The URL can be used to link to this page

Home My WebLink AboutREG 2021-12-06 COMPLETE AGENDA PACKETTukwila City Council Agenda REGULAR MEETING •❖ 44: -.4" -ILA wQs Q 4 "',n 2 190$ Allan Ekberg, Mayor Councilmembers: ❖ Verna Seal ❖ Kathy Hougardy David Cline, City Administrator ❖ De'Sean Quinn ❖ Thomas McLeod Kate Kruller, Council President ❖ Zak Idan ❖ Cynthia Delostrinos Johnson THE MEETING WILL 20-28 ADOPTED ANY PUBLIC AGENCY, RCW 42.30 UNLESS NOT BE CONDUCTED AT TUKWILA CITY HALL, BASED ON THE GOVERNOR'S PROCLAMATION 2020 WHICH SAYS IN PART: TO RCW 42.30, IS PROHIBITED FROM CONDUCTING ANY MEETING, SUBJECT TO MARCH 24, SUBJECT (A) THE MEETING IS NOT CONDUCTED IN-PERSON AND INSTEAD PROVIDES AN OPTIONS) FOR THE PUBLIC TO ATTEND THE PROCEEDINGS THROUGH, AT MINIMUM, TELEPHONIC ACCESS, ..." THE PHONE NUMBER FOR THE PUBLIC TO LISTEN TO THE MEETING IS: 1-253-292-9750, ACCESS CODE: 670077847#. Click here to: Join Microsoft Teams Meeting For Technical Support during the meeting call; 1-206-433-7155 Monday, December 6, 2021; 7:00 PM • Ord #2665 • Res #2033 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Salish people. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS— including comment on items both on and not on the meeting agenda * 2021 update * Those wishing to provide public comments now have the opportunity to verbally address the City Council via phone or Microsoft Teams up to 5 minutes for items both on and not on the meeting agenda. take advantage of this option, please email citycouncil@tukwilawa.gov with for To your meeting. to name and the topic you wish to speak on by 5:00 PM on the date of the meeting. Please clearly indicate that your message is for public comment during the You will receive further instructions and be called upon during the meeting address the City Council. 4. CONSENT AGENDA a. Approval of Minutes: 11/15/21 (Regular Mtg.); 11/22/21 (Special Mtg.) b. Approval of Vouchers c. Park lease agreements: [Reviewed and forwarded to Consent by the Community Services and Safety Committee on 11/15/21.] (1) Authorize the Mayor to sign a lease agreement with the Tukwila School District for Duwamish Park. (2) Authorize the Mayor to sign a lease agreement with the Tukwila School District for Joseph Foster Memorial Park. (3) Authorize the Mayor to sign a lease agreement with the Tukwila School District for Riverton Park. d. Award a bid and authorize the Mayor to sign a contract with Road Construction Northwest, Inc., for the West Valley Highway/ Longacres Way construction project in the amount of $3,590,407.40 (plus contingency). [Reviewed and forwarded to Consent by the Transportation and Infrastructure Services Committee on 11/22/21.] (continued...) Pg.1 Pg.5 Pg.13 Pg.21 Pg.33 REGULAR MEETING December 6, 2021 Page 2 4. CONSENT AGENDA (cont.) e. Authorize the Mayor to sign a contract with KPG, Inc., for the 2022 Overlay Program in the amount of $149,400.00. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Services Committee on 11/22/21. J f. Authorize the Mayor to sign Amendment No. 1 to contract #20-131 with KPG, Inc., for the Surface Water Fund — East Marginal Way South Stormwater Outfalls project in the amount of $54,446.00. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Services Committee on 11/22/211 Pg.45 Pg.67 5. UNFINISHED BUSINESS a. Weekly COVID-19 report. b. A resolution adopting a Legislative Agenda for use during the 2022 Washington State Legislative Session. c. An ordinance amending Ordinance Nos. 2462 and 2538, as codified at Tukwila Municipal Code Sections 3.90.050 and 3.90.060, to amend eligibility criteria and to allow new applications for Multi - Family Residential Property Tax Exemptions to be submitted. d. Legislation updating the Investment Policy: (1) An ordinance repealing Ordinance No. 1916 relating to the City's Investment Policy, thereby eliminating Tukwila Municipal Code Chapter 3.28. (2) A resolution adopting an Investment Policy. Pg.87 Pg.95 Pg.101 Pg.107 Pg.109 Pg.111 6. NEW BUSINESS a. A resolution honoring former Mayor Jim Haggerton. b. An update regarding Human Services' pandemic response and resources. c. A resolution recognizing new statewide protections for residential tenants impacted by the COVID-19 pandemic and replacing and repealing Resolution No. 1983. d. Authorize the Mayor to sign an agreement with the Washington State Transportation Improvement Board to accept a grant for sidewalk improvements along Macadam Road South, in the amount of $320,000.00 (City match of $80,000.00). Pg.123 Pg.127 Pg.135 Pg.141 7. REPORTS a. Mayor b. City Council c. Staff — City Administrator Report and Monthly Construction and Budget Report Pg.155 8. MISCELLANEOUS 9. EXECUTIVE SESSION Collective Bargaining — Pursuant to RCW 42.30.140(4)(b); and Property Sale or Lease — Pursuant to RCW 42.30.110(1)(c) (60 minutes total) NO action will follow in the open meeting. 10. ADJOURNMENT This agenda is available at Remote Tukwila Council meetings www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov) WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comments. The City Council will also accept comments on an agenda item when the item is presented in the agenda, but speakers are limited to commenting once per item each meeting. When recognized by the Presiding Officer, please go to the podium if on-site or turn on your microphone if attending virtually and state your name clearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting. Members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. The proponent shall speak first and is allowed 15 minutes to make a presentation. 3. The opponent is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After the proponents and opponents have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/ COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared Ig Mayor's review Council review 12/6/21 SGB ITEM INFORMATION ITEM No. 4.C. 1 STAFF SPONSOR: STEPHANIE GARDNER BROWN ORIGINAL AGENDA DATE: 5/17/21 AGENDA ITEM TITLE Tukwila School District — City of Tukwila Lease Agreements CATEGORY ❑ Discussion Mtg Date 11 Motion Date 12/6/21 ❑ Resolution Mtg Date ❑ Ordinance Meg Date ❑ Bid Meg Date Award ❑ Public Hearing Mtg Date ❑ Other Meg Date Mtg SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ Police ❑ PIE 11 P&R SPONSOR'S This was originally brought to CSS on 7/19/21, after further lease modifications it was SUMMARY determined it should be presented to CSS again. Tukwila Parks and Recreation (TPR) has been maintaining and improving three parks under property lease agreements with the Tukwila School District (TSD) for decades. Staff have been working with TSD to update leases for each property and seeks authorization for the Mayor to enter into agreements for the continued operation of each each property. REVIEWED BY ❑ Trans&Infrastructure ❑ LTAC DATE: 7/19/21 Svcs 4 Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: DELOSTRINOS JOHNSON ❑ Arts Comm. & 11/15/21 RECOMMENDATIONS: SPONsoR/ADMIN. COMMITTEE Parks and Recreation Department Unanamous Approval - Forward to 12/6/21 Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $3 $3 $0 Fund Source: PARKS AND RECREATION — ANNUAL PARKS BUDGET Comments: $1 annually for each park is stated in each lease. MTG. DATE RECORD OF COUNCIL ACTION 12/6/21 MTG. DATE ATTACHMENTS 12/6/21 Informational Memorandum dated 11/9/21 A - Duwamish Park Lease B - Foster Park Lease C - Riverton Park Lease D - Info Memo dated 7/12/21 Minutes from the 11/15/21 Community Services & Safety Committee meeting 1 2 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Services and Safety Committee FROM: Tracy Gallaway, Parks and Recreation Director BY: Stephanie Gardner -Brown, Parks and Recreation Analyst CC: Mayor Ekberg DATE: November 9, 2021 SUBJECT: Tukwila School District — City of Tukwila Lease Agreements ISSUE Renew and update property lease agreements with the Tukwila School District (TSD). BACKGROUND Staff originally brought this item to the Community Services and Safety Committee on 7/19/2021, that memo (not including attachments) is presented for reference as Attachment D. Due to multiple updates to the lease agreements, staff are reviewing the changes with Committee members. DISCUSSION Throughout the past year staff have been in discussions with TSD to update property lease agreements for three established parks within the City's park system: Duwamish Park, Joseph Foster Park, and Riverton Park. This memo describes changes to the lease agreements originally presented on 7/12/2021, as follows: • All three lease agreements will be for a period of 30 years. • The City shall pay rent, in the amount of $1 per year for each property. To facilitate this, the City will pay TSD a lump sum of $30 for each site to pay for each lease in its entirety. • TSD will invoice the City for any other taxes, together with costs, fees, and assessments, imposed against the property during the term of each lease. Note, it is estimated this will cost $80 per year for all three properties. FINANCIAL IMPACT The rent for each park is $1 per year, which will be paid in one lump sum of $30 for each property. Additionally, the District will invoice the City annually for any other taxes, fees, assessments. RECOMMENDATION The Community Services and Safety Committee is being asked to recommend entering into new lease agreements with the Tukwila School District at the 12/6/2021 Regular Council Meeting by authorizing the Mayor to sign the agreements for Duwamish Park, Foster Park, and Riverton Park. Staff request this item be placed on the consent agenda. ATTACHMENTS A. Duwamish Park Lease B. Foster Park Lease C. Riverton Park Lease D. July 12, 2021 Info Memo (reference) 3 4 Attachment A LEASE AGREEMENT Tukwila School District And City of Tukwila Duwamish Park This Lease Agreement ("Agreement") is made by and between the City of Tukwila, a Washington municipal corporation ("City"), and the Tukwila School District, a Washington municipal corporation ("District"). The City and the District may be referred to herein individually as a "Party" or collectively as the "Parties." RECITALS A. The District is the owner of the real property situated at 11646 42nd Avenue South, Tukwila, Washington, known as King County Parcel No. 3347400175 and Parcel No. 3347400580 legally described and depicted on Attachment A (the "Property"). B. The City desires to lease from the District, and the District agrees to lease, the Property subject to the terms and conditions more specifically set forth below in this Agreement. NOW THEREFORE, in consideration of the foregoing and the mutual covenants, conditions, duties and obligations set forth below, the Parties agree as follows: AGREEMENT 1. Incorporation. The Recitals set forth above are incorporated in this Agreement by this reference as binding commitments and representations of the Parties. 2. Term. The term of this Agreement shall commence on the date this Agreement is signed by the last party signing the same, and extend to December 31, 2051, unless sooner terminated as provided in this Agreement. 3. Rent. The City shall pay rent to the District for the use of the Property at the rate of $1.00 per year, due and payable in a lump sum thirty dollar and zero cents ($30.00) payment within thirty (30) days of the Effective Date of this Agreement. 4. Costs. The District will annually invoice the City for any taxes, together with costs, fees and assessments, imposed against Property during term of lease. The City will reimburse the District all undisputed amounts of the invoice within forty-five days of receipt of the invoice. 5. Use of premises. The City shall use the Property for recreational and park purposes only. No other use of the Property shall be permitted unless the District's prior written consent is obtained. City of Tukwila — Tukwila School District — Duwamish Park Lease Agreement Page 1 of 8 FG:54357109.2 5 6 6. Improvements. The City shall be entitled to make any improvements for recreation purposes to the Property. Construction of any improvements shall be at the City's sole cost and expense. At the termination of this Agreement, and provided that the first right of refusal is not exercised subject to Section 9, all improvements made by the City shall become the property of the District. 7. Utilities and maintenance. The City shall maintain, at its sole cost and expense, all improvements on the Property, and the Property itself in a state of good repair and safe for use and occupancy. The City shall repair or replace as necessary underground utility lines, water pipes, storm and sanitary sewer systems on the Property during the term of this Agreement; provided that if the District requests or makes any upgrades to any physical improvements on the Property, or utility infrastructure, the Parties shall meet and confer to determine which Party shall be responsible for the maintenance of such improvements or infrastructure. The City shall pay any and all utility charges levied or accrued against the Property during the term of this Agreement. 8. Use of premises by District. Upon two weeks prior written notice to the City, the District may use the Property, so long as the Property is not previously reserved for use by the City or a third -party. 9. Assignment and sublease. The City shall not assign, sublet, or transfer any interest in this Agreement without the prior written consent of the District which shall not be unreasonably withheld. 10. Right of First Refusal. In the event that the District shall ever desire to sell the Property, and receives a written offer therefor which the District intends to accept, the District, before accepting the offer, shall first notify the City in writing in accordance with Section 16 of this Agreement, and provide the City with a copy of the offer. The copy of the offer must contain all material terms relating to the purchase and sale. After receiving a copy of the offer, the City shall have sixty (60) days within which to the purchase the Property upon the terms and conditions set forth in the offer. 11. Property Condition. The City hereby agrees and acknowledges that it accepts the Property in AS -IS, WHERE -IS condition without any representation or warranty of any kind made by the District. 12. Indemnification. The City shall indemnify, defend and hold the District harmless from and against any and all claims, losses or liability arising from injury or death to persons, including employees of the City, or damage to the Property in relation to the City's occupation or use of the Property except for injuries and damages caused by the negligence or willful misconduct of the District. 13. Insurance. The Parties acknowledge that the City is a member of Washington Cities Insurance Authority (WCIA), a self-insurance risk pool. The City shall maintain its membership with WCIA or shall obtain and maintain other adequate liability insurance necessary to protect the public with limits of liability of not less than One Million Page 2 of 8 FG:54357109.2 City of Tukwila — Tukwila School District — Duwamish Park Lease Agreement Dollars ($1,000,000) combined single limit for both bodily injury and property damage liability. 14. Lawful activity. The City agrees that all activities conducted by the City on the premises shall be in accordance with any applicable state or local law. 15. Nondiscrimination. No person shall be denied, or subjected to discrimination in receipt of the benefit of, any services or activities made possible by or resulting from this Agreement on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability. 16. Early termination upon default. In the event of any material default by the City in the performance of any of the terms or conditions of this Agreement, the District may terminate this Agreement prior to expiration of the thirty (30) year period by giving thirty (30) days' advance written notice to the City in accordance with Section 17 specifically stating the reason for such termination, provided, however, that no such termination shall be effective if, within thirty (30) days after such notice, the City has cured the default. 17. Early termination for convenience. Either Party may terminate this Agreement upon sixty (60) days written notice to the non-moving Party. The Parties acknowledge the District's right under RCW 28A.335.040 to recapture the Property and to terminate the Lease for school purposes in accordance with this section. 18. Non -Appropriation of Funds. If sufficient funds are not appropriated or allocated for the City's performance under the terms of this Agreement for any future fiscal period, the City shall not be obligated to make payments, and this Agreement shall terminate upon the completion of the last remaining time period for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 19. Notices. Any notice or other communications given hereunder shall be deemed sufficient if in writing and delivered personally to the addressee, or sent by certified or registered mail, return receipt requested, addressed as follows, or to such other address as may be designated by the addressee by written notice to the other party: TO CITY: Director of Parks & Recreation CITY OF TUKWILA 6200 Southcenter Boulevard Tukwila, Washington 98188 TO DISTRICT: Superintendent of Schools 4640 South 144th Street Seattle, Washington 98168 20. Applicable Law; Venue, Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any City of Tukwila — Tukwila School District — Duwamish Park Lease Agreement Page 3 of 8 FG:54357109.2 7 8 suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. 21. Entire Agreement; Modification. This Agreement, together with any attachments or addenda, represents the entire and integrated Agreement between the City and the District and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 22. Severability and Survival. If any term, condition, or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 23. Binding Covenant and Recording. This Agreement shall constitute a covenant running with the land, and shall be binding upon the parties, their heirs, successors, and assigns. The City may record this Agreement with the King County Auditor. 24. Counterpart/Electronic Signatures. This Agreement may be executed in any number of counterparts, each of which, without production of the others, will be deemed to be an original. 25. Effective Date. This Agreement shall become effective on the latest date it is executed by both Parties. Page 4 of 8 FG:54357109.2 [The remainder of this page is left intentionally blank] City of Tukwila — Tukwila School District — Duwamish Park Lease Agreement CITY OF TUKWILA By Allan Ekberg, Mayor DATE: STATE OF WASHINGTON ) ss. COUNTY OF KING ) I certify that I know or have satisfactory evidence that Alan Eckberg is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he was authorized to execute the instrument and acknowledged it as the Mayor of the City of Tukwila to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. WITNESS MY HAND AND OFFICIAL SEAL hereto affixed the day and year in the certificate above written. NOTARY PUBLIC in and for the State of Washington, residing at My Commission Expires APPROVED AS TO FORM: OGDEN, MURPHY & WALLACE By Office of the City Attorney City of Tukwila — Tukwila School District — Duwamish Park Lease Agreement Page 5 of 8 FG:54357109.2 9 10 TUKWILA SCHOOL DISTRICT By Title: DATE: STATE OF WASHINGTON ) ss. COUNTY OF KING I certify that I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that s/he signed this instrument, on oath stated that s/he was authorized to execute the instrument and acknowledged it as the of the Tukwila School District to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. WITNESS MY HAND AND OFFICIAL SEAL hereto affixed the day and year in the certificate above written. Page 6 of 8 FG:54357109.2 NOTARY PUBLIC in and for the State of Washington, residing at My Commission Expires City of Tukwila — Tukwila School District — Duwamish Park Lease Agreement ATTACHMENT A [Legal Description] Parcel number Legal Description 334740-0175 HILLMANS MEADOW GARDENS DIV # 1 PLat Block: 2 Plat Lot: 27-28-29 334740-0580 HILLMANS MEADOW GARDENS DIV # 1 PLat Block: 2 Plat Lot: 108 THRU 113 City of Tukwila — Tukwila School District — Duwamish Park Lease Agreement Page 7 of 8 FG:54357109.2 11 12 Ding County ilvlap 1.54141312W91--- J I OlE 334 7404175 1347400 Lat 3347400145 33 47400140 33474001 42 33+174X143 3 34'mm:1145 3347111#11150 L 47460190 334.7400200 3347440410 33474410235 3347400720 3347 400225 334740021S 334340062,5 EXIMS &A" 3147 001610 #.]4,74u I6ICP 3347400245 3 34.74002. 0 33.17.10017;55 33 4740459C1 23V400S StS 7337400500 33 #4140570 313.4 3344555 334740030 114 74 00 5 4a 33474005 35 33445 313 334740p525 3347100.15 r 4y 33474011510 32471005 i 1 3+174I.IAiG i4 34740MM 311474a10085 3340001570 3347400883 334740000 13 4740WOO - P 3]4740075' 13 47400710 33471013225 2347400730 45.17 3 i4#q 06991 3 Ii7.Il&Fi5 1 34 7400 091. -ti /7AMMO3 It3474ab .k_s 14500 A34:14'1L0115 3 47401020 1ti,4{r7lS 3$474012 1"' J ].1 73hi17 +�+ _ _ — - _�� ,.�..� �.��. 33474F ..,a w .•..K. a rr — wqMmu.,su .. mr 4. Ea . =Om, .w al I. r1.1..10 .x I1 0th d .r iLaCIrtJrrI nr41.1.1r.1111•110 i. auMIUVII^'1:1•+w:9gmerrla =d ism 1r 1 plat yea main ®.o �IYIMdPA4.. o7. r. �! *1 ^+ M SP.iA row �•�•••rt-• e,ell.nl�le ti.. I �'i }NA r. - +:.M.,s.iw.. g. n .wbewea da .'•iia 4`3021 Fl iui. 1:41 Conk Page 8 of 8 FG:54357109.2 City of Tukwila — Tukwila School District — Duwamish Park Lease Agreement Attachment B LEASE AGREEMENT Tukwila School District And City of Tukwila Joseph Foster Memorial Park This Lease Agreement ("Agreement") is made by and between the City of Tukwila, a Washington municipal corporation ("City"), and the Tukwila School District, a Washington municipal corporation ("District"). The City and the District may be referred to herein individually as a "Party" or collectively as the "Parties." RECITALS A. The District is the owner of the real property situated at 13919 53rd Ave. S, Tukwila, Washington, known as King County Parcel Numbers: 0003000010, 0003000011, 0003000012, 1670400007, 1670400020, 1670400026, 1670400037, 1670400100, and 1670400115, legally described and depicted on Attachment A (the "Property"). B. The City desires to lease from the District, and the District agrees to lease, the Property subject to the terms and conditions more specifically set forth below in this Agreement. NOW THEREFORE, in consideration of the foregoing and the mutual covenants, conditions, duties and obligations set forth below, the Parties agree as follows: AGREEMENT 1. Incorporation. The Recitals set forth above are incorporated in this Agreement by this reference as binding commitments and representations of the Parties. 2. Term. The term of this Agreement shall commence on the date this Agreement is signed by the last party signing the same, and extend to December 31, 2051, unless sooner terminated as provided in this Agreement. 3. Rent. The City shall pay rent to the District for the use of the Property at the rate of $1.00 per year, due and payable in a lump sum thirty dollar and zero cents ($30.00) payment within thirty (30) days of the Effective Date of this Agreement. 4. Costs. The District will annually invoice the City for any taxes, together with costs, fees and assessments, imposed against Property during term of lease. The City will reimburse the District all undisputed amounts of the invoice within forty-five days of receipt of the invoice. 5. Use of premises. The City shall use the Property for recreational and park purposes only. No other use of the Property shall be permitted unless the District's prior written consent is obtained. City of Tukwila — Tukwila School District — Riverton Park Lease Agreement Page 1 of 8 13 6. Improvements. The City shall be entitled to make any improvements for recreation purposes to the Property. Construction of any improvements shall be at the City's sole cost and expense. At the termination of this Agreement, and provided that the first right of refusal is not exercised subject to Section 9, all improvements made by the City shall become the property of the District. 7. Utilities and maintenance. The City shall maintain, at its sole cost and expense, all improvements on the Property, and the Property itself in a state of good repair and safe for use and occupancy. The City shall repair or replace as necessary underground utility lines, water pipes, storm and sanitary sewer systems on the Property during the term of this Agreement; provided that if the District requests or makes any upgrades to any physical improvements on the Property, or utility infrastructure, the Parties shall meet and confer to determine which Party shall be responsible for the maintenance of such improvements or infrastructure. The City shall pay any and all utility charges levied or accrued against the Property during the term of this Agreement. 8. Use of premises by District. Upon two weeks prior written notice to the City, the District may use the Property , so long as the Property is not previously reserved for use by the City or a third -party. 9. Assignment and sublease. The City shall not assign, sublet, or transfer any interest in this Agreement without the prior written consent of the District which shall not be unreasonably withheld. 10. Right of First Refusal. In the event that the District shall ever desire to sell the Property, and receives a written offer therefor which the District intends to accept, the District, before accepting the offer, shall first notify the City in writing in accordance with Section 16 of this Agreement, and provide the City with a copy of the offer. The copy of the offer must contain all material terms relating to the purchase and sale. After receiving a copy of the offer, the City shall have sixty (60) days within which to the purchase the Property upon the terms and conditions set forth in the offer. 11. Property Condition. The City hereby agrees and acknowledges that it accepts the Property in AS -IS, WHERE -IS condition without any representation or warranty of any kind made by the District. 12. Indemnification. The City shall indemnify, defend and hold the District harmless from and against any and all claims, losses or liability arising from injury or death to persons, including employees of the City, or damage to the Property in relation to the City's occupation or use of the Property except for injuries and damages caused by the negligence or willful misconduct of the District. 13. Insurance. The Parties acknowledge that the City is a member of Washington Cities Insurance Authority (WCIA), a self-insurance risk pool. The City shall maintain its membership with WCIA or shall obtain and maintain other adequate liability insurance necessary to protect the public with limits of liability of not less than One Million Page 2 of 8 14 City of Tukwila — Tukwila School District — Riverton Park Lease Agreement Dollars ($1,000,000) combined single limit for both bodily injury and property damage liability. 14. Lawful activity. The City agrees that all activities conducted by the City on the premises shall be in accordance with any applicable state or local law. 15. Nondiscrimination. No person shall be denied, or subjected to discrimination in receipt of the benefit of, any services or activities made possible by or resulting from this Agreement on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability. 16. Early termination upon default. In the event of any material default by the City in the performance of any of the terms or conditions of this Agreement, the District may terminate this Agreement prior to expiration of the thirty (30) year period by giving thirty (30) days' advance written notice to the City in accordance with Section 17 specifically stating the reason for such termination, provided, however, that no such termination shall be effective if, within thirty (30) days after such notice, the City has cured the default. 