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COW 2021-10-25 COMPLETE AGENDA PACKET
44.---1--ILA wQs Q 4 Tukwila City Council Agenda ❖ COMMITTEE OF THE WHOLE •❖ "',n 2 Allan Ekberg, Mayor Counci/members: ❖ Verna Seal ❖ Kathy Hougardy 190$ David Cline, City Administrator ❖ De'Sean Quinn ❖ Thomas McLeod Kate Kruller, Council President ❖ Zak Idan ❖ Cynthia Delostrinos Johnson THE MEETING WILL NOT BE CONDUCTED AT TUKWILA CITY HALL, BASED ON THE GOVERNOR'S PROCLAMATION 20-28 ADOPTED MARCH 24, 2020 WHICH SAYS IN PART: ANY PUBLIC AGENCY, SUBJECT TO RCW 42.30, IS PROHIBITED FROM CONDUCTING ANY MEETING, SUBJECT TO RCW 42.30 UNLESS (A) THE MEETING IS NOT CONDUCTED IN-PERSON AND INSTEAD PROVIDES AN OPTION(S) FOR THE PUBLIC TO ATTEND THE PROCEEDINGS THROUGH, AT MINIMUM, TELEPHONIC ACCESS, ..." THE PHONE NUMBER FOR THE PUBLIC TO LISTEN TO THE MEETING IS: 1-253-292-9750, ACCESS CODE: 670077847#. Click here to: Join Microsoft Teams Meeting For Technical Support during the meeting call; 1-206-433-7155 Monday, October 25, 2021; 7:00 PM 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Satish people. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS— including comment on items both on and not on the meeting agenda * 2021 update * Those wishing to provide public comments now have the opportunity to verbally address the City Council via phone or Microsoft Teams for up to 5 minutes for items both on and not on the meeting agenda. To take advantage of this option, please email citycouncil@tukwilawa.gov with your name and the topic you wish to speak on by 5:00 PM on the date of the meeting. Please clearly indicate that your message is for public comment during the meeting. You will receive further instructions and be called upon during the meeting to address the City Council. 4. SPECIAL ISSUES a. Weekly COVID-19 report. b. A resolution adopting the South King Housing and Homelessness Partners (SKHHP) 2022 Work Plan and 2022 Operating Budget. Angela San Filippo, Executive Manager, SKHHP. c. A grant agreement with the Washington Secretary of State's Office for digitization of Police records in the amount of $49,195.51. Pg.1 Pg.9 Pg.25 5. REPORTS a. Mayor b. City Council c. Staff 6. MISCELLANEOUS 7. EXECUTIVE SESSION Collective Bargaining – Pursuant to RCW 42.30.140(4)(b). (90 minutes) NO action will follow in the open meeting. 8. ADJOURNMENT This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Remote Tukwila Council meetings are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov) WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comments. The City Council will also accept comments on an agenda item when the item is presented in the agenda, but speakers are limited to commenting once per item each meeting. When recognized by the Presiding Officer, please go to the podium if on-site or turn on your microphone if attending virtually and state your name dearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting. Members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. The proponent shall speak first and is allowed 15 minutes to make a presentation. 3. The opponent is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After the proponents and opponents have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/ COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayors review Council review 10/25/21 RB ITEM INFORMATION ITEM No. 4.A. 1 STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 10/25/21 AGENDA ITEM TITLE A weekly update on the City's planning and response to COVID-19 (Coronavirus) CATEGORY 11 Discussion 10/25/21 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date SPONSOR n Council 11 Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ TS ❑ P&R ❑ Police ❑ Pr SPONSOR'S The City is actively engaged in regional efforts to address the coronavirus (COVID-19). SUMMARY Staff are providing the Council with updated information regarding the City's response to COVID-19. REVIEWED BY ❑ Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Com ❑ Planning/Economic Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE N/A N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 10/25/21 Coronavirus Report 1 2 CORONAVIRUS RESPONSE UPDATE October 25, 2021 * Denotes All New Content in the Section ESSENTIAL SERVICES AND CITY OPERATIONS * Essential Services & City Operations In order to have consistency across public -facing activitues at the City Hall campus, beginning October 4, 2021 the permit counter, City Hall and human services in-person office hours will all be Mondays and Wednesdays from 8:30 to noon. All services remain available remotely. Masks are required at all times in City facilities. City staff that are able are encouraged to work remotely until January 3, 2022. Total in-person customer volume for the week of October 11, 2021: • Permit Counter: 5 • City Hall: 5 • Human Services: 0 * Human Services This week, Human Services staff assisted 11 households (25 individuals) with $15,790.23 in rent and utility relief. $3,725.23 was for utility assistance, $12,065 was for rental assistance. Three out of eight households that received COVID impacted assistance received relief with both rent and utilities (up to program maximum). The least amount of rent owed was $600 the highest amount owing was $4,600. The KC EPRAP program for COVID- related rental assistance continues to serve Tukwila residents. Tukwila landlords continue to be identified as recipients of large funding amounts to assist all their residents with COVID related rental arrearages. Staff currently has four additional households in various stages of the intake process which includes ongoing support of Maple Crest households. Residents and landlords who applied for the EPRAP program can check their status by going to: https://kinacounty.aov/depts/community-human-services/COVID/eviction-prevention-rent-assistance Source General Fund Contracted Partners Covid Rental & Utility Assistance Sewer/Water HB 1406 Rental Assistance Information from the community on total past due rent amount Households Assisted/Ind 1/1 Funding Breakdown Rent: $Utility: $1,200.00 Rent: $8,547.00 8/21 Utility: $3,725.23 0/0 $ 2/3 $2,318.00 $500-$1,200 = 3 $1,250-$3,500 = 5 $3,600-$4,000 = 1 Over $4,000 = 1 3 Fire Staffing and CaIIs for Service There have been no changes to Fire staffing since the last report. Police Staffing and CaIIs for Service There have been no changes to Police staffing since the last report. * Business Recovery Business Re -Openings and Closings Washington's economy is open. Nearly all businesses and public spaces including restaurants, stores, offices, theaters, outdoor events, and other places can operate at full capacity with no physical distancing requirements. The Delta variant continues to spread rapidly. COVID-19 cases, hospitalizations, and deaths have declined since early September but are still much higher than they were this past June and July. On August 18th Governor Inslee announced a vaccine requirement for employees working in K-12, most childcare and early learning, higher education, and State agencies. That requirement took effect on October 18th. On September 9th President Biden announced that the Federal government will require businesses with over 100 employees to require employees to be vaccinated or get regular testing. Businesses are waiting for implementation guidance from OSHA