Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Reg 2021-11-01 COMPLETE AGENDA PACKET
(. �� :fk,, J ' ,x so$ Tukwila City Council Agenda . REGULAR MEETING •.• Allan Ekberg, Mayor Councilmembers: •:• Verna Seal •:• Kathy Hougardy David Cline, CityAdministrator •:• De'Sean Quinn •:• Thomas McLeod Kate Kruller, Council President •:• Zak Idan •:• Cynthia Delostrinos Johnson THE MEETING 20-28 ADOPTED ANY PUBLIC RCW 42.30 FOR THE PUBLIC Monday, November WILL NOT BE CONDUCTED AT TUKWILA CITY HALL, BASED ON THE GOVERNOR'S PROCLAMATION 2020 WHICH SAYS IN PART: TO RCW 42.30, IS PROHIBITED FROM CONDUCTING ANY MEETING, SUBJECT TO MARCH 24, AGENCY, SUBJECT UNLESS (A) THE MEETING IS NOT CONDUCTED IN-PERSON AND INSTEAD PROVIDES AN OPTIONS) TO ATTEND THE PROCEEDINGS THROUGH, AT MINIMUM, TELEPHONIC ACCESS, ..." THE PHONE NUMBER FOR THE PUBLIC TO LISTEN TO THE MEETING IS: 1-253-292-9750, ACCESS CODE: 670077847#. ori o�,o�f,,�, Click here to: �,�:: in Mier �,b.� OL Teams II'V¶i eetiun�:°� For Technical Support during the meeting call: 1-206-433-7155 1, 2021; 7:00 PM • Ord #2662 • Res #2032 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Satish people. We acknowledge their continuing connections to land, waters and culture. We pCy our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS— including comment on items both on and not on the meeting agenda * 2021 update * Those wishing to provide public comments now have the opportunity to verbally address the City Council via phone or Microsoft Teams for up to 5 minutes for items both on and not on the meeting agenda. To take advantage of this option, please email citycouncil@tukwilawa.gov with your name and the topic you wish to speak on by 5:00 PM on the date of the meeting. Please clearly indicate that your message is for public comment during the meeting. You will receive further instructions and be called upon during the meeting to address the City Council. 4. CONSENT AGENDA a. Approval of Minutes: 10/18/21 (RegularMtg.) b. Approval of Vouchers c. Authorize the Mayor to sign Amendment No. 1 to contract #21-093 with Karen Reed Consulting, LLC, for consulting services to the Fire Advisory Committee in the amount of $75,000.00. [Reviewed and forwarded to Consent by the Community Services and Safety Committee on 10/18/21.] d. Authorize the Mayor to sign a contract with RH2 Engineering for the CBD (Central Business District) Sewer Repair Phase 4B Project, in the amount of $121,504.00. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Services Committee on 10/25/21.] (continued...) Pg.1 Pg.9 REGULAR MEETING November 1, 2021 Page 2 4. CONSENT AGENDA (cont.) e. Authorize 2021 Foster Golf Course capital purchases for the Golf Fleet Program (maintenance equipment) and the Cart Replacement Program, in an amount not to exceed $258,000.00. [Reviewed and forwarded to Consent by the Finance and Governance Committee on 10/25/21.] f. Authorize the Mayor to sign a grant agreement with the Washington Secretary of State's Office for digitization of Police records, in the amount of $49,195.51. [Reviewed and forwarded to Consent by the Committee of the Whole on 10/25/21.1 Pg.43 Pg.55 5. UNFINISHED BUSINESS a. Weekly COVID-19 report. b. A resolution adopting the South King Housing and Homelessness Partners (SKHHP) 2022 Work Plan and 2022 Operating Budget. Pg.57 Pg.65 6. NEW BUSINESS 7. REPORTS a. Mayor b. City Council c. Staff — City Administrator Report and Monthly Construction and Budget Report Pg.77 8. MISCELLANEOUS 9. EXECUTIVE SESSION Property Sale or Lease — Pursuant to RCW 42.30.110(1)(c). (60 minutes) NO action will follow in the open meeting. 10. ADJOURNMENT This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. RemoteTukwila Council meetings are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov) WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comments. The City Council will also accept comments on an agenda item when the item is presented in the agenda, but speakers are limited to commenting once per item each meeting. When recognized by the Presiding Officer, please go to the podium if on-site or turn on your microphone if attending virtually and state your name clearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting. Members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. The proponent shall speak first and is allowed 15 minutes to make a presentation. 3. The opponent is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After the proponents and opponents have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: htt,ps //w,tukwilawa.,g©v/depairtim.rats/c ty-courfcili COUNCIL AGENDA SYNOPSIS ‘1' 4 Initials ITEM No. o IvIviill Meeting Date Prepared by Mayor's revieav Council revieav 11/1/21 CT 4.C. a 4oJ 1908 ITEM INFORMATION STAFF SPONSOR: DAVID CLINE ORIGINAL AGENDA DATE: 11/1/21 AGENDA ITEM TITLE Amendment to Karen Reed Consulting LLC Contract CATEGORY ❑ Discussion Mtg Date 0 Motion Mtg Date 11/1/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council 8 Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PIV SPONSOR'S Amending the Scope of Services, Duration of Agreement and Payment sections of the SUMMARY current contract with Karen Reed Consulting LLC REVIEWED BY ❑ Trans&Infrastructure Svcs a ❑ LTAC ❑ DATE: 10/18/21 Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: DELOSTRINOS-JOHNSON RECOMMENDATIONS: SPONSOR/ADMIN. Mayors Office Comm' _LEE Unanimous Approval; Forward to 11/1/21 Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $40,000 $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/1/21 MTG. DATE ATTACHMENTS 11/1/21 Informational Memorandum dated 10/8/21 Draft Amendment #1 Karen Reed Consulting LLC Minutes from the Community Services and Safety Committee meeting of 10/18/21 2 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: COMMUNITY SERVICES & SAFETY COMMITTEE FROM: Mayor Ekberg David Cline, City Administrator DATE: October 8, 2021 SUBJECT: Amendment to the Karen Reed Consulting Contract ISSUE The City Council recently approved the formation of a Fire/EMS Community Advisory Committee and appointed members to the Committee with consultant Karen Reed as the facilitator. Council also authorized up to an additional $40,000 as compensation for these services. As this exceeds the Mayor's signing authority, the contract amendment requires Council approval and authorization. BACKGROUND On June 14, 2021 Council authorized City Administration to allocate up to $40,000 to contract with Karen Reed Consulting LLC for information gathering and ongoing work to establish a community Fire/EMS Advisory Committee. On September 27, 2021 Ms. Reed gave a presentation to Council regarding the work done to date and the recommended plan to move forward. The Council gave consensus for the City to proceed with the plan as presented, which includes additional compensation for Ms. Reed. DISCUSSION The City executed a contract with Karen Reed Consulting LLC on June 17, 2021 not to exceed $35,000 with a term expiring December 31, 2021 to assist with the preliminary groundwork to form the Fire Advisory Committee. The attached contract amendment revises the Scope of Services to include facilitation of the Committee, extends the term of the contract to December 31, 2022 and increases the compensation by $40,000 to not exceed $75,000. RECOMMENDATION The Committee is being asked to move this item forward to the consent agenda of the November 1, 2021 City Council Meeting for approval and authorization for execution by the Mayor. ATTACHMENTS Amendment #1 to the Karen Reed Consulting Contract 3 4 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: CONTRACT FOR SERVICES Amendment #1 Between the City of Tukwila and Karen Reed Consulting, LLC That portion of Contract No. 21-093 between the City of Tukwila and Karen Reed Consulting, LLC is hereby amended as follows: Section 2: Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. Section 3: Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31., 2.022Dee....eir..3; •.......:9-2;:.-, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than jacemj2gL.11, .222,,,t:: ee e -:.2:02: -:1 -unless an extension of such time is granted in writing by the City. Section 4: Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made at the rate of $215 per hour, billed in quarter-hour increments, provided that the total amount of payment to the Consultant shall not exceed $;;-5 00(1003570GO, without express written modification amendment of the Agreement signed by the City. All other provisions of Contract No. 21-093 shall remain in full force and effect. Dated this day of , 2021. CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor Karen Reed, Manager ATTEST/AUTHENTICATED APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk Office of the City Attorney Karen Reed Consulting LLC Amendment #1 Page 1 of 1 5 Exhibit A Scope of Work The Consultant will facilitate the City's internal team (Team) created to identify and analyze options for the future of the City Fire Department and provision of fire services in the City. The Team will meet approximately weekly from June through the ', 202 -1 -Spring 2022 and will include designated representatives from city administration, council staff, fire department administration and union leadership. Deliverables will include: • Conduct short introductory virtual meetings with individual Team members • Interview each Councilmember virtually, and develop a summary document outlining themes for guidance of the Team's work. • Creation of Team committee charter (mission, scope of inquiry, reporting) • Creation of a proposed work plan for the Team • Prepare committee agendas & email summaries after each meeting of action items and follow= -on task assignments. • Meeting facilitation • Developing Team reports and recommendations to the City Council, with support and input of the Team and the financial consultant engaged by the City. • Presentation to City Council or other Council committees as needed The first phase of work will be to establish the Committee charter and reach agreement on a work plan to prepare background and other important materials for a Council Fire Advisory Task Force which is expected to begin in Fall of 2021. The second phase of work will be to identify and analyze options for the future of the City Fire Department, to include but not necessarily limited to: remaining part of the City; transferring service responsibility by contract and/or annexation to a regional fire authority or partnering with another agency to create a regional fire authority. The third phase of work will be to present the findings and recommendations of the Team to the Mayor and City Council, including recommendations for next steps, including how best to form and support a successful Council Fire Advisory Task Force. Once agreed upon by City Council, the Council Fire Advisory Task Force or a similar community engagement effort, consultant will provide advice on the scoping and phasing of that effort and may, sul-a�ect4o-8H •tllyeop on,..•l betl4fic City -8H- • facilitate that community task force or engagement effort antficfi .atcad to fincVud.g ip p.. taslk foircca irnrcacatfin .s wfitll n a ffi.maV taslk foircca arca poirt subirnrfittcad Ili the end of Apirll 2.022.° the Consultant wl11 draft the task force report, wltlh assistance horn Clty. staff, at the dl rection of the task foirce. Consultant is an attorney but will not provide the City legal advice. The City will provide legal assistance to the Team as needed. Consultant will bill at the rate of $215/hr., in quarter hour increments. Any travel time to meetings exceeding 1 hour per round trip is billed at the regular hourly rate. City is responsible for copying of meeting materials as may be needed and for calendaring of all meetings and interviews,.. am.....for......C.d...k.n.ga...._ryelhe'd' _�.C.In..gan.....other .....gii:. i :.a4._support :t.o.... the ....community ...:task ...force. The City will separately contract for financial analyst assistance to support the Team. Consultant is unavailable August 28 Scpt. 11 and may be unavailable at other times as well due to commitments to other clients. 6 Karen Reed Consulting LLC Amendment #1 Page 2 of 2 City of Tukwila City Council Community Services & Safety Committee Meeting Minutes October 18, 2021- 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Staff Present: Cynthia Delostrinos Johnson, Chair; De'Sean Quinn, Zak Idan David Cline, Rebecca Hixson, Eric Dreyer, Eric Lund, Kris Kelly, Norm Golden, Olena Perry, Rachel Bianchi, Laurel Humphrey Chair Delostrinos Johnson called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Contract Amendment: Fire/EMS Advisory Committee Staff is seeking approval to amend the contract with Karen Reed Consulting, LLC to extend the *term to December 31, 2022 and increase the compensation by $40,000 not to exceed $75,000. Committee Recommendation: Unanimous approval. Forward to November 1, 2021 Regular Consent Agenda. B. 2021 3rd Quarter Fire Department Report Staff presented the report. Item(s) for follow up: • Provide information on how often response times change by station. • Explain the uptick trend for Tukwila's provision of automatic aid - has it been consistent throughout the year or just the 3rd quarter? Committee Recommendation: Discussion only. C. Police Records Digitization Update Staff provided an update on the project and shared that a grant acceptance will be coming forward for approval soon. Committee Recommendation: Discussion only. D. 2021 3rd Quarter Police Department Report Staff presented the report. Committee Recommendation: Discussion only. 7 8 ;Op COUNCIL AGENDA SYNOPSIS Initials MeetingDate Prepared by Mayor's review Council review 11/01/21 JR ITEM INFORMATION ITEM No. 4.D. 9 STAFF SPONSOR: ADIB ALTALLAL ORIGINAL AGENDA DA IL: 11/ 01/ 21 AGENDA ITEM TITLE CBD Sewer Repair Phase 4B — Lining & Open Trench Design & Construction Management CATEGORY ❑ Discussion Mtg Date 0 Motion Date 11/01/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg SPONSOR ❑Council ❑Mayor HR DCD ❑Finance ❑Fire TS ❑P&R ❑Police 0Pit ❑Court SPONSOR'S Three consultants were interviewed and RH2 was identified as the most qualified. The total SUlLVARY project will include lining approximately 3,000 LF and replacing an additional 400 LF of aging pipe through open trench repair. The City has determined this phase as essential. Council is being asked to approve a design and construction management agreement for design services with RH2 in the amount of $121,504.00 for the 2020 CBD Sewer Lining Phase 4B — Lining & Open Trench Repair project. REVIEWED BY 0 Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: VERNA SEAL ❑ LTAC DATE: 10/25/21 RECOMMENDATIONS: SPONSOR/ADMIN. COMM1I Public Works Department Approval; Forward to Regular Consent Agenda IEE Unanimous COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $121,504.00 $365,000.00 $0.00 Fund Source: SURFACE WATER Comments: 2021-2026 CIP, Page 70 MTG. DATE RECORD OF COUNCIL ACTION 11/01/21 MTG. DATE ATTACHMENTS 11/01/21 Informational Memorandum dated 10/22/21 2021-2026 CIP, Page 70 Map RH2 Agreement Minutes from Transportation and Infrastructure Committee meeting of 10/25/21 9 10 TO: FROM: arks)p r P chant City INFORMATIONAL MEMORANDUM Transportation and Infrastructure Services Committee Hari Ponnekanti, Public Works Director/City Engineer BY: Adib Altallal, Utilities Engineer CC: Mayor Allan Ekberg DATE: October 22, 2021 SUBJECT: CBD Sewer Repair Phase 4B — Lining & Open Trench Repair Design & Construction Management Project No. 91140203 un Ekberg , Mayor ISSUE Approve design and construction management agreement with RH2 Engineering, Inc. (RH2) for the CBD Sewer Lining Phase 4B — Lining & Open Trench Repair. BACKGROUND Phases one through four lined/rehabilitated more than 80% of the aging sewer system identified in the Project Map. Phase 4B is anticipated to line and replace, through open trench repair, the remaining pipe segments determined most essential by the City. Once complete, a new map of priorities will be developed. DISCUSSION RH2 performed the design and construction management services for the initial phases of the lining project and will be retained to perform the same services Phase 4B. Three consultants were interviewed and considered for the contract. RH2 was identified as the most qualified. The total project will include lining approximately 3,000 LF and replacing an additional 400 LF of aging pipe through open trench repair. FINANCIAL IMPACT The contract is for $121,504.00 for the design and construction management services for the 2020 CBD Sewer Lining Phase 4B — Lining & Open Trench Repair. The project costs are within budget and are 100% funded by the sewer enterprise fund. Contract RH2 Contract $121,504.00 2021-2022 Design/CM Budget $365,000.00 RECOMMENDATION Council is being asked to approve a design and construction management agreement for design services with RH2 in the amount of $121,504.00 for the 2020 CBD Sewer Lining Phase 4B — Lining & Open Trench Repair project and consider this item on the Consent Agenda at the November 1, 2021 Regular Meeting. Attachments: 2021 CIP, Page 70 Project Map RH2 Agreement l k coy H,;t Soo g M ' 'ookt000s"o, Io 2206`" 410,4 c v 11 12 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: CBD Sanitary Sewer Rehabilitation Project No. 91140203 DESCRIPTION: The asbestos concrete pipe in the CBD (commercial business district) is approximately 45 years old and becoming soft. Slip lining the pipe will reinforce the strength with little impact to roadways and minimal excavation. JUSTIFICATION: If the pipe collapses, the street will have to be excavated and the cost of the repairs will be significant. We have had four major pipe failures on Andover Park West and Andover Park East. STATUS: In 2014 and 2015, over 10,500 feet of asbestos sanitary sewer pipe were relined. In 2020 through 2024, 15,000 feet of asbestos sewer is scheduled to be relined. MAINT. IMPACT: Reduced maintenance and repair costs. COMMENT: A Public Works Trust Fund loan was successfully obtained in 2012 for $750k. