WSDOT. Due to Legislative and
WSDOT reporting requirements, any required quarterly progress reports shall be submitted for
City of Tukwila
PTD0430
Page 3 of 9
31
32
the duration of the AGREEMENT period regardless of whether the underlying funding sources
have been exhausted. Post -grant annual performance reporting may also be required as
prescribed in the aforementioned guidebook.
Section 12
Funding Distribution
The CONTRACTOR may distribute funds to local jurisdictions to include counties, cities, transit
agencies, Transportation Management Associations, and Metropolitan Planning Organizations or
other eligible organizations authorized to enter into agreements for the purposes of implementing
CTR and/or GTEC, plans as applicable, and as authorized by RCW 70.94.544, and by ordinances
adopted pursuant to RCW 70.94.527(5).
Section 13
Implementation Plans
The CONTRACTOR shall incorporate appropriate sections of the "Scope of Work and Budget"
and incentives guidance, as well as the approved administrative work plan, in all agreements
with eligible contracting partner(s), as necessary, to coordinate the development,
implementation, and administration of such CTR and/or GTEC plans, and in compliance with
applicable ordinances.
Section 14
Coordination with Regional Transportation Planning Organizations (RTPO)
The CONTRACTOR shall coordinate the development and implementation of its CTR and/or
GTEC plan and programs with the applicable regional transportation planning organization
(RTPO). The CONTRACTOR agrees to notify the RTPO of any substantial changes to its plans
and programs that could impact the success of the regional CTR plan. The CONTRACTOR
agrees to provide information about the progress of its CTR and/or GTEC plan and programs to
the RTPO upon request.
Section 15
Project Records
The CONTRACTOR agrees to establish and maintain accounts for the Project in order to
sufficiently and properly reflect all eligible direct and related indirect Project costs incurred in the
performance of this AGREEMENT. Such accounts are referred to herein collectively as the
"Project Account." All costs claimed against the Project Account must be supported by properly
executed payrolls, time records, invoices, contracts, and payment vouchers evidencing in
sufficient detail the nature and propriety of the costs claimed.
Section 16
Audits, Inspections, and Records Retention
WSDOT, the State Auditor, and any of their representatives, shall have full access to and the right
to examine, during normal business hours and as often as they deem necessary, all of the
CONTRACTOR's records with respect to all matters covered by this AGREEMENT. Such
representatives shall be permitted to audit, examine and make excerpts or transcripts from such
records, and to make audits of all contracts, invoices, materials, payrolls, and other matters
covered by this AGREEMENT. In order to facilitate any audits and inspections, the
CONTRACTOR shall retain all documents, papers, accounting records, and other materials
pertaining to this AGREEMENT for six (6) years from the date of completion of the Project or the
Project final payment date. However, in case of audit or litigation extending past that six (6) years
period, then the CONTRACTOR must retain all records until the audit or litigation is completed.
The CONTRACTOR shall be responsible to assure that the CONTRACTOR and any
subcontractors of CONTRACTOR comply with the provisions of this section and provide,
WSDOT, the State Auditor, and any of their representatives, access to such records within the
scope of this AGREEMENT.
City of Tukwila
PTD0430
Page 4 of 9
Section 17
Agreement Modifications
A. Either PARTY may request changes to this AGREEMENT, including changes in the Scope
of Project. Such changes that are mutually agreed upon shall be incorporated as written
amendments to this AGREEMENT. No variation or alteration of the terms of this AGREEMENT
shall be valid unless made in writing and signed by authorized representatives of the PARTIES
hereto, provided, however, that changes to the project title, UPIN, the contact person of either
PARTY, or dollar amount changes that do not affect the project total cost, will not require a written
amendment, but will be approved and documented by WSDOT through an administrative revision.
WSDOT shall notify the CONTRACTOR of the revision in writing.
B. If an increase in funding by the funding source augments the CONTRACTOR's allocation
of funding under this AGREEMENT, the CONTRACTOR and WSDOT agree to enter into an
amendment to this AGREEMENT, providing for an appropriate change in the Scope of Project
and/or the Project Cost in order to reflect any such increase in funding.
C. If a reduction of funding by the funding source reduces the CONTRACTOR's allocation of
funding under this AGREEMENT, the CONTRACTOR and WSDOT agree to enter into an
amendment to this AGREEMENT providing for an appropriate change in the Scope of Project
and/or the Project Cost in order to reflect any such reduction of funding.
Section 18
Recapture Provision
In the event that the CONTRACTOR fails to expend State Funds in accordance with state law
and/or the provisions of this AGREEMENT, WSDOT reserves the right to recapture State Funds
in an amount equivalent to the extent of noncompliance. The CONTRACTOR agrees to repay
such State Funds under this recapture provision within thirty (30) days of demand.
Section 19
Disputes
A. If the PARTIES cannot resolve by mutual agreement, a dispute arising from the
performance of this AGREEMENT the CONTRACTOR may submit a written detailed description
of the dispute to the WSDOT Public Transportation Division's Statewide Transportation Demand
Management Programs Manager or the WSDOT Public Transportation Statewide Transportation
Demand Management Programs Manager's designee who will issue a written decision within ten
calendar (10) days of receipt of the written description of the dispute. This decision shall be final
and conclusive unless within ten calendar (10) days from the date of CONTRACTOR's receipt of
WSDOT's written decision, the CONTRACTOR mails or otherwise furnishes a written appeal to
the Director of the Public Transportation Division or the Director's designee. In connection with
any such appeal the CONTRACTOR shall be afforded an opportunity to offer material in support
of its position. The CONTRACTOR's appeal shall be decided in writing within thirty (30) days of
receipt of the appeal by the Director of the Public Transportation Division or the Director's
designee. The decision shall be binding upon the CONTRACTOR and the CONTRACTOR shall
abide by the decision.
B. Performance During Dispute. Unless otherwise directed by WSDOT, the
CONTRACTOR shall continue performance under this AGREEMENT while matters in dispute are
being resolved.
City of Tukwila
PTD0430
Page 5 of 9
33
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Section 20
Termination
A. Termination for Convenience. WSDOT and/or the CONTRACTOR may suspend or
terminate this AGREEMENT, in whole or in part, and all or any part of the financial assistance
provided herein, at any time by written notice to the other PARTY. WSDOT and the
CONTRACTOR shall agree upon the AGREEMENT termination provisions including but not
limited to the settlement terms, conditions, and in the case of partial termination the portion to be
terminated. Written notification must set forth the reasons for such termination, the effective date,
and in case of a partial termination the portion to be terminated. However, if, in the case of partial
termination, WSDOT determines that the remaining portion of the award will not accomplish the
purposes for which the award was made, WSDOT may terminate the award in its entirety. The
PARTIES may terminate this AGREEMENT for convenience for reasons including, but not limited
to, the following:
1. The requisite funding becomes unavailable through failure of appropriation or otherwise;
2. WSDOT determines, in its sole discretion, that the continuation of the Project would not
produce beneficial results commensurate with the further expenditure of funds;
3. The CONTRACTOR is prevented from proceeding with the Project as a direct result of an
Executive Order of the President with respect to the prosecution of war or in the interest of national
defense; or an Executive Order of the President or Governor of the State with respect to the
preservation of energy resources;
4. The CONTRACTOR is prevented from proceeding with the Project by reason of a
temporary preliminary, special, or permanent restraining order or injunction of a court of
competent jurisdiction where the issuance of such order or injunction is primarily caused by the
acts or omissions of persons or agencies other than the CONTRACTOR; or
5. The State Government determines that the purposes of the statute authorizing the Project
would not be adequately served by the continuation of financial assistance for the Project;
6. In the case of termination for convenience under subsections A.1-5 above, WSDOT shall
reimburse the CONTRACTOR for all costs payable under this AGREEMENT that the
CONTRACTOR properly incurred prior to termination. The CONTRACTOR shall promptly submit
its claim for reimbursement to WSDOT. If the CONTRACTOR has any property in its possession
belonging to WSDOT, the CONTRACTOR will account for the same, and dispose of it in the
manner WSDOT directs.
B. Termination for Default. WSDOT may suspend or terminate this AGREEMENT for
default, in whole or in part, and all or any part of the financial assistance provided herein, at any
time by written notice to the CONTRACTOR, if the CONTRACTOR materially breaches or fails to
perform any of the requirements of this AGREEMENT, including:
1. Takes any action pertaining to this AGREEMENT without the approval of WSDOT, which
under the procedures of this AGREEMENT would have required the approval of WSDOT;
2. Jeopardizes its ability to perform pursuant to this AGREEMENT, United States of America
laws, Washington state laws, or local governmental laws under which the CONTRACTOR
operates;
3. Fails to make reasonable progress on the Project or other violation of this AGREEMENT
that endangers substantial performance of the Project; or
4. Fails to perform in the manner called for in this AGREEMENT or fails, to comply with, or
is in violation of, any provision of this AGREEMENT. WSDOT shall serve a notice of termination
on the CONTRACTOR setting forth the manner in which the CONTRACTOR is in default
hereunder. If it is later determined by WSDOT that the CONTRACTOR had an excusable reason
for not performing, such as events which are not the fault of or are beyond the control of the
CONTRACTOR, such as a strike, fire or flood, WSDOT may: (a) allow the CONTRACTOR to
continue work after setting up a new delivery of performance schedule, or (b) treat the termination
as a termination for convenience.
City of Tukwila
PTD0430
Page 6 of 9
C. WSDOT, in its sole discretion may, in the case of a termination for breach or default, allow
the CONTRACTOR ten (10) business days, or such longer period as determined by WSDOT, in
which to cure the defect. In such case, the notice of termination will state the time period in which
cure is permitted and other appropriate conditions. If the CONTRACTOR fails to remedy to
WSDOT's satisfaction the breach or default within the timeframe and under the conditions set
forth in the notice of termination, WSDOT shall have the right to terminate this AGREEMENT
without any further obligation to CONTRACTOR. Any such termination for default shall not in any
way operate to preclude WSDOT from also pursuing all available remedies against
CONTRACTOR and its sureties for said breach or default.
D. In the event that WSDOT elects to waive its remedies for any breach by CONTRACTOR
of any covenant, term or condition of this AGREEMENT, such waiver by WSDOT shall not limit
WSDOT's remedies for any succeeding breach of that or of any other term, covenant, or condition
of this AGREEMENT.
E. Any termination of the AGREEMENT, whether for convenience or for default, that requires
the AGREEMENT to be terminated or discontinued before the specified end date set forth in the
caption header, "Term of Project", shall require WSDOT to amend the AGREEMENT to reflect
the termination date and reason for termination.
Section 21
Forbearance by WSDOT Not a Waiver
Any forbearance by WSDOT in exercising any right or remedy hereunder, or otherwise afforded
by applicable law, shall not be a waiver of or preclude the exercise of any such right or remedy.
Section 22
Waiver
In no event shall any WSDOT payment of grant funds to the CONTRACTOR constitute or be
construed as a waiver by WSDOT of any CONTRACTOR breach, or default, and shall in no way
impair or prejudice any right or remedy available to WSDOT with respect to any breach or default.
In no event shall acceptance of any WSDOT payment of grant funds by the CONTRACTOR
constitute or be construed as a waiver by CONTRACTOR of any WSDOT breach, or default which
shall in no way impair or prejudice any right or remedy available to CONTRACTOR with respect
to any breach or default.
Section 23
WSDOT Advice
The CONTRACTOR bears complete responsibility for the administration and success of the work
as it is defined in this AGREEMENT and any amendments thereto. Although the CONTRACTOR
may seek the advice of WSDOT, the offering of WSDOT advice shall not modify the
CONTRACTOR's rights and obligations under this AGREEMENT and WSDOT shall not be held
liable for any advice offered to the CONTRACTOR.
Section 24
Limitation of Liability and Indemnification
A. The CONTRACTOR shall indemnify and hold harmless WSDOT, its agents, employees,
and officers and process and defend at its own expense any and all claims, demands, suits at law
or equity, actions, penalties, losses, damages, or costs (hereinafter referred to collectively as
"claims"), of whatsoever kind or nature brought against WSDOT arising out of, in connection with
or incident to this AGREEMENT and/or the CONTRACTOR's performance or failure to perform
any aspect of this AGREEMENT. This indemnity provision applies to all claims against WSDOT,
its agents, employees and officers arising out of, in connection with or incident to the acts or
omissions of the CONTRACTOR, its agents, employees and officers. Provided, however, that
nothing herein shall require the CONTRACTOR to indemnify and hold harmless or defend the
City of Tukwila
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Page 7 of 9
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36
WSDOT, its agents, employees or officers to the extent that claims are caused by the acts or
omissions of the WSDOT, its agents, employees or officers. The indemnification and hold
harmless provision shall survive termination of this AGREEMENT.
B. The CONTRACTOR shall be deemed an independent contractor for all purposes, and the
employees of the CONTRACTOR or its subcontractors and the employees thereof, shall not in
any manner be deemed to be the employees of WSDOT.
C. The CONTRACTOR specifically assumes potential liability for actions brought by
CONTRACTOR's employees and/or subcontractors and solely for the purposes of this
indemnification and defense, the CONTRACTOR specifically waives any immunity under the
State Industrial Insurance Law, Title 51 Revised Code of Washington.
D. In the event either the CONTRACTOR or WSDOT incurs attorney's fees, costs or other
legal expenses to enforce the provisions of this section of this AGREEMENT against the other
PARTY, all such fees, costs and expenses shall be recoverable by the prevailing PARTY.
Section 25
Governing Law, Venue, and Process
This AGREEMENT shall be construed and enforced in accordance with, and the validity and
performance thereof shall be governed by the laws of the State of Washington. In the event that
either PARTY deems it necessary to institute legal action or proceedings to enforce any right or
obligation under this AGREEMENT, the PARTIES hereto agree that any such action shall be
initiated in the Superior Court of the State of Washington situated in Thurston County.
Section 26
Compliance with Laws and Regulations
The CONTRACTOR agrees to abide by all applicable State laws and regulations, including, but
not limited to those concerning employment, equal opportunity employment, nondiscrimination
assurances, Project record keeping necessary to evidence AGREEMENT compliance, and
retention of all such records. The CONTRACTOR will adhere to all of the nondiscrimination
provisions in Chapter 49.60 RCW. The CONTRACTOR will also comply with the Americans with
Disabilities Act of 1990 (ADA), Public Law 101-336, including any amendments thereto which
provides comprehensive civil rights protection to individuals with disabilities in the areas of
employment public accommodations, state and local government services and
telecommunication.
Section 27
Severability
If any covenant or provision of this AGREEMENT shall be adjudged void, such adjudication shall
not affect the validity or obligation of performance of any other covenant or provision, or part
thereof, that in itself is valid if such remainder conforms to the terms and requirements of
applicable law and the intent of this AGREEMENT. No controversy concerning any covenant or
provision shall delay the performance of any other covenant or provision except as herein allowed.
Section 28
Counterparts
This AGREEMENT may be executed in several counterparts, each of which shall be deemed to
be an original having identical legal effect. The CONTRACTOR does hereby ratify and adopt all
statements, representations, warranties, covenants, and agreements and their supporting
materials contained and/or mentioned in such executed counterpart, and does hereby accept
State Funds and agrees to all of the terms and conditions thereof.
City of Tukwila
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Page 8 of 9
Section 29
Execution
This AGREEMENT is executed by the Director of the Public Transportation Division, State of
Washington, Department of Transportation, or the Director's designee, not as an individual
incurring personal obligation and liability, but solely by, for, and on behalf of the State of
Washington, Department of Transportation, in his/her capacity as Director of the Public
Transportation Division.
Section 30
Binding Agreement
The undersigned acknowledges that they are authorized to execute the AGREEMENT and bind
their respective agency(ies) and/or entity(ies) to the obligations set forth herein.
IN WITNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT the day and
year last signed below.
WASHINGTON STATE CONTRACTOR
DEPARTMENT OF TRANSPORTATION
Brian Lagerberg, Director Authorized Representative
Public Transportation Division
Title
Print Name
Date Date
City of Tukwila
PTD0430
Page 9 of 9
37
38
City of Tukwila
City Council Transportation & Infrastructure Services Committee
Meeting Minutes
October 11, 2021 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency
Councilmembers Present:Verna Seal, Chair, De'Sean Quinn, Thomas McLeod
Staff Present: David Cline, Nora Gierloff, Chris Andree, Hari Ponnekanti, Sherry Edquid,
Brittany Robinson, Alison Turner, Mike Perfetti
Chair Seal called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Grant Application: Stormwater Management Action Plan
Staff is seeking Committee approval to apply to the Washington State Department of Ecology
Water Quality Combined Funding Program in the amount of $50,000 to fund a portion of the
Stormwater Management Action Plan.
Committee Recommendation
Unanimous approval.
B. Consultant Agreement: Stormwater Management Action Plan & Surface Water Comp Plan
Staff is seeking Council approval of an agreement with Otak, Inc. in the amount of $366,000
to prepare and update the Stormwater Management Action Plan and Surface Water
Comprehensive Plan.
Committee Recommendation
Unanimous approval. Forward to October 18, 2021 Regular Consent Agenda.
C. Transportation Demand Management Program Update
Staff provided an update on TDM activities.
Committee Recommendation
Discussion only.
D. WSDOT Transportation Demand Management Agreement
Staff is seeking Council approval of the biennial WSDOT TDM allocation funding in the amount
of $74,204.
Committee Recommendation
Unanimous approval. Forward to October 18, 2021 Regular Consent Agenda.
39
40
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
10/18/21
JR
ITEM INFORMATION
ITEM NO.
5.E.
41
STAFF SPONSOR: SHERRY EDQUID
ORIGINAL AGENDA DATE: 10/18/21
AGENDA ITEM TITLE Stormwater Management Action Plan & Surface Water Comprehensive Plan
Consultant Selection and Agreement
CATEGORY ❑ Discussion
Mtg Date
Motion
Date 10/18/21
❑ Resolution
Mtg Date
❑ Ordinance
M Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑Council Mayor HR DCD ❑Finance Fire TS P&R ❑Police 11 PW ❑Court
SPONSOR'S The City seeks to hire a consultant to update the SWCP and develop the SMAP to meet new
SUMMARY National Pollutant Discharge Elimination System (NPDES) permit requirements. The City
advertised for consultants to 57 potential firms. Two firms submitted proposals. Otak, Inc
best met the project requirements and has done satisfactory work in the past. Council is
being asked to approve a consultant agreement with Otak, Inc in the amount of $366,000
for the SMAP and SWCP project.
REVIEWED BY
Trans&Infrastructure
❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev.
❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: VERNA SEAL
❑ LTAC
DATE: 10/11/21
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$366,000.00 $366,000.00 $0.00
Fund Source: SURFACE WATER
Comments: 2021-2026 CIP, Pages 80, 88, 92
MTG. DATE
RECORD OF COUNCIL ACTION
10/18/21
MTG. DATE
ATTACHMENTS
10/18/21
Informational Memorandum dated 10/08/21
2021-2026 CIP, Pages 80, 88, 92
Consultant Agreement
Minutes from Transportation and Infrastructure Committee meeting of 10/11/21
41
42
City of Tukwila
Allan Ekberg, Mayor
PtT b c Works Deportment - Barr Porrnekanti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/ City Engineer
BY: Sherry Edquid, Project Manager
CC: Mayor Allan Ekberg
DATE: October 8, 2021
SUBJECT: Stormwater Management Action Plan & Surface Water Comprehensive Plan
Project No. 99341210 and 82141202
Consultant Selection and Agreement
ISSUE
Request to approve a consultant contract with Otak, Inc. to prepare and update the City's Stormwater Management Action Plan
(SMAP) and Surface Water Comprehensive Plan (SWCP).
BACKGROUND
The Public Works Department seeks to hire a consultant to update the SWCP and develop the SMAP to meet new National Pollutant
Discharge Elimination System (NPDES) permit requirements and reflect current City surface water needs. This requires the City to
implement a comprehensive SMAP that entails a priority watershed and catchment by 2023. At the same time, the City seeks to
update their 2013 SWCP to take advantage of the SMAP's studies and update the plan to reflect current City surface water
infrastructure needs. The City plans to submit a grant application to the Department of Ecology's Water Quality Combined Funding
program to fund a portion of this plan.
ANALYSIS
The current MRSC Consultant Roster was used to advertise for consultants via email solicitations to 57 potential firms. Two
proposals were received, one from Landau Associates and the other from Otak, Inc who was selected for best meeting the project
requirements. The City and Public Works have been very satisfied with Otak's past work.
FISCAL IMPACT
A preliminary cost estimate from Otak, Inc for the SMAP and SWCP is anticipated to be $366,000. The budget for this project
is $200,000 from the Surface Water Comprehensive Plan CIP, and the remaining funds will be moved from the NPDES
Program CIP ($86,000) and the Surface Water GIS Inventory CIP ($80,000). We are also researching potential grants to fund
this project.
Cost Estimates
Otak, Inc Contract $366,000
Total $366,000
2021-2023
Surface Water Comp Plan
Surface Water GIS Inventory
NPDES Program
Funding Sources
$200,000
80,000
86,000
$366,000
RECOMMENDATION
Council is being asked to approve a consultant agreement with Otak, Inc in the amount of $366,000 for the SMAP and SWCP
and consider this item on the Consent Agenda at the October 18, 2021 Regular Meeting.
ATTACHMENTS: 2021-2026 CIP, Pages 80, 88, 92
Consultant Agreement
43
44
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2021 to 2026
PROJECT: NPDES Program Project No. 99341210
Provide programmatic implementation requirements of NPut. i ne Master urainage Program specifies
DESCRIPTION: a NPDES reporting and action plan for City compliance. The services/supplies funds will also include any
iilrllIlicit �s rr
Sita e igrU requirementsincl} uaa e anaR Ua report,pupllcieoucationana outreacn, wcit aiscnarge
JUSTIFICATION: detection
and illumination, approved technical standards, staff training, inspections of public and private systems, and
drainaae system mans_
STATUS: All current NPDES requirements have been implemented. LID added to TMC in 2017.
MAINT. IMPACT: Additional cleaning and documentation will require added staff resources.
National Pollutant Discharge Elimination System (NPDES). Additional NPDES requirements will be ongoing.
Costs shown include emergency supplies, testing equipment, DOE testing, and annual public outreach
surveys. Added Smap requirements requiring changes to GIS Mapping to conform with DOE NPDES
standards.
COMMENT:
FINANCIAL Through Estimated
(in $000's)
2019 2020 2021
2022 2023 2024 2025 2026 BEYOND TOTAL
EXPENSES
Staff
1,557
222
1,779
Services/Supplies
495
50
100
50
55
55
60
60
65
990
Const. Mgmt.
0
Construction
0
TOTAL EXPENSES
2,052
272
100
50
55
55
60
60
65
2,769
FUND SOURCES
Awarded Grant
213
50
263
Proposed Grant
50
60
110
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
1,839
222
100
0
55
55
0
60
65
2,396
TOTAL SOURCES
2,052
272
100
50
55
55
60
60
65
2,769
Project Location:
Entire System
2021 - 2026 Capital Improvement Program
80
45
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2021 to 2026
PROJECT: Surface Water Comprehensive Plan Project No. 82141202
Periodically revise and update the adopted Surface Water Comprehensive Plan to: 1) Incorporate the latest
DESCRIPTION: requirements of the National Pollution Discharge Elimination System (NPDES) and Endangered Species Act
(ESA); 2) Update Capital Improvement Projects to reflect current needs and completed projects; 3) Include GIS
based basin and system maps as they become available; and 4) Revise Storm Water ordinance as needed.
JUSTIFICATION: The latest requirements from regulatory agencies as well as newly identified City needs must be included in
a regularly updated Surface Water Comprehensive Plan.
STATUS: The Surface Water Comprehensive Plan was completed in 2003 and updated in 2013. Future updates are
planned on a 7 -year cycle with the next update in 2021.
MAI NT. IMPACT:
COMMENT:
FINANCIAL Through Estimated
(in $000's)
2019 2020 2021
2022
2023
2024
2025
2026
BEYOND TOTAL
EXPENSES
Design
163
200
250
613
Land (R/W)
0
Const. Mgmt.
0
Construction
0
TOTAL EXPENSES
163
0
200
0
0
0
0
0
250
613
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
163
0
200
0
0
0
0
0
250
613
TOTAL SOURCES
163
0
200
0
0
0
0
0
250
613
Project Location:
Entire System
46 2021 - 2026 Capital Improvement Program
88
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2021 to 2026
Ul L4 IGU
PROJECT: Surface Water GIS Inventory Project No. 1
oh')A 1')n
The GIS (Geographic Information Systems) inventory establishes citywide as -built drawings for the public
DESCRIPTION: drainage systems. This is an ongoing project as all CIP and development infrastructure improvements will
need to be mapped.
JUSTIFICATION: State NPDES requirements include provisions for permitted jurisdictions to compile accurate drainage
system maps for all outfalls 24" or greater.
STATUS: GIS mapping was completed citywide in 2013. Future contracts will keep maps up to date as projects
change the existing system. Combined Asset Management System scheduled for 2017.
MAINT. IMPACT: GIS information will allow maintenance to better track storm facility maintenance needs.
COMMENT: National Pollution Discharge Elimination System (NPDES). Department of Ecology grants for NPDES
permit.
FINANCIAL Through Estimated
(in $000's)
2019 2020 2021
2022 2023 2024 2025 2026 BEYOND TOTAL
EXPENSES
Project Location: / __,_"__"___.,
Entire System
Jo
1
5 5
Ni i ir.
�7 5 -,-
Design
1,673
100
100
150
2,023
Land (R/W)
0
Const. Mgmt.
0
Construction
0
TOTAL EXPENSES
1,673
100
0
100
0
150
0
0
0
2,023
FUND SOURCES
Awarded Grant
218
218
Proposed Grant
0
Mitigation Actual
100
100
Mitigation Expected
0
Utility Revenue
1,355
100
0
100
0
150
0
0
0
1,705
TOTAL SOURCES
1,673
100
0
100
0
150
0
0
0
2,023
2021 - 2026 Capital Improvement Program
92
47
Project Location: / __,_"__"___.,
Entire System
Jo
1
5 5
Ni i ir.
�7 5 -,-
r
2021 - 2026 Capital Improvement Program
92
47
48
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA98188
CONTRACT FOR SERVICES
Contract Number:
This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter
optional municipal code city hereinafter referred to as "the City," and Otak, hereinafter referred to as "the
Contractor," whose principal office is located at 700 Washington Street, Suite 300 Vancouver, WA 98660.
WHEREAS, the City has determined the need to have certain services performed for its citizens
but does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms
and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this
reference. The total amount to be paid shall not exceed $365,996..
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City
whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing
October 25, 2021, and ending December 31, 2023, unless sooner terminated under the provisions
hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with
respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees
by virtue of the services provided under this Agreement. The City shall not be responsible for
withholding or otherwise deducting federal income tax or social security or contributing to the State
Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the
Contractor, or any employee of the Contractor.
6. Indemnification. The Contractor shall defend, indemnify and hold the Public Entity, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or
suits including attorney fees, arising out of or in connection with the performance of this Agreement,
except for injuries and damages caused by the sole negligence of the Public Entity.
CA Revised May 2020 Page 1 of 4
49
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,
then, in the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its
officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the
extent of the Contractor's negligence. It is further specifically and expressly understood that the
indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial
Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or termination of
this Agreement.
7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection with
the performance of the work hereunder by the Contractor, their agents, representatives, employees or
subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required
herein shall not be construed to limit the liability of the Contractor to the coverage provided by such
insurance, or otherwise limit the City's recourse to any remedy available at law or in equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits
described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile liability insurance shall cover all
owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence,
$2,000,000 general aggregate and $2,000,000 products -completed operations aggregate
limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations, independent
contractors, products -completed operations, stop gap liability, personal injury and advertising
injury, and liability assumed under an insured contract. The Commercial General Liability
insurance shall be endorsed to provide a per project general aggregate limit using ISO form
CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability
arising from explosion, collapse or underground property damage. The City shall be named
as an additional insured under the Contractor's Commercial General Liability insurance policy
with respect to the work performed for the City using ISO Additional Insured endorsement CG
20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or
substitute endorsements providing at least as broad coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance
limits than the minimums shown above, the Public Entity shall be insured for the full available limits
of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective
of whether such limits maintained by the Contractor are greater than those required by this Contract
or whether any certificate of insurance furnished to the Public Entity evidences limits of liability
lower than those maintained by the Contractor.
C. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor's insurance and shall not contribute with
it.
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A: VII.
CA Revised May 2020 Page 2 of 4
50
E. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of
the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before commencement of
the work. Upon request by the City, the Contractor shall furnish certified copies of all required
insurance policies, including endorsements, required in this Agreement and evidence of all
subcontractors' coverage.
F. Subcontractors. The Contractor shall cause each and every Subcontractor to provide insurance
coverage that complies with all applicable requirements of the Contractor -provided insurance as
set forth herein, except the Contractor shall have sole responsibility for determining the limits of
coverage required to be obtained by Subcontractors. The Contractor shall ensure that the Public
Entity is an additional insured on each and every Subcontractor's Commercial General liability
insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing
operations and CG 20 37 10 01 for completed operations.
G. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this
work with written notice of any policy cancellation, within two business days of their receipt of such
notice.
H. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after giving five
business days notice to the Contractor to correct the breach, immediately terminate the contract
or, at its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion
of the City, offset against funds due the Contractor from the City.
8. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter
40.14 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty
(30) days written notice of the City's intention to terminate the same. Failure to provide products on
schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any
reason, the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age,
veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the
presence of any disability, or any other protected class status under state or federal law, in the
selection and retention of employees or procurement of materials or supplies.
12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
13. Entire Agreement: Modification. This Agreement, together with attachments or addenda, represents
the entire and integrated Agreement between the City and the Contractor and supersedes all prior
negotiations, representations, or agreements written or oral. No amendment or modification of this
Agreement shall be of any force or effect unless it is in writing and signed by the parties.
CA Revised May 2020 Page 3 of 4
51
14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or
unenforceable or limited in its application or effect, such event shall not affect any other provisions
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which
by their sense and context are reasonably intended to survive the completion, expiration or cancellation
of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
16. Applicable Law: Venue: Attorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit.
DATED this day of , 20_
CITY OF TUKWILA CONTRACTOR
Allan Ekberg, Mayor
ATTEST/AUTHENTICATED:
City Clerk, Christy O'Flaherty
APPROVED AS TO FORM:
Office of the City Attorney
By:
Printed Name and Title:
Address: 700 Washington Street, Suite 300
Vancouver, WA 98660
CA Revised May 2020 Page 4 of 4
52
SMAP and SWCP
Fee Estimate
Summary of Otak, Inc. and all Subconsultants
Otak Project # 033383.000
10/1/2021
Task
Description
Otak, Inc.