and/or State L&I. On September 16th King County announced a new vaccine verification requirement. Starting on October 25th people will be required to show proof of full vaccination to enter public places such as outdoor events with 500 or more people, indoor recreational activities of any size such as restaurants, bars, performances, theaters, conferences, gyms, and professional sports. The requirement starts for small bars and restaurants (seating capacity of 12 or fewer) on December 6. Outdoor dining, take-out, grocery stores, retail stores, private events at private locations, and other situations are exempt. Unvaccinated people can still attend by showing proof of a negative COVID-19 test. People do not have to show identification when showing proof of vaccination. On October 14th the Governor announced that, starting on November 15th, verification of vaccination or a recent negative test will be required to enter large, ticketed events with over 1,000 people (indoors) or 10,000 people (outdoors). An expanded statewide mask mandate took effect on August 23rd, every person (including customers and employees) is required to wear masks when indoors with someone from outside their household, however, there are exceptions. For example, the requirement does not apply to people who are working indoors by themselves or are vaccinated and only working with other employees. Businesses can adopt more stringent requirements. Under the Governor's Proclamation 20-25.15 businesses are prohibited from allowing customers to enter or remain in an indoor space in a business unless the customer is wearing a face mask. On September 13th masks also became required (for both vaccinated and unvaccinated) for outdoor events with 500 or more attendees. Business Assistance 4 There are some government funding programs still accepting applications including the Economic Injury Disaster Loan (EIDL) program and the Small Business Flex Fund. The programs offer low interest loans to small businesses. Through EIDL some small businesses may be eligible for grants up to $15,000. We anticipate that later this year the State will implement a $50 million fifth round of the Working Washington small business grant program. The State is also significantly limiting increases in unemployment insurance costs for businesses. King County is distributing $145 million of federal funds for residential rental assistance and eviction prevention to tenants and landlords through their Eviction Prevention and Rental Assistance Program (EPRAP). Staff emailed all Tukwila businesses with links to information and a toolkit to help businesses prepare to verify vaccination status of their customers. Unemployment The unemployment claims data report is included monthly and is included in the packet of the October 18, 2021 Council meeting. MEETING THE COMMUNITY'S BASIC NEEDS * Food Resources and Distribution Senior Meals, number of meals distributed. Week of 10/1 1 Tukwila Pantry Building is currently under re -construction for better usage. Duwamish Curb Cafe 25 Meals on Wheels 171 10/14 267 10/16 281 10/19 407 5 COVID-19 UPDATES * Covid-19 Tukwila Overview Go to other dashboards: COVID-19 Vaccinations COVID-19 Outcomes by Vaccination Status Level of Community Transmission High Select a location Cases Hospitalizations Deaths 2,571 123 21 Tukwila Change the type of locations • City Health Reporting Area o Region View HRA Map View Region Map People Completed Vaccine Series Not yet available Hover over graphs and text for more details Cases ShOVW data as a table 4 daily average cases +6 new cases since 10/19/21 -11% decrease in the last 7 -days (31) from the prior 7 -days (35) 9 8 7 6 5 4 3 2 1 07/01/21 08/01/21 09/01/21 Specimen Date (last 120 days) 10/01/21 Hospitalizations Show data as a table <1 daily average hospitalizations +0 new hospitalizations since 10/19/21 Increase of 3 in the last 7 -days (3) from the prior 7 -days (0) 4 2 0 07/01/21 08/01/21 09/01/21 Admission Date (last 120 days) 10/01/21 Deaths 0 daily average deaths 2.0 1.5 +0 new deaths since 10/19/21 1.0 -100% decrease in the last 14 -days (0) from the prior 14 -days (1) Mobile Vaccination Team 0.5 0.0 07/01/21 08/01/21 09/01/21 Death Date (last 120 days) 10/01/21 The Tukwila Fire Department' Mobile Vaccine Team (MVT) is investigating how it can support vaccinations in the schools. 6 * Vaccine Update & Locations There are many ways for community members to access the vaccine at no cost. Multiple appointments are available at sites in the area, as well as private opportunities. Visit vaccinelocator.doh.wa.gov for location and appointment opportunities. Free COVID-19 vaccinations are offered at pop-up clinics at the Tukwila Village Farmers Market and Westfield Southcenter. Appointments and proof of residency are not required. The Tukwila Village pop-up provides free $50 gift cards to Fred Meyer. More info at: https://experiencetukwila.com/event/tukwila-covid-19-vaccination-clinics/ Vaccinations in King County as of October 19, 2021: • 1 dose: 1,710,272 or 87.6% • 2 does: 1,604,057 or 82.2% Below is a zip code map of vaccinations as of October 19, 2021 (percentage of population 12+ with at least one dose) in King County, with Tukwila's two zip codes highlighted: • 98168: 86.0% • 98188: 91.2% Map of KC residents who have at least one dose among ages 12+ years old 81.. © 2021 Mapbox © OpenStreetMap 0% Below is a chart of vaccinations by region in King County. Note that South King County has a lower vaccination rate than many other areas in the county. 7 Table of all KC residents who have at least one dose by age group and regions 12+ years 12-19 years 20-29 years 30-39 years 40-49 years 50-59 years 60-69 years 70-79 years 80+ years old old old old old old old old old Overall King County 875% 75.7% 74.9% 83.0% 91.5% 94.1% >95% >95% >95% East 945% >95% 855% 81.5% >95% >95% >95% >95% >95% 4 North 90.6% 76.0% 79.1% 91.7% >95% 853% >95% >95% >95% Regions Seattle 853% 73.7% 72.2% 88.0% 93.1% 92% 86.7% >95% 92.1% South 82% 60.2% 69% 74.7% 81.1% 91.2% >95% >95% >95% Kirkland, Redmond, Bothell, and 91.4% 90.1% 74% 87.2% >95% 93.7% 93.4% >95% >95% N Seattle and Shoreline 85.7% 72.7% 693% 85.7% >95% 89.0% 93.6% >95% 93% Central Seattle 82.6% 70% 74.7% 91.2% 84.7% 85S% 74.2% 93.1% 92.2% W Seattle, S Seattle, Deh-idge and Highline 91.5% 79.9% 763% 90% >95% >95% >95% >95% 87.2% 10 Burien, Renton, Tukwila and Seatac 85.5% 68.6% 68.8% 78.7% 91.6% >95% >95% >95% >95% Regions Auburn, Kent, and Federal Way 79.6% 56.4% 66.2% 725% 78.7% 92.4% >95% >95% >95% South East King County 78.9% 56.2% 73.0% 70.7% 71.7% 83.0% >95% >95% >95% Bellevue, Issaquah and Mercer Island >95% >95% 92% 875% >95% >95% 915% 89.2% >95% East King County 94.8% >95% 943% 67.9% 94.1% >95% >95% >95% >95% Vashonlsland >95% 86.4% >95% >95% 85% 75.2% >95% >95% >95% E- Undo ) Redo IE- Revert f Refresh Pause Q Metrics Share C17 Download O Full Screen * COVID-19 Testing The following are the number of individuals tested over the past week at the Church by the Side of the Road. This is a regional testing facility drawing individuals from across south King County. All testing locations in the region are seeing a significant surge in the number of people requesting tests. King County has contracted with off-duty officers to provide traffic management along Tukwila International Boulevard and Military Road to mitigate traffic impacts in the neighborhood. 