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES ,k,...„. �r/\ /�/�,}„ Project Location __ " do, 56 St `\ \,ee� dlliti 'k Design 436 45 45 50 50 50 II ti 676 Land (R/W) 1 22 m Z 5 ]� a^^m n]404 E YYMidland _ • Upland Dr Dr Trllamtl Dr 1 Const. Mgmt. 429 120 150 120 50 50 919 Construction 2,418 1,100 1,500 1,000 450 450 ® GIS 6,918 TOTAL EXPENSES 3,284 1,265 1,695 1,170 550 550 0 0 0 8,514 FUND SOURCES Awarded Grant 0 PW Trust Fund 750 750 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 2,534 1,265 1,695 1,170 550 550 0 0 0 7,764 TOTAL SOURCES 3,284 1,265 1,695 1,170 550 550 0 0 0 8,514 2021 - 2026 Capital Improvement Program 70 13 ,k,...„. �r/\ /�/�,}„ Project Location __ " do, 56 St `\ \,ee� dlliti 'k FY I I II ti inkier BNd Ira 'D II �°C 22 m Z 5 ]� a^^m n]404 E YYMidland _ • Upland Dr Dr Trllamtl Dr K prfar4c, ,01° u N S,SOSt o ra•�'', • al • a ® GIS 2021 - 2026 Capital Improvement Program 70 13 14 LL(iLN 1) 2016 MAIN TO BE LINED WITH CIPP (COMPLETE) 2018 MAIN TO BE LINED WITH CIPP (COMPLETE) 2020 MAIN TO BE LINED WITH CIPP (COMPLETE) 2022 MAIN TO BE LINED WITH CIPP LEVITZ AZTECA SOUTHCENTER PARKWAY PARKWAY 1Im SOUtHCENtERi IZ 4. -A f z I z 9,c7 5 v v �z 5-' z .� o P3 0 v Cc O v /0A U1 OZ v Dc 'ZI D A Ds I 21 m 21` 2 N 0 0 01 SCADS AVE SOUTH ALLEY R AO D °ANDOVER PARK WEST INDUSTRY DR. SPERRY DR. CHRISTENSEN SR 181 WEST VALL 0. W. RR & NAV CO. RR OW URE) E\TO\ N. O. RR CO. City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: PROFESSIONAL SERVICES AGREEMENT (Includes consultants, architects, engineers, accountants, and other professional services) THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and RH2 Engineering, Inc., hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform design and construction management services in connection with the project titled 2020 CBD Lining Project Phase 4B — Lining & Open Trench Repair. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2023, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2023 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $121,504 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 17 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7 Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA revised May 2020 18 Page 2 4. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Consultant shall furnish copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. F. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. CA revised May 2020 Page 3 19 11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: RH2 Engineering, Inc. 22722 29th Drive Se #210 Bothell, WA 98021 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA revised May 2020 20 Page 4 DATED this day of , 2021. CITY OF TUKWILA RH2 ENGINEERING, INC. Allan Ekberg, Mayor By: Printed Name: Richard L. Ballard Title: Director Attest/Authenticated: Approved as to Form: City Clerk, Christy O'Flaherty Office of the City Attorney CA revised May 2020 Page 5 21 22 EXHIBIT A Scope of Work City of Tukwila CBD Lining Project Phase 4B — Lining and Open Trench Repair October 2021 Background The City of Tukwila (City) has programmed yearly upgrades to the wastewater collection system in its Central Business District (CBD). The sanitary sewer pipe in the CBD has been especially prone to failure because of its 50- to 60 -year age, material (asbestos cement), and submergence below the groundwater table. The City has conducted four major cured -in-place pipe (CIPP) projects in 2014, 2016, 2018, and 2021. For this Scope of Work, RH2 will design the fifth round of pipeline improvements to be performed in 2022, which includes approximately 2,360 linear feet (If) of sewer main in the areas identified in the table that follows for the CBD Sewer Rehabilitation Phase 4B — CIPP Lining project as outlined in Tasks 1, 4, and 5. Area No. Along From To 1 Near the Intersection of Strander Boulevard and Andover Park West 2 Corporate Drive North Andover Park West Cul de Sac 3 South Todd Boulevard Olympic Avenue South Cascade Avenue South 4 Near the Intersection of Southcenter Parkway and Minkler Boulevard 5 Southcenter Parkway Approximately Midland Drive ApproximatelyTriland Drive Additionally, one sewer main along Andover Park West was not lined during the most recent CIPP project due to a noticeable sag in the sewer main identified during construction. For this Scope of Work, RH2 will design the replacement and/or repair of approximately 430 If of sewer main along Andover Park West near Tukwila Pond Park for the CBD Sewer Rehabilitation Phase 4B — Open Trench Repair project as outlined in Tasks 2 through 5. If additional utility design is needed for this sewer repair, Task 7 will be utilized. Additionally, the City awarded a contract to Michels Construction using the design -bid -build process to construct the CBD Sewer Rehabilitation Phase 4A — CIPP Lining project. Construction started in the summer of 2021. RH2 was selected to perform the construction observation and administration for the CBD Sewer Rehabilitation Phase 4A — CIPP Lining project under the direction of the City's Project Manager (PM). For this Scope of Work, RH2 will provide on-site construction observation and construction administration to the City for the CBD Sewer Rehabilitation Phase 4A — CIPP Lining project as outlined in Task 6. Deliverables will be provided in electronic MS Word, PDF, and GIS formats as appropriate and requested by the City. It is assumed that all meetings will be attended via videoconference, unless otherwise noted. 1 10/14/2021 1:23:58 PM J:\Data\TUK\S40\2021 CBD Sewer Repairs\PSA_SOW_TUK_CBD Sewer Repairs Phase 4B.docx 23 City of Tukwila CBD Lining Project Phase 4B - Lining and Open Trench Repair Exhibit A Scope of Work Task 1— Prepare Plans, Specifications, and Bid Documents for CBD Sewer Rehabilitation Phase 4B — CIPP Lining Objective: Prepare base maps and develop plan sheets, technical specifications, bid documents, and an Engineer's Estimate of probable construction cost for the CBD Sewer Rehabilitation Phase 4B — CIPP Lining project. Approach: 1.1 Conduct up to one (1) project initiation meeting and two (2) design review meetings (with RH2 project manager) with the City's engineering and operations staff prior to the bid advertisement. 1.2 Prepare preliminary plan sheets for the CIPP lining of existing gravity sewer at 1 -inch equals 50 feet plan scale, based on City -identified sewer pipelines that need CIPP lining. Plans will note pipe runs to be lined and will use GIS files provided by the City as the base map. It is assumed that the selected contractor will submit traffic control and temporary wastewater bypass plans for approval during the construction phase. Specify flow rates to be bypassed based on information from the City. Estimate the quantity of required bid items to construct the project and write payment descriptions for each item. Prepare a preliminary Engineer's Estimate of probable construction cost for the proposed improvements based on historical costs of similar projects in the vicinity, where possible. Submit preliminary review set, including the preliminary Engineer's Estimate, for City review. 1.3 Prepare 95 -percent review sets of plans, technical specifications, bid documents, and Engineer's Estimate of probable construction cost based on City review comments. The CIPP lining will be split into two (2) parts: 1) base bid; and 2) bid alternate. The bid alternate is to include work to be performed if the total bid prices for both the base bid and bid alternate are within the City's budget. A schedule of pipe size, length, and material will be prepared for the pipes identified in the base bid and bid alternate. Assemble PDFs of technical specifications, plans, bid documents, and Engineer's Estimate of probable construction cost for the CIPP lining. Technical specifications are to be based on the Washington State Department of Transportation/American Public Works Association (WSDOT/APWA) format. Technical specifications are to be based on the 2018 edition of the Standard Specifications for Road, Bridge, and Municipal Construction. Perform internal quality control review on the plans and technical specifications and integrate edits. Submit 95 -percent review sets of plans, technical specifications, bid documents, and construction cost estimate for City review. 1.4 Finalize plans, technical specifications, bid documents, and Engineer's Estimate of probable construction cost based on City review comments. 1.5 Perform limited coordination with King County regarding the CIPP lining near the intersection of Strander Boulevard and Andover Park West for the sewer mains that connect to King County's sewer interceptor that is located along Strander Boulevard. 2 10/14/2021 1:23:58 PM J:\Data\TUK\S40\2021 CBD Sewer Repairs\PSA_SOW_TUK_CBD Sewer Repairs Phase 4B.docx 24 City of Tukwila CBD Lining Project Phase 4B - Lining and Open Trench Repair Exhibit A Scope of Work Assumptions: • RH2 will rely on the accuracy and completeness of any information, data, and materials generated or produced by the City or others in relation to this Scope of Work. Participation or Information Needed from City: • Attendance at project initiation meeting and design review meetings by members of City's engineering and operations staff. • Record drawings and video inspections of sewer main to be rehabilitated. • City's most current boilerplate bid documents and technical specifications. • Review of and redline comments on preliminary and 95 -percent plan sets and technical specifications. Comments can be delivered to RH2 electronically via email or file -sharing site using marked -up PDF files (preferred). Alternatively, redlined hard copies also can be used. RH2 Deliverables: • Attendance at up to three (3) meetings. • One (1) set of PDF files of preliminary design plans with preliminary Engineer's Estimate of probable construction cost via email or file -sharing site for review. • One (1) set of PDF files of 95 -percent plans, technical specifications, bid documents, and Engineer's Estimate of probable construction cost (provided electronically via email or file -sharing site) for final review. • One (1) set of PDF files of final plans, technical specifications, bid documents, and Engineer's Estimate of probable construction cost (provided electronically via email or file -sharing site). • Five (5) hard copies of final plans (half-size), technical specifications, bid documents, and Engineer's Estimate of probable construction cost. Task 2 — Perform Site Investigations for CBD Sewer Rehabilitation Phase 4B — Open Trench Repair Objective: Provide detailed topographic survey of the project alignment to be installed by open -cut methods and investigate the historical soil and dewatering conditions at this site to support the CBD Sewer Rehabilitation Phase 4B — Open Trench Repair project design. Approach: 2.1 Coordinate with PACE Engineers, Inc., (PACE) as a subconsultant to RH2 and provide a design -level detailed topographic survey for the proposed project alignments within the City's right-of-way, as detailed in Attachment A. Format survey provided by PACE to be used as a base map for the construction plans. Perform one (1) site visit to review the existing conditions and confirm elements in the survey. 2.2 Investigate previous dewatering field investigation reports near the Strander Boulevard site. It is assumed that RH2 will rely on the accuracy and completeness of and base its conclusions on 3 10/14/2021 1:23:58 PM J:\Data\TUK\S40\2021 CBD Sewer Repairs\PSA_SOW_TUK_CBD Sewer Repairs Phase 4B.docx 25 City of Tukwila CBD Lining Project Phase 4B - Lining and Open Trench Repair Exhibit A Scope of Work the previous reports and will not perform any additional field investigations. Prepare a technical memorandum summarizing the site investigations and previous reports. Assumptions: • PACE will provide private utility locates for all utilities except the City -owned water, sewer, and stormwater. • RH2 will rely on the accuracy and completeness of utility information provided by the private utility locator and the City locates for water, sewer, and stormwater. • Coordinating rights -of -entry and topographic surveying of private property is not required for this project. Participation or Information Needed from City: • City to provide utility locates for topographic surveying of City -owned water, sewer, and stormwater utilities. • Dewatering field investigation reports near the Andover Park West site. RH2 Deliverables: • Topographic survey of the project alignments in electronic AutoCAD and PDF formats. The PDF of topographic survey drawings shall bear the stamp and signature of a Professional Land Surveyor and will be formatted to a 1 -inch equals 20 feet scale and provided to the City at full size on 34 -inch by 22 -inch sheets, centered with 1 -inch margins all around to promote printing at half-size on 11 -inch by 17 -inch sheets and a true 50 -percent scale. • One (1) electronic (PDF) copy of technical memorandum summarizing Andover Park West site investigations, to be included as an appendix in the bid documents. Task 3 — Prepare Plans, Specifications, and Bid Documents for CBD Sewer Rehabilitation Phase 4B — Open Trench Repair Objective: Prepare base maps and develop plan sheets, technical specifications, bid documents, and an Engineer's Estimate of probable construction cost for the CBD Sewer Rehabilitation Phase 4B — Open Trench Repair project. Approach: 3.1 Conduct up to one (1) project initiation meeting and two (2) design review meetings (with RH2 project manager) with the City's engineering and operations staff prior to the bid advertisement in conjunction with the CBD Sewer Rehabilitation Phase 4B — CIPP Lining project (subtask 1.1). 3.2 Prepare preliminary plan sheets for the replacement and/or repair of the existing gravity sewer at 1 -inch equals 20 feet plan scale using the survey as a base map. Itis assumed that the selected contractor will submit traffic control and temporary wastewater bypass plans for approval during the construction phase. Specify flow rates to be bypassed based on information from the City. Estimate the quantity of required bid items to construct the project. Prepare a preliminary 4 10/14/2021 1:23:58 PM J:\Data\TUK\S40\2021 CBD Sewer Repairs\PSA_SOW_TUK_CBD Sewer Repairs Phase 4B.docx 26 City of Tukwila CBD Lining Project Phase 4B - Lining and Open Trench Repair Exhibit A Scope of Work Engineer's Estimate of probable construction costs. Submit preliminary review set, including the preliminary Engineer's Estimate, for City review. 3.3 Prepare 95 -percent review sets of plans, technical specifications, bid documents, and Engineer's Estimate of probable construction cost based on City review comments. Assemble PDF of technical specifications and construction contract documents for the replacement and/or repair of the existing gravity sewer. Technical specifications are to be the City's boilerplate technical specifications, which are based on WSDOT/APWA 2018 edition of the Standard Specifications for Road, Bridge, and Municipal Construction. Perform internal quality control and quality assurance review on the plans and technical specifications and integrate edits. Submit 95 -percent review sets of plans, technical specifications, bid documents, and Engineer's Estimate of probable construction cost for City review. 