Aspect
Consulting
Total Hours
Total Budget by
Task
100
Project Management and Grant App
01
Contract and Schedule Management
48
4
52
$7,866
02
Coordination
51
15
66
$10,912
03
Monthly Progress Reporting
38
22
60
$8,344
200
Receiving Waters Assessment
01
Intake Existing Data
5
18
23
$3,849
02
Verify Targets
2
6
8
$1,315
03
Compile Additional Data
29
211
240
$40,928
04
StoryMap (Optional)
4
18
22
$3,569
300
Basin Prioritization
01
Draft Prioritization Criteria
13
23
36
$6,989
02
Public Outreach/Involvement
6
16
22
$4,044
03
Finalize Prioritization Criteria and Basin Selection
10
77
87
$15,195
04
Catchment Delineation and Selection
3
21
24
$4,393
400
RetrofitlAction Plan Concept Development
01
Draft Concept Plans
178
17
195
$27,731
02
Final Concepts
95
95
$11,944
500
I SMAP
01
Draft SMAP
61
40
101
$14,708
02
Final SMAP
38
4
42
$5,396
610
SWCP Planning
01
Define the Products
32
32
$3,854
02
Client Review & Update
14
14
$1,587
620
SWCP Discovery
01
Engineering and Asset Data Collection
30
30
$3,966
02
Update Fish Passage Barriers Inventory
9
9
$976
03
Interviews and Preliminary Field Trip with Staff
68
68
$10,640
04
Document Known Issues
128
128
$15,090
05
Summarize Existing Information
43
43
$4,666
06
Screening
51
51
$6,265
07
Regulatory & Operations Review
85
85
$9,636
630
SWCP Visioning
01
Scoring Criteria
46
46
$5,574
640
SWCP Solutions
01
Project Identification
69
69
$9,890
02
Rate and Rank Draft Project List
81
81
$8,970
03
Draft CIP Design
185
185
$22,408
04
Final CIP Design and Fact Sheets
194
194
$21,218
05
Update Surface Water Issues and Solutions
48
48
$5,406
06
Update Atlas
31
31
$4,328
650
SWCP Funding
01
Prepare CIP Schedule and Table
30
30
$4,398
02
Prepare CIP Cost Estimates
43
43
$6,676
03
List Revenue Sources
60
60
$7,576
660
SWCP Implementation
01
Draft SWCP Update
215
215
$23,704
02
Revised Draft SWCP Update
87
87
$9,420
03
Adopted SWCP
40
40
$3,913
04
Public Involvement and Adoption
44
4
48
$7,152
Total Hours
2214
496
2710
$364,496
$1,500
$365,996
Total Labor Cost
$273,990
$90,506
Direct Expenses
$1,500
Project Total
$275,490
$90,506
Otak
Page 1 of 1
K0Project\33300\33383\Contract\33383 Tukwila SMAP SWCP Fee Draft v3 10/1/2021
53
54
SMAP and SWCP
Fee Estimate
Otak, Inc.
Otak Project # 033383.000
10/1/2021
Labor Categories*
Task
Description
Sr. PIC/Sr.
PM Civil
Planner IV
CE IX
CE IX
CE V
Designer IV
Designer 111
Planner
Assoc. IV
Planner
Assoc. 111
Sr. GIS
Specialist
Scientist
IV
Scientist I
Project
Coord.
PA
Total Hours
Total Budget
by Task
Total Budget by
Phase
100
Project Management and Grant App
$19,119
01
Contract and Schedule Management
2
26
10
8
2
48
6974
02
Coordination
43
8
51
7497
03
Monthly Progress Reporting
16
16
6
38
4648
200
Receiving Waters Assessment
$5,834
01
Intake Existing Data
1
2
2
5
781
02
Verify Targets
1
1
2
353
03
Compile Additional Data
1
8
4
16
29
4080
04
StoryMap (Optional)
4
4
620
300
Basin Prioritization
$5,228
01
Draft Prioritization Criteria
1
10
2
13
2154
02
Public Outreach/Involvement
6
6
930
03
Finalize Prioritization Criteria and Basin Selection
8
2
10
1636
04
Catchment Delineation and Selection
2
1
3
508
400
Retrofit/Action Plan Concept Development
$35,714
01
Draft Concept Plans
1
4
12
4
86
67
4
178
23770
02
Final Concepts
1
4
12
2
40
36
95
11944
500
SMAP
$11,674
01
Draft SMAP
1
8
2
42
4
4
61
7056
02
Final SMAP
1
8
2
21
2
4
38
4618
610
SWCP Planning
$5,441
01
Define the Products
4
2
4
8
10
4
32
3854
02
Client Review & Update
2
1
2
4
1
4
14
1587
620
SWCP Discovery
$51,239
01
Engineering and Asset Data Collection
4
4
2
8
12
30
3966
02
Update Fish Passage Barriers Inventory
1
1
6
1
9
976
03
Interviews and Preliminary Field Trip with Staff
32
20
8
8
68
10640
04
Document Known Issues
4
4
100
12
6
2
128
15090
05
Summarize Existing Information
2
1
8
24
4
2
2
43
4666
06
Screening
8
4
14
24
1
51
6265
07
Regulatory & Operations Review
8
12
61
4
85
9636
630
SWCP Visioning
$5,574
01
Scoring Criteria
8
2
6
28
2
46
5574
640
SWCP Solutions
$72,220
01
Project Identification
1
8
18
22
12
4
4
69
9890
02
Rate and Rank Draft Project List
2
2
34
41
2
81
8970
03
Draft CIP Design
2
3
12
148
16
4
185
22408
04
Final CIP Design and Fact Sheets
2
1
5
56
118
12
194
21218
05
Update Surface Water Issues and Solutions
6
2
36
4
48
5406
06
Update Atlas
4
2
20
4
1
31
4328
650
SWCP Funding
$18,650
01
Prepare CIP Schedule and Table
4
6
12
6
2
30
4398
02
Prepare CIP Cost Estimates
1
2
18
8
12
2
43
6676
03
List Revenue Sources
1
8
1
12
20
16
2
60
7576
660
SWCP Implementation
$43,297
01
Draft SWCP Update
1
24
4
168
18
215
23704
02
Revised Draft SWCP Update
12
63
12
87
9420
03
Adopted SWCP
3
17
20
40
3913
04
Public Involvement and Adoption
24
4
12
4
44
6260
Total Hours
12
322
116
43
140
470
115
42
767
56
5
6
14
106
2214
$273,990
$1,500
$275,490
Annualized Billing Rate
$208
$155
$198
$198
$143
$115
$100
$136
$104
$127
$148
$91
$125
$84
Total Labor Cost
$2,496
$49,910
$22,968
$8,514
$20,020
$54,050
$11,500
$5,712
$79,768
$7,112
$740
$546
$1,750
$8,904
Direct Expenses
Project Total
* Labor categorie are representative of the staff who may perform the work are are used to develop a fee estimate. Staff in different categories may be used depending on avai ability, promotions, or other considerations.
K:\Project\33300\33383\Contract\33383 Tukwila SMAP SWCP Fee Draft v3
Page 1 of 1
10/1/2021
01
O)
%Aspect
Tukwila SMAP and SWCP
Task
Work Element
Labor Budget Basis in Hours
Total
Hours
Total
Labor
Budget
vener
Direct
Charges
(ODC)
Subs
End Date
Associate
Project 1
Staff 2
Senior 1
Project 2
Project 1
Sr. Editor
Principal 1
Senior 3
Staff 2
Coordinator
3
$ 223.00
$ 155.00
$ 129.00
$ 195.00
$ 166.00
$ 155.00
$ 124.00
$ 258.00
$ 223.00
$ 129.00
$ 113.00
100
100
100
100
200
200
200
200
1000
300
300
300
300
300
400
400
400
500
500
500
660
660
660
660
660
Phase 100 Project Management and Grant Application
100.01 Contract & Schedule Management
4
4
$ 892
100.02 Coordination
13
2
15
$ 3,415
100.03 Monthly Progress Reporting
11
11
22
$ 3,696
Phase 200 Receiving Waters Assessment
200.01 Intake Existing Data
4
4
10
18
$ 3,068
200.02 Verify Targets
2
4
6
$ 962
200.03 Compile Additional Data
46
12
2
119
30
2
211
$ 36,848
-Story Map (optional stand-alone task)
3
10
5
18
$ 2,949
Phase 300 Basin Prioritization
300.01 Draft Prioritization Criteria
15
2
4
2
23
$ 4,835
300.02 Public Outreach/Involvement
10
3.51
0.5
1
16
$ 3,114
300.03 Finalize Prioritization Criteria and Basin Selection
23
8
8
30
6
2
77
$ 13,559
300.04 Catchment Delineation and Selection
7
14
21
$ 3,885
Phase 400 RetrofitlAction Plan Concept Development
400.01 Draft Concept Plans
8
8
1
17
$ 3,961
400.02 Final Concept Plans
All Otak
Phase 500 SMAP
500.01 Draft SMAP
16
20
2
2
40
$ 7,652
500.02 Final SMAP
2
2
4
$ 778
L
Phase 660 SWCP - Implementation
660.01 Draft SWCP Update
660.02 Revised Draft SWCP Update
660.03 Adopted SWCP
660.04 Public Involvement and Adoption
Total
4
4
496
$ 892
$ 90,506
13
Aspect Consulting, LLC
Page I of I
KaProjetA33300V3383\Conrrea\Subs\Aspect cost estimate 1001.21
58
Otak
City of Tukwila
Stormwater Management Action Plan
And Surface Water Comprehensive Plan
Otak Project #33383
October 1, 2021
Project Understanding
The City of Tukwila operates and maintains a municipal storm sewer system (MS4) serving the City limits. The
MS4 operates in a city anchored by commercial, industrial, and residential development within the Green and
Duwamish Watershed. Under the Western Washington Phase II Municipal Stormwater Permit (Permit), issued by
the Washington State Department of Ecology (Ecology), the City is required to develop a Stormwater
Management Action Plan (SMAP) which provides a strategic framework and requirements for the management of
the City's stormwater in a priority basin. In conjunction, the City seeks to issue a new Surface Water
Comprehensive Plan (SWCP) by updating the SWCP prepared in 2013 by CH2MHILL.
The SMAP and its components should be prepared to meet the Permit requirements, including deadlines in
March 2022, June 2022, and March 2023.
The plans shall address the expansion of regulatory requirements, the changing stormwater and surface water
management techniques and strategies, and establish management goals and projects for the future. These
plan(s) shall also reflect the surface water capital and non-structural investments that the City has made since the
previous edition. The final document shall provide a framework for the City's surface and storm water program
moving forward including capital planning projects for the next 10 years.
The City began to meet the SMAP requirement in 2021, with a preliminary receiving waters assessment memo
prepared by Otak.
Project Guidance / Reference Documents
■ City of Tukwila Request for Proposals for a Stormwater Management Action Plan (SMAP) and Surface Water
Comprehensive Plan (SWCP)
■ Otak and Aspect team proposal for City of Tukwila Stormwater Management Action Plan (SMAP) and Surface
Water Comprehensive Plan (SWCP), July 22, 2021
■ 2013 Surface Water Comprehensive Plan, CH2MHILL for City of Tukwila, February 2013
■ Western Washington Phase II Municipal Stormwater Permit, Department of Ecology, 2019-2024
■ Stormwater Management Action Planning Guidance: Phase I and Western Washington Phase II Municipal
Stormwater Permits, Department of Ecology, August 2019
■ Building Cities in the Rain: Watershed Prioritization for Stormwater Retrofits, Washington Department of
Commerce, September 2016
■ Preliminary Receiving Waters Assessment and Stormwater Management Influence memorandum, Otak,
February 24, 2021
K:IProject1333001333831Contract\33383 Tukwila SMAP SWCP Scope of Work Draft v4.docx
59
City of Tukwila
SMAP and SWCP Scope of Work
October 1, 2021
Overall Project Assumptions
• The project length is 24 months.
• Meetings and workshops will be held virtually unless otherwise specified.
Scope of Work
Page 2
Phase 100 Project Management
The purpose of this task is to provide Project Management and Administration services during development of the
SMAP and SWCP as well as to develop a grant application to fund Phases 400 and 500 of the project.
01 Contract & Schedule Management
Consultant shall:
a. Prepare a project work plan.
b. Develop and maintain a detailed project schedule, identifying critical tasks necessary to meet the project
timeline. Up to four updates.
c. Develop an abbreviated quality assurance and quality control plan for project deliverables.
d. Manage the contract and subconsultant contract(s).
02 Coordination
Consultant shall:
a. Maintain regular communication and attend up to 20 one-hour coordination meetings with the City,
including a project start up meeting to discuss project goals, work plan, schedule, and expectations. The
project managers will charge to this task. Other consultant team members attending these meetings will
charge to the task(s) they are currently working on. Meeting summaries will focus on decisions and action
items.
b. Maintain regular communication among the team and hold up to 30 30 -minute internal coordination
meetings. The project managers will charge to this task. Other team members attending these meetings
will charge to the task(s) they are currently working on.
c. Prepare and maintain a decision log shared with the City.
03 Monthly Progress Reporting
Consultant shall:
a. Prepare and submit monthly invoices and monthly project status reports (23). Status reports list activities
completed, issues/needs, and a budget status summary using an earned value analysis.
Phase 100 Deliverables
• Project work plan
• Project schedule and up to three updates
• Abbreviated quality assurance and quality control plan
• Coordination meeting summaries focused on action items
• Decision log and routine updates
• Monthly project status reports
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City of Tukwila
SMAP and SWCP Scope of Work
October 1, 2021
Page 3
Phase 100 Assumptions
• The project duration is 24 months.
• Coordination meetings may be more frequent at the beginning and during times of intense work and less
frequent at other times.
Phase 200 Receiving Waters Assessment
Otak completed a preliminary receiving water assessment in early 2021. This assessment gathered much of the
data recommended for inclusion by the SMAP guidance from Ecology and the Building Cities in the Rain
methods. The preliminary assessment included:
• Basin delineation
• Identified designated uses and associated water quality standards for the receiving waters
• Gathered water quality data from multiple sources including Ecology, King County, and the USGS
• Gathered GIS data including land use, land cover, roads, density, etc.
• A Long Term Hydrologic Impact Assessment (L-THIA) model for existing land uses and conditions
The preliminary receiving water assessment identified four basins (Green/Duwamish River, Gilliam Creek, P17,
and Johnson Creek) for further analysis. Remaining work in Phases 200 through 400 will take place in these four
basins.
01 Intake Existing Data
Consultant shall:
a. Review and confirm the findings of the preliminary assessment.
02 Verify Targets
Consultant shall:
a. Review and confirm designated uses and associated water quality standards for the four basins.
b. Any changes that are identified will require re -assessment of the water quality data in the affected
watershed to ensure that the assessment is accurate.
03 Compile Additional Data
The final assessment will seek to add in additional information to the assessment following the guidance from
Ecology and the Building Cities in the Rain methods.
Consultant shall consider:
a. Any additional water quality data that was not included in the preliminary assessment. Such as:
▪ Water quality data that has been released since the preliminary assessment was completed
▪ Known water quality or habitat issues documented by the City
b. Areas of upcoming development pressure. This includes current or planned redevelopment, infilling,
zoning changes, etc.
▪ Using future land cover and land use plans, update land use areas in any GIS and a future conditions
L-THIA analysis in any of the four basins, as needed.
c. Evaluate effects on overburdened communities. The USEPA's EJScreen and Washington State
Department of Health's Health Disparity Map will be evaluated for each basin. Information from the City (if
available) will also be evaluated as part of this analysis.
d. Develop a methodology for determining relative stormwater management influence. The overall
improvement from SMAP actions could be affected by the City's existing MS4 system, availability of land,
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City of Tukwila
SMAP and SWCP Scope of Work
October 1, 2021
Page 4
current land use, relative percentage of basin within City jurisdiction, unique characteristics of the
receiving water, etc. These factors will be assessed for each basin.
e. Apply methodology and document the relative stormwater management influence of the four basins.
GIS Web Maps will be used to document and convey the results of the receiving water assessment. Consultant
shall:
a. Develop Web Maps to show the extent of the water quality concerns, development pressures, relative
ability to improve conditions through stormwater management, etc.
A watershed inventory is required per the Permit S5.C.1.d.i.
Consultant shall:
a. Develop a watershed inventory table (of all nine basins) for submittal to the Washington State Department
of Ecology (Ecology). This table will be based on Table 1 of the Preliminary Receiving Waters
Assessment memorandum and meet the requirements of the Permit S5.C.1.d.i and will include for each
basin:
• Receiving water name
• Total watershed area
• Percentage of watershed in Tukwila's jurisdiction
• Stormwater management influence
• Indication whether or not basin is included in prioritization process
b. Prepare a map of all the basins.
c. Update the preliminary assessment memorandum to document the results of the receiving water
assessment.
04 StoryMap (Optional)
If requested by the City, Consultant shall:
a. Compile the Web Maps and the data behind them into a Story Map that can be used by the City and
Consultant team for internal communication and understanding of the results of the assessment.
b. Modify or update the Story Map for communicating with stakeholders and the public.
Phase 200 Deliverables
• Watershed Inventory Table per Permit S5.C.1.d.i and map of all basins
• Draft assessment of receiving waters memorandum
• Final assessment of receiving waters memorandum
• Relative Stormwater Management Influence methodology, draft and final
• Web Maps
▪ GIS Story Map summarizing receiving water characteristics by basin OR GIS coverages that consolidate
information presented tabularly in the excel table. Scope and fee include GIS Story Map as contingency
but development of Story Map must be authorized separately by City.
Phase 200 Assumptions
• The receiving waters assessment will be limited to the four basins highlighted in the preliminary receiving
waters assessment (Green/Duwamish River, Gilliam Creek, P17, Johnson Creek).
• The City will provide the Consultant with all relevant data available for receiving waters including, but not
limited to, the following:
▪ GIS coverages (as available) including basin delineations, impervious surface coverage, stormwater
facilities, zoning, wetlands, streams, conveyance networks, transportation networks, and water quality
data.
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City of Tukwila
SMAP and SWCP Scope of Work
October 1, 2021
Page 5
▪ Basin plans, water quality studies, hydrologic modeling reports, and other relevant City documents.
▪ These resources will be used for follow-up questions and coordination and for map preparation to
document receiving water conditions in each basin or sub -basin.
• Consultant will not collect any new water quality data or perform any other field work as part of the
assessment.
• The City will provide input information (as available) on expected land use and growth projections for
receiving waters within the four basins.
• GIS files produced during the project and a PDF of screen shots of the web content will be provide at project
closeout. Aspect Consulting will host Web Maps and Story Map (if authorized by City) throughout the duration
of the project and an additional six months past project closeout. Aspect can continue to host the Story Map
after project closeout at a cost of $500/year. Transfer of Story Map files to be hosted elsewhere is not
included in this scope of work.
o Story Map cost estimate includes one consolidated round of revisions.
• One round of comments and revision is assumed for the final assessment memorandum.
Phase 300 Basin Prioritization
Data compiled in Phase 200 will be used for prioritizing receiving waters and will be used to determine a high-
priority receiving waters to develop a Stormwater Management Action Plan (Phase 400).
01 Draft Prioritization Criteria
The Consultant shall:
a. Develop draft prioritization criteria based on City input, the SMAP guidance from Ecology and the Building
Cities in the Rain guidance. The draft prioritization criteria will include up to 10 factors. Examples of
factors that could be assessed include:
• Level of impairment
• Relative stormwater management influence
▪ Public importance or community value
▪ Cost effectiveness
▪ Availability of land
▪ Planned future development
b. Prepare draft criteria and example scenarios for discussion.
c. Meet with City staff to discuss the draft prioritization criteria and to ensure that the criteria are aligned with
City priorities and values.
02 Public Outreach/Involvement
Input from the public and stakeholders will help shape the prioritization criteria.
The Consultant shall:
a. Prepare a brief draft informational overview of the purpose, goals, process, and expected benefits of
SMAP for inclusion in the City's digital newsletter (The Hazelnut) and which can be emailed by the City to
tribal representatives.
b. Provide the final informational overview incorporating one round of City review and comments.
c. Review any public and stakeholder feedback and develop recommended responses for potential
consideration and/or inclusion in the prioritization process. Transmit the recommended responses to the
City for review and hold a 1 -hour follow-up meeting with the City to discuss the recommendations.
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City of Tukwila
SMAP and SWCP Scope of Work
October 1, 2021
Page 6
03 Finalize Prioritization Criteria and Basin Selection
Final criteria will be used to compare and rank receiving waters. Consultant shall:
a. Incorporate City and public comments into the final criteria.
b. Apply final criteria to the basins that were assessed under Phase 200.
c. Prepare a draft table of the ranked basins to the City for comment.
Criteria may be modified if results are not consistent with what is known about receiving waters. If this
occurs, another draft list will be prepared using modified criteria.
d. Meet with City staff to discuss the draft list.
e. Following comments, prepare a final ranked list of receiving waters along with documentation of the
selection process and the data that support the selection of the receiving water for the SMAP
development.
04 Catchment Delineation and Selection
Once a basin is selected, it may be divided into catchments if appropriate. Consultant shall:
a. Delineate catchments in GIS using existing drainage, surface water, topography, and other appropriate
data. Once catchments are delineated, they will be evaluated using the developed prioritization criteria to
select the catchment for the development of the retrofit/action plan and SMAP.
Phase 300 Deliverables
• Draft Prioritization Criteria
• Public Outreach/Involvement Materials
Draft and final informational overview of the purpose, goals, process, and expected benefits of SMAP for
publication in The Hazelnut and for City to distribute to Tribes and environmental stakeholders
▪ Recommended responses to public/stakeholder feedback
• Final Prioritization Criteria
• Draft excel table of ranked receiving waters
• Catchment delineation
• Final excel table of ranked receiving waters and selection of receiving water for Stormwater Management
Action Plan.
▪ Table will divide selected receiving water into catchments and selected catchment will be identified for
Stormwater Management Action Plan
• Webmaps, and brief memorandum summarizing selection methods, ranking process, and prioritized basin for
reporting to Ecology under S5.C.1.d.ii.
Phase 300 Assumptions
• All meetings are assumed to be virtual with no associated travel costs.
• The City and up to two members of the consultant team will attend a 1.5 -hour meeting to develop criteria to
prioritize receiving waters.
• The City and up to two members of the consultant team will attend one 1 -hour meeting to discuss draft
prioritization results.
• Consultant will submit draft and final SMAP informational overview to City via email.
▪ City will compile all edits and comments on draft overview into single document.
▪ Cost estimate includes one round of revisions.
• City will coordinate inclusion of SMAP information overview in City's digital newsletter.
• City will send SMAP information overview to tribes and environmental stakeholders
• City will compile all responses and feedback from public, tribes, and environmental stakeholders into
document and transmit to consultant via email.
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City of Tukwila
SMAP and SWCP Scope of Work
October 1, 2021
Page 7
• The City and up to two members of the consultant team will attend one 1 -hour meeting to discuss
recommendations from the public outreach process.
• The City and up to two members of the consultant team will attend one 1 -hour meeting to discuss final
catchment selection results
• The final list of ranked receiving waters will be prepared following City approval and agreement.
• The City will make final determination and select the high-priority receiving water to develop a Stormwater
Management Action Plan.
• Catchment delineation will only be completed within the selected basin.
• All data may not be applicable for the final catchment selection. For example, a basin may only have water
quality data from a single point rather than from each catchment so a comparison of water quality data may
not be appropriate. Final catchment selection will utilize data that allows for comparisons between catchments
relative to the prioritization criteria.
Phase 400 Retrofit/Action Plan Concept Development
Within the priority basin, the Consultant will identify and develop stormwater management capital improvements,
policies, and programmatic actions that could be implemented in the priority basin following 2019 SMAP
Guidance. If a priority catchment has been selected, the SMAP will be prepared for the catchment.
01 Draft Concept Plans
Consultant shall develop draft concept plans:
a. In a meeting with City staff attended by up to four consultant team members, discuss and select
alternatives for a suite of CIPs, policies, and programmatic actions; document discussion and selection in
meeting notes.
b. Develop up to three draft planning -level capital improvement projects in the priority basin/catchment,
presented as a draft CIP fact sheet.
c. Develop up to one draft policy white paper or up to one draft planning -level targeted SWMP action in the
priority basin/catchment, presented as a draft program fact sheet.
d. Prepare a draft planning -level costs for each solution. CIP costs will include land acquisition, City's
administrative costs, design, construction, and contingency. Costs for non-structural management actions
will include City's administrative costs, one-time costs, and average annual costs.
02 Final Concept Plans
Consultant shall develop final concept plans:
a. Finalize planning -level capital improvement projects in the priority basin/catchment
b. Finalize policy white paper or SWMP action
c. Finalize planning -level costs for each solution. CIP costs will include land acquisition, City's administrative
costs, design, construction, and contingency. Costs for non-structural management actions will include
City's administrative costs, one-time costs, and average annual costs.
d. Prepare a final CIP fact sheet for each CIP
e. Prepare a final Program fact sheet for each programmatic/targeted SWMP action
Phase 400 Deliverables
• Alternative selection meeting notes
• Draft and final planning -level CIP fact sheets (up to three)
• Draft and final policy white paper or program fact sheet (one)
• Draft and final cost estimates
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City of Tukwila
SMAP and SWCP Scope of Work
October 1, 2021
Page 8
Phase 400 Assumptions
■ The City hopes to secure a grant from the Department of Ecology to fund Phases 400 and 500. The grant
agreement will control the scope of work for this phase, so scope of work for this phase may be amended
based on grant requirements.
■ The fee estimate shows a typical mix of staffing assignments for CIP development, but the actual assignment
between our scientist and engineering, etc., will likely change based on the desired CIPs.
Phase 500 SMAP
The SMAP plan will be a standalone document suitable for submittal to Ecology to satisfy part of the City's
NPDES Western Washington Phase II municipal stormwater permit stormwater planning requirement and suitable
to serve as an appendix to the SWCP.
01 Draft SMAP
Consultant shall:
a. Write the draft SMAP. The SMAP is assumed to be 10 pages in length, not including attachments, with
the following sections:
▪ Introduction
▪ Regulatory Context
▪ Summary of Receiving Waters Assessment
▪ Summary of Basin Prioritization
▪ Priority Basin Plan
▪ Implementation Schedule
▪ Budget Sources
▪ Adaptive Management
▪ Conclusion
b. Compile the final reports and fact sheets from Phases 200, 300, and 400 as attachments to the plan.
02 Final SMAP
Consultant shall:
a. Write the final SMAP, incorporating City comments.
Phase 500 Deliverables
■ Draft and final SMAP
Phase 500 Assumptions
■ The City hopes to secure a grant from the Department of Ecology to fund Phases 400 and 500. The grant
agreement will control the scope of work for this phase, so scope of work for this phase may be amended
based on grant requirements.
■ City to compile comments and resolve conflicting direction before returning comments on drafts.
Phase 610 SWCP - Planning
Phases 610 through 660 encompass the preparation of the SWCP.
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City of Tukwila
SMAP and SWCP Scope of Work
October 1, 2021
Page 9
01 Define the Products
This task has been included to clearly set expectations for the products for the SWCP that will result from this
project.
Consultant shall:
a. Review 2013 SWCP and appendices and prepare a draft SWCP outline with annotations. Annotations will
summarize the amount of update needed for each section, new sections, usefulness of existing
appendices, and status of previous CIP projects.
b. Prepare a draft title block for printed map products
c. Prepare draft graphic layouts for a CIP fact sheet
d. Coordinate with the City on the types of known issues/projects to be collected during the study. This will
be used to develop the project GIS.
e. Hold a GIS Coordination meeting between Otak and Aspect to agree on division of labor for GIS tasks,
file sharing strategies, data organization, and data formats
f. Hold a Cost Estimating Coordination meeting between Otak and Aspect to agree on approach and format
for cost estimating
02 Client Review & Update
Consultant shall:
a. Review and update products to incorporate City comments
Phase 610 Deliverables
• Draft and final title block for printed map products
• Draft and final graphic layouts for a CIP fact sheet
• Draft and final SWCP outline
Phase 610 Assumptions
• One round of review is included
• Fact sheet layouts will also be used in Phase 400 for the CIP designs for SMAP
Phase 620 SWCP Discovery
The purpose of this task is to identify known issues within the surface water systems, comprising storm system,
surface water bodies, and levees as well as policy or programmatic gaps. Information will be gathered primarily
from interviews and field trips with staff.
01 Engineering and Asset Data Collection
Engineering and asset information will be collected.
Consultant shall:
a. Prepare a detailed information request for engineering and asset information. Examples include utilities
data in GIS, existing reports and studies that identify known issues or projects, and related City CIP lists.
b. Prepare a spreadsheet to document existing information provided by the City and its use/usefulness.
c. Set up a project GIS and online map to document known issues, other/related City CIP project locations,
field investigation sites, potential projects, and CIP project locations.
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City of Tukwila
SMAP and SWCP Scope of Work
October 1, 2021
Page 10
02 Update Fish Passage Barriers Inventory and Assessment
Consultant shall:
a. Create a brief addendum to the "City of Tukwila Fish Passage Barrier Inventory" by CH2M HILL within
Appendix B of the 2013 SWCP to update the status of the documented fish passage barriers that have
been removed or that now have a different status. No additional fish passage barriers will be identified as
part of this task.
03 Interviews and Preliminary Field Trips w/ Staff
Consultant shall:
a. Attend two, two-hour workshop with City staff to interview them and collect additional background
knowledge, existing practices, problem locations, other stormwater and surface water issues and
potential project ideas.
b. Conduct up to two, one -day preliminary field trips with City staff to view key stormwater facilities, stream
segments, and problem locations. Sites will be selected by the City's team, and the City will provide
driving directions or addresses.
c. Take notes and photographs of sites. Document sites in the project GIS
04 Document Known Issues
Consultant shall:
a. Based on interviews and preliminary field trip, document locations of known issues in the project GIS.
Opportunities to retrofit areas for water quality and/or flow control may be included if City wishes. Up to 90
issues are expected overall.
b. Describe the following attributes of each known issue: name, description, type, source, year last observed
(if known), and status.
c. Document adopted surface water CIP projects that have not begun construction in the project GIS.
d. After documenting the collected known issues, provide an online map where City staff may review
documented known issues, update missing information, and document additional ones.
e. Show existing land use, land cover, topography, storm system, and basins in the online map.
05 Summarize Existing Information
Throughout the project, existing conditions, assets, and analyses will be stored in an interim online GIS map.
Interim mapping and analytical deliverables will be presented in the online interface.