10/19 - 518 individuals tested 10/18 - 618 individuals tested 10/17 - closed 10/16 - 339 individuals tested 10/15 - 385 individuals tested 10/14 - 443 individuals tested 10/13 - 487 individuals tested * WA Notify WA Notify (also known as Washington Exposure Notifications) is a free tool that works on smartphones to alert users if they may have been exposed to COVID-19 without sharing any personal information. It is completely private and doesn't know who you are or track where you go. To download the app: • itOn an iPhone, enable Exposure Notifications in Settings: • Go to Settings • Scroll down to Exposure Notifications • Click 'Turn On Exposure Notifications" • Select United States • Select Washington illik On an Android phone: • Go to the Google Play Store • Download the WA Notify app For Android or iPhone, scan the QR code: 8 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 10/25/21 LH 11/1/21 LH ITEM INFORMATION ITEM No. 4.B. STAFF SPONSOR: LAUREL HUMPHREY ORIGINAL AGENDA DATE: 10/25/21 AGENDA ITEM TITLE Resolution to adopt SKHHP's 2022 Work Plan & Operating Budget CATEGORY ® Discussion Mtg Date 10/25/21 U Motion Mtg Date Resolution Mtg Date 11/1/21 ❑ Ordinance Mtg Date Bid Award Mte Date ❑ Public Hearing Mt e Date ❑ Other Mtg Date SPONSOR ® Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PIS SPONSOR'S SUMMARY The SKHHP Executive Board adopted the 2022 Work Plan & Operating Budget on 7/23/21. Consistent with the SKHHP Interlocal Agreement, the legislative body of each partner agency must also approve before they can take effect. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ® Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 10/18/21 COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $8,625 AMOUNT BUDGETED $ APPROPRIATION REQUIRED $ Fund Source: Comments: 10/25/21 MTG. DATE 10/25/21 RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memo dated 10/12/21 Draft Resolution Minutes from the Planning & Community Development Committee meeting of 10/18/21 Resolution in final form 9 10 W i City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Planning & Community Development Committee FROM: Angela San Filippo, Executive Manager, SKHHP Laurel Humphrey, Legislative Analyst DATE: October 12, 2021 SUBJECT: South King County Housing & Homelessness Partnership 2022 Work Plan ISSUE Resolution to adopt SKHHP's 2022 Work Plan and Operating Budget BACKGROUND The South King Housing and Homelessness Partners (SKHHP) was established through an interlocal agreement to work together and share resources to increase the available options for South King County residents to access affordable housing and preserve the existing affordable housing stock. In accordance with the Interlocal Agreement the annual SKHHP work plan and budget must be approved by the legislative body of each member jurisdiction in addition to the SKHHP Executive Board. Each SKHHP jurisdiction had an opportunity to review and provide feedback on the work plan and budget prior to Executive Board adoption. The 2022 SKHHP work plan and budget priorities were shared with Councilmembers via email on June 9, 2021. The feedback from member jurisdictions was used to draft the 2022 SKHHP work plan and budget adopted by the SKHHP Executive Board on July 23, 2021, see attachment to proposed resolution. The SKHHP 2022 work plan and budget operationalizes the SKHHP mission and goals and provides an itemization of all categories of budgeted expenses and itemization of each Party's contribution, including in-kind services. Consistent with the SKHHP Interlocal Agreement, the SKHHP 2022 work plan and budget must be approved by each legislative body and adopted by the SKHHP Executive Board. DISCUSSION: WORK PLAN The 2022 work plan includes three major areas of work that will facilitate implementation of the SKHHP Interlocal Agreement: governance and administration; policy and planning; and education and outreach. The 2022 work plan builds on work done in 2020 and 2021 to establish the SKHHP Housing Capital Fund through pooled public resources, increase philanthropic and corporate investment through creation of a SKHHP 501(c)(3) fundraising branch, and establish a SKHHP Advisory Board made up of community members that will help to ground SKHHP decision in community needs and interests. The governance and administration work area includes strategic planning to set 3-5 year goals for the organization, annual work plan and budget process, quarterly progress and budget reports, and annual reporting to stakeholders and non-SKHHP south King County cities. The policy and planning work area includes: administering and allocating funds from the SKHHP Housing Capital Fund and coordinating with partner jurisdictions to enhance and develop new local housing policies and programs. The outreach and education work area includes: representing south King County at local and regional decision tables and further strengthening regional stakeholders' understanding of housing needs and opportunities in south King County. 11 INFORMATIONAL MEMO Page 2 OPERATING BUDGET Attributable to the Interlocal Agreement including an adopted budget before staff was hired and before the City of Auburn became the administering agency, the adopted budget for 2019 and 2020 was a projection of operating costs that did not cover the full SKHHP operating costs. In light of the COVID-19 pandemic and resulting revenue shortfalls and budget uncertainties original jurisdictions contributions were maintained in 2021, this was made possible by personnel cost savings from 2019 and 2020. This decision intentionally spent down some of the cost savings from the previous two years to cover operating costs and deferred consideration of increasing member contributions to the 2022 operating budget. During the development of the 2022 SKHHP operating budget, feedback from SKHHP partner jurisdictions and the SKHHP staff work group identified the following budget priorities for 2022: Work towards a balanced budget Increase staff capacity to two full time positions Consider a compensation structure for SKHHP Advisory Board members The 2022 SKHHP operating budget operationalizes these priorities by increasing jurisdiction contributions by 15%. The SKHHP budget contributions are based on population size, as shown in the attachment to the resolution, Tukwila's 2022 SKHHP contribution is $8,625. If there are any additional contributions to SKHHP's operating budget from sources such as: existing SKHHP partners, additional partners become part of SKHHP, or contributions or donations from outside sources, each SKHHP partner contribution could be reduced through an amended budget. The 2022 SKHHP work plan and budget operationalizes the agreed upon priorities by the SKHHP Executive Board to implement the Interlocal Agreement by acting cooperatively to formulate housing policies and strategies that address housing stability, foster efforts to preserve and provide affordable housing by combining public funding and private -sector resources, and support implementation of other local policies and programs relating to affordable housing. RECOMMENDATION Staff recommends adoption of the resolution and is seeking a Committee recommendation on the proposed resolution to forward to the October 25, 2021 Committee of the Whole. ATTACHMENTS Draft resolution 