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HomeMy WebLinkAboutCOW 2021-10-25 Item 4B - Resolution - 2022 South King Housing and Homelessness Partners Work Plan and Operating BudgetCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 10/25/21 LH 11/1/21 LH ITEM INFORMATION ITEM No. 4.B. STAFF SPONSOR: LAUREL HUMPHREY ORIGINAL AGENDA DATE: 10/25/21 AGENDA ITEM TITLE Resolution to adopt SKHHP's 2022 Work Plan & Operating Budget CATEGORY ® Discussion Mtg Date 10/25/21 U Motion Mtg Date Resolution Mtg Date 11/1/21 ❑ Ordinance Mtg Date Bid Award Mte Date ❑ Public Hearing Mt e Date ❑ Other Mtg Date SPONSOR ® Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PIS SPONSOR'S SUMMARY The SKHHP Executive Board adopted the 2022 Work Plan & Operating Budget on 7/23/21. Consistent with the SKHHP Interlocal Agreement, the legislative body of each partner agency must also approve before they can take effect. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ® Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 10/18/21 COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $8,625 AMOUNT BUDGETED $ APPROPRIATION REQUIRED $ Fund Source: Comments: 10/25/21 MTG. DATE 10/25/21 RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memo dated 10/12/21 Draft Resolution Minutes from the Planning & Community Development Committee meeting of 10/18/21 Resolution in final form 9 10 W i City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Planning & Community Development Committee FROM: Angela San Filippo, Executive Manager, SKHHP Laurel Humphrey, Legislative Analyst DATE: October 12, 2021 SUBJECT: South King County Housing & Homelessness Partnership 2022 Work Plan ISSUE Resolution to adopt SKHHP's 2022 Work Plan and Operating Budget BACKGROUND The South King Housing and Homelessness Partners (SKHHP) was established through an interlocal agreement to work together and share resources to increase the available options for South King County residents to access affordable housing and preserve the existing affordable housing stock. In accordance with the Interlocal Agreement the annual SKHHP work plan and budget must be approved by the legislative body of each member jurisdiction in addition to the SKHHP Executive Board. Each SKHHP jurisdiction had an opportunity to review and provide feedback on the work plan and budget prior to Executive Board adoption. The 2022 SKHHP work plan and budget priorities were shared with Councilmembers via email on June 9, 2021. The feedback from member jurisdictions was used to draft the 2022 SKHHP work plan and budget adopted by the SKHHP Executive Board on July 23, 2021, see attachment to proposed resolution. The SKHHP 2022 work plan and budget operationalizes the SKHHP mission and goals and provides an itemization of all categories of budgeted expenses and itemization of each Party's contribution, including in-kind services. Consistent with the SKHHP Interlocal Agreement, the SKHHP 2022 work plan and budget must be approved by each legislative body and adopted by the SKHHP Executive Board. DISCUSSION: WORK PLAN The 2022 work plan includes three major areas of work that will facilitate implementation of the SKHHP Interlocal Agreement: governance and administration; policy and planning; and education and outreach. The 2022 work plan builds on work done in 2020 and 2021 to establish the SKHHP Housing Capital Fund through pooled public resources, increase philanthropic and corporate investment through creation of a SKHHP 501(c)(3) fundraising branch, and establish a SKHHP Advisory Board made up of community members that will help to ground SKHHP decision in community needs and interests. The governance and administration work area includes strategic planning to set 3-5 year goals for the organization, annual work plan and budget process, quarterly progress and budget reports, and annual reporting to stakeholders and non-SKHHP south King County cities. The policy and planning work area includes: administering and allocating funds from the SKHHP Housing Capital Fund and coordinating with partner jurisdictions to enhance and develop new local housing policies and programs. The outreach and education work area includes: representing south King County at local and regional decision tables and further strengthening regional stakeholders' understanding of housing needs and opportunities in south King County. 11 INFORMATIONAL MEMO Page 2 OPERATING BUDGET Attributable to the Interlocal Agreement including an adopted budget before staff was hired and before the City of Auburn became the administering agency, the adopted budget for 2019 and 2020 was a projection of operating costs that did not cover the full SKHHP operating costs. In light of the COVID-19 pandemic and resulting revenue shortfalls and budget uncertainties original jurisdictions contributions were maintained in 2021, this was made possible by personnel cost savings from 2019 and 2020. This decision intentionally spent down some of the cost savings from the previous two years to cover operating costs and deferred consideration of increasing member contributions to the 2022 operating budget. During the development of the 2022 SKHHP operating budget, feedback from SKHHP partner jurisdictions and the SKHHP staff work group identified the following budget priorities for 2022: Work towards a balanced budget Increase staff capacity to two full time positions Consider a compensation