Consultant shall:
a. Attend a two-hour meeting with the City to review results of existing information compilation and discuss
options and priorities for field and technical analyses.
b. Prepare a brief memo summarizing existing information, known issues, and recommendations.
06 Screening
The purpose of this task is to reduce the number of known issues that will be considered further.
Consultant shall:
a. With City participation, develop screening criteria for known issues. The purpose is to bin known issues
into three bins: candidates for CIPs, candidates for systematic/programmatic solutions such as the
Annual Small Drainage Program, and no further action.
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City of Tukwila
SMAP and SWCP Scope of Work
October 1, 2021
Page 11
b. Attend a two-hour meeting with the City to agree on the approach to screening the long list of known
issues. It is anticipated that key staff from Public Works and other departments will be invited to the
meeting, as guided by the City's Project Manager.
c. Apply screening criteria to develop a list of up to 15 known issues that are candidate CIP projects; this list
may include projects on the existing SWCP CIP that have not been implemented.
d. Update the project GIS and online map with screening information.
07 Regulatory & Operations Review
The purpose of this task is to gather information for the update of SWCP Sections 3 and 6. A regulatory gap
analysis was completed by the City in 2020 to compare the City's ongoing stormwater management program with
the NPDES 2019 Phase II Western Washington Municipal Stormwater Permit. Since then, the City has begun
working toward implementing some of the new requirements. Appendix C should include a brief update of the gap
analysis, and Section 3 should describe the City's plans to meet the new permit requirements. Section 6 will be
revised to describe the City's current policies and practices relating to maintenance and operation of the storm
sewer system.
Consultant shall:
a. Document in a list the policies, operational SOPs, guidelines, route maps, and reference materials used
by City staff relating to storm sewer operations and NPDES permit compliance.
b. With City's approval, select up to five items to review in more detail, and review them.
c. Attend a two-hour meeting with the City to gather information on the City's current operations policies and
practices.
d. Update the 2020 regulatory gap analysis with any new progress on compliance.
e. Update Appendix C of the current SWCP (regulations and policies).
f. Update Section 6 of the current SWCP with operations and maintenance policies and practices (draft).
Phase 620 Deliverables
• Existing information spreadsheet
• Online GIS map of known issues and potential projects
• Existing information and known issues memorandum
• Updated known issues online map
• Screening criteria
• List of 15 known issues that are candidate CIP projects
• Updated regulatory gap analysis, draft and final
• Updated Appendix C, Regulations and Policies, draft and final
• Updated Section 6, Operations and Maintenance, draft
Phase 620 Assumptions
• The planning area is defined by the City limits.
• Basins will not be redelineated from the 2013 SWCP.
• Engineering/asset staff workshop (item 620.01.) may be attended by up to three Consultant staff.
• City will mark up the Fish Passage Barrier Inventory table (Table 1 of CH2M HILL memo in Appendix B) to
indicate barriers that have been removed since the 2011 memorandum to the extent that they are aware.
Other than City's institutional knowledge, barrier status will be updated using WDFW's fish barriers GIS.
Barriers will not be removed from the list without confirmation from City staff. It is assumed that no new
barriers will be identified.
• Preliminary field trips (item 620.03) will be attended by up to two Consultant staff.
• City will arrange for right -of -entry, where necessary, for field trips
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City of Tukwila
SMAP and SWCP Scope of Work
October 1, 2021
Page 12
Phase 630 SWCP - Visioning
The purpose of this task is to integrate the City's values and goals into project selection. A scoring matrix will be
developed for the City to evaluate the benefits of potential stormwater projects and establish a priority list for
implementation. The rating system will focus on quantifying project benefits.
01 Scoring Criteria
Consultant shall:
a. Develop a matrix of scoring criteria for City to distribute to internal stakeholders.
b. Revise matrix based on feedback.
Phase 630 Deliverables
■ Project scoring criteria, draft and final
Phase 630 Assumptions
■ The draft scoring matrix will be presented at a meeting attended by up to two Consultant Otak staff.
■ One round of review of the scoring criteria is included.
Phase 640 SWCP - Solutions
01 Project Identification
Consultant shall:
a. Develop a potential project idea for each of the 15 screened known issues. Document as potential
projects in the project GIS and update online map.
b. Describe the following attributes of each potential project in the GIS: name, description, type, associated
known issue(s), and associated field site(s).
c. Attend up to two two-hour meetings with the City to review and discuss the draft project list.
d. Update the GIS and online map.
02 Rate and Rank Draft Project List
Consultant shall:
a. Develop a multi -criteria analysis spreadsheet tool based on the agreed scoring criteria to rating the
benefits of stormwater projects.
b. Rate and rank the draft list of potential projects along with incomplete projects on the current SWCP CIP
c. Meet with City in a two-hour meeting to review and discuss prioritized projects: Populate online map with
project scores and ranks.
d. Revise criteria (minor adjustments), score values, and/or project scores in response to stakeholder
feedback.
e. Re -rate projects based on revisions.
f. Select up to 7 highly -rated new projects to further develop as the CIP, and select up to 8 current SWCP
CIPs that have not been implemented to update cost estimates; verify selections with the City.
g. Update GIS and online map.
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City of Tukwila
SMAP and SWCP Scope of Work
October 1, 2021
Page 13
03 Draft CIP Design
Consultant shall:
a. Review information and GIS data (storm system, soils, topography, utilities, land use, land ownership,
development plans, groundwater, target pollutants, etc.) for each high priority project area.
b. Delineate drainage basins for project sites and estimate flows and volumes necessary for initial BMP/pipe
sizing.
c. Rough locations and facility footprints will be estimated.
d. If needed, spend up to one day visiting the selected CIP sites.
e. Develop up to 7 draft planning -level capital improvement projects.
f. Develop a draft project narrative (two paragraphs) for each.
04 Final CIP Design & Fact Sheets
Consultant shall:
a. Finalize CIP designs.
b. Write a draft fact sheet for each CIP.
c. Write a final fact sheet for each CIP.
d. Update GIS and online map, if needed.
e. Prepare a succinct written SWCP CIP Section (Solutions) narrative that discusses the problem areas,
categories of problems (including SMAP projects), and preferred solutions. The narrative will refer to the
fact sheets and will include the CIP table (schedule. sequencing, costs) developed under Phase 650.
05 Update Surface Water Issues and Solutions
Consultant shall:
a. Update the list and brief description of types of solutions within Appendix D of the current SWCP, draft
and final.
b. Update Appendix E of the current SWCP.
06 Update Atlas
Consultant shall:
a. Create a new atlas as the replacement for Appendix A of the current SWCP. The Atlas will document
▪ The City's stormwater system and water bodies
▪ Basins and catchments used for SMAP
▪ Locations of known issues (indexed to a list of known issues)
▪ Locations of potential projects (indexed to a list of potential projects)
▪ Locations of CIPs (indexed to a list of CIPs)
Phase 640 Deliverables
• 15 project concepts
• Project prioritization, draft and final
• List of selected CIPs (8)
• 7 planning -level CIP fact sheets, draft and final
• Updated Appendix D, draft and final
• Updated SWCP CIP Section, draft
• Replacement Appendix A (atlas), draft and final
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City of Tukwila
SMAP and SWCP Scope of Work
October 1, 2021
Phase 640 Assumptions
• This task assumes no additional data acquisition, such as survey, and no modeling
• Meetings will be attended by up to three Consultant staff
• One round of review of each deliverable
Page 14
Phase 650 SWCP - Funding
01 Prepare CIP Schedule and Table
Based on project sequencing and priorities, the Consultant team will prepare a draft 10 -year schedule for
identified stormwater projects, including up to 15 projects, including new CIPs and projects remaining from the
2013 SWCP.
Consultant shall:
a. Prepare a draft 10 -year schedule for identified stormwater projects
Multi-year projects will be shown as such with the activities (design/permitting versus construction)
and necessary funding broken out by year
b. As the project list and schedule are developed, prepare a draft master stormwater CIP table showing
recommended projects and costs by year.
c. Costs will be developed as described in Phase 650-02 below. Smaller projects, such as minor spot
repairs and ongoing incremental system upgrades, are assumed to have been binned into the annual
R&R category and will require no further analysis or estimating, and will use an annual allocation rather
than estimating costs based on identified issues. Consultant will coordinate with the City regarding the
City's desired R&R or small projects funding allocation. Provide the draft CIP table to the City for review
and comments.
d. Meet with the City to review and discuss comments on the CIP table, make adjustments, and obtain
direction necessary to prepare the final table. The final CIP table will be prepared for submittal to the City
and inclusion in the updated SWCP CIP Section.
02 Prepare CIP Cost Estimates
Cost estimates will be developed for up to 15 CIPs, whether new or remaining in the 2013 SWCP.
Consultant shall:
a. Develop planning level costs. These costs will be developed using professional judgement and recent
experience of team members with similar projects. A planning level contingency will be used as well. The
overall planning level estimate will be broken out into design, permitting, land/easement as needed.
Updated planning level costs will be estimated for projects remaining from the prior CIP. The cost
estimating detail will vary depending on available CIP information — for instance CIPs with fact sheets
(with maps/approximate footprints) will provide more information for cost estimating than projects that only
have a location and description.
b. Feed the cost estimates into the CIP table developed under Task 650-01.
c. Prepare a narrative description of the cost estimating methodology for inclusion in the overall CIP Section
prepared by Otak under Task 640-04.
03 List Revenue Sources
Consultant shall:
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City of Tukwila
SMAP and SWCP Scope of Work
October 1, 2021
Page 15
a. Research and list possible sources of revenue for CIP projects - specifically City general fund, grants,
loans, general stormwater utility revenue, and stormwater utility CIP surcharges.
b. Identify CIP projects that likely receive runoff from WSDOT ROW and roughly estimate the portion of the
project costs that may be eligible to use funds collected from WSDOT under SB 5505. This will involve a
desktop screening of the up to 15 CIP projects to identify if any projects appear to likely receive significant
runoff (directly or indirectly) from WSDOT limited access highway ROW. For projects appearing to
receive significant runoff, Aspect will complete a cursory review of the contributing drainage area and, to
the extent feasible, estimate the approximate portion/share of the CIP cost that could be eligible for
WSDOT funds.
c. Prepare a draft and final Stormwater CIP Revenue Sources narrative for inclusion in the updated SWCP.
The narrative will also include a write-up about potential WSDOT funding, amounts, and requirements
and recommendations for charging WSDOT stormwater utility fees.
Phase 650 Deliverables
■ CIP Schedule and Table, draft and final
■ 15 planning -level CIP cost estimates, draft and final
■ List of possible revenue sources for CIPs
■ List of CIPs and incomplete projects on the 2013 SWCP CIP list that are eligible for use of fees collected from
WSDOT for design and construction and estimate of proportion eligible for funding from fees collected from
WSDOT
■ Stormwater CIP Revenue Sources narrative (draft and final)
Phase 660 SWCP - Implementation
The purpose of this phase is to prepare the Surface Water Comprehensive Plan 2023 Update.
01 Draft SWCP Update
Consultant shall:
a. Update the SWCP
b. Prepare a cover in InDesign
c. Compile appendices
02 Revised Draft SWCP Update
Consultant shall:
a. Log significant comments and respond to them
b. Revise the SWCP based on comments
03 Adopted SWCP
Consultant shall:
a. Log significant comments and respond to them.
b. Revise the SWCP based on comments.
c. Produce a print quality PDF with working links and bookmarks.
d. Print, bind, and deliver up to seven copies of the adopted plan.
e. Finalize and archive data; export online data to an off-line project geodatabase containing data and
analyses collected and created by Consultant .
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City of Tukwila
SMAP and SWCP Scope of Work
October 1, 2021
Page 16
04 Public Involvement and Adoption
Consultant shall:
a. Prepare a SEPA Checklist for the SWCP, including the SMAP.
b. Prepare a presentation for City Council (may be either adapted from existing Story Map(s) developed in
earlier phases or a PowerPoint).
c. Attend up to two City Council Committee meetings or meetings of the full City Council.
Phase 660 Deliverables
■ Draft SWCP with appendices (PDF)
■ Revised draft SWCP with appendices (PDF)
■ Adopted SWCP with appendices (PDF with functional links and bookmarks)
■ Project geodatabase
■ Completed comment log
■ City Council presentation
Phase 660 Assumptions
■ The SWCP will use a new format
■ Text from 2013 SWCP will be copied and updated as appropriate
■ City will compile comments, provide a single set of comments for each draft, and resolve conflicting direction
from commenters
■ Comments on grammar, formatting, typographical errors, minor errors, and minor requests for changes will
not be logged
■ Up to two Consultant staff to attend the Council meetings
■ Assumes the SEPA process results in a determination of non -significance and requires a two-week public
review process
■ City staff prepares the SEPA notice and publications
74
City of Tukwila
City Council Transportation & Infrastructure Services Committee
Meeting Minutes
October 11, 2021 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency
Councilmembers Present:Verna Seal, Chair, De'Sean Quinn, Thomas McLeod
Staff Present: David Cline, Nora Gierloff, Chris Andree, Hari Ponnekanti, Sherry Edquid,
Brittany Robinson, Alison Turner, Mike Perfetti
Chair Seal called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Grant Application: Stormwater Management Action Plan
Staff is seeking Committee approval to apply to the Washington State Department of Ecology
Water Quality Combined Funding Program in the amount of $50,000 to fund a portion of the
Stormwater Management Action Plan.
Committee Recommendation
Unanimous approval.
B. Consultant Agreement: Stormwater Management Action Plan & Surface Water Comp Plan
Staff is seeking Council approval of an agreement with Otak, Inc. in the amount of $366,000
*to prepare and update the Stormwater Management Action Plan and Surface Water
Comprehensive Plan.
Committee Recommendation
Unanimous approval. Forward to October 18, 2021 Regular Consent Agenda.
C. Transportation Demand Management Program Update
Staff provided an update on TDM activities.
Committee Recommendation
Discussion only.
D. WSDOT Transportation Demand Management Agreement
Staff is seeking Council approval of the biennial WSDOT TDM allocation funding in the amount
of $74,204.
Committee Recommendation
Unanimous approval. Forward to October 18, 2021 Regular Consent Agenda.
75
76
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayors review
Council review
10/18/21
RB
ITEM INFORMATION
ITEM No.
6.A.
77
STAFF SPONSOR: RACHEL BIANCHI
ORIGINAL AGENDA DATE: 10/18/ 21
AGENDA ITEM TITLE A weekly update on the City's planning and response to COVID-19 (Coronavirus)
CATEGORY 11 Discussion
10/ 18/21
❑ Motion
Mtg Date
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg Date
SPONSOR n Council 11 Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ TS ❑ P&R ❑ Police ❑ Pr
SPONSOR'S The City is actively engaged in regional efforts to address the coronavirus (COVID-19).
SUMMARY Staff are providing the Council with updated information regarding the City's response to
COVID-19.
REVIEWED BY ❑ Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Com ❑ Planning/Economic Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: N/A COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
N/A
N/A
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
MTG. DATE
ATTACHMENTS
10/18/21
Coronavirus Report
77
78
CORONAVIRUS RESPONSE UPDATE
October 18, 2021
* Denotes All New Content in the Section
ESSENTIAL SERVICES AND CITY OPERATIONS
* Essential Services & City Operations
In order to have consistency across public -facing activitues at the City Hall campus, beginning October 4, 2021
the permit counter, City Hall and human services in-person office hours will all be Mondays and Wednesdays
from 8:30 to noon. All services remain available remotely. Masks are required at all times in City facilities. City
staff that are able are encouraged to work remotely until January 3, 2022.
Total in-person customer volume for the week of October 4, 2021:
• Permit Counter: 5
• City Hall: 7
• Human Services: 1
* Human Services
Human Services staff assisted six households (10 individuals). Total allocated this week was $7,706.20. The least
amount of rent owed was $900 the highest amount owing was $4,500. The EPRAP program for COVID-related
rental assistance continues to serve Tukwila residents. Staff currently has nine additional households in various
stages of the intake process which includes three Maple Crest households.
Residents and landlords who applied for the EPRAP program can check their status by going to:
https://kingcounty.gov/depts/community-human-services/COVID/eviction-prevention-rent-assistance
Source
General Fund Contracted
Partners
Covid Rental & Utility Assistance
Sewer/Water
HB 1406 Rental Assistance
Information from the community
on total past due rent amount
Households
Assisted/Ind
4/8
2/2
Funding Breakdown
Rent: $4248
Utility: $
Rent: $2417
Utility: $1041.20
$500-$1,200 = 2
$1,250-$3,500 = 6
$3,600-$4,000 = 2
Over $4,000 = 1
79
Fire Staffing and CaIIs for Service
There have been no changes to Fire staffing since the last report.
Police Staffing and CaIIs for Service
There have been no changes to Police staffing since the last report.
* Business Recovery
Business Re -Openings and Closings
Washington's economy is open. Nearly all businesses and public spaces including restaurants,
stores, offices, theaters, outdoor events, and other places can operate at full capacity with no
physical distancing requirements. The Delta variant continues to spread rapidly. COVID-19 cases,
hospitalizations, and deaths have declined since early September but are still much higher than
they were this past June and July.
On August 18'" Governor Inslee announced a vaccine requirement for employees working in K-12,
most childcare and early learning, and higher education. The vaccination requirement also
applies to workers of State agencies. On September 9'" President Biden announced that the
Federal government will require businesses with over 100 employees to require employees to be
vaccinated or get regular testing. Businesses are waiting for implementation guidance from OSHA
and/or State L&I.
On September 16'" King County announced a new vaccine verification requirement. Starting on
October 25'" people will be required to show proof of full vaccination to enter public places such
as outdoor events with 500 or more people, indoor recreational activities of any size such as
restaurants, bars, performances, theaters, conferences, gyms, and professional sports. The
requirement starts for small bars and restaurants (seating capacity of 12 or fewer) on December 6.
Outdoor dining, take-out, grocery stores, retail stores, private events at private locations, and other
situations are exempt. Unvaccinated people can still attend by showing proof of a negative
COVID-19 test. People do not have to show identification when showing proof of vaccination.
An expanded statewide mask mandate took effect on August 23rd, every person (including
customers and employees) is required to wear masks when indoors with someone from outside
their household, however, there are exceptions. For example, the requirement does not apply to
people who are working indoors by themselves or are vaccinated and only working with other
employees. Businesses can adopt more stringent requirements. Under the Governor's
Proclamation 20-25.15 businesses are prohibited from allowing customers to enter or remain in an
indoor space in a business unless the customer is wearing a face mask. On September 13'" masks
also became required (for both vaccinated and unvaccinated) for outdoor events with 500 or
more attendees.
Business Assistance
There are some government funding programs still accepting applications including the Economic
Injury Disaster Loan (EIDL) program and the Small Business Flex Fund. The programs offer low interest
loans to small businesses. Through EIDL some small businesses may be eligible for grants up to
$15,000. We anticipate that later this year the State will implement a $50 million fifth round of the
Working Washington small business grant program. The State is also significantly limiting increases in
unemployment insurance costs for businesses.
80
King County is distributing $145 million of federal funds for residential rental assistance and eviction
prevention to tenants and landlords through their Eviction Prevention and Rental Assistance
Program (EPRAP).
Unemployment
The unemployment claims data report is included monthly and is included in the packet of the
October 18, 2021 Council meeting.
Staff emailed all Tukwila businesses with information on a webinar promoting the Worker Retraining
Funding Program that can pay for tuition and fees for workers to find a new job or career.
MEETING THE COMMUNITY'S BASIC NEEDS
* Food Resources and Distribution
Senior Meals, number of meals distributed.
Week of 10/11
Tukwila Pantry
Building is currently under re -construction for
better usage.
Duwamish Curb Cafe 25
Meals on Wheels 171
10/7 263
10/09 251
10/12 382
81
COVID-19 UPDATES
* Covid-19 Tukwila Overview
Go to other dashboards: COVID-19 Vaccinations COVID-19 Outcomes by Vaccination Status
Level of Community
Transmission
High
Cases Hospitalizations Deaths
2,541 121 21
Select a location Change the type of locations
Tukwila
• City
o Health Reporting Area
o Region
View HRA Meg
w R1SLeg
People Completed
Vaccine Series
Not yet available
Hover over graphs
and text for more
details
Cases
5 daily average cases
+8 new cases since 10/12/21
-21% decrease
in the last 7 -days (33)
from the prior 7 -days (42)
9
8
7
6
5
4
3
2
1
07/01/21 08/01/21 09/01/21 10/01/21
Specimen Date (last 120 days)
Hospitalizations
0 daily average hospitalizations
+0 new hospitalizations since 10/12/21
-100% decrease
in the last 7 -days (0)
from the prior 7 -days (1)
4
2
0
07/01/21 08/01/21
09/01/21 10/D1/21
Admission Date (last 120 days)
Deaths
2.0
1.5
+0 new deaths since 10/12/21 1.a
<1 daily average deaths
O% change
in the last 14 -days (1)
from the prior 14 -days (1)
*Mobile Vaccination Team
0.5
0.0
07/01/21 08/01/21 09/01/21 10/01/21
Death Date (last 120 days)
The Tukwila Fire Department' Mobile Vaccine Team (MVT) is investigating how it can support
vaccinations in the schools.
82
* Vaccine Update & Locations
There are many ways for community members to access the vaccine at no cost. Multiple
appointments are available at sites in the area, as well as private opportunities. Visit
vaccinelocator.doh.wa.gov for location and appointment opportunities.
Free COVID-19 vaccinations are offered at pop-up clinics at the Tukwila Village Farmers Market
and Westfield Southcenter. Appointments and proof of residency are not required. The Tukwila
Village pop-up provides free $50 gift cards to Fred Meyer. More info at:
https://experiencetukwila.com/event/tukwila-covid-19-vaccination-clinics/
Vaccinations in King County as of October 13, 2021:
• 1 dose: 1,703,999 or 87.3%
• 2 does: 1,596,356 or 81.8%
Below is a zip code map of vaccinations as of October 13, 2021 (percentage of population 12+
with at least one dose) in King County, with Tukwila's two zip codes highlighted:
• 98168: 86.0%
• 98188: 91.2%
Map of KC residents who have at least one dose among ages 12+ years ofd
iooa
2021 Mapbox O OpenStreetMap
Below is a chart of vaccinations by region in King County. Note that South King County has a lower
vaccination rate than many other areas in the county.
83
Table of all KC residents who have at least one dose by age group and regions
12+ years 12.19 years 20.29 years 30-39 years 40-49 years 50-59 years 60-69 years 70-79 yeses 80+ years
old old old old old old old old old
Overall King County 872% 75.4% 74.5% 82.7% 911% 93.8% >95% >95% >95%
Rant 94.1% >95% 851% 81.2% >95% >95% >95% >95% >95%
4 North 90.4% 76% 789% 913% >95% 85.2% >95% >95% >95%
Regions Seattle 85.2% 735% 72A% 879% 92.8% 91.7% 864% >95% 91.7%
South815% 60% 684% 74.2% 80.7% 90.7% >95% >95% >95%
Kirklssnd,Redmond, Bothell, and 91.1% 89.7% 739% 87% >95% 933% 93% >95% >95%
N Seattle and Shoreline 853% 723% 693% 853% >95% 88.7% 933% >95% 92.6%
Central Seattle 823% 69.7% 743% 909% 843% 851% 73.7% 92.6% 92%
W Seattle, S Seattle, Dclridge and Highlin c 91.2% 79.6% 761% 899% >95% >95% >95% >95% 863%
10 Burien, Renton, Tukwila and Seatac 85.0% 683% 683% 784% 91.2% >95% >95% >95% >95%
Regions Auburn, Kent, and Federal Way 79.1% 56.1% 655%71.8% 78.1% 92.1% >95% >95% >95%
South Fall icing County 78596 559% 72.5% 703% 71.3%82.7% >95% >95% >95%
Bellevue, Issaquah and Mercer island 95% >95% 91.7% 87496 >95% >95% 91.2% 88.9% >95%
East King County 943% >95% 943% 67.8% 94% >95% >95% >95% >95%
Vashon Island >95% 864% >95% >95% 843% 75.2% >95% >95% >95%
* COVID-19 Testing
The following are the number of individuals tested over the past week at the Church by the Side of
the Road. This is a regional testing facility drawing individuals from across south King County. All
testing locations in the region are seeing a significant surge in the number of people requesting tests.
King County has contracted with off-duty officers to provide traffic management along Tukwila
International Boulevard and Military Road to mitigate traffic impacts in the neighborhood.
10/12 - 427 individuals tested
10/11 - 569 individuals tested
10/10 - closed
10/9 - 393 individuals tested
10/8 - 505 individuals tested
10/7 - 526 individuals tested
10/6 - 622 individuals tested
* WA Notify
WA Notify (also known as Washington Exposure Notifications) is a free tool that works on smartphones to alert
users if they may have been exposed to COVID-19 without sharing any personal information. It is completely
private and doesn't know who you are or track where you go.
To download the app:
itOn an iPhone, enable Exposure
Notifications in Settings:
• Go to Settings
• Scroll down to Exposure Notifications
• Click "Turn On Exposure Notifications"
• Select United States
• Select Washington
On an Android phone:
• Go to the Google Play Store
• Download the WA Notify app
For Android or iPhone, scan the QR code:
84
TO:
FROM:
DATE:
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
City Council
Derek Speck, Economic Development Administrator
October 13, 2021
SUBJECT: Unemployment Report through September 25, 2021
The attached graphs show the percent of workers receiving unemployment benefits for King
County and zip codes 98168 and 98188 for the week ending September 25, 2021.
The charts reflect four types of unemployment benefits: Regular Unemployment Insurance,
Extended Benefits, Pandemic Unemployment Assistance (PUA), and Pandemic Emergency
Unemployment Compensation (PEUC). As you can see from the graphs, the percent of workers
receiving unemployment benefits has improved significantly from the peak in May 2020. This
reflects that many people returned to work as businesses reopened and customers returned.
After the initial reopening in early 2020, employment continued to gradually improve.
Throughout the recovery, employment in zip codes 98168 and 98188 lagged behind the
average for King County as a whole. The higher rates of workers receiving unemployment
benefits in these two zip codes as compared to King County is due to differences between the
types of jobs and industries. Workers in these two zip codes are more likely to work in jobs that
cannot work remotely and in industries that have been most affected by the pandemic such as
entertainment, hospitality, retail, restaurants, and transportation.
As you see in the chart below, there was a very significant decrease in the percent of workers
receiving unemployment benefits in late September as compared to a month earlier. Normally,
that would clearly be an excellent sign but, in this case, we do not know how much of that
decrease was due to people finding work compared to losing the expanded and extended
Federal unemployment benefits which ended the week of September 4th. It is likely the numbers
reflect a combination of those effects. Fortunately, many businesses in our area are hiring.
Percent of Workers Receiving Unemployment Compensation
Week Ending August 21
Week Ending September 25
King County
3.9%
1.1%
98168
6.7%
1.9%
98188
8.7%
2.3%
Notes:
(1) The percent of workers receiving unemployment benefits is related but not the same as
the "unemployment rate". Official unemployment rates are not available for cities under
25,000 in population.
(2) Unemployment insurance claims data is not available for the specific boundaries of the
City of Tukwila. The attached charts represent two zip codes, which include parts of
Tukwila, SeaTac, and possibly parts of unincorporated King County.
85
INFORMATIONAL MEMO
Page 2
(3) Regular unemployment is the standard program for unemployed workers. Eligible
unemployed workers may receive regular unemployment benefits for up to 26 weeks.
(4) Extended Benefits provides regular unemployment benefits for workers unemployed
longer than 26 weeks.
(5) Pandemic Unemployment Assistance (PUA) is a program for self-employed people,
independent contractors, and part-time workers (with fewer than 680 hours).
(6) Pandemic Emergency Unemployment Compensation (PEUC) is an additional $300 per
week of benefits.
(7) Data is from https://www.kingcounty.gov/depts/health/covid-
19/data/impacts/unemployment.aspx.
86
INFORMATIONAL MEMO
Page 3
King County
16,711 King County workers received unemployment benefits from September 19,
2021- September 25, 2021
Percent of adults age 16-64 receiving unemployment benefits from 9/19/2021-9/25/2021
Continued claims per capita (96)
0 65
14.0%
t. 12.095
E
E 10.0%
v
6.096
4.0%
a
2.045
0.045
4/1/20
8.095
Click on the map to view claims
for each ZIP code in chart
below
View:
Number of Workers Receiving UI
Percent of Workers Receiving UI
New Claims Filed This Week
Use slider or arrowsto change
week shown on map:
9/19/2021-9/25/2021
Show history
Highlight ZIP code:
No items highlighted
*Estimated bythetotal number of new UI
claims per 100 people ages 16-64
-UI = Unemployment Insurance;
- PUA = Pandemic Unemployment Assistance;
-PEUC= Pandemic Emergency Unemployment
Claims;
- EB = Extended Benefits. See Notes tab for
details_
Percent of workers receiving unemployment in King County by week
6/1/20 8/1/20 10/1/20
1496
12/1/20 2/1/21 4/1/21 6/1/21 8/1/21 10/1/21
87
INFORMATIONAL MEMO
Page 4
ZIP Code 98168
16,711 King County workers received unemployment benefits from September 19,
2021- September 25, 2021
Percent of adults age 16-64 receiving unemployment benefits from 9/19/2021-9/25/2021
N.ITc.
Continued claims per capita (46)
65
g Unemployment
Percent of Workers Recei
88
26.045
15.095
10.046
5.096
0.096
Click on the neap to view claims
for each ZIP code in chart
below
Percent of workers receiving unemployment in 98168 by week
View:
Number of Workers Receiving U I
Percent of Workers Receiving U I
New Claims Filed This Week
Use shier or arrows to change
week shown on map:
9/19/2021-9/25/2021
Show history
Highlight 719 code:
No items highlighted
*Estimated bythetotal number of new UI
claims per 100 people ages 16-64
- 61=Unemployment Insurance;
- PUA = Pandemic Unemployment Assistance;
- PEUC = Pandemic Emergency Unemployment
Claims,
- Hi =Extended Benefits_ See Notes tab for
details.
1.946
4/1/20 6/1/20 8/1/20 10/1/20 12/1/20 2/1/21 4/1/21 6/1/21 8/1/21 10/1/21
INFORMATIONAL MEMO
Page 5
ZIP Code 98188
16,711 King County workers received unemployment benefits from September 19,
2021 September 25, 2021
Percent of adults age 16-64 receiving unemployment benefits from 9/19/2021-9/25/2021
r itsan
Continued claims per capita (55)
Percent of Workers Receiving Unemployment
25 0%
20.0%
15.0%
10-0%
5 0%
10%
Click on the map to view claims
for each ZIP code in chart
below
Percent of workers receiving unemployment in 98188 by week
View:
Number of Workers Receiving UI
Percent of Workers Receiving UI
New Claims Filed This Week
Use slider or arrows to change
week shown on map:
9/1912021-9/25/2021
Show history
Highlight ZIP code:
No items highlighted
'Estimated by thetotal number of new UI
claims per 100 people ages 16-64
- UI = Unemployment Insurance;
- PUA = Pandemic Unemployment Assistance,
-PEUC=Pandemic Emergency Unemployment
Claims;
- E8 = Extended Benefits. See Notes tab for
details.