12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE SOUTH KING HOUSING AND HOMELESSNESS PARTNERS' 2022 WORK PLAN AND 2022 OPERATING BUDGET. WHEREAS, on February 21, 2019, the City of Tukwila entered into an Interlocal Agreement (ILA) with 8 other south King County cities and King County to form the South King Housing and Homelessness Partners (SKHHP); and WHEREAS, pursuant to the Interlocal Agreement, each participating jurisdiction must approve an annual work plan each year to guide the work of SKHHP staff; and WHEREAS, pursuant to the Interlocal Agreement, each participating jurisdiction must approve SKHHP's annual budget that includes an itemization of all categories of budgeted expenses and itemization of each Party's contribution, including in-kind services; and WHEREAS, the purpose of the annual work plan and budget is to provide management and budget guidance, and to implement the overarching SKHHP goals to work together and share resources to increase the available options for south King County residents to access affordable housing and to preserve the existing affordable housing stock; and WHEREAS, on July 28, 2021, the SKHHP Executive Board adopted Resolution No. 2021-03 adopting the 2022 SKHHP Work Plan and 2022 SKHPP Operating Budget effective upon approval by the legislative body of each participating jurisdiction; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The City Council approves adoption of the South King Housing and Homelessness Partners (SKHHP) 2022 Work Plan and 2022 Operating Budget dated July 23, 2021, and hereby incorporated by reference as "Exhibit A." CC:\Legislative Development\SKHHP 2022 Work Plan and Operating Budget 9-27-21 LH:bjs Review and analysis by Barbara Saxton Page 1 of 2 13 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2021. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kate Kruller, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney Exhibit A: South King Housing and Homelessness Partners Resolution No. 2021-03, dated July 23, 2021, with Attachment A (SKHHP 2022 Work Plan) and Attachment B (2022 SKHHP Operating Budget) CC:\Legislative Development\SKHHP 2022 Work Plan and Operating Budget 9-27-21 LH:bjs Review and analysis by Barbara Saxton 14 Page 2of2 RESOLUTION NO. 2021-03 A RESOLUTION OF THE EXECUTIVE BOARD OF THE SOUTH KING COUNTY HOUSING AND HOMELESSNESS PARTNERS (SKHHP), ADOPTING THE 2022 SKHHP WORK PLAN AND 2022 SKHHP OPERATING BUDGET WHEREAS, pursuant to the Interlocal Agreement, the SKHHP Executive Board approves an annual work plan and budget each year to guide the work of SKHHP staff; and WHEREAS, pursuant to the Interlocal Agreement the annual budget includes an itemization of all categories of budgeted expenses and itemization of each Party's contribution, including in-kind services; and WHEREAS, upon adoption, the annual work plan and budget will be transmitted to each participating jurisdiction for approval by their legislative body; and WHEREAS, the budget will not become effective until approved by the legislative body of each jurisdiction and adopted by the SKHHP Executive Board; and WHEREAS, the purpose of the annual work plan and budget is to provide management and budget guidance; and implement the overarching SKHHP goals to work together and share resources to increase the available options for South King County residents to access affordable housing and to preserve the existing affordable housing stock; and WHEREAS, the 2022 work plan includes three major streams of work: governance and administration; policy and planning; and education and outreach; and WHEREAS, the governance and administration work stream includes program - wide management activities including establishing decision-making protocols and reporting procedures; and convening a community advisory board; and WHEREAS, the policy and planning work stream includes advocating for and establishing a SKHHP affordable housing capital fund; and collaborating with partners to enhance local policies and programs that accelerate access to affordable housing, protect existing housing stock, and provide housing security; and WHEREAS, the outreach and education work stream includes representing South King County at all applicable decision tables; and furthering the understanding of the spectrum of affordable housing options and related needs and opportunities; and NOW, THEREFORE, THE EXECUTIVE BOARD RESOLVES as follows: Section 1. The Executive Board adopts the SKHHP 2022 Work Plan as shown in Attachment A. Resolution No. 2021-03 July 23, 2021 Page 1 of 8 Rev. 2019 15 Section 2. The Executive Board adopts the SKHHP 2022 Budget as shown in Attachment B. Section 3. Each party's contribution to SKHHP's operating budget will be transmitted on an annual basis during the first quarter of the calendar year. Section 4. This Resolution will take effect and be in full force upon approval by the legislative body of each participating jurisdiction. Dated and Signed this 28_ day of July , 2021. SOUTH KING COUNTY HOUSING AND HOMELESSNESS PARTNERS ANCY :4 US, CHAIR Resolution No. 2021-03 July 23, 2021 Page 2 of 8 16 Rev. 2019 RESOLUTION 2021-03 — ATTACHMENT A SKHHP 2022 WORK PLAN SKHHP MISSION South King County jurisdictions working together and sharing resources to create a coordinated, comprehensive, and equitable approach to increasing housing stability, reducing homelessness, and producing and preserving quality affordable housing in South King County. OBJECTIVES • Share technical information and resources to promote sound housing policy • Coordinate public resources to attract greater private and public investment for affordable housing in South King County • Provide a unified voice to advocate for South King County needs at a local, regional, and state levels Purpose Establish a 2022 SKHHP Work Plan that is shaped by member jurisdictions, consistent with the SKHHP Interlocal Agreement, and furthers SKHHP's mission. Background The South King Housing and Homelessness Partners (SKHHP) was established through an interlocal agreement to work together and share resources to increase the available options for South King County residents to access affordable housing and preserve the existing affordable housing stock. The SKHHP 2022 work plan includes three major areas of work that will facilitate implementation of the SKHHP Interlocal Agreement: governance and administration; policy and planning; and education and outreach. The 2022 work plan builds on work done in 2020 and 2021 to establish a SKHHP Housing Capital Fund through pooled public resources, increase philanthropic and corporate investment through the creation of a SKHHP 501(c)(3) fundraising branch, and establish a SKHHP Advisory Board made up of community members that will help to ground SKHHP decisions in communities needs and interests. Progress reports Consistent with the Interlocal Agreement, the SKHHP Executive Manager will submit quarterly budget performance and progress reports on the status of the work plan elements to the SKHHP Executive Board and the legislative body of each member Resolution No. 2021-03 July 23, 2021 Page 3 of 8 Rev. 2019 17 jurisdiction. To be consistent with the administering agency's finance department, quarterly progress reports will be provided as follows: • Quarter 1: May • Quarter 2: August • Quarter 3: November • Quarter 4: February Next steps: In accordance with the Interlocal Agreement, the 2022 SKHHP Work Plan will be approved by the legislative body of each member jurisdiction and the SKHHP Executive Board. The timeline for review and adoption of the 2020 SKHHP Work Plan is as follows: April - June: Review and input sought from partner Councils Resolution No. 2021-03 July 23, 2021 Page 4 of 8 18 May -June: Executive Board work plan and budget development June 23: Executive Board consideration of work plan and budget Summer -Fall: SKHHP partner jurisdiction adoption of work plan and budget J Rev. 2019 GOVERNANCE AND ADMINISTRATION GOAL 1: Define strategy, direction, and long-term goals, and provide direction to staff on implementation of the SKHHP Interlocal Agreement. Outcomes: 1) Functioning and collaborative entity with clear measures of success. 