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HomeMy WebLinkAbout2012-02-13 Committee of the Whole MinutesTukwila City Council Committee of the Whole Meeting City Hall Council Chambers February 13, 2012 7:00 P.M. MINUTES COMMITTEE OF THE WHOLE MEETING CALL TO ORDER /PLEDGE OF ALLEGIANCE Council President Seal called the Tukwila City Council meeting to order at 7:11 p.m. and led the audience in the Pledge of Allegiance. OFFICIALS Present were Verna Seal, Council President, Councilmembers Joe Duffie, Dennis Robertson, Allan Ekberg, Kathy Hougardy, De'Sean Quinn, Kate Kruller. CITY OFFICIALS Jim Haggerton, Mayor; David Cline, City Administrator; Bob Giberson, Public Works Director; Frank Iriarte, Public Works Deputy Director; Bruce Linton, Assistant Police Chief; Chris Flores, Assistant Fire Chief; Peggy McCarthy, Interim Finance Director; Jack Pace, Community Development Director; Rebecca Fox, Senior Planner; Kimberly Matej, Council Analyst; Melissa Hart, Deputy City Clerk. CITIZEN COMMENTS Joan Hernandez, 15224 Sunwood Boulevard, stated she attended the January 31, 2012 Association of King County Historical Organizations (AKCHO) meeting, where Flo Lentz from 4Culture spoke about the 2012 grants available to cities. Ms. Hernandez distributed the contact information for Julie Kohler, Preservation Officer with King County, and asked the Council to move forward with entering into an interlocal agreement with King County for Historic Preservation. Ellen Gengler, 13727 Macadam Road South, said she frequently attends the Council Coffee Chat and citizens are encouraged to voice their concerns at a City Council Meeting. From her standpoint, the Monday meetings are difficult to attend, and she would like the complaint process to be easier for citizens. She suggested citizen complaints be posted on the City's website for tracking by the citizens. SPECIAL ISSUES a. An Interlocal Agreement with King County to accept the Waste Reduction /Recycling Grant for 2012 -2013 in the amount of $78,934. Councilmember Robertson indicated this item was discussed at the Utilities Committee meeting on January 24, 2012. The committee members were unanimous in recommending approval. Rebecca Fox, Senior Planner, explained the City of Tukwila's Recycling Assistance Program operates entirely through grant funding, with no City of Tukwila General Fund or Utility Fund monies used. The City has received a two -year waste reduction /recycling grant from King County Solid Waste to support the program. The Council is being asked to authorize the Mayor to sign the Interlocal Agreement with King County Solid Waste in the amount of $78,934.00. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING Tukwila City Council Committee of the Whole Minutes February 13, 2012 Page 2 of 4 b. A Resolution regarding the Parks and Recreation Change Fund. Councilmember Quinn indicated this item was discussed at the Finance and Safety Committee meeting on February 7, 2012. The committee members were unanimous in recommending approval. Peggy McCarthy, Interim Finance Director, explained the General Fund change fund level for the City of Tukwila Parks Recreation Department is currently established at $300.00, which includes $150.00 for the former City of Tukwila Pool. The proposed resolution will reduce the authorized change fund balance to $150.00, the level currently in place at the Tukwila Community Center. The former $150.00 pool change fund, now being used by the Tukwila Metropolitan Park District (MPD), will be refunded to the City. The MPD may then establish its own change fund. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. c. A Resolution and Interlocal Agreement regarding the Regional Fiber Consortium. Councilmember Robertson indicated this item was discussed at the Utilities Committee meeting on January 24, 2012. The committee members were unanimous in recommending approval. Bob Giberson, Public Works Director, indicated a resolution authorizing the Mayor to sign an updated Interlocal Agreement is required for the City to continue to be a participating agency in the newly reformed Community Connectivity Consortium (CCC) Public Corporation, previously known as the Regional Fiber Consortium (originally authorized by Resolution No. 1708, passed by the Council on April 5, 2010). The consortium will be involved in the construction and management of fiber optic projects. Mr. Giberson introduced George McBride, Community Connectivity Consortium Consultant. Mr. McBride explained the consortium was originally formed in 2003, and the 18 members have spent the last 2 years reforming the governance structure. The decision by the consortium to change the governance was to eliminate direct liability for its members, streamline the administrative process, and be able to apply for and accept grant funding. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. d. An Interlocal Agreement with King County for the 2012 Regional Aerial Mapping project. Councilmember Robertson indicated this item was discussed at the Utilities Committee meeting on January 24, 2012. The committee members were unanimous in recommending approval. Bob Giberson, Public Works Director, explained that detailed and accurate aerial photos and GIS data are resources that aid City staff, Council and the public for mapping, design work, and development proposals. For the 2012 aerial flight, the City is partnering with King County and 45 other agencies for efficiency and a substantial cost savings. The aerial flight is to be completed by April 30, 2012. The Council is being asked to approve the interlocal funding agreement with King County for the 2012 Regional Aerial Mapping project in the amount of $12,753.76. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. e. A Contract for Comprehensive Solid Waste, Recyclables and Compostables Collection. Councilmember Robertson indicated this item was discussed at the Utilities Committee meeting on January 24, 2012. The committee members were unanimous in recommending approval. Frank Iriarte, Public Works Deputy Director, introduced Jeff Brown, President of Epicenter, the City's consultant that was retained to assist staff with the Request for Proposals (RFP) process for the Waste and Recycling contract. Mr. Iriarte stated the current solid waste, recyclables, and yard waste collection contract with Allied Waste expires on October 31, 2012. Through a competitive process, the City negotiated a new contract with Waste Management. If approved by the Council, the contract will be effective on November 1, 2012 for 7 years, with two 2 -year extensions. Tukwila City Council Committee of the Whole Minutes February 13, 2012 Page 3 of 4 The RFP was released on August 15, 2011, and proposals were received from Allied Waste /Republic Services, Inc., CleanScapes, Inc. and Waste Management of Washington, Inc. The three proposals were reviewed and evaluated by the City's Evaluation Team, consisting of staff representatives from the Public Works and Community Development Departments. Additionally, site visits, reference checks and interviews were conducted during October and November 2011 as part of the evaluation process. At the conclusion of the evaluation process, proponents were rated and scored, and Waste Management of Washington, Inc. was selected by the Evaluation Team as the highest -rated proponent. Mr. Iriarte stated the City Council will seek public comments at the April 23, 2012 Committee of the Whole meeting relating to the option of mandatory collection services. Mr. Brown relayed that City staff has contacted several Tukwila small businesses about the benefits of commercial recycling. Many of the businesses expressed concern about the costs associated with the City's current recycling program. During the RFP process it was decided to include a commercial recycling package, at no additional cost to the community, as part of the new solid waste contract. Mr. Brown conducted a detailed review of the "Commercial Recycling" and "Rate Impact" information as identified on page 103 of the agenda packet. Mary Evans, Area Director of Public Sector with Waste Management indicated that Waste Management has found one -on -one contact with business customers is the best way to transition between solid waste companies. The Waste Management team will be contacting the residents and commercial customers to provide a preview of the increased services that will be provided with the new contract. The Council exchanged comments and asked clarifying questions of staff on the above topic. After Council discussion there was Council consensus to seek public comments relating to mandatory collection services. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. REPORTS a. Mayor Mayor Haggerton attended the February 8, 2012 Suburban Cities Public Issues Committee (PIC) meeting. The primary topic of discussion involved municipal support for Governor Gregoire's letter requesting medical cannabis be changed from a Schedule 1 controlled substance to a Schedule 2 substance. He explained the change in schedule would allow medical cannabis to be dispensed at pharmacies. He asked the Council to consider having a discussion on that topic at a future meeting. Mayor Haggerton announced Dow Constantine, King County Executive, will be holding a press conference on February 14, 2012, at South Seattle Community College Aviation Technology Training hanger at Boeing Field to provide an update on the King County Aerospace Alliance. b. City Council Councilmember Ekberg attended the February 8, 2012 Seattle Southside Tourism Networking meeting. Councilmember Hougardy announced the Grand Opening of the Space Gallery at the Museum of Flight will be held May 16, 2012. She attended the February 7, 2012 Government and Community Affairs Committee meeting. On February 8, 2012 she attended the Seattle Southside Tourism Networking meeting and the quarterly South King County Economic Development meeting. On February 10, 2012 she attended the Chamber of Commerce luncheon, and she hosted the February 11, 2012 Council Coffee Chat. She explained the main concern that was discussed at the Council Chat is the status of Code Enforcement issues and how the City notifies citizens of the status of complaints. Councilmember Kruller attended the Association of Washington Cities (AWC) Elected Officials Essentials Workshop training February 10 -11, 2012 in Olympia. Tukwila City Council Committee of the Whole Minutes February 13, 2012 c. Staff Page 4 of 4 David Cline, City Administrator, explained the City Administrator's report that is presented at the Regular Meetings is meant to provide details and resolution on issues and /or concerns to the Council and the community. d. City Attorney The City Attorney's presence is not required at Committee of the Whole meetings. e. Intergovernmental Kimberly Matej, Council Analyst, reminded the Council of the Annual Council Retreat February 25 -26, 2012. Council President Seal announced the Council will go into Executive Session to discuss a Personnel Issue— Pursuant to RCW 42.30.110(1)(g). It will last no more than 45 minutes, and no decisions will be made during the Executive Session. 8:47 p.m. Council President Seal declared a brief recess. EXECUTIVE SESSION Start: 8:53 p.m. Attendees: Jim Haggerton, Mayor; David Cline, City Administrator; Stephanie Brown, Human Resources Director; Cabot Dow, City Negotiator; Chris Flores, Assistant Fire Chief; Tukwila City Councilmembers Joe Duffie, Dennis Robertson, Allan Ekberg, Verna Seal, Kathy Hougardy, De'Sean Quinn, Kate Kruller. End: 9:40 p.m. 9:40 p.m. Council President Seal reconvened the Committee of the Whole Meeting. ADJOURNMENT 9:40 p.m. COUNCIL PRESIDENT SEAL DECLARED THE COMMITTEE OF THE WHOLE MEETING ADJOURNED. W 6at Verna Seal, Council'President Melissa Hart, Deputy City Clerk APPROVED AND SIGNED BY THE COUNCIL PRESIDENT ON 02127/2012 AVAILABLE ON THE CITY'S WEBSITE 02/28/2012