411/20 6/1/20 8/1120 10/1120 12/1/20 2/1/21 4/1/21 6/1;21.
2
%
89
90
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
9/13/21
MB
❑ Motion
Mtg Date
❑ Resolution
Mtg Date
9/27/21
MB
11 Public Hearing
❑ Other
Mtg Date
10/11/21
MB
Mtg Date 9/13/21
SPONSOR ❑ Council ❑ Mayor ❑ Admin
10/18/21
MB
SPONSOR'S New multifamily design guidelines must be adopted and existing multifamily development
SLTb MARY standards amended to allow residential development on certain lands covered by the
Tukwila South Overlay (TSO) district. Staff is requesting the Council hold a public hearing
on the proposed draft ordinance and forward this item for discussion at the September 27,
2021 and adoption at the October 4, 2021 Regular Meeting.
REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance
❑ LTAC ❑ Arts Comm. ❑ Parks Comm.
DATE: 8/2/21 COMMITTEE CHAIR: HOUGARDY
ITEM INFORMATION
ITEM No.
6.B.
STAFF SPONSOR: MAX BAKER
ORIGINAL AGENDA DATE: 9/13/21
AGENDA ITEM TITLE Tukwila South Overlay proposed design guidelines and development standards.
CATEGORY 11 Discussion
9/27 & 10/11
❑ Motion
Mtg Date
❑ Resolution
Mtg Date
11 Ordinance
❑ Bid Award
Mtg Date
11 Public Hearing
❑ Other
Mtg Date
Mtg Date
Mtg Date 10/ 18/21
Mtg Date 9/13/21
SPONSOR ❑ Council ❑ Mayor ❑ Admin
❑ Finance ❑ Fire ❑ P&'R ❑ Police ❑ PIF
Svcs 11 DCD
SPONSOR'S New multifamily design guidelines must be adopted and existing multifamily development
SLTb MARY standards amended to allow residential development on certain lands covered by the
Tukwila South Overlay (TSO) district. Staff is requesting the Council hold a public hearing
on the proposed draft ordinance and forward this item for discussion at the September 27,
2021 and adoption at the October 4, 2021 Regular Meeting.
REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance
❑ LTAC ❑ Arts Comm. ❑ Parks Comm.
DATE: 8/2/21 COMMITTEE CHAIR: HOUGARDY
/1 Planning & Community
Dev.
❑ Planning Comm.
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Department of Community Development
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
9/13/21
Forward to Committee of the Whole
9/27/21
Forward to Committee of the Whole
10/11/21
MTG. DATE
ATTACHMENTS
9/13/21
Informational Memorandum dated 8/2/21 (updated after Committee) with attachments
PowerPoint
Minutes from the Planning and Community Development Committee meeting of 8/2/21
9/27/21
*No attachments - Please refer to 9/13/21 C.O.W. packet*
10/11/21
Informational Memorandum dated 10/4/21
Proposed revisions
to TSO development standards
Link to 9/13/2021 Agenda Packet
10/18/21
Ordinance (in strike-thru underline format after 9/13/21 C.O.W.)
q
92
NOTE: Text in underline and strike-thru format—and with shading—
shows text being added or deleted from the ordinance version
that was included in the agenda packet at the 9/13/21 C.O.W.
meeting and as per discussion at the 10/11/21 C.O.W. meeting.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AMENDING VARIOUS ORDINANCES
AS STATED HEREIN AND AS CODIFIED IN VARIOUS SECTIONS
OF TUKWILA MUNICIPAL CODE (TMC) TITLE 18, "ZONING"
(18.41.080, 18.41.090, 18.41.100, 18.50.083 AND 18.52.040), TO
SET DEVELOPMENT STANDARDS FOR MULTI -FAMILY
RESIDENTIAL DEVELOPMENTS IN THE TUKWILA SOUTH
OVERLAY ZONE; PROVIDING FOR SEVERABILITY; AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City of Tukwila desires to implement the proposed Tukwila South
Master Plan (Ordinance No. 2234) required by the City's Comprehensive Land Use Plan;
and
WHEREAS, the City also desires that its Zoning Code include development standards
and design guidelines for residential uses in the Tukwila South area; and
WHEREAS, Ordinance No. 2235 amended Title 18, "Zoning," of the Tukwila Municipal
Code (TMC) in 2009 to implement the Tukwila South Master Plan by creating the Tukwila
South Overlay (TSO) zone and to integrate regulations for that district with the existing code;
and
WHEREAS, Table 18-6, "Land Uses Allowed by District." was amended by Ordinance
No. 2235 to allow multi -family dwellings, including multi -family units above office and retail
uses, senior citizen housing and assisted living facilities for seniors to be permitted in the
Tukwila South Overlay zone after a residential design manual with criteria for approval is
adopted by ordinance; and
WHEREAS, when Ordinance No. 2235 adopted the TSO zone and standards in 2009,
it was expressly contemplated that development standards regarding residential uses would
be adopted in the future; and
WHEREAS, the Tukwila South Project Draft Environmental Impact Statement (DEIS)
was issued April 5, 2005, the Final EIS was issued on July 7, 2005, and an Addendum to
the Final EIS was issued on September 23, 2005; and
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WHEREAS, on July 19, 2021, the City was informed by the Washington State
Department of Commerce that it had met the Growth Management Act notice
requirements under RCW 36.70A.106; and
WHEREAS, on June 10, 2021, the Tukwila Planning Commission, following
adequate public notice, held a public hearing to receive testimony concerning amending
the Tukwila Municipal Code and at that meeting adopted a motion recommending the
proposed changes; and
WHEREAS, on September 13, 2021, the Tukwila City Council, following adequate
public notice, held a public hearing to receive testimony concerning the recommendations
of the Planning Commission;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Chapter 18.41.080 Amended. Ordinance Nos. 2580 §3 and 2235 §10
(part), as codified at Tukwila Municipal Code (TMC) Section 18.41.080, "Design Review,"
subparagraph E.9, are hereby amended to read as follows:
E.9. Substantial conformance with the criteria contained in the Tukwila South Design
Manual for commercial development, the Tukwila South Residential Design Guidelines, or
other Design Manual as stipulated by TMC Chapter 18.60.
Section 2. Chapter 18.41.090 Amended. Ordinance Nos 2580 §4 and 2235 §10
(part), as codified at TMC Section 18.41.090, "Basic Development Standards," are hereby
amended to read as follows:
18.41.090 Basic Development Standards
A. Residential Uses.
1. Residential use development on all lands within the TSO shall conform to
the development standards set forth in TMC Section 18.41.090.A and the Tukwila South
Residential Design Guidelines. Modifications to these standards are available pursuant
to TMC Section 18.41.100, "Modifications to Development Standards through Design
Review."
2. The development standards herein are based on the height of new
residential buildings. Specifically:
a. Buildings three stories or less are subject to townhouse and low-rise
standards.
Buildings between four to seven stories are subject to mid -rise
standards.
c. Buildings eight stories or taller are subject to high-rise standards.
d. For buildings with a varying number of stories, the tallest number of
stories shall determine which set of standards apply.
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Page 2 of 13
Table 18.41.090
Tukwila South Overlay Residential Development Standards
Standard
Setbacks/yards, minimum
TSO
Townhouses & Low-rise
(3 stories or less)
(feet)
TSO
Mid -rise
(4-7 stories)
TSO
High-rise
(8 or more stories)
Front'
Arterial streets
15
15
15
All other streets
10
10
10
Side2
Up to 3rd story
5
53
53
41h story and above
n/a
154
154
Rear3
Up to 3rd story
5
53
53
41h story and above
n/a
154
154
1 In the event modifcation is pursued under TMC Section 18.41.100, front setbacks may be
reduced to no less than 5 feet.
2 Structures or portions of structures containing multi -family dwelling units that have solar
access only from a side or rear setback -facing window(s) must be set back at least 15 feet
from side and rear property lines. Structures must also maintain at least 15 feet of separation
from adjacent structure elevations that provide the only solar access for a multi -family
dwelling unit. See the Tukwila South Residential Guidelines for a graphic example.
3 When adjacent to a townhouse, the minimum setback is 15 feet.
4 When adjacent to a townhouse, the setback for portions of a structure taller than 35 feet must
increase by 1 foot for each additional 1 foot in building height.
Building height, maximum
Building Height
(feet)
45
85
125
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Standard
TSO
Townhouses & Low-rise
(3 stories or less)
Outdoor lighting height, maximum (feet)
TSO
Mid -rise
(4-7 stories)
TSO
High-rise
(8 or more stories)
Light poles in parking
areas
Light poles along
pedestrian walkways,
trails, plazas, building
entries, and other
pedestrian -oriented
areas
Building wall -mounted
lighting
Building mounted
lights fully recessed
into the underside of a
ceiling, soffit, or
overhang
20
20
20
12
12
12
15
15
15
No limit
Building length, maximum (feet)
Maximum building
length
No limit
No limit
200
200
200
Recreation space per unit, minimum square footage (see TMC Section 18.41.090.3 for more
information)' 8
Recreation space
Residential development must provide on -sites and off-site10
recreation space at the following standard:
• 200 square feet total.
• 75 square feet per unit, on-site.
• 125 square feet per unit, off-site.
Senior citizen housing must provide 100 square feet of recreation space per unit.
8 Developments with 10 or more dwelling units must provide a children's play area in the on-
site recreation space. A children's play area is not required for senior citizen housing or if the
proposed structure or related development project is within 1/4 mile, measured along
constructed sidewalks and/or trails of the perimeter, of a recreation facility for children that is
open to residents of the proposed structure.
9 Recreation area provided on-site must be functional space for active and passive recreation
purposes and located within the same parcel or tract as the proposed development.
10 The Director may approve the required off-site recreation area to be located on-site provided
that the recreation space meets the design guidelines set forth in this chapter. If off-site
recreation space is approved to be located on-site, that space must be active outdoor
recreation space.
on site, the applicant shall demonstrate why off site recreation space is impractical to be
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Page 4 of 13
Standard
TSO
Townhouses & Low-rise
(3 stories or less)
Parking spaces per dwelling unit, minimum
TSO
Mid -rise
(4-7 stories)
TSO
High-rise
(8 or more stories)
Studio
1 -bedroom
2 -bedroom
3 -bedroom
1
1
1
1
1
1
1.5
1.5
1.5
2
2
2
3. Off -Site Recreational Area Requirements. The following requirements
would apply to Off -Site Recreational Areas within the TSO district:
a. Off -Site Recreational Area Conditions:
(1) Off-site recreation areas must be accessible within 1/4 mile for a
children's play area up to 1/2 mile for all other offsite recreation areas as measured from the
closest structure containing residential units; accessory buildings such as fitness centers,
parking garages, utility structures, etc. will not qualify. The entire ar e - e ,+te
recreation space shall be credited toward meeting the offsite recreation space requirement
if any portion of it is within the 1/2 mile perimeter measurement of the proposed residential
" Off-site recreation space located up
to 1 mile from a structure containing residential units as measured along existing or future
sidewalks and trails shall be credited toward meeting the offsite recreation space
requirement.
(2) A recreation area constructed in fulfilment of this requirement should
be designed to serve the neighborhood in which it is located. The space may be privately -
owned, provided residents living in the area have access. New improvements must be
located adjacent to, and highly visible from, a street (public or private) or public trail. The
exact facilities to be located will be evaluated during the design review and/or platting
prece s and will be scaled appropriately to the overall size of the recreation area provided.
The facilities to be located will be approved by the Director during the design review and/or
platting process.
b. Minimum Off -Site Recreational Area Design: Minimum size
requirements apply: 1/ 4 acre of usable off-site recreation space must be provided to meet
the standard. This qualifies as the minimum size for an off-site recreation area. These 1/1
in the list below: Off-site recreational areas must be designed and sized to accommodate a
combination of active and passive recreational facilities.
Examples of qualifying facilities:
(1) Children's play equipment
(2) Picnic areas and/or tables
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(3) Benches
(4) Pea patch/other specialized community garden
(5) Grassy fields/areas of suitable size for active recreation
(6) Sport courts
(6) Trails and associated landscaped corridors on private property
(7) Other amenities the Director determines meet the goal of
providing active or passive recreation opportunities
c. Larger Off -Site Recreational Areas:
(1) Any offsite recreation area developed in excess of the offsite
recreation area requirement for a given development, regardless of their size and subject
to the 1/4 -acre size minimum, may be banked toward future development for an indefinite
period.
(2) Should a larger, consolidated recreation area of 2.0 acres or more
be provided, the improvements can be used to fulfill current development proposal
requirements. See "Timing of Recreation Space Provision" below for more information.
(3) If a project constructs a recreation area of less than 2.0 acres but
greater than a development's required offsite recreation amount, the area developed in
excess may be banked only if the offsite recreation area is constructed at the same time
as the residential project.
(4) To qualify, the proposed recreation area must be located adjacent
to, and highly visible from, a street (public or private) or trail and provide a range of active
and passive recreational opportunities (as outlined in this Chapter) for multiple ages and
physical abilities. Only those areas that are usable may count towards the off-site
recreation space requirement. The following areas are excluded: parking lots, utility
sheds, inaccessible natural/planted areas, any landscaped area required by code, and
unimproved steep slopes as defined in TMC Section 18.45.120.
(5) Larger off-site recreational areas are typically characterized by
recreational activities that serve a range of individuals and groups, such as field games,
court games, craft areas, playground apparatus, picnicking, and space for quiet/passive
activities. Neighborhood recreation areas may contain active recreational facilities such
as softball, basketball, volleyball, handball, tennis, children's play structures, trails, and
grass areas for activities and/or picnic facilities. The exact facilities to be located will be
determined during the design and/or platting process and will be scaled appropriately to
the overall size of the recreation area provided.
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d. Timing of Recreation Space Provision: Construction of off-site
recreation space must meet the following timelines.
(1) For sites under 2.0 acres in area, the off-site recreation space must
be constructed and receive final construction permit approval prior to the issuance of
certificate of occupancies for any project receiving credit for the off-site recreation space.
(2) For sites equal to or in excess of 2.0 acres, the City will permit
delayed construction of the off-site recreation space as follows:
(a) Construction permits must be applied for within two years of the
associated residential project(s) using such off-site recreation space to satisfy their
recreation space requirement and receiving certificate(s) of occupancy. Provided:
i. A financial guarantee (bond, assignment of account,
irrevocable standby letter of credit, or cash), acceptable to the Director, in an amount
necessary to complete the off-site recreation improvements is provided to the City.
ii. The owner of the property for the off-site recreation area has
provided an appropriate legal mechanism acceptable to the City to access the identified
off-site recreation area, such as an easement, at no cost, and to construct the off-site
recreation space improvements in the event that the applicant and/or property owner have
not completed the improvements within the prescribed timelines.
iii. The requirements in TMC Section 18.41.090.A.3.d.(a).i and
ii are not required if the permits for off-site recreation space have received final approval
by the City.
(3) No additional residential projects within the 1/2 mile radius of the
deferred off-site recreation area will be allowed to move forward with construction until
such off-site recreation space construction has been completed.
(4) Construction of the off-site recreation improvements must be
completed within a timely manner from permit approvals. If adequate provisions, as
determined by the Director, cannot be put in place to ensure the future construction of the
off-site recreation space, then the space shall be constructed prior to the issuance of any
certificate of occupancy for any developments using the off-site area to meet recreational
space requirements.
e. Sensitive Area Tracts: Off-site recreation space credit can be given
for any trails, lookouts, or other passive recreation activities constructed within sensitive
area tracts, subject to compliance with the City's Sensitive Area Master Plan for Tukwila
South and the City's Environmental Areas Ordinance. The sensitive areas tracts would
need to meet the locational requirements outlined in this Chapter (1/2 mile from closest
perimeter of a residential project). Only the areas of improvement within a sensitive area
tract would count towards the recreation space requirement, not the entire tract.
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4. Performance Standards: Use, activity, and operations within a structure or
a site shall comply with: (1) standards adopted by the Puget Sound Air Pollution Control
Agency for odor, dust, smoke and other airborne pollutants; (2) TMC Chapter 8.22,
"Noise"; and (3) adopted State and Federal standards for water quality and hazardous
materials. In addition, all development subject to the requirements of the State
Environmental Policy Act, Chapter 43.21C RCW, shall be evaluated to determine whether
adverse environmental impacts have been adequately mitigated.
B. Connectivity and Circulation Guidelines.
1. Any development with a residential component shall front a roadway that
meets City approved public or private street standards.
2. Access to development sites needs to include provisions for non -motorized
circulation, including dedicated pedestrian access that separates pedestrians from
motorized traffic via curb and/or landscaped planter strip. Development along public
rights-of-way should not preclude bus stops and bike infrastructure. Private street
development, contained within tracts or easements, may be required to include shared
and/or dedicated bike lanes, on -street parking, and/or drop-off/loading zones.
3. Existing curb cuts from Southcenter Parkway and South 200th Street are to
be used for access to the adjacent development sites and to extend private streets,
contained within tracts or easements. If no curb cut exists along an existing road fronting
a development site, City of Tukwila Public Works may review and approve new curb cut
location(s) along such street frontage, subject to intersection spacing and site distance
standards.
4. New streets are encouraged to connect to adjacent parcels at an interval no
greater than 700 feet. Where nearby parcels and associated private streets have already
been developed, proposed private streets, whether in tracts or easements, shall align and
connect.
5. Future block development is encouraged to create a maximum block
perimeter 2,000 linear feet. The block will be defined with a minimum of two vehicle
through connections. The remaining two sides of the block may be pedestrian/bicycle
connections only or could accommodate vehicle traffic; see example below.
6. Permanent dead-end streets should be avoided, if possible.
7. All developments must meet minimum Fire Department and Public Works
Department access and grade requirements including, but not limited to, minimum street
clearance, turning radii, and turnaround design.
8. The Director may provide exceptions to these guidelines in the event they
are unable to be adhered to due to physical/topographical constraints, the creation of an
unusable parcel(s) of land, or an inability to fulfill the requirements without significantly
interfering with the proposed function(s) of the development given that the overall intent
of the guidelines is still fulfilled.
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100
BLOCK EXAMPLE:
J
Keernum Block face 700feec
New Street
Block A
i
f�.dmun wear j I,
Palmate, LIM Feetea.
Naw Peclettrian/8kycle Path �1-
1I
1I
Block B
I �
I �
8
1
Section 3. Chapter 18.41.100 Amended. Ordinance No. 2235 §10 (part), as codified
at TMC Section 18A1.100, "Modifications to Development Standards through Design
Review," is hereby amended to read as follows:
18.41.100 Modifications to Development Standards through Design Review
A. An applicant may request a modification to the Basic Development Standards
established by TMC Section 18.41.090 as part of a design review application. The
applicant shall submit a written description of the proposed modification and address the
decision criteria stated in subsection 18.41.100.B; the Director may condition the approval
of a modification request when such conditions are necessary to achieve conformity with
these decision criteria.
B. The Director may grant modifications to the Basic Development Standards
established by TMC Section 18.41.090 for individual cases provided that, for development
of a residential use, the Director shall find that either the modification is allowed because
it results in a more thoughtful urban design for the project consistent with the Tukwila
South Residential Design Guidelines, or that all five criteria below are met and, for
development of a non-residential use, the Director shall find that all five criteria below are
met:
1. The modification is required due to unique circumstances related to the
subject property that create significant practical difficulties for development and use
otherwise allowed by this code;
2. The modification conforms to the intent and purpose of the Tukwila South
Master Plan, any applicable development agreements, and this code;
3. The modification will not be injurious to other property(s) in the vicinity;
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4. The modification will not compromise the current or reasonably anticipated
provision of circulation, access, utility service or any other public service; and
5. An approved modification shall be the minimum necessary to ameliorate the
identified practical difficulties giving rise to the request.
Section 4. Chapter 18.50.083 Amended. Ordinance Nos. 2580 §5, 2199 §16, and
1758 §1 (part), as codified at TMC Section 18.50.083, "Maximum Building Length," are
hereby amended to read as follows:
18.50.083 Maximum Building Length
In the MDR and HDR zone, the maximum building length shall be as follows:
For all buildings except as described
below:
MDR
HDR
50 ft.
50 ft.
Maximum building length with bonus for modulating off -sets:
• For structures with a maximum building
height of 2 stories or 25 feet, whichever
is less, and having horizontal modulation
or a minimum vertical change in roof
profile of 4 feet at least every two units or
50 feet, whichever is less
MDR
HDR
.100 ft.
200 ft.
• For structures with a building height over
2 stories or 25 feet, whichever is less,
with a horizontal & vertical modulation of
4 feet or an 8 -foot modulation in either
direction
MDR
HDR
.100 ft.
200 ft.
• For townhouse structures with horizontal
modulation or a minimum vertical change
in roof profile of 4 feet at least every two
units or 50 feet, whichever is less
MDR
HDR
80 ft.
125 ft
Maximum building length with bonus for modulating off -sets: Modulation shall be
required for every 2 units or 50 feet, whichever is less, as measured along the building's
length. Grouping of offsets in maximum four unit modules may be permitted only with
BAR approval (see Figure 18-5).
Section 5. Chapter 18.41.100 Amended. Chapter 18.52.040 Amended. Ordinance
Nos. 2580 §6 and 2523 §8, as currently codified at TMC Section 18.52.040, "Perimeter and
Parking Lot Landscaping Requirements by Zone District;" and Ordinance Nos. 2442 §1,
2251 §61, 2235 §13, and 1872 §14 (part), as then codified at TMC Section 18.52.020,
"Perimeter Landscaping Requirements by Zone District," are hereby amended to read as
follows and codified as TMC Section 18.52.040.
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18.52.040 Perimeter and Parking Lot Landscaping Requirements by Zone District
In the various zone districts of the City, landscaping in the front, rear and side yards and
parking Tots shall be provided as established by the various zone district chapters of this title.
These requirements are summarized in the following table (Table A), except for Tukwila
Urban Center (TUC) requirements, which are listed in TMC Chapter 18.28. Additional
landscape requirements apply in the Shoreline Overlay District, as directed by TMC
18.44.060, "Vegetation Protection and Landscaping."
TABLE A
ZONING
DISTRICTS
FRONT
YARD
(SECOND
FRONT)
(linear feet)
LANDSCAPE
TYPE FOR
FRONTS
LANDSCAPE
FOR SIDE
YARD
(linear feet)
LANDSCAPE
FOR REAR
YARD
(linear feet)
LANDSCAPE
TYPE FOR
SIDE/REAR
LANDSCAPING
FOR PARKING
LOTS (square
feet)
LDR
(for uses other
than
residential)
152
Type!
10
10
Type!
20 per stall for
non-residential
uses; 15 per stall
if parking is
placed behind
building
MDR
151'2'"
Type!
10
10
Type!
Same as LDR
HDR
151,z 11
Type!
10
10
Type!
Same as LDR
MUO
15 (12.5)2'11
Type 1'
64
64,11
Type 1'
20 per stall
adjacent to street;
15 per stall if
parking is placed
behind building
0
15 (12.5)2
Type!'
64
64
Type!'
Same as MUO
RCC
20 (10)2'3
Type!'
64
1011
Type 11
Same as MUO
NCC
104'"
Type 17'13
04
04'11
Type II
Same as MUO
RC
10
Type 113
64
04
Type 118
Same as MUO
RCM
10
Type 1
64
04
Type 118
Same as MUO
C/LI
15
Type 16
65' 12
05' 12
Type 118
15 per stall; 10
per stall for
parking placed
behind building
LI
152
Type 11
04.12
04' 12
Type 111
15 per stall; 10
per stall for
parking placed
behind building
HI
152
Type 11
04,12
04,12
Type 111
15 per stall
MIC/L
105
Type 11
05' 12
05' 12
Type 111
10 per stall
MIC/H
105
Type 11
05,12
05' 12
Type III
10 per stall
TUC — See TMC Chapter 18.28
TVS — See TMC Chapter 18.40
TSO — See TMC Chapter 18.41
Notes:
1. Minimum required front yard landscaped areas in the MDR and HDR zones may have up to 20% of their
required landscape area developed for pedestrian and transit facilities subject to the approval criteria in TMC
Section 18.52.120.C.
2. In order to provide flexibility of the site design while still providing the full amount of landscaping required
by code, the front yard landscape width may be divided into a perimeter strip and one or more other
landscape areas between the building and the front property line if the perimeter strip is a minimum of 10 feet
and the landscape materials are sufficient to provide landscaping along the perimeter and screening of the
building mass.
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3. Required landscaping may include a mix of plant materials, pedestrian amenities and features, outdoor
cafe -type seating and similar features, subject to the approval criteria in TMC Section 18.52.120.C.
Bioretention may also be used as required landscaping subject to the approval criteria in TMC Section
18.52.120.E. Required plant materials will be reduced in proportion to the amount of perimeter area devoted
to pedestrian -oriented space.
4. Increased to 10 feet if any portion of the yard is within 50 feet of LDR, MDR or HDR.
5. Increased to 15 feet if any portion of the yard is within 50 feet of LDR, MDR or HDR.
6. Increased to Type II if the front yard contains truck loading bays, service areas or outdoor storage.
7. Increased to Type II if any portion of the yard is within 50 feet of LDR, MDR or HDR.
8. Increased to Type III if any portion of the yard is within 50 feet of LDR, MDR or HDR.
9. Only required along public streets.
10. Increased to 10 feet for residential uses; or if adjacent to residential uses or non -TSO zoning.
11. In the MDR and HDR districts and other districts where multifamily development is permitted, a
community garden may be substituted for some or all of the landscaping. In order to qualify, a partnership
with a nonprofit (501(c)(3)) with community garden expertise is required to provide training, tools and
assistance to apartment residents. Partnership with the nonprofit with gardening expertise is required
throughout the life of the garden. If the community garden is abandoned, the required landscaping must be
installed. If the garden is located in the front landscaping, a minimum of 5 feet of landscaping must be placed
between the garden and the street.
12. To accommodate the types of uses found in the C/LI, LI, HI and MIC districts, landscaping may be
clustered to permit truck movements or to accommodate other uses commonly found in these districts if the
criteria in TMC Section 18.52.120.D are met.
13. For NCC and RC zoned parcels in the Tukwila International Boulevard District, the front landscaping may
be reduced or eliminated if buildings are brought out to the street edge to form a continuous building wall, and
if a primary entrance from the front sidewalk as well as from off-street parking areas is provided.
Section 6. Corrections by City Clerk or Code Reviser. Upon approval of the City
Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to other
local, state or federal laws, codes, rules, or regulations; or ordinance numbering and
section/subsection numbering.
Section 7. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to be
invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 8. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
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PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2021.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Allan Ekberg, Mayor
APPROVED AS TO FORM BY: Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
Office of the City Attorney
Attachment: Tukwila South Residential Design Guidelines dated March 9 October 18, 2021
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106
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
10/11/21
Vicky
❑ Motion
Mtg Date
❑ Resolution
Mtg Date
10/18/21
Vicky
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ Admin
❑ P&'R ❑ Police ❑ PIF
Svcs ❑ DCD 11 Finance ❑ Fire
SPONSOR'S Identify and prioritize projects utilizing American Rescue Plan Act (ARPA) funds that will
SLTb MARY be included in the 2021-2022 mid -biennium budget amendments.
REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety
❑ LTAC ❑ Arts Comm.
DATE: 10/11/21
/1 Finance
& Governance ❑ Planning & Community Dev.
❑ Planning Comm.
CHAIR: IDAN
ITEM INFORMATION
ITEM No.
6.C.
107
STAFF SPONSOR: VICKY CARLSEN
ORIGINAL AGENDA DATE: 10/11/21
AGENDA ITEM TITLE Identify and Prioritize Projects Utilizing American Rescue Plan Act (ARPA) Funds
CATEGORY 11 Discussion
10/11, 10/18
❑ Motion
Mtg Date
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ Admin
❑ P&'R ❑ Police ❑ PIF
Svcs ❑ DCD 11 Finance ❑ Fire
SPONSOR'S Identify and prioritize projects utilizing American Rescue Plan Act (ARPA) funds that will
SLTb MARY be included in the 2021-2022 mid -biennium budget amendments.
REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety
❑ LTAC ❑ Arts Comm.
DATE: 10/11/21
/1 Finance
& Governance ❑ Planning & Community Dev.
❑ Planning Comm.
CHAIR: IDAN
❑ Parks Comm.
COMMITTEE
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Finance Department
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/11/21
Forward to next Regular Meeting
10/18/21
MTG. DATE
ATTACHMENTS
10/11/21
Informational Memorandum dated 9/29/21
10/18/21
Informational Memorandum (updated after 10/11/21 C.O.W.)
107
108
of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance and Governance Committee
FROM: Vicky Carlsen, Finance Director
CC: Mayor Ekberg
DATE: June 14, 2021 October 14, 2021 (Updated following 10/11/21 COW)
SUBJECT: Phase 2 Funding Prioritization - Identify and prioritize projects utilizing
American Rescue Plan Act (ARPA) funds
ISSUE
Staff is seeking Committee input to identify and prioritize projects that could be paid for
using ARPA funds.
BACKGROUND
On March 22, 2021, staff began a discussion with the Finance & Governance committee
to seek input into a process for how to prioritize service level restoration if and when
ongoing revenues exceed revenues adopted in the 2021-2022 biennial budget as well as
restored revenues from sales tax mitigation payments. Included in the info memo was a
section discussing federal funding through the American Rescue Plan Act.
There was agreement to approach these funding discussions in three phases.
Phase 1 — Council Consensus on May 10, 2021 — utilized sales tax mitigation payments
expected to be received July 1, 2021, and was targeted to those items that would:
1. Provide the most direct impact to improving the quality of life for our
community — Streets and Parks Maintenance to keep parks clean and respond to
concerns about garbage, litter, and graffiti.
2. Revenue backed services — The Consolidated Permit Center is handling an
increased demand for permits which are supported by fees.
3. Services which have been contractually required Including agreements with the
Teamsters and IAFF Local #2088 for Fire Overtime.
4. Critical services which should be restored — This includes restoring some
necessary services, such as cybersecurity contracts in Technology Information
Services.
Phase 2 is targeted to utilize the American Rescue Plan Act funds. This discussion is
planned to begin on June 14 with additional information in this memo and continue
through July with the full Council which will provide time to receive more details from the
Federal Government.