3.4 Finalize plans, technical specifications, bid documents, and Engineer's Estimate of probable construction cost based on City review comments. Assumptions: • The City will prepare and submit any permitting on this project (such as a Right -of -Way Permit). • The replacement sewers will be laid in the same horizontal and vertical location as the existing sewers, except for the sewer main being realigned. • This Scope of Work only includes utility design for one (1) sewer main replacement. Additional budget will need to be authorized by the City under the Management Reserve (Task 7) and/or other means if additional utility design is identified as necessary during the design phase (subtasks 3.2 and 3.3), such as water main or storm main improvements to accommodate the sewer main realignment. Participation or Information Needed from City: • Attendance at project initiation meeting and design review meetings by members of City's engineering and operations staff. • Record drawings of Andover Park West with existing utilities. • Video inspections of sewer main to be replaced. • Review of and redline comments on preliminary and 95 -percent plan sets and technical specifications. Comments can be delivered to RH2 electronically via email or file -sharing site using marked -up PDF files (preferred). Alternatively, redlined hard copies also can be used. RH2 Deliverables: • Attendance at up to three (3) meetings. • One (1) set of PDF files of preliminary design plans with preliminary Engineer's Estimate of probable construction cost via email or file -sharing site for review. 5 10/14/2021 1:23:58 PM J:\Data\TUK\S40\2021 CBD Sewer Repairs\PSA_SOW_TUK_CBD Sewer Repairs Phase 4B.docx 27 City of Tukwila CBD Lining Project Phase 4B - Lining and Open Trench Repair Exhibit A Scope of Work • One (1) set of PDF files of 95 -percent plans, technical specifications, bid documents, and Engineer's Estimate of probable construction cost (provided electronically via email or file -sharing site) for final review. • One (1) set of PDF files of final plans, technical specifications, bid documents, and Engineer's Estimate of probable construction cost (provided electronically via email or file -sharing site). • Five (5) hard copies of final plans (half-size), technical specifications, bid documents, and Engineer's Estimate of probable construction cost. Task 4 — Services During Bidding Objective: Assist the City and project bidders during the bidding phase for the CBD Sewer Rehabilitation Phase 4B — CIPP Lining and Open Trench Repair projects. Approach: 4.1 Upload one (1) bid package to the Builders Exchange of Washington (BXWA) website. This bid package will include separate schedules for the CBD Sewer Rehabilitation Phase 48 — CIPP Lining and Open Trench Repair projects. 4.2 Respond to questions from bidders and the City during the bidding phase via phone and email. 4.3 Prepare up to one (1) addendum to modify the bid documents and provide clarification for CBD Sewer Rehabilitation Phase 4B — CIPP Lining project, if needed. 4.4 Prepare up to one (1) addendum to modify the bid documents and provide clarification for the CBD Sewer Rehabilitation Phase 4B — Open Trench Repair project, if needed. Assumptions: • One (1) set of bid documents will be prepared for this project, with separate schedules for the CBD Sewer Rehabilitation Phase 48 — CIPP Lining and Open Trench Repair projects. Each schedule will be awarded separately to the apparent low bidder for that project schedule. • No hard copies of bid sets will be provided to bidders as the project documents will be uploaded to BXWA. • The City will coordinate the advertisement of the project and pay any applicable fees. • It is assumed the City will handle the bid opening without RH2's assistance. The City will be responsible for construction contract execution, including preparation of the bid tabulation, Recommendation of Award letter, Notification of Award letter, and executable copies of contract to be signed. Participation or Information Needed from the City: • Payment of advertisement fees to Daily Journal of Commerce and BXWA. RH2 Deliverables: • Posting of bid package to BXWA. 6 10/14/2021 1:23:58 PM J:\Data\TUK\S40\2021 CBD Sewer Repairs\PSA_SOW_TUK_CBD Sewer Repairs Phase 4B.docx 28 City of Tukwila CBD Lining Project Phase 4B - Lining and Open Trench Repair Exhibit A Scope of Work • Responses to technical questions via phone and email. • Up to one (1) addendum for CBD Sewer Rehabilitation Phase 4B — CIPP Lining project in electronic PDF, if needed. • Up to one (1) addendum for CBD Sewer Rehabilitation Phase 4B — Open Trench Repair project in electronic PDF, if needed. Task 5 — Project Management Services Objective: Coordinate with City staff; monitor scope, budget, and schedule; review and issue invoices; and maintain project files and records. Approach: 5.1 Coordinate with City staff regarding schedule, progress, and technical questions. 5.2 Prepare invoices. Review for consistency and monitor budget spent. Provide monthly status updates. 5.3 Maintain project records and files. RH2 Deliverables: • Monthly invoices and progress reports that outline in written and graphical form the status of various tasks and that compare actual progress with the original project schedule. • Monthly status phone calls. Task 6 — CBD Sewer Rehabilitation Phase 4A — CIPP Lining — Services During Construction Objective: Assist the City with technical efforts during construction of the CBD Sewer Rehabilitation Phase 4A — CIPP Lining project, including part-time on-site construction observation. Approach: 6.1 Assist with technical efforts during the construction of the CBD Sewer Rehabilitation Phase 4A — CIPP Lining project, which includes the following: • Prepare for and attend one (1) pre -construction conference. • Review shop drawings, submittals, and change order proposals of those items requested in the technical specifications. Provide a written response to the contractor and the City for each shop drawing and submittal reviewed. • Review written requests for information (RFIs) and quantities for pay requests and provide written responses to the contractor and the City following City review. Generate pay estimates for processing by the City's PM. • Provide part-time on-site construction observation and associated administrative duties, including observation of the contractor and its subcontractors, bid item quantity tracking, and communications and meetings with City staff. The intent of the on-site observation is to 7 10/14/2021 1:23:58 PM J:\Data\TUK\S40\2021 CBD Sewer Repairs\PSA_SOW_TUK_CBD Sewer Repairs Phase 4B.docx 29 City of Tukwila CBD Lining Project Phase 4B - Lining and Open Trench Repair Exhibit A Scope of Work observe the quality and compliance of the work with the construction contract plans and specifications. Notify the contractor and the City of any work that has been observed to not have been completed in accordance with the plans and specifications and discuss rectification. • Establish quantity tracking spreadsheet and/or other pay note records as required to keep tally of daily totals of construction contract bid items. Establish data measurement and recording protocols in a manner approved by City. 6.2 Perform project management for the CBD Sewer Rehabilitation Phase 4A — CIPP Lining project, which includes the following: • Coordinate with City staff regarding schedule, progress, and technical questions. • Prepare invoices. Review for consistency and monitor budget spent. Provide monthly status updates. • Maintain project records and files. RH2 Deliverables: • Pre -construction conference administration and documentation. • Initial coordination and responses to construction and materials submittals, RFIs, and other project correspondence. • Part-time on-site construction observation and associated reports. • Utility field coordination, as needed, in support of the project scope and objectives. • Meetings and correspondence with the City and contractor, as needed. • Monthly invoices and progress reports that outline in written and graphical form the status of various tasks and that compare actual progress with the original project schedule. • Monthly status phone calls. Task 7 — Management Reserve RH2 has specified a contingency as part of the Fee Estimate to accommodate for changed conditions, unforeseen complications, or additional utility design (such as water main or storm main improvements) that may arise during the project. In this event, RH2 will notify the City's PM of the time and expense warranted to address the new issue(s) that arise and will request to authorize use of the contingency funds. RH2 will only attempt to address these issues with the City's prior authorization. RH2's PM will contact the City PM via email to request access to these funds should the need arise. Additional utility design could include the design of water main or storm main improvements to accommodate the sewer main repair along Andover Park West. Time for Performance The estimated completion date of the work is December 31, 2022. 8 10/14/2021 1:23:58 PM J:\Data\TUK\S40\2021 CBD Sewer Repairs\PSA_SOW_TUK_CBD Sewer Repairs Phase 4B.docx 30 City of Tukwila CBD Lining Project Phase 4B - Lining and Open Trench Repair Exhibit A Scope of Work Payment Payment for the work provided by the consultant as part of this contract shall be in the amount of $121,504. Future Tasks The scope of work for future tasks could include assisting the City with technical efforts during construction of the CBD Sewer Rehabilitation Phase 4B — CIPP Lining and Open Trench Repair projects, including submittal review and on-site construction observation. 9 10/14/2021 1:23:58 PM J:\Data\TUK\S40\2021 CBD Sewer Repairs\PSA_SOW_TUK_CBD Sewer Repairs Phase 4B.docx 31 32 EXHIBIT B Fee Estimate City of Tukwila 2020 CBD Lining Project Phase 4B - Lining and Open Trench Repair Oct -21 Description Total Total Labor Total Subconsultant Total Expense Total Cost 1.1 Hours 10 $ 1,870 $ - Task 1 Prepare Plans, Specifications, and Bid Documents for CBD Sewer Rehabilitation Phase 4B - CIPP Lining 144 $ 24,640 $ - $ 2,696 $ 27,336 1.1 Conduct Up to Three (3) Project Meetings with City Staff 10 $ 1,870 $ - $ 85 $ 1,955 1.2 Prepare Preliminary Plans and Engineer's Estimate 46 $ 7,760 $ - $ 824 $ 8,584 1.3 Prepare 95 -Percent Plans, Technical Specifications, Bid Documents, and Engineer's Estimate 50 $ 8,260 $ - $ 838 $ 9,098 1.4 Finalize Plans, Technical Specifications, Bid Documents, and Engineer's Estimate 25 $ 4,418 $ - $ 748 $ 5,166 1.5 Perform Limited Coordination with King County 13 $ 2,332 $ - $ 200 $ 2,532 Task 2 Perform Site Investigations for CBD Sewer Rehabilitation Phase 4B - Open Trench Repair 24 $ 4,288 $ 7,763 $ 407 $ 12,458 2.1 Coordinate with PACE, Prepare Base Map, and Perform Site Visit 17 $ 2,811 $ 7,763 $ 368 $ 10,942 2.2 Investigate Previous Dewatering Field Investigation Reports and Prepare Technical Memorandum 7 $ 1,477 $ - $ 39 $ 1,516 '.. Task 3 Prepare Plans, Specifications, and Bid Documents for CBD Sewer Rehabilitation Phase 4B - Open Trench Repair 130 $ 21,922 $ - $ 2,809 $ 24,731 3.1 Conduct Project Meetings with City Staff in Conjunction with Subtask 1.1 - $ - $ - $ - $ - 3.2 Prepare Preliminary Plans and Engineer's Estimate 52 $ 8,233 $ - $ 1,208 $ 9,441 3.3 Prepare 95 -Percent Plans, Technical Specifications, Bid Documents, and Engineer's Estimate 57 $ 10,038 $ - $ 907 $ 10,945 3.4 Finalize Plans, Technical Specifications, Bid Documents, and Engineer's Estimate 21 $ 3,651 $ - $ 694 $ 4,345 Task 4 Services During Bidding 35 $ 5,913 320 $ 6,233 4.1 Upload Bid Package to BXWA 9 $ 1,300 34 $ 1,334 4.2 Respond to Bidders' Questions $ 1,487 $ 39 4.3 Prepare up to One (1) Addendum for CBD Sewer Rehabilitation CIPP Lining Phase 5 Project 10 1,692 154 4.4 Prepare up to One (1) Addendum for 2021 CBD Sewer Main Repairs Design Project 1,434 93 1,526 1,846 1.527 Task 5 Project Management Services 22 $ 3,848 $ - $ 212 $ 4,060 5.1 Coordinate with City Staff Regarding Schedule, Progress, and Technical Questions 6 $ 1,176 $ - $ 31 $ 1,207 5.2 Prepare Invoices and Monitor Project Budget 9 $ 1,551 $ - $ 41 $ 1,592 5.3 Maintain Project Files 7 $ 1,121 $ - $ 140 $ 1,261 Task 6 CBD Sewer Rehabilitation Phase 4A - CIPP Lining - Services During Construction 151 $ 24,880 $ - $ (192) $ 24,688 6.1 Assist with Technical Efforts During Construction 149 $ 24,359 $ - $ (205) $ 24,154 6.2 Perform Project Management 3 $ 521 $ - $ 13 $ 534 Task 7 Management Reserve 120 19,236 2,764 7.1 I Management Reserve 120 19,236 $ 2,764 22,000 22,000 PROJECT TOTAL 626 I $ 104,727 I $ 7,763 I $ 9,015 I $ 121,504 JiData\TUM.S40\2021 CBD Sewer Repairs\PSA_FEE_TUK_2021 CBD Sewer Repairs 10\12,2021 11.43 AM 33 34 EXHIBIT C RH2 ENGINEERING, INC. 2021 SCHEDULE OF RATES AND CHARGES RATE LIST RATE UNIT Professional 1 $151 $/hr Professional 11 $166 $/hr Professional III $182 $/hr Professional IV $196 $/hr Professional V $211 $/hr Professional VI $224 $/hr Professional VII $240 $/hr Professional VIII $250 $/hr Professional IX $250 $/hr Control Specialist 1 $137 $/hr Control Specialist 11 $149 $/hr Control Specialist III $164 $/hr Control Specialist IV $178 $/hr Control Specialist V $189 $/hr Control Specialist VI $203 $/hr Control Specialist VII $218 $/hr Control Specialist VIII $227 $/hr Technician 1 $115 $/hr Technician 11 $125 $/hr Technician III $142 $/hr Technician IV $153 $/hr Technician V $167 $/hr Technician VI $183 $/hr Technician VII $198 $/hr Technician VIII $209 $/hr Administrative 1 $75 $/hr Administrative 11 $88 $/hr Administrative III $106 $/hr Administrative IV $125 $/hr Administrative V $143 $/hr CAD/GIS System $27.50 $/hr CAD Plots - Half Size $2.50 price per plot CAD Plots - Full Size $10.00 price per plot CAD Plots - Large $25.00 price per plot Copies (bw) 8.5" X 11" $0.09 price per copy Copies (bw) 8.5" X 14" $0.14 price per copy Copies (bw) 11" X 17" $0.20 price per copy Copies (color) 8.5" X 11" $0.90 price per copy Copies (color) 8.5" X 14" $1.20 price per copy Copies (color) 11" X 17" $2.00 price per copy Technology Charge 2.50% % of Direct Labor Mileage $0.560 price per mile (or Current IRS Rate) Subconsultants 15% Cost + Outside Services at cost Rates listed are adjusted annually. 35 36 ATTACHMENT A From: Ben Ehrich <Bene@paceengrs.com> Sent: Friday, October 1, 2021 10:10 AM To: Kenny Gomez Subject: RE: 2021 CBD Sewer Repairs - Survey Attachments: TUK_Project Limits_2021 CBD Sewer Predesign.pdf Updated scope and fee 9/30/2021 Scope • Research for survey control and Right-of-way informatio in the project areas. • Sub contract for underground utility locate within the twe project mapping areas- • Establish horizontal and vertical control as required for site area mapping and right -of -Way calculations. (Datum to be determined by City of Tukwila). • Provide topographic mapping in the following area: ■ An area approximately 50' X 450' along Andover Park West between Strander Boulevard and Minkler Boulevard beginning 20 feet North of SSMH#SS01300 and extending South approximately 20 feet South of SSMH3SS01290. (Survey to include all visible surface improvements to the back of sidewalk including cubs, channelization striping, utilities (including underground utilities to be identified by sub- contractor.) • Provide Survey drawings on 24"X34" sheet at 1"=20' unless otherwise specified. • Provide Survey drawing showing all surveyed information together with Road centerlines, Right -of -Way lines and monumentation in AutoCAD Civil 3D 2021. one Estimated Fee Based on the outlined scope and information available at this time our estimated fee is 6,750.00 This fee includes $760 for APS underground utility locates. (Estimate) Fee does not include costs for traffic control if required. Please feel free to call us if you have any questions or concerns. We appreciate the opportunity and look forward to working with you on this project. Ben Ehrich, LSIT Senior Project Surveyor 11255 Kirkland Way I Suite 300 Kirkland WA 98033 425.827.2014 Connect with us at I....inkedln ( Insta An Engineering Services Company :::aceb99.k. PACk'n€1:.sico.m. 1 37 38 1''11111' Illoii .....loll non ul111llllllllllllllllllli i Vi 11 """�illllllllllllll I IIA^' . u11111:11, 1:1 1:11 , dll111 ilu"" I1ii111i11'1Y III Illllli °alllllld pllllllll II IAlllllllllllllllllllllllllll111111 luiiiliiiiiiii111111 116 U19,"'' 1111111111111 l^ ol1lvlol', llYlldWdlol, �lu,ul ouIu�ii�1�ul,�u��+°lu 111,,,,1,1mI1,,,"III,l I,Il„II,1 1Io,IIm (111,1 MVVI(1)IuI(IIV"IIIIIIIII ,,l,,,,1l'uadII1Iup 1IdI111 1 I1l i111�V1u14"lIu11I11 IIuc lyumuppV1111 1I II1 0II II M1 llll II1V�V IIIIII NN!! Mu11'IIIIIPII!Iii1V IIIIIII11111PIV'i°iYlll uiry4ii11 I11111111111I11111111111l II 111111:!uu„11111„1,"' 4""I 1,1 liiiiiull I IIIIII° �bi,'�lIuN Vl I�yyPlV,1l 11m1I1)1 1u""u11,1" "41 ,pIf,l ii,I1111111 1 111 11 � ul ulunluluu uuuulill�� l� ,1a11i,�� ,� volall;�I111 iIlllill1161111III1I111mII11111111l� 111'11 1 11 @Pi1i11111'"IliiNll IIIII, IIG'1�IIIIId 11111 u 11 u1 uuul 11 �lr;ll;l;l; uuluugl,luluuuI, 11111111111111111111 Illi IIII V141IIIIIIIIII111111111"1'Plll 1II l 1111' gll'1'II1'"' Vl'I'I'I,II'lllllllllllllll Ii�iIIIIIIIIIIIIIIIiiIIIIIIIuuAiiiiiiiY 11J11.11'"/„'„11,1,1,1,1,1,11:11,:: 11111111111111111111h,, 1191111111111Y°°°°°' ° -"111111: u I IIIIIIIIIIIIIIIIIIIIIIIIIIl111rIIIIIIIIIIIIIIIIIIIIIIIIIIIlItllm„ 1111,,, "I ,1,1llw Ip iiijj ,61,1111111'" j�'�' 111111141Nliii61'ulvlVilllii,,,uuP,l'l�lu�'di II luuill 111 io1 pnu �' 14iiiliil 11 11111111 II 1111111 �Illllli 1' II 1 II11,,h llII, 111011,1,1 „11,,,11111 IINP�,IIS'IiPJ��ii u��'wui�� ld911111111u111u1,V'w1,,11III�1i,Ilmulur,;iA'IVlu�l I 11.,,,.1111 'i 1 IIdIVI� �Irilll ,Iho���AN'A''' dllll!I (uI YIII �I' Imul111 I III ,Ilu�.'w,, „I a 191{'^^po 111 SMI Ou 1liii""""lrylVV, u 11111011m �1 p 1111111 puuiplll!i,QIIIIIIIV " 1 I1w1�I�II�NIII'llll 111liiiiuul I@II,' 1A1,1,1iil1;d,uIu illllllll1VI11iiuuil11 vG111111111111111' IIIIIImpl4IiliuuVuiuuuVuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu „,,,,,,,,,,,,,,,,,,, °1,''I"'",'•, �,:rlR�l' 1111 r Id Iqp' 1111,11),)1'1111,1111,1111„, IIp I .r 1d1„1;,, f'oI,IIIhpIIJIINigllll' v" v o1mII!ry' 1lal1A, puud, 111 ll 11111IIIIII 1:plliilvl llll'io"4^i1' VI"II'i!IwI,VIMI'INllllllii,rp 111i1'i1'1"IIIi �I,,, rt NI,„I,, 'V�I''ll'llllllwlupt' o1;eVll'nullllllll�li I 'IPI'muVVlumlr„',', „'"^I'iNI,I�'II1,II111uv:111",�1 Illi 11' ^'�'lll^illlmlliilll'NII ^,�� 11111 it „ �1 ����VIIQIIIIjVI1��� 1iil vuo'1' mlluuuuu,,,�,,,,,,,,,,,,,,,,,,,,,,i: ; �IIIIIIIli1gP1l'11,11,1,11111,111,1,11111 p����1 o.. 11mMWIIP,�„ Ylll" tl11�16����11u!!1,......... 