HomeMy WebLinkAboutFIN 2021-11-22 COMPLETE AGENDA PACKETCity of Tukwila
Finance and Governance
Committee
O Zak Idan, Chair
O Kathy Hougardy
O Cynthia Delostrinos Johnson
AGENDA
Distribution:
Z. Idan
K. Hougardy
C. Delostrinos Johnson
K. Kruller
V. Seal
D. Quinn
T. McLeod
Mayor Ekberg
D. Cline
R. Bianchi
C. O'Flaherty
A. Youn
L. Humphrey
MONDAY, NOVEMBER 22, 2021— 5:30 PM
HAZELNUT CONFERENCE ROOM
(At cast cntrancc of City Hall)
THIS MEETING WILL NOT BE CONDUCTED AT CITY FACILITIES
BASED ON THE GOVERNOR'S PROCLAMATION 20-28.
THE PHONE NUMBER FOR THE PUBLIC TO LISTEN TO THIS
MEETING IS: 1-253-292-9750, Access Code 973303373#
Click here to: Join Microsoft Teams Meeting
For Technical Support during the meeting call: 1-206-433-7155
Item
Recommended Action
1. BUSINESS AGENDA
a. Monthly General Fund update.
a. Discussion only.
Pg.1
Tony Cullerton, Deputy Finance Director
b. 2021 3rd Quarter investment report.
b. Discussion only.
Pg.7
Vicky Carlsen, Finance Director
c. 2021 Committee work plan.
c. Discussion only.
Pg.15
Laurel Humphrey, Legislative Analyst
d. Return to in-person/hybrid City Council meetings.
d. Discussion only.
Pg.17
Laurel Humphrey, Legislative Analyst
2. MISCELLANEOUS
Next Scheduled Meeting: December 13, 2021
S. The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk's Office at 206-433-1800 (TukwilaCityClerk@TukwilaWA.gov) for assistance.
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance & Governance Committee
FROM: Vicky Carlsen, Finance Director
BY: Aaron Williams, Fiscal Manager
CC: Mayor Ekberg
DATE: November 22, 2021
SUBJECT: September 2021 General Fund Departmental Budget -to -Actuals Report
Summary
The purpose of the September 2021 General Fund Financial Report is to summarize for the City Council the
general state of departmental expenditures and to highlight significant items. The following provides a high-level
summary of the departmental financial performance.
The September 2021 Report is based on financial data available as of November 14, 2021, for the period ending
September 30, 2021. Additional details can be found within the included financial report.
Expenditures
General Fund departmental expenditures totaled $42.52 million through September, which is $92 thousand less
than the allocated budget of $42.61 million. Department 20, which is transfers to other funds, totaled $3.37
million, which is $849 thousand less than the allocated budget. The allocated budget is calculated to reflect year-
to-date spending patterns of the previous year.
Through the end of September, one department exceeds allocated budget. The Fire Department continues to
exceed allocated budget primarily due to use of overtime. Approximately a third of overtime can be attributed to
reimbursable overtime; specifically, the COVID testing site as well as a repeater malfunction. A budget
amendment of just over $1 million was presented to City Council in November. Based on current information,
the Fire Department should stay within the amended budget.
Staff continues to closely monitor departmental budgets and will continue to keep the City Council fully informed
of additional budgetary concerns through the end of the year. It should be noted that the budget reflected in the
charts on the next few pages do not include the amendments as Council has not yet formally approved the
budget amendment ordinance.
1
INFORMATIONAL MEMO
Page 2
Departmental Variances
All but one General Fund department was under their allocated budget through September 2021. Noteworthy
variances are:
• The Fire Department is now $901 thousand over the allocated budget of $9.2 million. The
variance is related to overtime & associated benefits compared to the allocated budget. A
budget amendment for the Fire Department was included in the final budget amendment.
Based on information as of November 1, 2021, the budget amendment should prevent the
Fire Department from exceeding the amended budget. If use of overtime exceeds the current
estimated usage through the end of the year, the department could exceed the amended
budget.
The chart below provides additional details on overtime associated with the Fire Department.
