HomeMy WebLinkAboutTIS 2021-11-08 Item 1A - Public Safety Plan - Public Works Fleet and Facilities Tenant Improvements UpdateTO:
FROM:
CC:
DATE:
SUBJECT:
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekanti, Director/CityEragineer
INFORMATIONAL MEMORANDUM
Transportation and Infrastructure Services Committee
Hari Ponnekanti, Public Works Director/ City Engineer
Mayor Allan Ekberg
November 5, 2021
Public Works Fleet and Facilities Tenant Improvements
Project No. 91630601
Project Update
Issue
Project update on the construction progress for the tenant improvements at the Public Works - Fleet & Facilities Shop
and next steps.
Background
At the March 15, 2021 Regular Meeting, Council approved the contract with Lincoln Construction for the Public Works
Fleet and Facilities Tenant Improvement Project including contingency totaling $5,849,244.39. The contract scope
includes seismic upgrades, plumbing and electrical, fire protection, HVAC upgrades, and interior offices, locker rooms,
and showers. The anticipated project completion date is December 2021, and the contractor is currently on schedule as
of October 26, 2021 and projected to be within budget. However, there will likely be potential delays due to Covid -19
related supply chain material delays; we are in the process of understanding how much of an impact this will bring to the
project completion schedule. The project team is working together to minimize the cost and schedule impact.
After the completion of tenant improvement work, there will be two additional scopes of work scheduled to be completed
by different contractors; exterior envelope repair and painting scope, and covered parking structure construction at the
south end of the western property. These scopes of work, which are budgeted, will be executed by smaller contractors
hired from the Job Order Contracting roster or via low -bid process and to be completed by the fall of 2022.
On October 5, 2021, City of Tukwila received approval from the Department of Ecology on the relief request from the
Shoreline Management Act (SMA) and the Tukwila Shoreline Master Program (SMP) under RCW 90.58.580. This will
allow construction of some structures located within those portions of the property that are not already in shoreline
jurisdiction prior to the restoration construction and anticipated change to the Ordinary High Water Mark, caused by the
development of the new park, Chinook Winds. This is an important milestone in the overall plan for the Public Works
campus development, as it preserves the buildable area for the property, as long as the shoreline regulations do not
change in the near future.
Analysis:
The Tenant Improvements Project is on schedule and is approximately 82% complete. 68% of the project budget being
expended to date. Currently no delays are expected. Please see attached monthly progress report for more detailed
information on construction status.
The attached "Tukwila Maintenance and Fleet Building Renovation CPM Schedule" provides the timeline for construction
progress. To date, we have completed all demolition work, all seismic reinforcement work involving upgraded
foundations, new steel brace frames, and strengthening of existing steel frames; all of the framing and drywall installation
Tukwila City Hall • 6200 Southcentor Boulovar d • Tukwila, WA 98158 • 206.433-3800 • Website: TukwilaWA.gav
1
INFORMATIONAL MEMO
Page 2
in the administrative offices area including the restrooms and locker rooms, and installation of cabinets and finishes have
commenced.
Next Steps
The City is not immediately able to move forward with demolition of the existing UPS building until the property transfer
that occurs in late 2023. However, it is strongly recommended to start preparing for eventual construction of the
structures that will be located within the shoreline jurisdiction buffer areas — thereby securing the Public Works
department's full potential for buildable areas. As project design, permitting and bidding process can take up to two years
on a substantial development of a new building, it is recommended that the Administration building (which is planned in
the shoreline jurisdiction area) design process begin as soon as possible.
As a reminder, the Administration building will be shared by enterprise and general fund divisions, meaning both funds
will be responsible for funding design and construction of the new building. Staff will return to Council in early 2022 to
present opportunities to move forward, maintain project momentum and ensure the City is prepared for the property
transfer in the last quarter of 2023.
Financial Impact and Expenditure Summary
Contract Amount Construction Budget
Lincoln Construction Inc. $5,331,752.13 $6,082,547.92
Invoiced to date 3,692,145.69
Remaining Contract $1,639,606.44
Recommendation
Information only — please see attached monthly construction progress report (Tenant Improvement project) with photos.