Phase 3 is targeted to use possible additional revenues as they return to pre -pandemic
levels. This phase is expected to begin in August 2021 after we see begin to see the
impacts of vaccinations on revenue sources.
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INFORMATIONAL MEMO
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Phase 2 Funding - Using American Rescue Plan Act (ARPA) Funds
The earlier memo included a partial list of possible projects that could be funded with
ARPA money including:
• Upgrading equipment in the Council chambers to allow for both in-person as well
as virtual participation in city Council meetings and workshops.
• Adding Internet access to neighborhoods underserved by existing Internet options.
• Funding additional human services and/or small business programs and outreach.
• Funding to design and possibly purchase property for a youth/senior center.
• Economic Development Plan
• Other one-time services such as studies, plans or designs.
Federal Funding - American Rescue Plan Act
On March 10, 2021, a $1.9 trillion relief package, known as the American Rescue Plan
Act, was approved and provides funding in several areas including state and local aid,
education, rental assistance, and transit. Preliminary estimates show that the City of
Tukwila could receive as much as $4.43 million in one-time funds. Staff will confirm the
final amount once we receive official notification from the State, which is not
expected until at least July. Funds must be obligated by December 31, 2024.
Final notification has been received and the City of Tukwila will receive $5.78 million,
which is $1.35 million more than originally expected.
From what we know today, the funds can be used in the following ways:
- To respond to the public health emergency with respect to COVID-19 or its
negative economic impacts, including assistance to households, small businesses,
and non -profits, or to aid impacted industries such as tourism, travel, and
hospitality.
- Provide premium pay to eligible workers that are preforming essential work.
- Provision of government services to the extent of the reduction in revenue due to
the pandemic relative to revenues collected in the most recent full fiscal year.
- Make necessary investments in water, sewer, or broadband infrastructure.
The funds cannot be used to directly or indirectly offset tax reductions or delay a tax/tax
increase. Nor can funds be deposited into any pension fund. Final guidance on approved
uses of the funds is expected to be received in July of 2021.
New information regarding uses and restrictions for ARPA funds
Additional information has been released that provides better guidance on appropriate
use of ARPA funds. The biggest change is in the Provision of Government Services to
the Extent of Reduction in Revenue category. Updated guidance indicates that funds
used under this category may only be used to restore services or projects that were
reduced or eliminated due to revenue reduction caused by COVID-19. ARPA funds may
not be used for new capital projects (except for broadband, water, and sewer
improvements, projects within very specific parameters) or programs or expansion of
existing programs beyond the COVID-19 related reductions. A nexus to the effects of
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INFORMATIONAL MEMO
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COVID needs to exist in order to apply ARPA funds to the service or project. Projects
previously suggested for inclusion for ARPA funds that do not qualify are noted below in
the appropriate section of this info memo.
New information also shows that use of ARPA funds may be used to cover costs incurred
beginning March 3, 2021.
Ongoing vs One-time Revenues
As a reminder, the Council's adopted financial policies state that one-time revenue will be
used for one-time expenditures and ongoing revenue will be used for ongoing
expenditures. The projects outlined below are one-time in nature as ARPA funds are a
one-time funding source.
Because ARPA funds may not be used for new projects or services so are more restrictive
in nature, Council may need to make an exception to this policy and allow the use of
ARPA funds for adding back service levels ongoing service levels until regular revenue
sources return to pre -pandemic levels.
DISCUSSION
Information has been provided on each of the projects identified in the March 16, 2021,
info memo and includes additional projects for consideration. Based on the major federal
funding categories, the following are possible prioritization areas:
Phase 2 Funding Priorities
1. Assistance to households, businesses and respond to impacts due to COVID-19
a. Assistance to households
i. Increasing human service funding by increasing cap per household
ii. Assistance for utility payments in arrears
b. Assistance to businesses
i. Increasing grants and support for small businesses
ii. Create Economic Development Plan with a specific lens of mitigating
impacts due to COVID-19
c. Impacts due to COVID-19
i. Improve community access to Council meetings by updating Chambers
2. Provision of Government Services impacted by reduction in revenues
a. Capital Investments delayed or deferred
i. Traffic Calming Program
ii. Other Capital needs — unless a capital project was eliminated due to
COVID-19 related revenue reductions, ARPA funds may not be used on
new capital projects with the exception of broadband, water, and sewer
projects.
b. Other Service and Staffing needs
3. Investments in infrastructure
a. Broadband infrastructure investment — reduce the digital divide with a focus on
students and low-income residents
4. One -Time Investments for Tong -term financial health — (City will need more information
to clarify eligibility and some might fit under other priorities)
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INFORMATIONAL MEMO
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a. Teen and Senior Center Investment — planning, design, and/or land purchase —
based on updated information, this project would not qualify for ARPA funding.
b. Digitizing Permit Records to better respond to public records requests — based on
updated information, this project would not qualify for ARPA funding.
c. Facility planning to address significant unmet needs in City facilities
Detailed Discussion
1. Assistance to households, businesses and respond to impacts due to COVID-19
a. Assistance to households
i. Increasing human service funding by increasing cap per household
1. Additional funding for rental and utility assistance is a potential
candidate for ARPA funding. Tukwila Human Services staff continue
to see a high need for rental and utility assistance. While staff is
working to leverage other funding sources where applicable, staff
believes that if additional funding were to be made available for rental
and utility assistance, such funding should go to raise the $2,400 cap
currently placed on families to assist them in wiping out extensive utility
and rent arrearages. Human Services staff have worked with many
families with rent arrearages in the thousands of dollars and is now
experiencing many calls from families who have already hit the lifetime
cap, which was raised from $700 to $2,400 to address the pandemic.
ii. Assistance for utility payments in arrears
1. Staff has reached out to utility providers in Tukwila to better understand
the utility arrearages in the community. Current estimates are between
$1 and $2 million for all utility providers in Tukwila. Human Services and
Communications staff are pushing out information on Seattle City Light
and PSE's discount programs, as well as regularly referring qualified
families to the LIHEAP program in order to reduce utility arrearages. The
City of Seattle recently voted to continue its utility no late fees/no shut
offs through the end of this calendar year, and all of the utilities staff
talked with are committed to working with customers to develop payment
plans moving forward. Payments would have to be made for utility
customers that were impacted by COVID.
b. Assistance to businesses
i. Increasing grants and support for small businesses ($200,000)
1. Staff recommends setting aside $200 thousand for possible use for small
business outreach, technical assistance, loans, and grants. Staff would
return with a specific proposal later this year as opportunities to partner
with other organizations arise.
c. Create Economic Development Plan with a specific lens of mitigating impacts due to
COVID-19 ($50,000 to $150,000)
i. Basic Plan: This work includes hiring a consultant to conduct research, analysis,
writing, graphic design, and producing a document. It would also include
standard community outreach such as an online survey, a limited phone survey,
and some public meetings. Estimated cost $50,000.
ii. Expanded Outreach: This work includes hiring multiple community-based
organizations or firms to assist with outreach to various groups based on culture,
language, age, etc. It would include tailoring those contracts to work with those
groups using relevant outreach methods, which could include surveys,
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INFORMATIONAL MEMO
Page 5
conversations, interviews, focus groups, or others. As appropriate, methods
would include interpretation, translation, childcare, and participation incentives
toward a goal of meaningful, not transactional, engagement. Estimated cost
$50,000.
iii. Improved Business Contacts Database: This purpose of this component is to
improve our business contacts database which would help with outreach on the
Plan as well as ongoing business outreach. This would include a combination
of purchasing a software tool and contacting our businesses to update and/or
collect their contact information. In the private sector the software tool would be
called a customer relationship management system (CRM) and would track a
company's interactions with their customers. In addition to purchasing software,
staff would hire a firm to fill in the gaps and expand upon our current business
license database by contacting businesses directly. Estimated start-up cost
$50,000. There would be an ongoing maintenance cost but that has not yet been
estimated.
d. Impacts due to COVID-19
i. Improve community access to Council meetings by updating Chambers
1. Upgrading Council Chambers to Accommodate In -Person and Virtual
Participation in Meetings — cost estimates ranging from $10,000-
$208,000._Detailed information on this project is included in a separate
info memo presented to the Finance and Governance Committee on
June 14, 2021.
2. Provision of Government Services impacted by reduction in revenues
a. Capital Investments delayed or deferred.
i. Traffic Calming Program ($400,000 annually)
1. Prior to the onset of the COVID-19 health emergency, funding of $400
thousand had been included in the budget each year for traffic calming.
At the April 26, 2021, Transportation and Infrastructure Committee
meeting, several projects were identified as priority projects. Public
Works sees more value in funding several smaller projects throughout
the community rather than a few large (costly) projects. Projects
identified include:
a. Purchase additional speed cushions and radar driver feedback
signs for future deployments. ($130 thousand)
b. Complete the widening of 53rd Ave S between S.137th and 52nd
Ave S to restore two-way traffic. ($250 thousand)
c. Provide funding for additional traffic counting services and to the
NTCP on-call design contract. ($100 thousand)
b. Other service and staffing needs
i. Each City department has unmet staffing and resource needs due to the
reductions taken in the 2021-2022 Adopted Budget. These could be
funded through ARPA funds. As mentioned in previous memos, these
include specific areas such permit review, street and parks, fire, and police
services.
3. Investments in infrastructure
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INFORMATIONAL MEMO
Page 6
a. Broadband infrastructure investment - reduce the digital divide with a focus on students
and low-income residents ($1 million implementation, $100,000 ongoing)
i. The digital divide in the City of Tukwila was made even more apparent by the
COVID-19 pandemic, which required both students and employees to go online
full time, but often without the broadband needed. Tukwila is one of the most
diverse cities in the nation, with over 80 languages and dialects spoken, and 41
of the population are foreign born, and 17% living in poverty. This is much higher
than the Washington State poverty average of 10%.
1. The Tukwila School District is able to provide 20% of its families with
mobile hotspots and 23% of families receive internet access through
Comcast's Internet Essentials Program. Tukwila has been on the
forefront by providing free internet access to students by developing a
free City Wi-Fi program in multifamily neighborhoods, with the highest
concentration of students that receive free and reduced lunch. But city
leaders recognize these numbers do not add up to 100% of the families
in their schools in need of access to high-speed internet, and they are
committed to closing the gap.
By utilizing ARPA funds, Tukwila has the opportunity to construct and
deploy high speed internet to income -qualified families throughout the
city. This proposed program has the opportunity to provide all families in
Tukwila with the needed modern-day building blocks for our students and
families to thrive.
Suggested Plan for Utilizing ARPA Funds
In order to maximize the use of ARPA funds, staff is recommending using these funds to
restore service levels in Streets, Parks, and DCD as well as for a few one-time projects
that directly benefit our communities. Much of the service levels for Streets, Parks, and
DCD is for staffing and was already approved via streamlined sales tax mitigation (SST)
funding. Moving these costs to ARPA, which must have a nexus to COVID reductions,
will free up SST funding for other projects.
In addition to staffing already authorized with SST funds, this plan would unfreeze one
additional FTE in DCD, add a total of $500 thousand in funding for utility and rental
assistance, restore traffic calming funds for residential streets, and restore after school
programming.
2021 2022 2023 2024 Total
Parks & Rec Staff - See SST Memo 128,000 150,000 150,000 150,000 578,000
Street Staff - See SST Memo 162,000 171,000 174,000 178,000 685,000
SCORE 150,000 150,000
Business Assistance 200,000 200,000
Utility/Rental Assistance 500,000 500,000
After School Program 84,000 170,000 170,000 170,000 594,000
Traffic Calming 400,000 400,000 400,000 400,000 1,600,000
Upgrade Council Chambers 200,000 200,000
DCD Staff - See SST Memo 187,000 240,000 240,000 240,000 907,000
Economic Development Plan 150,000 150,000
Total 2,161,000 1,131,000 1,134,000 1,138,000 5,564,000
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INFORMATIONAL MEMO
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The proposed plan leaves a little over $200 thousand unallocated to services and projects
that can be allocated to other Council priorities.
It is important to note that while the use of these funds do restore some service levels, it
does not restore all services to pre -pandemic levels. Frozen positions still remain in other
departments, including Police and TIS. Departmental budgets, in general still remain
extremely tight and do not have room to absorb unplanned, necessary expenditures.
Staff is looking for direction from the Committee on which projects additional information
is needed, if items should be removed from the above list, or added to it.
At the August 9, 2021, Committee meeting, requests for additional information were made
to staff. Some of the requests for more information included traffic calming projects, utility
and rental assistance, assistance to businesses, community connectors, and the
proposed economic development plan, among other items.
Committee Review Process June -September 2021
Since mid-June, the Finance & Governance Committee conducted detailed analysis of
this information over the course of multiple meetings, asking questions and requesting
additional presentations on programs including business assistance, rent/utility
assistance, afterschool programming, SCORE, Neighborhood Traffic Calming, and
Community Connectors. Following the September 13, 2021, discussion the Committee
agreed to forward the proposal to the Committee of the Whole for full Council discussion.
Equity
A recurring theme in committee discussions was the importance of centering equity and
for staff to more clearly explain how the City's commitment to equity is reflected in the
funding proposals. The City's Equity Policy requires that equity must serve as a core value
for all long-term City plans while recognizing the disparities that exist and how historic
and current factors have contributed. The funding proposal for ARPA includes
programming intended to address disparities and improve the quality of life for lower
income and traditionally disadvantaged community members. Examples include:
Council Chamber Upgrade: Funding technology improvements for the City Council
Chamber to allow hybrid meetings (combining remote and in-person attendance) will
benefit the community by providing more equitable access to local government. Tukwila
has seen significantly increased attendance at virtual public meetings and this should
continue as an option going forward.
Parks Staffing: The pandemic elevated the importance of outdoor recreation and
socializing, and as a result park usage has been very high throughout our community.
The additional staffing authorized in Phase 1 of service restoration was intended for park
maintenance. Providing clean, safe and accessible parks has a direct impact to quality
of life for our residents.
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Restoration of Before & After School Programming & Enrichment: The Parks &
Recreation Department's before and after school programming has been a popular
necessity for Tukwila families, with most participating for free due to family income. This
service provides families with crucial support to accommodate working parents as well as
a la carte enrichment programming in a variety of areas.
Economic Development Plan: The proposal includes an expanded outreach strategy
specifically to assist various groups based on cultural needs, including interpretation,
translation, childcare and participation incentives.
Business Assistance: Funding would go toward assisting small businesses with COVID
recovery in the form of technical aid, loans, or grants, and could leverage partnerships
with other organizations.
Utility/Rent Assistance: Additional funding for Human Services would go toward
increasing the rental and utility assistance cap per household, as well as provide
assistance for utility payments in arrears.
Community Connectors: Funding would bring back the Community Connectors program
in 2022, in a new format. Staff recently provided the Community Services & Safety
Committee an update on the newly proposed program, which focuses on civic capacity
building in historically underserved communities.
Updated Staff Proposal Reflecting 2021 and 2022 Only
The chart below shows only the current biennium and has been updated to reflect
projected timing of expenditures. Most funding allocated for utility and rental assistance
has been shifted to 2022 as well as costs associated with upgrading the Council
chambers, business assistance, and the economic development plan. Amounts reflects
for the restoration for staffing in Parks, Street, and Community Development departments
are estimates only. ARPA requires the City to fully document actuals so the actual costs
of these positions may be a bit higher or lower, depending on actual hours worked, among
other benefit costs.
In addition to the above proposals for ARPA funds, staff is also requesting authority to
hire temporary staff to track and report on ARPA spending. Over the last several months
it has become apparent that the tracking and record keeping required for these projects
to meet federal requirements is very time consuming and capacity does not exist with
current staffing levels to meet this requirement. Need for additional staffing would only
last as long as ARPA funds are actively being spent and for final close out reporting.
Staff also proposes using ARPA funds to cover the cost of increasing minimum staffing
for the Fire Department to 13. Estimated costs for minimum staffing specific to the 13th
position through the end of August is $168 thousand.
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INFORMATIONAL MEMO
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2021 2022 Total
* Parks Staff 80,000 160,000 240,000
* Street Staff 167,500 335,000 502,500
* DCD Staff 125,000 300,000 425,000
* Rec Program (Summer Camp) 50,000 100,000 150,000
* DarkTrace - Cyber Security 25,000 25,000 50,000
After School Program 84,000 170,000 254,000
Business Assistance 10,000 190,000 200,000
Utility/Rental Assistance 500,000 500,000
Traffic Calming 100,000 400,000 500,000
Upgrade Council Chambers 10,000 208,000 218,000
SCORE 150,000 - 150,000
Fire Minimum Staffing 225,000 300,000 525,000
Community Connectors - 25,000 25,000
ARPA Financial Analyst - 160,000 160,000
Total 1,026,500 2,873,000 3,899,500
* See SST Memo dated March 16, 2021
Direction provided by City Council on use of ARPA funds for 2021 and 2022 will be
included in the upcoming budget amendments.
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INFORMATIONAL MEMO
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New information after October 11, 2021, Committee of the Whole Meeting
The chart below reflects the ARPA funding category the expenditure would fall under.
2021 2022 Total
ARPA Funding Category
1 Parks Staff
2 Street Staff
3 DCD Staff
4 Rec Program (Summer Camp)
5 DarkTrace - Cyber Security
6 After School Program
7 Business Assistance
8 Utility/Rental Assistance
9 Traffic Calming
10 Upgrade Council Chambers
11 SCORE
12 Fire Minimum Staffing
13 Community Connectors
14 ARPA Financial Analyst
Total
See SST Memo dated March 16, 2021
80,000
167,500
125,000
50,000
25,000
84,000
10,000
100,000
10,000
150,000
225,000
160,000
335,000
300,000
100,000
25,000
170,000
190,000
500,000
400,000
208,000
300,000
25,000
160,000
240,000
502,500
425,000
150,000
50,000
254,000
200,000
500,000
500,000
218,000
150,000
525,000
25,000
160,000
1,026,500 2,873,000 3,899,500
Revenue Loss, Government Services
Revenue Loss, Government Services
Revenue Loss, Government Services
Revenue Loss, Government Services
Revenue Loss, Government Services
Revenue Loss, Government Services
Public Health and Negative Economic Impacts
Assistance to businesses, households
Revenue Loss, Government Services
Public Health and negative Economic Impacts
Revenue Loss, Government Services
Revenue Loss, Government Services
Revenue Loss, Government Services
Public Health and Negative Economic Impacts
1. Unfreeze the maintenance & operation superintendent position but replace with 2
0.75 FTE maintenance technicians; increasing upkeep on parks. 2022 would
include increasing 1 staff an additional 0.25 FTE (Consensus given at the May 10,
2021 Committee of the Whole to include in upcoming budget amendment, per
discussion with Finance & Governance on August 9, 2021, change from use of
SST to use of ARPA funds)
2. Unfreeze maintenance & operations Specialist and Maintenance Technician, and
add back $37k in extra labor; increasing upkeep on streets, sidewalks, and bus
stops as well as increased graffiti clean up (Consensus given at the May 10, 2021
Committee of the Whole to include in upcoming budget amendment, per
discussion with Finance & Governance on August 9, 2021, change from use of
SST to use of ARPA funds)
3. Unfreeze associate planner and senior plans examiner to increase permit review
capacity in the planning and building divisions. Unfreeze code enforcement officer
who is being cross trained to provide general code enforcement as well as support
the rental housing program (Consensus given at the May 10, 2021 Committee of
the Whole to include in upcoming budget amendment, per discussion with Finance
& Governance on August 9, 2021, change from use of SST to use of ARPA funds)
4. Restore Camp Tukwilly and Teen Venture Camp; highly requested programs
(Consensus given at the August 2, 2021 Regular meeting to include in upcoming
budget amendment)
5. Restoration of funding for DarkTrace for critical information technology
infrastructure that scans for, and disrupts, security breaches such as phishing,
ransomware, and other threats (Consensus given at the May 10, 2021 Committee
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INFORMATIONAL MEMO
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of the Whole to include in upcoming budget amendment, per discussion with
Finance & Governance on August 9, 2021, change from use of SST to use of
ARPA funds)
6. Restores the After School Program and Youth & Teen Enrichment programs.
Programs run 4 months in 2021 and 9 months in 2022 (Consensus given at the
August 2, 2021 Regular meeting to include in upcoming budget amendment)
7. Increase grants and support for small businesses with a specific lens of mitigating
the impacts of COVID-19
8. Provide rental and utility assistance to households affected by the pandemic
9. Traffic Calming restores funding for projects to reduce vehicle speeds and
accidents on residential streets. Details on proposed projects were presented to
the Transportation & Infrastructure Services Committee on August 23, 2021 and
Finance & Governance Committee on September 13, 2021, and the project list is
attached here.
10. Upgrades Council Chambers as well as conference rooms to accommodate hybrid
meetings allowing more people to participate in public meetings.
11. As one of six owner cities of SCORE, the City is financially obligated to ensure
adequate funding for the facility. Because of COVID-19, SCORE decreased
inmate population significantly to allow adequate availability for owner cities while
maintaining a safe and healthy environment. This action decreased contract
revenue. All other owner cities are in the process of, or have approved, use of
ARPA funds for SCORE
12. Funds Fire Department overtime to achieve minimum staffing from 12 to 13
13. Community Connectors, in a new format, would be funded in 2022 and would focus
on civic capacity building in historically undeserved communities
14.ARPA Financial Analyst would be a temporary position dedicated to monitoring,
tracking, and reporting on ARPA funds.
Projects Removed from ARPA Funding
Early guidance suggested that the use of ARPA funds would be less restrictive and
several projects were included in the initial list for consideration by the Finance &
Governance Committee. As new guidance emerged, the project list was updated and
several projects were removed as it became clear that they were not an eligible
expenditure. Some of the projects that were removed from the list include:
• Capital project funding for the Teen and Senior Center
• digitizing permit records to better respond to public records requests
• Other capital needs not in the broadband, water, or sewer categories
• facility planning to address significant unmet needs in City facilities
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INFORMATIONAL MEMO
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Details of the projects that were removed can be found in the info memo dated June 14,
2021 and discussed at the August 9, 2021 Finance & Governance Committee meeting.
The City Attorney has reviewed the proposed use of ARPA funds and confirmed on
October 14, 2021 that she found them to be consistent with the Treasury funding
objectives and guidance.
RECOMMENDATION
Staff is now seeking Council direction on the proposal for the use of ARPA funds which
will be incorporated into the 2021-2022 budget amendment. Funding for 2023-2024 will
be addressed and confirmed via the biennial budget development process.
ATTACHMENTS
• Coronavirus State & Local Fiscal Recovery Funds Eligible Use FAQs
• Neighborhood Traffic Calming Program Top 10 Recommended Projects
120
Coronavirus State & Local Fiscal Recovery Funds Eligible Use FAQs
Source: Government Finance Officers Association Website 10/12/21
Question
Guidance Review
Source/Reference in
Treasury Guidance
What is the covered period for all
provisions?
Although the eligible uses of payments from the Fiscal Recovery Funds
are all prospective in nature, Treasury considers the beginning of the
covered period for purposes of determining compliance with section
602(c)(2)(A) to be the relevant reference point for this purpose. The
Interim Final Rule thus permits funds to be used to cover costs
incurred beginning on March 3, 2021.
However, with respect to premium pay the definition clarifies that
premium pay may be provided retrospectively for work performed at
any time since the start of the COVID-19 public health emergency,
where those workers have yet to be compensated adequately for work
previously performed. Treasury encourages recipients to prioritize
providing retrospective premium pay where possible, recognizing that
many essential workers have not yet received additional compensation
for work conducted over the course of many months.
See p. 27 of the
Interim Final Rule
Do funds have to be expended by
December 31, 2024 or obligated by
December 31, 2024?
Use of funds.
• In General. A recipient may only use funds to cover costs incurred
during the period beginning March 3, 2021, and ending December
31, 2024, for one or more of the purposes enumerated in sections
602(c)(1) and 603(c)(1) of the Social Security Act, as applicable,
including those enumerated in section § 35.6 of this subpart, subject
to the restrictions set forth in sections 602(c)(2) and 603(c)(2) of the
Social Security Act, as applicable.
See p. 36 of the
Interim Final Rule
Question
Guidance Review
Source/Reference in
Treasury Guidance
• Costs incurred. A cost shall be considered to have been incurred for
purposes of paragraph (a) of this section if the recipient has incurred
an obligation with respect to such cost by December 31, 2024.
• Return of funds. A recipient must return any funds not obligated by
December 31, 2024, and any funds not expended to cover such
obligations by December 31, 2026.
The definition of the word
"incurred" will be critical for any
long-term investments like this. How
does US Treasury define "incurred?"
A cost shall be considered to have been incurred for purposes of
paragraph (a) of this section if the recipient has incurred an obligation
with respect to such cost by December 31, 2024.
See p. 36 of the
Interim Final Rule
Are there any prohibitions on using
funds for undocumented immigrant
individuals or families?
The Treasury has not addressed this in the guidance.
Do you know yet if the eligible cost
would be the same for NEUs as for
EUs?
Generally, the understanding is that the eligible uses will be the same
and apply to all funding.
Is there a contact if we have specific
revenue calculation questions?
Questions to Treasury should be directed to SLFRP@treasury.gov.
Can you define "obligated"?
Obligation means an order placed for property and services and
entering into contracts, subawards, and similar transactions that
require payment.
See p. 35 of the
Interim Final Rule
Can the authorizer be Finance
Director or does it have to be Mayor
or City Manager?
An Authorized Representative is an individual with legal authority to
bind the government entity (e.g., the Chief Executive Officer of the
government entity). An Authorized Representative must sign the
Acceptance of Award terms for it to be valid.
See question 11.7 in
Treasury's FAQ
Question
Guidance Review
Source/Reference in
Treasury Guidance
Tracking all of this will take a lot of
time. Can we use the funds towards
administrative costs?
In the context of using funds for administrative purposes, FAQ 10.2
states, "Recipients may use funds to cover the portion of payroll and
benefits of employees corresponding to time spent on administrative
work necessary due to the COVID-19 public health emergency and its
negative economic impacts. This includes, but is not limited to, costs
related to disbursing payments of Fiscal Recovery Funds and managing
new grant programs established using Fiscal Recovery Funds".
See question 10.2 in
Treasury's FAQ
What personal information is
required to submit the request? Do
you have to provide a scan of your
driver's license to ID.me?
The majority of GFOA members have noted most often SSN, driver's
license and facial scan.
Can the funds be invested? If so, can
the investment revenue be
transferred to the General Fund?
Treasury has not provided guidance on the investment of these
proceeds and how investment earnings may be spent. GFOA will be
commenting on this in response to the IFR to the US Treasury.
Treasury has noted that CRF rules apply in ARPA circumstances (except
for covered payroll). Treasury is not specific on where and how to
place funds. However, GFOA recommends refraining from spending
investment earnings until we hear definitive guidance on whether it is
subject to the ARPA regulations or not.
See question 10.3 in
Treasury's FAQ
Does the person that request funds
through the Treasury's portal also
need to be listed in our SAM.gov
account? Or can it be someone
different?
The two can be different. The administrator of the accounts is simply
the person who is administrative responsible for receiving
communications from the treasury and dispatching as necessary.
Where can we find the Census data?
Please click here.
Questions on Section A: Public Health and Negative Economic Impacts
Question
Guidance Review
Source/Reference in
Treasury Guidance
Can funds be used to reimburse recipients for
costs incurred prior to the enactment of the
American Rescue Plan in terms of costs
associated with responding to the pandemic
and its negative economic impacts?
Use of Fiscal Recovery Funds is generally forward looking. The
Interim Final Rule permits funds to be used to cover costs
incurred beginning on March 3, 2021.
See question 2.7 in
Treasury's FAQ
May recipients presume the use of funds
allowable under the Coronavirus Relief Fund
to respond to the pandemic are also allowed
under the CSLFRF?
Generally, funding uses eligible under CRF as a response to
the direct public health impacts of COVID-19 will continue to
be eligible under CSFRF/CLFRF, with the following two
exceptions: (1) the standard for eligibility of public health and
safety payrolls has been updated; and (2) expenses related to
the issuance of tax -anticipation notes are not an eligible
funding use.
See question 2.2 in
Treasury's FAQ
What are considered eligible expenditures in
regard to containing/mitigating the spread of
COVID 19?
Services and programs to contain and mitigate the spread of
COVID-19 including:
• Vaccination program
• Medical expenses
• Testing
Contact tracing
• Isolation or quarantine
• PPE purchases
• Support for vulnerable populations to access medical or
public health services
• Public health surveillance (e.g., monitoring for variants)
• Enforcement of public health orders
• Public communication efforts
• Enhancement of healthcare capacity, including alternative
care facilities
See page 3 of
Treasury's Fact Sheet
Question
Guidance Review
Source/Reference in
Treasury Guidance
• Support for prevention, mitigation, or other services in
congregate living facilities and schools
• Enhancement of public health data systems
• Capital investments in public facilities to meet pandemic
operational needs
• Ventilation improvements in key settings like healthcare
facilities
Can recipients claim public health and public
safety payroll costs with the funds?
Yes. Payroll and covered benefits expenses for public health,
healthcare, human services, public safety and similar
employees, to the extent that they work on the COVID-19
response. For public health and safety workers, recipients
can use these funds to cover the full payroll and covered
benefits costs for employees or operating units or divisions
primarily dedicated to the COVID-19 response.
See page 4 of
Treasury's Fact Sheet
Can funds be used for mental health services?
Yes. Services to address behavioral healthcare needs
exacerbated by the pandemic include:
• Mental health treatment
• Substance misuse treatment
• Other behavioral health services
Hotlines or warmlines
•• Crisis intervention
• Services or outreach to promote access to health and social
services
See page 4 of
Treasury's Fact Sheet
What community programs can the funding
be used for? (e.g. innovative assistance)
Assistance to households or populations facing negative
economic impacts due to COVID-19 is also an eligible use.
This includes: food assistance; rent, mortgage, or utility
See p. 9 of the
Interim Final Rule
Question
Guidance Review
Source/Reference in
Treasury Guidance
assistance; counseling and legal aid to prevent eviction or
homelessness; cash assistance; emergency assistance for
burials, home repairs, weatherization, or other needs;
internet access or digital literacy assistance; or job training to
address negative economic or public health impacts
experienced due to a worker's occupation or level of training.
What about ventilation for a public building?
Ventilation improvements in congregate settings is an eligible
use under Section A.
See question 2.1 in
Treasury's FAQ
Can we apply funds to transit since it provides
access to medical/public health services?
Emergency medical response expenses, including emergency
medical transportation related to COVID-19" is an eligible
expense under Section A.
See p. 36 of the
Interim Final Rule
Can the funds be used to deposit into aSee
housing fund?