Fire Overtime Summarized - Through
Reimbursable OT
Category Salary Benefits Total
September 30, 2021
Unreimbursable OT
Category Salary Benefits Total
Billable Contractor
$ 10,371
$ 1,362
$ 11,733
Minimum Staffing
$ 447,777
$ 58,793
$ 506,570
COVID Testing Site
217,097
28,505
245,602
Instructor
17,470
2,294
19,764
Repeater Malfunction
77,454
10,170
87,624
Training
16,351
2,147
18,498
Fire Prevention
46,412
6,094
52,506
Fire Investigation
7,463
980
8,443
Academy
26,337
3,458
29,795
Public Safety Plan
8,847
1,162
10,009
Meetings
8,534
1,121
9,655
Shift Extension
8,214
1,078
9,292
Special Assignment
11,865
1,558
13,423
Other
34,441
4,522
38,963
Totals
$ 304,922
$ 40,036
$ 344,958
$ 633,711
$ 83,206
$ 716,917
Budget Amendments
Budget amendments have been submitted to City Council for final approval. The chart on the next page provides
a list of budget amendments that Council previously provided consensus for. Budget amendments include in the
chart are also included in the final amendment.
2
INFORMATIONAL MEMO
Page 3
Council Meeting Date Summary of Budget Amendment
14/5 regular meeting Contract for BHC Consultants for structural plan review. Cost neutralas this is a revenue backed contract. Any increase in
expenditures will also include the same increase in revenue
14/5 regular meeting Contract for Reid Middleton for structural plan review. Cost neutral as this is a revenue backed contract. Any increase in
expenditures will also include the same increase in revenue
L.
15/10 COW
Consensus to use new funding (SST) to restore service levels and cover certain contractual obligations. Budget
amendment will include increasing both revenue and expenditures by the same amount.
.5/17 regular meeting Acceptance of Sound Transit System Access grant. Both revenue and expendiitures will be increased by the same
15/24 COW
!6/14 COW
!6/14 COW
!6/21 regular meeting
8/2 regular meeting
8/2 regular meeting
!8/23 COW
!9/20 regular meeting
amount, net effect of zero
Use of SST funds to complete the transfer of records from the offsite storage location to City Hall. Use of SST is estimated!
to be $40k. Again revenue backed so net effect of zero to the general fund
•— -------•—•—•-------•—•-------•—•—•-------•—•------J
BNSF Alternative Access Study for up to $1.25 million
Fire advisory Task Force Consulting for up to $80 thousand
TDM regional mobility grant award, no effect on general fund
Summer Experience & Enrichment for Kids Fund (SEEK) grant, no effect on the general fund as there is no match required!
Restore before and after school programming, funded by ARPA so both revenue and expenditure budgets will be adjusted
Reclassify Jail Alternative Specialist to Court Support Services Case Manager and increase from .75 FTE to 1.0 FTE. Will I
require ongoing funding source
— —•— ----•— —•—•— ---1
1.25 FTE for Municipal Court and 1.0 FTE for Police to staff chool zone automated traffic cameras. Costs are expected to j
be covered by the school zone automated traffic camera program.
3
INFORMATIONAL MEMO
Page 4
Year to Date Department Expenditures Compared to Allocated Budget
Through September 2021
City Council ;
Mayor's Office
Administrative Services
Finance
Recreation
Community Development,
Municipal Court
Police
Fire
Public Works
Dept 20
$0 $2,000 $4,000 $6,000 $8,000 $10,000 $12,000 $14,000 $16,000
Thousands
■YTD Actual ■YTD Budget
GENERAL FUND
CITY OF TUKWILA
GENERAL FUND EXPENDITURES
Year -to -Date as of September 30, 2021
Percent of year completed
4
75%
EXPENDITURES BY
DEPARTMENT
BUDGET
ACTUAL
COMPARISON OF RESULTS
2021
ANNUAL
2021
ALLOCATED
2019
2020
2021
Allocated Budget
vs Actuals
OVER/(UNDER)
% CHANGE
%
IE(PBIDE)
2019/
2020
2020/
2021
01
City Council
$ 363,618
$ 266,445
$ 272,796
$ 258,036
$ 253,424
$ (13,021)