structure for SKHHP Advisory Board members The 2022 SKHHP operating budget operationalizes these priorities by increasing jurisdiction contributions by 15%. The SKHHP budget contributions are based on population size, as shown in the attachment to the resolution, Tukwila's 2022 SKHHP contribution is $8,625. If there are any additional contributions to SKHHP's operating budget from sources such as: existing SKHHP partners, additional partners become part of SKHHP, or contributions or donations from outside sources, each SKHHP partner contribution could be reduced through an amended budget. The 2022 SKHHP work plan and budget operationalizes the agreed upon priorities by the SKHHP Executive Board to implement the Interlocal Agreement by acting cooperatively to formulate housing policies and strategies that address housing stability, foster efforts to preserve and provide affordable housing by combining public funding and private -sector resources, and support implementation of other local policies and programs relating to affordable housing. RECOMMENDATION Staff recommends adoption of the resolution and is seeking a Committee recommendation on the proposed resolution to forward to the October 25, 2021 Committee of the Whole. ATTACHMENTS Draft resolution 12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE SOUTH KING HOUSING AND HOMELESSNESS PARTNERS' 2022 WORK PLAN AND 2022 OPERATING BUDGET. WHEREAS, on February 21, 2019, the City of Tukwila entered into an Interlocal Agreement (ILA) with 8 other south King County cities and King County to form the South King Housing and Homelessness Partners (SKHHP); and WHEREAS, pursuant to the Interlocal Agreement, each participating jurisdiction must approve an annual work plan each year to guide the work of SKHHP staff; and WHEREAS, pursuant to the Interlocal Agreement, each participating jurisdiction must approve SKHHP's annual budget that includes an itemization of all categories of budgeted expenses and itemization of each Party's contribution, including in-kind services; and WHEREAS, the purpose of the annual work plan and budget is to provide management and budget guidance, and to implement the overarching SKHHP goals to work together and share resources to increase the available options for south King County residents to access affordable housing and to preserve the existing affordable housing stock; and WHEREAS, on July 28, 2021, the SKHHP Executive Board adopted Resolution No. 2021-03 adopting the 2022 SKHHP Work Plan and 2022 SKHPP Operating Budget effective upon approval by the legislative body of each participating jurisdiction; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The City Council approves adoption of the South King Housing and Homelessness Partners (SKHHP) 2022 Work Plan and 2022 Operating Budget dated July 23, 2021, and hereby incorporated by reference as "Exhibit A." CC:\Legislative Development\SKHHP 2022 Work Plan and Operating Budget 9-27-21 LH:bjs Review and analysis by Barbara Saxton Page 1 of 2 13 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2021. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kate Kruller, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney Exhibit A: South King Housing and Homelessness Partners Resolution No. 2021-03, dated July 23, 2021, with Attachment A (SKHHP 2022 Work Plan) and Attachment B (2022 SKHHP Operating Budget) CC:\Legislative Development\SKHHP 2022 Work Plan and Operating Budget 9-27-21 LH:bjs Review and analysis by Barbara Saxton 14 Page 2of2 RESOLUTION NO. 2021-03 A RESOLUTION OF THE EXECUTIVE BOARD OF THE SOUTH KING COUNTY HOUSING AND HOMELESSNESS PARTNERS (SKHHP), ADOPTING THE 2022 SKHHP WORK PLAN AND 2022 SKHHP OPERATING BUDGET WHEREAS, pursuant to the Interlocal Agreement, the SKHHP Executive Board approves an annual work plan and budget each year to guide the work of SKHHP staff; and WHEREAS, pursuant to the Interlocal Agreement the annual budget includes an itemization of all categories of budgeted expenses and itemization of each Party's contribution, including in-kind services; and WHEREAS, upon adoption, the annual work plan and budget will be transmitted to each participating jurisdiction for approval by their legislative body; and WHEREAS, the budget will not become effective until approved by the legislative body of each jurisdiction and adopted by the SKHHP Executive Board; and WHEREAS, the purpose of the annual work plan and budget is to provide management and budget guidance; and implement the overarching SKHHP goals to work together and share resources to increase the available options for South King County residents to access affordable housing and to preserve the existing affordable housing stock; and WHEREAS, the 2022 work plan includes three major streams of work: governance and administration; policy and planning; and education and outreach; and WHEREAS, the governance and administration work stream includes program - wide management activities including establishing decision-making protocols and reporting procedures; and convening a community advisory board; and WHEREAS, the policy and planning work stream includes advocating for and establishing a SKHHP affordable housing capital fund; and collaborating with partners to enhance local policies and programs that accelerate access to affordable housing, protect existing housing stock, and provide housing security; and WHEREAS, the outreach and education