IFR p. 10-11 addresses investing in Housing and
Neighborhoods to build stronger communities as an eligible
use of the funds under Section. A. This is in the context of
addressing those disproportionately impacted by the
pandemic. It is not clear if storing funds in a housing fund is
eligible, however, funds may be used on services to address
homelessness, affordable housing development, housing
vouchers, residential counseling, or housing navigation
assistance.
p. 10-11 of the
Interim Final Rule
Under mitigating COVID-19, would building an
EOC or updating tech in an existing EOC be
eligible?
In the context of responding to the public health emergency,
an emergency operations center would be an eligible use
under Section A.
Are planning processes or development of
resilience plans an eligible use for addressing
socioeconomic disparities?
"State, local, and Tribal governments may use payments from
the Fiscal Recovery Funds to engage in planning and analysis
in order to improve programs addressing the COVID-19
pandemic, including through use of targeted consumer
See p. 6 of the
Interim Final Rule
Question
Guidance Review
Source/Reference in
Treasury Guidance
outreach, improvements to data or technology infrastructure,
impact evaluations, and data analysis," (IFR p. 6).
Can funds be used to hire additional staff to
help with administration of these funds?
Staffing is an eligible expense under the condition it is related
to COVID-19. Therefore, hiring additional staff to assist with
the administration of the funds would be an eligible use.
Please note staff can only be hired up to the government's
pre -pandemic level of staffing (number of employees
employed on January 27, 2020).
See p. 10 of the
Interim Final Rule
Can we use the funds for the purchase of
sanitation equipment (garbage trucks) and/or
public safety equipment (police and fire
vehicles)?
Sanitation equipment is an eligible use. Under Section A,
"Expenses related to COVID-19 vaccination programs and
sites, including staffing, acquisition of equipment or supplies,
facilities costs, and information technology or other
administrative expenses," (IFR p. 36)
Public safety equipment is an eligible use. Under Section C,
government services include the provision of police, fire, and
other public safety services. (IFR p. 16).
See p. 16 and 36 of
the Interim Final
Rule
Can the funds be used to cover the payroll and
benefit costs for all public safety police
officers or is it only if they were assigned to
pandemic tasks?
"For administrative convenience, the recipient may consider
public health and safety employees to be entirely devoted to
mitigating or responding to the COVID-19 public health
emergency, and therefore fully covered, if the employee, or
his or her operating unit or division, is primarily dedicated to
responding to the COVID-19 public health emergency," (IFR p.
6).
See p. 6 of the
Interim Final Rule
Is Negative Economic Impact limited to
expenditures beginning 3/3/2021?
That is correct.
See question 2.7 in
Treasury's FAQ
Questions on Section B: Premium Pay
Question
Guidance Review
Source/Reference in
Treasury Guidance
What is the definition of premium pay?
PREMIUM PAY —The term 'premium pay' means an amount of
up to $13 per hour that is paid to an eligible worker, in addition
to wages or remuneration the eligible worker otherwise receives,
for all work performed by the eligible worker during the COVID–
19 public health emergency. Such amount may not exceed
$25,000 with respect to any single eligible worker.
See p. 13 of the Interim
Final Rule
Can Premium Pay be applied
retroactively? If so, how far back can
we go to retro premium pay?
Yes. Treasury encourages recipients to consider providing
premium pay retroactively for work performed during the
pandemic, recognizing that many essential workers have not yet
received additional compensation for their service during the
pandemic. January 27, 2020 is the date referenced as the start of
the COVID-19 public health emergency.
See question 5.3 in
Treasury's FAQ
Who would be considered eligible
workers for premium pay?
Such workers include:
• Staff at nursing homes, hospitals, and home -care settings
• Workers at farms, food production facilities, grocery stores, and
restaurants
• Janitors and sanitation workers
• Public health and safety staff
• Truck drivers, transit staff, and warehouse workers
• Childcare workers, educators, and school staff
• Social service and human services staff
See p. 12 of the Interim
Final Rule
Would positions like payroll, AP, IT,
covid team be eligible for premium pay
since they are essential to our
The interim final rule requires that "eligible workers have regular
in-person interactions or regular physical handling of items that
were also handled by others. This requirement will also help
See p. 32 of the Interim
Final Rule
Question
Guidance Review
Source/Reference in
Treasury Guidance
operations even though they may not
have direct contact with the public?
encourage use of financial resources for those who have endured
the heightened risk of performing essential work,"
Can the premium pay be paid to the
City's essential workers?
The IFR gives some latitude to define essential workers, but
generally are those considered critical to protect the health and
well-being of residents throughout the pandemic. Keep in mind
the IFR also notes that essential workers would be those who
performed in-person work, i.e. not for telework performed from
a residence.
See p. 13 of the Interim
Final Rule
Is the $25,000 cap on Premium Pay
under Section B on a yearly basis or for
the entire time of 3/3/21 to 12/31/24?
The cap is for the whole covered period.
Is $13/hr the cap for premium pay? We
were thinking of paying a lower
amount.
Premium pay is stated to mean "an amount of up to $13 per hour
that is paid to an eligible worker," (IFR p. 13). Therefore, $13
would be the cap.
See p. 13 of the Interim
Final Rule
Could premium pay be given as a bonus
to public safety/public health
employees versus an increase in the
hourly wage?
The bill text states Premium Pay would be "in addition to wages
or remuneration the eligible worker otherwise receives, for all
work performed by the eligible worker during the COVID-19
public health emergency," (American Rescue Plan, Subtitle M,
Section 602 and 603).
American Rescue Plan,
Subtitle M, Section 602
and 603
Questions on Section C: Revenue Loss and Government Services
Question
Guidance Review
Source/Reference in
Treasury Guidance
What is the fiscal year
baseline?
Base Year Revenue is the recipient's general revenue for the most
recent full fiscal year prior to the COVID-19 public health emergency.
See p. 15 of the Interim
Final Rule
Is my revenue loss calculated in
the aggregate? Or by
fund/source?
In calculating revenue loss, recipients will look at general revenue in the
aggregate, rather than on a source -by -source basis. Given that
recipients may have experienced offsetting changes in revenues across
sources, Treasury's approach provides a more accurate representation
of the effect of the pandemic on overall revenues.
See p. 31 of the Interim
Final Rule
How do I measure my lost
public sector revenue?
Recipients should calculate the extent of the reduction in revenue as of
four points in time: December 31, 2020; December 31, 2021; December
31, 2022; and December 31, 2023. To calculate the extent of the
reduction in revenue at each of these dates, recipients should follow a
four -step process:
• Step 1: Identify revenues collected in the most recent full fiscal year
prior to the public health emergency (i.e., last full fiscal year before
January 27, 2020), called the base year revenue.
• Step 2: Estimate counterfactual revenue, which is equal to base year
revenue * [(1 + growth adjustment) A( n/12)], where n is the number
of months elapsed since the end of the base year to the calculation
date, and growth adjustment is the greater of 4.1 percent and the
recipient's average annual revenue growth in the three full fiscal years
prior to the COVID-19 public health emergency.
• Step 3: Identify actual revenue, which equals revenues collected over
the past twelve months as of the calculation date.
See p. 15 of the Interim
Final Rule
Question
Guidance Review
Source/Reference in
Treasury Guidance
• Step 4: The extent of the reduction in revenue is equal to
counterfactual revenue less actual revenue. If actual revenue exceeds
counterfactual revenue, the extent of the reduction in revenue is set
to zero for that calculation date.
Are there any resources to help
with calculating revenue loss?
GFOA has created an Excel template for members to use.
Please Note: Inputs are consistent with the 2006 Census of
GFOA Members Only
ARPA Revenue
Governments Classification Manual and all governments' calculations
Replacement Calculator
may be subject to US Treasury audit.
What can I spend lost revenue
on (How do you define
"government services")?
Government services can include, but are not limited to, maintenance
or pay -go funded building of infrastructure, including roads;
modernization of cybersecurity, including hardware, software, and
protection of critical infrastructure; health services; environmental
remediation; school or educational services; and the provision of
police, fire, and other public safety services.
However, expenses associated with obligations under instruments
evidencing financial indebtedness for borrowed money would not be
considered the provision of government services, as these financing
expenses do not directly provide services or aid to citizens. Specifically,
government services would not include interest or principal on any
outstanding debt instrument, including, for example, short-term
revenue or tax anticipation notes, or fees or issuance costs associated
with the issuance of new debt.
For the same reasons, government services would not include
satisfaction of any obligation arising under or pursuant to a settlement
agreement, judgment, consent decree, or judicially confirmed debt
See p. 16 of the Interim
Final Rule
Question
Guidance Review
Source/Reference in
Treasury Guidance
restructuring in a judicial, administrative, or regulatory proceeding,
except if the judgment or settlement required the provision of
government services. That is, satisfaction of a settlement or judgment
itself is not a government service, unless the settlement required the
provision of government services. In addition, replenishing financial
reserves (e.g., rainy day or other reserve funds) would not be
considered provision of a government service, since such expenses do
not directly relate to the provision of government services.
Can funds be used to pay for
debt services/interest?
No. Expenses related to financing, including servicing or redeeming
notes, would not address the needs of pandemic response or its
negative economic impacts. Such expenses would also not be
considered provision of government services, as these financing
expenses do not directly provide services or aid to citizens. This applies
to paying interest or principal on any outstanding debt instrument,
including, for example, short-term revenue or tax anticipation notes, or
paying fees or issuance costs associated with the issuance of new debt.
See question 4.3 in
Treasury's FAQ
What types of infrastructure
can be covered?
• For replacement of lost revenues: Government services can include,
but are not limited to, maintenance or pay -go funded building123 of
infrastructure, including roads; modernization of cybersecurity,
including hardware, software, and protection of critical infrastructure;
health services; environmental remediation; school or educational
services; and the provision of police, fire, and other public safety
services.
• Statutory allowances for infrastructure include assisting in meeting the
critical need for investments and improvements to existing
infrastructure in water, sewer, and broadband, the Fiscal Recovery
Funds provide funds to State, local, and Tribal governments to make
necessary investments in these sectors.
See p. 16-17 of the
Interim Final Rule
Question
Guidance Review
Source/Reference in
Treasury Guidance
Can the funding be used for
software that reduces formsSee
and documentation that are in
paper form?
Modernization of cybersecurity,including hardware, software, and
protection of critical infrastructure, is listed as an eligible use of funds
for government services.
p. 16 of the Interim
Final Rule
A general infrastructure project typically would not be
Questions on Section D: Water, Sewer, and Broadband Infrastructure
Question
Guidance Review
Source/Reference in
Treasury Guidance
Recipients may use funds for maintenance of
infrastructure or pay -go spending for building of new
infrastructure as part of the general provision of
government services, to the extent of the estimated
reduction in revenue due to the public health emergency.
Can funds be used to invest in infrastructure
A general infrastructure project typically would not be
OTHER THAN water, sewer, and broadband
considered a response to the public health emergency
See question 4.2 in
projects such as roads and public facilities?
and its negative economic impacts unless the project
responds to a specific pandemic -related public health
need (e.g., investments in facilities for the delivery of
vaccines) or a specific negative economic impact of the
pandemic (e.g., affordable housing in a Qualified Census
Treasury's FAQ
Tract).
With respect to wastewater infrastructure, recipients
may use Fiscal Recovery Funds to construct publicly
Can funds be used to invest in stormwater
owned treatment infrastructure, manage and treat
See p. 18 of the Interim
infrastructure?
stormwater or subsurface drainage water, facilitate
water reuse, and secure publicly owned treatment works,
among other uses.
Final Rule
Question
Guidance Review
Source/Reference in
Treasury Guidance
Our city's flood control structure was
constructed 50 years ago and now needs
substantial rehabilitation to make good for the
next 50 years. Will expenditures to rehab our
flood control structure qualify as eligible
infrastructure under the ARP?
If a reduction of revenue has been identified as outlined
in the guidance, maintenance of infrastructure is an
eligible use of funds under Section C, (FAQ 3.8). Under
section D's use of funds for water and sewer, improving
resilience of infrastructure to severe weather events is
identified as an eligible project (IFR p. 17).
See Question 3.8 in
Treasury's FAQ and p. 17
of the Interim Final Rule
I thought that Section D for eligible expenses
would include more - that these 3 were just
examples. Did this change?
Water, sewer, and broadband infrastructure are not
examples but the only eligible areas under Section D's
use of funds. However, the "investments in" definition is
very broad and allows for flexibility in a community's
approach as it relates back to these three areas.
Are constructing cell towers an allowable
expense under the infrastructure or
broadband categories?
Yes, if the cell towers are constructed for the purpose of
delivering faster Mbps speeds to households and
businesses.
Can these funds be used to put in sewer and
water on property the town owns?
Yes, Section D use of funds include eligible expenditures
made towards improvement of water, sewer, and
broadband infrastructure.
Can the city implement fiber for city buildings?
In the context of broadband infrastructure under Section
D, the IFR states that recipients are encouraged to
"prioritize investments in fiber optic infrastructure where
feasible, as such advanced technology enables the next
generation of application solutions for all communities,"
See p. 20 of the Interim
Final Rule
Staff Top -10 Recommended NTCP Projects
135
Project Details Potential Treatment Options Estimated Cost Range
A
Allentown Neighborhood Speed and
Since 2018, five individual requests for traffic calming have been recorded in the NTCP list of requests; however, traffic complaints have been
Safety Study
made to the City over prior years. Addressing traffic safety concerns in Allentown is a top priority for the City.
Study neighborhood -wide volume, speed, classification
and safety issues. Design plan for Level 1 and Level 2
treatments throughout Allentown.
Level 1: Improved signage; radar feedback signs;
pavement marking modifications
Level 2: Curb extensions
$50,000-80,000
B
Tukwila Elementary School Safety
Since 2018, 12 traffic calming requests have been made in the Cascade View neighborhood, with a significant number of them near Tukwila
Improvements
Elementary School. Common complaints have been over speeding and crosswalk or pedestrian safety. Additionally, the Council has asked for
proactively addressing or anticipating concerns, specifically around school zones. Some improvements have been made around Tukwila
Elementary School already but more improvements are needed.
Address speeding and crosswalk safety concerns.
Level 1: Improved signage; radar feedback signs;
pavement marking modifications
$30,000-80,000
Level 2: Curb extensions; RRFB installation; ADA ramp
upgrades; improved illumination
C
Impact Charter School Safety
A request specific to the newly opened Impact Charter School was received in 2019. The request was to provide a signed school zone, which
Improvements
Tukwila has provided along with signs marking school crossings on 5 148th Street. ADA -compliant ramps have not been installed at the
marked school crossings. The charter school has expanded their site to the north with a need for consideration of a school zone on 5 146th
Street and other potential improvements for children's safety. Additionally, the Council has asked for proactively addressing or anticipating
concerns, specifically around school zones.
Provide school crossing improvements, establish school
zone on S 146th Street, if needed. Provide school crossing
improvements, observe operating speeds, if necessary
establish speed zone.
Level 1: Improved signage for school zones on S 148th
Street and S 146th Street; crosswalk installation
Level 2: ADA ramp improvements; curb extensions
$8,000-15,000
D
Cascade View Elementary School Safety
Since 2018, the Tukwila Hill neighborhood has seen 9 requests for traffic calming. Four of the locations are around the speeding, school
Improvements
crossing and pedestrian safety around the Cascade View Elementary School. 85th Percentile speeds of ^30MPH in the 25MPH zones have
been recorded, but analysis to separate whether the speeding is even more than the posted school zone has not been done. Additionally, the
Council has asked for proactively addressing or anticipating concerns, specifically around school zones.
Upgrade School Zone signing, design and install
pedestrian crossing improvements.
Level 1: Improved signage for school zones on S 148th
Street and S 146th Street; crosswalk installation
$8,000-15,000
Level 2: ADA ramp improvements; curb extensions
E
Tukwila Community Center Pedestrian
The City Council has expressed desire for the NTCP to have a proactive element in addressing traffic calming and safety needs throughout the
Crossing Safety Improvements
City. The TCC is a well -utilized facility by the Allentown neighborhood as well as the entire City and surrounding area. Concerns over the
pedestrian crossings on S 124th Street have been raised by staff and residents in the past, along with the larger complaints of speeding in
Allentown. Increasing pedestrian visibility to improve safety in this high -use area is a recommended top priority for the NTCP.
Design and install mid -block pedestrian safety
improvements on S 124th Street.
Level 1: Improve pedestrian crossing signage
Level 2: RRFB installations; upgrade ADA ramps; curb
extensions; improved illumination
$80,000-100,000
F
Macadam Road Speed and Safety
At least five requests for traffic calming, specific to speeding (and some secondary reasons) have been made since 2018. A radar feedback
Improvements
sign was placed near the 13700 block in 2019 but requests have continued to be made. Additional analysis is warranted to determine what
other improvements could be used to address the speeding, especially where Macadam has extremely limited sight distance due to the curvy
nature of the roadway.
Design and install treatments addressing speeding and
curve safety north of S 144th Street.
Level 1: Improved signage; LED chevron signs;
channelization modifications
$10,000 - 30,000
Level 2:
G
Southcenter Boulevard/65th Avenue S
Staff identified the need for improvement pedestrian safety at this location several years ago. Southcenter Boulevard is a 5 -lane roadway
Pedestrian Safety Improvements
with known speeding issues along with curves that restrict sight distance. A high pedestrian usage at this intersection accessing the King
County Metro bus stop that services both the Rapid Ride F -Line and Route 150, both workhorses of the south County transit network, justifies
improving pedestrian crossing safety. This intersection is slated for full signalization in the future, but interim pedestrian safety
improvements should be considered sooner.
Design and install pedestrian safety improvements
Level 1: Improved signage for pedestrian crossing
$50,000-$90,000
Level 2: RRFB installation; ADA ramp upgrades; improved
illumination
H
City-wide Residential Speed Limit Review
As part of the City Council's expressed desire to proactively look at traffic calming needs, a full review of the residential street posted speed
limits is recommended by staff. State law establishes city speed limits at 25MPH unless an engineering study is completed to justify higher
speed limits. Most residential streets are posted at 25MPH today, but there are many that are posted at 30MPH or 35MPH. Likely, those
speed limits are legacies of past annexation areas, where a speed study was completed by King County. The general impression Staff has is
that most residents and elected officials would be happier with lower speed limits. City of Seattle has also recently lowered all speed limits
nearly city-wide to be 25MPH.
Identify residential streets with speed limits currently
above 25MPH. Conduct volume, speed and safety review.
Level 1: Modify speed limit ordinance; as needed; install
new signs; as needed.
$5,000-8,000
Recommend changes to speed limits, as necessary.
Level 2:
I
S Ryan Way Pedestrian Safety
Two requests for traffic calming to address speeding and pedestrian crossing safety in the Ryan Hill area have been made in 2021. New
Improvements
developments are coming forward that will increase the residential population of this part of the City with multi family developments. The
speed concerns, especially along S Ryan Way, coupled with the new housing developments increasing the likelihood of increased pedestrian
activity, warrants this analysis be recommended as a top priority.
Safety study on S Ryan Way from MLK Jr. Way to east city
limits, focusing on speeding and pedestrian safety.
Level 1: Improved signage
Level 2: Curb extension, improved illumination
$10,000-100,000
Recommend Level 1 and Level 2 improvements. Design
and construct improvements.
1
S 144th Street/46th Avenue S ADA Ramps
The Tukwila School District requested school crossing safety improvements at this intersection in 2017. A new Rectangular Rapid Flashing
Beacon was installed in early 2019. At the time the RRFB was installed, the City was also submitting a grant application for the 46th Avenue 5
Safe Routes to School project, which would improve pedestrian safety between this intersection south to 5 150th Street, and would include
either a raised pedestrian crosswalk at the RRFB or install ADA -compliant curb ramps. The grant was not awarded. State law requires ADA
ramps be brought up to current standards anytime a new signal, including the RRFB, is installed. Since grant monies for the larger
improvement are not expected in the short term, staff recommends this as a priority to comply with all state and federal laws regarding
Americans with Disabilities Act requirements.
Design and install ADA -compliant ramps at the
intersection.
Level 1:
Level 2: ADA upgrades to ramps at RRFB (not done at time
of RRFB installation due to budget constraints)
$15,000-20,000
Total Cost Range $266,000 - 538,000
135
136
T0:
City of Tukwila
Allan Ekberg, Mayor
Mayor's Office - David Cline, City Administrator
The City of opportunity, the community of choice
Mayor Ekberg
Councilmembers
FROM: David Cline, City Administrator
DATE: October 13, 2021
SUBJECT: City Administrator's Report
The City Administrator Report is meant to provide the Council, staff and community an update on
the activities of the City and on issues that concern Tukwila. Please let me know if you have any
questions or need additional information about any of the following items.
�. Intergovernmental Update
• EcoDemonstrator Open House: On September 27 Mayor Ekberg attended a Boeing/Alaska
Airlines EcoDemonstrator Open House at Boeing Field.
• ICMA Kettering NCL Race, Equity and Inclusion Leadership Institute: City Administrator
Cline participated in an ICMA Kettering NCL Race, Equity and Inclusion Leadership Institute
meeting on September 28.
• Red Vest Day: Mayor Ekberg and City Administrator David Cline participated in Red Vest Day
at the Tukwila Pantry on September 28.
• Sound Cities Association Mayors Meetings: Mayor Ekberg participated in Sound Cities
Association Mayors meetings on September 28 and October 8.
• King County City Managers/City Administrators Meetings: City Administrator Cline
participated in a King County City Managers/City Administrators weekly phone call on
September 29 and a monthly meeting on October 6.
• Lower Green River Project Tour: On October 1 Mayor Ekberg participated in a Lower Green
River Project Tour hosted by WRIA 9.
• Integrated Aircraft Systems Lab Tour: On October 5 Mayor Ekberg participated in a tour of
the Association of Washington Business's (AWB) Integrated Aircraft Systems Lab hosted
jointly by Boeing and AWB in recognition of AWB Manufacturing Week.
• Spice Bridge Anniversary Event: On October 6 Mayor Ekberg, Council President Kruller,
Councilmembers Quinn and Delostrinos-Johnson, City Administrator Cline, Economic
Development Administrator Derek Speck and Community Development staff attended the
one-year anniversary celebration at Spice Bridge where Mayor Ekberg offered welcoming
remarks. Community Development staff collaborated with community engagement staff from
King County Metro to promote the expanded Via to Transit program and distributed ORCA
passes and bike/ped safety gear to attendees.
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
137
City Administrator's Report
October 13, 2021
Page 2
• Meeting with King County Councilmember Upthegrove: On October 8 Mayor Ekberg, City
Administrator Cline, Nora Gierloff and Niesha Fort -Brooks met with King County
Councilmember Dave Upthegrove and SeaTac Councilmember Senayet Negusse regarding
the Ethiopian Community Center in Tukwila.
• SoKiHo (South King Housing) Meeting: Community Development staff met with the SoKiHo
group comprised of planners from south King County jurisdictions to discuss regional housing
issues and upcoming legislation.
11. Community Events
• Annual Coin Show: The Pacific Northwest Numismatic Association hosted their annual Coin
Show event in the TCC gymnasium October 8 -10.
• Green Tukwila Day: The annual Green Tukwila Day event held October 9 had 18 volunteers,
that planted 14 trees, 46 understory plants, and mulched and cleared 400 square feet of
dense English ivy on a hillside at Tukwila Park.
• Gratitude Project: The Tukwila Gratitude Project Locker collected several notes of gratitude
in the past week. The Locker was delivered to and is currently visiting the Spice Bridge Food
Hall in celebration of their one-year anniversary. The next two visits will be to the Tukwila
Food Pantry and then Tukwila Elementary School.
• Park Stewardship: Planting season started October 1 and Green Tukwila's volunteers will be
planting 600-800 plants before the end of 2021. The Bhutanese Community Resource Center
had their last work party for invasive removal at the end of September and will be planting at
Tukwila Park throughout October and November.
• Adopt -A -Spot: Adopt -A -Spot gained a new steward with a new neighborhood group called
"Friends of the Trail." Adopt -A -Spot stewards volunteered 174 hours of their own time during
July, August and September cleaning up litter.
• See you in the Future Park: A See You in the Future Park community meeting will be held on
October 13 on site at 3460 South 116th to gather neighborhood input and ideas for the future
park.
111. Staff Updates
Public Safety
• Police Officer of the Year: On September 25 Police Chief Eric Dreyer was recognized as Police
Officer Of The Year by the Delta White Center Masonic Lodge.
• Tillie Black Bear Women Are Sacred Day: On October 1, a Major Crimes Unit detective
represented the Tukwila Police Department and his Native American Ysleta tribe at the Tillie
Black Bear Women are Sacred Day conference, which kicked off National Domestic Violence
Awareness month.
Project Updates
• Boeing Access Rd over Airport Way Bridge: Completed: July 2021
Construction has been completed for the project and all equipment has been removed from
138
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
City Administrator's Report
October 13, 2021
Page 3
the project site. Razz Construction was onsite the last week to remove the recycled concrete
and place grass seed where the equipment storage was located during construction.
• 42nd Ave S Bridge Replacement: The results for the Open Gallery and online polling for the
preferred bridge railing, landscaping, railing color, and lighting options have closed and the
data is currently being assembled. The draft type, size, and location (TS&L) report is expected
to be submitted this month as the project moves toward the 30% plans and engineering
estimate.
Boards, Commissions and Committees
• Arts Commission: The next meeting is scheduled for October 27, 2021.
2 Resident position terms expire December 31, 2021.
No vacancies.
• Civil Service Commission: The next meeting is scheduled for October 21, 2021.
1 resident term set to expire December 31, 2021.
No vacancies.
• COPCAB: The next meeting is scheduled for October 14, 2021.
3 Resident position terms set to expire December 31, 2021.
VACANT: 1 School District Representative and Student Representative.
• Equity & Social Justice Commission: The next meeting is scheduled for November4, 2021.
1 City Council Representative position term expires December 31, 2021.
2 Education position terms expires December 31, 2021.
1 City Employee position term expires December 31, 2021.
1 Community Representative position term expires December 31, 2021.
VACANT: 1 Education Representative and Student Representative.
• Human Services Advisory Board: The next meeting is being planned for November, 2021.
1 Resident position term expires December 31, 2021.
1 Faith -Based Community position term expires December 31, 2021.
VACANT: 1 Business Community Representative.
• Library Advisory Board: The next meeting is scheduled for January 4, 2022.
3 Resident position terms expire December 31, 2021.
VACANT: Student Representative.
• Lodging Tax Advisory Committee: The next meeting is scheduled for November 12, 2021.
All positions are 1 -year terms.
VACANT: 1 Business Collecting Tax Representative and 1 Funded by Tax Representative.
• Park Commission: The next meeting is scheduled for October 13, 2021.
3 Community position terms expire December 31, 2021.
VACANT: 1 Community Representative and Student Representative.
• Planning Commission: The next meeting is scheduled for November 18, 2021.
No terms set to expire in 2021.
No vacancies.
Phone: 206-433-1800 • Email: Mayor@TukwilaWA,gov • Website: TukwilaWA.gov
139
140
2021 Workplan
Goal 1
Task Name
Committee
Department
Q1 Accomplishments
Q2 Accomplishments
Q3 Accomplishments
Goal 1- A community of inviting neighborhoods and vibrant business districts M i
Prepare for future growth with regional and local investments
Infrastructure improvements, planning and development code updates, deployment of community technology resources
TIB Rechannelization Plan and zoning update
PCD/TIS
PW/DCD
Zoning update in Q3 or Q4 2021.
Zoning update to start in 2022 pending staff availability.
Zoning update to start in 2022 pending staff availability.
53rd Ave 5 Residential Improvements
TIS
PW
Completed - project close out Q3.
Completed one-way and added two-way pavement-
closeout Q4
Completed- project closeout Q4
Strander Blvd Extension
TIS
PW
On hold.
On hold.
On hold.
S 119th St Pedestrian Bridge Repair and Painting
TIS
PW
On hold, now scheduled for 2024.
On hold, now scheduled for 2024.
On hold, now scheduled for 2024.
5 140th St Intersection Improvements
TIS
PW
Ongoing, with possible grant applications as available.
Ongoing, with possible grant applications as available.
Ongoing, with possible grant applications as available.
Sound Transit TIBS Redevelopment, Boeing Access Station 1-405 BRT
Updates
TIS/CSS
DCD
Coordinating with ST on a better plan with the SRO property and
resolving issues with uncompleted tasks at the ST station. ST will
need an Unclassified Use Permit for the BRT.
Continuing to coordinate with SRO, Sound Transit, and
WSDOT on the pedestrian bridge design.
Continuing to coordinate with SRO, Sound Transit, and
WSDOT on the pedestrian bridge design.
Allentown Truck Reroute
TIS
PW
Discussed at 3/22/21 TISC, timeline and costs requested.
Discussed at 5/24/21 TISC, moving forward on EIS. Adding
as CIP project in 2022.
Advertising for EIS project manager. Hope to complete
hiring process by end of Q4
Tukwila Village Updates - Construction, CDA Board, parking
PCD
ED
City role on TVCDA Board Q1; estimated construction complete in
summer 2021.
Construction of final building completed. Expect occupancy
permit in July. Approved parking management plan.
Final building received occupancy permit. Approved
parking signage which is expected to be installed in Q4.
West Valley Highway (1405 to Strander)
TIS
PW
Advertise for construction bids Q3 2021.
Advertise for construction bids Q4 2021.
Advertise for construction bids Q4 2021.
42nd Avenue South Bridge Replacement (Allentown)
TIS
PW
30% design completed by end of 2021, BRAC Grant applied for 01.
100% design completed by end of 2023, BRAC Grant applied for
Q1.
Received $1.5M from PSRC grant (went to Council for
approval in July 2021) for design and $12M from the
WSDOT Local Bridge program for construction (award
letter received July 2021). Virtual meetings with the
Allentown community between April and July. Provided
answers to several questions brought to Council through
open public comments. Open house meeting with
residents held in July, and design gallery and survey with
residents conducted in September.
BAR over Airport Way Seismic Refit
TIS
PW
Construction to be completed by Q2 2021.
Construction to be completed by Q3 2021.
Construction completed Q3
Nurture safe and flourishing neighborhoods
Public Safety/First responder services, park and recreation innovation and accessibility, traffic and Pedestrian safety, public art implementation
TMC Updates - Residential Design Regulations, Modular Unit
PCD
DCD
TMC Updates/Shoreline/Critical-Sensitive Areas - Completed
Short-term rental move to 2022, Tukwila South Design - Q2
Tukwila South Residential Design Standards approved by the PC.
Tukwila South Residential Design Standards sent to CC for
review and adoption.
Water/Sewer Projects
TIS
PW
Ongoing.