70%
-5%
-2%
03
Mayor's Office
2,104,126
1,474,683
1,642,915
1,554,800
1,457,838
(16,845)
69%
-5%
-6%
04
Administrative Services
4,984,464
3,610,820
3,364,561
3,148,377
3,509,348
(101,473)
70%
-6%
11%
05
Finance
3,049,858
2,407,326
1,864,726
1,896,822
1,975,514
(431,812)
65%
2%
4%
07
Recreation
4,260,543
3,205,083
3,753,069
3,006,621
3,110,155
(94,929)
73%
-20%
3%
08
Community Development
4,069,943
2,901,539
2,672,668
2,298,178
2,870,633
(30,906)
71%
-14%
25%
09
Municipal Court
1,272,888
931,104
957,885
937,685
905,731
(25,373)
71%
-2%
-3%
10
Police
18,286,665
13,402,023
13,867,589
12,911,060
13,269,920
(132,103)
73%
-7%
3%
11
Fire
12,706,860
9,196,135
9,516,121
9,193,078
10,096,780
900,645
79%
-3%
10%
13
Public Works
6,584,325
5,212,612
5,962,207
4,991,551
5,066,227
(146,385)
77%
-16%
1%
Subtotal
57,683,290
42,607,771
43,874,537
40,196,208
42,515,570
(92,201)
74%
-8%
6%
20
Dept20
5,462,760
4,218,147
4,441,090
2,929,357
3,368,874
(849,274)
62%
-34%
15%
Total Expenditures
$ 63,146,050
$ 46,825,918
$ 48,315,627
$ 43,125,564
$ 45,884,444
$ (941,474)
73%
-11%
6%
Percent of year completed
4
75%
INFORMATIONAL MEMO
Page 5
GENERAL FUND
CITY OF TUKW ILA
GENERAL FUND EXPENDITURES
Year -to -Date as of September 30, 2021
SUPPLIES, SERVICES AND
CAPITAL
SALARIES AND BENEFITS
BUDGET
ACTUAL
ACTUAL
COMPARISON OF RESULTS
COMPARISON OF RESULTS
2021
ANNUAL
2021
ANNUAL
2021
ALLOCATED
2019
2020
2021
Allocated Budget
vs Actuals
OVER/(UNDER)
% CHANGE
% CHANGE
%
EXPENDED
2019/
2020
2020/
2021
11
Salaries
$ 28,723,860
$ 21,603,747
$ 21,166,028
$ 21,051,723
$ 20,854,052
$ (749,694)
73%
-1%
-1%
12
Extra Labor
347,528
310,896
661,845
126,788
133,207
(177,689)
38%
-81%
5%
13
Overtime
1,218,115
855,938
1,316,668
870,752
1,657,357
801,419
136%
-34%
90%
15
Holiday Pay
515,500
89,606
91,860
69,718
78,815
(10,791)
15%
-24%
13%
21
FICA
1,872,655
1,412,444
1,390,754
1,307,355
1,325,755
(86,690)
71%
-6%
1%
22
Pension-LEOFF
899,828
692,387
654,764
791,952
720,983
28,596
80%
21%
-9%
23
Pension-PERS/PSERS
1,631,377
1,228,085
1,321,081
1,241,113
1,172,061
(56,024)
72%
-6%
-6%
24
Industrial Insurance
875,820
673,378
597,297
663,012
686,508
13,129
78%
11%
4%
25
Medical & Dental
6,904,119
5,012,308
4,302,924
4,670,637
5,178,089
165,781
75%
9%
11%
26
Unemployment
--
889,957
17,588
27,319
36,827
36,827
-
55%
35%
28
Uniform/Clothing
8,525
2,202
2,146
1,334
2,330
128
27%
-38%
75%
Total Salaries & Benefits
$ 42,997,327
$ 31,880,992
$ 31,522,954
$ 30,821,703
$ 31,845,984
$ (35,008)
74%
-2%
3%
SUPPLIES, SERVICES AND
CAPITAL
BUDGET
ACTUAL
COMPARISON OF RESULTS
2021
ANNUAL
2021
ALLOCATED
2019
2020
2021
Allocated Budget
vs Actuals
OVER/(UNDER)
% CHANGE
%
EXPENDED
2019/
2020
2020/
2021
0
Transfers
$ 5,462,760
$ 4,218,147
$ 4,441,090
$ 2,929,357
$ 3,368,874
$ (849,274)
62%
-34%
15%
31
Supplies
1,055,711
718,146
1,225,245
556,877
570,868
(147,278)
54%
-55%
3%
34
Items Purchased for resale
13,000
11,876
18,359
1,729
1,905
(9,971)
15%
-91%
10%
35
Small Tools
66,450
49,205
80,407
70,424
59,228
10,023
89%
-12%
-16%
41
Professional Services
5,439,071
3,725,807
4,371,162
3,558,122
4,039,117
313,310
74%
-19%
14%
42
Communication
481,810
354,438
297,195
341,050
303,510
(50,928)
63%
15%
-11%
43
Travel
83,196
78,318
147,231
32,901
22,256
(56,062)
27%
-78%
-32%
44
Advertising
34,750
18,549
14,255
7,998
6,209
(12,340)
18%
-44%
-22%
45
Rentals and Leases
2,166,137
1,311,764
2,238,498
972,865
1,598,856
287,092
74%
-57%
64%
46
Insurance
1,030,329
1,030,329
889,957
987,671
1,113,881
83,552
108%
11%
13%
47
Public Utilities
1,991,445
1,777,205
1,726,097
1,641,610
1,902,495
125,290
96%
-5%
16%
48
Repairs and Maintenance
651,669
373,845
436,924
480,356
350,520
(23,325)
54%
10%
-27%
49
Miscellaneous
1,153,730
888,299
861,026
717,410
624,558
(263,741)
54%
-17%
-13%
64