17. Early termination for convenience. Either Party may terminate this Agreement upon sixty (60) days written notice to the non-moving Party. The Parties acknowledge the District's right under RCW 28A.335.040 to recapture the Property and to terminate the Lease for school purposes in accordance with this section. 18. Non -Appropriation of Funds. If sufficient funds are not appropriated or allocated for the City's performance under the terms of this Agreement for any future fiscal period, the City shall not be obligated to make payments, and this Agreement shall terminate upon the completion of the last remaining time period for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 19. Notices. Any notice or other communications given hereunder shall be deemed sufficient if in writing and delivered personally to the addressee, or sent by certified or registered mail, return receipt requested, addressed as follows, or to such other address as may be designated by the addressee by written notice to the other party: TO CITY: Director of Parks & Recreation CITY OF TUKWILA 6200 Southcenter Boulevard Tukwila, Washington 98188 TO DISTRICT: Superintendent of Schools 4640 South 144th Street Seattle, Washington 98168 20. Applicable Law; Venue, Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any City of Tukwila — Tukwila School District — Riverton Park Lease Agreement Page 3 of 8 15 suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. 21. Entire Agreement; Modification. This Agreement, together with any attachments or addenda, represents the entire and integrated Agreement between the City and the District and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 22. Severability and Survival. If any term, condition, or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 23. Binding Covenant and Recording. This Agreement shall constitute a covenant running with the land, and shall be binding upon the parties, their heirs, successors, and assigns. The City may record this Agreement with the King County Auditor. 24. Counterpart/Electronic Signatures. This Agreement may be executed in any number of counterparts, each of which, without production of the others, will be deemed to be an original. 25. Effective Date. This Agreement shall become effective on the latest date it is executed by both Parties. Page 4 of 8 16 [The remainder of this page is left intentionally blank] City of Tukwila — Tukwila School District — Riverton Park Lease Agreement CITY OF TUKWILA By Allan Ekberg, Mayor DATE: STATE OF WASHINGTON ) ss. COUNTY OF KING ) I certify that I know or have satisfactory evidence that Alan Eckberg is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he was authorized to execute the instrument and acknowledged it as the Mayor of the City of Tukwila to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. WITNESS MY HAND AND OFFICIAL SEAL hereto affixed the day and year in the certificate above written. NOTARY PUBLIC in and for the State of Washington, residing at My Commission Expires APPROVED AS TO FORM: OGDEN, MURPHY & WALLACE By Office of the City Attorney City of Tukwila — Tukwila School District — Riverton Park Lease Agreement Page 5 of 8 17 TUKWILA SCHOOL DISTRICT By Title: DATE: STATE OF WASHINGTON ) ss. COUNTY OF KING I certify that I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that s/he signed this instrument, on oath stated that s/he was authorized to execute the instrument and acknowledged it as the of the Tukwila School District to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. WITNESS MY HAND AND OFFICIAL SEAL hereto affixed the day and year in the certificate above written. Page 6 of 8 18 NOTARY PUBLIC in and for the State of Washington, residing at My Commission Expires City of Tukwila — Tukwila School District — Riverton Park Lease Agreement Parcel number 0003000010 ATTACHMENT A [Legal Description] Legal Description FOSTER STEPHEN -D C # 38 TRACT OF LAND BOUNDED ON N BY S 137TH ST ON E BY 53RD AVE S ON W BY COLLEGE ST & ON S BY HELD AVE 0003000011 0003000012 FOSTER STEPHEN -D C # 38 TRACT OF LAND BOUNDED ON N BY HELD AVE -ON E BY 53RD AVE S -ON W BY COLLEGE ST & ON S BY S 139TH ST FOSTER STEPHEN -D C # 38 A BLOCK OF LAND BOUNDED ON N BY FOSTER ST ON E BY COLLEGE AVE ON S BY ORCHARD AVE & ON W BY CHARLES AVE 1670400007 1670400020 1670400026 COLEGROVES ACRE TRS E 74 FT PLat Block: 1 Plat Lot: 1 COLEGROVES ACRE TRS E 1/2 OF 2 LESS W 55 FT & 11 LESS E 100 FT OF N 127.4 FT PLat Block: 1 Plat Lot: 2 & 11 COLEGROVES ACRE TRS E 64 FT OF LOT 3 - AKA LOT B OF KC LOT LN ADJ NO 1285034 APPROVED JANUARY 23, 1986 PLat Block: 1 Plat Lot: 3 1670400037 COLGROVES ACRE TRS E 74 FT OF N 77.40 FT OF LOT 4 TGW LOT 9 LESS S 70 FT TGW ALL OF LOT 10 PLat Block: 1 Plat Lot: 4 & 9-10 1670400100 COLEGROVES ACRE TRS E 100 FT OF N 127.4 FT PLat Block: 1 Plat Lot: 11 1670400115 COLEGROVES ACRE TRS PLat Block: 1 Plat Lot: 12 The following shows park and coordinating parcels associated with the site. The last four digits of the parcel number are shown on the map parcel and match the last four digits in the table above. City of Tukwila — Tukwila School District — Riverton Park Lease Agreement Page 7 of 8 19 King County iMap ) G UHI03000U1! UUUSUv!JIM 1 0003000016 00 03 00 00 15 JI� os Me 0003000012 SIR, V L 0003000007 0003000097 00030000061 � 0003000010 tial Park 0003000011 1670400006 1670400005 1670400015 1670400017 1670400007 1670400115 1670400020 16704000281 1670400027 1670400025 1670400038 16/0400026 1670400100 (n 1670400037 t) M L 1670400036 1670400089 1670400090 Tuk--' ila 0003000008 0003000093 0003000009 1000300009 0003000080 I 0003000063 1670400126 1670400128 1670400129 1670401127 1670400136 16704002 1670400234 a O 1670400135 N S 1 Oth-St 1670400226 1670400227 1670400145 1670400147 1670400156 1670400155 167040•)148 8 n l0 1670400206 1670400205 11.71lI11(111.7 ... .l •IIIKogl/V•Vg— 011ionoloo .a•.. -, w. ..s Iwo Owen m.oaa In ••w C......r 10.1 1 •l..v w Drat .... .a.a r 0/OO s1... ...s Mow C..4.wr l..w.sr.w. o . own....... ono:. a lo amp m.nelmrt s.•.mon sees logo ow a• in. ,owns... '... tc on,o. w grew Yso- mow, walk. ■.7 cm.* .44 r 5.r. to w. wow at ...00 onto1 Polon* w rlsi/ lo. damP..S.w•O. M os lo...d b l.. woo.. or ,wow! ...no Inn to, w. w nor •.1. Wn.b. cors a tiny Ae.... o, W• 0.0,1.5, M M ..3. a 00500 OMAN a ..s. woo ow . Coo Co... Dale: 2/2412021 Notes. L.41 King County Page 8 of 8 20 City of Tukwila — Tukwila School District — Riverton Park Lease Agreement Attachment C LEASE AGREEMENT Tukwila School District And City of Tukwila Riverton Park This Lease Agreement ("Agreement") is made by and between the City of Tukwila, a Washington municipal corporation ("City"), and the Tukwila School District, a Washington municipal corporation ("District"). The City and the District may be referred to herein individually as a "Party" or collectively as the "Parties." RECITALS A. The District is the owner of the real property situated at 4401 S. 133rd Street, Tukwila, Washington, known as King County Parcels Numbered: 7340600084, 7340600884, 7341600005, 7341600010, 7341600015, 7341600020, and 7341600025 legally described and depicted on Attachment A (the "Property"). B. The City desires to lease from the District, and the District agrees to lease, the Property subject to the terms and conditions more specifically set forth below in this Agreement. NOW THEREFORE, in consideration of the foregoing and the mutual covenants, conditions, duties and obligations set forth below, the Parties agree as follows: AGREEMENT 1. Incorporation. The Recitals set forth above are incorporated in this Agreement by this reference as binding commitments and representations of the Parties. 2. Term. The term of this Agreement shall commence on the date this Agreement is signed by the last party signing the same, and extend to December 31, 2051, unless sooner terminated as provided in this Agreement. 3. Rent. The City shall pay rent to the District for the use of the Property at the rate of $1.00 per year, due and payable in a lump sum thirty dollar and zero cents ($30.00) payment within thirty (30) days of the Effective Date of this Agreement. 4. Costs. The District will annually invoice the City for any taxes, together with costs, fees and assessments, imposed against Property during term of lease. The City will reimburse the District all undisputed amounts of the invoice within forty-five days of receipt of the invoice. 5. Use of premises. The City shall use the Property for recreational and park purposes only. No other use of the Property shall be permitted unless the District's prior written consent is obtained. City of Tukwila — Tukwila School District — Riverton Park Lease Agreement Page 1 of 8 21 6. Improvements. The City shall be entitled to make any improvements for recreation purposes to the Property. Construction of any improvements shall be at the City's sole cost and expense. At the termination of this Agreement, and provided that the first right of refusal is not exercised subject to Section 9, all improvements made by the City shall become the property of the District. 7. Utilities and maintenance. The City shall maintain, at its sole cost and expense, all improvements on the Property, and the Property itself in a state of good repair and safe for use and occupancy. The City shall repair or replace as necessary underground utility lines, water pipes, storm and sanitary sewer systems on the Property during the term of this Agreement; provided that if the District requests or makes any upgrades to any physical improvements on the Property, or utility infrastructure, the Parties shall meet and confer to determine which Party shall be responsible for the maintenance of such improvements or infrastructure. The City shall pay any and all utility charges levied or accrued against the Property during the term of this Agreement. 8. Use of premises by District. Upon two weeks prior written notice to the City, the District may use the Property , so long as the Property is not previously reserved for use by the City or a third -party. 9. Assignment and sublease. The City shall not assign, sublet, or transfer any interest in this Agreement without the prior written consent of the District which shall not be unreasonably withheld. 10. Right of First Refusal. In the event that the District shall ever desire to sell the Property, and receives a written offer therefor which the District intends to accept, the District, before accepting the offer, shall first notify the City in writing in accordance with Section 16 of this Agreement, and provide the City with a copy of the offer. The copy of the offer must contain all material terms relating to the purchase and sale. After receiving a copy of the offer, the City shall have sixty (60) days within which to the purchase the Property upon the terms and conditions set forth in the offer. 11. Property Condition. The City hereby agrees and acknowledges that it accepts the Property in AS -IS, WHERE -IS condition without any representation or warranty of any kind made by the District. 12. Indemnification. The City shall indemnify, defend and hold the District harmless from and against any and all claims, losses or liability arising from injury or death to persons, including employees of the City, or damage to the Property in relation to the City's occupation or use of the Property except for injuries and damages caused by the negligence or willful misconduct of the District. 13. Insurance. The Parties acknowledge that the City is a member of Washington Cities Insurance Authority (WCIA), a self-insurance risk pool. The City shall maintain its membership with WCIA or shall obtain and maintain other adequate liability insurance necessary to protect the public with limits of liability of not less than One Million Page 2 of 8 22 City of Tukwila — Tukwila School District — Riverton Park Lease Agreement Dollars ($1,000,000) combined single limit for both bodily injury and property damage liability. 14. Lawful activity. The City agrees that all activities conducted by the City on the premises shall be in accordance with any applicable state or local law. 15. Nondiscrimination. No person shall be denied, or subjected to discrimination in receipt of the benefit of, any services or activities made possible by or resulting from this Agreement on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability. 16. Early termination upon default. In the event of any material default by the City in the performance of any of the terms or conditions of this Agreement, the District may terminate this Agreement prior to expiration of the thirty (30) year period by giving thirty (30) days' advance written notice to the City in accordance with Section 17 specifically stating the reason for such termination, provided, however, that no such termination shall be effective if, within thirty (30) days after such notice, the City has cured the default. 17. Early termination for convenience. Either Party may terminate this Agreement upon sixty (60) days written notice to the non-moving Party. The Parties acknowledge the District's right under RCW 28A.335.040 to recapture the Property and to terminate the Lease for school purposes in accordance with this section. 18. Non -Appropriation of Funds. If sufficient funds are not appropriated or allocated for the City's performance under the terms of this Agreement for any future fiscal period, the City shall not be obligated to make payments, and this Agreement shall terminate upon the completion of the last remaining time period for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 19. Notices. Any notice or other communications given hereunder shall be deemed sufficient if in writing and delivered personally to the addressee, or sent by certified or registered mail, return receipt requested, addressed as follows, or to such other address as may be designated by the addressee by written notice to the other party: TO CITY: Director of Parks & Recreation CITY OF TUKWILA 6200 Southcenter Boulevard Tukwila, Washington 98188 TO DISTRICT: Superintendent of Schools 4640 South 144th Street Seattle, Washington 98168 20. Applicable Law; Venue, Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any City of Tukwila — Tukwila School District — Riverton Park Lease Agreement Page 3 of 8 23 suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. 21. Entire Agreement; Modification. This Agreement, together with any attachments or addenda, represents the entire and integrated Agreement between the City and the District and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 22. Severability and Survival. If any term, condition, or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 23. Binding Covenant and Recording. This Agreement shall constitute a covenant running with the land, and shall be binding upon the parties, their heirs, successors, and assigns. The City may record this Agreement with the King County Auditor. 24. Counterpart/Electronic Signatures. This Agreement may be executed in any number of counterparts, each of which, without production of the others, will be deemed to be an original. 25. Effective Date. This Agreement shall become effective on the latest date it is executed by both Parties. Page 4 of 8 24 [The remainder of this page is left intentionally blank] City of Tukwila — Tukwila School District — Riverton Park Lease Agreement CITY OF TUKWILA By Allan Ekberg, Mayor DATE: STATE OF WASHINGTON ) ss. COUNTY OF KING ) I certify that I know or have satisfactory evidence that Alan Eckberg is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he was authorized to execute the instrument and acknowledged it as the Mayor of the City of Tukwila to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. WITNESS MY HAND AND OFFICIAL SEAL hereto affixed the day and year in the certificate above written. NOTARY PUBLIC in and for the State of Washington, residing at My Commission Expires APPROVED AS TO FORM: OGDEN, MURPHY & WALLACE By Office of the City Attorney City of Tukwila — Tukwila School District — Riverton Park Lease Agreement Page 5 of 8 25 TUKWILA SCHOOL DISTRICT By Title: DATE: STATE OF WASHINGTON ) ss. COUNTY OF KING I certify that I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that s/he signed this instrument, on oath stated that s/he was authorized to execute the instrument and acknowledged it as the of the Tukwila School District to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. WITNESS MY HAND AND OFFICIAL SEAL hereto affixed the day and year in the certificate above written. Page 6 of 8 26 NOTARY PUBLIC in and for the State of Washington, residing at My Commission Expires City of Tukwila — Tukwila School District — Riverton Park Lease Agreement Parcel number 7340600884 ATTACHMENT A [Legal Description] Legal Description RIVERSIDE INTERURBAN TRS TR 57 LESS N 1/2 OF N 2.96 AC & LESS POR OF S 1/2 OF N 2.96 AC LY ELY OF W 200 FT THOF & LY N OF S 75 FT THOF TGW POR OF TRS 58 & 62 LY ELY OF E MARGINAL WAY S & POR OF TR 63 LY NLY OF S 133RD ST PLat Block: Plat Lot: 57-58-62-63 7341600005 RIVERSIDE INTRURBN TR 55-57 UNREC PLat Block: 1 Plat Lot: 1 7341600010 7341600015 7341600020 RIVERSIDE INTRURBN TR 55-57 UNREC PLat Block: 1 Plat Lot: 2 RIVERSIDE INTRURBN TR 55-57 UNREC PLat Block: 1 Plat Lot: 3 RIVERSIDE INTRURBN TR 55-57 UNREC PLat Block: 1 Plat Lot: 4 7341600025 Page 7 of 8 RIVERSIDE INTRURBN TR 55-57 UNREC PLat Block: 1 Plat Lot: 5 City of Tukwila — Tukwila School District — Riverton Park Lease Agreement 27 King County iMap 341600215 7349200040 341600205 3 4160019 41600180 341600171 41600165 7341600160 7341600115 7345601110 < 1 7345601115 (7341600052 2 0 7341600150 I g o 7345601120 ,op 7341600140 N ., —. Int ., 0 to 7341600125 in AtM 7341600050 13492001:' 7341600045 Riverton Park 7340600884 7341600030 7340600860 2613200131 7340600982 7340600962 7340600960 7340600980 7340600965 7340600981 n ea 2613200130 a N 2613 20013 3 f1• .ba•••• nerd to A it. ti 1.•. .a.oisl .t Kap Carly s.I tar • •.tory c• mono retie .fit t en. •Iet IMO PPO Croft n..• re •O+to. .too •••••••• •••••• i•ao■ • b .x...cy �.p5. rwr. a .(rya b a• a a ..oi 'rnt••Ot 1M b•.1 • td .....h. Or •• • • arm1 >af.ct 104 Ce.rt .1.1 in to 1M b rt two n ...to( ..00$ MAYO s 5n drop. ^a•f7 1St in r.1.1Y. tar T•vta•O• Raft o.r..t Per M o• to aro 0. nbtr• 00t.1•.O On On no A.. 1. N Pa woe v .Anular a. M• ..s . a.l.•te..b b MON o•1.1.an a Keg ca..q Dale. 2/24/2021 Notes A King County Page 8 of 8 28 City of Tukwila — Tukwila School District — Riverton Park Lease Agreement City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Services and Safety Committee FROM: Tracy Gallaway, Acting Parks and Recreation Director BY: Stephanie Gardner -Brown, Parks and Recreation Analyst CC: Mayor Ekberg DATE: July 12, 2021 SUBJECT: Tukwila School District — City of Tukwila Lease Agreements ISSUE Renew and update property lease agreements with the Tukwila School District (TSD). BACKGROUND The City of Tukwila has leased three different Tukwila School District properties and operated each site as a park for several decades. Throughout this time, the Parks and Recreation Department has maintained and performed various capital improvements at each park. The parks include Duwamish Park, Foster Park, and Riverton Park. Each Park provides recreation access and opportunities for play, wellness, and social interactions to Tukwila residents, and the region. These three parks are each located within residential neighborhoods and provide excellent access to large areas of open space. DISCUSSION In April of 2020, the City Council adopted the updated Parks, Recreation, and Open Space Plan. The plan identifies capital improvement projects throughout the Tukwila parks system. As staff plan for future park improvements, property lease agreements with the Tukwila School District will need to be renewed to secure public access and protect the City's investment. Staff have been in conversation with TSD staff and have determined that all three agreements will be renewed and updated. Two of the agreements, Joseph Foster Park and Riverton Park have expired, and the existing Duwamish Park lease is set to expire in 2023. The new lease agreements will be in effect for a period of thirty years. This will allow the city to make improvements for recreation purposes to the properties. Copies of each new lease agreement is attached. They are identical with the following exceptions: 1. Park location 2. Duwamish Park: the current lease will not expire until 2023, therefore the current lease will end early. It is expected that the execution of each lease will occur at the same time, therefore the expiration of each lease will also be the same unless one lease should terminate early. FINANCIAL IMPACT The rent for each park is $1 per year. As with all Tukwila parks, continued maintenance and improvements will be performed for the benefit of Tukwila residents and those that work and play in Tukwila. 29 INFORMATIONAL MEMO Page 2 RECOMMENDATION The Community Services and Safety Committee is being asked to recommend entering into new lease agreements with the Tukwila School District at the August 16, 2021, Regular Council Meeting Consent Agenda by authorizing the Mayor to sign the agreements for Duwamish Park, Foster Park, and Riverton Park. ATTACHMENTS A. Duwamish Park Lease B. Foster Park Lease C. Riverton Park Lease 30 Attachment A City of Tukwila City Council Community Services & Safety Committee Meeting Minutes November 15, 2021- 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Staff Present: Guests: Cynthia Delostrinos Johnson, Chair; De'Sean Quinn, Zak Idan David Cline, Eric Dreyer, Eric Lund, Jay Wittwer, Heidi Watters, Norm Golden, Nora Gierloff, Stephanie Gardner, Tracy Gallaway Sean Goode, Ross Dworman, Sharon Myklebust, Allan Howard Chair Delostrinos Johnson called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Grant Agreement: Public Defense Staff is seeking Council approval to accept $75,000 in grant funding from the Washington State Office of Public Defense for the Public Defense Program in 2022-2023. Committee Recommendation: Unanimous approval. Forward to November 22, 2021 Special Meeting Consent Agenda. B. Use of Force Review Board Q&A Committee members engaged in dialogue with members of the Use of Force Review Board regarding their experiences and observations. Committee Recommendation: Discussion only. C. Tukwila School District Park Lease Agreements Staff is seeking Council approval of updated property lease agreements with the Tukwila *School District for Duwamish Park, Joseph Foster Park, and Riverton Park, for 30 -year terms and a rate of $1 per year per park. The District will also invoice the City for any other taxes, costs, fees, and assessments, estimated to be $80 per year for all three properties. Committee Recommendation: Unanimous approval. Forward to December 6, 2021 Regular Meeting Consent Agenda. D. Tukwila Pond Master Plan Update Staff updated the Committee on the status of the Tukwila Pond Master Plan project, which is now expected to be presented to Council during the 1st quarter of 2022. Committee Recommendation: Discussion only. 31 32 COUNCIL AGENDA SYNOPSIS 1 nitials Meeting Date Prepared by Mayor's review Council review 12/06/21 JR ITEM INFORMATION ITEM No. 4.D. 33 STAFF SPONSOR: CYNDY KNIGHTON ORIGINAL AGENDA DATE: 12/06/21 AGENDA ITEM TITLE West Valley Highway/Longacres Way Project Contract Award to Road Construction Northwest Bid Award CATEGORY ❑ Discussion Mtg Date ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date Award 12/06/21 ❑ Public Hearing Mtg Date ❑ Other Mtg Date 11 Bid Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ TS ❑ P&R ❑ Police 11 Ply SPONSOR'S The West Valley Highway/Longacres Way project was advertised for bids on October 19 SUMMARY and 23, 2021. Two bids were opened on November 9, 2021 with the apparent low bid of $3,590,407.40 from Road Construction Northwest, Inc. Road Construction Northwest, Inc has worked with the City in the past with a similar scope. The Council is being asked to approve the West Valley Highway/Longacres Way construction contract to Road Construction Northwest, Inc, in the amount of $3,590,407.40 and contingency of $539,000. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Com ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: VERNA SEAL ❑ LTAC DATE: 11/22/21 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Department of Public Works Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $3,590,407.40 $4,355,000.00 $ Fund Source: 2021 CIP Page 8 MTG. DATE RECORD OF COUNCIL ACTION 12/06/21 MTG. DATE ATTACHMENTS 12/06/21 Informational Memo dated 11/19/21 Certified Bid Tabulation 2021 CIP, Pg 8 Revised Minutes from Transportation and Infrastructure Committee meeting of 11/22/21 33 34 City of Tukwila Allan Ekberg, Mayor Pc+b1 C Warks IDeparrrnent -Puri Ponnekanti, £ frector/City Engineer' INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Cyndy Knighton, Senior Program Manager CC: Mayor Ekberg DATE: November 19, 2021 SUBJECT: West Valley Highway/Longacres Way Project Bid Award Project No. 99310410 Contract Award to Road Construction Northwest ISSUE Award the West Valley Highway/Longacres Way construction contract to Road Construction Northwest, Inc. BACKGROUND The West Valley Highway project will construct a third northbound lane from Strander Blvd to S 156th Street and will construct missing sidewalk sections on the east side. A widened shared - use path will be added on the west side between Longacres Way and the newly widened sidewalks adjacent to the Tukwila Urban Center Pedestrian Bridge. A new two-way cycle track will be installed on the south side of Longacres Way and street illumination will be added for pedestrians and vehicles. ANALYSIS A call for bids was advertised on October 19, 2021 and October 23, 2021 for the West Valley Highway/Longacres Way project. Two addenda were issued correcting minor issues in the bid documents. Bids were due by 9:30 a.m. on November 9, 2021 and were publicly opened at 10:00 a.m. on the same day. Eight bids were received. The construction bids were reviewed, and only minor irregularities were found. There was a minor mathematical error in the apparent low bid which lowered it by $7,758.00. This error is considered a minor irregularity in the proposal and has been waived as being insignificant. The fourth lowest bidder also had two minor mathematical errors. The apparent low bid was received from Road Construction Northwest, Inc. They successfully worked for Tukwila on past projects with similar size and scope. FINANCIAL IMPACT The bid from Road Construction Northwest came in under the Engineer's Estimate and is within the available funding for the project. Cost Estimate Construction Budget RCNW Bid $3,590,407.40 $4,355,000.00 Contingency (-15%) 539,000.00 Construction Total $4,129,407.40 RECOMMENDATION Council is being asked to approve the West Valley Highway/Longacres Way construction contract to Road Construction Northwest, Inc, in the amount of $3,590,407.40 and contingency of $539,000, and consider this item on the Consent Agenda at the December 6, 2021 Regular Meeting. ATTACHMENTS: Certified Bid Tabulation 2021 CIP, Pg 8 Revised 35 36 Certified Bid Tab Low Bid ! 