2) Implementation supports equitable outcomes across jurisdictions, community members, and stakeholders. 3) Added value for SKHHP partners and South King County subregion. Activities/Actions: 1) Develop annual work plan and budget a. Partner jurisdiction input and review b. Partner jurisdiction adoption 2) Quarterly progress and budget reports 3) Annual updates to stakeholders and non-SKHHP South King County cities 4) Strategic planning — establish 3-5 year goals and objectives POLICY AND PLANNING GOAL 2: Administer and allocate South King County Housing Capital Funds. Outcomes: 1) Increase resources dedicated to affordable housing preservation, rehabilitation, and production in South King County. 2) Pool resources to address the growing affordable housing and homelessness needs in South King County. Activities/Actions: 1) SKHHP Housing Capital Fund application and allocation process 2) Build funding support through advocacy with philanthropic and private corporations GOAL 3: Work with partner jurisdictions to enhance and develop new local policies and programs that protect existing affordable housing stock, provide housing security, and accelerate access to affordable housing. Outcomes: 1) Number of jurisdictions that adopt new or enhanced legislation or programs that support equitable affordable housing production and preservation strategies. 2) Increased number of affordable rental housing units in participating programs. Resolution No. 2021-03 July 23, 2021 Page 5 of 8 Rev. 2019 19 20 3) Improved collective efforts to address systemic and institutional racism and create greater racial equity and justice in housing. Activities/Actions: 1) Support implementation of housing strategy/action plans to increase equitable housing production and preservation strategies 2) Maintain inventory & assessment of existing city policies and regulations for affordable housing preservation programs and housing production strategies 3) Assist cities in enacting policies and strategies that address tenant protections through anti -displacement, fair housing, and healthy housing 4) Develop subregional affordable housing preservation strategies. 5) Maintain catalog of successful affordable housing development projects OUTREACH AND EDUCATION Goal 4: Represent South King County and its unique affordable housing needs at all decision tables and foster collaboration between partners. Outcomes: 1) Establish credibility of SKHHP with potential partners and funders. 2) South King County is authentically heard, considered, and supported by regional and state stakeholders and policy makers. 3) Changes in policies, practices, and funding streams that support affordable housing and homelessness programs in South King County. Activities/Actions 1) Represent SKHHP at local & regional meetings and forums. 2) Develop annual SKHHP State advocacy priorities 3) Develop annual SKHHP Federal advocacy priorities 4) Conduct work sessions with state legislators Goal 5: Further strengthen regional stakeholders' understanding of the spectrum of affordable housing options, the range of related needs and opportunities, and the housing system . Outcomes: 1) South King County decision makers are informed and prepared to act based on current information and facts. 2) Increased interest from nonprofit and for-profit developer to partner with South King County cities to produce affordable housing. 3) The broader community is engaged on local housing issues. Resolution No. 2021-03 July 23, 2021 Page 6 of 8 Rev. 2019 Activities/Actions 1) Coordinate and work with developers to better understand barriers to increasing construction and preservation of affordable housing 2) Support SKC engagement and elected official participation in affordable housing development tours 3) Coordinate monthly educational topics that promote understanding of the full housing system and practices that have led to inequities in the system, and opportunities to address racial equity and justice 4) Generate educational information for the public including brochures, website, housing tours, and other outreach programs. Resolution No. 2021-03 July 23, 2021 Page 7 of 8 Rev. 2019 21 22 RESOLUTION 2021-03 - ATTACHMENT B 2022 SKHHP Operating Budget Projected beginning fund balance - January 1, 2022 $211,801.80 Projected ending fund balance - December 31, 2022 $143,573.11 REVENUES Auburn $29,900 Burien $17,250 Covington $8,625 Des Moines $8,625 Federal Way $29,900 Kent $39,100 Normandy Park $4,600 Renton $39,100 Tukwila $8,625 Unincorporated King County** $39,100 King County Housing Authority $15,000 King County** $35,900 Interest earnings Office space (in-kind donation) $12,000 Contributions & Donations TOTAL REVENUES $287,725.00 Spend down balance $68,228.69 TOTAL $355,953.69 EXPENSES Salaries and benefits $254,685.17 Misc - travel, phone, postage $12,000.00 Advisory Board compensation $14,400,00 Office space (in-kind donation) $12,000.00 Supplies $1,000,00 Professional development $5,000.00 Interfund IT $25,600.00 Subtotal $324,685.17 Administering agency -10% Administrative Fee* $31,268.52 TOTAL $355,935.69 *10% administrative fee is calculated as a percentage of operating costs which does not include in-kind donations, or carry forwards. **King County contribution based on the population of unincorporated King County is shown as increasing at the same rate as other partner jurisdictions and the additional allocation decreasing to maintain a total contribution of $75,000 per year. Resolution No. 2021-03 July 23, 2021 Page 8 of 8 Rev. 2019 City of Tukwila City Council Planning & Community Development Committee Meeting Minutes October 18, 2021 - 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Kathy Hougardy, Chair; Verna Seal, Thomas McLeod Staff Present: Laurel Humphrey, Derek Speck, Nora Gierloff Guest: Angela San Filippo, Executive Manager, SKHHP I. BUSINESS AGENDA A. South King Housing & Homelessness Partners - Resolution adopting 2022 Work Plan & Operating Budget Staff is seeking Council approval of a resolution that will adopt SKHHP's work plan and budget for 2022, per the terms of the interlocal agreement. Ms. San Filippo will give a presentation to the Committee of the Whole. Committee Recommendation Unanimous approval. Forward to October 25, 2021 Committee of the Whole B. Trusted Community Partner Network Staff provided an overview of a new program sponsored by the Port of Seattle and the Seattle Metropolitan Chamber of Commerce that will provide navigators to help small businesses with recovery. Committee Recommendation Discussion only. C. Department of Community Development Update Staff provided an update on departmental activities, hiring and progress on permit review. Committee Recommendation Discussion only. II. MISCELLANEOUS The meeting adjourned at 6:15 p.m. Committee Chair Approval 23 24 COUNCIL AGENDA SYNOPSIS �J�' ;, Initial ITEM NO. � � Meeting Date Prepared by Mayor's review Council review 10/25/21 RH \ll -- � �f}` = 11/01/21 `�F l.