Machinery& Equipment
518,665
388,999
45,228
5,495
76,184
(312,815)
15%
-88%
1287%
Total Operating Expenses
20,148,723
14,944,926
16,792,672
12,303,862
14,038,460
(906,467)
70%
-27%
14%
Total Expenses
$63,146,050
$46,825,918
$48,315,627
$43,125,564
$45,884,444
$ (941,474)
73%
-11%
6%
Percent of year completed
75%
5
6
City of Tukwila
INFORMATIONAL MEMORANDUM
TO: Finance & Governance Committee
FROM: Vicky Carlsen, Finance Director
BY: Aaron Williams, Fiscal Manager
CC: Mayor Ekberg
DATE: November 22, 2021
SUBJECT: 2021 3rd Quarter Cash & Investment Report
ISSUE
Allan Ekberg, Mayor
The Quarterly Cash & Investment Report is provided to the Finance Committee in accordance with the City's
Investment Policy.
SUMMARY OF INVESTMENT POLICY
It is the policy of the City of Tukwila to invest public funds in a manner that will provide maximum security with
the highest investment return while meeting the daily cash flow demands of the City while conforming to all state
and local statutes governing the investment of public funds.
INVESTMENT HOLDINGS
As of September 30, 2021, the portfolio totaled $71.8 million comprised of $68.8 million in cash and cash
equivalents and $3.0 million in longer term investments. The attached "Cash and Investment Report" provides
additional details on the cash and investment holdings of the City.
Below is a comparison of the current portfolio allocation compared to the prior year-end.
Portfolio Allocation 9/30/2021
Operating Cash 8,962,681 12%
LGIP 44,725,094 62%
Money Market 15,145,165 21%
Certificates of Deposit 0%
Government Agencies 2,000,000 3%
Municipal Bonds 1,000,000 1%
71,832,941
Portfolio Allocation 12/31/2020
Operating Cash 10,358,248 15%
LGIP 41,690,157 59%
Money Market 15,123,022 22%
Certificates of Deposit 2,106,948 3%
Government Agencies 0%
Municipal Bonds 1,000,195 1%
70, 278, 570
Government
Agencies, 3%
Certificatesof�
Deposit, 0%
Money/
Market, 21%
Municipal
Bonds, 1%
\LGIP,62%
Operating
Cash, 12%
7
INFORMATIONAL MEMO
Page 2
INVESTMENT ACTIVITY
Total year to date investment earnings through September 30th were $108 thousand. Longer term investments
held by the City are projected to pay $21 thousand during the remainder of the year. During the third quarter
one bond investment was called and redeemed. In early October an additional $2 million bond investment was
purchased for a term of 3.5 years and a yield to maturity of 0.75%. Additional Bond investments will be pursued
during the year as opportunities are identified.
The chart below provides the investment income Budget to Actual for the Government Funds and Enterprise
funds.
Investment Income Annual Budget YTD Actuals Pct of Budget
Government Funds
Enterprise Funds
$ 290,500 $ 71,087 24.5%
118,000 37,068 31.4%
$ 408,500 $ 108,155 26.5%
RETURN ON INVESTMENTS
The current overall portfolio yield on September 30th was 0.15% with the Washington State LGIP and the
Columbia Bank money market accounts earning 0.087% and 0.18%, respectively. Longer term investment
holdings have an average return of 0.79%.
POLICY COMPLIANCE AND LIQUIDITY ANALYSIS
The investment portfolio profile is within the range of all investment policy parameters. Throughout the pandemic,
with the uncertainty of City revenues, longer term bond investments were not pursued, prioritizing liquidity of the
portfolio in the short term to ensure we could meet the obligations of the City. This year we have begun
expanding our investment holdings, keeping in mind the uncertainty of interest rates and high inflation in the
economy. As we accumulate new portfolio holdings, we are targeting the more favorable rates in the 3-5 year
maturity range. New bond investments made this year have been in this maturity range, with call options on
most, to maximize returns.