'd IIII11 Yh11,'Ill m;,41gp IIIIII "I IXN I IIIIIII�I��(1I4IT1I'(i1lI.Ih11l"I1�I 11l,I'lI11" iI�1lI^,(NIa lI1III1�I1II1o'1,IIIv 1I1IVI11I111I'I1�II11VI1�II�1I JI�1I��1 1I °IiI1I�!1I,III,1II,111IIII1I(UI�II1I1III1IJIIII^^1^I'W,J,1I;v11;J1I II1,1PtlIJ(1IlI, �IlJ1I(l, lIIIJ"lIIluIlwv„l'I,IJl"IllI,luIlI,Ilu'IlI,II� l lu h,I lI�l°IIul�Irtl�II��alI11V1I'11al16I�ulIlIll, Ij:rlIuI,I111I�,I�,:l,II4 ,. 1111111Ir1,1V1'1',I1lMdl,l'Mui1)l'„uwI,l1 1uud1' �1^uIIu1: ,lm ,II,ua1IuII�Il.1 IIlu,ldrul uullIYlIl,ll�1I,luI�I,,,uI'I,,I'Jll1II Ip'LAVmm,I1; ,11�u11" uly1m uI�uI , jQI„IInII1IlIIIIII"4II �1II'T1lrI �,1I. 1VmuuI,iIl°muullIriYmIll11�Ill,'lI Ii: mIlg"l�lmv�lol''lm�hl"1Il..m1""IS III m''INIIlaG'mllI"IluI ''LluIIlII'I. , I,.,Iil.,IItl1IIIi�,II l,IIIIl ,�mIlrIM'l IIlldIu(ul" IILlIuI',lIIIlIuI",lIII(I1uI IlII1Iu1l ,II I�1)IlhuIlIl,I I1.l II1uvIl1I ,IaIII1^rI1:I:Ill II 1III1I1 lII1 .IIlI„Il,,Ii.,ulllll u1i,1 � �,V �'1,,u.l ll eY.I ullt .IIII.mIeP, i l11 I 1,Il 1�1I"1"1 u ' ° l m1ll l l�1 l� l� l�, IIl ,IIl""iI 11I11lIIIII �uu1l1. III II�I111I,I1iI S1i ii°iIi iiI'iIIiiI iiIiI llllI11 �'J !tl wJIIulJ1uu1uI,dllllI1ll1llll y.u a uwllluuuuuum 1II id1I„INI111111 I I(I I I I' I m Illuu^11I( I� IIIWN II�IIII1I� p4 m"Irtl'l IP^ I oalllump,„�� 11 y )' or „t��,lll 11111111AIlllll "tlll" m �IVIp,'' IMmu IIVIII' dl!I,M'4P IOINII'IM01' h M'I',f I''o„uN,l III Y1,1,1,1,1,111111111,, 11) du ',IIIIIIli1,11if11 111111/1,;' l: y"i111J1,111 4f Ilutl� ,1I1111YI1��11111111 .1);,i W�Itl'i'I,IIII 11,11, ,11,1,1:1,1,11" I04ivllVIV11 m4gllm,,,„0 VIIIIIp,,6IP111111p1111811111IillAddddddddd„„„„,, ,11111' IVpll\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ 1,Y,IIP,,;,,,t�111�M,,,,,,,,,,,,,,,,,,,,, „ ,,,,, „gtpJJJJJJJJJIIIJJ� IIIIIIIIIII,,, 'IYJN'ylll�u\\I\\ 611;,1, a uuuum\ \ Mw "I "4°1' VuulmmVVVVV !8,;,,N,;,,4,1,Ii1,1Y1AI1t11rrtk1,IL, 1\,`1„,1 1rtk1,11vII,V'111IVir11rt1\1l;'llV\\pl„\l\\\AId'1\l\\\ \1V City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes October25, 2021 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Verna Seal, Chair, De'Sean Quinn, Thomas McLeod Staff Present: Hari Ponnekanti, Brittany Robinson, Adib Altallal, Scott Bates, Bryan Still, Seong Kim, Laurel Humphrey Chair Seal called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Consultant Agreement: CBD Sewer Repair Phase 4B Staff is seeking Council approval of a contract with RH2 Engineering, Inc. in the amount of *$121,504.00 for design and construction management of the 2020 CBD Sewer Lining Phase 4B - Lining & Open Trench Repair. Committee Recommendation Unanimous approval. Forward to November 1, 2021 Regular Meeting. B. Solid Waste Contract Staff provided an overview of the solid waste contract procurement schedule and process as the Waste Management Contract will expire on October 31, 2023. Committee members advised staff to incorporate community experiences and feedback into the process. Committee Recommendation Discussion only. II. Miscellaneous The meeting adjourned at 5:46 p.m. Cor thitt'ee Chair Approval Minutes by LH 41 42 COUNCIL AGENDA SYNOPSIS 4 Initials ITEM No. 4 O� Z Meeting Date Prepared by Mayor's review Council review 11/1/21 JD 1908 ITEM INFORMATION STAFF SPONSOR: JOHN DUNN ORIGINAL AGENDA DATE: 11/1/21 AGENDA ITEM TITLE 2021 Capital Purchases at Foster Golf Links CATEGORY ❑ Discussion Mtg Date 0 Motion Mtg Date 11/1/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Publi. Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire 8 P&R ❑ Police ❑ PIV SPONSOR'S Council approved the 2021-2022 biennial budget for Foster Golf Links which included SUMMARY Maintenance Equipment and Cart Replacement. Council is being asked to approve the Maintenance Equipemtn and Cart Replacement purchase plan. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ LTAC ❑ Arts Comm. DATE: 10/25/21 COMMITTEE ❑ Finance & Governance ❑ Planning & Community Dev. Parks Comm. ❑ Planning Comm. CHAIR: IDAN RECOMMENDATIONS: SPONSOR/ADMIN. Parks & Recreation Department Comm' _LEE Unanimous Approval; Forward to Regular Meeting COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $258,000 $258,000 $0 Fund Source: FOSTER GOLF LINKS BUDGET Comments: This is already budgeted into the Parks & Recreation General Budget. MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 11/1/21 Informational Memorandum dated 10/25/21 2021 - 2022 Golf Budget pages 309-314 Minutes from the 10/25 Finance & Governance Committee meeting 43 44 TO: FROM: BY: CC: DATE: SUBJECT: ISSUE Approval of City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM Finance & Governance Committee Tracy Gallaway, Parks & Recreation Director John H. Dunn III, Acting Parks & Recreation Manager Mayor Ekberg October 25, 2021 2021 Capital Purchases at Foster Golf Links budgeted capital purchases for Foster Golf Links (FGL) BACKGROUND As part of the 2021-2022 biennial budget, the Golf Fleet Program (Maintenance Equipment) and Cart Replacement Program was approved. With transitions at FGL, it was discovered that while the budget was approved by the Council, purchases over $40,000 were not brought to the Council in adherence with the City of Tukwila Purchasing Policy. Staff is seeking Council approval for these purchases and assures the Council that FGL will follow the purchasing policy moving forward. DISCUSSION Fleet Program (Maintenance Equipment): The following items were purchased in 2021 following the approved budget: Rough Mower $80,000 Reel Grinder $54,000 Tractor & Backhoe $44,000 Cart Replacement Program: An order was placed in March of 2021 for 17 new carts. The carts have been built and FGL is waiting on shipping to transport them from the East coast to Tukwila. Upon arrival, FGL is trading in 18 used carts. Upon final review of trade-in value of the used carts, the final price for the new carts will be under the $80,000 budgeted in 2021. RECOM MENDATION The Committee is being asked to approve the FGL Fleet Program and Cart Replacement Program and send to the Consent Agenda at the November 1, 2021 Regular Meeting. ATTACHMENTS A. 2021-2022 Golf Budget pages 309-314 45 46 2021 -2022 Biennial Budget City of Tukwila, Washington DEPARTMENT: Parks & Recreation FUND: Golf Course RESPONSIBLE MANAGER: Rick Still Description FUND NUMBER: 411 POSITION: Parks & Recreation Director The mission of Foster Golf Links (FGL) is to provide a quality golfing experience for those that live, work, and play in Tukwila. The golf course is operated as an enterprise fund with revenues covering all maintenance, pro shop services, and capital costs. 2019-2020 Accomplishments • Increased number of rounds of play in 2019 to 50,561 (2.5%) by increasing social media presence and reached the 1,000 follower's milestone on Facebook. Strategic Goals 2, 3, & 5. PROS Plan Goals 3 & 4. • Replaced point of sale system with Golfnow G1 optimizing our online registrations. Strategic Goals 2, 3, & 5. PROS Plan Goals 3 & 4. • Implemented golf cart replacement program with 12 new carts. Strategic Goal 4. PROS Plan Goals 3 8 5. • Provided customer engagement opportunities through clinics and the addition of practice nets. Strategic Goals 2, 3, & 5. PROS Plan Goals 3 & 4. • Continued commitment to growing the game through the Jr. PGA Golf program and First Tee of Seattle. Strategic Goals 2 8 4. PROS Plan Goals 2, 3, 4, & 5. • Added security features to Golf Shop to protect against theft. Strategic Goals 2, 3, & 5. PROS Plan Goals 3 & 4. • Rebuilt the bunker on hole #5 with better drainage to eliminate the annual pond feature in the bunker. Strategic Goal 1, 4, &5. PROS Plan Goals 4 & 5. S • Performed irrigation audits to better manage water system and optimize water usage and improve course conditions for healthier turf. Strategic Goal 1, 4, 85. PROS Plan Goals 4 & 5. • Reduced the size of collars by 60%, fairways by 5%, which increased playable grass quality while decreasing costs for fairway fertilizer by $3,000. Strategic Goa! 1, 4, 85. PROS Plan Goals 4 8 5. 2021-2022 Outcome Goals • Continue with Cart Replacement Plan to reduce downtime and repairs on older carts. Strategic Goal 4. PROS Plan Goals 3 & 5. • Perform Deep Tine Aerification and top dressing to increase playability of course during the shoulder months. Strategic Goal 4 & 5. PROS Plan Goals 4 & 5. • Implement divot repair program through partnership with Men's and Ladies Club. Strategic Goal 4 & 5. PROS Plan Goals 4 & 5. • Perform capital improvements at the course for playability and sustainability. Strategic Goal 4 & 5. PROS Plan Goals 4 & 5. 309 47 2021 - 2022 Biennial Budget city of Tukwila, Washington • Continue to employ player engagement through marketing and clinics. Strategic Goals 2, 3, & 4. PROS Plan Goals 2, 3, 4, & 5. • Reduce chemical and fertilizer expenditures through turf management and watering practices. Strategic Goal 4 & 5. PROS Plan Goals 4 & 5. 2021-2022 Indicators of Success • Maintain rounds of play above 46,000 per year. • Attract new customers. • Improved satisfaction with equipment. • Better drainage on course, reduced soft spots, and healthier turf. • Increased use of carts on course (not regulated to cart path only) during shoulder months. Cart Replacement Program To provide a consistent and quality golfing experience for the customer, Foster Golf Links has included funding in the budget for the purchase of EZGO golf carts. The purchase of EZGO golf carts supports the cart replacement program which was restarted in 2019. The program ensures the service lives of our aging fleet of carts does not exceed 9 years and reduces excessive maintenance cost. The budget includes EZGO cart purchases as follows: Year guipment Price 2021 17 EZGO Carts $80,000 2022 8 EZGO Carts $40,000 As part of the purchase in 2021, 19 of the oldest carts will be traded -in and 7 carts in 2022. Fleet Program (Maintenance Equipment) In 2020 Foster Golf Links maintenance assumed responsibility for the management of fleet program to allow for replacement of equipment on an as needed basis via a one in one out methodology. Equipment is evaluated annually for life expectancy based on condition and need for repairs. The fleet plan is a sustainable plan and allows for the following: Year Equipment Price 2021 Rou h Mower $80,000 2021 Reel Grinder $54,000 2021 BedKnife Grinder $31,000 2021 Aerator $25,000 2021 Tractor and Backhoe $44,000 2022 Fairway Mower $65,000 2022 Utility Cart $12,000 2022 Blower $10,000 Total $321,000 310 48 2021 - 2022 Biennial Budget City of Tukwila, Washington Staffing and Expenditures by Program PROGRAMS FTE BUDGET YEAR-TO-YEAR PERCENT CHANGE 2021 % of Total Budget 2022 % of Total Budget 2021-22 Course Setup and Maintenance 3.00 383,000 20.8% 394,000 21.4% 2.9% Irrigation 0.40 58,000 3.1% 60,000 3.3% 3.4% Fleet Maintenance 0.60 184,000 10.0% 186,000 10.1% 1.1% Carts 0.25 135,000 7.3% 99,000 5.4% -26.7% Golf Shop Operations i 2.75 424,081 23.0% 439,127 23.8% 3.5% Golf Shop Administration 0.50 128,000 6.9% 131,000 7.1% ' 2.3% Golf Maintenance Administration 0.75 275,000 14.9% 277,000 15.0% 0.7% Capital Improvements - 50,000 2.7% 50,000 2.7% 0.0% indirect Cost Allocation _ 206,798 11.2% 208.866 11.3% 1.0% PROGRAM TOTALS 8.25 1,843,879 100% 1,844,993 100% 0.1% . i Program Descriptions Course Setup and Maintenance: Execute maintenance tasks on PGA -rated Foster Golf Links, including maintenance of cart paths, course accessories, irrigation, landscape, sand bunkers, set course, turf, and equipment necessary to care for the course. Irrigation: Provide necessary repairs and performance checks to ensure golf course is properly watered. Fleet Maintenance: Perform demand and scheduled maintenance to golf equipment and power carts to support golf operations. Carts: Perform daily cleaning and fueling' of power carts. Includes the cost or renting power carts for tournaments. Golf Shop Operations: Provide customer service to players of the golf course, including clinics, lessons, golf shop merchandising, tournament hosting, men's and ladies club events and overall customer engagement. Golf Shop Administration: Provide leadership and management to golf shop operations including budget, marketing and sponsorship opportunities Golf Maintenance Administration: Provide leadership and management to golf maintenance operations including budget, fleet management, capital improvements and turf health. Capital Improvements: Funds are used to enhance and repair golf clubhouse and course improvements. Indirect Cost Allocation: Cost associated for the general fund support from Finance, Human Resources, City Clerk, Mayor's Office and Council. 