HomeMy WebLinkAboutTIS 2021-10-25 Item 2B - Update - Solid Waste Contract with Waste Management (Expiring on 10/31/2023)1111111111111111111111111
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Public R'orDepartmont - Hari l f oa ne onti, f; arrt. y Engin
INFORMATIONAL MEMORANDUM
Transportation and Infrastructure Services Committee
Hari Ponnekanti, Public Works Director/City Engineer
Mayor Allan Ekberg
October 22, 2021
Solid Waste Contract Status Update
Contract No. 12-027
'Ulan Ekberg, laor
ISSUE
The City's contract with Waste Management (WM) expires on October 31, 2023. The solid waste contract procurement
process takes approximately 16 months. Due to supply chain delays, a new vendor would need at least one year lead
time to procure trucks, bins and other material after the contract is signed. Therefore, the City must initiate a request for
proposals (RFP) process now in order to ensure a smooth transition to a new contract.
DISCUSSION:
Staff started working with Epicenter Services Inc. to initiate the RFP process. Epicenter Services assists local jurisdictions in
procuring solid waste contracts. The City of Tukwila has used their services during previous contract procurement processes.
The cost of their services will be reimbursed by the solid waste vendor after selection. The process is scheduled to finish by
mid -2022. Below please find a detailed timeline.
PROCESS SCHEDULE (All times Pacific Standard Time)
Event
Staff/Legal Review of Industry Review RFP and Contract
Release Industry Review draft of document set
Industry Review comments due
Release Final RFP to Known Interested Parties
First Round Proposer Questions Due
Second Round Proposer Questions Due
Proposals Due
Proposal Evaluation, Interviews, Clarifications, Selection
Finalization of Contract
Recommendation to City Council, Council Process
City Executes Contract
Contractor Delivers Transition/Implementation Plan
Container Delivery
Start of Collection Services
Time Frame
November 2021
December 10, 2021
January 4, 2022
February 7, 2022
March 7, 2022 3:00 PM PST
March 28, 2022 3:00 PM PST
April 18, 2022 3:00 PM PST
April/May, 2022
May/June, 2022
June, 2022
July, 2022
September, 2022
October, 2023
November 1, 2023
FINANCIAL IMPACT
There is no financial impact since the selected vendor will reimburse the procurement costs at the end of this process.
RECOMMEDATION
Information and discussion only.
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