2 3 4 5 6 7 8 Engineer's Estimate Road Construction Northwest, Inc. Razz Construction, Inc. Active Construction, Inc Pivetta Brothers Construction Inc. Westwater Construction Company Gary Merlino Construction Company Rodarte Construction, Inc. Tucci & Sons, Inc Bid Item No. Bid Item Description Quantity Unit Unit Price Amount Unit Price Amount (x) Unit Price Amount Unit Price Amount Unit Price Amount (a) Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Schedule A - West Valley Highway ROADWAY 1 MOBILIZATION 1 L.S. $234,000.00 $234,000.00 $210,000.00 $210,000.00 $293,000.00 $293,000.00 $146,129.89 $146,129.89 $240,000.00 $240,000.00 $280,000.00 $280,000.00 $370,000.00 $370,000.00 $387,000.00 $387,000.00 $362,000.00 $362,000.00 2 RESOLUTION OF UTILITY CONFLICTS 1 EST. $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 3 UNEXPECTED SITE CHANGES 1 EST. $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 4 TEMPORARY EROSION & SEDIMENT CONTROL AND WATER POLLUTION PREVENTION (Including SWPPP Implementation) 1 L.S. $8,000.00 $8,000.00 $7,000.00 $7,000.00 $40,000.00 $40,000.00 $60,000.00 $60,000.00 $12,850.00 $12,850.00 $2,500.00 $2,500.00 $35,000.00 $35,000.00 $25,000.00 $25,000.00 $12,000.00 $12,000.00 5 SPCC PLAN 1 L.S. $3,000.00 $3,000.00 $975.00 $975.00 $10,000.00 $10,000.00 $100.00 $100.00 $500.00 $500.00 $2,500.00 $2,500.00 $1,000.00 $1,000.00 $250.00 $250.00 $300.00 $300.00 6 TYPE B PROGRESS SCHEDULE 1 L.S. $8,000.00 $8,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 7 REIMBURSEMENT FOR THIRD PARTY DAMAGE 1 EST. $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 8 ROADWAY SURVEYING 1 L.S. $75,000.00 $75,000.00 $11,200.00 $11,200.00 $28,000.00 $28,000.00 $30,000.00 $30,000.00 $37,800.00 $37,800.00 $25,000.00 $25,000.00 $30,000.00 $30,000.00 $28,500.00 $28,500.00 $33,000.00 $33,000.00 9 CLEARING AND GRUBBING 1 L.S. $29,000.00 $29,000.00 $12,250.00 $12,250.00 $10,000.00 $10,000.00 $25,000.00 $25,000.00 $35,000.00 $35,000.00 $15,000.00 $15,000.00 $25,000.00 $25,000.00 $15,000.00 $15,000.00 $4,800.00 $4,800.00 10 REMOVAL OF STRUCTURES AND OBSTRUCTION 1 L.S. $9,700.00 $9,700.00 $15,300.00 $15,300.00 $3,500.00 $3,500.00 $35,000.00 $35,000.00 $6,300.00 $6,300.00 $25,000.00 $25,000.00 $15,000.00 $15,000.00 $18,000.00 $18,000.00 $28,000.00 $28,000.00 11 POTHOLING 6 EACH $3,000.00 $18,000.00 $650.00 $3,900.00 $450.00 $2,700.00 $600.00 $3,600.00 $725.00 $4,350.00 $1,000.00 $6,000.00 $1,500.00 $9,000.00 $800.00 $4,800.00 $1,000.00 $6,000.00 12 REMOVING CEMENT CONC. SIDEWALK 600 S.Y. $75.00 $45,000.00 $9.00 $5,400.00 $25.00 $15,000.00 $15.50 $9,300.00 $11.85 $7,110.00 $60.00 $36,000.00 $30.00 $18,000.00 $15.00 $9,000.00 $75.00 $45,000.00 13 REMOVING CEMENT CONC. CURB AND GUTTER 2050 L.F. $18.00 $36,900.00 $9.50 $19,475.00 $6.00 $12,300.00 $9.00 $18,450.00 $7.00 $14,350.00 $15.00 $30,750.00 $7.00 $14,350.00 $10.00 $20,500.00 $7.00 $14,350.00 14 REMOVING ASPHALT CONC. PAVEMENT 1120 S.Y. $30.00 $33,600.00 $12.00 $13,440.00 $56.00 $62,720.00 $33.25 $37,240.00 $17.80 $19,936.00 $60.00 $67,200.00 $20.00 $22,400.00 $18.00 $20,160.00 $38.00 $42,560.00 15 REMOVING PLASTIC LINE 9740 L.F. $2.40 $23,376.00 $2.25 $21,915.00 $2.25 $21,915.00 $1.50 $14,610.00 $1.35 $13,149.00 $2.00 $19,480.00 $1.30 $12,662.00 $1.50 $14,610.00 $1.50 $14,610.00 16 REMOVING PLASTIC TRAFFIC MARKING 20 EACH $120.00 $2,400.00 $91.00 $1,820.00 $90.00 $1,800.00 $120.00 $2,400.00 $108.00 $2,160.00 $125.00 $2,500.00 $110.00 $2,200.00 $125.00 $2,500.00 $115.00 $2,300.00 17 REMOVING PLASTIC CROSSWALK LINE 544 S.F. $12.00 $6,528.00 $6.00 $3,264.00 $6.00 $3,264.00 $5.00 $2,720.00 $4.50 $2,448.00 $5.00 $2,720.00 $4.50 $2,448.00 $5.00 $2,720.00 $5.00 $2,720.00 18 REMOVING SHAFT OBSTRUCTIONS t EST. $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 19 RECORD DRAWINGS 1 L.S. $15,000.00 $15,000.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $100.00 $100.00 $500.00 $500.00 $2,500.00 $2,500.00 $10,000.00 $10,000.00 $2,500.00 $2,500.00 $500.00 $500.00 20 CONTRACTOR'S DAILY DIARY 1 L.S. $18,000.00 $18,000.00 $1,000.00 $1,000.00 $1,500.00 $1,500.00 $100.00 $100.00 $500.00 $500.00 $2,500.00 $2,500.00 $3,000.00 $3,000.00 $1,000.00 $1,000.00 $300.00 $300.00 21 ROADWAY EXCAVATION INCL. HAUL 730 C.Y. $72.00 $52,560.00 $57.00 $41,610.00 $65.00 $47,450.00 $66.50 $48,545.00 $55.00 $40,150.00 $100.00 $73,000.00 $56.00 $40,880.00 $60.00 $43,800.00 $70.00 $51,100.00 22 EMBANKMENT COMPACTION 80 C.Y. $9.60 $768.00 $15.00 $1,200.00 $10.00 $800.00 $88.00 $7,040.00 $63.25 $5,060.00 $150.00 $12,000.00 $65.00 $5,200.00 $15.00 $1,200.00 $20.00 $1,600.00 23 CRUSHED SURFACING TOP COURSE 220 TON $96.00 $21,120.00 $53.50 $11,770.00 $135.00 $29,700.00 $66.50 $14,630.00 $109.50 $24,090.00 $150.00 $33,000.00 $80.00 $17,600.00 $50.00 $11,000.00 $95.00 $20,900.00 24 PLANING BITUMINOUS PAVEMENT 2990 S.Y. $8.50 $25,415.00 $11.25 $33,637.50 $10.00 $29,900.00 $11.50 $34,385.00 $6.50 $19,435.00 $10.00 $29,900.00 $6.00 $17,940.00 $8.00 $23,920.00 $8.00 $23,920.00 25 HMA CL. 1/2 IN. PG 58H-22 380 TON $240.00 $91,200.00 $177.00 $67,260.00 $230.00 $87,400.00 $192.85 $73,283.00 $137.70 $52,326.00 $200.00 $76,000.00 $175.00 $66,500.00 $215.00 $81,700.00 $120.00 $45,600.00 26 HMA FOR APPROACH CL. 1/2 IN. PG 58H-22 90 TON $336.00 $30,240.00 $236.00 $21,240.00 $300.00 $27,000.00 $255.00 $22,950.00 $232.55 $20,929.50 $250.00 $22,500.00 $240.00 $21,600.00 $300.00 $27,000.00 $210.00 $18,900.00 27 RELOCATE/ADJUST EXISTING UTILITY 1 L.S. $6,000.00 $6,000.00 $5,800.00 $5,800.00 $5,150.00 $5,150.00 $15,000.00 $15,000.00 $41,000.00 $41,000.00 $10,000.00 $10,000.00 $2,000.00 $2,000.00 $7,500.00 $7,500.00 $16,000.00 $16,000.00 28 INLET PROTECTION 57 EACH $210.00 $11,970.00 $93.00 $5,301.00 $325.00 $18,525.00 $115.00 $6,555.00 $70.00 $3,990.00 $100.00 $5,700.00 $100.00 $5,700.00 $75.00 $4,275.00 $100.00 $5,700.00 29 ADJUST VALVE BOX 22 EACH $660.00 $14,520.00 $570.00 $12,540.00 $660.00 $14,520.00 $530.00 $11,660.00 5550.00 $12,100.00 $500.00 $11,000.00 $500.00 $11,000.00 $600.00 $13,200.00 $800.00 $17,600.00 Subtotal $898,297.00 Subtotal $612,797.50 Subtotal $851,644.00 Subtotal $702,797.89 Subtotal $700,033.50 Subtotal $876,750.00 Subtotal $842,480.00 Subtotal $849,135.00 Subtotal $853,760.00 BRIDGE 30 STRUCTURE EXCAVATION CLASS A INCL. HAUL 52 C.Y. $78.00 $4,056.00 $63.00 $3,276.00 $335.00 $17,420.00 $130.00 $6,760.00 $73.75 $3,835.00 $100.00 $5,200.00 $120.00 $6,240.00 $100.00 $5200.00 $100.00 $5,200.00 31 GRAVEL BACKFILL FOR WALL 16 C.Y. $60.00 $960.00 $90.00 $1,440.00 $225.00 $3,600.00 $320.00 $5,120.00 $110.00 $1,760.00 $80.00 $1,280.00 $200.00 $3,200.00 $150.00 $2,400.00 $45.00 $720.00 32 SHAFT -36 IN. DIAMETER 86 L.F. $740.00 $63,640.00 $544.00 $46,784.00 $500.00 $43,000.00 $580.00 $49,880.00 $1,045.00 $89,870.00 $1,300.00 $111,800.00 $860.00 $73,960.00 $850.00 $73,100.00 $1,150.00 $98,900.00 33 ST. REINF. BAR FOR BRIDGE 780 LB. $1.70 $1,326.00 $3.15 $2,457.00 $4.00 $3,120.00 $3.15 $2,457.00 $10.80 $8,424.00 $25.00 $19,500.00 $4.50 $3,510.00 $4.00 $3,120.00 $12.00 $9,360.00 34 QA SHAFT TEST 2 EACH $7,500.00 $15,000.00 $1,325.00 $2,650.00 $1,200.00 $2,400.00 $1,275.00 $2,550.00 $5,383.00 $10,766.00 $1,000.00 $2,000.00 $1,500.00 $3,000.00 $2,200.00 $4,400.00 $5,700.00 $11,400.00 35 CONC. CLASS 4000 FOR BRIDGE 6 C.Y. $1,200.00 $7,200.00 $1,400.00 $8,400.00 $1,800.00 $10,800.00 $1,400.00 $8,400.00 $4,500.00 $27,000.00 $5,000.00 $30,000.00 $2,600.00 $15,600.00 $1,400.00 $8,400.00 $4,800.00 $28,800.00 36 SUPERSTRUCTURE - WEST VALLEY HIGHWAY PEDESTRIAN BRIDGE 1 L.S. $119,780.00 $119,780.00 $408,000.00 $408,000.00 $350,000.00 $350,000.00 $375,000.00 $375,000.00 $348,710.00 $348,710.00 $250,000.00 $250,000.00 $265,000.00 $265,000.00 $315,000.00 $315,000.00 $365,000.00 $365,000.00 Subtotal $211,962.00 Subtotal $473,007.00 Subtotal $430,340.00 Subtotal $450,167.00 Subtotal $490,365.00 Subtotal $419,780.00 Subtotal $370,510.00 Subtotal $411,620.00 Subtotal $519,380.00 SIDEWALK 37 CEMENT CONC. SIDEWALK 1410 S.Y. $144.00 $203,040.00 $76.00 $107,160.00 $63.00 $88,830.00 $64.00 $90,240.00 $72.00 $101,520.00 $75.00 $105,750.00 $100.00 $141,000.00 $70.00 $98,700.00 $55.00 $77,550.00 38 CEMENT CONC. TRAFFIC CURB AND GUTTER 1940 L.F. $54.00 $104,760.00 $33.50 $64,990.00 $30.00 $58,200.00 $46.70 $90,598.00 $32.75 $63,535.00 $40.00 $77,600.00 $45.00 $87,300.00 $45.00 $87,300.00 $40.00 $77,600.00 39 MOUNTABLE CEMENT CONC. TRAFFIC CURB 193 L.F. $90.00 $17,370.00 $48.00 $9,264.00 $47.00 $9,071.00 $36.70 $7,083.10 $56.50 $10,904.50 $75.00 $14,475.00 $65.00 $12,545.00 $40.00 $7,720.00 $34.00 $6,562.00 40 CEMENT CONC. PEDESTRIAN CURB 56 L.F. $54.00 $3,024.00 $26.50 $1,484.00 $26.00 $1,456.00 $48.00 $2,688.00 $55.86 $3,128.16 $75.00 $4,200.00 $50.00 $2,800.00 $30.00 $1,680.00 $29.00 $1,624.00 41 CEMENT CONC. CURB RAMP TYPE PERPENDICULAR A 1 EACH $4,200.00 $4,200.00 $2,455.00 $2,455.00 $1,880.00 $1,880.00 $3,650.00 $3,650.00 $2,237.00 $2,237.00 $5,000.00 $5,000.00 $3,500.00 $3,500.00 $3,000.00 $3,000.00 $3,800.00 $3,800.00 42 CEMENT CONC. CURB RAMP TYPE PERPENDICULAR B 1 EACH $4,200.00 $4,200.00 $2,455.00 $2,455.00 $1,880.00 $1,880.00 $3,650.00 $3,650.00 $2,237.00 $2,237.00 $5,000.00 $5,000.00 $3,500.00 $3,500.00 $3,000.00 $3,000.00 $3,800.00 $3,800.00 43 NEW DETECTABLE WARNING PATTERN t EACH $480.00 $480.00 $611.00 $611.00 $600.00 $600.00 $1,600.00 $1,600.00 $1,060.00 $1,060.00 $1,500.00 $1,500.00 $2,000.00 $2,000.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 44 CEMENT CONC. DRIVEWAY ENTRANCE COMMERCIAL 531 S.Y. $180.00 $95,580.00 $108.00 $57,348.00 $95.00 $50,445.00 $96.50 $51,241.50 $102.35 $54,347.85 $85.00 $45,135.00 $150.00 $79,650.00 $100.00 $53,100.00 $78.00 $41,418.00 Subtotal $432,654.00 Subtotal $245,767.00 Subtotal $212,362.00 Subtotal $250,750.60 Subtotal $238,969.51 Subtotal $258,660.00 Subtotal $332,295.00 Subtotal $256,000.00 Subtotal $213,854.00 TRAFFIC CONTROL DEVICES 45 PLASTIC LINE 12533 L.F. $4.80 $60,158.40 $2.00 $25,066.00 $1.95 $24,439.35 $1.65 $20,679.45 $1.45 $18,172.85 $2.00 $25,066.00 $1.40 $17,546.20 $1.50 $18,799.50 $1.50 $18,799.50 46 PLASTIC WIDE LANE LINE 519 L.F. $6.00 $3,114.00 $2.40 $1,245.60 $2.50 $1,297.50 $3.65 $1,894.35 $3.25 $1,686.75 $4.00 $2,076.00 $3.20 $1,660.80 $3.50 $1,816.50 $3.50 $1,816.50 47 PLASTIC WIDE DOTTED ENTRY LINE 221 L.F. $7.80 $1,723.80 $3.50 $773.50 $3.50 $773.50 $2.45 $541.45 $2.15 $475.15 $3.00 $663.00 $2.20 $486.20 $2.50 $552.50 $2.30 $508.30 48 PLASTIC CROSSWALK LINE 760 S.F. $14.40 $10,944.00 $8.25 $6,270.00 $8.00 $6,080.00 $7.00 $5,320.00 $6.20 $4,712.00 $7.00 $5,320.00 $6.00 $4,560.00 $7.25 $5,510.00 $6.75 $5,130.00 49 PLASTIC STOP LINE 91 L.F. $30.00 $2,730.00 $10.60 $964.60 $11.00 $1,001.00 $12.00 $1,092.00 $11.00 $1,001.00 $12.00 $1,092.00 $11.00 $1,001.00 $12.50 $1,137.50 $11.50 $1,046.50 50 PLASTIC CROSSHATCH MARKING 120 L.F. $9.60 $1,152.00 $4.75 $570.00 $5.00 $600.00 $9.00 $1,080.00 $8.10 $972.00 $9.00 $1,080.00 $8.00 $960.00 $9.50 $1,140.00 $8.75 $1,050.00 51 PLASTIC TRAFFIC ARROW 18 EACH $480.00 $8,640.00 $170.00 $3,060.00 $170.00 $3,060.00 $150.00 $2,700.00 $135.00 $2,430.00 $150.00 $2,700.00 $140.00 $2,520.00 $150.00 $2,700.00 $150.00 $2,700.00 52 PLASTIC DRAINAGE MARKING 59 EACH $120.00 $7,080.00 $106.50 $6,283.50 $105.00 $6,195.00 $55.00 $3,245.00 $50.00 $2,950.00 $60.00 $3,540.00 $50.00 $2,950.00 $55.00 $3,245.00 $50.00 $2,950.00 53 PLASTIC TRAFFIC LETTER 12 EACH $180.00 $2,160.00 $2.25 $27.00 $500.00 $6,000.00 $120.00 $1,440.00 $108.00 $1,296.00 $125.00 $1,500.00 $110.00 $1,320.00 $125.00 $1,500.00 $115.00 $1,380.00 54 TEMPORARY PAVEMENT MARKING -SHORT DURATION 15200 L.F. $1.20 $18,240.00 $0.30 $4,560.00 $0.60 $9,120.00 $1.20 $18,240.00 $0.55 $8,360.00 $0.50 $7,600.00 $0.70 $10,640.00 $0.40 $6,080.00 $0.50 $7,600.00 55 PERMANENT SIGNING 1 L.S. $12,000.00 $12,000.00 $16,350.00 $16,350.00 $35,000.00 $35,000.00 $15,000.00 $15,000.00 $13,600.00 $13,600.00 $15,000.00 $15,000.00 $15,000.00 $15,000.00 $20,000.00 $20,000.00 $14,500.00 $14,500.00 56 TRAFFIC SIGNAL SYSTEM - WEST VALLEY HWY AND S 156TH ST 1 L.S. $27,000.00 $27,000.00 $29,625.00 $29,625.00 $195,000.00 $195,000.00 $30,000.00 $30,000.00 $27,775.00 $27,775.00 $75,000.00 $75,000.00 $26,000.00 $26,000.00 $33,000.00 $33,000.00 $30,000.00 $30,000.00 57 PORTABLE CHANGEABLE MESSAGE SIGN 32112 HR $3.00 $96,336.00 $0.10 $3,211.20 $3.00 $96,336.00 $2.55 $81,885.60 $3.25 $104,364.00 $1.00 $32,112.00 $1.70 $54,590.40 $5.00 $160,560.00 $3.00 $96,336.00 58 PROJECT TEMPORARY TRAFFIC CONTROL 1 L.S. $108,000.00 $108,000.00 $130,000.00 $130,000.00 $200,000.00 $200,000.00 $100,000.00 $100,000.00 $105,000.00 $105,000.00 $300,000.00 $300,000.00 $240,000.00 $240,000.00 $300,000.00 $300,000.00 $294,000.00 $294,000.00 59 PEDESTRIAN TRAFFIC CONTROL 1 L.S. $18,000.00 $18,000.00 $1,500.00 $1,500.00 $40,000.00 $40,000.00 $2,500.00 $2,500.00 $15,000.00 $15,000.00 $15,000.00 $15,000.00 $10,000.00 $10,000.00 $25,000.00 $25,000.00 $6,200.00 $6,200.00 60 CONTRACTOR PROVIDED UNIFORMED POLICE OFFICERS 40 HOUR $168.00 $6,720.00 $145.00 $5,800.00 $90.00 $3,600.00 $155.00 $6,200.00 $105.00 $4,200.00 $150.00 $6,000.00 $85.00 $3,400.00 $100.00 $4,000.00 $140.00 $5,600.00 61 TRAFFIC CONTROL SUPERVISOR 1 L.S. $12,000.00 $12,000.00 $12,000.00 $12,000.00 $90,000.00 $90,000.00 $75,000.00 $75,000.00 $50,000.00 $50,000.00 $15,000.00 $15,000.00 $90,000.00 $90,000.00 $50,000.00 $50,000.00 $175,000.00 $175,000.00 Certified Bid Tab Low Bid 2 3 4 5 6 7 8 Engineer's Estimate Road Construction Northwest, Inc. Razz Construction, Inc. Active Construction, Inc Pivetta Brothers Construction Inc. Westwater Construction Company Gary Merlino Construction Company Rodarte Construction, Inc. Tucci & Sons, Inc Bid Item No. Bid Item Description Quantity Unit Unit Price Amount Unit Price Amount (x) Unit Price Amount Unit Price Amount Unit Price Amount (x) Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Subtotal $395,998.20 Subtotal $247,306.40 Subtotal $718,502.35 Subtotal $366,817.85 Subtotal $361,994.75 Subtotal $508,749.00 Subtotal $482,634.60 Subtotal $635,041.00 Subtotal $664,616.80 ROADSIDE DEVELOPMENT 62 HIGH VISIBILITY SILT FENCE 186 L.F. $7.50 $1,395.00 $6.00 $1,116.00 $12.00 $2,232.00 $7.50 $1,395.00 $10.00 $1,860.00 $10.00 $1,860.00 $9.00 $1,674.00 $8.00 $1,488.00 $9.00 $1,674.00 63 REPLACE FENCE 42 L.F. $102.00 $4,284.00 $82.75 $3,475.50 $80.00 $3,360.00 $60.00 $2,520.00 $65.00 $2,730.00 $100.00 $4,200.00 $35.00 $1,470.00 $100.00 $4,200.00 $60.00 $2,520.00 64 DECORATIVE RAILING 54 L.F. $420.00 $22,680.00 $248.00 $13,392.00 $260.00 $14,040.00 $425.00 $22,950.00 $621.00 $33,534.00 $250.00 $13,500.00 $270.00 $14,580.00 $300.00 $16,200.00 $665.00 $35,910.00 65 PSIPE -AGER RUBRUM 'BOWHALL', 2" CAL 20 EACH $330.00 $6,600.00 $384.00 $7,680.00 $800.00 $16,000.00 $395.00 $7,900.00 $443.00 $8,860.00 $800.00 $16,000.00 $425.00 $8,500.00 $625.00 $12,500.00 $800.00 $16,000.00 66 PSIPE - FRANXINUS PENNSYLVANICA "URBANITE', 2" CAL. 14 EACH $330.00 $4,620.00 $384.00 $5,376.00 $800.00 $11,200.00 $395.00 $5,530.00 $443.00 $6,202.00 $800.00 $11,200.00 $425.00 $5,950.00 $625.00 $8,750.00 $800.00 $11,200.00 67 PSIPE CERCIDIPHYLLUM JAPONICUM', 2" CAL. 8 EACH $330.00 $2,640.00 $384.00 $3,072.00 $800.00 $6,400.00 $395.00 $3,160.00 $443.00 $3,544.00 $800.00 $6,400.00 $425.00 $3,400.00 $625.00 $5,000.00 $800.00 $6,400.00 68 PSIPE - TILIA CORDATA 'CHANCOLE' OR 'DEGROOT', 2" CAL. 11 EACH $330.00 $3,630.00 $384.00 $4,224.00 $800.00 $8,800.00 $395.00 $4,345.00 $443.00 $4,873.00 $800.00 $8,800.00 $425.00 $4,675.00 $625.00 $6,875.00 $800.00 $8,800.00 69 PSIPE -ZELCOVASERRATTA'GREEN VASE'OR'VILLAGE GREEN', 2" CA 5 EACH $330.00 $1,650.00 $384.00 $1,920.00 $800.00 $4,000.00 $395.00 $1,975.00 $443.00 $2,215.00 $800.00 $4,000.00 $425.00 $2,125.00 $625.00 $3,125.00 $800.00 $4,000.00 70 PSIPE - CORNUS SERICEA 'KELSEYI', 2 GAL. 30 EACH $25.20 $756.00 $21.25 $637.50 $24.00 $720.00 $21.00 $630.00 $27.00 $810.00 $25.00 $750.00 $26.00 $780.00 $26.00 $780.00 $24.00 $720.00 71 PSIPE - GAULTHERIASHALLON, 1 GAL. 139 EACH $25.20 $3,502.80 $14.00 $1,946.00 $17.00 $2,363.00 $14.00 $1,946.00 $15.00 $2,085.00 $20.00 $2,780.00 $15.00 $2,085.00 $26.00 $3,614.00 $17.00 $2,363.00 72 PSIPE - MAHONIA NERVOSA, 1 GAL. 135 EACH $18.00 $2,430.00 $16.50 $2,227.50 $25.00 $3,375.00 $17.00 $2,295.00 $19.50 $2,632.50 $25.00 $3,375.00 $19.00 $2,565.00 $26.00 $3,510.00 $23.00 $3,105.00 73 PSIPE - PHYSOCARPUS OPULIFOLIUS 'NANA', 5 GAL. 24 EACH $78.00 $1,872.00 $29.50 $708.00 $60.00 $1,440.00 $30.00 $720.00 $44.25 $1,062.00 $60.00 $1,440.00 $42.00 $1,008.00 $52.00 $1,248.00 $58.00 $1,392.00 74 PSIPE- POLYSTICHUM MUNITUM, 1 GAL. 103 EACH $18.00 $1,854.00 $14.00 $1,442.00 $12.00 $1,236.00 $14.00 $1,442.00 $15.00 $1,545.00 $15.00 $1,545.00 $15.00 $1,545.00 $26.00 $2,678.00 $11.50 $1,184.50 75 PSIPE-VACCINIUM OVATUM, 5 GAL. 18 EACH $66.00 $1,188.00 $29.50 $531.00 $40.00 $720.00 $30.00 $540.00 $45.00 $810.00 $40.00 $720.00 $42.00 $756.00 $52.00 $936.00 $40.00 $720.00 76 PSIPE -ARCTOSTAPHYLOS UVA-URSI, 1 GAL. 2210 EACH $14.40 $31,824.00 $14.00 $30,940.00 $16.00 $35,360.00 $14.00 $30,940.00 $15.00 $33,150.00 $20.00 $44,200.00 $15.00 $33,150.00 $26.00 $57,460.00 $16.75 $37,017.50 77 TOPSOILTYPEA 970 C.Y. $66.00 $64,020.00 $59.00 $57,230.00 $60.00 $58,200.00 $60.00 $58,200.00 $46.50 $45,105.00 $60.00 $58,200.00 $55.00 $53,350.00 $65.00 $63,050.00 $60.00 $58,200.00 78 CU SOIL 920 C.Y. $78.00 $71,760.00 $112.00 $103,040.00 $60.00 $55,200.00 $115.00 $105,800.00 $145.80 $134,136.00 $125.00 $115,000.00 $140.00 $128,800.00 $160.00 $147,200.00 $98.00 $90,160.00 79 IRRIGATION SYSTEM 1 L.S. $30,000.00 $30,000.00 $135,000.00 $135,000.00 $150,000.00 $150,000.00 $100,000.00 $100,000.00 $107,900.00 $107,900.00 $130,000.00 $130,000.00 $180,000.00 $180,000.00 $125,000.00 $125,000.00 $148,000.00 $148,000.00 80 MEDIUM BARK MULCH 2" DEPTH 70 C.Y. $84.00 $5,880.00 $57.50 $4,025.00 $75.00 $5,250.00 $60.00 $4,200.00 $57.25 $4,007.50 $65.00 $4,550.00 $55.00 $3,850.00 $65.00 $4,550.00 $75.00 $5,250.00 81 HYDROSEED 350 S.F. $1.20 $420.00 $5.00 $1,750.00 $4.00 $1,400.00 $4.50 $1,575.00 $2.35 $822.50 $4.00 $1,400.00 $2.20 $770.00 $7.00 $2,450.00 $4.00 $1,400.00 82 ROADSIDE CLEANUP 1 EST. $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 83 PROPERTY RESTORATION 1 EST. $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 512,000.00 S12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 84 GRAVITY BLOCK WALL 80 S.F. $80.00 $6,400.00 $53.00 $4,240.00 $90.00 $7,200.00 $125.00 $10,000.00 $95.00 $7,600.00 $100.00 $8,000.00 $100.00 $8,000.00 $60.00 $4,800.00 $65.00 $5,200.00 Subtotal $293,405.80 Subtotal $407,972.50 Subtotal $412,496.00 Subtotal $392,063.00 Subtotal $429,483.50 Subtotal $461,920.00 Subtotal $483,033.00 Subtotal $499,414.00 Subtotal $465,216.00 STORM DRAINAGE 85 REMOVE CATCH BASIN 3 EACH $1,000.00 $3,000.00 $615.00 $1,845.00 $2,100.00 $6,300.00 $350.00 51,050.00 $810.00 52,430.00 $100.00 $300.00 $500.00 $1,500.00 $225.00 $675.00 $800.00 $2,400.00 86 GRATE INLET TYPE 2 1 EACH $5,400.00 $5,400.00 $3,550.00 $3,550.00 $3,500.00 $3,500.00 $4,400.00 $4,400.00 $5,395.00 $5,395.00 $3,500.00 $3,500.00 $12,000.00 $12,000.00 $2,500.00 $2,500.00 $4,400.00 $4,400.00 87 CATCH BASIN TYPE 1 13 EACH $2,640.00 $34,320.00 $1,650.00 $21,450.00 $3,400.00 $44,200.00 $2,050.00 $26,650.00 $1,811.00 $23,543.00 $1,500.00 $19,500.00 $2,600.00 $33,800.00 $1,800.00 $23,400.00 $1,900.00 $24,700.00 88 CURB INLET 2 EACH $3,000.00 $6,000.00 $1,950.00 $3,900.00 $2,000.00 $4,000.00 $2,625.00 $5,250.00 $7,225.00 $14,450.00 $1,000.00 $2,000.00 $2,500.00 $5,000.00 $2,000.00 $4,000.00 $8,900.00 $17,800.00 89 CATCH BASIN TYPE 2 48 IN. DIAM. WITH FRAME AND VANED GRATE 2 EACH $6,240.00 $12,480.00 $4,750.00 $9,500.00 $4,700.00 $9,400.00 $4,550.00 $9,100.00 $4,265.00 $8,530.00 $7,500.00 $15,000.00 $10,000.00 $20,000.00 $3,000.00 $6,000.00 $4,200.00 $8,400.00 90 V ni �n 0,10101tri t yo in. ui rvi. VVI i n avuu v�nuvu 1 EACH $6,240.00 $6,240.00 $5,000.00 $5,000.00 $4,700.00 $4,700.00 $4,800.00 $4,800.00 $5,450.00 $5,450.00 $7,500.00 $7,500.00 $13,000.00 $13,000.00 $3,250.00 $3,250.00 $4,700.00 $4,700.00 91 CORRUGATED POLYETHYLENE STORM SEWER PIPE 12 IN. DIAM. 627 L.F. $115.00 $72,105.00 $73.50 $46,084.50 $75.00 $47,025.00 $76.50 $47,965.50 $84.50 $52,981.50 $165.00 $103,455.00 $120.00 $75,240.00 $90.00 $56,430.00 $98.00 $61,446.00 92 DUCTILE IRON SEWER PIPE 12 IN. DIAM. 47 L.F. $175.00 $8,225.00 $136.00 $6,392.00 $130.00 $6,110.00 $185.00 $8,695.00 $170.00 $7,990.00 $390.00 $18,330.00 $160.00 $7,520.00 $180.00 $8,460.00 $218.00 $10,246.00 93 STRUCTURE EXCAVATION CLASS B INCL. HAUL 540 C.Y. $60.00 $32,400.00 $0.10 $54.00 $55.00 $29,700.00 $110.00 $59,400.00 $19.50 $10,530.00 $20.00 $10,800.00 $30.00 $16,200.00 $40.00 $21,600.00 $48.00 $25,920.00 94 CONNECTION TO DRAINAGE STRUCTURE 7 EACH $1,800.00 $12,600.00 $900.00 $6,300.00 $450.00 $3,150.00 $1,200.00 $8,400.00 $1,335.00 $9,345.00 $350.00 $2,450.00 $1,000.00 $7,000.00 $1,500.00 $10,500.00 $2,000.00 $14,000.00 95 ADJUST CATCH BASIN 11 EACH $900.00 $9,900.00 $950.00 $10,450.00 $500.00 $5,500.00 $300.00 $3,300.00 $1,045.00 $11,495.00 $1,250.00 $13,750.00 $800.00 $8,800.00 $800.00 $8,800.00 $750.00 $8,250.00 96 ABANDON EXISTING CATCH BASIN 3 EACH $1,800.00 $5,400.00 $400.00 $1,200.00 $750.00 $2,250.00 $685.00 $2,055.00 $775.00 $2,325.00 $250.00 $750.00 $800.00 $2,400.00 $350.00 $1,050.00 $900.00 $2,700.00 97 PLUGGING EXISTING PIPE 1 EACH $840.00 $840.00 $400.00 $400.00 $400.00 $400.00 $685.00 $685.00 $700.00 $700.00 $350.00 $350.00 $300.00 $300.00 $150.00 $150.00 $1,100.00 $1,100.00 98 LOCKING SOLID METAL COVER AND FRAME FOR CATCH BASIN 11 EACH $1,200.00 $13,200.00 $375.00 $4,125.00 $1,150.00 $12,650.00 $1,100.00 $12,100.00 $1,275.00 $14,025.00 $1,200.00 $13,200.00 $400.00 $4,400.00 $550.00 $6,050.00 $1,300.00 $14,300.00 99 SOLID LID FOR CATCH BASIN TYPE 1 4 EACH $1,200.00 $4,800.00 $213.00 $852.00 $1,150.00 $4,600.00 $1,100.00 $4,400.00 $1,275.00 $5,100.00 $1,200.00 $4,800.00 $500.00 $2,000.00 $550.00 $2,200.00 $1,300.00 $5,200.00 100 SOLID LID FOR STORM MANHOLE t EACH $1,200.00 $1,200.00 $245.00 $245.00 $1,250.00 $1,250.00 $1,100.00 $1,100.00 $1,385.00 $1,385.00 $1,200.00 $1,200.00 $500.00 $500.00 $800.00 $800.00 $1,400.00 $1,400.00 101 GRATE FOR CATCH BASIN TYPE 1 7 EACH $1,200.00 $8,400.00 $381.00 $2,667.00 $1,150.00 $8,050.00 $1,100.00 $7,700.00 $155.00 $1,085.00 $1,200.00 $8,400.00 $500.00 $3,500.00 $450.00 $3,150.00 $1,300.00 $9,100.00 102 FILTERRA PEAK DIVERSION VAULT CONFIGURATION BIORETENTION SYSTEM 2 EACH $50,000.00 $100,000.00 $56,500.00 $113,000.00 $54,000.00 $108,000.00 $50,000.00 $100,000.00 $48,195.00 $96,390.00 $40,000.00 $80,000.00 $60,000.00 $120,000.00 $50,000.00 $100,000.00 $63,000.00 $126,000.00 Subtotal $336,510.00 Subtotal $237,014.50 Subtotal $300,785.00 Subtotal $307,050.50 Subtotal $273,149.50 Subtotal $305,285.00 Subtotal $333,160.00 Subtotal $259,015.00 Subtotal $342,062.00 ILLUMINATION SYSTEM 103 'ADJUST JUNCTION BOX I 7 I EACH $600.00 $4,200.00 $511.50 $3,580.50 $600.00 $4,200.00 I $300.00 $2,100.00 S600.00 S4,200.00 $300.00 $2,100.00 $300.00 $2,100.00 $650.00 $4,550.00 $550.00 $3,850.00 Subtotal $4,200.00 Subtotal $3,580.50 Subtotal $4,200.00 Subtotal $2,100.00 Subtotal $4,200.00 Subtotal $2,100.00 Subtotal $2,100.00 Subtotal $4,550.00 Subtotal $3,850.00 Schedule A Subtotal $2,573,027.00 ✓ $2,227,445.40 ✓ $2,930,329.35 ✓ $2,471,746.84 x $2,498,195.76 1 ✓ $2,833,244.00 ✓ $2,846,212.60 ✓ $2,914,775.00 ✓ $3,062,738.80 Schedule B - Longacres Way Improvements ROADWAY 104 MOBILIZATION 1 L.S. $52,100.00 $52,100.00 $80,000.00 $80,000.00 $40,000.00 $40,000.00 $60,000.00 $60,000.00 $70,000.00 $70,000.00 $40,000.00 $40,000.00 $10,000.00 $10,000.00 $60,000.00 $60,000.00 $4,500.00 $4,500.00 105 TEMPORARY EROSION & SEDIMENT CONTROL AND WATER POLLUTION PREVENTION (Including SWPPP Implementation) 1 L.S. $3,700.00 $3,700.00 $1,000.00 $1,000.00 $5,000.00 $5,000.00 $10,000.00 $10,000.00 $4,000.00 $4,000.00 $1,000.00 $1,000.00 $2,000.00 $2,000.00 $5,000.00 $5,000.00 $3,000.00 $3,000.00 106 ROADWAY SURVEYING t L.S. $25,000.00 $25,000.00 $11,200.00 $11,200.00 $2,500.00 $2,500.00 $3,000.00 $3,000.00 $7,560.00 $7,560.00 $5,000.00 $5,000.00 $10,000.00 $10,000.00 $3,000.00 $3,000.00 $10,000.00 $10,000.00 107 REMOVAL OF STRUCTURES AND OBSTRUCTION 1 L.S. $2,400.00 $2,400.00 $1,000.00 $1,000.00 $1,500.00 $1,500.00 $2,500.00 $2,500.00 $3,130.00 $3,130.00 $3,000.00 $3,000.00 $1,000.00 $1,000.00 $3,500.00 $3,500.00 $10,000.00 $10,000.00 108 REMOVING CEMENT CONC. SIDEWALK 50 S.Y. $75.00 $3,750.00 $9.00 $450.00 $20.00 $1,000.00 $15.50 $775.00 $13.00 $650.00 $60.00 $3,000.00 $30.00 $1,500.00 $15.00 $750.00 $100.00 $5,000.00 109 REMOVING CEMENT CONC. CURB AND GUTTER 20 L.F. $18.00 $360.00 $9.50 $190.00 $7.00 $140.00 $9.00 $180.00 $12.50 $250.00 $15.00 $300.00 $7.00 $140.00 $10.00 $200.00 $10.00 $200.00 110 REMOVING ASPHALT CONC. PAVEMENT 9 S.Y. $30.00 $270.00 $12.00 $108.00 $92.00 $828.00 $33.25 $299.25 $93.00 $837.00 $60.00 $540.00 $20.00 $180.00 $18.00 $162.00 $40.00 $360.00 111 REMOVING PLASTIC LINE 1460 L.F. $2.40 $3,504.00 $2.25 $3,285.00 $2.25 $3,285.00 $1.50 $2,190.00 $1.35 $1,971.00 $2.00 $2,920.00 $1.30 $1,898.00 $1.50 $2,190.00 $1.50 $2,190.00 112 REMOVING PLASTIC TRAFFIC MARKING 13 EACH $120.00 $1,560.00 $91.00 $1,183.00 $90.00 $1,170.00 $120.00 $1,560.00 $108.00 $1,404.00 $125.00 $1,625.00 $110.00 $1,430.00 $125.00 $1,625.00 $115.00 $1,495.00 113 ROADWAY EXCAVATION INCL. HAUL 3 C.Y. $72.00 $216.00 $57.00 $171.00 $65.00 $195.00 $66.50 $199.50 $95.00 $285.00 $100.00 $300.00 $56.00 $168.00 $60.00 $180.00 $150.00 $450.00 114 CRUSHED SURFACING TOP COURSE 5 TON $96.00 $480.00 $53.50 $267.50 $135.00 $675.00 $66.50 $332.50 $130.00 $650.00 $100.00 $500.00 $80.00 $400.00 $50.00 $250.00 $95.00 $475.00 115 PLANING BITUMINOUS PAVEMENT 9 S.Y. $8.50 $76.50 $5.00 $45.00 $12.00 $108.00 $11.50 $103.50 $45.00 $405.00 $10.00 $90.00 $6.00 $54.00 $8.00 $72.00 $15.00 $135.00 Certified Bid Tab Low Bid 2 3 4 5 6 7 8 Engineer's Estimate Road Construction Northwest, Inc. Razz Construction, Inc. Active Construction, Inc Pivetta Brothers Construction Inc. Westwater Construction Company Gary Merlino Construction Company Rodarte Construction, Inc. Tucci & Sons, Inc Bid Item No. Bid Item Description Quantity Unit Unit Price Amount Unit Price Amount (x) Unit Price Amount Unit Price Amount Unit Price Amount (a) Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount 116 HMA CL. 1/2 IN. PG 581022 1.5 TON $240.00 $360.00 $177.00 $265.50 $600.00 $900.00 $192.85 $289.28 $2,111.00 53,166.50 $150.00 $225.00 $175.00 $262.50 $275.00 $412.50 $120.00 $180.00 117 HMA FOR APPROACH CL. 1/2 IN. PG 58H-22 8 TON $336.00 $2,688.00 $236.50 $1,892.00 $330.00 $2,640.00 $255.00 $2,040.00 $855.00 56,840.00 $250.00 $2,000.00 $240.00 $1,920.00 $300.00 $2,400.00 $210.00 $1,680.00 118 INLET PROTECTION 18 EACH $210.00 $3,780.00 $93.00 $1,674.00 $325.00 $5,850.00 $115.00 $2,070.00 565.00 S1,170.00 $100.00 $1,800.00 $100.00 $1,800.00 $75.00 $1,350.00 $100.00 $1,800.00 Subtotal $100,244.50 Subtotal $102,731.00 Subtotal $65,791.00 Subtotal $85,539.03 Subtotal $102,318.50 Subtotal $62,300.00 Subtotal $32,752.50 Subtotal $81,091.50 Subtotal $41,465.00 SIDEWALK 119 CEMENT CONC. SIDEWALK 10 S.Y. $144.00 $1,440.00 $76.00 $760.00 $63.00 $630.00 $64.00 $640.00 $107.80 $1,078.00 $75.00 $750.00 $100.00 $1,000.00 $65.00 $650.00 $55.00 $550.00 120 CEMENT CONC. TRAFFIC CURB AND GUTTER 63 L.F. $54.00 $3,402.00 $33.50 $2,110.50 $28.00 $1,764.00 $46.70 $2,942.10 $36.25 $2,283.75 $40.00 $2,520.00 $45.00 $2,835.00 $50.00 $3,150.00 $40.00 $2,520.00 121 CEMENT CONC. CURB RAMP TYPE PERPENDICULAR A 1 EACH $4,200.00 $4,200.00 $2,455.00 $2,455.00 $1,880.00 $1,880.00 $3,650.00 $3,650.00 $2,237.00 $2,237.00 $5,000.00 $5,000.00 $3,500.00 $3,500.00 $3,000.00 $3,000.00 $3,800.00 $3,800.00 122 CEMENT CONC. DRIVEWAY ENTRANCE COMMERCIAL 29 S.Y. $54.00 $1,566.00 $2,784.00 $80,736.00 $95.00 $2,755.00 $96.50 $2,798.50 $115.00 $3,335.00 $90.00 $2,610.00 $150.00 $4,350.00 $100.00 $2,900.00 $78.00 $2,262.00 Subtotal $10,608.00 Subtotal $86,061.50 Subtotal $7,029.00 Subtotal $10,030.60 Subtotal $8,933.75 Subtotal $10,880.00 Subtotal $11,685.00 Subtotal $9,700.00 Subtotal $9,132.00 TRAFFIC CONTROL DEVICES 123 PLASTIC LINE 3813 L.F. $4.80 $18,302.40 $2.00 $7,626.00 $1.95 $7,435.35 $2.00 $7,626.00 $2.00 $7,626.00 $2.00 $7,626.00 $1.40 $5,338.20 $2.25 $8,579.25 $2.00 $7,626.00 124 PLASTIC WIDE LANE LINE 117 L.F. $6.00 $702.00 $2.40 $280.80 $2.50 $292.50 $6.00 $702.00 $5.50 $643.50 $6.00 $702.00 $3.20 $374.40 $6.00 $702.00 $6.00 $702.00 125 PLASTIC CROSSWALK LINE 330 S.F. $14.40 $4,752.00 $8.25 $2,722.50 $8.00 $2,640.00 $7.00 $2,310.00 $6.25 $2,062.50 $7.00 $2,310.00 $6.00 $1,980.00 $7.00 $2,310.00 $7.00 $2,310.00 126 PLASTIC STOP LINE 22 L.F. $30.00 $660.00 $10.50 $231.00 $11.00 $242.00 $14.50 $319.00 $13.00 $286.00 $14.00 $308.00 $11.00 $242.00 $15.00 $330.00 $14.00 $308.00 127 PLASTIC CROSSHATCH MARKING 341 L.F. $9.60 $3,273.60 $4.75 $1,619.75 $5.00 $1,705.00 $9.00 $3,069.00 $8.50 $2,898.50 $9.00 $3,069.00 $8.00 $2,728.00 $9.00 $3,069.00 $9.00 $3,069.00 128 PLASTIC TRAFFIC ARROW 2 EACH $480.00 $960.00 $170.00 $340.00 $170.00 $340.00 $150.00 $300.00 $160.00 $320.00 $175.00 $350.00 $140.00 $280.00 $175.00 $350.00 $170.00 $340.00 129 PLASTIC BICYCLE LANE SYMBOL 11 EACH $510.00 $5,610.00 $380.75 $4,188.25 $375.00 $4,125.00 $215.00 $2,365.00 $175.00 $1,925.00 $500.00 $5,500.00 $45.00 $495.00 $150.00 $1,650.00 $52.00 $572.00 130 GREEN BICYCLE PAVEMENT MARKING 2100 SF $3.60 $7,560.00 $12.00 $25,200.00 $12.00 $25,200.00 $11.00 $23,100.00 $9.75 $20,475.00 $12.00 $25,200.00 $10.00 $21,000.00 $10.00 $21,000.00 $11.00 $23,100.00 131 PLASTIC DRAINAGE MARKING 21 EACH $120.00 $2,520.00 $106.50 $2,236.50 $105.00 $2,205.00 $55.00 $1,155.00 $81.00 $1,701.00 $60.00 $1,260.00 $50.00 $1,050.00 $55.00 $1,155.00 $52.00 $1,092.00 132 TUBULAR MARKERS 74 EACH $180.00 $13,320.00 $117.00 $8,658.00 $115.00 $8,510.00 $120.00 $8,880.00 $108.00 $7,992.00 $125.00 $9,250.00 $110.00 $8,140.00 $125.00 $9,250.00 $115.00 $8,510.00 133 TEMPORARY PAVEMENT MARKING -SHORT DURATION 2550 L.F. $1.20 $3,060.00 $0.30 $765.00 $0.60 $1,530.00 $1.20 $3,060.00 $0.55 $1,402.50 $1.00 $2,550.00 $0.70 $1,785.00 $1.50 $3,825.00 $0.50 $1,275.00 134 PERMANENT SIGNING 1 L.S. $3,600.00 $3,600.00 $2,425.00 $2,425.00 $8,400.00 $8,400.00 $2,500.00 $2,500.00 $7,150.00 $7,150.