See "Policy Compliance & Liquidity Analysis" attachment for additional detail.
The portfolio benchmark is the 2 -year treasury rate, which is closely tied to the changes in the Federal Reserve
Fed Funds Rate. In response to the COVID-19 pandemic, there were significant cuts to the Fed Funds Rate
reducing the rate to the current target of 0.00%-0.25%. The 2 -year treasury note rate has slightly increased
recently, currently hovering around 0.28% as of September 30th
8
INFORMATIONAL MEMO
Page 3
Recent indications from the Federal Reserve
Board are that they may begin to rise interest rates
in mid -2022 or early 2023; but high inflation and
other economic factors could change those plans.
The chart to the right illustrates the 2 -year treasury
rate over the past 5 years.
The investment portfolio will continue to be
managed to take advantage of investment
opportunities as they arise while maintaining
adequate liquidity to meet obligations.
RECOMMENDATION
Presentation is for information only.
ATTACHMENTS
2021-Q3 Cash and Investment Report
Policy Compliance & Liquidity Analysis
3.00%
2.50%
2.00%
1.50%
1.00%
0.50%
0.00%
2 -Year Treasury Note Rate
N II, I, N 00 00 00 00 01 01 01 01 0 0 0 0 .-I '-I 1-1
N N a-1 a-1 .-1 N N N N N N N N
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
N \ N N \ N N N N \ N \ N N N N N \ \
a\—I e\—I N . \ a\-1 N N a\—I a\1 a\-1 a\1 N
\ \ \ \ \ 01 \ \ \ \
M1 lD 01 N M lD 01 N 111 0 01 N tv1 l0 01 N M LID O1
9
10
Depository
CASH & CASH EQUIVALENTS
CITY OF TUKWILA
Cash and Investment Details
CASH & INVESTMENT REPORT
September 30, 2021
Investment Maturity
Type Date
Balance
(d)
Current Annualized
Rate Return
US Bank Operating Cash Depository (b) 8,962,681 0.20% 17,925 (e)
Washington State Treasurer LGIP Investment Pool (b) 44,725,094 0.09% 38,911 (f)
Columbia Bank Money Market (b) 15,145,165 0.18% 27,261 (f)
Total Cash & Cash Equivalents 68,832,941
0.12% 84,097
Agency / Issuer
INVESTMENTS
Agencies
Federal Home Loan Bank
Federal Farm Credit Bank
(a) (c)
Rating Investment Purchase Maturity Term Yield to Annualized
Moody's Type Date Date Yrs. Face Value Maturity Return
Aaa US agency 02/2021 2/24/2026 4.3 1,000,000 0.63% 6,250
Aaa US agency 06/2021 6/15/2026 4.7 1,000,000 0.90% 9,000
TOTAL AGENCIES
2,000,000 0.76% 15,250
Taxable Municipal Bonds
Metro Oregon GL Txbl
Aaa LTGO 06/2021 6/1/2026 4.7 1,000,000 0.83% 8,300
TOTAL MUNICIPAL BONDS 1,000,000
0.83% 8,300
Total Investments
3,000,000 0.79% 23,550
Interest earned from matured/called investments
TOTAL CASH, CASH EQUIVALENTS & INVESTMENTS $ 71,832,941 0.15% $ 107,647
(a) Term is calculated to final maturity or call date if bond has been called.
(b) No fixed maturity, funds are available within one day.
(c) Yield to Maturity represents average rate for the year for various investment vehicles.
(d) Annualized return represents annual earnings at current rate.
(e) Represents earning credit from US Bank. City earned interest up to the amount of fees.
(f) Current rate reflects most recent interest rate for each depository account.
Current Portfolio Yield
Current Portfolio Allocation
Agencies, Municipal
3% Bonds,1%
CDs, 0%
Money.
Market,
21%
LGIP, 62%
Cash, 12%
11
12
CITY OF TUKWILA
Policy Compliance & Liquidity Analysis
CASH & INVESTMENT REPORT
September 30, 2021
Portfolio
Liquidity Analysis & Maturity Diversification Amount
As of Report Date
Available
Within 1 Year
Funds immediately available - US Bank,
State LGIP, Money market $ 68,832,941 $ 68,832,941
Fixed Maturity Investments, maturing in:
0-90 days after Report Date
91-180 days after Report Date
181-270 days after Report Date
271-360 days after Report Date
Investments maturing in 1 year or less
Investments maturing in 1-2 years
Investments maturing in 2-3 years
Investments maturing in 3-5 years 3,000,000
Investments maturing in 6-10 years
Investments maturing in more than 1 year
and less than 10 years.