311 49 2021 - 2022 Biennial Budget City of Tukwila, Washington Revenue and Expense Summary Foster Goff Course 312 50 Actual Budget Percent Change Projected 2018 2019 2020 2020 2021 2022 2020-2021 2021-2022 Operating Revenue Charges for Services Green Fees, Instruction $ 1,069,327 $ 1,098,857 $ 1,210,339 $ 1,088,500 $ 1,034,000 $ 1,053,000 -5.01% 1.84% Sales of Merchandise 151,287 154,220 132,000 137,000 130,000 130,000 -5.11% 0.00% Rents and Concessions 319,758 321,200 304,000 311,000 330,000 343,000 6.11% 3.94% Total Charges for Services 1,540,373 1,574,287 1,646,339 1,536,500 1,494,000 1,526,000 -2.77% 2.14% Miscellaneous Revenue Excise Taxes 4,432 4,046 3,000 2,900 3,000 3,000 3.45% 0.00% Investment Earnings 8,979 10,208 4,000 500 1,000 1,000 100.00% 0.00% Sale of C,apital Assets - - - - - - 0.00% 0.00% Other Misc Revenue 9,536 21,610 22,200 41,000 20,000 20,000 -51.22% 0.00% Total Miscellaneous Revenue 22,947 35,865 29,200 44,400 24,000 24,000 -45.95% 0.00% Transfers In 300,000 300,000 511,724 300,000 300,000 300,000 0.00% 0.00% Total Operating Revenue 1,863,320 1,910,152 2,187,263 1,880,900 1,818,000 1,850,000 -3.34% 1.76% Operating Expenses Salaries & Wages 703,912 766,973 655,409 713,129 720,278 747,130 1.00% 3,73% Personnel Benefits 304,646 301,851 309,519 319,181 340,434 349,021 6.66% 2.52% Supplies 224,444 296,503 228,848 182,000 265,000 225,000 45.60% -15.09% Services 350,600 347,386 468,376 328,107 260,869 264,476 -20.49% 1.38% Intergmit Services & Taxes 70,254 4,572- - - - 0.00% 0.00% Total Operating Expenses 1,653,8561,717,285 1,662.152 1,542,417 1,586,581 1,585,627 2.86% -0.06% Capital Expenses Capital Outlay 1 - - 30,758 50,000 50,000 50,000 0.00% 0.00% Total Capital Expenses - - 30,758 50,000 50,000 50,000 0.00% 0.00% Indirect cost allocation 184,517 189,683 196,512 196,512 206,798 208,866 5.23% 1.00% Transfer to Fund 301 - 1% Arts 500 500 500 500 500 500 0.00% 0.00% Total Expenses 1,838,873 1,907,468 1,889,922 1,789,429 1,843,879 1,844,993 3.04% 0.06% Beginning Fund Balance 636,000 660,447 663,131 633,092 960,472 934,593 Change in Fund Balance 24,447 2,684 297,341 91,471 (25,879) 5,007 -128.29% -119.35% Net working capital (Fund Balance) $ 660,447 $ 663,131 $ 960,472 724,563 $ 934,593 $ 939,600 28.99% 0.54% 312 50 2021 - 2022 Biennial Budget City of Tukwila, Washington Salary and Benefit Details Foster Golf Course Position Description 2020 FTE 2021 FTE 2021 Budgeted Salaries Benefits 2022 FTE 2022 Budgeted Salaries Benefits Director of Instruction - Golf 1 1 88,399 $ 38,642 1 89,963 $ 39,092 Golf !Maintenance Supervisor 1 1 84,834 48,127 1 88,468 49,950 Lead Maintenance Specialist- Golf 1 1 83,008 33,588 1 84,470 33,908 Fleet Technician Golf 1 1 71,156 45,415 1 77,258 47,862 Adm in Support Technician - Golf 2.5 2.5 153,827 71,131 2.5 159,874 73,366 Maintenance Specialist Golf 2.25 2.25 153,045 73,012 2.25 161,088 75,368 Extra Labor 3,544 3,570 85,000 23,618 3,500 85,000 22,588 Overtime 411.347.601.00.00 GOLF INSTRUCTION 2,702 1,009 201 500 1,009 187 Unemployment- 1,000 411.361.110.00.00 INVESTMENT INTEREST 5,600 10.208 - 5,600 Clothing Allowance 1,000 1,000 - 1,100 17,151 - 1,100 Department Total 8.75 1 8.75 $ 720,278 $ 340,434 8.75 $ 747,130 $ 349,021 General Ledger Code Details Revenue GL Account Code Account De scrIption Actual 2018 2019 Projected 2020 2020 Budget 2021 2022 411.317.200.00.00 LEASEHOLD MISE TAX 4,432 4,046 3,000 2,900 3,000 3,000 411.341.702.00.00 SALES OF MERCHANDISE/PRO SHOP 138,191 141,585 116,000 122,000 115,000 115,000 411.341.704.00.00 SALES OF SNACKS 13,096 12,635 16,000 15,000 15,000 15,000 411.347.301,00.00 GREENS FEES 1,063,081 1,094,304 1,207,000 1,082,000 1,030,000 1,049,000 411.347.302.00.00 GOLF TOURNAMENT FEES 3,544 3,570 2,839 3,500 3,000 3,000 411.347.601.00.00 GOLF INSTRUCTION 2,702 993 500 3,000 1,000 1,000 411.361.110.00.00 INVESTMENT INTEREST 8,979 10.208 4,000 500 1,000 1,000 411.362.100.00.00 EQUIPMENT RENTS (SHORT-TERM) 17,151 18,346 11,000 16,000 18,000 20,000 411.362,101.00,00 POWER CART RENTALS 196,553 199.630 236,000 185,000 190,000 195,000 411.362.101.00.11 POWER CART RENTALS -REPLACEMENT - - 14,000 - 18,000 18,000 411.362.600.00.00 CONCESSION PROCEEDS 106,054 103,224 43,000 110,000 104,000 110,000 411.369.100.00.00 SALE OF SCRAP AND JUNK- 163 - - - 411.369.810,00.00 CASHIER'S OVERAGES/SHORTAGES 73 88 200 - - - 411.369,900.00.00 OTHER - 4,797 22,000 33,000 - - 411.369,900.01.00 OTHER -REWARDS PROGRAM 9,300 16,725 - 8,000 20,000 20,000 411.397.190.00.00 TRANSFERS -IN 300,000 300,000 300.000 300,000 300,000 300,000 411.397.501.00,00 TRANSFERS -IN FLEET RESIDUAL - - 211,724 - - Totals 1,863,320 1,910,152 2,167,263 1,880,900 1,818,000 1,850,000 Expenses GL Account Code Account Description .1" 411.00.576.680.11.00 SALARIES 411.00.576.680.12,00 EXTRA LABOR 411.00.576.680.13.00 OVERTIME 411.00.576.680.21.00 FICA 411.00.576.680.23,00 PERS 411.00.576,680,24.00 INDUSTRIAL INSURANCE 411.00.576.680.24.50 PAID FAMILY & MEDICAL LEAVE PREMIL 411.00.576.680,25,00 MEDICAL,DENTTAL,LIFE,OPT1CAL 411.00.576.680.25.97 SELF-INSURED MEDICAL & DENTAL 411.00.576.680.26,00 UNEMPLOYMENT COMPENSATION 411.00.576.680.28.00 UNIFORM CLOTHING Actual 2018 2019 P:oJoc 2020 d Budget 2020 2021 2022 363,884 360,134 52,525 47,398 243 438 32,676 30,701 54,322 49,151 13,560 12,777 24 587 3,478 3,455 82,203 82,752 42 607 383 392,623 25,799 645 33,463 51,352 13,671 450 3,400 102,000 416 700 397,026 392,043 411,283 55,000 55,000 55,000 500 505 505 37,062 34,237 35,709 50,422 51,834 47,846 13,474 18,659 18,659 662 690 3,347 3,567 3,852 90,463 106,520 115,041 5,100 5,100 5,100 1,100 1,100 1,100 313 51 2021 - 2022 Biennial Budget City of Tukwila, Washington GL Account Code Account Description Actual 2018 2019 Projected 2020 2020 Budget 2621 2022 , , • 411.0057668031.00 OFFICE & OPERATING SUPPLIES 8,660 7,514 8,000 2,000 2,000 2,000 411.00.576.680.31,02 GROUNDS MAINTENANCE 15,437 28,852 30,000 30,000 15,000 15,000 41100576680.31.03 IRRIGATION 14,066 7,845 10,000 7,000 7,000 7,000 411.00.576.680.31.04 FERTILIZERS & MISC. CHEMICALS 44,114 42,647 50,000 37,000 50,000 50,000 411.00.576.680.31.05 FLEET SUPPLIES 11,596 1,471 5,000 3,000 3,000 3,000 411.00.576.680.34.00 FUEL- - 10,000 - 9,000 9,000 411.00.576.680.35.00 SMALL TOOLS & MINOR EQUIPMENT 473 10,133 3,777 4,000 4,000 4,000 411.00.576.6E10.35.01 SMALL TOOLS & MINOR EQLJIPMENT-FLE 12,111 19,410 10,000 8.000 8,000 8,000 411.00.576,680.41.00 PROFESSIONAL SERVICES 3,266 7,819 3,000 2,000 2,000 2,000 411.00.576.680,41,01 PROFESSIONAL SERV10ES-FLEET 3,283 1,502 2,200 - - 411.00.576.680.42.00 COMMUNICATION 3,382 4,1813 3,000 1,600 1,600 1,600 411.00.576.680.43.00 TRAVEL- - - 300 300 300 411.00.576,680,45,00 OPERATING RENTALS AND LEASES 842 1,352 1,000 2,500 2,500 2,500 411.00.576.680.45.94 EQUIPMENT RENTAL - REPLACEMENT 78,129 55,000 164,200 56,050 - - 411.00.576.680.45.95 EQUIPMENT RENTAL - 0 & M 29,176 21,816 - 61,257 - - 411.00,576,680,46.01 INSURANCE-LLABILITY 22,564 21,516 22,621 23,000 18,069 19,876 411.00.576.680.47.09 FOSTER GOLF MAINTENANCE BLDG 3,799 3,940 3,800 4,000 4,000 4,000 411.00.576.680.47.21 PUBLIC UTILITY SERVICES-ELECTRICIN 9,676 8,024 9,000 10,000 10,000 10,000 411.00.576.680.47.22 PUBLIC UTILITY SERVICES -GAS 751 643 500 700 700 700 411,00.576,680.47.25 PUBLIC 1_1111..RY SERVICES-WATER/SEW 4,107 4,708 5,500 3,000 3,000 3,000 411.00,576.680,47.26 PUBLIC UllLMES-SURFACE WATER 35,631 37,413 38,535 35,000 35,000 35,000 411.00.576.680.48.00 REPAIRS AND MAINTENANCE 28,769 25,522 8,165 5,000 5,000 5,000 411.00.576,680.48.03 IRRIGATION 6,381 668 - - - - 411.00,576.680.48,04 VEHICLE REPAIR- - - - 60,000 61,800 411.00.576.680.49.00 MISCELLANEOUS 4,655 2,450 53,000 2,000 2,000 2,000 411.00.576.681.11.00 SALARIES 248,941 312,305 214,657 230,103 242,225 249,837 411.00.576.681,12.00 EXTRA LABOR 37,009 45,302 18,685 30,000 30,000 30,000 411.00.576,681.13,00 OVERTIME 1,309 1,396 3,000 500 505 505 411.00.576.681.21.00 FICA 20,740 22,185 17,400 19,680 20,864 21,446 411.00.576.681.23.00 PERS 33,439 34,991 27,574 29,275 31,664 28,599 411.00.576,681.24.00 INDUSTRIAL INSURANCE 6,481 6,626 5,493 5,125 6,067 6,067 411.00.576.681.24.50 PAID FAMILY & MEDICAL LEAVE PREMIL 15 437 400 - 403 414 411.00.576.681.25.00 MEDICAL,DENTAL,LIFE,OPT1CAL 2,219 2,423 2,200 2,104 2,320 2,506 411.00.576.681.25.97 SELF-INSURED MEDICAL & DENTAL 54,882 55,341 51,000 61,529 56,937 61.492 411.00.576.681.26,00 UNEMPLOYMENT COMPENSATION - - 500 500 500 411.00.576.681.31.00 OFFICE & OPERATING SUPPLIES 7,646 11,272 10,500 6,000 6,000 6,000 411.00.576.681.31.02 RENTAL SUPPLIES 178 - 2,571 500 500 500 411,00.576.681.31.04 REPAIR SUPPLIES 89 136 - 1,500 500 500 411.00.576.681.34.00 FUEL- - 8,000 - 7,000 7,000 411.00.576.681.34.01 PRO SHOP SUPPLIES (RESALE) 79,007 81,385 66,000 60,000 50,000 50,000 411.00,576,681,34.02 PRO SHOP CONCESSIONS 9,313 10,502 5,000 8,000 8,000 8,000 411.00.576.681.34.03 PRO SHOP CUSTOM ORDER SALES 21,696 25,357 10,000 15,000 15,000 15,000 411.00,576.681.35.00 SMALL TOOLS & MINOR EQUIPMENT 60 49,980 - - 80,000 40,000 411.00.576.681.41.00 PROFESSIONAL SERVICES 1,354 1,695 1,380 4,000 2,000 2,000 411.00.576.681.42.00 COMMUNICATION 3,606 4,342 4,968 4,000 4,000 4,000 411.00.576.681.43.00 TRAVEL 286 1,908 407 200 200 200 411.00.576.681.44.00 ADVERTISING 3,937 6,399 8,500 5,000 5,000 5,000 411.00.576.681.45.00 OPERATING RENTALS & LEASES 37,369 47,468 33,000 35,000 35,000 35,000 411.00.576.681.47,00 PUBLIC MUD( SERVICES (33,865) (34,542) (30,000) (28,000) (28,000) (28,000) 411.00.576.681.47.21 PUBLIC UTILITY SERVICES-ELECTRIC1TY 41,744 43,877 45,000 44,000 44,000 44,000 411.00,576.681.47.22 PUBLIC UTILFTY SERVICES -GAS 2,634 3,713 2,600 3,000 3,000 3,000 411.00.576.681.48,00 REPAIRS AND MAINTENANCE 9,726 21,133 32,000 15,000 15,000 15,000 411.00.576.681.49.00 MISCELLANEOUS 10,866 12,512 8,000 8,500 8,500 8,500 411.00.576.681.49.01 PRINTING - 2,038 - - - - 411.00.576,681.49.08 CREDIT CARD FEES 38,531 37,775 45,000 25,000 25,000 25,000 411.00,576.681.49.53 MISCELLANEOUS - 2,510 3,000 6,000 3,000 3,000 411,00.576.681,53.00 EXT TAXES 8 OPERATING ASSMNTS 6,415 4,572 - - - - 411.00.576.6131.54.00 INTERFUND TAXES & OPER ASSMNTS 63,839 - - - - 411.00.594.760.63.05 TEES & GREENS - - - 50,000 50,000 50,000 411.00.594.760.64.00 MACHINERY AND EQUIPMENT - - 30,758 - 411.00,597.190.00.00 TRANSFERS -OUT 184,517 189,683 196,512 196,512 206,798 208,866 4 .01.597,3 1. .00 TRANSFERS OUT-FUND3OI 500 500 500 500 500 500 Totals 1,838,873 1,907,468 1,889,9221,789,429 1,843,879 1,844,993 314 52 City of Tukwila City Council Finance & Governance Committee Meeting Minutes October25, 2021 - 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Staff Present: Zak Idan, Chair; Kathy Hougardy, Cynthia Delostrinos Johnson David Cline, Rachel Bianchi, Vicky Carlsen, Laurel Humphrey, Tony Cullerton, John Dunn, Tracy Gallaway, Nora Gierloff Chair Idan called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Foster Golf Links Capital Purchases Staff is seeking Council approval of the purchase of a Rough Mower, Reel Grinder, and Tractor *& Backhoe in total amount of $178,000 as well as 17 replacement carts in total amount of less than $80,000. Committee Recommendation Unanimous approval. Forward to November 1, 2021 Regular Consent Agenda. B. Monthly General Fund Report Staff presented the report. Committee Recommendation Discussion only. C. Tax Levy Legislation Staff is seeking Council approval of ordinances to increase the regular tax levy from 2021 and adopt the general and excess property tax levy for 2022. Committee Recommendation Unanimous approval. Forward to November 8, 2021 Committee of the Whole. D. Ordinance: 2021-2022 Mid -Biennium Budget Amendment Staff is seeking Council approval of an ordinance to amend the 2021-2022 budget to include housekeeping, ARPA, general fund revenue streams, personnel obligations, and revenue backed projects/programs. Committee Recommendation Unanimous approval. Forward to November 8, 2021 Committee of the Whole. 53 54 COUNCIL AGENDA SYNOPSIS A.‘1' 4 Initials 10 ITEM NO. O 2 Z Meeting Date Prepared by Mayor's review Council review II I M 10/25/21 RH 11/01/21 4 . F ?0ON 1905 ITEM INFORMATION STAFF SPONSOR Rebecca Hixson ORIGINALAGENDA DATE: 10/25/21 AGENDA ITEM TITLE Authority to execute Grant Agreement for Police Records CATEGORY ❑ Discussion Mtg Date 90/25/29 0 Motion Mtg Date 11/1/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R 11 Police ❑ PIF SPONSOR'S The Council is being asked to authorize the Mayor to sign the Local Records Grant SUM IARY agreement of $49,195.51 for scanning Police case files and adding them to LaserFiche. REVIEWED BY ❑ Trans&Infrastructure Svcs 11 ❑ LTAC ❑ DATE: 10/18/21 Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: DELOSTRINOS JOHNSON RECOMMENDATIONS: SPONSOR/ADMIN. COMIVII I IEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source: SECRETARY OF STATE LOCAL RECORDS GRANT Comments: no matching funds required MTG. DATE RECORD OF COUNCIL ACTION 10/25/21 MTG. DATE ATTACHMENTS 10/25/21 Informational Memorandum dated 10/25/21 Agreement Minutes from the 10/18 Community Services & Safety Committee meeting 11/01/21 No attachments 55 56 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 11/01/21 RB ITEM INFORMATION ITEM No. 5.A. 57 STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 11/01/21 AGENDA ITEM TITLE A weekly update on the City's planning and response to COVID-19 (Coronavirus) CATEGORY 0 Discussion l l /01 /21 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date SPONSOR Council IAA Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ TS ❑ P&R ❑ Police ❑ PIF SPONSOR'S The City is actively engaged in regional efforts to address the coronavirus (COVID-19). SUMMARY Staff are providing the Council with updated information regarding the City's response to COVID-19. REVIEWED BY ❑ Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Com ❑ Planning/Economic Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMNHFIEE N/A N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 11/01/21 Coronavirus Report 57 58 CORONAVIRUS RESPONSE UPDATE November 1, 2021 * Denotes All New Content in the Section ESSENTIAL SERVICES AND CITY OPERATIONS * Essential Services & City Operations In order to have consistency across public -facing activitues at the City Hall campus, beginning October 4, 2021 the permit counter, City Hall and human services in-person office hours will all be Mondays and Wednesdays from 8:30 to noon. All services remain available remotely. Masks are required at all times in City facilities. City staff that are able are encouraged to work remotely until January 3, 2022. Total in-person customer volume for the week of October 18, 2021: • Permit Counter: 4 • City Hall: 1 • Human Services: 0 * Human Services This week, Human Services staff assisted 11 households (25 individuals) with $15,790.23 in rent and utility relief. $3,725.23 was for utility assistance, $12,065 was for rental assistance. Three out of eight households that received COVID impacted assistance received relief with both rent and utilities (up to program maximum). The least amount of rent owed was $600 the highest amount owing was $4,600. The KC EPRAP program for COVID- related rental assistance continues to serve Tukwila residents. Tukwila landlords continue to be identified as recipients of large funding amounts to assist all their residents with COVID related rental arrearages. Staff currently has four additional households in various stages of the intake process which includes ongoing support of Maple Crest households. Residents and landlords who applied for the EPRAP program can check their status by going to: hl:tps.//_kinocounty,+rov de Is community-human-services/COVVD/eviction-prevention-rent-assistance Source General Fund Contracted Partners Covid Rental & Utility Assistance Sewer/Water HB 1406 Rental Assistance Information from the community on total past due rent amount Households Funding Breakdown Assisted/Ind Rent: $Utility: $1,200.00 1/1 Rent: $8,547.00 8/21 Utility: $3,725.23 0/0 $ 2/3 $2,318.00 $500-$1,200 = 3 $1,250-$3,500 = 5 $3,600-$4,000 = 1 Over $4,000 = 1 59 Fire Staffing and CaIIs for Service There have been no changes to Fire staffing since the last report. Police Staffing and CaIIs for Service There have been no changes to Police staffing since the last report. * Business Recovery Business Re -Openings and Closings Washington's economy is open. Nearly all businesses and public spaces including restaurants, stores, offices, theaters, outdoor events, and other places can operate at full capacity with no physical distancing requirements. The Delta variant continues to spread rapidly. COVID-19 cases, hospitalizations, and deaths have declined since early September but are still much higher than they were this past June and July. On August 18th Governor Inslee announced a vaccine requirement for employees working in K-12, most childcare and early learning, higher education, and State agencies. That requirement took effect on October 18th. On September 9th President Biden announced that the Federal government will require businesses with over 100 employees to require employees to be vaccinated or get regular testing. Businesses are waiting for implementation guidance from OSHA and/or State L&I. On September 16th King County announced a new vaccine verification requirement that started on October 25th. People are required to show proof of full vaccination to enter public places such as outdoor events with 500 or more people, indoor recreational activities of any size such as restaurants, bars, performances, theaters, conferences, gyms, and professional sports. The requirement starts for small bars and restaurants (seating capacity of 12 or fewer) on December 6. Outdoor dining, take-out, grocery stores, retail stores, private events at private locations, and other situations are exempt. Unvaccinated people can still attend by showing proof of a negative COVID-19 test. People do not have to show identification when showing proof of vaccination. On October 14th the Governor announced that, starting on November 15th, verification of vaccination or a recent negative test will be required to enter large, ticketed events with over 1,000 people (indoors) or 10,000 people (outdoors). An expanded statewide mask mandate took effect on August 23rd, every person (including customers and employees) is required to wear masks when indoors with someone from outside their household, however, there are exceptions. For example, the requirement does not apply to people who are working indoors by themselves or are vaccinated and only working with other employees. Businesses can adopt more stringent requirements. Under the Governor's Proclamation 20-25.15 businesses are prohibited from allowing customers to enter or remain in an indoor space in a business unless the customer is wearing a face mask. On September 13th masks also became required (for both vaccinated and unvaccinated) for outdoor events with 500 or more attendees. 