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $2,000.00 $2,000.00 $7,600.00 $7,600.00 135 TRAFFIC SIGNAL SYSTEM -WEST VALLEY HWYAND LONGACRES WAY 1 L.S. $134,000.00 $134,000.00 $136,850.00 $136,850.00 $110,000.00 $110,000.00 $125,000.00 $125,000.00 $130,500.00 $130,500.00 $120,000.00 $120,000.00 $125,000.00 $125,000.00 $150,000.00 $150,000.00 $137,000.00 $137,000.00 136 RAPID FLASHING BEACON 1 L.S. $21,600.00 $21,600.00 $33,260.00 $33,260.00 $30,000.00 $30,000.00 $30,000.00 $30,000.00 $31,759.20 $31,759.20 $30,000.00 $30,000.00 $30,000.00 $30,000.00 $35,000.00 $35,000.00 $34,000.00 $34,000.00 137 PROJECT TEMPORARY TRAFFIC CONTROL 1 L.S. $54,000.00 $54,000.00 $42,000.00 $42,000.00 $40,000.00 $40,000.00 $25,000.00 $25,000.00 $40,000.00 $40,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $20,000.00 $20,000.00 $1,200.00 $1,200.00 138 PEDESTRIAN TRAFFIC CONTROL 1 L.S. $2,000.00 $2,000.00 $1,200.00 $1,200.00 $1,500.00 $1,500.00 $2,500.00 $2,500.00 $5,104.88 $5,104.88 $2,500.00 $2,500.00 $1,000.00 $1,000.00 $2,500.00 $2,500.00 $1,200.00 $1,200.00 139 CONTRACTOR PROVIDED UNIFORMED POLICE OFFICERS 4 HOUR $168.00 $672.00 $145.00 $580.00 $100.00 $400.00 $155.00 $620.00 $150.00 $600.00 $150.00 $600.00 $85.00 $340.00 $100.00 $400.00 $140.00 $560.00 140 TRAFFIC CONTROL SUPERVISOR 1 L.S. $1,900.00 $1,900.00 $5,100.00 $5,100.00 $5,000.00 $5,000.00 $25,000.00 $25,000.00 $17,230.00 $17,230.00 $2,500.00 $2,500.00 $10,000.00 $10,000.00 $3,500.00 $3,500.00 $1,200.00 $1,200.00 Subtotal $278,492.00 Subtotal $275,282.80 Subtotal $249,524.85 Subtotal $263,506.00 Subtotal $279,676.08 Subtotal $243,725.00 Subtotal $239,752.60 Subtotal $265,620.25 Subtotal $231,664.00 ROADSIDE DEVELOPMENT 141 WAYFINDING SIGNS 1 LS $3,200.00 $3,200.00 $10,560.00 $10,560.00 $4,000.00 $4,000.00 $10,000.00 $10,000.00 $12,735.00 $12,735.00 $4,500.00 $4,500.00 $4,000.00 $4,000.00 $3,000.00 $3,000.00 $2,000.00 $2,000.00 142 PROPERTY RESTORATION 1 EST. $3,600.00 $3,600.00 $3,600.00 $3,600.00 $3,600.00 $3,600.00 $3,600.00 $3,600.00 $3,600.00 $3,600.00 $3,600.00 $3,600.00 $3,600.00 $3,600.00 $3,600.00 $3,600.00 $3,600.00 $3,600.00 Subtotal $6,800.00 Subtotal $14,160.00 Subtotal $7,600.00 Subtotal $13,600.00 Subtotal $16,335.00 Subtotal $8,100.00 Subtotal $7,600.00 Subtotal $6,600.00 Subtotal $5,600.00 STORM DRAINAGE 143 (SLOTTED DRAIN GRATE REPLACEMENT I 1 I LS $18,000.00 $18,000.00 $4,600.00 $4,600.00 $8,500.00 $8,500.00 I $5,000.00 $5,000.00 $8,950.00 $8,950.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $2,500.00 $2,500.00 $14,000.00 $14,000.00 Subtotal $18,000.00 Subtotal $4,600.00 Subtotal $8,500.00 Subtotal $5,000.00 Subtotal $8,950.00 Subtotal $5,000.00 Subtotal $5,000.00 Subtotal $2,500.00 Subtotal $14,000.00 ILLUMINATION SYSTEM 144 'ILLUMINATION SYSTEM-LONGACRES WAY I 1 I LS $158,000.00 $158,000.00 $350,400.00 $350,400.00 $80,000.00 $80,000.00 I $345,000.00 $345,000.00 $328,500.00 $328,500.00 $305,000.00 $305,000.00 $338,000.00 $338,000.00 $390,000.00 $390,000.00 $352,000.00 $352,000.00 Subtotal $158,000.00 Subtotal $350,400.00 Subtotal $80,000.00 Subtotal $345,000.00 Subtotal $328,500.00 Subtotal $305,000.00 Subtotal $338,000.00 Subtotal $390,000.00 Subtotal $352,000.00 Schedule B Subtotal $572,144.50 V $833,235.30 I ✓ $418,444.85 I ✓ $722,675.63 ✓ $744,713.33 ✓ $635,005.00 ✓ $634,790.10 V $755,511.75 ✓ $653,861.00 Schedule C - Midblock Pedestrian Crossing of West Valley Highway ROADWAY 145 MOBILIZATION 1 L.S. $44,700.00 $44,700.00 $54,000.00 $54,000.00 $34,000.00 $34,000.00 $45,000.00 $45,000.00 $50,000.00 $50,000.00 $20,000.00 $20,000.00 $15,000.00 $15,000.00 $50,000.00 $50,000.00 $9,000.00 $9,000.00 146 TEMPORARY EROSION & SEDIMENT CONTROL AND WATER POLLUTION PREVENTION (Including SWPPP Implementation) 1 L.S. $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,500.00 $1,500.00 $10,000.00 $10,000.00 $3,900.00 $3,900.00 $1,000.00 $1,000.00 $7,000.00 $7,000.00 $7,500.00 $7,500.00 $5,000.00 $5,000.00 147 ROADWAY SURVEYING 1 L.S. $5,000.00 $5,000.00 $4,200.00 $4,200.00 $1,500.00 $1,500.00 $2,500.00 $2,500.00 $3,250.00 $3,250.00 $5,000.00 $5,000.00 $8,000.00 $8,000.00 $2,500.00 $2,500.00 $10,000.00 $10,000.00 148 REMOVING CEMENT CONC. SIDEWALK 69 S.Y. $75.00 $5,175.00 $9.00 $621.00 $25.00 $1,725.00 $14.00 $966.00 $10.00 $690.00 $60.00 $4,140.00 $30.00 $2,070.00 $16.00 $1,104.00 $75.00 $5,175.00 149 REMOVING CEMENT CONC. CURB AND GUTTER 77 L.F. $18.00 $1,386.00 $9.50 $731.50 $7.00 $539.00 $9.00 $693.00 $30.25 $2,329.25 $20.00 $1,540.00 $7.00 $539.00 $10.00 $770.00 $7.00 $539.00 150 REMOVING ASPHALT CONC. PAVEMENT 2226 S.Y. $30.00 $66,780.00 $0.10 $222.60 $35.00 $77,910.00 $33.25 $74,014.50 $16.75 $37,285.50 $1.00 $2,226.00 $20.00 $44,520.00 $18.00 $40,068.00 $38.00 $84,588.00 151 REMOVING PLASTIC LINE 310 L.F. $2.40 $744.00 $2.25 $697.50 $2.25 $697.50 $1.50 $465.00 $1.35 $418.50 $2.00 $620.00 $1.30 $403.00 $1.50 $465.00 $1.50 $465.00 152 CRUSHED SURFACING TOP COURSE 54 TON $96.00 $5,184.00 $53.50 $2,889.00 $200.00 $10,800.00 $66.50 $3,591.00 $126.00 $6,804.00 $30.00 $1,620.00 $80.00 $4,320.00 $55.00 $2,970.00 $95.00 $5,130.00 153 PLANING BITUMINOUS PAVEMENT 102.22 S.Y. $8.50 $868.87 $5.00 $511.10 $12.00 $1,226.64 $11.50 $1,175.53 $41.42 $4,233.95 $10.00 $1,022.20 $6.00 $613.32 $8.00 $817.76 $8.00 $817.76 154 HMA CL. 1/2 IN. PG 58H-22 12 TON $240.00 $2,880.00 $177.00 $2,124.00 $400.00 $4,800.00 $192.85 $2,314.20 $591.84 $7,102.08 $250.00 $3,000.00 $175.00 $2,100.00 $250.00 $3,000.00 $120.00 $1,440.00 155 INLET PROTECTION 1 EACH $210.00 $210.00 $93.00 $93.00 $320.00 $320.00 $115.00 $115.00 $80.00 $80.00 $100.00 $100.00 $100.00 $100.00 $75.00 $75.00 $100.00 $100.00 Subtotal $133,927.87 Subtotal $67,089.70 Subtotal $135,018.14 Subtotal $140,834.23 Subtotal $116,093.28 Subtotal $40,268.20 Subtotal $84,665.32 Subtotal $109,269.76 Subtotal $122,254.76 SIDEWALK 156 CEMENT CONC. SIDEWALK 55 S.Y. $144.00 $7,920.00 $76.00 $4,180.00 $63.00 $3,465.00 $64.00 $3,520.00 $94.20 $5,181.00 $75.00 $4,125.00 $100.00 $5,500.00 $65.00 $3,575.00 $55.00 $3,025.00 157 CEMENT CONC. TRAFFIC CURB AND GUTTER 104 L.F. $54.00 $5,616.00 $33.50 $3,484.00 $28.00 $2,912.00 $46.70 $4,856.80 $38.40 $3,993.60 $40.00 $4,160.00 $45.00 $4,680.00 $45.00 $4,680.00 $40.00 $4,160.00 158 CEMENT CONC. TRAFFIC CURB 379 L.F. $48.00 $18,192.00 $33.50 $12,696.50 4 $30.00 $11,370.00 $46.70 $17,699.30 $41.20 $15,614.80 $60.00 $22,740.00 $50.00 $18,950.00 $50.00 $18,950.00 $40.00 $15,160.00 159 CEMENT CONC. CURB RAMP TYPE PERPENDICULAR A 2 EACH $4,200.00 $8,400.00 $2,456.00 $4,912.00 $1,880.00 $3,760.00 $3,650.00 $7,300.00 $2,237.00 $4,474.00 $5,000.00 $10,000.00 $3,500.00 $7,000.00 $3,000.00 $6,000.00 $3,800.00 $7,600.00 160 NEW DETECTABLE WARNING PATTERN 2 EACH $480.00 $960.00 $611.00 $1,222.00 $600.00 $1,200.00 $1,600.00 $3,200.00 $1,057.00 $2,114.00 $2,500.00 $5,000.00 $2,000.00 $4,000.00 $1,500.00 $3,000.00 $1,500.00 $3,000.00 Subtotal $41,088.00 Subtotal $26,494.50 Subtotal $22,707.00 Subtotal $36,576.10 Subtotal $31,377.40 Subtotal $46,025.00 Subtotal $40,130.00 Subtotal $36,205.00 Subtotal $32,945.00 TRAFFIC CONTROL DEVICES 161 PLASTIC LINE 748 L.F. $4.80 $3,590.40 $2.00 $1,496.00 $2.00 $1,496.00 $1.65 $1,234.20 $1.90 $1,421.20 $5.00 $3,740.00 $1.40 $1,047.20 $2.00 $1,496.00 $2.00 $1,496.00 162 PLASTIC CROSSWALK LINE 240 S.F. $14.40 $3,456.00 $8.25 $1,980.00 $8.00 $1,920.00 $7.00 $1,680.00 $6.25 $1,500.00 $10.00 $2,400.00 $6.00 $1,440.00 $7.00 $1,680.00 $7.00 $1,680.00 163 PLASTIC STOP LINE 64 L.F. $30.00 $1,920.00 $10.50 $672.00 $11.00 $704.00 $12.00 $768.00 $13.00 $832.00 $10.00 $640.00 $11.00 $704.00 $15.00 $960.00 $14.00 $896.00 164 PERMANENT SIGNING 1 L.S. $2,400.00 $2,400.00 $2,875.00 $2,875.00 $7,000.00 $7,000.00 $2,500.00 $2,500.00 $6,000.00 $6,000.00 $1,500.00 $1,500.00 $3,000.00 $3,000.00 $2,000.00 $2,000.00 $6,400.00 $6,400.00 165 TRAFFIC SIGNAL SYSTEM - MID -BLOCK HAWK 1 L.S. $277,000.00 $277,000.00 $327,050.00 $327,050.00 $58,488.61 $58,488.61 $320,000.00 $320,000.00 $312,300.00 $312,300.00 $285,000.00 $285,000.00 $310,000.00 $310,000.00 $360,000.00 $360,000.00 $328,000.00 $328,000.00 166 PROJECT TEMPORARY TRAFFIC CONTROL 1 L.S. $10,000.00 $10,000.00 $42,000.00 $42,000.00 $15,000.00 $15,000.00 $25,000.00 $25,000.00 $40,000.00 $40,000.00 $5,000.00 $5,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $5,800.00 $5,800.00 Certified Bid Tab Low Bid 2 3 4 5 6 7 8 Engineer's Estimate Road Construction Northwest, Inc. Razz Construction, Inc. Active Construction, Inc Pivetta Brothers Construction Inc. Westwater Construction Company Gary Merlino Construction Company Rodarte Construction, Inc. Tucci & Sons, Inc Bid Item No. Bid Item Description Quantity Unit Unit Price Amount Unit Price Amount (x) Unit Price Amount Unit Price Amount Unit Price Amount (x) Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount 167 PEDESTRIAN TRAFFIC CONTROL 1 L.S. $500.00 $500.00 $1,200 00 $1,200 00 $2,500.00 $2,500.00 $2,500.00 52,500.00 510,000.00 510,000.00 $2,500.00 $2,500.00 $1,000.00 $1,000.00 $2,500.00 $2.500.00 $3,100.00 $3,100.00 168 TRAFFIC CONTROL SUPERVISOR 1 L.S. $1,000.00 $1,000.00 $5,100.00 $5,100.00 $5,000.00 $5,000.00 $25,000.00 $25,000.00 $17,230.45 $17,230.45 $2,500.00 $2,500.00 $20,000.00 $20,000.00 $3,000.00 $3,000.00 $13,000.00 $13,000.00 Subtotal $299,866.40 Subtotal $382,373.00 Subtotal $92,108.61 Subtotal $378,682.20 Subtotal $389,283.65 Subtotal $303,280.00 Subtotal $357,191.20 Subtotal $391,636.00 Subtotal $360,372.00 ROADSIDE DEVELOPMENT 169 WAYFINDING SIGNS 1 LS $1,600.00 $1,600.00 $10,560.00 $10,560.00 $4,000.00 $4,000.00 $5,000.00 $5,000.00 $25,475.00 $25,475.00 $1,500.00 $1,500.00 $9,000.00 $9,000.00 $1,600.00 $1,600.00 $2,500.00 $2,500.00 170 PSIPE - GAULTHERIASHALLON, 1 GAL. 4 EACH $25.20 $100.80 $14.00 $56.00 $17.00 $68.00 $14.00 $56.00 $16.00 $64.00 $20.00 $80.00 $15.00 $60.00 $26.00 $104.00 $17.00 $68.00 171 PSIPE - MAHONIA NERVOSA, 1 GAL. 4 EACH $18.00 $72.00 $16.50 $66.00 $23.00 $92.00 $17.00 $68.00 $20.00 $80.00 $25.00 $100.00 $19.00 $76.00 $26.00 $104.00 $23.00 $92.00 172 PSIPE - KALMIA LATIFOLIA'ELF', 2 GAL. 6 EACH $78.00 $468.00 $26.25 $157.50 $45.00 $270.00 $26.00 $156.00 $37.00 $222.00 $45.00 $270.00 $35.00 $210.00 $26.00 $156.00 $45.00 $270.00 Subtotal $2,240.80 Subtotal $10,839.50 Subtotal $4,430.00 Subtotal $5,280.00 Subtotal $25,841.00 Subtotal $1,950.00 Subtotal $9,346.00 Subtotal $1,964.00 Subtotal $2,930.00 ILLUMINATION SYSTEM 173 ILLUMINATION SYSTEM - SR 181 1 1 i LS $14,400.00 $14,400.00 $42,930.00 $42,930.00 $93,581.79 $93,581.79 I $40,000.00 $40,000.00 $41,000.00 $41,000.00 $40,000.00 $40,000.00 $50,000.00 $50,000.00 $45,000.00 $45,000.00 $44,000.00 $44,000.00 Subtotal $14,400.00 Subtotal $42,930.00 Subtotal $93,581.79 Subtotal $40,000.00 Subtotal $41,000.00 Subtotal $40,000.00 Subtotal $50,000.00 Subtotal $45,000.00 Subtotal $44,000.00 Schedule C Subtotal $491,523.07 • $529,726.70 5 ✓ $347,845.54 ✓ $601,372.53 x $603,595.33 2 ✓ $431,523.20 ✓ $541,332.52 I ✓ $584,074.76 ✓ $562,501.76 TOTAL CONSTRUCTION BID $3,636,694.57 $3,590,407.40 x 6 $3,696,619.74 ✓ Iii $3,795,795.00 / 1111 $3,846,504.42 x 3 $3,899,772.20 ✓ UP $4,022,335.22 ✓ $4,254,361.51 ✓ $4,279,101.56 ✓ Miscalculations in Contractor Bid (1) Amount entered on (2) Amount entered on (3) Amount entered on (4) Amount entered on (5) Amount entered on (6) Amount entered on Proposals: Proposal was $2,498,295.76. Summing the calculated unit price amounts is $2,498,195.76. Error carried through to bid amount. Proposal was $603,595.03. Summing the calculated unit price amounts is $603,595.33. Error carried through to bid amount. Proposal was $3,846,604.12. Summing the calculated three schedules reflects the transposition errors 1 and 2. Proposal was $13,454.50. Calculating the unit price times the units calculates to $12,696.50. Error carred through to bid amount. Proposal was $537,484.70. Summing the calculated prices is $529,726.70. Error from #4 was carried into this schedule total and carried into bid total. Proposal was $3,598,165.40. Summing the calculated schedule totals is $3,590,407.40 and reflects the error made in #4. Error did not affect low bidder status but lowered the final bid amount by $7,758.00 Certified by Cyndy ghton, nior Prog Manager Date November 15, 2021 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: West Valley Hwy (1-405 - Strander Blvd) Project No. 99310410 Design and construct completion of seven lane sections of West Valley Hwy with curbs, gutters, storm DESCRIPTION: drainage, lighting and traffic control, and a pedestrian activated signal near the Tukwila Urban Center Pedestrian Bridge. Shared use path on west side of West Valley Highway from the pedestrian bridge to Longacres Wy S. JUSTIFICATION: Safety and capacity items need completion. Portions have been completed by development. STATUS: Combined with W Valley Hwy/S 156th Intersection in 2017. Continuing to work with development. Grant funding obtained for design and construction of West Valley Highway section. MAINT. IMPACT: Reduced maintenance. Project is on Traffic Impact Fee List. Grants from Federal CMAQ awarded for $628k that includes $112k for COMMENT: design of sidewalk/bike path on Longacres Way (S 158th St), State Transportation Improvement Board grant of $2.4m for 2018/2020, and Sound Trasit SAF grant for $2.06m for construction along Longacres Way. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES ��~ _, Project Location - / . Design 130 455 216 1 , w� ■ Vrniana 801 Land (R/W) 9 y S 616087 1 a ,I� 7ot Y 9 Const. Mgmt. .= 465 465 Construction 4,355 4,355 TOTAL EXPENSES 139 455 5,036 0 0 0 0 0 0 5,630 FUND SOURCES Awarded TIB Grant 40 240 2,154 2,434 Awarded CMAQ Grar 89 96 185 Awarded SAF Grant 2,060 2,060 Mitigation 0 Traffic Impact Fees 577 (59) 89 607 City Oper. Revenue (567) 178 733 0 0 0 0 0 0 344 TOTAL SOURCES 139 455 5,036 0 0 0 0 0 0 5,630 2021 - 2026 Capital Improvement Program 8 41 ��~ _, Project Location - / . st 1 , w� ■ Vrniana s 180 st7:171:,0P7.7:377r11'. or - Ii y S 616087 1 a ,I� 7ot Y I— .= 2021 - 2026 Capital Improvement Program 8 41 42 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes November22, 2021 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Verna Seal, Chair, De'Sean Quinn, Thomas McLeod Staff Present: David Cline, Hari Ponnekanti, Brittany Robinson, Scott Bates, Mike Perfetti, Cyndy Knighton, Griffin Lerner Chair Seal called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Consultant Agreement: 2022 Overlay & Repair Program Design Staff is seeking Council approval of a contract with KPG, Inc. in the amount of $149,400.00 for design of the 2021 Overlay & Repair Program Committee Recommendation Unanimous approval. Forward to December 6, 2021 Regular Consent Agenda. B. Bid Award: West Valley Highway/Longacres Way Project Construction Staff is seeking Council approval to award a bid to Road Construction Northwest, Inc. in the *amount of $4,129,407.40 (including contingency) for construction of the West Valley Highway/Longacres Way project. Committee Recommendation Unanimous approval. Forward to December 6, 2021 Regular Consent Agenda. C. Contract Amendment: East Marginal Way South Stormwater Outfalls Staff is seeking Council approval of Amendment No. 1 to Contract No. 17-070 with KPG, Inc. in the amount of $54,446.00 for additional engineering services and a time extension caused by unexpected utility conflicts. Committee Recommendation Unanimous approval. Forward to December 6, 2021 Regular Consent Agenda. D. 2021 Committee Work Plan Committee members and staff reviewed the work plan. Items of continued interest include neighborhood traffic calming, bridge inspections, BNSF Intermodal access, Waste Management service issues. Committee Recommendation Discussion only. 43 44 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 12/06/21 JR ITEM INFORMATION ITEM No. 4.E. 45 STAFF SPONSOR: SCOTT BATES ORIGINAL AGENDA DATE: 12/06/21 AGENDA ITEM TITLE 2022 Overlay and Repair Program Design Consultant Selection and Agreement CATEGORY ❑ Discussion Altg Date Motion Date 12/06/21 ❑ Resolution Mtg Date ❑ Ordinance M Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg SPONSOR ❑Council Mayor HR DCD Finance Fire TS P&R Police 11 PW ❑Court SPONSOR'S Three engineering firms were evaluated from the MRSC Consultant Roster to provide SUMMARY design services for the 2021 Overlay and Repair Program. KPG, with their unique blend of knowledge and understanding of the City's overlay program, has been selected. Council is being asked to approve the design contract with KPG, Inc. for the 2022 Overlay and Repair Program in the amount of $149,400.00. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: VERNA SEAL ❑ LTAC DATE: 11/22/21 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $149,400.00 $150,000.00 $0.00 Fund Source: Comments: 2021 CIP, Page 12 MTG. DATE RECORD OF COUNCIL ACTION 12/06/21 MTG. DATE ATTACHMENTS 12/06/21 Informational Memorandum dated 11/19/21 Consultant Agreement, Scope of Work and Fee Estimate Consultant Selection Scoring Matrix 2021 CIP, Page 12 Minutes from Transportation and Infrastructure Committee meeting of 11/22/21 45 46 City of Tukwila Allan Ekberg, Mayor Public Works Department - Had Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director BY: Scott Bates, Traffic Engineering Project Manager CC: Mayor Ekberg DATE: November 19, 2021 SUBJECT: 2022 Overlay and Repair Program Project No. 92210401 Design Consultant Selection and Agreement ISSUE Execute a contract with KPG, Inc. (KPG) to provide design services for the 2022 Overlay and Repair Program. BACKGROUND Three engineering firms were evaluated from the MRSC Consultant Roster to provide design services for the 2021 Overlay and Repair Program (see attached scoring & selection matrix). All of the firms offer baseline qualifications, however KPG has a unique blend of knowledge and understanding of the City's overlay program that provides efficiency and benefits, which cannot be matched at this time by any other firm. KPG has also performed very well in providing construction management services. DISCUSSION KPG has provided a contract, scope of work, and fee estimate to complete the design of the 2022 Overlay and Repair Program and advertise for construction bids. This year's scope will include updating the Pavement Management priority list and working with staff to select up to ten paving projects. Final project selection will be made after the design cost estimates are completed. FISCAL IMPACT 2022 Design Contract Contract Estimate $149,400.00 2022 Budget $150,000.00 RECOMMENDATION Council is being asked to approve the design contract with KPG, Inc. for the 2022 Overlay and Repair Program in the amount of $149,400.00 and consider this item on the Consent Agenda at the December 6, 2021 Regular Meeting. Attachments: Consultant Agreement, Scope of Work and Fee Estimate Consultant Selection Scoring Matrix 2021 CIP, Page 12 https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2021 Agenda Items/TIC 11-22-21/1.2022 Overlay Program Design Consultant Selection/InfoMemo Overlay 2022 Design 11921.docx 47 48 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: PROFESSIONAL SERVICES AGREEMENT (Includes consultants, architects, engineers, accountants, and other professional services) THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and KPG, P.S., hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform Engineering services in connection with the project titled 2022 Overlay Program. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2022, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2022 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $149,400.00 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 49 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA revised May 2020 50 Page 2 4. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Consultant shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. F. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. CA revised May 2020 Page 3 51 11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: 3131 Elliot Avenue Suite 400 Seattle, WA 98121 Entire Agreement; Modification. This Agreement, together with attachments or addenda, 18. represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA revised May 2020 52 Page 4 DATED this day of , 2021. CITY OF TUKWILA CONSULTANT By: _Z19 G5'n''—i:di Allan Ekberg, Mayor Printed Name: Bryce Corrigan Title: Project Manager Attest/Authenticated: Approved as to Form: City Clerk, Christy O'Flaherty Office of the City Attorney CA revised May 2020 Page 5 53 54 EXHIBIT A City of Tukwila 2022 Overlay Program Scope of Work November 9, 2022 The Consultant shall prepare final Plans, Specifications and Estimates for the 2022 Overlay Program. Specific projects will be determined from the following list of tasks below. It is anticipated between five and eight sites will be included in the final Plans Specifications, and Estimates. The 2022 Overlay Program will be bid as a single bid package as budget allows. Projects may be re -prioritized or deferred to a future overlay program based on available budget and other considerations. Detailed estimates will be prepared at the 30% design to verify the final project list to be included in the 2022 Overlay Program. The Consultant shall utilize the data collection and analysis provided by Infrastructure Management Service (IMS) to identify additional roadway segments to be included in the design and construction of the 2022 Overlay Program. The City of Tukwila may require other services of the consultant. These services could include additional design, right of way, environmental documentation, construction phase services, or other work tasks not included in the scope of work. At the time these services are required, the Consultant will provide the City with a detailed scope of work and an hour and fee estimate. The Consultant will not proceed with the work until the City has authorized the work and issued a Notice to Proceed. Assumptions for the 2022 Overlay Program Bid Package • Roadway and utility casting mapping will be based on aerial photography, GIS, and field reviews by the Consultant. Topographic field survey may be required for ADA ramp improvements and will be performed by the Consultant as required. • Typically, only surface utilities requiring adjustment to grade will be shown. • No utility upgrades are anticipated in the project design. • It is assumed there will be approximately thirty (30) plan sheets at 1 "=20' scale full size (22" X 34"), 1"=40' at reduced scale (11" X 17"). • Drainage & Water Quality Reports will not be required. City of Tukwila KPG, PS 2022 Overlay Program Page 1 of 4 November 2022 55 • Environmental Documentation will not be required. • Consultant shall not be responsible for printing and supplying City or Contractor with hard copies of plans and specifications at interim submittals or contract award. Deliverables • Meeting notes during during selection process • 50% review submittal with Plans and Estimate (electronic copies) • 90% review submittal with Plans, Specifications, and Estimate (electronic copies) • Routing of 50% and 90% Plans to utilities for review and comment. • Bid Documents and Engineer's Estimate for 2022 Overlay Program. • Coordinate upload of Plans and Specifications to Builders Exchange. • Bid Analysis and recommendation for award. • Preconstruction Meeting Attendance. SCOPE OF WORK TASK 1 — Project Management 1.1 The Consultant shall provide continuous project management and administration for the duration of the Project. (Estimate 6 months). • Hold project coordination meetings with the City to update progress and review submittals. Assume (6) meetings. • The Consultant shall provide monthly status reports and billings. • The Consultant shall provide independent QA/QC reviews by senior in- house staff of all deliverables prior to submittal to the City. TASK 2 — Roadway Segment Selection 2.1 The Consultant shall update the IMS EZStreet Analysis spreadsheet and provide a preliminary list of roadway segments to be considered by the City. The list will include up to twelve roadway segments. The Consultant and the City will meet to discuss the feasibility of the roadway segments and provide direction for which segments shall proceed to to Task 3. Deliverables • Meeting notes during during selection process. • Selection of Ten roadway segments City of Tukwila KPG, PS 2022 Overlay Program Page 2 of 4 November 2022 56 TASK 3 — Preliminary Design 3.1 The Consultant shall prepare base maps for up to ten roadway segments identified in Task 2. The basemaps shall be created utilizing field measurements, available record drawings, and/or ortho-photography. Topographic survey will be utilized only at ADA ramp locations where field conditions require it to meet ADA compliance. 3.2The Consultant shall prepare 30% Plans for up to ten roadway segments selected in Task 2. 3.3The Consultant shall calculate quantities and prepare a Preliminary Engineers Estimate of Probable Construction Cost for the 30% Plans. Up to eight roadway segments will be prioritized in collaboration with the City following the Preliminary Design Deliverables of Task 3 to determine final project segments for Task 4. 