TOTALS $ 71,832,941 $ 68,832,941
96%
3,000,000
Available
Within 5
Years
$ 68,832,941
3,000,000
$ 71,832,941
100%
Available in
5 - 10 Years
0%
Financial Institution Diversification
US Bank
Columbia Bank
Sound Community Bank
Investments in Financial Institutions
Investments in US Government and other
non-financial institutions
Total
Investment Mix
Depository
State Investment Pool
Money market
Certificate of Deposit
US Agency
Municipal Bonds
Total
Portfolio
Amount
$ 8,962,681
15,145,165
% of Total
12.5%
21.1%
0.0%
24,107,846 33.6%
47,725,094 66.4%
$ 71,832,941 100.0%
Portfolio
Amount
8,962,681
44,725,094
15,145,165
2,000,000
1,000,000
% of Total
12.5%
62.3%
21.1%
0.0%
2.8%
1.4%
71,832,941 100.0%
POLICY Policy
MAXIMUM Met?
50.0% Yes
50.0% Yes
50.0% Yes
POLICY
MAXIMUM
insured by PDPC
75.0%
insured by PDPC
insured by PDPC
75.0%
no limit specified in policy
Policy
Met?
Yes
Yes
Yes
Yes
Yes
Yes
Weighted Average Maturities:
State LGIP and Money Market funds
Certificates of deposit
Government Agency bonds
Municipal bonds
Total Investments
POLICY MAXIMUM
Policy Met?
Years
0.0
n/a
4.5
4.7
0.2
3.5
Yes
Note: Operating cash and cash equivalents are not factored into the
Portfolio Investments weighted average maturity.
Performance Analysis
Current portfolio yield 0.15%
Benchmarks:
2 year treasury
0.25%
Local Govt Invst Pool 0.09%
13
14
Tukwila City Council Finance & Governance Committee - 2021 Work Plan
Zak Idan, Chair; Kathy Hougardy, Cynthia Delostrinos Johnson
Description
Qtr
Dept
Action or
Briefing
Status/Notes
1.
ERP Implementation Briefings
1-4
FIN
A
Ongoing
2.
2021-2022 Budget Survey
1
CC, FIN
B
Complete
3.
COVID-19 Community Assistance - Utility Payments
1
FIN
A
Complete
4.
Ordinance: Appeals Authority for Animal Control
1
DCD
A
Complete
5.
City Council Procedures/Code Ordinance
1
CNCL
A
Complete
6.
Resolution: Amending Public Safety Bond Financial
Oversight Committee Charter
1
CNCL
A
Complete
7.
Grant application: S. 115th St. Property Acquisition
2
PR
A
Complete
8.
Ordinance: Debt Issuance
2
FIN
A
Complete
9.
Department 20 Review
2
FIN
B
Complete
10.
Disposition of former Fire Station 52 site
2
AS/PR
B
Complete
11.
Marijuana Tax Revenue/Zoning considerations
2
CNCL
A/B
Complete
12.
Contract: relocation of Records Center
2
CC
A
Complete
13.
Agreement: Veterans, Seniors and Human Services Levy
2
PR
A
Complete
14.
Technology options for return to in-person meetings
2
TIS
A/B
6/14,11/22
15.
Fleet Leasing Proposal
2
FIN
B
Complete
16.
Early Learning Facilities Impact Fee Waivers
3
ED
A
Complete
17.
New Councilmember Onboarding Discussion
3
CNCL
B
Complete
18.
Grant Agreement for Summer Experiences & Enrichment
3
PR
A
Complete
19.
Public Works Shops Debt Issuance
3
FIN
A
Complete
20.
Municipal Court Judge Salary Ordinance
3
FIN
A
Complete
21.
Resolution cancelling unclaimed property
3
FIN
A
Complete
22.
Resolution cancelling accounts receivable
3
FIN
A
Complete
23.
HR Department Staffing Request
4
HR/PD
A
Complete
24.
Foster Golf Capital Purchases
4
PR
A
Complete
25.
Taxy Levy Legislation
4
FIN
A
Complete
26.
Resolution adopting 2022 Legislative Agenda
4
AS
A
Complete
27.
GIS Software Agreement
4
TIS
A
Complete
28.