60 Business Assistance There are some government funding programs still accepting applications including the Economic Injury Disaster Loan (EIDL) program and the Small Business Flex Fund. The programs offer low interest loans to small businesses. Through EIDL some small businesses may be eligible for grants up to $15,000. We anticipate that later this year the State will implement a $50 million fifth round of the Working Washington small business grant program. The State is also significantly limiting increases in unemployment insurance costs for businesses. King County is distributing $145 million of federal funds for residential rental assistance and eviction prevention to tenants and landlords through their Eviction Prevention and Rental Assistance Program (EPRAP). Unemployment The unemployment claims data report is included monthly and was included in the packet of the October 18, 2021 Council meeting. MEETING THE COMMUNITY'S BASIC NEEDS * Food Resources and Distribution Senior Meals, number of meals distributed. Week of 10/11 Tukwila Pantry Building is currently under re -construction for better usage. Duwamish Curb Cafe 25 Meals on Wheels 171 10/21 262 10/23 341 10/26 410 61 COVID-19 UPDATES * Covid-19 Tukwila Overview Level of Community Transmission High Select a 1111 cation Cases Hospitalizations Deaths 2,605 123 21 Tukwila 6 daily average cases +0 new cases since 10/26/21 39% increase in the last 7 -days (43) from the prior 7 -days (31) 0 daily average hospitalizations Charioge the type of Illocatiorios City Health Reporting Area Region +0 new hospitalizations since 10/26/21 -100% decrease in the last 7 -days (0) from the prior 7 -days (3) 0 daily average deaths +0 new deaths since 10/26/21 -100% decrease in the last 14 -days (0) from the prior 14 -days (1) 8 07 5 4 3 2 1 07/01/21 Ho 'op 4 2 View' 01RA 1,1010 \new ReqOun Map People Completed Vaccine Series Not yet available Hover over graphs and text for more details 08/01121 09/01/21 Specimen Date (last 120 clays) 10/01/21 , 07/31/21 08/01/21 09/01/21 10/01/21 Admission Date Oast 120 days) 2.0 1.5 1.0 0.5 0„0 07/01/21. ths 08/01/21 mrumva ArMIMMIMI, 09/01/21 10/01/21 Death Date (last 120 clays) Mobile Vaccination Team The Tukwila Fire Department' Mobile Vaccine Team (MVT) is investigating how it can support vaccinations in the schools. 62 * Vaccine Update & Locations There are many ways for community members to access the vaccine at no cost. Multiple appointments are available at sites in the area, as well as private opportunities. Visit vaccinelocatorAohmagov for location and appointment opportunities. Free COVID-19 vaccinations are offered at pop-up clinics at the Tukwila Village Farmers Market on Saturdays from November 6 through December 18, 2021, 10:00 a.m. - 1:00 p.m. Appointments and proof of residency are not required. The Tukwila Village pop-up provides free $50 gift cards to Fred Meyer. More info at: htt ex e iencetukwilacorn event tukwila cc vid 19 vaccination clinics Vaccinations in King County as of October 19, 2021: • 1 dose: 1,721,971 or 88.2% • 2 does: 1,615,638 or 82.7% Below is a zip code map of vaccinations as of October 19, 2021 (percentage of population 12+ with at least one dose) in King County, with Tukwila's two zip codes highlighted: • 98168: 87.4% • 98188: 91.8% IVIap of KC, residents m have at least one dose a ng ages 12+ .years '11'1'1'1'1'1'1'1'1'1'1'1'1'1111111111, 000000000001 2021 pbox OpenStreettiap 11111 ' 1111011111 Below is a chart of vaccinations by region in King County. Note that South King County has a lower vaccination rate than many other areas in the county. 63 * COVID-19 Testing The following are the number of individuals tested over the past week at the Church by the Side of the Road. This is a regional testing facility drawing individuals from across south King County. All testing locations in the region are seeing a significant surge in the number of people requesting tests. King County has contracted with off-duty officers to provide traffic management along Tukwila International Boulevard and Military Road to mitigate traffic impacts in the neighborhood. 10/26 - 458 individuals tested 10/25 - 605 individuals tested 10/24 - closed 10/23 - 407 individuals tested 10/22 - 427 individuals tested 10/21 - 526 individuals tested 10/20 - 481 individuals tested * WA Notify WA Notify (also known as Washington Exposure Notifications) is a free tool that works on smartphones to alert users if they may have been exposed to COVID-19 without sharing any personal information. It is completely private and doesn't know who you are or track where you go. To download the app: On an UPhone, enable Exposure On an Android phone: Notifications in Settings:. • Go to the Google Play Store • Download the WA Notify app • Go to Settings • Scroll down to Exposure Notificatiions • Click "Turn On Exposure Notifications" • Select United States • Select Washington 64 For Android or iPhone, scan the QR code: COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's revieav Council revieav 10/25/21 LH 11/1/21 LH ITEM INFORMATION ITEM No. 5.B. STAFF SPONSOR: LAUREL HUMPHREY ORIGINAL AGENDA DATE: 10/25/21 AGENDA ITEM TITLE Resolution to adopt SKHHP's 2022 Work Plan & Operating Budget CATEGORY ® Discussion Mtg Date 10/25/21 ❑ Motion Mtg Date ® Resolution Mtg Date 11/1/21 ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ® Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PIF SPONSOR'S SUMMARY The SKHHP Executive Board adopted the 2022 Work Plan & Operating Budget on 7/23/21. Consistent with the SKHHP Interlocal Agreement, the legislative body of each partner agency must also approve before they can take effect. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ® Planning & Community Dev. ❑ LTAC ❑ Arts Comm. DATE: 10/18/21 ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Comm' I"IEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $8,625 AMOUNT BUDGETED $ APPROPRIATION REQUIRED $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/25/21 MTG. DATE ATTACHMENTS 10/25/21 Informational Memo dated 10/12/21 Draft Resolution Minutes from the Planning & Community Development Committee meeting of 10/18/21 Resolution in final form 65 66 Citv of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE SOUTH KING HOUSING AND HOMELESSNESS PARTNERS' 2022 WORK PLAN AND 2022 OPERATING BUDGET. WHEREAS, on February 21, 2019, the City of Tukwila entered into an Interlocal Agreement (ILA) with 8 other south King County cities and King County to form the South King Housing and Homelessness Partners (SKHHP); and WHEREAS, pursuanttothe Interlocal Agreement, each participating jurisdiction must approve an annual work plan each year to guide the work of SKHHP staff; and WHEREAS, pursuanttothe Interlocal Agreement, each participating jurisdiction must approve SKHHP's annual budget that includes an itemization of all categories of budgeted expenses and itemization of each Party's contribution, including in-kind services; and WHEREAS, the purpose of the annual work plan and budget is to provide management and budget guidance, and to implement the overarching SKHHP goals to work together and share resources to increase the available options for south King County residents to access affordable housing and to preserve the existing affordable housing stock; and WHEREAS, on July 28, 2021, the SKHHP Executive Board adopted Resolution No. 2021-03 adopting the 2022 SKHHP Work Plan and 2022 SKHPP Operating Budget effective upon approval by the legislative body of each participating jurisdiction; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The City Council approves adoption of the South King Housing and Homelessness Partners (SKH HP) 2022 Work Plan and 2022 Operating Budget dated July 23, 2021, and hereby incorporated by reference as "Exh ibit A." CCALegislative Development \SKHHP 2022 Work Plan and Operating Budget 9-27-21 LH:bjs Review and ana4/.3 by Barbara Saxton Page 1 of 2 67 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of ,2021. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kate Kruller, Council President APPROVED AS TO FORM BY: Office of the City Attorney Filed with the City Clerk: Passed by the City Council: Resolution Number: Exhibit A: South King Housing and Homelessness Partners Resolution No.2021-03, dated July 23, 2021, with Attachment A (SKHHP 2022 Work Plan) and Attachment B (2022 SKHHP Operating Budget) CC:\Leg islative Development \ SKHHP 2022 Work Plan and Operating Budget 9-27-21 LH:bjs Review and ana4rsis by Barbara Saxton Page 2 of 2 68 RESOLUTION NO. 2021-03 A RESOLUTION OF THE EXECUTIVE BOARD OF THE SOUTH KING COUNTY HOUSING AND HOMELESSNESS PARTNERS (SKHHP), ADOPTING THE 2022 SKHHP WORK PLAN AND 2022 SKHHP OPERATING BUDGET WHEREAS, pursuant to the Interlocal Agreement, the SKHHP Executive Board approves an annual work plan and budget each year to guide the work of SKHHP staff; and WHEREAS, pursuant to the Interlocal Agreement the annual budget includes an itemization of all categories of budgeted expenses and itemization of each Party's contribution, including in-kind services; and WHEREAS, upon adoption, the annual work plan and budget will be transmitted to each participating jurisdiction for approval by their legislative body; and WHEREAS, the budget will not become effective until approved by the legislative body of each jurisdiction and adopted by the SKHHP Executive Board; and WHEREAS, the purpose of the annual work plan and budget is to provide management and budget guidance; and implement the overarching SKHHP goals to work together and share resources to increase the available options for South King County residents to access affordable housing and to preserve the existing affordable housing stock; and WHEREAS, the 2022 work plan includes three major streams of work: governance and administration; policy and planning; and education and outreach; and WHEREAS, the governance and administration work stream includes program - wide management activities including establishing decision-making protocols and reporting procedures; and convening a community advisory board; and WHEREAS, the policy and planning work stream includes advocating for and establishing a SKHHP affordable housing capital fund; and collaborating with partners to enhance local policies and programs that accelerate access to affordable housing, protect existing housing stock, and provide housing security; and WHEREAS, the outreach and education work stream includes representing South King County at all applicable decision tables; and furthering the understanding of the spectrum of affordable housing options and related needs and opportunities; and NOW, THEREFORE, THE EXECUTIVE BOARD RESOLVES as follows: Section 1. The Executive Board adopts the SKHHP 2022 Work Plan as shown in Attachment A. ---------- ------------ Resolution No. 2021-03 July 23, 2021 Page 1 of 8 Rev. 2019 69 Section 2. The Executive Board adopts the SKHHP 2022 Budget as shown in Attachment B. Section 3. Each party's contribution to SKHHP's operating budget will be transmitted on an annual basis during the first quarter of the calendar year. Section 4. This Resolution will take effect and be in full force upon approval by the legislative body of each participating jurisdiction. Dated and Signed this 28 day of July , 2021. SOUTH KING COUNTY HOUSING AND HOMELESSNESS PARTNERS ANCY US, CHAIR Resolution No. 2021-03 July 23, 2021 Page 2 of 8 70 Rev. 2019 RESOLUTION 2021-03 — ATTACHMENT A SKHHP 2022 WORK PLAN SKHHP MISSION South King County jurisdictions working together and sharing resources to create a coordinated, comprehensive, and equitable approach to increasing housing stability, reducing homelessness, and producing and preserving quality affordable housing in South King County. OBJECTIVES • Share technical information and resources to promote sound housing policy • Coordinate public resources to attract greater private and public investment for affordable housing in South King County • Provide a unified voice to advocate for South King County needs at a local, regional, and state levels Purpose Establish a 2022 SKHHP Work Plan that is shaped by member jurisdictions, consistent with the SKHHP Interlocal Agreement, and furthers SKHHP's mission. Background The South King Housing and Homelessness Partners (SKHHP) was established through an interlocal agreement to work together and share resources to increase the available options for South King County residents to access affordable housing and preserve the existing affordable housing stock. The SKHHP 2022 work plan includes three major areas of work that will facilitate implementation of the SKHHP Interlocal Agreement: governance and administration; policy and planning; and education and outreach. The 2022 work plan builds on work done in 2020 and 2021 to establish a SKHHP Housing Capital Fund through pooled public resources, increase philanthropic and corporate investment through the creation of a SKHHP 501(c)(3) fundraising branch, and establish a SKHHP Advisory Board made up of community members that will help to ground SKHHP decisions in communities needs and interests. Progress reports Consistent with the Interlocal Agreement, the SKHHP Executive Manager will submit quarterly budget performance and progress reports on the status of the work plan elements to the SKHHP Executive Board and the legislative body of each member Resolution No. 2021-03 July 23, 2021 Page 3 of 8 Rev. 2019 71 jurisdiction. To be consistent with the administering agency's finance department, quarterly progress reports will be provided as follows: • Quarter 1: May • Quarter 2: August • Quarter 3: November • Quarter 4: February Next steps: In accordance with the Interlocal Agreement, the 2022 SKHHP Work Plan will be approved by the legislative body of each member jurisdiction and the SKHHP Executive Board. The timeline for review and adoption of the 2020 SKHHP Work Plan is as follows: April - June: Review and input sought from partner Councils 1 Resolution No. 2021-03 July 23, 2021 Page 4 of 8 72 May -June: Executive Board work plan and budget development June 23: Executive Board consideration of work plan and budget Summer -Fall: SKHHP partner jurisdiction adoption of work plan and budget Rev. 2019 GOVERNANCE AND ADMINISTRATION GOAL 1: Define strategy, direction, and long-term goals, and provide direction to staff on implementation of the SKHHP Interlocal Agreement. Outcomes: 1) Functioning and collaborative entity with clear measures of success. 2) Implementation supports equitable outcomes across jurisdictions, community members, and stakeholders. 3) Added value for SKHHP partners and South King County subregion. Activities/Actions: 1) Develop annual work plan and budget a. Partner jurisdiction input and review b. Partner jurisdiction adoption 2) Quarterly progress and budget reports 3) Annual updates to stakeholders and non-SKHHP South King County cities 4) Strategic planning — establish 3-5 year goals and objectives POLICY AND PLANNING GOAL 2: Administer and allocate South King County Housing Capital Funds. Outcomes: 1) Increase resources dedicated to affordable housing preservation, rehabilitation, and production in South King County. 2) Pool resources to address the growing affordable housing and homelessness needs in South King County. Activities/Actions: 1) SKHHP Housing Capital Fund application and allocation process 2) Build funding support through advocacy with philanthropic and private corporations GOAL 3: Work with partner jurisdictions to enhance and develop new local policies and programs that protect existing affordable housing stock, provide housing security, and accelerate access to affordable housing. Outcomes: 1) Number of jurisdictions that adopt new or enhanced legislation or programs that support equitable affordable housing production and preservation strategies. 2) Increased number of affordable rental housing units in participating programs. Resolution No. 2021-03 July 23, 2021 Page 5 of 8 Rev, 2019 73 3) Improved collective efforts to address systemic and institutional racism and create greater racial equity and justice in housing. Activities/Actions: 1) Support implementation of housing strategy/action plans to increase equitable housing production and preservation strategies 2) Maintain inventory & assessment of existing city policies and regulations for affordable housing preservation programs and housing production strategies 3) Assist cities in enacting policies and strategies that address tenant protections through anti -displacement, fair housing, and healthy housing 4) Develop subregional affordable housing preservation strategies. 