3.4The Consultant shall distribute 30% review submittals to franchise utility owners for adjustments within the Project limits. Deliverables • 30% Plans for up to ten roadway segments • 30% Cost Estimate • Selection of up to eight segments TASK 4 — Final Design 4.1 The Consultant shall prepare 90%, and Final Plans for up to eight roadway segments selected in Task 3. The proposed improvements including the following: • Plans shall be prepared with such provisions in such detail as to permit field layout and construction within a degree of accuracy acceptable to the City and per industry standards. • Typical sections and details will be prepared for items not available as standard details from the City, State, or WSDOT standard drawings. • Plans will identify curb ramp replacement limits and pedestrian push button modifications in accordance with ADA requirements. • The plans shall illustrate complete details of construction of the proposed improvements including limits of construction and removals, utility adjustments, surfacing depths and details, and applicable channelization and signing for the segments selected for final design. City of Tukwila KPG, PS 2022 Overlay Program Page 3 of 4 November 2022 57 • Plans and specifications will include required criteria for traffic control plans and pedestrian traffic control during construction. Criteria will be developed in collaboration with the City. • The Consultant shall perform site walkthroughs with the City maintenance staff to determine extent of roadway improvements / resurfacing (Estimate 2 meetings) and to prioritize candidate streets within the available budget. • Pavement sections will be determined through consultation with the City's maintenance staff and previous experience. No geotechnical investigations are anticipated. 4.2 The Consultant shall calculate quantities and prepare Engineers Estimate of Probable Construction Cost for each review submittal and the Bid Documents. 4.3The Consultant shall prepare the Contract Specification per 2022 WSDOT Standard Specifications for the 90% Review Submittal and the Bid Documents. 4.4 The Consultant shall distribute 90% review submittals to franchise utility owners for adjustments within the Project limits. Deliverables • 90% & Final Plans for up to eight roadway segments • 90% & Final Cost Estimate • 90% & Final Contract documents including Project Special Provisions TASK 5 — Bid Period Services 5.1 The Consultant shall assist the City with Project Advertisement and Award by uploading plans and specifications to bxwa.com, preparing addenda, bid tabulation, and recommendation for award. City of Tukwila KPG, PS 2022 Overlay Program Page 4 of 4 November 2022 58 EXHIBIT B PRIME CONSULTANT COST COMPUTATIONS Client: City of Tukwila Project 2022 Overlay Program DATE: 11/9/2021 Task No. Task Description Labor Hour Estimate Total Hours and Labor Fee Estimate by Task Ta 2- •L 0 a Engineering Manager Senior Engineer Senior Project Engineer Project Engineer II Project Engineer I Design Engineer Engineering Technician Engineering Assistant Senior CAD Technician CAD Technician Senior Admin Office Admin Office Assistant 274 246 203 179 153 140 126 104 90 134 112 112 96 80 Hours Fee Task 1 Project Management 1.1 Project Management 6 24 6 36 $ 5,820.00 Task Total 0 6 0 0 24 0 0 0 0 0 0 6 0 0 36 $ 5,820.00 Task 2 Roadway Segment Selection 2.1 Segment Selection 8 40 48 $ 8,088.00 0 8 0 0 40 0 0 0 0 0 0 0 0 0 48 $ 8,088.00 Task 3 Preliminary Design 3.1 Prepare 30% Basemap 20 20 20 16 40 40 156 $ 18,940.00 3.2 Prepare 30% Plans 16 24 60 60 40 200 $ 24,320.00 3.3 Preapare 30% Cost Estimate 8 8 24 16 16 72 $ 8,976.00 3.4 Utility Coordination 8 8 8 24 $ 3,064.00 Task Total 0 0 24 0 60 0 112 104 72 40 40 0 0 0 452 $ 55,300.00 Task 4 Final Design 4.1 Preapre 90% & Final Plans 4 24 60 80 60 60 296 $ 38,260.00 4.2 Preapre 90% & Final Cost Estimates 4 8 24 40 20 20 124 $ 16,704.00 4.3 Prepare 90% & Final Contract Documents 4 24 40 20 96 $ 16,000.00 4.4 Utility Coordination 16 8 8 32 $ 4,288.00 Task Total 0 12 56 0 140 0 148 88 80 0 0 0 0 0 548 $ 75,252.00 Task 5 Bid Period Services 5.1 Advertisement and Award Support 4 16 8 28 $ 4,440.00 Task Total 0 4 0 0 16 0 8 0 0 0 0 0 0 0 28 $ 4,440.00 Total Labor Hours and Fee 0 30 80 0 280 0 268 192 152 40 40 6 0 0 1,112 $ 148,900.00 Reimbursable Direct Non -Salary Costs Mileage at current IRS rate $ 500.00 Total Reimbursable Expense $ 500.00 Total Estimated Budget $ 149,400.00 O O 2022 Overlay Program — Contract for Design Services Parametrix I KPFF KPG, Inc. MRSC Consultant SAM Search Prior to Offering Design Contract Paving Project Design and Construction Management Experience with the City. 0 3 5 htto://www.koo.com KPG Yes Knowledge of FHWA, State, and Tukwila Standards and Procedures 5 4 5 http://www.parametrix.com Parametrix Environmental Experience 5 5 5 http://www.kpff.com KPFF Experience with Similar Projects. 3 4 5 Traffic Control Design Expertise. 4 4 5 Experienced Design Project Manager. 4 4 5 Small Scale Project Experience. 2 3 5 Utilities Coordination Experience. 5 4 5 Storm water, Drainage, and Detention Design. 4 4 5 Public Outreach Experience. 3 3 4 Survey Crew In -House. 4 4 5 TOTALS 39 42 54 For each category, highest score is 5 (with the lowest or worst score 1) Consultant with the highest score is ranked the best. Staff: Scott Bates Selection Date: 11/3/21 Selected Consultant: KPG, Inc. Selection Justification: The selected firm has demonstrated relevant pavement overlay design experience on multiple past federal and locally funded paving projects including the City overlay program. KPG has provided excellent design construction management results on City drainage projects as well. They have exceptional familiarity with City Public Works systems, WSDOT and FHWA standards. Based on overall score KPG prevailed. Consultants perceived ablility to perform CM services was also reviewed since the design contract could be extended to include those services as well. 62 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: Annual Overlay and Repair Program Project No. 9xx10401 DESCRIPTION: Select, design and construct asphalt and concrete pavement overlays of arterial and residential streets. JUSTIFICATION: STATUS: MAINT. IMPACT: Reduces annual maintenance. COMMENT: Ongoing project. Only one year actuals shown in first column. Preserve and maintain the street structure in a safe and useable state by resurfacing before failure which also minimizes costs. Some individual sites may be coordinated with water, sewer, and surface water proiects. Each year various sections of roadway throughout the City are designed and constructed for asphalt overlay. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES Design 209 190 150 150 150 150 150 150 150 1,449 Land (R/W) 0 Const. Mgmt. 121 15 200 200 200 200 200 200 200 1,536 Construction 1,224 312 1,050 1,050 1,050 1,050 1,150 1,150 1,300 9,336 TOTAL EXPENSES 1,554 517 1,400 1,400 1,400 1,400 1,500 1,500 1,650 12,321 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 1,554 517 1,400 1,400 1,400 1,400 1,500 1,500 1,650 12,321 TOTAL SOURCES 1,554 517 1,400 1,400 1,400 1,400 1,500 1,500 1,650 12,321 2021 - 2026 Capital Improvement Program 12 63 64 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes November22, 2021 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Verna Seal, Chair, De'Sean Quinn, Thomas McLeod Staff Present: David Cline, Hari Ponnekanti, Brittany Robinson, Scott Bates, Mike Perfetti, Cyndy Knighton, Griffin Lerner Chair Seal called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Consultant Agreement: 2022 Overlay & Repair Program Design Staff is seeking Council approval of a contract with KPG, Inc. in the amount of $149,400.00 for *design of the 2021 Overlay & Repair Program Committee Recommendation Unanimous approval. Forward to December 6, 2021 Regular Consent Agenda. B. Bid Award: West Valley Highway/Longacres Way Project Construction Staff is seeking Council approval to award a bid to Road Construction Northwest, Inc. in the amount of $4,129,407.40 (including contingency) for construction of the West Valley Highway/Longacres Way project. Committee Recommendation Unanimous approval. Forward to December 6, 2021 Regular Consent Agenda. C. Contract Amendment: East Marginal Way South Stormwater Outfalls Staff is seeking Council approval of Amendment No. 1 to Contract No. 17-070 with KPG, Inc. in the amount of $54,446.00 for additional engineering services and a time extension caused by unexpected utility conflicts. Committee Recommendation Unanimous approval. Forward to December 6, 2021 Regular Consent Agenda. D. 2021 Committee Work Plan Committee members and staff reviewed the work plan. Items of continued interest include neighborhood traffic calming, bridge inspections, BNSF Intermodal access, Waste Management service issues. Committee Recommendation Discussion only. 65 66 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 12/06/21 JR ITEM INFORMATION ITEM NO. 4.F. 67 STAFF SPONSOR: MIKE PERFETTI ORIGINAL AGENDA DATE: 12/06/21 AGENDA ITEM TITLE Surface Water Fund - East Marginal Way South Stormwater Outfalls Consultant Agreement, Amendment No. 1 CATEGORY ❑ Discussion Altg Date Motion Date 12/06/21 ❑ Resolution Mtg Date ❑ Ordinance M Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg SPONSOR ❑Council Mayor HR DCD Finance Fire TS P&R Police 11 PW ❑Court SPONSOR'S Due to unknown conflicts and issues along East Marginal Way S, KPG had to suspend work SUMMARY and redesign twice. The Consultant has expended additional effort to resolve issues and continue to manage the project during the suspension while redesign was taking place. Council is being asked to authorize the mayor to sign Amendment No. 1 for Contract No. 20-131 with KPG Inc. in the amount of $54,446.00 for additional engineering services and authorize a time extension until March 30, 2022. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: VERNA SEAL ❑ LTAC DATE: 11/22/21 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $54,446.00 $315,000.00 $0.00 Fund Source: Comments: CIP Page 84 MTG. DATE RECORD OF COUNCIL ACTION 12/06/21 MTG. DATE ATTACHMENTS 12/06/21 Informational Memorandum dated 11/19/21 KPG Consultant Agreement 17-070 Amendment No. 1 CIP Page 84 Minutes from Transportation and Infrastructure Committee meeting of 11/22/21 67 68 City of Tukwila Allan Ekberg, Mayor Works Npartment - Hari Pvnraehinti, Dfrectvr/Ctty Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/ City Engineer BY: Mike Perfetti, Surface Water Sr. Program Manager CC: Mayor Ekberg DATE: November 19, 2021 SUBJECT: Surface Water Fund - East Marginal Way South Stormwater Outfalls Project No. 91041204, Contract No. 20-131 Consultant Agreement, Amendment No. 1 ISSUE Approve Amendment No. 1 to Contract No. 17-070 with KPG, Inc. for additional engineering services and a time extension. BACKGROUND This project, now nearing completion, has redirected drainage along East Marginal Way S from the closed Jorgensen Forge outfall to the City -owned Boeing Z-line outfall. Initial work included calling for utility locates, and this process revealed a previously unknown fiber optic utility was located within the planned alignment of the new stormwater pipe. The project was immediate placed on hold until a resolution to this conflict could be resolved. KPG, immediately began a redesign to avoid this newly identified utility and delivered revised plans. Following the above referenced design change, the contractor sawcut the new location and began excavation but then ran into an unmarked 4" steel conduit. Work was immediately stopped, and the contract was again suspended to deal with this new utility conflict. This required another redesign and additional project delay. KPG again redesigned this section of the project to avoid the new utility conflict and delivered revised plans. DISCUSSION KPG is currently under contract through December 31, 2021, providing construction management services for the East Marginal Way S Outfalls project. The Consultant has expended additional effort to resolve issues and continue to manage the project during the suspension while redesign was taking place. The KPG supplement will provide payment for the additional scope and time supplement through March 30,2022, allowing KPG to reach Physical Completion of the project. FISCAL IMPACT KPG, Inc has provided a cost estimate of $54,446.00 for the supplement. The total contract costs are within the construction management (CM) budget. KPG CM Contract Original $179,978.98 Amendment 1 54,446.00 Total $234,424.98 2020-2021 CM Budget $315,000 RECOMMENDATION Council is being asked to authorize the mayor to sign Amendment No. 1 for Contract No. 20-131 with KPG Inc. in the amount of $54,446.00 and a time extension until March 30, 2022 for the East Marginal Way Stormwater Outfall Project, and consider this item on the Consent Agenda at the December 6, 2021 Regular Meeting. Attachments: KPG Consultant Agreement 17-070 Amendment No. 1 CIP Page 84 69 70 EXHIBIT A City of Tukwila East Marginal Way South Stormwater Outfalls Project Supplement for Construction Services Scope of Work November 2021 This supplement will provide additional services by the Consultant to reach Physical Completion of the East Marginal Way South Stormwater Outfall project. Added scope and time due to unforeseen conditions as found in Change Orders #02 and #03 have resulted in budget overages for the Consultant. While no additional days were added to the construction contract the Contractor was granted a suspension of working days to accommodate their schedule. The Consultant has had to expend additional effort during this suspension in order to resolve issues and continue to manage the project during the suspension. The Consultant's original scope of work included Part Time Documentation and Part Time RE duties for the duration of this project. With the added work in Change Orders #02 and #03 this part time staffing was greatly increased and nearly full time work was needed to facilitate these changed conditions. The change orders for this project increased the Consultant's work as follows: 1) C.O. #02 for added sidewalk increased the coordination effort required of the RE (Matt North) to facilitate a new design through RFI's and the Change Order process. This included more on-site meetings to review existing conditions and coordination effort with the design team to come up with new plan sheets. While no added days were granted to the Contractor the added effort in the background to facilitate this design change was a burden the Consultant's original Contract had not anticipated. 2) C.O. #03 for the re -designed stormwater facilities due to utility conflicts added time again in the RFI process, responding to serial letters from the Contractor and multiple on-site meetings to facilitate coordination efforts between the Contractor and design staff in order to develop new plan sheets to be incorporated into the project. All other aspects of Tasks 1 and Task 6 below remain unchanged from the original Contract. TASK 1 — MANAGEMENT / COORDINATION / ADMINISTRATION 1.1 The Consultant will provide continuous project management for the project duration. 1.2 The Consultant shall prepare monthly progress reports identifying work in progress, upcoming work elements, and reporting of any delays, problems, or additional information needs. The monthly progress reports shall be submitted with invoices. City of Tukwila KPG EMW Stormwater Outfalls Page 1 of 7 November 2021 71 Task 1 Deliverables: ■ Monthly progress reports during construction. TASK 6 — CONSTRUCTION PHASE SERVICES This work will provide construction management services for the construction contract. These services will include design support, project management, documentation control, inspection, materials testing, and contract administration during the construction of the project, as detailed below. The objective and purpose of this task is for the Consultant to successfully deliver the construction of the Project to the City by ensuring that the improvements are constructed in accordance with the approved Plans and Specifications, as may be amended or revised, that all of the required Project documentation is accounted for. The following general assumptions were used for developing this budget estimate: General Assumptions: • The proposed project team will include one part-time documentation control specialist, a part-time resident engineer during construction activities, a full-time inspector, sub -consultants to provide services for materials testing, and other supporting tasks as deemed necessary. It is anticipated that full- time site observation will be required for the entirety of the project. • The level of service is based on a construction project duration of approximately 40 working days. • KPG estimates a total project construction duration of 60 working days (12 weeks) including preconstruction service, construction services, and project closeout. No suspensions or stop work periods are anticipated during this duration; however, a procurement suspension may be considered prior to beginning construction if requested by the Contractor. • It is anticipated that the KPG will develop the Record of Materials (ROM). This scope of services provides the management of the ROM and scheduling of required materials testing respectively. • It is anticipated that the City will review and execute the insurance, bonds, and the Construction Contract. • The design engineers from KPG will be available during construction to answer questions during construction and review RAM's, shop drawings, and answer RFI's that require a level of engineering expertise outside of the capabilities of the field personnel. • Services will be performed in accordance with the Contract plans & special provisions, and City engineering standards. 6.1 Provide overall project management, coordination with the City, monthly progress reports, and invoicing during the construction phase. This effort will include the following elements. • Organize and layout work for project staff. Prepare project instructions on contract administration procedures to be used during construction. City of Tukwila KPG EMW Stormwater Outfalls Page 2 of 7 November 2021 72 • Review monthly expenditures and CM team scope activities. Prepare and submit project progress letters to the City along with invoices describing CM services provided each month. Prepare and submit reporting required by funding source(s). 6.2 Preconstruction Conference: The Consultant will prepare an agenda for, distribute notices of, and conduct a preconstruction conference in the City's offices. The Consultant's project manager, resident engineer, inspector, and document control specialist will attend the preconstruction conference. The Consultant will prepare a written record of the meeting and distribute copies of the minutes to all attendees and affected agencies, staff, etc. At the Pre -construction conference, the Consultant shall facilitate discussions with the Contractor concerning the plans, specifications, schedules, issues with utilities, unusual conditions, Federal, State, and local requirements and any other items that will result in better project understanding among the parties involved. 6.3 Field Construction Services shall include: A. On-site Observation: The Consultant shall provide the services of one full time inspector during construction activities and other tasks necessary to monitor the progress of the work. Construction staff shall oversee the following items of work, on the project site, and will observe the technical progress of the construction, including providing day-to-day contact with the Contractor and the City: Field inspection staff will perform the following duties as a matter of their daily activities: i. Observe technical conduct of the construction, including providing day-to-day contact with construction contractor, City, utilities, and other stakeholders, and monitor for adherence to the Contract Documents. The Consultant's personnel will act in accordance with Sections 1-05.1 and 1-05.2 of the Standard Specifications. ii. Observe material, workmanship, and construction areas for compliance with the Contract Documents and applicable codes, and notify construction contractor of noncompliance. Advise the City of any non -conforming work observed during site visits. iii. Document all material delivered to the job site in accordance with the contract documents. iv. Prepare daily inspection reports, recording the construction contractor's operations as actually observed by the Consultant; includes quantities of work placed that day, contractor's equipment and crews, and other pertinent information. v. Interpret Contract Documents in coordination with the City and KPG. vi. Resolve questions which may arise as to the quality and acceptability of material furnished, work performed, and rate of progress of work performed by the construction contractor. vii. Establish communications with adjacent property owners. Respond to questions from property owners and the general public. viii. Coordinate with permit holders on the Project to monitor compliance with approved permits, if applicable. ix. Prepare field records and documents to help assure the Project is administered in accordance with the funding requirements. City of Tukwila KPG EMW Stormwater Outfalls Page 3 of 7 November 2021 73 x. Collect and calculate delivery tickets and salesman's daily reports of aggregate. All tickets will be initialed with correct bid item and stationing identified (Construction Manual 10-2). xi. Attend and actively participate in regular on-site weekly construction meetings. xii. Take periodic digital photographs during the course of construction, and record locations. xiii. Coordinate with the City's maintenance personnel. xiv. Punch list. Upon substantial completion of work, coordinate with the Client and affected agencies, to prepare a `punch list' of items to be completed or corrected. Coordinate final inspection with those agencies. B. Substantial Completion: Upon substantial completion of work, coordinate with the City and other affected agencies, to perform a project inspection and develop a comprehensive list of deficiencies or `punchlist' of items to be completed. A punchlist and Certificate of Substantial Completion will be prepared by the Consultant and issued by the City. C. Materials Testing: Coordinate the work of the materials testing technicians and testing laboratories in the observation and testing of materials used in the construction; document and evaluate results of testing; and address deficiencies. Frequency of testing shall be determined by the resident engineer. Assumptions: • Consultant will provide observation services for the days/hours that the contractor's personnel are on-site. • Consultant will provide qualified personnel for inspection of all bid item work. • The Consultant's monitoring of the construction contractor's activities is to ascertain whether or not they are performing the work in accordance with the Contract Documents; in case of noncompliance, Consultant will reject non -conforming work, and pursue the other remedies in the interests of the City, as detailed in the Contract Documents. The Consultant cannot guarantee the construction contractors' performance, and it is understood that Consultant shall assume no responsibility for: proper construction means, methods, techniques; project site safety, safety precautions or programs; or for the failure of any other entity to perform its work in accordance with laws, contracts, regulations, or City's expectations. Deliverables: • Daily Construction Reports with project photos — submitted on a weekly basis • Punch List, Certificate of Substantial Completion • Review test reports for compliance 6.3 Office Construction Services shall include: A. Document Control. Original documentation will be housed at the Consultant's office, and filed in accordance with standard filing protocol. A copy of working files will be maintained in the field office. City of Tukwila EMW Storm water Outfalls 74 Page 4 of 7 KPG November 2021 Document Control consists of: • Final Estimate (Approving Authority File) • Comparison of Preliminary and Final Quantities (Approving Authority File) • Final Records (Approving Authority File) • Record of Material Samples and Tests • Affidavit of Wages Paid • Release for the Protection of Property Owners and General Contractor B. Project Coordination: Liaison with City, construction contractor, engineer, utilities and property owners on a regular basis to discuss project issues and status. C. Plan Interpretations: Provide technical interpretations of the drawings, specifications, and contract documents, and evaluate requested deviations from the approved design or specifications. Coordinate with City for resolution of issues involving scope, schedule, and/or budget changes. D. Weekly Meetings: Lead weekly meetings, including preparation of agenda, meeting minutes, and distribution of minutes to attendees. Outstanding issues to be tracked on a weekly basis. E. Initial Schedule Review: Perform detailed schedule review of contractor provided CPM for conformance with the contract documents. F. Lump Sum Breakdown: Evaluate construction contractors' Schedule of Values for lump sum items. Review the Contract Price allocations and verify that such allocations are made in accordance with the requirements of the Contract Documents. Lump Sum Breakdowns for payment each month will be calculated with detailed data. G. Monthly Pay Requests: Prepare monthly requests for payment, review with the City, contractor and approve as permitted. Utilize City provided format for pay estimates, or Consultant format. H. Monthly Schedule Review: At the monthly cutoff, review contractor's updated schedule and compare with field -observed progress, as described in Section 1-08 of the Special Provisions. In addition, perform schedule analysis on contractor provided CPM updates and review schedule for delays and impacts. Coordinate with Contractor in the development of recovery schedules, as needed, to address delays caused by either events or issues within the Contractor's control or other events or issues beyond the Contractor's control. I. Certified Payroll: Process and track all certified payroll per State Prevailing Wage Requirements. This includes verifying the initial payroll for compliance and 10% of all payrolls submitted thereafter. Tracking payroll each week. J. Weekly Statement of Working Days: Prepare and issue weekly statement of working day report each week. K. Subcontractor Documentation: Process / Approve all required subcontractor documentation. Request to Sublets will be verified and logged. This includes checking System Award Management System (SAMS), verifying business licensing, reviewing insurance documentation, verifying city business licensing, Intent to Pay Prevailing Wage and Affidavit of Wages Paid. All subcontractor documentation will be logged into KPG's subcontractor logs. L. Record Drawings: Review record drawings prepared by the Contractor, and prepare a conformed set of project record drawings based on Contractor provided information and from inspection notes. Record drawings to be verified on a monthly basis, as part of the progress payment to the Contractor. Upon project completion, contractor provided markups will be City of Tukwila KPG EMW Stormwater Outfalls Page 5 of 7 November 2021 75 verified for completeness and supplemented with inspection information. The Consultant will provide the marked up plan sheets with both the contractors and inspectors as -built information as well as CAD updates incorporating these markups. M. Physical Completion Letter: Following completion of all punchlist work, prepare physical completion letter to the contractor, and recommend that City and/or Utilities accept the project. N. Project Closeout: Transfer all project documents to the City for permanent storage. • Schedule review comments • As -built schedule • Meeting agendas and notes • Monthly Pay Estimates • Subcontractor Packets • Cost Projection • Physical Completion Letter • Final Project Documents 6.4 Submittal and RFI processing A. Submittals: Coordinate review process for shop drawings, samples, traffic control plans, test reports, and other submittals from the Contractor for compliance with the contract documents. Key submittals to be transmitted to the City for their review and