� 4.C. . C . 1908 ITEM INFORMATION STAFF SPONSOR Rebecca Hixson ORIGINAIAGENDA DATE: 10/25/21 AGENDA ITEM TITLE Authority to execute Grant Agreement for Police Records CATEGORY ❑ Discussion Mtg Date 10/25/21 11 Motion Mtg Date 11/1/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R 11 Police ❑ PW SPONSOR'S The Council is being asked to authorize the Mayor to sign the Local Records Grant SUMMARY agreement of $49,195.51 for scanning Police case files and adding them to LaserFiche. REVIEWED BY ❑ Trans&Infrastructure Svcs // ❑ LTAC ❑ DATE: 10/18/21 Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: DELOSTRINOS JOHNSON RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source: SECRETARY OF STATE LOCAL RECORDS GRANT Comments: no matching funds required MTG. DATE RECORD OF COUNCIL ACTION 10/25/21 MTG. DATE ATTACHMENTS 10/25/21 Informational Memorandum dated 10/25/21 Agreement Minutes from the 10/18 Community Services & Safety Committee meeting 11/01/21 Agreement 25 26 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Service & Safety Committee FROM: Eric Dreyer, Chief of Police BY: Rebecca Hixson, Senior Manager, Support Operations Division CC: Mayor Ekberg DATE: October 25, 2021 SUBJECT: Case Report Digitization and Records Management: Status Update and Grant Agreement <Recommendation below added after 10/18 Community Services and Safety Committee meeting> ISSUE The Tukwila Police Department had approximately 2.2 million pages of case reports, homicide files and ID files in hard copy format stored in three different locations. Creating digital copies of these records will improve public records retention, records management and public disclosure processes and response times. In addition, all records that must remain in hardcopy would fit in city -owned, accreditation -approved Justice Center. BACKGROUND Feb. 2020: Expenditure of $150,000 over 18 months approved by Council DISCUSSION March 2020: Scanned four test boxes of various record types April 2020: Submitted WA State Local Records Grant application Completed 2006 case report scanning May 2020: Completed 2005 case report scanning June 2020: Scanning paused due to COVID 19 funding challenges July 2020: Records added to LaserFiche August 2020: WA State Grant funding put on hold Sept. 2020: PD moves to Justice Center Jan. 2021: Records Annex clean up Feb. 2021: Purchased third LaserFiche license April 2021: PD moves out of Records Annex to Justice Center and old PD Holding Cells May 2021: Resubmitted WA State Local Records Grant application Summer: Prepared case report for scanning (eight years ready to scan) Oct. 2021: Awarded $49,195.51 WA State Local Records Grant Restart scanning; continue case file preparation 2022: Complete case report and homicide case scanning; determine if funding remains to complete ID file scanning. FINANCIAL IMPACT PD 2020 Expenditures: $7,000 PD 2021 Estimated Expenditures: $50,000 2022 Expenditures: Grant funds $49,195.51 27 28 INFORMATIONAL MEMO Page 2 RECOMMENDATION The Council is being asked to consider the grant agreement from the Secretary of State's Office in the amount of $49,195.51 <coming to the City with no City match> at the October 25 Committee of the Whole meeting and subsequent November 1 Regular Meeting. The agreement was not available to the City in time for the October 18 Community Services and Safety Committee; it has since been provided to the City. ATTACHMENTS Grant Agreement https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/CC Docs/Old W/2021 Info Memos/PD Records Digitization 10-25-21.doc DocuSign Envelope ID: 1 E674CCB-31 D4-49E0-AD56-9D0FD20033D7 OSOS NO. G-7251 GRANT AGREEMENT BETWEEN THE STATE OF WASHINGTON, OFFICE OF THE SECRETARY OF STATE, ARCHIVES AND RECORDS MANAGEMENT DIVISION, AND TUKWILA POLICE DEPARTMENT This Grant Agreement (this "Agreement") is entered into between the state of Washington, Office of the Secretary of State, Division of Archives and Records Management (hereinafter referred to as "OSOS"), and Tukwila Police Department (hereinafter referred to as "Grantee"). RECITALS WHEREAS, a local government grants program was authorized and funded by Chapter 303, State of Washington Laws of 2017; and WHEREAS, the purpose of this program is to help local governments use technology to improve their records retention, management and disclosure of public records processes, as authorized under RCW 40.14.026, through the Archives and Records Management Division's Local Records Grant Program (hereinafter referred to as the "Program");and WHEREAS, the Program was established to provide funds to local entities to accomplish the Program's purposes; and WHEREAS, by virtue of a competitive process, Grantee was conditionally identified for award of the Grant Amount (as hereinafter defined); and WHEREAS, OSOS and Grantee desire to set forth in detail the terms and conditions governing the award and disbursement of the Grant Amount to Grantee. NOW, THEREFORE, in consideration of the terms and conditions contained herein, or attached and incorporated and made a part hereof, OSOS and Grantee mutually agree as follows: 1. STATEMENT OF WORK Grantee will provide services and staff, and otherwise do all things necessary for or incidental to the performance of the work. Grantee will perform the work as described in the Award Determination attached hereto as Exhibit A and incorporated herein by this reference. The Program requires both the narrative and financial components of Program progress reports be completed during the project period. Documentation of expenditures is required. Grantee shall submit reports to: Marnie McGrath, Coordinator Local Records Grant Program Washington State Archives 1129 Washington St SE Olympia, WA 90504-0238 Upon completion of the project work and prior to disbursement of the Grant Amount, Grantee shall participate in a survey conducted by OSOS. 2. PERIOD OF PERFORMANCE Subject to the other provisions of this Agreement, the period of performance of this Agreement shall commence on date of execution and be completed no later than 12/2/2022, unless terminated sooner as provided herein. 3. PAYMENT Page 1 of 3 29 DocuSign Envelope ID: 1 E674CCB-31 D4-49E0-AD56-9D0FD20033D7 OSOS NO. G-7251 No grant funds will be disbursed in advance to Grantee. All grant funds will be held by OSOS. In consideration for the work conducted as described in Exhibit A, and Grantee's compliance with the other terms and conditions of this Agreement, Grantee shall submit invoices for completed work to the OSOS Project Manager for processing by OSOS. Subject to the other provisions of this Agreement, this grant is not to exceed the amount of $49,195.51 (the "Grant Amount") as set forth on Exhibit A. Payment for approved and completed work will be made by warrant or account transfer by OSOS within 30 calendar days of a satisfactorily completed invoice and Grantee's compliance with all other terms and conditions of this Agreement. Satisfactorily completed is defined as having all the information required for processing by OSOS Financial Services. In addition to a Federal Tax ID number, Grantee must provide OSOS a Statewide Vendor Number (SWV#). Payment cannot be made without these numbers on file. The Contract number G- 7251 and Statewide Vendor number must be referenced on each reimbursement claim in order for the claim to be processed. Costs incurred prior to the effective date of this Agreement shall be disallowed. Should Grantee incur costs prior to the effective date of this Agreement, it does so at its own risk. WAC 434-670-020. 