work stream includes representing South King County at all applicable decision tables; and furthering the understanding of the spectrum of affordable housing options and related needs and opportunities; and NOW, THEREFORE, THE EXECUTIVE BOARD RESOLVES as follows: Section 1. The Executive Board adopts the SKHHP 2022 Work Plan as shown in Attachment A. Resolution No. 2021-03 July 23, 2021 Page 1 of 8 Rev. 2019 15 Section 2. The Executive Board adopts the SKHHP 2022 Budget as shown in Attachment B. Section 3. Each party's contribution to SKHHP's operating budget will be transmitted on an annual basis during the first quarter of the calendar year. Section 4. This Resolution will take effect and be in full force upon approval by the legislative body of each participating jurisdiction. Dated and Signed this 28_ day of July , 2021. SOUTH KING COUNTY HOUSING AND HOMELESSNESS PARTNERS ANCY :4 US, CHAIR Resolution No. 2021-03 July 23, 2021 Page 2 of 8 16 Rev. 2019 RESOLUTION 2021-03 — ATTACHMENT A SKHHP 2022 WORK PLAN SKHHP MISSION South King County jurisdictions working together and sharing resources to create a coordinated, comprehensive, and equitable approach to increasing housing stability, reducing homelessness, and producing and preserving quality affordable housing in South King County. OBJECTIVES • Share technical information and resources to promote sound housing policy • Coordinate public resources to attract greater private and public investment for affordable housing in South King County • Provide a unified voice to advocate for South King County needs at a local, regional, and state levels Purpose Establish a 2022 SKHHP Work Plan that is shaped by member jurisdictions, consistent with the SKHHP Interlocal Agreement, and furthers SKHHP's mission. Background The South King Housing and Homelessness Partners (SKHHP) was established through an interlocal agreement to work together and share resources to increase the available options for South King County residents to access affordable housing and preserve the existing affordable housing stock. The SKHHP 2022 work plan includes three major areas of work that will facilitate implementation of the SKHHP Interlocal Agreement: governance and administration; policy and planning; and education and outreach. The 2022 work plan builds on work done in 2020 and 2021 to establish a SKHHP Housing Capital Fund through pooled public resources, increase philanthropic and corporate investment through the creation of a SKHHP 501(c)(3) fundraising branch, and establish a SKHHP Advisory Board made up of community members that will help to ground SKHHP decisions in communities needs and interests. Progress reports Consistent with the Interlocal Agreement, the SKHHP Executive Manager will submit quarterly budget performance and progress reports on the status of the work plan elements to the SKHHP Executive Board and the legislative body of each member Resolution No. 2021-03 July 23, 2021 Page 3 of 8 Rev. 2019 17 jurisdiction. To be consistent with the administering agency's finance department, quarterly progress reports will be provided as follows: • Quarter 1: May • Quarter 2: August • Quarter 3: November • Quarter 4: February Next steps: In accordance with the Interlocal Agreement, the 2022 SKHHP Work Plan will be approved by the legislative body of each member jurisdiction and the SKHHP Executive Board. The timeline for review and adoption of the 2020 SKHHP Work Plan is as follows: April - June: Review and input sought from partner Councils Resolution No. 2021-03 July 23, 2021 Page 4 of 8 18 May -June: Executive Board work plan and budget development June 23: Executive Board consideration of work plan and budget Summer -Fall: SKHHP partner jurisdiction adoption of work plan and budget J Rev. 2019 GOVERNANCE AND ADMINISTRATION GOAL 1: Define strategy, direction, and long-term goals, and provide direction to staff on implementation of the SKHHP Interlocal Agreement. Outcomes: 1) Functioning and collaborative entity with clear measures of success. 2) Implementation supports equitable outcomes across jurisdictions, community members, and stakeholders. 3) Added value for SKHHP partners and South King County subregion. Activities/Actions: 1) Develop annual work plan and budget a. Partner jurisdiction input and review b. Partner jurisdiction adoption 2) Quarterly progress and budget reports 3) Annual updates to stakeholders and non-SKHHP South King County cities 4) Strategic planning — establish 3-5 year goals and objectives POLICY AND PLANNING GOAL 2: Administer and allocate South King County Housing Capital Funds. Outcomes: 1) Increase resources dedicated to affordable housing preservation, rehabilitation, and production in South King County. 2) Pool resources to address the growing affordable housing and homelessness needs in South King County. Activities/Actions: 1) SKHHP Housing Capital Fund application and allocation process 2) Build funding support through advocacy with philanthropic and private corporations GOAL 3: Work with partner jurisdictions to enhance and develop new local policies and programs that protect existing affordable housing stock, provide housing security, and accelerate access to affordable housing. Outcomes: 1) Number of jurisdictions that adopt new or enhanced legislation or programs that support equitable affordable housing production and preservation strategies. 