approval. Submittals shall be logged and tracked. B. Request for Information (RFI): Review and respond to RFI's. RFI's shall be logged and tracked. C. Record of Materials (ROM): Utilize ROM prepared by KPG_and update based on Special Provisions and Plans for use on the project, based on the contract specifications. The ROM will be maintained by the Resident Engineer. The ROM will track all of the materials delivered to the site including manufacturer/supplier, approved RAM's, QPL items, material compliance documentation, and all other required documentation. Deliverables • Submittal log • RFI Log • Completed Record of Material for Material Certification 6.5 Change Management A. Case Log: Develop and maintain a case log which includes change orders, RFP's, Field Work Directives B. Change Orders: Develop change orders and provide technical assistance to negotiate change orders, and assist in resolution of disputes which may occur during the course of the project. Each change order will be executed in accordance with WSDOT Standard Specifications and contain the following: • Change order • Independent Cost Estimate • Time Impact Analysis • Contractor's Pricing City of Tukwila KPG EMW Stormwater Outfalls Page 6 of 7 November 2021 76 • Verbal Approval Memo • Back up documentation C. Field Work Directives: Prepare field work directives as necessary to keep the contractor on schedule. D. Minor Change Orders: Develop minor change orders per WSDOT Standard Specifications. Each minor change order will be executed and contain the following: • Independent Cost Estimate • Verbal Approval Memo • Back up documentation E. Force Account: Track contractor force account labor, equipment and materials. All force account calculations will be verified by the engineer and double checked by the documentation specialist. Deliverables • Change Order(s) • Case Management Log • RFI Log • Minor Change Order(s) • Force Account Records City of Tukwila KPG EMW Stormwater Outfalls Page 7 of 7 November 2021 77 78 Exhibit B City of Tukwila East Marginal Way Stormwater Outfalls Construction Management Nov. '21 KPG Interdisciplinary Design Task No. Task Description Labor Hour Estimate Total Hours and Labor Fee Estimate by Task Principal Engineering Mgr Sr. Engineer Construction Mgr Sr. Transp. Planner Project Engineer Design Engineer Project Land. Arch. CAD Technician Engineering Technician Survey Crew I Survey Crew II Office Admin Engineering Assistant Sr. Const Mgr Aviation Mgr Urban Design Mgr CAD Mgr Project Surveyor Resident Engineer Construciton Office Engr Documentation Specialist Landscape Technician Construction Admin Survey Mgr Architecture Mgr Business Manger Sr. Constr Observor Sr. Admin Construction Observer Construction Technician $ 225.00 $ 202.00 $ 184.00 $ 163.00 $ 156.00 $ 141.00 $ 128.00 $ 118.00 $ 112.00 $ 104.00 $ 165.00 $ 215.00 $ 92.00 $ 70.00 Hours Fee Task 1 - Management, Coordination, Administration 1.1 Project Management 0 $ - 1.2 Prepare monthly progress reports 4 2 6 $ 1,084.00 Task Total 4 0 0 0 0 0 0 0 0 0 0 0 2 0 6 $ 1,084.00 Task 6 - Construction Phase Services 6.1 Management, Coordination and Administration 24 24 48 $ 6,600.00 6.2 Preconstruction Services 0 $ - 6.3 Field Construction Services 95 95 $ 11,210.00 6.4 Office Construction Services 144 120 40 304 $ 35,552.00 6.5 Submittal and RFI processing 0 $ - 6.6 Change Management 0 $ - 0 0 0 24 0 0 144 95 144 0 0 0 40 0 447 $ 53,362.00 Total Labor Hours and Fee 4 0 0 24 0 0 144 95 144 0 0 0 42 0 453 $ 54,446.00 Subconsultants Geotechnical - GeoDesign allowance City pump supplier allowance Construction Materials Testing Allowance Total Subconsultant Expense $ - Reimbursable Direct Non -Salary Costs Mileage at current IRS rate Reproduction and Field Supplies Total Reimbursable Expense $ - Total Supplement Budget $ 54,446.00 Budget Estimate 11/17/2021 80 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 20-131(a) CONTRACT FOR SERVICES Amendment #1 Between the City of Tukwila and KPG, Inc. That portion of Contract No. 20-131 between the City of Tukwila and KPG, Inc. is hereby amended as follows: Section 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. Section 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending March 30,2022, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than March 30,2022 unless an extension of such time is granted in writing by the City. Section 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $54,446, and that the total contract payment amount shall not exceed $234,424.98 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. All other provisions of the contract shall remain in full force and effect. CA Reviewed May 2020 Page 1 of 2 81 Dated this City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 20-131(a) day of , 20 CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor Printed Name: ATTEST/AUTHENTICATED APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk Office of the City Attorney CA Reviewed May 2020 82 Page 2 of 2 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: East Marginal Wy S Stormwater Outfalls Project No. 91041204 DESCRIPTION: Establish legal drainage connections from East Marginal Way South to the Duwamish River. JUSTIFICATION: Drainage from E Marginal Wy S is discharged through outfalls owned and operated by the Boeing Co., Jorgensen Forge, and two King County Airport storm systems without easements. STATUS: Design completed and approved by the Department of Ecology. Construction is anticipated to begin in September 2020. MAINT. IMPACT: Clarifies maintenance responsibility and will ensure reliability of system. City adopted the Z Line in 2015. Construction includes pipe lining, installation of water quality and connecting COMMENT: the Jorgenson drainage area to Boeing's Z Line. DOE design and construction grant awarded in 2018 for $1.1m. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES ProjectLocation Design 265 45 E 310 Monitoring 31 11 11 qD„i co 1 ! 1 1 St 1 ,. 1.' i GIS 53 Const. Mgmt. 50 265 315 Construction 300 1,000 1,300 TOTAL EXPENSES 296 406 1,276 0 0 0 0 0 0 1,978 FUND SOURCES Awarded Grant RCO 164 100 842 1,106 KCFCD 50 50 Proposed Grant 0 Mitigation Expected 0 Utility Revenue 132 256 434 0 0 0 0 0 0 822 TOTAL SOURCES 296 406 1,276 0 0 0 0 0 0 1,978 2021 - 2026 Capital Improvement Program 84 83 ProjectLocation _ ��.. o m. mm_ S 88 PI 887 PI E Tr‘S Ili. 1114 ) qD„i co 1 ! 1 1 St 1 ,. 1.' i GIS N F' 2021 - 2026 Capital Improvement Program 84 83 84 City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes November22, 2021 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency Councilmembers Present: Verna Seal, Chair, De'Sean Quinn, Thomas McLeod Staff Present: David Cline, Hari Ponnekanti, Brittany Robinson, Scott Bates, Mike Perfetti, Cyndy Knighton, Griffin Lerner Chair Seal called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Consultant Agreement: 2022 Overlay & Repair Program Design Staff is seeking Council approval of a contract with KPG, Inc. in the amount of $149,400.00 for design of the 2021 Overlay & Repair Program Committee Recommendation Unanimous approval. Forward to December 6, 2021 Regular Consent Agenda. B. Bid Award: West Valley Highway/Longacres Way Project Construction Staff is seeking Council approval to award a bid to Road Construction Northwest, Inc. in the amount of $4,129,407.40 (including contingency) for construction of the West Valley Highway/Longacres Way project. Committee Recommendation Unanimous approval. Forward to December 6, 2021 Regular Consent Agenda. C. Contract Amendment: East Marginal Way South Stormwater Outfalls Staff is seeking Council approval of Amendment No. 1 to Contract No. 17-070 with KPG, Inc. in the amount of $54,446.00 for additional engineering services and a time extension caused by unexpected utility conflicts. Committee Recommendation Unanimous approval. Forward to December 6, 2021 Regular Consent Agenda. D. 2021 Committee Work Plan Committee members and staff reviewed the work plan. Items of continued interest include neighborhood traffic calming, bridge inspections, BNSF Intermodal access, Waste Management service issues. Committee Recommendation Discussion only. 85 86 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayors review Council review 12/6/21 RB ITEM INFORMATION ITEM No. 5.A. 87 STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 12/6/21 AGENDA ITEM TITLE A weekly update on the City's planning and response to COVID-19 (Coronavirus) CATEGORY 11 Discussion 12/6/21 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date SPONSOR n Council 11 Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ TS ❑ P&R ❑ Police ❑ PTV SPONSOR'S The City is actively engaged in regional efforts to address the coronavirus (COVID-19). SUMMARY Staff are providing the Council with updated information regarding the City's response to COVID-19. REVIEWED BY ❑ Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Corn ❑ Planning/Economic Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE N/A N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 12/6/21 Coronavirus Report 87 88 CORONAVIRUS RESPONSE UPDATE December 6, 2021 * Denotes All New Content in the Section ESSENTIAL SERVICES AND CITY OPERATIONS * Essential Services & City Operations In order to have consistency across public -facing activitues at the City Hall campus, beginning October 4, 2021 the permit counter, City Hall and human services in-person office hours will all be Mondays and Wednesdays from 8:30 to noon. All services remain available remotely. Masks are required at all times in City facilities. City staff that are able are encouraged to work remotely until January 3, 2022. Total in-person customer volume for the week of November 22, 2021: • Permit Counter: 9 • City Hall: 6 • Human Services: 0 * Human Services In the month of November, Human Service staff assisted 25 households (40 individuals) for a total of $28,421 combined in rent and utility assistance. Of those funds, $21,105 was applied toward rental assistance and $7,406 towards utility assistance. Staff has seen an increase in requests for utility assistance. The least amount of rent owing was $659 the highest amount owing was $6,800. We continue to hear from residents who have been awarded ERPRAP funds, either as an individual recipient or part of the Large Landlord EPRAP funds. Staff currently has four residents at various stages of the intake process. Since HB 1406 funds and COVID specific funds have been allocated to the Human Service Program for direct rent/utility assistance, staff continues to grow partnerships with landlords and property managers from single rental homes to very large complexes. In the past 2 weeks, HS staff assisted 13 household (17 individuals), with $13,537.88 ($4,710.88 in utility/$8,827 in rent). Residents and landlords who applied for the EPRAP program can check their status by going to: https://kingcounty.gov/depts/community-human-services/COVID/eviction-prevention-rent-assistance Source General Fund Contracted Partners Covid Rental & Utility Assistance Sewer/Water HB 1406 Rental Assistance Information from the community on total past due rent amount Households Assisted/Ind Funding Breakdown Rent: $4,590 4/5 Utility: $ Rent: $3,037 7/7 Utility: $4,495.15 ($1,758.19 City Water) 1/1 $215.73 1/4 $1200.00 $500-$1,200 = 5 $1,250-$3,500 = 6 $3,600-$4,000 = 1 Over $4,000 = 1 89 2021 Year to date total rental and utility funds distributed in Tukwila are below. (Note: General Fund and HB 1406 funds were used for individuals/families NOT impacted by COVID, including Maple Crest Fire victims. General Fund and COVID funds include rent and utility assistance; HB 1406 is used for rental assistance only). Source Total Households/Individuals General Fund $44,782 56/130 HB 1406 $67,340 75/163 COVID $122,509 76/156 TOTAL $234,631 207/449 Fire Staffing and Calls for Service There have been no changes to Fire staffing since the last report. Police Staffing and Calls for Service There have been no changes to Police staffing since the last report. Business Recovery Business Re -Openings and Closings Washington's economy continues to be open. Nearly all businesses and public spaces including restaurants, stores, offices, theaters, outdoor events, and other places can operate at full capacity with no physical distancing requirements. The Delta variant continues to spread and the new Omicron variant is expected to start spreading in the US soon. COVID-19 cases, hospitalizations, and deaths have declined since September but are still much higher than they were this past summer. Currently 75% of Americans who are 5+ years old are fully vaccinated. On August 18th Governor Inslee announced a vaccine requirement for employees working in K-12, most childcare and early learning, higher education, and State agencies. That requirement took effect on October 18th. On September 9th President Biden announced that the Federal government will require businesses with over 100 employees to require employees to be vaccinated or get regular testing. On November 4th, the President announced that the federal Occupational Safety and Health Administration (OSHA) and Centers for Medicare & Medicaid Services (CMS) are announcing the worker vaccination (or weekly testing) requirements will take effect on January 4th. Those policies will cover approximately 100 million employees. Currently the policies are being challenged in court. On September 16th King County announced a new vaccine verification requirement that started on October 25th. People are required to show proof of full vaccination to enter public places such as outdoor events with 500 or more people, indoor recreational activities of any size such as restaurants, bars, performances, theaters, conferences, gyms, and professional sports. The requirement starts for small bars and restaurants (seating capacity of 12 or fewer) on December 6. Outdoor dining, take-out, grocery stores, retail stores, private events at private locations, and other situations are exempt. Unvaccinated people can still attend by showing proof of a negative COVID-19 test. People do not have to show identification when showing proof of vaccination. 90 On October 14th the Governor announced that, starting on November 15th, verification of vaccination or a recent negative test will be required to enter large, ticketed events with over 1,000 people (indoors) or 10,000 people (outdoors). An expanded statewide mask mandate took effect on August 23rd, every person (including customers and employees) is required to wear masks when indoors with someone from outside their household, however, there are exceptions. For example, the requirement does not apply to people who are working indoors by themselves or are vaccinated and only working with other employees. Businesses can adopt more stringent requirements. Under the Governor's Proclamation 20-25.15 businesses are prohibited from allowing customers to enter or remain in an indoor space in a business unless the customer is wearing a face mask. On September 13th masks also became required (for both vaccinated and unvaccinated) for outdoor events with 500 or more attendees. Business Assistance There are some government funding programs still accepting applications including the Economic Injury Disaster Loan (EIDL) program and the Small Business Flex Fund. The programs offer low interest loans to small businesses. Through EIDL some small businesses may be eligible for grants up to $15,000. We anticipate that next year the State will implement a $50 million fifth round of the Working Washington small business grant program. The State is also significantly limiting increases in unemployment insurance costs for businesses. King County is distributing $145 million of federal funds for residential rental assistance and eviction prevention to tenants and landlords through their Eviction Prevention and Rental Assistance Program (EPRAP). King County will significantly increase the EPRAP funding with additional ARPA funds in 2022. Unemployment The unemployment claims data report is included monthly and was included in the packet of the November 22, 2021 Council meeting. MEETING THE COMMUNITY'S BASIC NEEDS * Food Resources and Distribution Senior Meals, number of meals distributed. Week of 11/29 Tukwila Pantry Duwamish Curb Cafe 45 Meals on Wheels 163 Double order due to Veteran's Day. 11/25 Holiday 11/27 261 11/30 383 91 COVID-1 9 UPDATES * Covid-19 Tukwila Overview Go to other dashboards: COVID-19 Vaccinations COVID-19 Outcomes by Vaccination Status Level of Community Transmission Substantial Cases Hospitalizations Deaths 2,702 127 21 Select a location Change the type of locations City Health Reporting Area Region Tukwila View HRA Mag VIM ,Beg [Mil AP People Completed Vaccine Series Not yet available Hover over graphs and text for more details Cases 2 daily average cases +4 new cases since 11/29/21 -22% decrease in the last 7 -days (14) from the prior 7 -days (18) 9 a 7 6 5 4 3 2 1 08/01/21 09/01/21 10/01/21 Specimen Date (last 120 days) 11/01/21 12/01/21 Hospitalizations 0 daily average hospitalizations +0 new hospitalizations since 11/29/21 No change in the last 7 -days (0) from the prior 7 -days (0) 4 2 .1� �` 08/01/21 09/01/21 10/01/21 11/01/21 Admission Date (last 120 days) 12/01/21 Deaths 0 daily average deaths 2.0 1.5 +0 new deaths since 11/29/21 1.0 No change in the last 14 -days (0) from the prior 14 -days (0) 0.5 0.0 09/01/21 10/01/2111/01/21 12/01/21 Death Date (last 120 days) *Mobile Vaccination Team The Tukwila Fire Department' Mobile Vaccine Team (MVT) will be stood up to provide booster shots to homebound individuals that meet the booster thresholds. 92 * Vaccine Update & Locations There are many ways for community members to access the vaccine at no cost. Multiple appointments are available at sites in the area, as well as private opportunities. Visit vaccinelocator.doh.wa.gov for location and appointment opportunities. Booster shot information and vaccines for children ages 5 through 11 are also available at vaccinelocator.doh.wa.gov. Global to Local and Public Health Seattle/King County are hosting free COVID-19 vaccinations at the Sullivan Center at Tukwila Village on Saturdays through December 18, 2021, 10:00 a.m. - 12:30 p.m. • Walk-ups welcome. Appointments and proof of residency are not required. • Pfizer, Moderna, and J&J are available, including boosters. • Vaccinations for children 5 to 11 years old will be available starting 11/20. • People receiving their first dose receive a free $50 gift card to Fred Meyer. • Call 425-943-6706 or go to bit.ly/vaxride to get a free ride to and from the event. • On 11/27 the pop-up clinic vaccinated 117 people (9 were first dose). • More info at: https://kingcounty.gov/depts/health/covid-19/vaccine/schedule.aspx Vaccinations in King County as of November 30, 2021: • 1 dose: 1,832,403 or 90.6% • 2 doses: 1,653,986 or 84.7% • Booster doses: 432,445 Below is a zip code map of vaccinations as of November 30, 2021 (percentage of population 12+ with at least one dose) in King County, with Tukwila's two zip codes highlighted: • 98168: 90.6% • 98188: >95% 0161 ,MMI I[RI,:. O 2023 Vapda: C CpsnStra.tMeP 93 Below is a chart of vaccinations by region in King County. Note that South King County has a lower vaccination rate than many other areas in the county. Overall King County East 4 Regions North Seattle Table of all KC residents who have at least one dose by age group and regions South Kirkland, Redmond, Bothell, and N Seattle and Shoreline Central Seattle W Seattle, S Seattle, lleiridge and Highiine 10 Burien, Renton, Tukwila and Seatac Regions Auburn, Kent, and Federal Way South East King County Bellevue, Issaquah and Mercer Island East King County Vashon Island Total 5+ years population old 81.1% 85.9% 843% 82.5% 733% 841% 823% 81.7% 84.8% 774% 70.7% 701% 88% 833% 923% 85.7% 91.4% 88.9% 864% 78.5% 89.7% 864% 843% 904% 82.6% 75.9% 74.7% 92.9% 89.5% >95% 12+ years 5-11 years 12-17 years 18-34 years 35-49 years 50-64 years 65+ years old old old old old old old 90.6% >95% 93.1% 88.0% 85.5% 94% 88% 855% 944% 89% 83.7% 81.7% x95% >95% >95% 34.6% 41.6% 413% 56.2% 16.1% 46.2% 61.8% 54.9% 42.8% 205% 10.8% 16.9% 42.2% 37.1% 55.5% 78% 94.1% 754% 93.2% 595% 90.7% >95% 88.7% 802% 6135% 55.9% 54.8% 923% 94.7% 82.0% 80.6% 88.7% 85.7% 78.4% 75% 803% 74% 82.0% 85.5% 76A% 73.0% 74.9% >95% 88.7% >95% 91.6% >95% >95% 93A% 831% >95% 95% 89.9% >95% 915% 81.2% 75% >95% 87.4% 915% >95% >95% 89.5% 90,2% >95% >95% 88.7% 83.2% >95% >95% >95% 90.7% >95% >95% 77.7% >95% >95% >95% >95% >95% >95% >95% 911% >95% >95% >95% >95% >95% >95% >95% * COVID-19 Testing The following are the number of individuals tested over the past week at the Church by the Side of the Road. This is a regional testing facility drawing individuals from across south King County. All testing locations in the region are seeing a significant surge in the number of people requesting tests. King County has contracted with off-duty officers to provide traffic management along Tukwila International Boulevard and Military Road to mitigate traffic impacts in the neighborhood. 11/30 - 421 individuals tested 11/29 - 343 individuals tested 11/28 - closed 11/27 - 308 individuals tested 11/26 - 497 individuals tested 11/25 - closed for the holiday 11/24 - 465 individuals tested * WA Notify WA Notify (also known as Washington Exposure Notifications) is a free tool that works on smartphones to alert users if they may have been exposed to COVID-19 without sharing any personal information. It is completely private and doesn't know who you are or track where you go. To download the app: On an iPhone, enable Exposure Notifications in Settings: • Go to Settings • Scroll down to Exposure Notifications • Click 'Turn On Exposure Notifications" • Select United States • Select Washington On an Android phone: • Go to the Google Play Store • Download the WA Notify app For Android or iPhone, scan the QR code: 94 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared Uy Mayor's review Council review 11/22/21 RB 12/6/21 RB ITEM INFORMATION ITEM No. 5.B. STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 11/ 22/ 21 AGENDA ITEM TITLE 2022 State Legislative Agenda CATEGORY ® Discussion Mtg Date 11/22/21 Motion Mtg Date 12/6/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing �1tg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ® Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S SUMMARY The Council is being asked to adopt the 2021 State Legislative Agenda. REVIEWED BY ® Trans&Infrastructure Svcs ❑ Community Svcs/Safety Finance & Governance ❑ Planning & Community Dcv. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 11/8/21 COMMITTEE CHAIR: SEAL, IDAN RECOMMENDATIONS: SPONSOR/ADMIN. Administrative Services COMMITTEE Approval with edits; Forward to full Council COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $ AMOUNT BUDGETED $ APPROPRIATION REQUIRED $0 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/22/21 12/6/21 MTG. DATE ATTACHMENTS 11/22/21 PowerPoint Information Memorandum dated October 25, 2021 Draft Resolution Draft Legislative Agenda (updated for 11/22 C.O.W. Meeting) Minutes from the 11/8 Finance & Governance Committee meeting Minutes from the 11/8 Transportation & Infrastructure Services Committee meeting 12/6/21 Final Resolution 95 96 City of Tukwila Washington Resolution No. A RESOLUTION OFTHECITYCOUNCILOFTHECITYOFTUKWILA, WASHINGTON, ADOPTING A LEGISLATIVE AGENDA FOR USE DURING THE 2022 WASHINGTON STATE LEGISLATIVE SESSION. WHEREAS, the City Council has agreed to pursue certain legislative issues for 2022; and WHEREAS, the City Council recognizes this agenda is not all encompassing, in that certain additional items may arise during the legislative session that require support or opposition; and WHEREAS, a legislative agenda outlines the priority issues that elected officials may discuss when speaking to members of the Washington State Legislature; and WHEREAS, the City Council agreed to these priorities at the City Council Meeting on December 6, 2021; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The Tukwila City Council has identified priorities for the 2022 Washington State Legislative Session that provide a framework for advocacy on behalf of the community. The City of Tukwila 2022 Legislative Agenda is hereby incorporated by reference as Attachment A. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2021. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kate Kruller, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney Attachment A: City of Tukwila 2022 Legislative Agenda CC:\Leg islative Development\Legislative Agenda for2022 10-25-21 RB:bjs Review and analysis by Barbara Saxton Page 1 of 1 97 98 ATTACHMENT A City of Tukwila 2022 Legislative Agenda Transportation & Infrastructure • Provide funding for critical local infrastructure, including the Allentown Bridge, which is Structurally Deficient and Functionally Obsolete. • Create stable, reliable infrastructure assistance funding for cities to assist in repairing roads, bridges and other public infrastructure that support economic development. Housing & Human Services • Address the housing stability crisis by providing additional tools for rental assistance, foreclosure/eviction prevention and capital construction of affordable housing. • We strongly encourage the state to adequately fund human services programs for the health of the safety net. Advancing Equity • Develop and implement a racial equity toolkit for legislation, policies and programs to advance racial equity in Washington. • Ensure affordable, high-quality broadband Internet access is available to all households and businesses to provide educational, entrepreneurial, business and accessibility equity for all Washingtonians to access the internet. • Enact a financial inclusion law that will address the public safety and equal access issues caused by bank de -risking. Shared Revenue • Include local governments in any new statewide revenues to ensure the long-term health of municipalities. • The State must continue its role as a partner with cities, including reinstating funding for the Public Works Assistance Account and Community Economic Revitalization Board. Revenue Reform • Allow cities the authority and flexibility to address the fact that growth in the cost of services continue to outstrip revenues. • The state should amend the law that limits annual property tax growth to 1 percent and work with cities to authorize additional funding flexibility and opportunities at the local level. Education • Implement needs based funding for allocation of social emotional student support resources and expand funding for learning opportunities for summer school students. • Increase funding for homeless students and secondary ELL students. • Incorporate early learning for low income students as a part of Basic Education. • Improve language access for non-English speaking families in school settings and build career pathways for multi-lingual students to leverage interpretation and translation skills. 99 Preserve Lodging Tax Flexibility • Ensure the definition of "tourist" in Washington State remains flexible to allow jurisdictions and Lodging Tax Advisory Committees to distribute lodging tax dollars in a manner that best serves each individual community. Preparing for Our Future • Enact policies to prepare to combat climate change, including adequately budgeting for its effects and providing tools to cities to prepare and address the ramifications of flooding, pollution and other key factors. • Continue to invest in workforce education and job training to ensure Washingtonians have access to high-quality career and technical education opportunities. • Support a permanent policy that allows greater flexibility for local governments to hold virtual meetings without a physical location. Law Enforcement Use of Force • Support clarification of the civil standards for use of force requirements so law enforcement can better understand the state requirements and know when they can use force to intervene in a situation, including a mental health crisis where a crime is not being corn m itted. 