5) Maintain catalog of successful affordable housing development projects OUTREACH AND EDUCATION Goal 4: Represent South King County and its unique affordable housing needs at all decision tables and foster collaboration between partners. Outcomes: 1) Establish credibility of SKHHP with potential partners and funders. 2) South King County is authentically heard, considered, and supported by regional and state stakeholders and policy makers. 3) Changes in policies, practices, and funding streams that support affordable housing and homelessness programs in South King County. Activities/Actions 1) Represent SKHHP at local & regional meetings and forums. 2) Develop annual SKHHP State advocacy priorities 3) Develop annual SKHHP Federal advocacy priorities 4) Conduct work sessions with state legislators Goal 5: Further strengthen regional stakeholders' understanding of the spectrum of affordable housing options, the range of related needs and opportunities, and the housing system . Outcomes: 1) South King County decision makers are informed and prepared to act based on current information and facts. 2) Increased interest from nonprofit and for-profit developer to partner with South King County cities to produce affordable housing. 3) The broader community is engaged on local housing issues. Resolution No. 2021-03 July 23, 2021 Page 6 of 8 74 Rev. 2019 Activities/Actions 1) Coordinate and work with developers to better understand barriers to increasing construction and preservation of affordable housing 2) Support SKC engagement and elected official participation in affordable housing development tours 3) Coordinate monthly educational topics that promote understanding of the full housing system and practices that have led to inequities in the system, and opportunities to address racial equity and justice 4) Generate educational information for the public including brochures, website, housing tours, and other outreach programs. ----------------- ---------- Resolution No. 2021-03 July 23, 2021 Page 7 of 8 Rev. 2019 75 RESOLUTION 2021~03—ATTACHMENT B 2022 SKHHP Operating Budget Projected beginning fund balance - January 1, 2022 $211,801.80 Projected ending fund balance - December 31, 2022 $143,573.11 REVENUES Auburn $29,900 Burien $17,250 Covington $8,625 Des Moines $8,625 Federal Way $29,900 Kent $39,100 Normandy Park $4,600 Renton $39,100 Tukwila $8,625 Unincorporated King County** $39,100 King County Housing Authority $15,000 King County** $35,900 Interest earni Office space (in-kind donation) $12,000 Contributions & Donations TOTAL REVENUES $287,725.00 Spend down balance $68,228.89 TOTAL $355,953.69 EXPENSES Salaries and benefits $254,685.17 Misc-travel, phone, postage $12,000.00 Advisory Board compensation $14,400.00 Office space (in-kind donation) $12,000.00 Supplies $1,000.00 Professional development $5,000.00 Interfund IT $25,600.00 Subtotal $324,685.17 Administering agency— 10% Administrative Fee* $31,268.53 TOTAL $355,935.69 *10% administrative fee is calculated as a percentage of operating costs which does not include in-kind donations, or carry forwards. **King County contribution based on the population of unincorporated King County is shown as increasing at the same rate as other partner jurisdictions and the additional allocation decreasing to maintain a total contribution of $75,000 per year. Resolution No. 2021-03 July 23.2021 76 Rev. 2019 TO: City of Tukwila Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: October 27, 2021 SUBJECT: City Administrator's Report Allan Ekberg, Mayor The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. 1. Intergovernmental Update • Sound Cities Association Mayors Meetings: Mayor Ekberg participated in Sound Cities Association Mayors meetings on October 12 and 22. • Education and Workforce Development Committee: Mayor Ekberg participated in a Seattle Southside Chamber of Commerce Education and Workforce Development Committee meeting on October 13. • King County City Managers/Administrators: City Administrator Cline participated in a weekly King County City Managers/Administrators phone call on October 13. • Northwest Women's Leadership Academy (NWWLA): City Administrator Cline and Community Development Director Nora Gierloff presented at the Northwest Women's Leadership Academy monthly meeting on October 15. Community Engagement Manager Niesha Fort -Brooks is a NWWLA member. • Briefing with King County Public Health: On October 19, Mayor Ekberg and City Administrator Cline participated in a Sound Cities Association briefing with King County Public Health. • Tukwila Village Community Development Association Board Meeting: On October 19 Mayor Ekberg participated in a Tukwila Village Community Development Association Board meeting where Economic Development staff provided staffing support. The Board is considering a proposal from Independent Living, one of the management companies that serves the Tukwila Village development, to be the venue manager of the Sullivan Center. 11. Community Events • 60,000 Rounds of Golf at Foster Golf Links: Foster Golf Links Pro Shop staff were excited to celebrate the 60,000t" round of golf with a surprised golfer on October 17, 2021. The last time Tukwila City Hall • 6200 Svuthce at r' Boulevard • Tukwila, WA 98188 • 206-433-18 'i • Website: Tukwila WA.gov 77 City Administrator's Report October 27, 2021 Page 2 Foster Golf Links had 60,000 rounds in a year was in 2001. The course is on track to potentially break the record of 66,000 rounds set in 2000. • Cottonwood Corner: The Homeschool Stewardship Squad worked at Cottonwood Corner on October 14. Forest Steward Heidi Watters led a work party full of families that tackled blackberry and bindweed while adding a thick layer of mulch to the site to smother existing noxious weeds. • Duwamish Alive Event: On October 16, Green Tukwila, led by Olena Perry, hosted a Duwamish Alive event at Duwamish Hill Preserve. James Rasmussen, Duwamish Tribe Elder, kicked off the event with a welcome and cultural history of the site. The work party planted and mulched 160 trees at Duwamish Hill Preserve in three hours. • Tukwila Gratitude Locker Project: The Tukwila Gratitude Locker Project finished up it's time at Spice Bridge Food Hall with over 50 Notes of Gratitude placed in the locker. The locker is now at Riverton Park United Methodist Church. Pastor Jan will oversee the project for several weeks and will move the locker between the church and the Tukwila Food Pantry. • Watershed Ecology Workshop: Nature Vison, Cascade Water Alliance and Green Tukwila will launch Watershed Ecology, the first adult environmental education workshop in Tukwila, on November 13 at Codiga park. This free workshop will focus on local ecology, the watershed, native plants and water quality. 111. Staff Updates Public Safety • Presentation at Seattle University: On October 16, one of the Tukwila Major Crimes Unit Detectives gave a presentation to nursing students at Seattle University regarding de- escalation techniques police use with persons in crisis, the Involuntary Commitment Act, and general questions related to law enforcement. • Community Members to Participate in Hiring Process for Tukwila Police Officers: Two members of the Equity and Social Justice Commission will serve as community volunteers in the hiring process of new officers. On October 12, Chief Dreyer, Deputy Chief Eric Lund and Community Engagement Manager Neisha Fort -Brooks, met with the two community members to develop a rubric that will guide the decision-making process. Project Updates • 42nd Ave S Bridge Replacement: The results for the Open Gallery and online polling for the preferred bridge railing, landscaping, railing color, and lighting options have closed, and the data has been processed. The draft type, size, and location (TS&L) report is expected to be submitted early next month as the project moves toward bridge selection of the type and location and continues on to the 30% plans and engineering estimate. • Tukwila Pond Master Plan: Parks & Recreation staff are working with the consultants to prepare the final Tukwila Pond Master Plan draft document and resolution for adoption. The final presentation is scheduled for November 22, 2021 with anticipated adoption on December 6, 2021. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 78 City Administrator's Report October 27, 2021 Page 3 • Park Stewardship: Over the past two weeks 911 native plants and trees have been delivered to sites and the park nursery for Green Tukwila. These young native plants will be placed by volunteers during the fall and early winter at Tukwila Park, Duwamish Hill Preserve, Cottonwood Corner, Riverton Park and Crystal Springs. • HealthPoint's Tukwila Wellness Center: Economic Development staff attended portions of HealthPoint's major visioning process for the future Tukwila Wellness Center. HealthPoint plans to present to Council in early January. • Teen and Senior Center Project: Progress continues on the project. We are in the process of going back to the community in small group meetings to present the programming spaces that we have put together based on the feedback received to this point. This phase of outreach began last week and will continue through late November. Boards, Commissions and Committees Applications for current and upcoming vacancies are being accepted through November 10, 2021 • Arts Commission: The next meeting is scheduled for October 27, 2021. 2 Resident position terms expire December 31, 2021. No vacancies. • Civil Service Commission: The next meeting is scheduled for November 18, 2021. 1 resident term set to expire December 31, 2021. No vacancies. • COPCAB: The next meeting is scheduled for December 9, 2021. 3 Resident position terms set to expire December 31, 2021. VACANT: 1 School District Representative and Student Representative. • Equity & Social Justice Commission: The next meeting is scheduled for November 4, 2021. 1 City Council Representative position term expires December 31, 2021. 2 Education position terms expires December 31, 2021. 1 City Employee position term expires December 31, 2021. 1 Community Representative position term expires December 31, 2021. VACANT: 1 Education Representative and Student Representative. • Human Services Advisory Board: The next meeting is being planned for November, 2021. 1 Resident position term expires December 31, 2021. 1 Faith -Based Community position term expires December 31, 2021. VACANT: 1 Business Community Representative. • Library Advisory Board: The next meeting is scheduled for January 4, 2022. 3 Resident position terms expire December 31, 2021. VACANT: Student Representative. • Lodging Tax Advisory Committee: The next meeting is scheduled for November 12, 2021. All positions are 1 -year terms. VACANT: 1 Business Collecting Tax Representative and 1 Funded by Tax Representative. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 79 City Administrator's Report October 27, 2021 Page 4 • Park Commission: The next meeting is scheduled for November 10, 2021. 3 Community position terms expire December 31, 2021. VACANT: 1 Community Representative and Student Representative. • Planning Commission: The next meeting is scheduled for November 18, 2021. No terms set to expire in 2021. No vacancies. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 80 TUKWILA PUBLIC SAFETY PROJECTS Public Works SOJ Construction Management Monthly Report October 2021 Report Reviewed by: Justine Kim Owner's Representative: Shiels Obletz Johnsen (SOJ) Architect: SHKS Architects Development Progress: • Offices and bathrooms ceiling grid installed • Office fleet offices framed & upper-level storage stair installed • Office carpet tile installed • Hazardous material shed roof framed • Lunchroom counters installed • Majority of slab pour -backs complete Upcoming Construction Activities: • Complete machine and welding shop partition walls • Frame floor of surplus parts storage space • Complete framing of file storage and telecom • South parking lot slab pour -backs over re-routed sewer line Budget Status: • Revised contract amount now $4,842,645 Change Order Status: • Total Change Orders (1-5) approved to date: $415,424 • Change Order No. 6 is pending approval for $42,068 Schedule Status: • See attached 5 -week schedule. Final completion date remains unchanged. Critical Issues: • None Tukwila Public Safety Plan — Public Works - Monthly Report 1 81 hIIII VlVhlldilu 4"r„ I liulllljjii°' Ipi1111111111G'.14III11NIIIIII1111III101 ,,IY,11,IiIrM"��''' v�y ��yllllllp�llulli� � ��,p„ 11111111 111 1) I1ISI• rrre ll{il M 0"0.1. Ni� lYl Ripuiu ouylo"IVIWV 0104 � 1111111 011 i"C ''IWI i!u ul U) r"yrt/INu IIILIIII I{I��{{Y�lullmvu (�II4r �� VIil111111111111Ii1�11111((ilollni I111119111111uuuuiiiuuolior i II�IIIIIIVuuuuuuuuuuuuuuuum ii1'I"I'IiiiiiiiiiidlllllllllllllllU QIVII�i'l,„, IIIIIIIIIIIIIIIIIIIIII 1111111 { IIIIIIIIIIIIIIIIIIIIIIJ,II /!i Ilii,iiuuulllll�l ?11J' IIIIID )1/1lll(IIIII , idll�llil. 0 �il,lllll�l;;,j�lluuuu m� IU X14 511 111 Framing in West Building 1410/ ll IIIIIIII, I fill IN�mN'11j�I�I+f(i�IIIIIIIIIi�iillh;i 11111111 11111111 !� IIS � loll ool000"l00000000l 1111 I VIII "'t 1111111111111111111111111111 oI II� I 111111111111111111 LL Illl0000000000000000000000000000OMN li000l00000r oou Tukwila Public Safety Plan — Public Works - Monthly Report 82 2 ■a 01IIIIIIIIII II10 " • wall dSi���I�U���irV�,1 IVIIV JI,I�Yy iw,� v +arwi�;�e V°�i' i uir iY r. Jim �. w ,,^ al a II uIIIIWNVi4�, l " nl"IunIIIIIIV NdUIIWI rrN �.;;. III dl lul Pwmd�^I 1111111111111111111111111 t.11'1 !"('..''''1' Aio ,""� f..,. l�n1P Ir molgjUplmrl jl' p Ilq uuul uurda, Ult��l4fII�Mie�9ilhlUiif�� IliIIlllllfffrr//rr ((?..1I/II'hl)ll IHLLLLlll° iii IUigjiLLL lllILI 1lllllllllll rrr Ili LL Ilpy IIIVVuurai'°94°t , i 1l,flNl@V11111u11Jiil,l 190uuumuuuullffllmlVo r� 111 111 III 6 Idlll11111111111 ILOLIVIVI Ili{lUU 1a�'u�i9 w�mrrm It��� III IIIIIIIIII VIII y; IIIIIIIIIIIIIII1h Framing in West Building Tukwila Public Safety Plan — Public Works - Monthly Report 3 83 i '�,,,,, uuuuuummllllllpollml 11 L' 11 Ili l 11110 Ill!'. I III I IIII 41)1 111 I III 111111111111111111111111 � , muuuuuuuuuuuunlllllll 11r110,111111I'' 7,III,ullllpllll111111111111llllulll �IIII,IJIII u10111, 1,111111 . uudil1Puu1111)IIIIUIIIIIlUA111111l1l111rc IIPHIdI IIIN�II�II� IP Iv N uvr°r,i,l o u � ,Ilp,II„l1111I, �r !!!mi'.Ii uv �I41J �'!�Ialb IAlprlluuml!!vdll�r '!1 111111111):1 111, 10011111111111111111111111111111111 ro I�0�(fill1Y�i„ �I1el���o L1°d olnm),�,�aNdPl6il ���h71'!(�551�S11tiSa���`JV�NNNV�N4(Uli�l1ll �V 4 ��IlAsp�� 5fl"�" VGi,, Ilu,ul , Wlpllu lil �Uipl Vp V( UIoO�NIoy�i )41@41011P0I�INIloyhyivYif9' 1'111 III1111111 1111111111111 II IIIIIIIIIIII ))))))iil, )'' 11111 (ld. ('f'T01II(IIIIIt II(IyyJ�r, III iJpl�iuil,ff ylJl� IIdjIf11111111111111111111111111111111111111111111 Il J lJJlIll`luiuiiuVluiiuiiuiiuiiuuuluiiuiiuiuuuiiuiiuiiui uuiul lll 94' 1 1 1111111uI11111��°II Nl)Ydll1 �"illI!'+IIIIU�Ifdi y!If1lIIIIIIII1I111111IIII',,„1„1„1„1,1,1.„1„11,1,11„11,1,1,1,1,1 l111 11111.1.1 oI111111111 0 1)1)1 111111111111111111) 11111111111111111111111111111 1111, 4—” i111111111 �IIW;;;;;;;;;;.5)11;');;;','40'0',.%7//'"""''' r11 Iuiiliuuuuuuuul lw'lllliuu p 1 Ill ) �, a�4q l l , . VIII IIII','!' �1uow1 ,avouuuuuuti4mwtdwr dvlu m mlamuul 11111111111114 1111)) 1111,11,111,1111)1,1111»)»111:1111..,'o1umwluuuuwmuulluuo; 11 :/.1MM1/t)tou»01w 1,0 111111111111111111111 Dolle wu1. •m lar 411'11111,04 ono 11111111111111111 111111111 11111111111111111 10 in; ' 1: lw w w !wlw 111111 „qp) ullll d uuuulfhu 1111111 111'1))),71 ���IIIIIII111.11lp ("0” ll I' d.�p 1)I �I;!Ip IIIIIIIIIII dlot/' 11.. ��,, I II(,1""111! j()1 rvj1 I�18i1�� 5 1111111111111111111111111111100 I�111111111 1111.1111 �I u I 11 111'1111 '1'1'111,1111111'1'1'1'1 111111111111111111111111111111111,1,1 1111)111 IVB ( Ih of Idm Ip i 1 II111:(111111 1111111 spa �IIIIii+IIIIIIIIIIIIIIIIuuuuuiI 1 IU'VpI�1u1,,!111,1110 11111111111111111111 1111111111111111111111111111111111111 ,, !6111 X41 1111),"111) 111°1111'4 U111N„ �Ilu�i� 'WudNA»u1IgI U u111llllliU,lul Iuwlulol1. .))1,.,� VV VN "1'1111)11 '',,11:1111,:::::1:01:1:11:"1:11:1:11:11„. 0M O �� rih 11,1111:111 11111111111,111 111d11 1111111111111111 ”" ryry��ryry�,II����� ppl lry�plIIpIpp111111111111 Vddll�lll�G ��IlV1,N11'll ww uu,„ Hallway to Lunch Room lid �Guvuuu �rn Jd. • IV�1liIliyiIlI'IlI'�1a11 II�II11111111111 +1'( 11111111111111111111111III111i1)u)111uuu 1101� )1 III III 1111iI l II11 �i 0Ill�ill lI I, �I�11 �tti1IilD1aI'1Ioo ��ll�11l�ul1lol�lll� �� � Tukwila Public Safety Plan — Public Works - Monthly Report 84 4 7111111111'91 riVi .1141,1,u uu^' n�P � NNpN � IIII1IIIIIIIIIIIIIIIIIIIIIIIH "I' 1111m 111�'''� Ifu a�a III 0m,i« ("01lRl .. al�lu III ,fl r «11ti19n�Ylaoluiu9d�o, Installing Upper Level Storage Staircase Tukwila Public Safety Plan — Public Works - Monthly Report 5 85 J,111,1,,,,,,111111!1111111111111111111111111,11,11,1111111, lii �rlrr�IldNlflPlil Illllrrr I ' N I��,,,Y�N� y� �mn , dVi� 1 Ili llllllllllu �' � � Idl�1�1111f1 aIKWIIy �1�N111'I louwulu uo�m:.gd�'r��Nyyo 11�1V IV'n ' ,.,ml I N �sd I„� '.