Ongoing.
Ongoing.
Traffic Calming
TIS
PW
On hold for 2021- still taking requests - keeping up list TIS asked
for status.
On hold for 2021- still taking requests - keeping up list TIS asked
for status.
Went to Transportation and Finance Committees to provide
updates on Traffic Calming program in August 2021 and
proposal for top ten
School Zone Cameras Pilot Project
CSS
POLICE
Done by 02, implemented by Q3
Cameras are installed. We are planning on the release of
communications to the public to inform them of the traffic
revisions. The cameras will go live on September 1st and
warnings will be provided for a month. In October the warnings
will discontinue and tickets will be issued for violations.
Communications to the public will be precede each change.
Cameras have been set up between Foster HS and Showalter
MS. Council approved staffing for Court and Police. During
warning period, 75 violations average a day. System is set to go
live for infractions effective 10/1/21.
SPRINT
CSS
POLICE / PW
On hold.
On hold.
On hold
10/11/2021
2021 Workplan
Goal 1
Task Name
Committee
Department
Q1 Accomplishments
Q2 Accomplishments
Q3 Accomplishments
Goal 1- A community of inviting neighborhoods and vibrant business districts
Tukwila Technology Digital Equity Initiatives - WiFi Build Out Plan
(Q3) and Innovation
F&G
ADMIN SVCS
Public WiFi inventory complete.
Exploring Leveraging Municipal LTE for diversifying access. WIFI
need and Fiber asset layers have been added to our GIS
environment. Coordinating w/ vendors on Budgetary Quotes.
Grant for Municipal Broadband will be submitted Oct. 1st.
Had preliminary discussions w/ Highline School District on
CBRS partnership.
Senior Levy Implementation
CSS
P&R
Will seek Council approval for grant $57K in 2021; $57K in 2022 -
senior outreach, when King County has the contract ready Q2.
Received approval for grant and have completed the contract.
Staff is working on program plans.
Staff hosted 2 veterans picnics with our hub partner City of
Burien. Staff also hosted 2 senior picnics for Tukwila
seniors. The grant has paid for all senior fitness classes
and painting classes. With the grant we have served 189
different seniors and veterans.
Artist in Residence Program
CSS
P&R
On hold due to COVID.
On hold until further notice.
On hold until further notice. Hoping to reinstate program
in 2022 or 2023.
Online Portal of historical facts, photos and events about the
Tukwila Community
ADMIN SVCS
Ongoing as staff time allows.
Ongoing as staff time allows.
Ongoing as staff time allows.
Grant Application - Port of Seattle
PCD
ED
Application approved by PCD on 3/15/21.
Staff is in process of selecting a vendor.
Staff is revising and finalizing scope of work with vendor.
Lockbox upgrade updates
CSS
FIRE
01 Report - all apparatus have new devices, new business owners
will order new device, no plan to replace old boxes at this time.
Same as 01
40 new Knox boxes installed by new businesses.
Fireworks Permits Approval Process
CSS
FIRE
Completed in Q1 for full year.
Completed.
Completed
Development Agreement - Tukwila South
PCD
DCD
Monitor and amend as needed. Residential zoning 0.2.
Monitor and amend as needed. Residential design standards
approved by PC. Ongoing discussions about development
proposals.
Tukwila South Residential Design Standards sent to CC for
review and adoption. Working with Segale on process for
expedited project review.
Development Agreement - Homestead Land Trust
PCD
DCD
Complete design review in building.
Building permits under review.
Building permits under review.
Development Agreement - Wadajir
PCD
ED
Staff met with Forterra in January and requested additional
parking analysis, which was submitted at the end of March and is
with PW for review.
Forterra says they cannot provide more than 69 on-site parking
spaces for the 100 residences and commercial spaces, less than
half of the expected parking demand.
Forterra to begin neighborhood outreach.
Development Agreement - SRO
PCD
ED
SRO presented vision to Council Q1.
Continued coordination with SRO, Sound Transit, and SeaTac.
Continued coordination with SRO, Sound Transit, and SeaTac.
Held a meeting with SRO traffic engineers.
Development - Public Works Shops
PCD
PUBLIC WORKS
Possible in Q3.
Possible in Q4
Tenant Improvements construction to be complete Q4.
Urban Center Growth Strategies
PCD
DCD
Move to 2022 - finish up breaking up the blocks.
Delayed due to staffing shortfalls.
Delayed due to staffing shortfalls.
Small Cell Technology Regulations, Process, Permits & Design
Standards
TIS/PCD
DCD / PW /
ADMIN SVCS
2021 plan for development and adoption of new code, process and
design standards complete.
Updated code has been drafted and reviewed by city staff.
Stakeholder review will be conducted in the next 30 days.
Interim Pole design has been approved by PW will be added to
design manual. Temporary code was adopted April 12, 2021.
Applications were accepted and reviewed to new standards.
PC held a hearing and sent recommended code to CC.
Adoption scheduled for 10/4.
Levee Certification /Green River Corridor
TIS
PW
Hired new Levee Project Mgr. - April start - will create work plan
for 2021.
New Levee Project Manager started in June. Joining Flood Control
District Meetings
Levee Project Manager continuing to meet with Flood
Control District
Green the Green Project
TIS
DCD/PW
Ongoing, update in 01 with one 2020 contract close out.
Project construction is complete. Contract for two years of
maintenance work began in Q2.
Complete
Tukwila Locking Mail Box Initiative
CSS
POLICE/PW
On hold - discontinued until additional funding.
On hold - discontinued until additional funding.
On hold - discontinued until additional funding.
Tukwila Pond Master Plan
CSS
P&R
Stakeholder groups working on concepts for future designs.
Additional rounds of stakeholder engagement occurred in Q2.
Draft master plan is in development. Planned presentation to
COW in 03/4.
Continued work on the development of the Master Plan
document. Planned presentation to COW in Q4.
School District Agreements
CSS
P&R
Park Property leases' terms are being discussed with TSD.
Preparing to bring to CSS in Q3.
Delayed due to coordination with TSD staff. Preparing to
bring to CSS in Q4.
10/11/2021
2021 Workplan
Goal 1
Task Name
Committee
Department Q1 Accomplishments Q2 Accomplishments Q3 Accomplishments
Goal 1- A community of inviting neighborhoods and vibrant business districts
Teen & Senior Center Programming and Feasibility
CSS
ADMIN SVCS /
P&R
Architect, project management, and outreach consultants on
board; outreach to begin in Q2.
36 community meetings held to date with 292 participants so far.
Community Champions group has met twice (out of three total)
and have discussed spaces and potential sites.
Community Champions distilled information received from
the community and reviewed and rated potential sites.
The project team developed a mid -program report and
presented to the Council.
W 10/11/2021
2021 Workplan
Goal 2
Task Name
Committee
Department
01 Accomplishments
Q2 Accomplishments
Q3 Accomplishments
Goal 2 —A solid foundation for all Tukwila residents
Engage community and identify unmet needs
Engaging hard -to -reach communities, predicting and adapting social service needs as growth continues, city internships and job shadow program, apprenticeship promotion, homelessness prevention, school district engagement
Continued partnership with Tukwila School District:
Afterschool Program Update, TSD CTE Board, TSD Capital
Plan
C55
P&R/DCD/ADMIN SVCS
TIS Staff attends TSD CTE Board meetings.
P&R staff working with TSD staff on meeting needs once school starts
back at the buildings (afterschool vs virtual support).
P&R staff working on plans for after school programs and
enrichment classes to support students and families for the
2021/2022 school year.
Staff continues to meet regularly with various TSD
personnel on different issues from public Wi-Fi to student
supports to potential partnerships.
Civic discussion between the Police and Foster and
Showalter Students
POLICE
Ongoing - Q2 Update.
On May 7, 2021, Chief Dreyer met with Foster High students for
an online Civics discussion with Mr. Kraght's class. On June 10,
2021, members of the Community Police Team and Chief Dreyer
met with Teens for Tukwila at the Justice Center in an open
forum discussion regarding law enforcement and youth. (The
Spice Bridge provided food for the gathering.)
Ongoing- In talks with Showalter Admin
Internship/Job Shadow & Apprenticeships Program
ADMIN SVCS
On hold due to COVID.
On hold due to COVID.
On hold due to COVID.
RASKC (Regional Animal Control Services of King County)
F&G
ADMIN SVCS
Provided customer service on how clients can access licenses
remotely due to COVID.
Provided customer service on how clients can access licenses
remotely due to COVID.
Provided customer service on how clients can access
licenses remotely due to COVID.
Utility Discounts
TIS
FINANCE
Ongoing.
Ongoing
Ongoing
Connect residents to social services
C55
ADMIN SVCS
In 01, Human Services staff received in requests for assistance from
996 individuals, of which the vast majority was for rental (486) and
utility (296) assistance. In comparison, in 01 of last year, the City
received 336 inquiries total for all requests. In 01 the City
distributed $12,608 in general fund dollars for rental assistance,
$39,105 in 1406 funds for rental assistance, and $1,866 in general
fund support for utility assistance.
In Q2, Human Services staff received in requests for assistance
from 1078 individuals, of which the vast majority was for rental
(505) and utility (282) assistance. In comparison, in Q2 of last
year, the City received 993 inquiries total for all requests. In Q2
the City distributed $10,929 in general fund dollars for rental
assistance, $10,425 in 1406 funds for rental assistance, and
$1,768 in general fund support for utility assistance.
In Q3, Human Services staff received in requests for
assistance from 854 individuals, of which the vast
majority was for rental (444) and utility (205) assistance.
In Q3 the City distributed $6,100 in general fund dollars
for rental assistance, $23,376 in 1406 funds for rental
assistance, and $4,773 in general fund support for utility
assistance.
Distribute 2021 COVID response funds per Council's adopted
2021/2021 budget
CSS
ADMIN SVCS
The Human Services part time/temporary staff member to distribute
the COVID funds was hired in March. In Q1 staff distributed $11,903
in COVID-specific funds. With the new part time/temporary staff
member, staff expects to distribute significantly more funds per
quarter moving forward.
In Q2 Human Services staff distributed $59,650 in COVID
Response funds. $34,55.57 was for COVID-related rental
assistance and $3,027 for COVID-related utility assistance.
In Q3 Human Services staff distributed $42,505 in COVID
Response funds. $30,361 was for COVID-related rental
assistance and $12,144 for COVID-related utility
assistance.
COVID Testing Site
CSS
FIRE
Testing site Manager in place and a sustainable model set up for a
Fire team member to fill this assignment.
Tukwila Fire continues to manage the site: one Firefighter is
backfilled on shift with overtime paid for by King County. Site is
scheduled to remain open through September 30, 2021.
Site remains open with potential end date of Dec 31,
2021.
COVID Mobile Vaccination Teams
CSS
FIRE
01 Approved as a King County provider. Over 800 vaccines delivered
to the community.
1172 total shots in arms for the Mobile Vaccination Team
efforts. Fire suspended the MVT at the end of Q2.
No action taken by Mobile Vaccination Team for Q3.
Support for Job Seekers and Workers
PCD
ED
Job seeker resource guide issued 01.
Project was completed in 01.
Project completed in 01.
Leverage housing partnerships and collaboration
Housing Comprehensive Plan, Regional Affordable Housing Task Force, South King County Housing & Homelessness Partnership, affordable housing incentives
Implement Housing Element of Comprehensive Plan
PCD
DCD
Q4 2021, into 2022.
Housing Strategy Plan completed and PC recommendation sent
to CC for review.
TOD Housing Strategy Plan adopted by CC 9/21. Adopted
zoning changes in response to HB 1220 mandates for
shelters and supportive housing.
Minor Home Repair Program
CSS
ADMIN SVCS
In 01 Human Services staff received inquiries from 36 people on
minor home repair and spent 37 hours working on the program in
01.
In Q2 Human Services staff received inquiries from 95 people on
minor home repair and spent 63.5 hours working on the
program.
In Q3 Human Services staff received inquiries from 64
people on minor home repair and spent 37 hours working
on the program.
Explore County's Health through Housing Program
PCD
ADMIN SVCS
The item has been introduced in Planning and Community
Development and is ongoing at this time.
The Planning and Community Development Committee agreed
to allow King County's broker to determine whether there are
any suitable properties in Tukwila between now and the end of
the year. Staff has communicated this to County staff.
The County has indicated it is no longer looking for sites
in Tukwila for this program.
10/11/2021
2021 Workplan
Goal 2
Task Name Committee Department Q1 Accomplishments Q2 Accomplishments Q3 Accomplishments
Goal 2 — A solid foundation for all Tukwila residents
Police Department Mental Health Co -Responder Program
CSS
Police
Q2 PD is working with Sound Mental Health to establish a pilot
program.
Interviews for the position have been conducted in coordination
with Sound Health. Job Offer being made and Co -Responder
program should begin promptly.
Mental Health Professional started with the Department the
first week of August, through our pilot Co -Responder program
and partnership with Sound Mental Health.
Regional partnerships and meetings
ALL
ALL
See attached list of ongoing memberships and meetings.
See attached list of ongoing memberships and meetings.
See attached list of ongoing memberships and meetings.
10/11/2021
(5) 2021 Workplan
Goal 3
Task Name
Committee
Department Q1 Accomplishments Q2 Accomplishments Q3 Accomplishments
Goal 3 — A Diverse and Regionally Competitive Economy 1
Advance Tukwila's economic vitality
Economic Development Plan, regional infrastructure projects, business relationships
Economic Development Plan
PCD
ED
Will complete in 2021. Will update PCD in Q2.
Funding request will be considered with ARPA funds.
Funding request pending decision on ARPA funds.
Lodging Tax Advisory Committee & Funding Applications
PCD
ED
Ongoing.
Ongoing.
Ongoing.
Southcenter District Infrastructure Investments
TIS
PW
Ongoing - Water/Sewer Comp Plans are due this year - Q3/04.
Ongoing - Water/Sewer Comp Plans are due this year - 03/Q4.
Ongoing - Water/Sewer Comp Plans are due this year - 03/Q4.
Business Recovery from COVID-19
PCD
ED
Frequently informed businesses of financial resources.
Continued informing businesses of resources.
Continued informing businesses of resources.
10/11/2021
2021 Workplan
Goal 4
Task Name Committee Department Q1 Accomplishments Q2 Accomplishments Q3 Accomplishments
Goal 4 — A High Performing and Effective Organization
Ongoing innovation of organizational systems
Phase 1 of Public Safety Plan implementation, technology-based efficiencies, internal workforce diversity, employee development and professional growth process improvements, long term financial health, priority -based budgeting and performance measures, Equity Policy implementations
Public Safety Plan
Fire Station 51 & 52 Construction
CSS
ADMIN SVCS
Close out Q2/Q3.
Close out Q3
Close out Q1, 2021
Justice Center Construction
CSS
ADMIN SVCS
Close out Q2/Q3.
Close out Q3
Close out Q1, 2021
Public Works Master Plan & Implementation
TIS
PW
Phase 1 Construction to begin in April.
Phase 1 Construction began in Q2.
Construction is ongoing and staff worked with DCD and DOE to
successfully obtain a shoreline and critical area relief letters. This
effort was coordinated with architects, a wetland biologist
consultant, and City Attorney's office.
Technology system improvements:
JLARC* required electronic data reporting requirements for Public
Records Requests (*Washington State Joint Legislative Audit and
Review Committee)
F&G
ADMIN SVCS
Currently in the data collection and analysis review; report due in Q3.
Report was submitted by July 1 deadline. 2020 report indicates $194,000 in costs
and a 100% increase in the amount of staff time spent per request.
Staff has commenced quality control and cleaning of 2021 data in
preparation for the next reporting cycle that will be due July
2022.
GET -IT- Government Electronic Technology Initiative for Tukwila
(online since 2017)
F&G
ADMIN SVCS
Continuing to add development and land use permits, the highest
retrieved records in the City, to be available for online use.
Continuing to add development and land use permits, the highest retrieved
records. Submitted an application for grant funds from the Washington State
Archives that would be used to digitize Public Works permits, which would be an
additional permit type to put in the GET -IT repository.
Awaiting the results of a grant application to digitize Public Works
Permits. Meetings are also underway to incorporate Public
Works As -built plans into Laserfiche in conjunction with TS and
Public Works staff.
Laserfiche RIO - Electronic Content Management System
F&G
ADMIN SVCS
On hold due to pandemic/staffing.
On hold due to pandemic/staffing.
On hold due to pandemic/staffing.
Permit Tracking
PCD
DCD
Completed and ongoing updates on improvements.
Plan review times are still averaging about 8 - 10 weeks. Reduced staffing levels
has impacted review times. Continuing to work with Central Square as issues
arise.
Have onboarded 3 permit reviewers in planning, development
review, and building. Created 2 quiet weeks to allow reviewers to
focus on permits. Created a "virtual counter" online appointment
system for access to planning, building, permit techs, and
development engineers.
GIS
F&G
ADMIN SVCS
Improved traceability between assets and right of way in permits.
Planning for ESRI renewal later this year.
Created map w/ Fiber Assets and Need. Started monthly meeting w/ ESRI to
ensure toolset capability is targeted. Initiated project to align as-builts in GIS &
Laserfiche for visibility.
Finalize upgrade of GIS, migration of data from old environment
to new environment with build out of arc GIS Enterprise to take
advantage of both Portal ArcGIS online capabilities. Scheduled to
be completed by EOY. Roll out functionality to view as-builts on
ArcGIS Online map viewer, incorporated with power of Laserfiche
repository. Temporary staff onboard and working towards this
goal. Phase I should be 50% complete by EOY.
Tukwila Works
CSS
ADMIN SVCS
On hold due to pandemic/staffing.
Staff revamping Tukwila Works to use existing TRAKIT and Lucity programs for a
new version of Tukwila Works that doesn't require See Click Fix.
New version of Tukwila Works live with a Sintel form interface.
Public Works requests feed directly into Lucity asset management
platform.
ERP implementation
FIN
FINANCE
Project kicked off in January. Through 1st quarter existing processes
have been reviewed and development of a new chart of accounts has
begun.
Access to the system is available. GL Chart of accounts has been revamped and
will be loaded into system, Finance reviewing with all divisions and we are looking
at how to align in other systems (TRAKiT, Lucity). Central Square has been working
on developing reports and training will be commencing.
Training in the new system has begun. Chart of accounts is being
developed as well as new PA codes. Files are being developed so
some historical data can be mapped to the new system. AP and
cash receipting processes are being reviewed and updated as
needed to create efficiencies where possible. Additionally, some
reports have already been written and are being reviewed for
accuracy.
Neogov implementation
FIN
ADMIN SVCS
Onboarding module complete 09012021; currently testing live
Perform is underway and scheduled for release November 2021.
Completed Onboard and Perform is underway.
Streamline & Update Financial Processes
Fleet Funding
F&G
FINANCE/PW
Complete in Q4 2021.
Update Council in Q3 with completion expected in Q4 2021.
In Q3 Council accepted the fleet plan/enterprise rental lease
program
Benefits Update
F&G
ADMIN SVCS
Q3
Q3
Q4
Self-insured healthcare plan
F&G
ADMIN SVCS
Q3
Q3
Q4
Asset policies
F&G
FINANCE
Policies for capital assets as well as small & attractive assets have been
drafted and are being reviewed for completeness.
Policies being reviewed
Small & attractive policy completed in Q3, capital asset policy is
currently being reviewed.
10/11/2021
2021 Workplan
Co
Goal 4
Task Name Committee Department Q1 Accomplishments
Q2 Accomplishments
Q3 Accomplishments
Goal 4 -A High Performing and Effective Organization
Private placement LTGO for PW Shops
FIN
Finance
Preliminary discussion with PFM has begun. This item will move
through the Council process in Q2.
Completed in 2nd quarter. Debt was issued.
Completed in Q2
Property Sale - HealthPoint
F&G
ED
In contingency period through Q2. Closing 2022.
Buyer released contingencies in June. Next payment due in November 2021.
Next payment due in November 2021.
Property Sale - George Long
F&G
ED
Negotiating terms. Estimated closing 2021 Q1.
Continued discussions with potential purchasers. Closing estimated 2022 Q2 to fit
timing of move -out.
Continued discussions with potential purchasers. Will bring to Council
in Q4.
Property Sale - Travelers Choice
F&G
ED
Executed PSA in 01. In contingency period. Closing in 2021 Q3.
Buyers contingency extended to July 28, 2021. Closing in 2021 Q3.
Buyer exercised option to extend closing. Closing could be extended to
February.
Property Sale - Longacres
F&G
ED
Will start in Q2.
Will start in Q4.
Will start in Q4.
Property Sale - Old Allentown FS
F&G
ED
Will start in Q2.
Will start in Q4.
Will start in 2022 Q1.
Property Sale - Old FS 51
F&G
ED
TBD
Started discussion with Police regarding timing of move -out.
Continued research regarding timing of Police move out.
Property Sale - Newporter
F&G
ED
TBD
TBD
TBD
Property Sale-Minkler
F&G
ED
TBD
TBD
TBD
Property Disposition - Old 52
F&G
ADMIN SVCS
Property report available Q2 with property disposition memo to Council
Q2.
Council direction to seek community input; scheduled for 0,3.
Community event held; next steps in Q4.
Equity Policy Implementation
CSS i
ADMIN SVCS
2021 Priorities identified, equity toolkit and outreach guide to be
finalized Q2.
Toolkit and outreach guide finalized.
Toolkit and outreach guide being socialized internally; to be
distributed Q4/
False Fire Alarm Billing
CSS
FIRE
Ongoing - quarterly updates - reviewing 3rd party process for billing.
Ongoing efforts, Assistant to the Fire Chief is processing the false alarm billing.
Same as 02.
Fire Station 53 improvements
CSS
FIRE
Plan to update with CPSM report, goal to have vetted and in place by
Q4.
Working with City Administration to have plan in place by Q4.
Same as Q2.
Fire Station 54 Maintenance & Revisit plans
CSS
FIRE & A SVCS
No Action, preparing documents to be shared with CSS in Q2.
HVAC has been assessed and plan is in place to update filters in Q3.
HVAC system has been updated and ducting cleaned.
Fire Department Strategic Plan
FIRE
No Action.
Plan to address during Q3. Discussions are ongoing with Command Staff.
Focus is on Task Force efforts, evaluate timing for 2022.
Foster Golf Links - Operation Plan
CSS
P&R
Update on FGL Finances, Marketing and Capital investment plans.
Moved to 3rd quarter.
Delayed due to staffing shortages. Plan to present in 2022.
Traffic Impact Fees
TIS
PW
Completed concurrency fees in 2020.
Completed concurrency fees in 2020.
Completed concurrency fees in 2020.
Waste Management Contract
TIS
PW
Contract will expire end of October 2023.
Contract will expire end of October 2023. Starting the RFQ process to hire a new
solid waste provider.
Staff started writing the RFQ and meeting internally to go over
the existing contract.
Police Department Strategic Plan
CSS
Police
Beginning foundational information gathering.
Information gathering was to include input from the community survey
established by COPCAB. The survey was delayed, but will be coming out in
August. Once we receive input from the community, we will put together a
committee that includes community members to help establish the 5 -year
strategic plan.
Community survey deployed in August via social media and
business cards for officers to hand out. We are reviewing the
data on a regular basis.
Labor contract negotiations
Council
ADMIN SVCS
Ongoing; Admin Team trained, further training in the organization in
Q2.
Foundational information gathering ongoing; negotiations to begin in Q3.; Initial
meeting with Police Guild set for July 15, 2021; USW, Sgt's and Commanders to
follow in 3rd QTR
Ongoing.
Aligning IT security posture to risk
F&G
ADMIN SVCS
Cross departmental team planning for reopening City facilities.
Ongoing.
Ongoing. Conducting a trial of multi and dual factor
authentication. Researching mirrored storage area networks for
redundancy. New devices on the network are now quarantined
prior to access network resources.
Digitization of Police Records
Police
This Item was not funded in the current budget. However, we are
looking at grant opportunities and internal operations to see what we
can do to push forward with this project.
This item remains unfunded.
This item remains unfunded.
Police Use of Force/Police Reform/LETCSA 1-940
Police
The Police Department will be implementing policy and training related
to current reform measures that are in 2021 legislative session.
Additionally, the PD will establish a Use of Force Review Board.
Use of Force Review Board established and presented to CSS. New policies being
written and training established to bring Department into compliance with new
laws set to go live on July 25.
The Department implemented the new police reforms that went live on
7/25/21. The Use Of Force Review Board met again in August to
review the use of force reports from the second quarter of 2021.
10/11/2021
2021 Workplan
Goal 4
Task Name Committee Department 01 Accomplishments Q2 Accomplishments Q3 Accomplishments
Goal 4 — A High Performing and Effective Organization
Return to work/post-pandemic planning; ongoing COVID impacts
CSS
ALL
The City has stood up a cross departmental committee consisting of all
levels of the organization to plan for returning to City facilities.
The Police Department returned to work and opened its doors to the Justice
Center on July 6th. (Some employees are requesting to still be able to work from
home some of their work days. The Department is assessing the requests. The
Post -Pandemic Work Group has been meeting regularly to address issues
surrounding our gradual reopening. A new Telework Policy has been developed
and implemented. A FAQ document has been circulated to address concerns of
staff
Emergency Management continues to provide information updates,
contact tracing, and counseling for exposures and illness, as well as
monitoring and processing new mandates and directives. COVID-19
restrictions continue and senior leadership continues to adapt
workplace policy to reflect changing conditions.
10/11/2021
2021 Workplan
U1
O
Goal 5
Task Name
Committee
Department
Q1 Accomplishments Q2 Accomplishments Q3 Accomplishments
Goal 5 — A Positive Community Identity and Image
Promote and celebrate City identity
Effective multi -channel communication, Community Connectors, Police Department Community Policing Team, Night Out Against Crime, community image investments
Night Out Against Crime
POLICE
On hold due to pandemic
Due to the pandemic, Night Out was not scheduled; however,
with the re -opening of the state, we are considering options to
put together the event.
The PD coordinated the Night Out Against Crime event on 8/3/21.
It was a fun and successful event with the participation of eight
Tukwila community groups and several City staff members and
Council members.
Revamp Community Connectors program
CSS
ADMIN SVCS
Interviews with various stakeholders complete; draft plan for
revamped program to Council in Q2.
Plan delayed to Q3.
Council presentation 10/4/2021; goal to begin initiating
revamped program in 2022.
See You in the Park
P&R
Modified for 2021, planning in process.
Planning for events in Q3.
Due to staffing shortages and COVID protocols no events
were held in Q3. A focused event regarding the 116th
parcel is being held in Q4 to engage with residents
regarding ideas for future park development.
Green Tukwila
CSS
P&R
Modified for 2021, planning in process.
Modified for 2021, planning in process.
New Sites and new partnerships- Seattle Port funded non
profits, Bhutanese Community Resource Center, Bridging
Cultural Gaps and Summer Search all began work in
Tukwila. Partner in Employment continued their Green
Youth Training program at Tukwila Park. McKintsry
Construction continued at Crystal Springs park. Adopt a
spot added 4 4 new park stewards.
Arts in the Parks, mural program, was a partnership
between Tukwila Parks, Urban Artworks and Tukwila
residents. The program stipend 20 artists and created
murals in 5 parks and a pop-up banner gallery
Creative Consultancy - Southcenter District
CSS
P&R
On Hold due to funding.
Program has been discontinued through 4Culture.
Program has ben discontinued through 4Culture. No further
reporting.
Police Dept. Community Liaison Team
CSS
POLICE
Add in new programs - homeless outreach, Mental Health
Profession updates.
The CPT team has been working closely with Public Works and the
community to address homelessness issues. Additionally, the
Department is finalizing its Co -Responder program that will go
live in 3rd Qtr.
The Community Police Team continued to work with different
stakeholders to address homelessness issues. They have also
been working with the Days Inn management to address the spike
in crimes.
Ongoing support of block watches
POLICE
Q2 - The Community Police Team will be working on outreach
efforts to revitalize established Block Watch programs and
establish new Block Watches.
In May, The CPT team worked with the Cascade view
neighborhood and is assisting them with establishing a new
blockwatch for their neighborhood.
In Q3, the CPT met with the SHAG, Marvelle, and Airmark
Apartment communities. The meetings were well received and
concluded with attendees being provided information regarding
forming a block watch.
Experience Tukwila
PCD
ED
01: Launched website; continued social media posts.
Continued to grow social media. Hosted Juneteenth online event.
Continued postings on website and social media. Promoted
vaccination pop -ups, Rave Green Run, etc.
1% Art Implementation
CSS
P&R
Utility box wraps are being designed and prepped for
installation.
Installation of utility box art wraps in Q3. Update to COW in Q3.
The utility box art pilot program featuring 9 artists was
completed in Q3. A mural project at the Riverton Creek
Flapgate project site was completed in Q3. Tukwila
Arts/Arts % update to COW scheduled for 10/11/2021.
Juneteenth event
CSS
ADMIN SVCS
Planning underway in concert with ESJ, EPIC and community
groups.
Event complete.
Event complete.
Communicating with our community
CSS
ADMIN SVCS
See attached list of regular communication channels
See attached list of regular communication channels
See attached list of regular communication channels
10/11/2021
2021 Workplan
Communication
Recipients
Frequency
Community Communications
Hazelnut newsletter
All physical addresses in Tukwila; access for all at TukwilaWA.com
Every other month
Annual Report
All physical addresses in Tukwila
February edition of Hazelnut
eHazelnut
Email subscriber list
Last Monday of the month
Twitter
Tukwila Twitter followers; access for all on Tukwila's Twitter page online
Same day for breaking info; Earlier if notification of upcoming event
Facebook
Tukwila Facebook "likes"; access for all on Tukwila's Facebook page online
Same day for breaking info; Earlier if notification of upcoming event
City Website
Access for all at TukwilaWA.com
Generally items from Twitter/Facebook posted on website the same day
01
N
2021 Workplan
Regional Partnerships List
Organization
Purpose
Frequency of Mtgs
Dept
4Culture
Cultural Services agency for King County committed to preserving
shared heritage and creating arts and cultural opportunities for
residents and visitors.
Monthly
Parks & Recreation
Allentown Block Watch
Neighborhood block watch group
DCD
American Payroll Association
Stay apprised of new legislation, practices and policies
Annual
Finance
American Public Works Association (APWA)
APWA is an international educational and professional
association serving Public Works professionals where they can
exchange ideas, improve professional competency, increase the
performance of their agencies and companies, and bring
important public works -related topics to public attention in local,
state and federal arenas. Each year there is a Spring Conference &
a Fall Conference. Develop and update General Special Provisions
(GSPs) to meet Local Agency needs and input that complement
materials specifications of the WSDOT/APWA Standard Specific -
tions. Obtain pre -approval of Materials GSPs for FHWA-funded
projects, aided by WSDOT Highways & Local Programs staff.