100 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 11/22/21 BJM 12/6/21 BJM ITEM INFORMATION ITEM No. 5.C. STAFF SPONSOR: D. SPECK AND B.MILES ORIGINAL AGENDA DATE: 11/22/21 AGENDA ITEM TITLE Multi -Family Property Tax Exemption Program CATEGORY ❑ Discussion Mtg Date Motion Mtg Date U Resolution Mtg Date ® Ordinance Mtg Date 12/6/21 Bid Award AugtDate ® Public Hearing ❑ Other Mtg Date 11/22121 Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PIP/ SPONSOR'S SUMMARY Revised Code of Washington 84.14 allows municipalities to provide a property tax exemption to qualifying residential developments within their cities. The Multi -Family Tax Exemption (MFTE) reduces the property taxes owed on a development by exempting the value of the multi -family residential improvements over a specific period. Discussion on the current program, including possible re -adoption in the Southcenter District and expansion to other parts of the City. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ® Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 11/15/21 COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Economic Development, Mayor's Office COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED So AMOUNT BUDGETED So APPROPRIATION REQUIRED $o Fund Source: N/A Comments: N/A MTG. DATE RECORD OF COUNCIL ACTION 11/22/21 12/6/21 MTG. DATE ATTACHMENTS 11/22/21 Informational Memorandum dated 1/1/21 Map of Southcenter District Residential Targeted Area. Ordinance in Draft Form Minutes from the Planning and Community Development meeting on 11/15/21. 12/6/21 Final Ordinance 101 102 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NOS. 2462 AND 2538, AS CODIFIED AT TUKWILA MUNICIPAL CODE SECTIONS 3.90.050 AND 3.90.060, TO AMEND ELIGIBILITY CRITERIA AND TO ALLOW NEW APPLICATIONS FOR MULTI- FAMILY RESIDENTIAL PROPERTY TAX EXEMPTIONS TO BE SUBMITTED; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, chapter 84.14 RCW authorizes cities to provide for exemptions from ad valorem property taxation on qualified multi -family housing developments located in designated residential targeted areas in order to encourage more desirable, affordable, and convenient residential units in urban centers; and WHEREAS, the King County Countywide Planning Policies (KCCPP), developed pursuant to the Washington State Growth Management Act, have established standards for cities to plan for their share of regional growth and affordable housing; and WHEREAS, the Tukwila Urban Center is one of the region's designated urban centers and lies within an urban growth area, with access to high capacity transit; and WHEREAS, the City intends to assist in achieving its residential growth targets and goals in the City's Housing and Urban Center Element of the City's Comprehensive Plan by encouraging new multi -family housing in the Tukwila Urban Center; and WHEREAS, three projects utilized the Multi -Family Tax Exemption between 2014 and 2017, including two age -restricted projects; and WHEREAS, the Tukwila Urban Center currently lacks sufficient available, desirable and convenient residential housing available to all ages, including affordable housing, to meet the needs of the public who would be likely to live and work in the urban center, if affordable, desirable, attractive, and livable places were available; and WHEREAS, King County is currently facing a housing shortage, with a lack of workforce housing; and CC:Legislative Development \Property tax exemption for qualified multi -family housing—update 11-29-21 BM:bjs Review and analysis by Barbara Saxton Page 1 of 4 103 WHEREAS, thousands of people who work in the Tukwila Urban Center are unable to live near their jobs due to a lack of quality workforce housing and, as a result, these individuals commute to and from work, resulting in additional vehicles on regional roadways and adding more greenhouse gas emissions to the atmosphere; and WHEREAS, the Tukwila Urban Center qualifies as an urban center for purposes of RCW 84.14.010, and Tukwila has a desire to stimulate construction of new multi -family housing within that portion of the Tukwila Urban Center's Transit Oriented Development District that lies west of the Green River; and WHEREAS, the tax incentive provided by chapter 84.14 RCW encourages increased residential opportunities, including affordable housing opportunities, and will stimulate the construction of new multi -family housing within the residential targeted area and will benefit and promote public health, safety, and welfare by encouraging residential development and redevelopment of that area of the City; and WHEREAS, a limited Multi -Family Tax Exemption Program in the Tukwila Urban Center may assist in allowing workers to live closer to their jobs; and WHEREAS, the City's tax incentive regulations were adopted by the Tukwila City Council in Ordinance No. 2462 on December 1, 2014, and amended by th e City Council on May 15, 2017, by Ordinance No. 2538; and WHEREAS, under Tukwila Municipal Code Section 3.90.060, applications for a multi- family ulti- family tax exemption were no longer accepted after December 31, 2017, and the Tu kw it a City Council desires to allow new projects to take advantage of the incentive to sti mu late the construction of new housing open to all ages to supportthe development of affordable and quality workforce housing within a portion of the Tukwila Urban Center Transit Oriented Development District fora limited period of time; and WHEREAS, on November 22, 2021, the Tukwila City Council, after giving public notice consistentwith RCW 84.14.040, held a public hearing to consider adoption of th e proposed ordinance; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. TMC Section 3.90.050 Amended. Ordinance No. 2462 §7, as codified at Tukwila Municipal Code (TMC) Section 3.90.050, is hereby amended to read as follows: 3.90.050 Project Eligibility A. To be eligible for exemption from property taxation under this chapter, the residential units must satisfy all of the following criteria: 1. The units must be located in the residential targeted area. 2. The units must be within a residential or mixed-use structure containing at least four dwelling units. 3. The units must have an average size of at least 500 square feet per unit. CC:Leg islative Development \Property tax exemption for q ualified multi -family housing—update 11-29-21 BM:bjs Review and analysis by Barbara Saxton Page 2 of 4 104 4. A minimum of 15 percent of the units must be at least 900 square feet and contain at least two bedrooms. 5. The units must be designed and used for permanent residential occupancy made available to residents of all ages to promote workforce housing. 6. Each unit must have its own private bathroom and private kitchen. Residential projects that utilize common kitchens and/or common bathrooms are not eligible. 7. The entire property shall comply with all applicable zoning requirements, land use regulations, environmental requirements, building codes and fire code requirements, as outlined in the Tukwila Municipal Code. 8. The units must be constructed and receive a certificate of occupancy after this ordinance takes effect 9. The units must be completed within 3 years from the date of issuance of the conditional certificate of acceptance of tax exemption by the City, or within authorized extension of this time limit. B. In addition to the requirements listed in TMC Section 3.90.050 (A), residential units that request the 12 -year property tax exemption, as permitted by TMC Section 3.90.040 (A)(2), must also satisfy the following requirements: 1. The mix and configuration of housing units (e.g., studio, one -bedroom, two-bedroom, etc.) used to meet the requirement for affordable units under TMC Section 3.90.050 shall be substantially proportional to the mix and configuration of the total housing units in the project. 2. For owner -occupied projects, the contract with the City required under TMC Section 3.90.070 shall identify which units meet the affordability criteria. Section 2. TMC Section 3.90.060 Amended. Ordinance Nos. 2462 §8 and 2538 §1, as codified at TMC Section 3.90.060, are hereby amended as follows: 3.90.060 Application Procedure—Fee A. The owner of property applying for exemption under this chapter shall submit an application to the Administrator, on a form established by the Administrator. The owner shall verify the contents of the application by oath or affirmation. The application shall contain the following information: 1. A brief written description of the project, including phasing if applicable, that states which units are proposed for the exemption and whether the request is for 8 or 12 years. 2. Preliminary schematic site and floor plans of the multi -family units and the structure(s) in which they are proposed to be located. 3. A table of all units in the project listing unit number, square footage, unit type (studio, one bedroom, etc.), and indicating those proposed for the exemption. 4. If applicable, information describing how the applicant will comply with the affordability requirements in TMC Sections 3.90.040 and 3.90.050. CC:Leg islative Development\Property tax exemption for qualified multi -family housing—update 11-29-21 BM:bjs Review and analysis by Barbara Saxton Page 3 of 4 105 5. A statement from the owneracknowledging the potential tax liability when the property ceases to be eligible for exemption underthis chapter. 6. Any other information deemed necessary or useful by the Administrator. B. At the time of application under this section, the applicant shall pay to the City an initial application fee of $500 or as otherwise established by ordinance or resolution . If the application is denied, the City may retain that portion of the application fee attributable to its own administrative costs and refund the balance to the applicant. C. The complete application shall be submitted any time before, but no later than, the date the certificate of occupancy is issued under Title 16 of the Tukwila Municipal Code. D. After December 31, 2022, the City will no longer accept applications. Section 3. Corrections by City Clerk or Code Reviser Authorized. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 5. Effective Date. This ordinance ora summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2021. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: CC:Legislative Development\Property tax exemption for q ualified multi -family housing—update 11-29-21 BM:bjs Review and analysis by Barbara Saxton Page 4 of 4 106 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayors review Council review 11/22/21 Vicky 12/6/21 Vicky ITEM INFORMATION ITEM No. 5.D. STAFF SPONSOR: VICKY ORIGINAL AGENDA DATE: 11/ 22/21 AGENDA ITEM TITLE Approve ordinance and resolution related to investment policy CATEGORY ® Discussion Mtg Date 11/22/21 ❑ Motion Mtg Date ® Resolution Mtg Date 12/6/21 ® Ordinance Mtg Date 12/6/21 ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ® Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S SUMMARY The Council is being asked to approve and ordinance rescinding TMC Chapter 3.28 Investing City Funds and resolution adopting an updated investment policy REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ® Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 11/8/21 COMMITTEE CHAIR: IDAN RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Finance Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/22/21 12/6/21 MTG. DATE ATTACHMENTS 11/22/21 Informational Memorandum dated 11/2/21 Ordinance in Draft Form Resolution in Draft Form Draft Investment Policy Tukwila Municipal Code Chapter 3.28 Minutes from the Finance & Governance Committee meeting of 11/8/21 12/6/21 Ordinance and Resolution in Final Form 107 108 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 1916 RELATING TO THE CITY'S INVESTMENT POLICY, THEREBY ELIMINATING TUKWILA MUNICIPAL CODE CHAPTER 3.28; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, Ordinance No. 1916 set forth the process for adopting and incorporating an investment policy for the City; and WHEREAS, Ordinance No. 1916 states that amendments to the policy require approval of the City Council Finance & Safety Committee; and WHEREAS, this amendment process is in conflict with the current and usual practice of the City Council to set fiscal policies as the entire Council, rather than as an y individual three-member Council Committee; and WHEREAS, in order to confom with its usual practice for amendment of fiscal policies, the City Council desires to repeal Ordinance No. 1916 and continue to set fiscal policy as a whole Council via a resolution or other designated means; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 1916 is hereby repealed in its entirety, thereby eliminating Tukwila Municipal Code Chapter3.28. Section 2. Corrections by City Clerk or Code Reviser Authorized. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. CC: Legislative Development \Investment Policy—Eliminate TMC Chapter 3.28 10-8-21 VC:bjs Review and analysis by Barbara Saxton Page 1 of 2 109 Section 3. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 4. Effective Date. This ordinance ora summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force January 1, 2022. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2021. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: CC: Legislative Development\Investment Policy—Eliminate TMC Chapter 3.28 10-8-21 VC:bjs Review and analysis by Barbara Saxton Page 2 of 2 110 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITYOF TUKWILA, WASHINGTON, ADOPTING AN INVESTMENT POLICY. WHEREAS, the City Council is committed to the highest standard of financial management; and WHEREAS, the investment of public funds must comply with all applicable state and local requirements; and WHEREAS, a comprehensive investment policy ensures that public funds are invested in a manner that will provide maximum security with the highest investment return while meeting daily cash flow demands; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Investment Policy attached hereto as ExhibitA is adopted. Section 2. City Administrative Policy No. 3-17, "Investment Policy," is superceded. Section 3. The Investment Policy shall be reviewed on at least a biennial basis and updated as necessary. Section 4. Effective Date. This resolution shall be effective as of January 1, 2022. CC:\Leg islative Development\Investment Policy 10-8-21 VC:bjs Review and analysis by Barbara Saxton Page 1 of 2 111 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2021. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kate Kruller, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney Attachment: ExhibitA — Investment Policy adopted December 6, 2021 CC: \Legislative Development\Investment Policy 10-8-21 VC:bjs Review and analysis by Barbara Saxton Page 2 of 2 112 City of Tukwila, Washington INVESTMENT POLICY Adopted by the Tukwila City Council Resolution No. 2034; December 6, 2021 113 City of Tukwila Investment Policy 1.0 Policy It is the policy of the City of Tukwila to invest public funds in a manner that will provide maximum security with the highest investment return while meeting the daily cash flow demands of the City, while conforming to all state and local statutes governing the investment of public funds. 2.0 Scope This policy applies to the investment of all public funds in the custody of the Finance Director. Funds covered by this policy include all City funds created by the Tukwila City Council, and are accounted for in the City's Annual Comprehensive Financial Report (ACFR). 2.1 Fund Types: • General/Current Expense Funds • Special Revenue Funds • Debt Service Funds • Capital Project Funds • Enterprise Funds • Internal Service Funds • Trust Funds • Agency Funds 2.2 Funds relating to debt service will be invested in accordance with appropriate bond documents. 3.0 Prudence Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. The standard of prudence to be used by investment officials shall be the "prudent person" standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. 4.0 Objectives The primary objectives, in priority order, of the City's investment activities shall be: Safety: Safety of the principal is the foremost objective of the investment program. Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, diversification is required in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio. 2 114 City of Tukwila Investment Policy Liquidity: The City's investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements that might be reasonably anticipated. Yield: The City's investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the City's investment risk constraints and the cash flow characteristics of the portfolio. (See 13.0.) 5.0 Delegation of Authority Management responsibility of the investment program is vested in the City of Tukwila Financial Director under the authority of applicable State law. 5.1 The Finance Director may appoint an Investment Officer whose responsibilities will include initiating daily transactions in the investment portfolio based on liquidity and cash flow requirements of the City. 5.2 Investments relating to bond proceeds shall be made consistent with 4.0, "Objectives." 5.3 Written procedures shall be established for the operation of the investment program consistent with this investment policy. 6.0 Ethics and Conflict of Interest 6.1 Officers and employees involved in the investment process recognize that the investment portfolio is subject to public review and evaluation. The overall program will be designed and managed with a degree of professionalism that is worthy of the public trust. 6.2 Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and investment officials shall disclose any material financial interests in financial institutions that conduct business within this jurisdiction, and they shall further disclose any personal financial/investment positions that could be related to the performance of the City's portfolio. Employees and officers shall subordinate their personal investment transactions to those of the City, particularly with regards to the timing of purchases and sales. 7.0 Authorized Financial Dealers and Institutions 7.1 Pursuant to state statutes (RCW 39.58), the deposit of public funds and the placement of "investment deposits" (i.e. time deposits, money market deposit accounts and savings deposits of public funds), will be placed only with institutions approved by the Washington Public Deposit Protection Commission (PDPC) as eligible for deposit of public funds. The maximum amount placed with any one depository will not exceed the net worth of the institution as determined by the PDPC 3 115 City of Tukwila Investment Policy 7.2 In addition, the Finance Director will maintain a list of approved broker/dealers that are authorized to provide investment services to the City. 7.2.1 Authorized broker/dealers must maintain an office and be currently registered in the State of Washington. 7.2.2 Authorized broker/dealers will be limited to primary dealers or other dealers that qualify under SEC Rule 15C3-1, the Uniform Net Capital Rule. 7.2.3 All approved firms and the individuals that represent them are required to read this policy and certify that they understand and will comply with the City's investment objectives and constraints. 7.2.4 Broker/dealers that have been selected to provide investment services to the City are required to submit an audited financial statement annually to the Finance Director and proof of National Association of Securities Dealers certification. 8.0 Authorized Investments State statutes and this investment policy limit the types of securities authorized for investment by the City. The principal governing statutes are RCW 39.59 and RCW 39.60. The Finance Director may further restrict eligible investments by this policy at his/her discretion. Authorized investments include (but are not limited to): 8.1 U.S. Treasury Securities. 8.2 U.S. Agency Securities (i.e. obligations of any government-sponsored corporation eligible for collateral purposes at the Federal Reserve). 8.3 Certificates of Deposit, Money Market Deposit Accounts and savings deposits with qualified depositories within statutory limits as promulgated by the PDPC at the time of investment. 8.4 Bankers Acceptances (BA's) purchased on the secondary market with a rating of A -I, P-1, its equivalent or better. 8.5 General Obligation Bonds of a state or local government which have at the time of the investment one of the three highest credit ratings of a nationally recognized rating agency. 8.6 The Washington State Local Government Investment Pool (LGIP). 9.0 Safekeeping and Custody 9.1 Securities purchased by the Finance Director are to be held in a custodial account in the safekeeping or trust department of a bank acting as third -party custodian for the City of Tukwila. 9.2 All security transactions conducted by the custodian on behalf of the City of Tukwila are to be on a delivery -versus -payment (DVP) basis. 9.3 Certificates of Deposit, transaction receipts for Money Market Deposit Accounts or savings deposit accounts will be held by the Finance Director. 4 116 City of Tukwila Investment Policy 10.0 Diversification The City of Tukwila will diversify its investments by security type and institution. 10.1 No more than 50% of the City's portfolio, at the time of purchase, shall be in any single financial institution. 10.2 Except, that no more than 75% of the City's portfolio, at the time of purchase, shall be invested in the Washington Local Government Investment Pool. 10.3 Investment of 100% of the City's portfolio in U.S. Treasury securities shall be allowed; this is a risk-free investment and, in the event of unforeseen circumstances, the City shall have the ability to invest the entire portfolio in a risk free investment. 10.4 No more than 75% of the City's portfolio, at the time of purchase, shall be invested in U.S. Treasury or Agency securities. 10.5 The City's Council Committee that has oversight of financial matters for the City can authorize a variance to 10.1, 10.2 or 10.4 prior to purchase, if it is deemed in the best overall benefit to the City. 11.0 Maturities To the extent possible, and to preclude the sale of securities that could result in a loss, investments will be made to coincide with anticipated cash flow requirements. 11.1 At the time of investment, a minimum of 30% of the portfolio will be comprised of investments maturing or available within one year. 11.2 At the time of investment, 80% of the portfolio will be comprised of investments maturing or available within 5 years and no instruments shall have a maturity exceeding 10 years, except when compatible with a specific fund's investment needs. 11.3 To provide for ongoing market opportunity, investment maturities should be laddered or staggered to avoid the risk resulting from over -concentration of portfolio assets in a specific maturity. 11.4 The average maturity of the portfolio shall not exceed 3-1/2 years or 42 months. 11.5 Any variance to 11.1, 11.2, 11.3 or 11.4 must be communicated to the Council Committee that has oversight of financial matters for the City as soon as practical. Variances to these sections will only occur if it is in the best interest of the City's financial position and adequate liquidity is maintained to meet ongoing expenditure obligations. 12.0 Internal Controls The Finance Director shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures. Such reviews may result in recommendations to change operation procedures to improve internal controls. Controls shall be designed to protect against loss of public funds due to fraud, error, misrepresentation, or imprudent actions. 5 117 City of Tukwila Investment Policy 13.0 Performance Standards / Benchmarks The investment portfolio will be designed to obtain an average rate of return during budgetary and economic cycles which meets or exceeds the average two-year Treasury note rates for the corresponding time period computed without regard to funds set aside for operating liquidity requirements or specific purposes. This performance standard shall take into account the City's investment risk constraints and cash flow needs. 