Attachments: October Monthly Budget Report
October Monthly Construction Report
Five Week Schedule
Wetland Buffer Maps
2021 CIP Page 56
Phone; 2O6-433-1200 • Email: Mayorta]TukwilaWA,gov + Website: TukwilaWA.gov
2
City of Tukwila - Public Works Fleet & Facilities
TOTAL PROJECT
MONTHLY Budget Report
(REVISED Budget; D-20 Plan Adopted by Council)
Life to Date Costs
as of October 25, 2021 (reconciled w/acctg thru July 11, 2021 GL)
3
COUNCIL REPORTING SUMMARY -
PUBLIC WORKS
Original Budget
Budget Transfers
Current Budget
Committed Budget
Life to Date Costs
Remain'g Committed Remaining Budget
A/E Services (Design & CA)
$ 670,768
$ -
$ 670,768
$ 611,393
$ 524,996
$ 86,397
$ 59,375
Permits/Fees
$ 130,000
$ -
$ 130,000
$ 114,222
$ 74,222
$ 40,000
$ 15,778
Construction
$ 6,715,000
$ (184,077)
$ 6,530,923
$ 5,208,650
$ 3,662,959
$ 1,545,691
$ 1,322,273
Construction (Tax)
$ 662,618
$ -
$ 662,618
$ 516,868
$ 337,241
$ 179,627
$ 145,750
Construction Related Costs
$ 378,186
$ 39,135
$ 417,321
$ 274,845
$ 205,431
$ 69,414
$ 142,476
PM Services (incl Other Professional Svcs)
$ 350,000
$ 93,900
$ 443,900
$ 413,746
$ 349,813
$ 63,933
$ 30,154
Contingency (incl Construction & Project)
$ 843,437
$ 51,042
$ 894,479
$ -
$ -
$ -
$ 894,479
SUBTOTAL -CURRENT MANAGED PROJECT
$ 9,750,009
$ -
$ 9,750,009
$ 7,139,724
$ 5,154,662
$ 1,985,062
I $ 2,610,285
Previously Managed Svcs (Land,A/E,Bond,Demo)
$ 25,949,992
$ -
$ 25,949,992
$ 25,936,198
$ 25,936,198
$ -
$ 13,794
TOTAL -COMBINED PROJECT
$ 35,700,000
$ -
$ 35,700,000
$ 33,075,922
$ 31,090,860
$ 1,985,062
$ 2,624,079
3
TUKWILA PUBLIC SAFETY PROJECTS
Public Works
SOJ
Construction Management Monthly Report
October 2021
Report Reviewed by: Justine Kim
Owner's Representative: Shiels Obletz Johnsen (SOJ)
Architect: SH KS Architects
Development Progress:
• Offices and bathrooms ceiling grid installed
• Office fleet offices framed & upper-level storage stair installed
• Office carpet tile installed
• Hazardous material shed roof framed
• Lunchroom counters installed
• Majority of slab pour -backs complete
Upcoming Construction Activities:
• Complete machine and welding shop partition walls
• Frame floor of surplus parts storage space
• Complete framing of file storage and telecom
• South parking lot slab pour -backs over re-routed sewer line
Budget Status:
• Revised contract amount now $4,842,645
Change Order Status:
• Total Change Orders (1-5) approved to date: $415,424
• Change Order No. 6 is pending approval for $42,068
Schedule Status:
• See attached 5 -week schedule. Final completion date remains unchanged.
Critical Issues:
• None
Tukwila Public Safety Plan - Public Works - Monthly Report
1
4
Framing in West Building
Tukwila Public Safety Plan - Public Works - Monthly Report
2
5
Framing in West Building
Tukwila Public Safety Plan - Public Works - Monthly Report
3
6
Hallway to Lunch Room
Tukwila Public Safety Plan - Public Works - Monthly Report
4
7
Installing Upper Level Storage Staircase
Tukwila Public Safety Plan - Public Works - Monthly Report
5
8
Framing Fleet Offices
Tukwila Public Safety Plan - Public Works - Monthly Report
6
9
Office Room Carpeted
Tukwila Public Safety Plan - Public Works - Monthly Report
7
10
Office Space in Northwest Side of Building
Tukwila Public Safety Plan - Public Works - Monthly Report
8
11
South Side of Building — Shed Roof
Tukwila Public Safety Plan - Public Works - Monthly Report
9
12
Lunchroom Counters
Tukwila Public Safety Plan - Public Works - Monthly Report
10
13
FIVE WEEK CONSTRUCTION SCHEDULE
Project: Tukwila Fleet
#1239
Date:
10/18/2021
Period: 10/18 - 11/19
CONTRACTOR: LINCOLN CONSTRUCTION INC
SUPERINTENDENT: Casey Neuman
PREPARED BY: Casey Neuman
ACTIVITY
MTWT
FSSMTWT
FSSMTWTFSSMTWT
FSSMTWT
F
18
19
20
21
22
23
24
25
26
27
28
29
30
31
1
2
3
4
5
6
7
8
9
1011
12
13
14
15
16
17
18
19
Seahurst - Fleet office rough in
X
X
X
X
X
Seahurst - Bath/Locker lighting rough in
X
X
X
X
X
Seahurst - 1st floor trim
X
X
X
X
X
X
X
X
X
X
Seahurst - Backup Generator rough -in
X
X
X
X
X
Smith Fire - Rough in 1st floor
X
X
X
X
X