Twice a year
Public Works
American Water Works Association (AWWA)
Established in 1881, AWWA is the largest nonprofit, scientific and
educational association dedicated to managing and treating
water, the world's most important resource. AWWA provides
solutions to improve public health, protect the environment,
strengthen the economy and enhance our quality of life.
Public Works
Association of City & County Informations
Best Practice and Information sharing among municipalities
Monthly
Administrative Services
Association of City/County Information Systems (ACCTS)
Networking and training opportunity with peers from other
government agencies
Ongoing as needed
Administrative Services
Association of Records Managers and Administrators (ARMA)
To broaden the profession of records management and
information governance
Ongoing as needed
Administrative Services
Association of Washington Cities
Represent cities at the state level
Annual conferences; Various
meetings
Mayor's Office
Council
Association of Washington Cities (AWC) Drugs & Alcohol Consortium
City's CDL Random Drug Screen Program - AWC Drug & Alcohol
Consortium helps members stay in compliance with federal drug
and alcohol testing requirements. Our pool of more than 1,500
drivers and safety sensitive employees makes the D&A
Consortium the right choice for employers large and small.
Monthly to Quarterly
Administrative Services
Association of Washington Cities (AWC) Retro Program
AWC Workers' Comp Retro Program provides training and tools
that empower employers to lower risks for on-the-job injuries.
Our focus on injury prevention and safety reduces your overall
workers' compensation costs. Members participate in our Retro
Pool or the Safety Alliance.
Bi -weekly
Administrative Services
Bicycle Pedestrian Advisory Committee
Group focused on regional non -motorized transportation
DCD
01
Cti)
021 Workplan
01
Regional Partnerships List
Organization
Purpose
Frequency of Mtgs
Dept
Block Watch 164
The McMicken residents, Tukwila Police & Code Enforcement,
SeaTac Police & Code Enforcement meet to discuss clean up of
problem properties and resolve on-going issues
DCD
Cascade Water Alliance (CWA)
CWA's mission is to provide water supply to meet current and
future needs of our members in a cost-effective and
environmentally responsible manner through partnerships, water
efficiency programs, acquiring, constructing and managing water
supply infrastructure and fostering regional water planning.
Cascade is a municipal corporation comprised of seven
municipalities (five cites and two water and sewer districts) in the
Puget Sound region that joined together to provide safe, clean,
reliable water supply to its 350,000 residences and more than
20,000 businesses. The Mayor sits on the Administrative Board
and Public Affairs Committee.
Monthly Board & Committee
Meetings
Mayor's Office
Council
Public Works
Central Puget Sound GIS Usergroup
Share best practices related to GIS
Quaterly
Administrative Services
Community Connectivity Consortium (Fiber)
Share detail related fiber assets w/ Puget Sound Municipalities
Quaterly
Administrative Services
Duwamish Alive! Coalition
Supports various restoration and educational activities
throughout the watershed
DCD
Duwamish Alive! Coalition
Duwamish Alive collaborates with the community, municipalities,
non -profits, and businesses within the Duwamish River
Watershed to preserve and enhance habitat for people and
wildlife, towards improving health of the Puget Sound.
Monthly
Parks & Recreation
Duwamish Shoreline Restoration Challenge
The City has partnered with Forterra, BECU, City, CBRE to improve
the shoreline environment
DCD
Emergency Management Advisory Council (EMAC) for King County
EMAC advises, assists, reviews, and comments on emergency
management and homeland security issues, regional planning,
and policies. They measure and prioritize core capabilities, and
recommend homeland security allocations and work products to
sustain and enhance preparedness and operational levels.
Members, as set forth in code, provide regional and multi-
discipline perspective, and represent cities, fire service, law
enforcement, hospitals, the Port of Seattle, government, special
purpose districts, tribes, utilities, non-profit agencies, and the
private sector.
Monthly
Police
FEMA Urban Search and Rescue Task Force & Policy Board
To provide national and regional disaster response, related to
search and rescue under ESF-9 of the National Response System.
Annual
Fire
2021 Workplan
Regional Partnerships List
Organization
Purpose
Frequency of Mtgs
Dept
Firemen's Pension Board
Review claims and provide support to retired firefighters who
qualified for a pension prior to 1971
Quarterly
Mayor's Office Council
Administrative Services
GARE — Government Alliance on Race and Equity
National network of government working to achieve racial equity
and advance opportunities for all
Annual conference; ongoing
opportunities to engage
Administrative Services
All Departments
Government Finance Officers Association (GFOA)
Washington Finance Officer Association (WFOA)
Puget Sound Finance Officer Association (PSFOA)
National Organization to enhance finance knowledge and
networking
State affiliate of GFOA
Regional affiliate of WSFOA
GFOA & WFOA annual, PSFOA
monthly. In addition, both
GFOA and WFOA offer classes
throughout the year
Finance
Greater Seattle Partners
Public-private economic development partnership encompassing
King and Snohomish counties.
Quarterly
Mayor's Office
Council
Green Cities Partnership
Forterra works in partnership with local municipalities to develop
achievable goals, shared visions, long-term plans, and community-
based stewardship programs to care for the valuable forests and
natural areas in our urban environments.
Monthly
Parks & Recreation
Green the Green Partnership Project
Partnership with Forterra, King County Noxious Weeds, and other
local jurisdictions to identify and fund weed control and
revegetation efforts along the Green River
DCD
Green Tukwila Partnership
Partnership with Forterra to develop 20 -year plan for stewardship
and conservation of Tukwila urban forests
DCD
GREI - Governing for Racial Equity and Inclusion
Regional group of public agencies working on diversity, equity
and inclusion
Every Other Month
Administrative Services
Highline Forum
Focused on airport -related issues; Port of Seattle coordinates
meetings
Every Other Month
Council
HRCI (Human Resource Certification Institute)
Provides credentialing for HR Professional who have mastered
the HR body of knowledge and competencies.
Quarterly
Administrative Services
Human Services Funding Consortium
S, N, E King County cities cohesive 17 city funding application,
quarterly bills
Quarterly
Administrative Services
I-405/SR 167 Executive Advisory Group
A WSDOT committee focusing on 1405/SR 167 transportation
issues
Quarterly
Mayor's Office
ICMA (International City/County Management Association)
WCMA (Washington City/County Management Association)
King County City Managers/City Administrators
International City Manager/Administrator professional
organization
State affiliate of ICMA
County Affiliate of WCMA
Annual conferences; Local
affiliate meets monthly
Mayor's Office
International Association of Property and Evidence (IAPE)
Provides education in property and evidence handling and
storage. Serves as a forum for evidence technicians to gain and
share information
Twice a year
Police
International Council of Shopping Centers
Focused on issues regarding large retail properties
Annual conferences; local
affiliate meets quarterly
Mayor's Office
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Organization
Purpose
Frequency of Mtgs
Dept
International Institute of Municipal Clerks (IIMC)
To promote continuing education and certification through
university and college based institutes to its members worldwide.
Ongoing as needed
Administrative Services
International Public Management Association for Human Resources (IPMA — HR)
This program is a non profit, educational organization to establish
for fostering and developing sound policies and practices in
public human resource management. Currently, Juan is the VP
and developing the Washington State Chapter.
Monthly to Quarterly
Administrative Services
Jewish Family Services of Seattle - Job Referral and CLEVER Program
Partner with Economic Intergration Manager to helps refugees,
immigrants and asylees to become economically, socially and
civically integrated in South King County community. Collaborate
employment workshops and job referral resources.
Monthly
Administrative Services
Joint Tukwila/Burien/SeaTac Human Services Providers
Coordination, networking of contracted providers
Quarterly
Administrative Services
King County Cities Climate Collaboration (K4C)
Collaborate to support projects and programs in areas such as
green building, using and producing renewable energy,
sustainability outreach and education, and alternative
transportation
DCD
King County Directors Group
A networking group of P&R Directors/Managers in K.C. that meet
quarterly to discuss issues.
Parks & Recreation
King County Economic and Revenue Forecasting Group
Organized by Dave Reich, King County Economist, to share
economic information among Puget Sound area cities
Monthly
Finance
King County Emergency Managers
Members coordinate planning efforts related to EM.
Monthly
Police
King County Fire Chiefs
To provide policy and coordination related to operational safety,
and training in King County fire agencies, comprised of three
zones.
Monthly
Fire
King County Flood District Advisory Committee
Advises and provides policy and budget recommendations to the
District Flood Control Board
Quarterly
Mayor's Office
King County Housing and Community Development Consortium
Make funding recommendations on state, county federal funds
Bi -Annually
Administrative Services
King County International Airport Working Group
Review of the Airport Master Plan Update
Work on the project has
resumed after being on hold
DCD
King County Joint Recommendations Committee
Interjurisdictional body provides recommendations on
funding/policy for KC partner cities
Quarterly/as requested
Council
Administrative Services
King County Operations
Establish Common Operations.
Every Other Month
Fire
King County Planning Directors
Advise on Countywide issues
Monthly
DCD
King County Play Coalition
A partnership dedicated to ensuring that all children in King
County enjoy the proven health benefits of physical activity.
Monthly
Parks & Recreation
King County Police Chiefs and Sheriffs Association
Collaboration between all law enforcement agencies within King
County. Exchange information and discuss policies as well as
provide training.
Monthly
Police
2021 Workplan
Regional Partnerships List
Organization
Purpose
Frequency of Mtgs
Dept
King County Public Fire Educators
Provide quality affordable educational opportunities for the fire
inspectors and supervisors on current fire code requirements,
inspection procedures and case law.
Annually
Fire
King County Veterans, Seniors and Human Services
Staff participates in a group that works to provide equitable
services for seniors.
Monthly
Parks & Recreation
King County Work Source - Veteran's Job Referral Program
Partner with Work Source employment specialist to increase
awareness and employment resources for military veterans,
disable veterans, and military transitions. Attend Career Fair
events and assist with job referrals as needed for South King
County community.
Quarterly
Administrative Services
King/Pierce County Hoarding Task Force
Find ways to address community concerns related to hoarding
behavior and its consequences
Meetings have been on hold for
the past year
DCD
Laserfiche and Cities Digital
Ongoing training, upgrades, and solutions associated with the
City's Electronic Content Management System (Laserfiche/Digital
Records Center).
Monthly to Quarterly
Administrative Services
Legislative Youth Advisory Council (LYAC)
The Legislative Youth Advisory Council (LYAC) is a nonpartisan
youth -led committee empowered by state law to represent the
official voice of Washington youth to the Legislature. Each year, a
select group of 14-18 year old students from a diverse range of
political, geographic, and socioeconomic backgrounds are
appointed to the council by the Lt. Governor's Office.
Parks & Recreation
Metropolitan Water Pollution Abatement Advisory Committee (MWPAAC)
MWPAAC is a consortium of local jurisdictions delivering
wastewater to KCDNR Waste Treatment Division (WTD) for the
treatment of raw sewage. Representatives meet month- ly to
cover issues relevant to the waste disposal contracts and other
regional issues such as reclaimed water, Infiltration/Inflow, and
regional conveyance.
Public Works
National League of Cities
Represent cities at the national level
Annual conferences; Various
committees
Mayor's Office
Council
National Public Employers Labor Relations Association (NPELRA)
National organization with goals and objectives similar to the
local association.
Quarterly
Administrative Services
National Recreation and Parks Association (NRPA)
National association of parks and recreation professionals and
advocates dedicated to advancement of public parks, recreation
and conservation.
Parks & Recreation
Northwest Fire Investigators Association
Provide quality affordable educational opportunities for the fire
investigators and supervisors on current fire investigation
methods and case law.
Every Other Month
Fire
NTIA National Telecommunications and Information Administration
NTIA is the Executive Branch agency that is principally responsible
for advising the President on telecommunications and
information policy issues
Ongoing as needed
Administrative Services
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Regional Partnerships List
Organization
Purpose
Frequency of Mtgs
Dept
Professional Golf Association (PGA) of America
PGA of America is the world's largest sports organization,
comprised of 27,000 men and women golf Professionals who are
the recognized experts in teaching and growing the game.
Parks & Recreation
Puget Sound Regional Council (PSRC)
Partnership of cities, counties, ports, federal, state and regional
transportation agencies, railroads and trucking interests, intent
on solving freight mobility problems with coordinated solutions.
Grant program that supports transportation projects in smaller
towns and cities in rural areas of the region. The KCPEC reviews
local agency prioritized projects and recommends the top
competing projects to the King County members of the PSRC's
Transportation Policy Board (TPB) for review and approval. Mayor
serves on the Executive Board.
Monthly Board Meetings
Mayor's Office
Public Works
Rave Foundation
The RAVE Foundation is the community based Foundation that
represents the Seattle Sounders. (From website) RAVE
Foundation envisions a region abundant with opportunities for
free play, where we all work together to use soccer as a vehicle to
foster wellness, inspire learning, and strengthen connections to
community.
Regularly
Parks & Recreation
Refugee Forum
Education, networking on refugee issues
Monthly
Administrative Services
Region IV Fire Investigation Council
Meet monthly providing educational and current issues in the
field of fire investigation, discuss fire in all jurisdictions for
patterns or similarities.
Every Other Month
Fire
Regional Affordable Housing Task Force
Advise on housing affordability issues
DCD
Regional Animal Services of King County (RASKC)
To improve pet licensing and other marketing efforts.
Monthly to Quarterly
Administrative Services
Regional Housing Repair Group
Education, networking
Annually
Administrative Services
SCL Rate Review Panel
Provide input to SCL's six year strategic plan.
Public Works
SCORE Jail
Executive Board
Finance Committee
CIO Forum
A regionally owned jail in of which Tukwila is an owner City. The
Mayor serves on the Administrative Board. Finance Director
serves on Finance Committee. TIS Deputy Director serves on the
CIO Forum.
Monthly
Mayor's Office
Finance
SeaTac Airport Stakeholder Advisory Roundtable (StART)
Focused on airport -related issues
Monthly
Mayor's Office
Council
Seattle City Light Habitat Enhancement Creston-Duwamish Stakeholders
Committee
Study by SCL to test different vegetation management methods
on sites in Tukwila and Seattle under the power corridor; data will
be collected over the next several years with plan to implement
findings throughout SCL corridors
DCD
Seattle Southside Chamber of Commerce
Local chamber of commerce
As needed
Mayor's Office
Council
Seattle Southside Regional Tourism Agency
Focused on increased overnight stays at SeaTac, Tukwila, and Des
Moines
Monthly
Mayor's Office
2021 Workplan
Regional Partnerships List
Organization
Purpose
Frequency of Mtgs
Dept
Society for Human Resource Management (SHRM)
A national organization that provides resources for HR
Professionals nationwide.
Quarterly
Administrative Services
Sound Cities Association (SCA)
SCA Public Issues Committee (PIC)
Represent King County cities in regional issues
Recommend policy positions and regional appointments to the
SCA Board. Councilmember Quinn currently serves on the the
Board.
Monthly PIC meetings;
Monthly Board meetings;
Mayor's Office
Council
Sound Transit
Build and manage high capacity transit in the Puget Sound region
As needed
Mayor's Office
Administrative Services
Soundside Alliance for Economic Development
Broad economic development focus in the south King County
region
Monthly
Mayor's Office
Council
South King Council of Human Services
Education, advocacy, networking
Annually
Administrative Services
South King County Area Transportation Board
Area elected receive information on South KC transportation
meetings
DCD
Council
South King County Cultural Association
SoCo provides advocacy, collaborative marketing, networking
opportunities and professional development for our members.
Bi -Monthly Meetings
Parks & Recreation
South King County Fire Training Consortium
Academy Committee
Rescue Operations Committee
Training Coordination
Academy Procedures development.
Rescue Procedures development.
Quarterly
Fire
South King County Human Services Planners (regional)
Coordination of services, joint planning and delivery
Monthly
Administrative Services
South King County Senior Center Directors
A networking group that discusses issues affecting seniors living
in South K.C.
Monthly
Parks & Recreation
South King Housing and Homelessness Partners
Work collaboratively with other South King County jurisdictions
to address affordable housing and homelessness.
Monthly
Council
DCD
Technical Advisory Committee
Provide direction on Metro's Long Range Transportation Plan
DCD
Tukwila King County Work Source - CLEVER Program
Opportunity to establish a list of employment and training
programs to increase awareness, resources, and workforce
services in the South King County community. Partner with Work
Source employment specialist to help higher skilled refugees find
jobs that fit their skills and training through Washington's CLEVER
(Career Ladders for Educated and Vocationally Experienced
Refugees) program. This program is to develop a career path plan
for their short and long term goals in order to get back into their
chosen career.
Monthly
Administrative Services
Tukwila School Distric Continuing Technical Education Board
Ensure CTE programs allign to student and industry needs.
Monthly
Administrative Services
Tukwila School District Providers Meeting
Collaboration and coordination on services to kids and families
Every Other Month
Administrative Services
United States Conference of Mayors
The United States Conference of Mayors is the official non-
partisan organization of cities represented by the elected Mayor.
Mayors contribute to the development of national urban policy
by serving on one or more of the conference's standing
committees. Conference policies and programs are developed
and guided by an Executive Committee and Advisory Board, as
well as the standing committees and task forces which are
formed to meet changing needs.
Annual Meeting & Annual
Conference
Mayor's Office
01
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Regional Partnerships List
Organization
Purpose
Frequency of Mtgs
Dept
Urban Land Institute
Nonprofit research and education organization that facilitates
information and experience on land use practices and policy
Annual conferences
Mayor's Office
US Bank Procurement Group
Stay apprised of new policies, practices; share information
Annual
Finance
Utility Finance Officers (UFO)
Enhance knowledge, exchange information with utility districts
and other utility providers
Quarterly
Finance
Valley Cities Technology Group
Department Directors meet to discuss common issues, network
and share data. Line staff are invited for specific topics
Administrative Services
Valley Civil Disturbance Unit
Valley Agencies (Kent, Renton, Tukwila, Auburn, Federal Way,
and Port of Seattle) each have a team of 15-20 personnel of all
ranks. The teams deploy and train together to handle large scale
disturbances, crowd, and riot control.
Twice a year
Police
Valley Communications
Valley Communications Operations Board
Valley Communications Finance Committee
Valley Communications Advisory Committee for Technology (ACT)
Regional 911 center for South King County. Mayor serves on the
Administrative Board. Fire and Police serve on the Operations
Board that creates policy and provides operations oversight.
Finance Director serves on the Finance Committee that oversees
financial policies and operations. Administrative Services serves
on the Committee for Technology that provides oversight and
coordination on technology issues.
Monthly
Mayor's Office
Fire Police
Finance
Valley Investigations Team
Valley Agencies each have a team of 3-4 investigations personnel
of all ranks. The teams deploy and train together to handle large
scale investigations and officer involved shootings in those
jurisdictions
Monthly
Police
Valley SWAT
Valley Agencies each assign seven team members. The team is
responsible for conducting operations that are outside the
normal capabilities of patrol such as hostage rescue or high-risk
arrest warrants
Quarterly
Police
Vulnerable Populations Task Force (Public Health)
Address needs of vulnerable pops related to emergency
management
Administrative Services
WA Association of Public Records Officers (WAPRO)
Provides education in support of the Public Records Act and a
forum for public records officers and those involved in
responding to public records requests
Monthly
Police
WA Association of Telecommunications Officers and Advisors
Share the latest developments in wired and wireless
telecommunications, FCC activities, federal and state
telecommunication policy issues, managing
cable/telecommunication franchises, enhancing PEG production
techniques, effective PEG channel management, new technology
demonstrations and more. Suggested attendees include your
cable and telecommunication franchise managers, right-of-way
managers, television producers, content creators,
communications managers, municipal attorneys, city managers
and PEG access coordinators.
Anually / As Needed
Administrative Services
2021 Workplan
Regional Partnerships List
Organization
Purpose
Frequency of Mtgs
Dept
WACE — Washington Association of Code Enforcement
Statewide group providing annual education/training and
networking opportunities
Spring and Fall conferences
DCD
Washington Association of Sheriffs and Police Chiefs (WASPC)
Membership for all police chiefs and sheriffs. Provides training
and support for all law enforcement agencies throughout
Washington.
Yearly
Police
Washington Bond Issuers
Enhance knowledge of changes in municipal bond rules and
trends
As needed
Finance
Washington Economic Development Association (WEDA)
Information sharing and advocacy on economic development
Bi -weekly (during covid)
Mayor's Office
Washington Festivals & Events Association (WFEA)
Organization for people working in the festivals and events
industry aimed at providing professional education, and
leadership development opportunities.
Parks & Recreation
Washington Fire Chiefs
Provides networking platform for state fire chief officers. Engages
in direct lobbying efforts related to priorities set by the body.
Provides training forums and platforms for all State fire agencies.
Monthly
Fire
Washington Municipal Clerks Association (WMCA)
Promoting professional and educational standards for Municipal
Clerks in the State of Washington and providing improved local
governmental services.
Ongoing as needed
Administrative Services
Washington Public Employers Labor Relations Association (WAPELRA)
To promote the profession of HR Management and labor
relations in local government through education, mutual support,
professional recognition and legislative advocacy.
Quarterly
Administrative Services
Washington Recreation and Parks Association (WRPA)
State association of parks and recreation professionals that
promotes excellence through advocacy, education, networking,
and training.
Several staff involved in sub-
committees that meet monthly
Parks & Recreation
Washington State Association of Permit Technicians
Statewide group providing education/training and networking
opportunities
DCD
Washington State Association of Senior Centers
Organization aided at enhancing, educating and supporting
professionals working with the aging population.
Parks & Recreation
Washington State Fire Marshals Association
Review and propose Fire Code amendments.
Quarterly
Fire
Washington State Planning Directors
Advise on statewide policy issues
DCD
Washington State Recycling Coordinators
Recycling coordinators from western Washington cities and
counties share information and set priories for funding and
programs
DCD
Washington Treasurer's Association (WTA)
Enhance knowledge of treasury functions; statewide networking
Annual
Finance
Water Resource Inventory Area 9 Forum and WRIA 9 ITC Implementation
Technical Committee
Working groups that provide guidance, technical information,
and planning for the WRIA 9 Habitat Plan
DCD
WSDOTTransportation Professionals Forum
Washington Transportation Professionals Forum is a group of
local agency traffic, transportation, and PW engineers,
technicians, directors, managers, supervisors, planners, mayors,
clerks, council members, etc. Members share information and
discuss ideas about traffic -and transportation -related issues.
Public Works
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Regional Partnerships List
Organization
Purpose
Frequency of Mtgs
Dept
Zone 3 Emergency Managers
Members coordinate planning efforts related to EM.
Quarterly
Police
Zone 3 Fire Chiefs
To provide policy and coordination related to operational safety,
and training in King County Fire Zone 3.
Monthly
Fire
Zone 3 Fire Marshals
Establish Common procedures.
Fire
Zone 3 Operations
Establish Common Operations.
Monthly
Fire
UPCOMING MEETINGS AND EVENTS
OCTOBER 2021
Due to COVID-19, meetings will be held electronically, with telephone access available (see agenda page).
OCT 18 MON
OCT 19 TUE
OCT 20 WED
OCT 21 THU
OCT 22 FRI
OCT 23 SAT
➢ Community Services
and Safety
5:30 PM
Electronic meeting
➢ Planning and
Community
Development
5:30 PM
Electronic meeting
➢ City Council Regular
Meeting
7:00 PM
Electronic meeting
➢ Civil Service
Commission
5:00 PM
Electronic meeting
OCT 25 MON
OCT 26 TUE
OCT 27 WED
OCT 28 THU
OCT 29 FRI
OCT 30 SAT
➢ Finance and
Governance
5:30 PM
Electronic meeting
➢ Transportation and
Infrastructure
Services
5:30 PM
Electronic meeting
City
➢Council
Committee of the
Whole Meeting
7:00 PM
Electronic meeting
➢ Arts Commission
6:00 PM
Electronic meeting
'fr Planning-Commission
Cancelled
TUKWILA
DONATE
APPLE
Your
than
hand
A
on
are
TUKWI ' NAL BLV
-
Action
•
Committee
TUKWILA INTERNATIONAL
BOULEVARD ACTION
COMMITTEE
TRASH PICK-UP DAY
For more information,
call Sharon Mann at
206-200-3616.
Lam, !,ft,
G t
4L00II
BLOOD SHORTAGE!
BY OCT 31 TO WIN AN
HOMEPOD MINI AND
YEAR OF APPLE MUSIC!
donation is critical! With less
a 24-hour supply of blood
for hospitals, more donors
needed to make and keep their
appointments with Bloodworks
Northwest.
To schedule an appointment,
call 206-241-6300.
Click here to schedule an
appointment online.
COVID-19 FINANCIAL RESOURCES FOR RESIDENTS, WORKERS AND BUSINESSES
Many changes are happening in response to the COVID-19 virus and federal, state and local governments are working to help. The City of Tukwila has
compiled a range of information developed by various agencies and governments that may be helpful to our businesses, workers, and residents.
Click here for more information and resources.
TT T KW ILA A FREE TEEN PROGRAMS AT TUKWILA COMMUNITY CENTER -12424 42ND AVE S
PAM PA&ARECRE RECREATION Monday thru Friday from 3 PM - 6 PM Teen Room and gym are open to teens after school.
pom GOOD HEALriv FUN Wednesdays from 6 PM - 8 PM Teen Open Gym Basketball
DRIVE THRU PICK-UP 3118 S 140TH ST TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM - 2:00 PM
Tukwila Pantry is in need of shopping bags.
1 VOLUNTEERS - In need of volunteers between 8 AM - 1 PM for food packaging Mondays, Wednesdays and Fridays and food distributions
a#v12r2, Tuesdays, Thursdays and Saturdays. To sign-up to volunteer, visit https://www.signupgenius.com/go/9040a4dabac2ealf85-volunteer2.
OO DONORS - Please donate at TukwilaPantry.org.
STILL WATER SNACK PACK NEEDS YOUR DONATIONS AND VOLUNTEER HELP!
v.I� SnackPack serves food bags on Fridays to Tukwila students in need.
-�� Volunteers needed on Wednesdays, 1 PM-3 PM, Thursdays 9 AM-10 AM and Fridays 9:45 AM -12:15 PM. Please donate to feed our Tukwila kids.
- For more information, call 206-717-4709 or visit facebook.com/TukwilaWeekendSnackPack.
" Checks can be mailed to Still Waters, PO Box 88576, Tukwila WA 98138.
Public Healthbi
COVID-19 VACCINATION
All Washingtonians ages 12 and up are eligible to receive a COVID-19 vaccination.
For more information, visit kingcounty.gov/vaccine or call 206-477-3977. Interpreters are available for assistance. For telephone-to-text
relay service, dial 711 or 1-d800-833-6384. For tactile interpretation, visit seattledbsc.org.
Seattle K King county IliM
BILL PAYMENT ASSISTANCE PROGRAMS FOR RESIDENTIAL CUSTOMERS
40 �p l PSE offers two bill payment assistance programs for residential customers to help pay your electric or natural gas bills. Eligibility is based on your
ENERGY household income and the number of people that live in your home.
For more information, visit: www.pse.com/pages/bill-and-weatherization-assistance Available in other languages: CN 1 ESI HI 1 RU 1 VI
COVID-19 VACCINE CLINIC POP-UP CLINIC
clinic in partnership with Harborview Medical Center. The clinic will
fisWestfield Southcenter will host a free COVID-19 vaccine pop-up 9 AM - 12 PM 1 PM - 3 PM OCT 16, 21, 28 & NOV 6
take place in Space 201, located on Level 1 near Nordstrom by
Bergman Travel Shop. Vaccines distributed will include Pfizer. Click here for more information on the pop-up event.
Click here for King County information on the vaccine and to access other languages.
163
Tentative Agenda Schedule
MEETING 1 —
REGULAR
MEETING 2 —
C.O.W.
MEETING 3 —
REGULAR
MEETING 4 —
C.O.W.
OCTOBER 4
See below link for the agenda
packet to view the agenda items:
October 4, 2021
Regular Meeting
OCTOBER 11
See below link for the agenda packet
to view the agenda items:
October 11, 2021
Committee of the Whole Meeting
OCTOBER 18
See below Zink for the agenda packet
to view the agenda items:
October 18, 2021
Regular Meeting
OCTOBER 25
Special Issues
- ROVID Report.
Weeklyadopting
- Resolution ng the 2022 South
King Housing and Homelessness
Partners Work Plan and Operating
Budget.
- An update and consensus on the
Automated School Zone Camera
Program.
MEETING 1 —
REGULAR
MEETING 2 —
C.O.W.
MEETING 3 —
REGULAR
MEETING 4 —
C.O.W.
NOVEMBER 1
Consent Agenda
NOVEMBER 8
Public Hearings
NOVEMBER 15
Consent Agenda
NOVEMBER 22
Special Issues
- Authorize the Mayor to sign Contract
Amendment with Karen Reed
Consulting for consulting services to
the Fire Advisory Committee in the
amount of $75,000.
- Authorize the Mayor to sign a
contract for the Strander-Andover
Park West Sewer Repair Design
Project.
- Authorize the Mayor to sign a
contract for the Transportation
Element Update.
Unfinished Business
- Tax Levy Legislation:
- An ordinance levying the general
taxes commencing 1/1/2022.
- An ordinance changing the regular
tax levy from the previous year
commencing 1/1/2022.
- An ordinance adopting an amended
2021-2022 Mid -Biennium Budget.
Special Issues
- Authorize the Mayor to sign a contract
with Environmental Systems Research
Institute (ESRI) for 2022-2023 GIS
Services.
- Authorize the Mayor to sign an
agreement to accept a grant for WSOPD
2022-2023 in the amount of $75,000.
Unfinished Business
- COVID-19 Weekly Report.
- A resolution adopting the Tukwila Pond
Master Plan.
- 3 -Year contract with Pacific Law Group
for Bond Counsel Services.
- Leases.
Special Meeting to follow the
Committee of the Whole Meeting.
- Weekly COVID-19 Report.
- Tax Levy Legislation:
- An ordinance levying the general
taxes commencing 1/1/2022.
- An ordinance changing the regular tax
levy from the previous year
commencing 1/1/2022.
- An ordinance adopting an amended
2021-2022 Mid -Biennium Budget.
- Tax Levy Legislation:
- An ordinance levying the general
taxes commencing 1/1/2022.
- An ordinance changing the regular
tax levy from the previous year
commencing 1/1/2022.
- An ordinance adopting an amended
2021-2022 Mid -Biennium Budget.
- Weekly COVID-19 Report.
- COVID-19 Weekly Report.
- A resolution adopting the 2022 South
King Housing and Homelessness
Partners (SKHHP) Work Plan and
Operating Budget.
164