Bond Counsel Contract
4
FIN
A
Complete
29.
Investment Policy
4
FIN
A
Complete
30.
2021-2022 Budget Amendment Ordinance
4
FIN
A
Complete
31.
Prioritization of city services/COVID recovery/ARPA
1-4
A
Phase 1-2 Complete
32.
Newporter land sale
TBD
ED
A
1
City of Tukwila
Updated November 16, 2021
Tukwila City Council Finance & Governance Committee - 2021 Work Plan
33.
Longacres Parcel land sale
TBD
ED
A
34.
Public Records Requests Impacts
TBD
CC
B
35.
City-wide Fee Schedule
FIN
B
2022
36.
Debt policy
FIN
A
2022
37.
Compensation/healthcare policy
HR
A
2022
38.
Performance Indicators
ALL
A
2022
Standard Reports/Briefings
Frequency
Dept.
Revenue and Investment Reports
Quarterly
FIN
Department Budget to Actual Reports
Monthly
FIN
Committee work plan
2-4 x
Council
Public Safety Bond Financial Oversight Committee Report(s)
Complete
2
City of Tukwila
Updated November 16, 2021
W
i City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance & Governance Committee
FROM: Laurel Humphrey, Legislative Analyst
DATE: November 12, 2021
SUBJECT: Return to In-Person/Hybrid Meetings
ISSUE
Staff is seeking Committee discussion and direction on Council meeting format.
BACKGROUND
Due to the COVID-19 emergency, the Tukwila City Council has been conducting its Committee
and Council meetings virtually since March 30, 2020 in compliance with Governor's
Proclamation 20-28. Virtual Council meetings using the MS Teams platform have been
running well, including a public comment component. Committee meetings are now audio
and video recorded due to the MS Teams interface, providing greater accessibility and
transparency for the public. Public attendance at both Committee and Council meetings
appears to be higher with the virtual meeting format.
Proclamation 20-28.15, in effect until termination of the public health emergency, requires
that all public meetings must be held remotely and agencies must provide an option for the
public to attend through, at minimum, telephonic access. However, it also added an ability
for agencies to hold an in-person component to a public meeting in addition to the
remote/telephonic requirement with certain conditions. Due to this, the City Council held its
annual retreat in person on June 11-12. As of June 30, 2021, agencies can hold in-person
meetings with no restrictions on capacity, no physical distancing requirements, and if all
attendees wear face masks in compliance with King County requirements.
While the City Council recently directed ARPA funding to comprehensive modernization of
meeting rooms, staff has already implemented interim solutions that currently allow for
hybrid Committee and Council meetings.
Currently the City is encouraging employee telework at least through January 3, 2022, which
is in line with many other regional employers. In-person services are also limited as follows:
• City Hall — Mondays & Wednesdays, 8:30 a.m. to 12:00 p.m.
• Permit Center — Mondays & Wednesdays, 8:30 a.m. to 12:00 p.m.
• Human Services — Mondays & Wednesdays, 8:30 a.m. to 12:00 p.m.
• Tukwila Community Center — Mondays through Thursdays 6:30 a.m. to 6:30 p.m., Fridays 6:30
a.m. to 2:30 p.m. and Saturdays 7:30 a.m. to 10:30 a.m.
• Municipal Court — Mondays & Wednesdays from 1:00 p.m. to 4:00 p.m.
• Police Department — Monday — Friday 9:00 AM to 5:00 PM
17
INFORMATIONAL MEMO
Page 2
Staff has not conducted a comprehensive survey of other agencies, but informal inquiries
revealed that meetings of the governing bodies are still largely virtual until technology
improvements allowing hybrid meetings can be implemented.
RECOMMENDATION
Staff is seeking Committee discussion on next steps and the various considerations involved
in resuming an in-person component to meetings. What additional information would be
useful for the City Council to make the determination? Considerations include:
• Virus transmission rates and safety of Councilmembers, staff and public.
• Face covering requirement for those in person- discussions could be more difficult to
hear.
• Correlation with employee telework status.
ATTACHMENTS
Governor's Proclamation 20-28.15
State of Washington "Miscellaneous Venues" COVID-19 Requirements
18
STATE OF WASHINGTON
-� OFFICE OF GOVERNOR JAY INSLEE
PROCLAMATION BY THE GOVERNOR
AMENDING AND EXTENDING
PROCLAMATIONS 20-05 and 20-28, et seq.