2) Increased number of affordable rental housing units in participating programs. Resolution No. 2021-03 July 23, 2021 Page 5 of 8 Rev. 2019 19 20 3) Improved collective efforts to address systemic and institutional racism and create greater racial equity and justice in housing. Activities/Actions: 1) Support implementation of housing strategy/action plans to increase equitable housing production and preservation strategies 2) Maintain inventory & assessment of existing city policies and regulations for affordable housing preservation programs and housing production strategies 3) Assist cities in enacting policies and strategies that address tenant protections through anti -displacement, fair housing, and healthy housing 4) Develop subregional affordable housing preservation strategies. 5) Maintain catalog of successful affordable housing development projects OUTREACH AND EDUCATION Goal 4: Represent South King County and its unique affordable housing needs at all decision tables and foster collaboration between partners. Outcomes: 1) Establish credibility of SKHHP with potential partners and funders. 2) South King County is authentically heard, considered, and supported by regional and state stakeholders and policy makers. 3) Changes in policies, practices, and funding streams that support affordable housing and homelessness programs in South King County. Activities/Actions 1) Represent SKHHP at local & regional meetings and forums. 2) Develop annual SKHHP State advocacy priorities 3) Develop annual SKHHP Federal advocacy priorities 4) Conduct work sessions with state legislators Goal 5: Further strengthen regional stakeholders' understanding of the spectrum of affordable housing options, the range of related needs and opportunities, and the housing system . Outcomes: 1) South King County decision makers are informed and prepared to act based on current information and facts. 2) Increased interest from nonprofit and for-profit developer to partner with South King County cities to produce affordable housing. 3) The broader community is engaged on local housing issues. Resolution No. 2021-03 July 23, 2021 Page 6 of 8 Rev. 2019 Activities/Actions 1) Coordinate and work with developers to better understand barriers to increasing construction and preservation of affordable housing 2) Support SKC engagement and elected official participation in affordable housing development tours 3) Coordinate monthly educational topics that promote understanding of the full housing system and practices that have led to inequities in the system, and opportunities to address racial equity and justice 4) Generate educational information for the public including brochures, website, housing tours, and other outreach programs. Resolution No. 2021-03 July 23, 2021 Page 7 of 8 Rev. 2019 21 22 RESOLUTION 2021-03 - ATTACHMENT B 2022 SKHHP Operating Budget Projected beginning fund balance - January 1, 2022 $211,801.80 Projected ending fund balance - December 31, 2022 $143,573.11 REVENUES Auburn $29,900 Burien $17,250 Covington $8,625 Des Moines $8,625 Federal Way $29,900 Kent $39,100 Normandy Park $4,600 Renton $39,100 Tukwila $8,625 Unincorporated King County** $39,100 King County Housing Authority $15,000 King County** $35,900 Interest earnings Office space (in-kind donation) $12,000 Contributions & Donations TOTAL REVENUES $287,725.00 Spend down balance $68,228.69 TOTAL $355,953.69 EXPENSES Salaries and benefits $254,685.17 Misc - travel, phone, postage $12,000.00 Advisory Board compensation $14,400,00 Office space (in-kind donation) $12,000.00 Supplies $1,000,00 Professional development $5,000.00 Interfund IT $25,600.00 Subtotal $324,685.17 Administering agency -10% Administrative Fee* $31,268.52 TOTAL $355,935.69 *10% administrative fee is calculated as a percentage of operating costs which does not include in-kind donations, or carry forwards. **King County contribution based on the population of unincorporated King County is shown as increasing at the same rate as other partner jurisdictions and the additional allocation decreasing to maintain a total contribution of $75,000 per year. Resolution No. 2021-03 July 23, 2021 Page 8 of 8 Rev. 2019 City of Tukwila City Council Planning & Community Development Committee Meeting Minutes October 18, 2021 - 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Kathy Hougardy, Chair; Verna Seal, Thomas McLeod Staff Present: Laurel Humphrey, Derek Speck, Nora Gierloff Guest: Angela San Filippo, Executive Manager, SKHHP I. BUSINESS AGENDA A. South King Housing & Homelessness Partners - Resolution adopting 2022 Work Plan & Operating Budget Staff is seeking Council approval of a resolution that will adopt SKHHP's work plan and budget for 2022, per the terms of the interlocal agreement. Ms. San Filippo will give a presentation to the Committee of the Whole. Committee Recommendation Unanimous approval. Forward to October 25, 2021 Committee of the Whole B. Trusted Community Partner Network Staff provided an overview of a new program sponsored by the Port of Seattle and the Seattle Metropolitan Chamber of Commerce that will provide navigators to help small businesses with recovery. Committee Recommendation Discussion only. C. Department of Community Development Update Staff provided an update on departmental activities, hiring and progress on permit review. Committee Recommendation Discussion only. II. MISCELLANEOUS The meeting adjourned at 6:15 p.m. Committee Chair Approval 23