4. RECORDS MAINTENANCE AND MONITORING PROJECTS FOR PROGRAM AND FISCAL COMPLIANCE Specific accounting requirements for the Program include but are not limited to: • All changes to the approved project (project scope, budget, personnel), must be requested in writing to, and approved by, the State Archivist. • Imaging completed as a result of this grant must meet the Washington State Standards for Production and Use of Microfilm. • Grant work must be monitored in progress. OSOS staff may visit the work site for review at any time during the project. • Grantee is responsible to adhere to its own applicable purchasing policies and requirements. • Grantee must participate in a survey conducted by OSOS following completion of the project work. 5. GRANT MANAGEMENT The Project Manager for each of the parties identified below shall be the contact person for communications regarding the performance of this Agreement. Invoices shall be sent to the OSOS Project Manager. Should questions arise during the processing of invoices, send inquiries to payables@sos.wa.gov. Rebecca Hixson Tukwila Police Department 15005 Tukwila International Blvd Tukwila, WA 98188 206-433-1806 r.hixson@tukwilawa.gov Marnie McGrath Office of the Secretary of State Washington State Archives and Records Management 1129 Washington St. SE Post Office Box 40238 Olympia, Washington 98504-0238 Phone: 360-586-7810 E-mail address: marnie.mcgrath@sos.wa.gov 6. INDEPENDENT CAPACITY The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of Page2of3 30 DocuSign Envelope ID: 1 E674CCB-31 D4-49E0-AD56-9D0FD20033D7 OSOS NO. G-7251 the other party. Each party to this Agreement shall be responsible for its own acts and/or omissions and those of its officers, employees and agents. 7. EXCEPTIONAL CIRCUMSTANCES In the event of exceptional circumstances as determined by OSOS in its sole discretion, the funds available for the work to be performed under this Agreement may be increased by an amount not to exceed 10% of the original Grant Amount, and the period of performance may be extended by up to 30 days beyond the original period of performance stated in this Agreement. The parties agree that such an increase in available funds or extension of time due to exceptional circumstances shall not require a formal amendment to this Agreement, but instead may be effectuated by OSOS after notice to Grantee. 8. TERMINATION Either party may terminate this Agreement upon 30 days' prior written notification to the other party. If this Agreement is so terminated, the parties shall be liable for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. 9. TERMINATION FOR CAUSE If for any cause, either party does not fulfill in a timely and proper manner its obligations under this Agreement, or if either party violates any of these terms and conditions, the aggrieved party will give the other party written notice of such failure or violation. The responsible party will be given the opportunity to correct the violation or failure within 15 working days. If the failure or violation is not corrected, this Agreement may be terminated immediately by written notice of the aggrieved party to the other. The rights and remedies of OSOS provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Agreement. Except as otherwise provided in this Agreement, when a dispute arises between the parties and it cannot be resolved by direct negotiation, either party may request a dispute hearing with the Secretary of State. Nothing in this Agreement shall be construed to limit the parties' choice of a mutually acceptable Alternate Dispute Resolution (ADR) method in addition to the dispute resolution procedure outlined above. 10. GOVERNANCE In the event of any inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order: A. Applicable state and federal statutes and rules; and B. This Agreement and any and all attached exhibits 11. GOVERNING LAW This Agreement shall be construed and interpreted in accordance with the laws of the state of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. IN WITNESS WHEREOF, the parties have executed this Agreement. CITY OF TUKWILA OFFICE OF THE SECRETARY OF STATE Authorized Signatory Date Date Print Name: Allan Ekberg Sheri Nelson Title: Mayor Deputy Secretary of State Page3of3 a -DS 31 pie DocuSign Envelope ID: 1 E674CCB-31 D4-49E0-AD56-9D0FD20033D7 APPROVED AS TO FORM Attorney General's Office 32 Page 4 of 3 OSOS NO. G-7251 DocuSign Envelope ID: 1E674CCB-31 D4-49E0-AD56-9D0FD20033D7 GRANT # 2021PS701 OSOS Contract No. G-7251 EXHIBIT A AWARD DETERMINATION TUKWILA POLICE DEPARTMENT The following table illustrates the grant budget as proposed by your agency - with the items that were funded, and the items that were awarded with conditions. Budget Item Imaging / Digitization Amount Amount Requested Funded Stipulations/Conditions $49,195.51 $49,195.51 TOTAL Records identified to be imaged: Approximately 8,453 case files comprised of: Case Files — Notorious/Historically Significant Cases (DAN LE2010-060 Rev.2) Case Files — Homicides (Unsolved), Missing Persons (Not Found), and Unidentified Bodies (DAN LE2010-061 Rev.1) Major Accident Response and Reconstruction (MARR) (DAN LE2010-072 Rev.2) Case Files — Homicides (Solved) (DAN LE2010-062 Rev.1) Case Files — Sex Offenders and Sexually Violent Offenses (DAN LE2010-063 Rev.2) Case Files — All Other Cases (DAN LE2010-064 Rev.1) By Imaging Vendor: CDI 2000 O'Neil Road, Suite 150 Hudson WI 54016 (855) 714-2800 All reimbursement requests to be submitted by December 2, 2022. $49,195.51 Not to exceed amount listed. 34 City of Tukwila City Council Community Services & Safety Committee Meeting Minutes October 18, 2021 - 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Staff Present: Cynthia Delostrinos Johnson, Chair; De'Sean Quinn, Zak Idan David Cline, Rebecca Hixson, Eric Dreyer, Eric Lund, Kris Kelly, Norm Golden, Olena Perry, Rachel Bianchi, Laurel Humphrey Chair Delostrinos Johnson called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Contract Amendment: FireJEMS Advisory Committee Staff is seeking approval to amend the contract with Karen Reed Consulting, LLC to extend the term to December 31, 2022 and increase the compensation by $40,000 not to exceed $75,000. Committee Recommendation: Unanimous approval. Forward to November 1, 2021 Regular Consent Agenda. B. 2021 3rd Quarter Fire Department Report Staff presented the report. Item(s) for follow up: • Provide information on how often response times change by station. • Explain the uptick trend for Tukwila's provision of automatic aid - has it been consistent throughout the year or just the 3rd quarter? Committee Recommendation: Discussion only. C. Police Records Digitization Update Staff provided an update on the project