�„ i NI I„r"'�Pl���,l, IY�4"NhIIVPoY�,I�il�tiY�l"IPINI'til>St�” AIPIIIIII@ml�;; ” mr it k11111UU11,'11 "Ili'Y, W°lo."IP o gn'IrI�Yl' Y11MI. IN 111°�h9, � �NV��"IUil"l�IIliII, rIII ' Ilpi,r m�l0lpll�ll �NIUI II ol(y,lpolUl�I1 un, p���l% 111 !IIIY wul �l + IIWNV III 0 11 rl'' AV UflIIgNINw4ulllllq ill �N I�o Idyl„,00 Itl 1 MV�?YP1cw r u e""'� 1 1” IUUYp r u nr 01 111 ° dr dU 1imroir,,,11 1111111111111111 i ml" I A� � I pmm rlp. INu 4 r to ##### I!� 100 r°l IY IIIIIIIIIIIIIIIIIpYIN yI,," 1�vy+U���NJ Ili�lldl�161 I�I�,i�yl��I�;�I��� 11q I Yr„ n INIVI�I I , tiYr 111 u Yyh;�, Ilu uuml Framing Fleet Offices 01 1111111111111111111,1,1,1,1,1 1111111111111111111 V�+wrr CrttVl,+r U UUuuml,gepik RHI a µ Ui 6o VWI W Nlhtijlf I l u 111,1:1 10001115#!.#1,71 l�upwowWluu!NuIVN�VIVI, rirlfllvliiiii11urIWUY Io1111ilydw•091#@Y IIPN111U�Ir'lidltrmulrlldilunuul ,,;; IIIININIj�' .: r LUIV.1111 Yr �61YY,��Y��4tl!i4 I IuYfllluuum Ui B�VIVIV9 uuuuuuuuUm i uuu 11'1(1 rill ,,,,,,[111111111111 m Tukwila Public Safety Plan — Public Works - Monthly Report 86 6 IIIom liolo 1111111111 ohua Ilhomoono111111111111111 1111111111111111111111 111111111111111111111111111111 111111111111111111111111 1 +.({fi r,l,IiVuuuuu'imil ' 10 " 1 /nnnnmmmmm;;/!(( /' 1 �N'N nl uumuupppm 1uu�uu Rti Iaf �II� r1,ti, omin moo ,i u.1 1 j1 I,� .... � I 1 111 1I1I ‘,111 r ,„,1,,10 Q4 4 111117 I„ III 01,(.10111111111111011100 1.1.1111110000 [VI II pp ��1,i411N1 1 �VOIV iP�i7lll�Rllllllllllllllllll � �� �� 001000000000000000000004 'A1�uuuuuuuumd+! !II1 fun 1111111111'' �iYl�li"IIIIIII.111IIIIIII°°°°°" ;"0111 IIIIIIIIIIIIIIIUI���������� Office Room Carpeted Tukwila Public Safety Plan — Public Works - Monthly Report 7 87 „1lll111l 1�61tl�mll�l��,!1:' 1„,111111111111111111111111 11 I1 ,11,1,1111 1111111111111111111111111111111111111111111 1000000000000001, loolvilooamoloolloo 11111111111111111111111111111111111111111 111111111 1pliiiJtl; dli' 1111,1,1,1111111111111111111 ulll11111111IJIUq 111 116uuuuuuululll un of11 Ivtl 1:111;10.01101:11011.i10 �Iouulllliyw�Ilt".�'I I�1 )! )0IV� b ��fM ? Itilii1.i P Iliiill',1.,,J 11111111 �IM 11 , 11116 i1VIIIIv 9> �11l1�II(I'�Il bI(N(r 'I 11111pp11() IIIudI�1hu,li ,i,4,1111111111 1, 'r \ 1,1 IIIaIIIN!b !I uIlt`lI000000000000000uuuui iIVu�Ilhm Ill11111 IiiiuuulM«rrrrrlNa �0�11 lumum °l�llI0000 lltfIm!�IMI \ 10 0 P(l1,u11 (((((�V1'lly1 l�y111100 °, 11uuullll « suuuulN,V VIAII gonoll 01110 Rr1 pi �^I^Ij1u(N1llllulll!Vr� �'d),),1I�1III(Illliri I!! ,II 11111111111ut ! Office Space in Northwest Side of Building 1,111111 8,1111))t11111111111111,1,1,1,11„,;;;;„'„, olll l tl�l 1f+il7l I r IIIi1i i I �9r7i ���� 11111111„jjj11„„„„„„„„„,„„ 11111111111111111111111111111111111111111111111111111111111d u ",14UU' I 111 I I 11 1 I , ��II11 III finannonolgrono10000000000000000000101000000000001111011111111„ 000000011,11,11,11,11,11, 1111111111111 0010101010101010101010100000000000000100000010000000001001000000000 """"1111111111111111111111111111111111.'11 11111111111001111, 0000,0000'1,1'1:'1,01,01,,I,:1:1:1:!:1,1!,,,,0!,,,,,00010010100000!101011111°1111:1'1'1;0000001:0r110 0 s 1 0000000014110000 1 Tukwila Public Safety Plan — Public Works - Monthly Report 88 1 8 IIII MI ���I �IfIJIII ,+( luuuuuuuuumiilll���llu ��'I�I Iluumm , IX a 0 1111, '111111111,!V ,1 Ifll� luuuuur „„„ ..... ruiiipulii/ls '"11llllllll IIIIIIII��ffIIllllll IIIIIIIIIIII111111l�iiilul uuoilYl�llllpl'��" 10011,1,1,1)11 y Iu' Y�Ir �1111thiilill oulV I ri'tt •i f �I ILII 11IIIIIIIIIIIIIIIIIIIII III 1101111° a mR IIflNI 1111111111111111111 11111111 �IflVV yy � � 11 om00000m0000rrorrorro Nllll (IIII 111111111111111111 II I ���U��hIIVI���I�Mliflll'. 1111;1111111114' „„„i opoOPoo 115,40 11114 I Ioloou +NAiU lld(16N161�',II V',;blpM1wtt+7rdl IPS ukr III p inlfN!��i% w�l 1 Iol000lo l� SIVA 110111111111.1101111111110111111111911111111111111111111111111 IJ1 u South Side of Building — Shed Roof Tukwila Public Safety Plan — Public Works - Monthly Report 9 89 N 11 1 11 11 uP�l Ugmio, p1",;I,Ae„�"iYy'' II IU v;11� Illu 1111!*11111101110144P 01411$1141014110111'N't, 11h, Inl , dap11111‘11411146,114yu mn100. ou1111"�I, 01t10 , 4115641111110 0111,01r; „ mmw„YwsrI �.,. wuuNIGw,x unuV �w Po u '' UI a uuwx ww.1111uu.wwwM„v� Nuu , w�1v uuii �A IOM 1O^W, 1.,0 wwrvwN MI 111,1,1,1,1,1,1,1,1,1,1,1111 III r11,1111',' ' y7 wVd I vll �milllY6u wu ” �V�IVIIV) ,hlulltlNuN1II,YU)nIVIl1 a �":�, IY„ 11111 j11q�, I1 1I rrr 1111 1 '�I I iI �.M 11141110Vu also INV,,, rIYIVNII111111IIfY�IIwN'lapvrvov �rrtif((111111111111111 "IllulII 4Nflluulyl 1'1111111111111111111111 11111111 ���IIIIIy11111111111111111111111 IV' 11111111111111111111111111111111 IPIWIIIIIIIIIr '' 1,1,,,,111111111141111111 11111111u 111 1,101,0„1„1„1„1„1„1„1„0„0„0„0„0„0„0„0„0„000,00,000, �d� itlllll X11 �IIII l�l'I I ++++ uliiiillllllllllllllllllllllllll 1�(1111111111111i'llll Illllllllllllllllpu ��iIIIIII, Lunchroom Counters IIIIIIIIIIIIIIIIIIIIIIIiiiIIIIII IIIIIIIIIIIII IIIIIIIIIIIIIIIIII IIf Tukwila Public Safety Plan — Public Works - Monthly Report 90 10 FIVE WEEK CONSTRUCTION SCHEDULE Project: Tukwila Fleet #1239 Date: 10/18/2021 Period: 10/18 - 11/19 ACTIVITY Seahurst - Fleet office rough in Seahurst - Bath/Locker lighting rough in Seahurst - 1st floor trim Seahurst - Backup Generator rough -in Smith Fire - Rough in 1st floor Overhead Innovations - OH door install Acoustics NW - 1st floor tile install Acoustics NW - Fleet Office lav CONTRACTOR: LINCOLN CONSTRUCTION INC SUPERINTENDENT: Casey Neuman PREPARED BY: Case Neuman ©E1 ©10111©©©101©10111©©©101©10111©©13101©10111©©©101©10111 ®®® ® 26 ®28 29 30 ®o©© 4 ©6 El 8 9 10 m®®14 1E116 m ■■■■■ 1313131313 ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ ©©1313© 1313131313 1313131313 ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ 1313131313 ■■■■■ ■■■■■ MENEM ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ 1313131313 ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ 1313131313 ■■■■■ ■■■■■ ■■■■■ 1313131313 1313131313 1313131313 ■■■■■ 1313131313 1313131313 1313131313 ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ 1313131313 ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ 1313131313 ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ 1313131313 1313131313 ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ 0©13©13 ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ 1313131313 ■■■■■ ■■■■■ ■■■■■ 1313131313 ■■■■■ ■■■■■ 1313131313 ■■■■■ ■■■■■ 1313131313 ■■■■■ ■■■■■ ■■■■■ ■13■■■ ■■■■■ ■13■■■. EMMEN ■■■■■ ■■■■■ ■■■1313 ■■■■■ 18 19 20 24 18 19 CIS - Exterior walls CIS - Gridline #4 CIS - Fleet Office IVE WEEK CONSTRUCTION SCHE Project: Tukwila Fleet #1239 Date: 10/18/2021 Period: 10/18 - 11/19 ACTIVITY Northshore Exteriors - Louvers 2nd floor Northshore Exteriors - Shed roof Northshore Exteriors - Exterior Walls Moe's Welding - Column/I-beam East Shop Moe's Welding - Shed roof pandecking CONTRACTOR: LINCOLN CONSTRUCTION INC SUPERINTENDENT: Casey Neuman PREPARED BY: Case Neuman ©11©1111©©©11©1111©©©11©1111©©©101©1111©©©11©1111 1313131313 ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ 1313131313 ■■■■■ ■■■■■ ■■■■■ ■■■■■ 1313131313 ■■■■■ ■■■■■ 1313131313 ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ 1313131313 ■■■■■ 1313131313 ■■■■■ 1313131313 ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ 1313131313 ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ 1313131313 ■■■■■ ■■■■■ ■■■■■ 1313131313 ■■■■■ ■■■■■ ■■■■■ ■■■■■ 1313131313 ■■■■■ ■■■■■ ■■■■■ 1313131313 ■■■■■ ■■■■■ ■■■■■ ■■■■■ 1313131313 ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ ■■■■■ 1313131313 1313131313 ■■■■■ ■■■■■ ■■■■■ ■■■■■ 1313131313 City of Tukwila - Public Works Fleet & Facilities TOTAL PROJECT MONTHLY Budget Report (REVISED Budget; D-20 Plan Adopted by Council) Life to Date Costs as of October 25, 2021 (reconciled w/acctg thru July 11, 2021 GL) Original Budget Budget Transfers Current Budget Committed Budget Life to Date Costs Remain'g Committed Remaining Budget COUNCIL REPORTING SUMMARY - PUBLIC WORKS A/E Services (Design & CA) $ 670,768 $ - $ 670,768 $ 611,393 $ 524,996 $ 86,397 $ 59,375 Permits/Fees $ 130,000 $ - $ 130,000 $ 114,222 $ 74,222 $ 40,000 $ 15,778 Construction $ 6,715,000 $ (184,077) $ 6,530,923 $ 5,208,650 $ 3,662,959 $ 1,545,691 $ 1,322,273 Construction (Tax) $ 662,618 $ - $ 662,618 $ 516,868 $ 337,241 $ 179,627 $ 145,750 Construction Related Costs $ 378,186 $ 39,135 $ 417,321 $ 274,845 $ 205,431 $ 69,414 $ 142,476 PM Services (incl Other Professional Svcs) $ 350,000 $ 93,900 $ 443,900 $ 413,746 $ 349,813 $ 63,933 $ 30,154 Contingency (incl Construction & Project) $ 843,437 $ 51,042 $ 894,479 $ - $ - $ - $ 894,479 SUBTOTAL -CURRENT MANAGED PROJECT $ 9,750,009 $ - $ 9,750,009 $ 7,139,724 $ 5,154,662 $ 1,985,062 $ 2,610,285 Previously Managed Svcs (Land,A/E,Bond,Demo) $ 25,949,992 $ - $ 25,949,992 $ 25,936,198 $ 25,936,198 $ - $ 13,794 TOTAL COMBINED PROJECT $ 35,700,000 $ - $ 35,700,000 $ 33,075,922 $ 31,090,860 $ 1,985,062 $ 2,624,079 94 UPCOMING MEETINGS AND EVENTS NOVEMBER 2021 Due to COVID-19, meetings will be held electronically, with telephone access available (see agenda page). NOV 1 MON NOV 2 TUE NOV 3 WED NOV 4 THU NOV 5 FRI NOV 6 SAT D Community Services and Safety 5:30 PM Electronic meeting D Planning and Community Development 5:30 PM Electronic meeting D City Council Regular Meeting 700 PM Electronic meeting Ballots today or Clock here register 8:30 AM King 919 Clock candidates Coty TUKWILA, RIVERTON Park steward are now hosting For 00ena.Perry@TukwollaWA.gov D Libracy-Advisepi-Board Cancelled „01 10" )::::'"'llE. ni ELECTION DAY must be postmarked by returned to a ballot drop box by 8 PM. for more 'information to °Milne or by mail°. Or, register in-person: - 4:30 PM Monday - Friday County Elections SW Grady Way, Renton here to see a video of the runnong for the Tukwolla Council° posotoons. PARINIE,,IP ,' PARK WORK PARTY and Green Tukwila staff monthly work parties at Riverton Park. 11:30 Am - 1:30 PM Clock here to sogn-up more information, email D Equity and Social Justice Commission 5:15 PM Electronic meeting NOV 8 MON NOV 9 TUE NOV 10 WED NOV 11 THU NOV 12 FRI NOV 13 SAT D Finance and Governance 5:30 PM Electronic meeting D Transportation and Infrastructure Services 5:30 PM Electronic meeting D City Council Committee of the Whole Meeting 7:00 PM Electronic meeting D Park Commission 5:30 PM Electronic meeting _ mM, HONORING OUR LOCAL VETERANS You are cordially invited to help honor our Local Veterans and their families. Program, entertainment and lunch will be provided. Pre-registration is required by Nov 3. 11:00 AM - 1:30 PM Tukwila Community Center Clock here to register by Nov 3. Or, call 206-768-2822 for assistance. VETERANS DAY HONORING Al I WHO SIRVED City offices and Community Center closed. D Community-OFiedteel PONDIRg-GINEORS Advisory -Board Cancelled APPLICATIONS FOR BOARD, COMMISSION AND COMMITTEE VOLUNTEER POSITIONS ARE DUE AT 5:00 PM TODAY! This is an excellent opportunity to help serve your community. These advisory bodies provide guidance to decision-makers and represent the diverse viewpoints of the community, brining public participation into government. Clock nem for more 'Information. Or, call City Hall at 206-433-1850. COVID-19 FINANCIAL RESOURCES FOR RESIDENTS, WORKERS AND BUSINESSES Many changes are happening in response to the COVID-19 virus and federal, state and local governments are working to help. The City of Tukwila has 1.. , compiled a range of information developed by various agencies and governments that may be helpful to our businesses, workers, and residents. 0 Click here for more information and resources. DRIVE THRU PICK-UP 3118 S 140TH ST TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM - 2:00 PM 77:04444)-1;got, Tukwila Pantryis in need of shopping bags. VOLUNTEERS - In need of volunteers between 8 AM -1 PM for food packaging Mondays, Wednesdays and Fridays and food distributions Tuesdays, Thursdays and Saturdays. To sign-up to volunteer, visit https://www.signupgenius.com/go/9040a4dabac2ea1f85-volunteer2. DONORS - Please donate at TulkwilaPantry.org. 1'1'1'11111, STILL WATER SNACK PACK NEEDS YOUR DONATIONS AND VOLUNTEER HELP! SnackPack serves food bags on Fridays to Tukwila students in need. Volunteers needed on Wednesdays, 1 pM-3 PM, Thursdays 9 Am-10 AM and Fridays 9:45 AM -12:15 PM. Please donate to feed our Tukwila kids. For more information, call 206-717-4709 or visit faceboollccomrrukwilaWeelkendSnackPack. Checks can be mailed to Still Waters, PO Box 88576, Tukwila WA 98138. •Westfield COVID-19 VACCINE CLINIC POP-UP CLINIC Southcenter will host a free COVID-19 vaccine pop-up 9 AM - 12 PM 1 PM - 3 PM OCT 28 & NOV 6 clinic in partnership with Harborview Medical Center. The clinic will take place in Space 201, located on Level 1 near Nordstrom by Bergman Travel Shop. Vaccines distributed will include Pfizer. Click here for more information on the pop-up event. Click here for King County information on the vaccine and to access other languages. 95 Tentative Agenda Schedule MEETING 1 — REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. NOVEMBER 1 See below link for the agenda packet to view the agenda items: November 1, 2021 Regular' Meeting NOVEMBER 8 Public Hearings NOVEMBER 15 Consent Agenda NOVEMBER 22 Special Issues Tax Levy Legislation: An ordinance levying the general taxes commencing 1/1/2022. - An ordinance decreasing the regular tax levy from the previous year commencing 1/1/2022. - An ordinance adopting an amended 2021-2022 Mid -Biennium Budget. Special Issues - Authorize the Mayor to sign an Interlocal Agreement with the City of SeaTac for Inspection Services. - Authorize the Mayor to sign a 5 -year lease with Way Back Inn for homelessness intervention/prevention. - Authorize the Mayor to sign a contract with Environmental Systems Research Institute (ESRI)for2022-2023 GIS Services. - Authorize the Mayor to sign a grant agreement for grant funds for the Gilliam Creek Fish Barrier Removal Project Flood Reduction, in the amount of $300,000. Unfinished Business - COVID-19 Weekly Report. - A resolution adopting the Tukwila Pond Master Plan. - Legislative Agenda: - A Legislative update from David Foster, City Lobbyist. - A resolution adopting a Legislative Agenda for use during the 2022 Washington State Legislative Session. - A 3 -year contract with Pacifica Law Group for Bond Counsel Services. - Leases. - Duwamish Basin Steward Proposal. - An ordinance on Multi -Family Tax Exemptions. Special Meeting to follow the Committee of the Whole Meeting. Consent Agenda - Tax Levy Legislation: - An ordinance levying the general taxes commencing 1/1/2022. - An ordinance decreasing the regular tax levy from the previous year commencing 1/1/2022. - An ordinance adopting an amended 2021-2022 Mid -Biennium Budget. - Weekly COVID-19 Report. - An Interlocal Agreement for inspections between the City of SeaTac and City of Tukwila. - An update and consensus on the Automated School Zone Camera Program. - Weekly COVID-19 Report. - Tax Levy Legislation: - An ordinance levying the general taxes commencing 1/1/2022. - An ordinance decreasing the regular tax levy from the previous year commencing 1/1/2022. - An ordinance adopting an amended 2021-2022 Mid -Biennium Budget. Authorize the Mayor to sign an agreement with the Washington State Office of Public Defense to accept a grant for 2022-2023 in the amount of $75,000. MEETING 1 — REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. DECEMBER 6 Consent Agenda DECEMBER 13 Special Issues DECEMBER 20 Unfinished Business DECEMBER 27 - Award a bid and authorize the Mayor to sign a contract for the West Valley Highway-Longacres Way Project. - Authorize the Mayor to sign a contract for the South 152"d Street SRTS Project. - Authorize the Mayor to sign a 3- year contract with Pacifica Law Group for Bond Counsel Services. Unfinished Business COVID-19 Weekly Report. Special Meeting to follow the Committee of the Whole Meeting. COVID-19 Weekly Report. - COVID-19 Weekly Report. - A resolution adopting the Tukwila Pond Master Plan. - A resolution adopting a Legislative Agenda for use during the 2022 Washington State Legislative Session. - An ordinance on Multi -Family Tax Exemptions. New Business Resolutions of service appreciation to Councilmember Seal and Councilmember Idan. 96