20-28.15
Open Public Meetings Act and Public Records Act Proclamations
WHEREAS, on February 29, 2020, I issued Proclamation 20-05, proclaiming a State of Emergency
for all counties throughout the state of Washington as a result of the coronavirus disease 2019
(COVID-19) outbreak in the United States and confirmed person-to-person spread of COVID-19 in
Washington State; and
WHEREAS, as a result of the continued worldwide spread of COVID-19, its significant progression
in Washington State, and the high risk it poses to our most vulnerable populations, I have subsequently
issued several amendatory proclamations, exercising my emergency powers under RCW 43.06.220 by
prohibiting certain activities and waiving and suspending specified laws and regulations; too
WHEREAS, to enable public meetings to occur while maintaining the social distancing and limitations
on in-person interactions necessary to curtail the spread of COVID-19, on March 24, 2020, I issued
Proclamation 20-28, prohibiting in-person meetings and waiving and suspending laws and rules
concerning RCW 42.56, the Public Records Act, and RCW 42.30, the Open Public Meetings Act that
hindered conducting public meetings remotely; and
WHEREAS, under the provisions of RCW 43.06.220(4), the statutory waivers and suspensions of
Proclamation 20-28, et seq., have been periodically extended by the leadership of the Washington State
Senate and House of Representatives, and which I have acknowledged and similarly extended the
prohibitions therein in subsequent sequentially numbered proclamations, which proclamations also
contained modifications and guidance regarding the waivers, suspensions, and prohibitions; and
WHEREAS, on January 15, 2021, under the provisions of RCW 43.06.220(4), the statutory waivers
and suspensions of Proclamation 20-21, et seq., were extended by Senate Concurrent Resolution 8402
until the termination of the state of emergency pursuant to RCW 43.06.210, or until rescinded,
whichever occurs first; and
WHEREAS, to fully extend Proclamations 20-28, et seq., it is also necessary for me to extend the
prohibitions provided therein; and
WHEREAS, the Washington State Military Department Emergency Management Division, through
the State Emergency Operations Center, continues coordinating resources across state government to
address the impacts and long-term effects of the emergencies on Washington State and its people.
NOW, THEREFORE, I, Jay Inslee, Governor of the state of Washington, as a result of the above -
noted situation, and under Chapters 38.08, 38.52, and 43.06 RCW, do hereby proclaim that a State of
Emergency continues to exist in all counties of Washington State, that Proclamation 20-05 and all
19
amendments thereto remain in effect as otherwise amended, and that Proclamations 20-28, et seq., are
amended to (1) recognize the extension of statutory waivers and suspensions therein by the
Washington State Legislature until termination of the state of emergency pursuant to RCW 43.06.210,
or until rescinded, and (2) similarly extend the prohibitions therein until termination of the state of
emergency pursuant to RCW 43.06.210, or until rescinded, whichever occurs first.
I again direct that the plans and procedures of the Washington State Comprehensive Emergency
Management Plan be implemented throughout state government. State agencies and depai linents are
directed to continue utilizing state resources and doing everything reasonably possible to support
implementation of the Washington State Comprehensive Emergency Management Plan and to assist
affected political subdivisions in an effort to respond to and recover from the COVID-19 pandemic and
wildfires.
I continue to order into active state service the organized militia of Washington State to include the
National Guard and the State Guard, or such part thereof as may be necessary in the opinion of The
Adjutant General to address the circumstances described above, to perform such duties as directed by
competent authority of the Washington State Military Department in addressing the outbreak.
Additionally, I continue to direct the Depatlnient of Health, the Washington State Military Department
Emergency Management Division, and other agencies to identify and provide appropriate personnel
for conducting necessary and ongoing incident related assessments.
Violators of this order may be subject to criminal penalties pursuant to RCW 43.06.220(5).
Signed and sealed with the official seal of the state of Washington on this 19th day of January, A.D.,
Two Thousand and Twenty -One at Olympia, Washington.
BY THE GOVERNOR:
/s/
Secretary of State
20
2
By:
/s/
Jay Inslee, Governor
Miscellaneous Venues
COVID-19 Requirements
As of June 30, 2021 the following apply to governing bodies of public agencies opting to host in-person
public meetings under the Open Public Meetings Act, as permitted under Emergency Proclamation 20-
28, et seq.:
• No restrictions on capacity.
• No physical distancing requirements.
• Follow current applicable face covering requirements as outlined in: Proclamation 20-25, et seq.,
Secretary of Health Order 20-03.4, and LNI Publication F414-164-000.
Updated 08/31/2021 1 I P a g e
21
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