and shared that a grant acceptance will be coming forward for approval soon. Committee Recommendation: Discussion only. D. 2021 3rd Quarter Police Department Report Staff presented the report. Committee Recommendation: Discussion only. 35 36 UPCOMING MEETINGS AND EVENTS OCTOBER - NOVEMBER 2021 Due to COVID-19, meetings will be held electronically, with telephone access available see agenda page). OCT 25 MON OCT 26 TUE OCT 27 WED OCT 28 THU OCT 29 FRI OCT 30 SAT 3 Finance and Governance 5:30 PM Electronic meeting D Transportation and Infrastructure Services 5:30 PM Electronic meeting D City Council Committee of the Whole Meeting 7:00 PM Electronic meeting Vil King County Elections Deadline to register or update your voter registration online or by mail for the General Election. See Nov 2 for more information. D Arts Commission 6:00 PM Electronic meeting D Planning Commission Cancelled - - _T' GIVE ` B L Q 0 „.rY TUKWILA BLOOD SHORTAGE! DONATE BY OCT 31 TO WIN AN APPLE HOMEPOD MINI AND A YEAR OF APPLE MUSIC! Your donation is critical! With less than a 24- hour supply of blood on hand for hospitals, more donors are needed to make and keep their appointments with Bloodworks Northwest. To schedule an appointment, call 206-241-6300. Click here to schedule an appointment online. MIL BL Action Committee ' TUKWILA INTERNATIONAL BOULEVARD ACTION COMMITTEE TRASH PICK-UP DAY For more information, call Sharon Mann at 206-200-3616. NOV1 MON NOV2 TUE NOV3 WED NOV4 THU NOV5 FRI NOV6 SAT D Community Services and Safety• 5:30 PM Electronic meeting D Planning and Community Development 5:30 PM Electronic meeting City Council Regular Meeting 7:00 PM Electronic meeting Ballots must returned Click here register 8:30 AM King 919 Click candidates Council TUKWILA RIVERTON Park steward now hosting For Olena.Perry@TukwilaWA.gov D Library Advisory 5:30 PM Electronic I ^ ' today or by 8 PM. to of the City 2 PARTY staff are at D Equity and Social Justice Commission 5:15 PM Electronic meeting ELECTION DAY be postmarked by to a ballot drop box for more information online or by mail. Or, register in-person: — 4:30 PM Monday—Friday County Elections SW Grady Way, Renton here to see a video running for the Tukwila positions in the November election. GREEN". PARTNERSHIP PARK WORK and Green Tukwila monthly work parties Riverton Park. 11:30 AM —1:30 PM Click here to sign-up more information, email Board meeting " w yCOVID-19 FINANCIAL RESOURCES FOR RESIDENTS, WORKERS AND BUSINESSES Many changes are happening in response to the COVID-19 virus and federal, state and local governments are working to help. The City of Tukwila has compiled a range of information developed by various agencies and governments that may be helpful to our businesses, workers, and residents. '°°a ' Click here for more information and resources. TUKWI KWI T A FREE TEEN PROGRAMS AT TUKWILA COMMUNITY CENTER —12424 42ND AVE S PARKS 64 RECREATION Monday thru Friday from 3 PM — 6 PM Teen Room and gym are open to teens after school. Wednesdays from 6 PM — 8 PM Teen Open Gym Basketball DRIVE THRU PICK-UP 3118 S 140TH ST TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM — 2:00 PM -'- / . Tukwila Pantry is in need of shopping bags. VOLUNTEERS — In need of volunteers between 8 AM — 1 PM for food packaging Mondays, Wednesdays and Fridays and food distributions Pct -,-r 2r2 Tuesdays, Thursdays and Saturdays. To sign-up to volunteer, visit https://www.signupgenius.com/go/9040a4dabac2ealf85-volunteer2. DONORS — Please donate at TukwilaPantry.org. STILL WATER SNACK PACK NEEDS YOUR DONATIONS AND VOLUNTEER HELP! SnackPack serves food bags on Fridays to Tukwila students in need. V — Volunteers needed on Wednesdays, 1 PM -3 PM, Thursdays 9 AM -10 AM and Fridays 9:45 AM -12:15 PM. Please donate to feed our Tukwila kids. For more information, call 206-717-4709 or visit facebook.com/TukwilaWeekendSnackPack. Checks can be mailed to Still Waters, PO Box 88576, Tukwila WA 98138. COVID-19 VACCINE CLINIC POP-UP CLINIC Westfield Southcenter will host a free COVID-19 vaccine pop-up clinic 9 AM — 12 PM 1 PM — 3 PM OCT 28 & NOV 6 in partnership with Harborview Medical Center. The clinic will take J.• place in Space 201, located on Level 1 near Nordstrom by Bergman Travel Shop. Vaccines distributed will include Pfizer. Click here for more information on the pop-up event. Click here for King County information on the vaccine and to access other languages. 37 Tentative Agenda Schedule MEETING 1 — REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. OCTOBER 4 See below link for the agenda packet to view the agenda items: October 4, 2021 Regular Meeting OCTOBER 11 See below link for the agenda packet to view the agenda items: October 11, 2021 Committee of the Whole Meeting OCTOBER 18 See below Zink for the agenda packet to view the agenda items: October 18, 2021 Regular Meeting OCTOBER 25 See below link for the agenda packet to view the agenda items: October 25, 2021 Committee of the Whole Meeting MEETING 1 — REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. NOVEMBER 1 Consent Agenda NOVEMBER 8 Public Hearings NOVEMBER 15 Consent Agenda NOVEMBER 22 Special Issues - Authorize the Mayor to sign Contract Amendment #1 with Karen Reed Consulting for consulting services to the Fire Advisory Committee in the amount of $75,000. - Authorize the Mayor to sign a contract for the Strander-Andover Park West Sewer Repair Design Project. - Authorize a 2021 Golf Capital purchase. Unfinished Business - Tax Levy Legislation: - An ordinance levying the general taxes commencing 1/1/2022. - An ordinance decreasing the regular tax levy from the previous year commencing 1/1/2022. - An ordinance adopting an amended 2021-2022 Mid -Biennium Budget. Special Issues - Authorize the Mayor to sign an agreement to accept a grant for WSOPD 2022-2023 in the amount of $75,000. - Authorize the Mayor to sign an Interlocal Agreement with the City of SeaTac for Inspection Services. - Authorize the Mayor to sign a contract with Environmental Systems Research Institute (ESRI) for 2022-2023 GIS Services. - Authorize the Mayor to sign a grant agreement for grant funds for the Gilliam Creek Fish Barrier Removal Project Flood Reduction, in the amount of $300,000. Unfinished Business - COVID-19 Weekly Report. - A resolution adopting the Tukwila Pond Master Plan. - 3 -Year contract with Pacifica Law Group for Bond Counsel Services. - Leases. Special Meeting to follow the Committee of the Whole Meeting. - Tax Levy Legislation: - An ordinance levying the general taxes commencing 1/1/2022. - An ordinance decreasing the regular tax levy from the previous year commencing 1/1/2022. - An ordinance adopting an amended 2021-2022 Mid -Biennium Budget. - Weekly COVID-19 Report. - An update and consensus on the Automated School Zone Camera Program. - COVID-19 Weekly Report. - Authorize the Mayor to sign a grant agreement with the WA Secretary of State's Office for digitization of Police records, in the amount of $49,195.51. - A resolution adopting the 2022 South King Housing and Homelessness Partners (SKHHP) Work Plan and Operating Budget. - Weekly COVID-19 Report. - Tax Levy Legislation: - An ordinance levying the general taxes commencing 1/1/2022. - An ordinance decreasing the regular tax levy from the previous year commencing 1/1/2022. - An ordinance adopting an amended 2021-2022 Mid -Biennium Budget. 38