Rubenstein's - 1st floor base/transitions
Rubenstein's - Fleet Office
Resolve Industrial - Fall Arrest install
X
X
X
X
X
splay Mfg - FRP bath/shower
X
X
X
X
X
Cabinets/countertops
X
X
X
X
X
Pipe - Air/Water reinstall
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Pipe - Unistrut install
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Pipe - Bathroom Fixture Installation
Pipe - Trench drain install
X
X
X
X
X
Overhead Innovations - OH door install
Todd Robinson Paint - 2nd Floor Walls
X
X
X
X
X
Todd Robinson Paint - 1st Floor ceilings
Todd Robinson Paint - Iron Beams W. shop
X
X
X
X
X
X
X
X
X
X
Acoustics NW - 1st floor tile install
X
X
X
X
X
Acoustics NW - Fleet Office
X
X
X
X
X
Stanely Security - 1st floor offices
Cascade Const. - CMU Header
X
X
X
X
X
Lci - Rebar Epoxy East shop
X
X
X
X
X
Lci - Framing on grid line #4
X
X
X
X
X
Lci - Fleet Office Framing
X
X
X
X
X
Lci - Concrete Slab pours
Grizzly Bar - Trench Drain
X
X
l
14
FIVE WEEK CONSTRUCTION SCHEDULE
Project: Tukwila Fleet
#1239
Date:
10/18/2021
Period: 10/18 - 11/19
CONTRACTOR: LINCOLN CONSTRUCTION INC
SUPERINTENDENT: Casey Neuman
PREPARED BY: Casey Neuman
ACTIVITY
MTWT
FSSMTWT
FSSMTWTFSSMTWT
FSSMTWT
F
Northshore Exteriors - Louvers 2nd floor
X
X
X
X
X
Northshore Exteriors - Shed roof
X
X
X
X
X
Northshore Exteriors - Exterior Walls
X
X
X
X
X
Moe's Welding - Column/I-beam East Shop
X
X
X
X
X
Moe's Welding - Shed roof pandecking
X
X
X
X
X
X
X
XX
X
Capitol H&C - Rough in 1st/2nd Floors
X
XXX
X
Capitol H&C - Overhead Piping shop area
X
X
XXX
CIS - Exterior walls
X
X
XX
X
CIS - Gridline #4
X
X
X
X
X
CIS - Fleet Office
X
X
X
X
X
WBF - (4) Exterior walls Framing
X
X
XX
X
WBF - 2nd floor Telecom ceiling Framing
X
XXXX
WBF - Gridline #4 & fleet office GWB
X
X
XXX
X
X
X
XX
WBF - Bath/Locker ceiling GWB
X
X
X
X
X
15
The Watershed Company
Tukwila Public Works
March 25, 2021
15' BUILDING SETBACK
300' WETLAND BUFFER
(APPROXIMATELY)
Figure 7. Extent of combined wetland buffers/setbacks on the TPW parcels (with existing conditions shown on
the TPW parcels).
16
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2021 to 2026
PROJECT: Public Works Shops Project No. 91630601
DESCRIPTION: Construct a new City Public Works maintenance and operations center, combining all operational functions
at one location. Facility may also include a City Clerk & Police Records Center and Police evidence storage.
Existing Public Works operations and maintenance areas are inadequate structurally and seismically. Current
JUSTIFICATION: land for staging dirt and vactor materials is only temporary. Project includes selling dirt/vactor land, Minkler Shops,
and George Long Shops to acquire the real estate to build an equipment operations center that meets current
codes.
STATUS: Separate from the Public Safety Plan. Was formerly known as City Maintenance Facility.
MAINT. IMPACT: Improves safety and efficiency for First Responders and maintenance operations.
COMMENT:
Based on usage and benefits, it is estimated that the Water, Sewer, and Surface water enterprise funds will
fund 50% of the Public Works Shops with the other 50% funded by Streets, Facilities, & Equipment Rental.
FINANCIAL Through Estimated
(in $000's)
2019 2020 2021
2022
2023
2024
2025
2026
BEYOND TOTAL
EXPENSES
Project Location
:
-Al
Design/PM
722
300
_
500
,
Ai- 1,,
moi
: N
1,522
Land (R/W)
25,462
I r
r,
11111111k
%\.1
25,462
Const. Mgmt.
11
1,050
`
dR�
+�'' j GIS
/
rgt..
`AIN
1,061
Construction
14
624
7,517
20,000
20,000
48,155
TOTAL EXPENSES
26,209
924
8,567
0
500
20,000
20,000
0
0
76,200
FUND SOURCES
Enterprise Funds
8,572
462
4,284
250
20,000
33,568
Councilmatic Bond
5,572
20,000
25,572
REET/ Funds
3,000
3,000
6,000
General Fund
462
1,283
250
1,995
306 Fund Balance
9,065
0
0
0
0
(20,000)
20,000
0
0
9,065
TOTAL SOURCES
26,209
924
8,567
0
500
20,000
20,000
0
0
76,200
2021 - 2026 Capital Improvement Program
56
17
Project Location
:
-Al
NV
_
,
Ai- 1,,
moi
: N
14 q
I r
r,
11111111k
%\.1
`
dR�
+�'' j GIS
/
rgt..
`AIN
30 St i"" • `' / \*
2021 - 2026 Capital Improvement Program
56
17