14.0 Reporting The Finance Director will submit a quarterly report to the City's Council Committee that has oversight of financial matters for the City that summarizes the current portfolio position and performance. These reports shall provide an accurate and meaningful representation of the investment portfolio, its performance versus the established benchmark, and proof of compliance with the investment policy. Glossary Accrued Interest - The interest accumulated on a bond since issue date or the last coupon payment. The buyer of the bond pays the market price and accrued interest, which is payable to the seller. Agency - A debt security issued by a federal or federally sponsored agency. Federal agencies are backed by the full faith and credit of the U.S. Government. Federally Sponsored Agencies (FSAs) are backed by each agency with a market perception that there is an implicit government guarantee. (See also "Federal Agency Securities" and "Government Securities".) Average Maturity - A weighted average of the expiration dates for a portfolio of debt securities. An income fund's volatility can be managed by shortening or lengthening the average maturity of its portfolio. Bank Wire - An electronic transfer of funds between two financial institutions. Bankers Acceptances (BAs) - Bankers Acceptances generally are created on a letter of credit issued in a trade transaction, either foreign or domestic. BAs are short-term, non- interest bearing notes sold at a discount and redeemed by the accepting bank at maturity for full face value. Basis Point - A measure of interest rate, i.e., 1/100 of 1 percent, or .0001. Bid - The indicated price at which a buyer is willing to purchase a security or commodity. When selling a security, a bid is obtained. (See "Offer".) Bond - A long-term debt security, or IOU, issued by a government or corporation that generally pays a stated rate of interest and returns the face value on the maturity date. Book Entry Securities - U.S. government and federal agency securities that do not exist in definitive (paper) form; they exist only in computerized files maintained at the Federal Reserve Bank. 6 118 City of Tukwila Investment Policy Book Value - The amount at which an asset is carried on the books of the owner. The book value of an asset does not necessarily have a significant relationship to market value. Certificates of Deposit - A deposit of funds, in a bank or savings and loan association, for a specified term that earns interest at a specified rate or rate formula. Credit Risk - The risk that a debtor will fail to make timely payments of principal or interest when due. CUSIP Number - A nine -digit alpha/numeric combination established by the Committee on Uniform Securities Identification Procedures that is used to identify publicly traded securities. Each publicly traded security receives a unique CUSIP number when the security is issued. Custodian - A independent third party (usually a bank or trust company) that holds securities in safekeeping fora client. Delivery - The providing of a security in an acceptable form to the City or to an agent acting on behalf of the City and independent of the seller. The important distinction is that the transfer accomplishes absolute ownership control by the City. Delivery vs. Payment (DVP) - The simultaneous exchange of securities and cash. The safest method of settling either the purchase or sale of a security. In a DVP settlement, the funds are wired from the purchaser's account and the security is delivered from the seller's account in simultaneous, interdependent wires. Depository Bank - A local bank used as the point of deposit for cash receipts. Discount - The amount by which the price of a security is less than its par value. Diversification - Dividing available funds among a variety of securities and institutions so as to minimize market risk. Face Value - The value stated on the "face" of a bond; thus the redemption value at maturity. In debt securities the term is interchangeable with "par". Federal Agency Securities - Securities issued by a government-sponsored agency. These agencies were created by Congress to undertake various types of financing without tapping the public treasury. In order to do so, Congress gave these agencies the power to borrow money by issuing securities. These securities are backed by the issuing agency and are not direct government obligations, however, there is a market perception that there is an implicit government guarantee. These agencies include the Federal National Mortgage Association (FnMA), the Federal Home Loan Bank System (FHLB), and the Federal Farm Credit System (FFCB). Federal Funds - Short-term investments/borrowings between banks. Despite its name, these transactions are not loans to or from the federal government. Nor do they include any guarantee or backing from the federal government. They are called "federal funds" because the parties exchange the funds by transferring balances from the lender's account with its Federal Reserve District Bank to the borrower's account with its Federal Reserve District Bank. 7 119 City of Tukwila Investment Policy Federal Funds Rate - The rate at which banks borrow from one another, generally, as an overnight loan. Federal Reserve System - The central bank of the United States which has regulated credit in the economy since its inception in 1913. It includes the Federal Reserve Bank, 14 district banks and member banks of the Federal Reserve, and is governed by the Federal Reserve Board. Government Securities - Any debt obligation issued by the U.S. government, its agencies or instrumentalities. Certain securities, such as Treasury bonds and Government National Mortgage Association Notes (GNMA or Ginnie Maes), are backed by the U.S. Government as to principal and interest payments. Other securities, such as those issued by the Federal Home Loan Mortgage Corporation, or Freddie Mac, are backed by the issuing agency. Liquidity - Refers to the ease and speed with which an asset can be converted into cash without a substantial loss in value. Loss - The excess of the cost or book value of an asset over its selling price. Local Government Investment Pool (LGIP) - The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment. Mark -to -Market - An adjustment in the valuation of a securities portfolio to reflect the current market values of the respective securities in the portfolio. This process is also used to ensure that margin accounts are in compliance with maintenance. Market Value - The price at which a security is trading and could presumably be sold. Master Repurchase Agreement - An agreement between the investor and the dealer or financial institution. This agreement defines the nature of the transactions, identifies the relationship between the parties, establishes normal practices regarding ownership and custody of the collateral securities during the term of the investment, provides for remedies in the event of a default by either party and otherwise clarifies issues of ownership. Maturity - The date upon which the principal or stated value of an investment becomes due. Offer - The indicated price at which a seller is willing to sell a security or commodity. When buying a security, an offer is obtained. (See "Bid".) Par Value - The nominal or face value of a debt security; that is, the value at maturity. Portfolio— Portfolio consists of short- and long-term investments including: LGIP, money market accounts, certificates of deposits, and bonds. Premium - The amount by which a bond sells above its par value. Prime Rate - The interest rate a bank charges on loans to its most creditworthy customers. Frequently cited as a standard for general interest rate levels in the economy. 8 120 City of Tukwila Investment Policy Principal - An amount upon which interest is charged or earned. Qualified Public Depository - A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state; which has segregated, for the benefit of the commission, eligible collateral having a value of not less than its maximum liability; and which has been approved by the Public Deposit Protection Commission to hold public deposits. Repurchase Agreement (REPO) - A form of secured, short-term borrowing in which a security is sold with a simultaneous agreement to buy it back from the purchaser at a future date. Every transaction where a security is sold under an agreement to be repurchased is a repo from the seller/borrower's point of view and a reverse repurchase agreement from the buyer/lender's point of view. Safekeeping - A service to customers rendered by banks for a fee whereby all securities and valuables of all types and descriptions are held in the bank's vault for protection; or, in the case of book entry securities, are held and recorded in the customer's name and are inaccessible to anyone else. Securities - Bonds, notes, mortgages or other forms of negotiable or non-negotiable instruments. Settlement Date - The day on which the payment and the security actually change hands. (See "Trade Date") Spread - The difference between two prices or two rates. Bankers have many different and highly specific usages of this term. For example, traders use spread to mean the difference between bid and asked prices for a security. Underwriters use spread to mean the difference between the price realized by the issuer and the price paid by the investor. Bank analysts use spread to mean the difference between the average rate paid on a bank's assets and the average rate paid on the bank's liabilities. In asset liability management, spread most often refers to the difference between two rates or yields. Step -Ups - A form of callable security for which the coupon rate increases if the security is not called. Strips - Principal and interest cash flows due from any interest-bearing security can be separated into different financial instruments. This is done by a process called "stripping." Each coupon payment is separated from the underlying investment to create a separate security. For example, a five-year note can be separated into 11 pieces: 10 semiannual coupon payments and the final principal payment. Each of those 11 pieces is a separate cash flow that can be purchased or sold just like a Treasury Bill. The cash flows are sold at a discount. The amount of the discount and the time until the cash flow is paid determine the investor's return. Trade Date - The day on which a buyer and seller agree upon a transaction. Third Party Safekeeping - A custodian for the investor holds securities in safekeeping. Under this arrangement, the dealer or bank investment department has no access to the securities being held. 9 121 City of Tukwila Investment Policy Time Deposit - Interest-bearing deposit at a savings institution that has a specific maturity. Treasury Bills -Short-term obligations issued by the U.S. Treasury. Bills are issued for maturities of one year or less. They do not pay interest but instead are issued on a discount basis. Treasury Bonds - Long-term obligations issued by the U.S. Treasury. Bonds are issued for initial maturities greater than 10 years. Treasury Notes {T -Notes) - Medium term obligations issued by the U.S. Treasury. Notes are issued in maturities for more than one to ten years. Yield - Loosely refers to the annual return on an investment expressed as a percentage on an annual basis. For interest-bearing securities, the yield is a function of the rate, the purchase price, and the income that can be earned from the reinvestment of income received prior to maturity, call, or sale. While various formulas are used to express yields in different variations, the underlying calculation is made by dividing the amount realized by the cost of the security and annualizing the result. Yield Curve - A graph (x-axis= time; y-axis= rate) showing the relationship at a single point in time between the available maturities of a security or similar securities with essentially identical credit risk and the yields that can be earned for each of those available maturities. Yield Curve Slope - A yield curve that depicts the customary situation where long-term rates are higher than short-term rates is called an upward sloping or positive yield curve. A yield curve depicting the less common occurrence where short-term rates are higher than long-term rates is called a downwardly sloping or inverted yield curve. Yield curves also describe the amount of difference between short-term and long-term rates. When long-term rates are much higher than short-term rates, the yield curve is said to be steep. When long-term rates are virtually identical to short-term rates, the yield curve is said to be flat. Zero Coupon Bond - A type of debt security that does not pay periodic interest. Zero coupon securities are bought and sold at prices that are less than the par values of the securities. The discount, or difference between the principal paid to purchase the security and the principal returned at maturity, constitutes the investor's return. 10 122 COUNCIL AGENDA SYNOPSIS kJi'\4s, Initials ITEM No. �l' Meeting Date Prepared by Mayor's review Council review �C/r 12/6/21 LH 1908 ITEM INFORMATION STAFF SPONSOR: LAUREL HUMPHREY ORIGINAL AGENDA DATE: 12/6/21 AGENDA ITEM TITLE Resolution honoring the legacy of former Mayor Jim Haggerton CATEGORY ❑ Discussion Mtg Date ❑ Motion Mtg Date 11 Resolution Mtg Date 12/6/21 ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S The draft resolution honors the legacy of Jim Haggerton and his many contributions to the SUMMARY City of Tukwila REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 12/6/21 MTG. DATE ATTACHMENTS 12/6/21 Draft Resolution 123 124 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HONORING THE LEGACY OF JIM HAGGERTON AND HIS CONTRIBUTIONS TO THE CITY OF TUKWILA. WHEREAS, with the passing of Jim Haggerton the City of Tukwila has lost a dedicated publicservantof over 30 years and a visionaryleaderwho played a critical role in shaping the Tukwila we know today and laying the groundwork for its brightfuture; and WHEREAS, Jim and Carol Haggerton moved to the McMicken Heights neighborhood in Tukwila in 1972, where they raised two children, Terri and Carey; and WHEREAS, after many years of volunteercommunity service and youth mentorship, Jim became involved in government, serving nine years on the Planning Commission, 13 years on the City Council, and eight years as Mayor; and WHEREAS, Jim's contributions to Tukwila are countless and encompass a broad range of areas including transit expansion and access, commercial development, public infrastructure, strategic and fiscal planning, and regional collaboration; and WHEREAS, many major development and public projects in the City are directly related to Jim's leadership including the Klickitat interchange, Tukwila South Development Agreement, Link Light Rail Station, South Park Bridge, Tukwila Commuter Rail and Amtrak Station, South center Parkway, Interurban Avenue, and Tukwila Village; and WHEREAS, Jim valued the importance of regional collaboration and served in a variety of roles for the Association of Washington Cities, Sound Cities Association, Cascade Water Alliance, South center Rotary Club, King County Aerospace Alliance, Airport Communities Coalition, SCORE, and National League of Cities; and WHEREAS, Jim worked tirelessly on behalf of Tukwila to represent and effectively advocate for its interests at the county, state and federal level; and WHEREAS, Jim was an effective collaborator and had the ability to get things done for the good of the entire community; and CC:\Legislative Development\Honoring Jim Hag gerton 11-29-21 LH:bjs Review and analysis by Barbara Saxton Page 1 of 2 125 WHEREAS, Jim served his country as a United States Marine; his city as a Planning Commissioner, Councilmember and Mayor; his community as a business owner and youth mentor; and his family as a devoted husband, father and grandfather; NOW, THEREFORE, THE MAYOR AND CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVE AS FOLLOWS: We express our deepest appreciation and sincerest heartfelt condolences to the family of Jim Haggerton and urge the entire Tukwila community to join in honoring his memory and outstanding legacy. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2021. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney Filed with the City Clerk: Passed by the City Council: Resolution Number: Allan Ekberg, Mayor Kate Kruller, Council President Verna Seal Kathy Hougardy De'Sean Quinn Thomas McLeod Zak Idan Cynthia Delostrinos Johnson CC:\Leg islative Development\Honoring Jim Hag gerton 11-29-21 LH:bjs Review and anaysis by Barbara Saxton Page 2 of 2 126 COUNCIL AGENDA SYNOPSIS k‘)* 41 Initials ITEM No. �l' Meeting Date Prepared by Mayor's review Council review �C/r 12/6/21 RB 714 0 6.B. 1908 ITEM INFORMATION STAFF SPONSOR: STACY HANSEN ORIGINAL AGENDA DATE: 12/6/21 AGENDA ITEM TITLE An update regarding City of Tukwila Human Services Pandemic Response and Resources CATEGORY 11 Mtg Discussion Date 12/6/21 ❑ Motion Mtg Date 11 Resolution Mtg Date 12/6/21 ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ►1 Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S Staff wishes to update the Council on the City's Human Services pandemic response and SUMMARY resources. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONsoR/ADMIN. Administrative Services COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 12/6/21 MTG. DATE ATTACHMENTS 12/6/21 City of Tukwila Human Services Pandemic Response and Resources Presentation 127 128 City of Tukwila Human Services Pandemic Response & Resources Overview • City diverted HB 1406 funds in March of 2020 for rental assistance due to pandemic • City Council allocated $250,000 in 2021 for additional pandemic -related rent and utility assistance • City staff have leveraged relationships with other providers, agencies and landlords to serve impacted residents City of Tukwila Human Services Pandemic Response & Resources 2020 Source of Funds Amount Expended Number of Households/ Individuals served General Fund HB 1406 Total $60,623 $110,777 $171,400 152/286 104/318 256/604 *2021 data through November 15, 2021 2021* Source of Funds Amount Expended Number of Households/ Individuals served General Fund HB 1406 COVID Total $44,782 $67,340 $122,509 $234,631 56/130 75/163 76/156 201/449 City of Tukwila Human Services Pandemic Response & Resources City Council's $250,000 2021 COVID allocation • Part time staff hired to distribute COVID funds • Rental and utility assistance for residents impacted by COVID • One-time increases to the Tukwila Pantry, MultiService Center, REWA, Housing Justice Project, Way Back Inn, Partners in Employment, Mary's Place and HealthPoint • Any under -spend will be rolled to 2022 as a part of the 2022 budget amendment process $500,000 in ARPA funds allocated for 2022 COVID response City of Tukwila Human Services Pandemic Response & Resources City Staff have leveraged other funding and relationships • Landlords have been a critical partner in this work • King County Eviction Prevention and Rental Assistance Program has been very active in Tukwila • Tenant Pool • Large Landlord • Other agencies and partners City of Tukwila Human Services Pandemic Response & Resources Reminder — key statewide eviction -prevention regulations remain in place • Landlords must offer reasonable payment plans for six months • Late payment fees prohibited • Landlords must participate in Eviction Resolution Pilot Program before filing eviction • No -cost legal representation available to tenants facing eviction making up to 200% of poverty City of Tukwila Human Services Pandemic Response & Resources Questions? COUNCIL AGENDA SYNOPSIS kJi'\4, Initials ITEM No. �l• Meeting Date Prepared by Mayor's review Council review �C/r 12/6/21 RB 714 1908 ITEM INFORMATION STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 12/6/21 AGENDA ITEM TITLE A Resolution recognizing new statewide protections for residential tenants impacted by the COVID-19 pandemic CATEGORY ❑ Discussion Mtg Date ❑ Motion Mtg Date 11 Resolution Mtg Date 12/6/21 ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ►1 Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S The Council is being asked to approve the resolution recognizing new statewide SUMMARY protections for tenants, eliminating the need for the City's eviction moratorium established by Resolution No. 1983 REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Administrative Services COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 12/6/21 MTG. DATE ATTACHMENTS 12/6/21 Informational Memorandum Resolution 135 136 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Tukwila City Councilmembers FROM: Kari L. Sand, City Attorney CC: Mayor Ekberg DATE: December 6, 2021 SUBJECT: Resolution Recognizing New, Statewide Protections for Residential Tenants Impacted by the COVID-19 Pandemic and Repealing Resolution No. 1983 ISSUE Earlier this year, the Washington State Legislature passed two bills that created new protections for residential tenants affected by the COVID-19 pandemic. The City's Human Services team is helping eligible Tukwila renters and landlords who have experienced a loss of income, unemployment, or illness due to COVID-19 through its Rent/Utility Assistance Program, in addition to King County's Eviction Prevention and Rental Assistance Program (EPRAP). Collectively, these new protections and programs are helping pandemic -impacted community members, and the City's temporary moratorium on certain residential evictions related to the pandemic, established by Resolution No. 1983, is now recommended for repeal. BACKGROUND On March 18, 2020, in response to the COVID-19 pandemic, Washington State Governor Jay Inslee issued Proclamation 20-19 that imposed a moratorium on residential evictions. Several days later, on March 23, 2020, the City of Tukwila City Council adopted Resolution No. 1983, which placed a temporary moratorium on certain residential evictions and prohibited imposition of fees for late residential rent. Since the adoption of Resolution No. 1983, the State Legislature passed two bills — specifically E2SSB 5160 and EHSB 1236 — that provide residential tenants with new protections. ESHB 1236 prohibits landlords from evicting tenants, refusing to continue a tenancy, or ending a periodic tenancy on certain residential leases without cause. And, E2SSB 5160 establishes new protections for residential tenants specifically affected by the pandemic, such as: requiring landlords to offer payment plans to tenants that are behind in rent due; prohibiting imposition of late fees or adverse reports for past -due rent; requiring landlords to provide notice of the Eviction Resolution Pilot Program to tenants facing eviction; authorizing courts to appoint attorneys for indigent tenants in eviction proceedings; and establishing a landlord mitigation program for any unpaid rent that accrued during the pandemic. Since the adoption of E2SSB 5160 and EHSB 1236, Governor Inslee's statewide eviction moratorium has expired. DISCUSSION The COVID-19 pandemic deeply impacted many of the City's residents. Due to various business closures, many residents lost their jobs or saw their income dramatically reduce, which put them at risk of homelessness. Since imposition of the temporary moratorium established by Resolution No. 1983, the region's economy has begun to recover, unemployment rates have fallen, the State Legislature has created new protections for those who struggled to pay rent during the pandemic, and King County and the City have implemented programs to assist {ADT2516856.DOC;1/13175.000001/ 1 137 INFORMATIONAL MEMO Page 2 eligible renters and landlords negatively impacted by the pandemic. Based on these new protections and programs, it is recommended that Resolution No. 1983 be repealed. FINANCIAL IMPACT N/A RECOMMENDATION The Council is being asked to review and adopt the proposed Resolution at the December 6, 2021 Regular Meeting. ATTACHMENT Draft Resolution {ADT2516856.DOC;1/13175.000001/ }C:\Users\andy-y\AppDatalLocal\Microsoft\Windows\INetCache\Content.0utlook\R1 NYNLZP\2516856.DOC 138 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, RECOGNIZING NEW STATEWIDE PROTECTIONS FOR RESIDENTIAL TENANTS IMPACTED BY THE COVID-19 PANDEMIC; AND REPEALING AND REPLACING RESOLUTION NO. 1983. WHEREAS, on February 29, 2020, Washington Governor Inslee issued Proclamation 20-05, declaring a state of emergency in response to new cases of COVID-19, directing agencies to use all resources necessary to prepare for and respond to the outbreak; and WHEREAS, the impacts of the public health crisis on the economy, employment, job retention, child care, and businesses resulted in absenteeism, reduced hours, furlough, and unemployment; and WHEREAS, layoffs and reduced work hours led to widespread economic hardship that disproportionately impacts low- and moderate -income workers resulting in an inability to pay household expenses, including rent, thereby increasing the possibility of homelessness in the event of eviction just as our community appears to be emerging from the worst effects of the COVID-19 pandemic; and WHEREAS, recognizing this financial hardship that exacerbated existing social and economic disparities, the City Council directed additional funds toward rent and utility assistance; and WHEREAS, both Governor Inslee and the Tukwila City Council issued moratoriums on residential evictions due to financial hardship caused by the COVID-19 pandemic; and WHEREAS, the Governor's eviction moratorium established by Proclamation 20-19.6, issued March 18, 2021 ("Evictions and Related Housing Practices"), expired on June 30, 2021; however, the City Council's residential eviction moratorium established by Resolution No. 1983, passed on March 23, 2020 (Moratorium on Certain Residential Evictions During Civil Emergency Period Related to Coronavirus (COVID-19)), remains in place; and WHEREAS, prior to expiration of the Governor's eviction moratorium, the Washington State Legislature passed new legislation, specifically ESHB 1236, effective April 22, 2021, and E2SSB 5160, effective May 10, 2021, that established new, robust tenant protections and access to legal services; and WHEREAS, ESHB 1236 requires landlords to have statutorily defined cause prior to evicting tenants, refusing to continue a tenancy, or ending a periodic tenancy on certain CC:\Legislative Development\Residential Eviction Moratorium—New StatewideProtections 11-16-21 KS:bjs Review and analysis by Barbara Saxton Page 1 of 2 139 residential leases; and WHEREAS, E2SSB 5160 establishes new protections for residential tenants affected by the pandemic, such as requiring landlords to offer payment plans to tenants that are behind in rent due, prohibiting imposition of late fees or adverse reports for past -due rent, requiring landlords to provide notice of the Eviction Resolution Pilot Program to tenants facing eviction, authorizing courts to appoint attorneys for indigent tenants in eviction proceedings, and establishing a landlord mitigation program that allowed landlords to file for reimbursement claims up to $15,000 for any unpaid rent that accrued during the pandemic; and WHEREAS, after expiration of the Governor's eviction moratorium on June 30, 2021, the Governor issued Proclamation 21-09.2, which bridged the operational gap between the eviction moratorium enacted by prior proclamations and the protections and programs afforded by ESHB 1236 and E2SSB 5160 until October 31, 2021; and WHEREAS, the Tukwila City Council applauds the Governor's proclamations and recent legislation passed by the Washington State Legislature to provide more protections and access to legal services for tenants, thereby eliminating the need for the City's eviction moratorium established by Resolution No. 1983; and WHEREAS, the City's Human Services team is available to help eligible Tukwila renters and landlords who have experienced a loss of income, unemployment, or illness due to COVID-19 through its Rent/Utility Assistance Program; and, in addition, the City's Human Services team can also help connect households experiencing financial hardship due to COVID-19 to King County's Eviction Prevention and Rental Assistance Program (EPRAP), as well as other programs available to pandemic -impacted Tukwila residents; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Repealer. This resolution replaces Resolution No. 1983, and Resolution No. 1983 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2021. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kate Kruller, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney CC:\Legislative Development \Residential Eviction Moratorium—New Statewi de Pro tections 11-16-21 KS:bjs Review and analysis by Barbara Saxton 140 Page 2 of 2 COUNCIL AGENDA SYNOPSIS CJs 4, Initials ITEM No. 4 Meeting Date Prepared by Mayors review Council review i 12/06/21 BR 6.D. D. 1906 i ITEM INFORMATION I STAFF SPONSOR: BRITTANY ROBINSON ORIGINAL AGENDA DATE: 12/06/ 21 AGENDA ITEM TITLE Transportation Improvement Board Grant Award - Macadam Rd South Sidewalk Improvements CATEGORY ❑ Discussion Mtg Date I Motion Mtg Date 12/6/21 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ►1 PIS SPONSOR'S City staff submitted a grant appliction to the Transportation Improvement Board Urban SUMMARY Sidewalk Program for sidewalk improvements along Macadam Road South. On November 29, 2021, the City received notification of a grant award for $320,000 for this project. City match of $80,000 is required to fund the project in full. Council is being asked to approve the Transportation Improvement Board grant award and authorize the Mayor to sign the grant agreement. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Department of Public Works COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $80,000 $350,000 $ Fund Source: ARTERIAL FUND 103 Comments: CIP Pages 5 & 61 MTG. DATE RECORD OF COUNCIL ACTION 12/06/21 MTG. DATE ATTACHMENTS 12/06/21 Informational Memorandum dated 11/29/21 CIP Pages 5 & 61 TIB Grant Award letter TIB Grant Agreement 141 142 City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Brittany Robinson, Public Works Grant Analyst Adib Altallal, Utilities Engineer CC: Mayor Ekberg DATE: November 29, 2021 SUBJECT: Macadam Road South Sidewalk Improvements Project Project No. 90440105 & 91710302 Transportation Improvement Board Grant Award ISSUE Authorize the acceptance of Transportation Improvement Board (TIB) grant funding for sidewalk improvements along Macadam Road South. BACKGROUND Macadam Road South has two projects prioritized in the 2021-2026 Capital Improvement Plan, the Macadam Road South Water Upgrade and the Macadam Road South Complete Streets Project sidewalk improvements. These projects are being done in conjunction to be efficient with staff time and funding. The Macadam Road South sidewalks improvements will construct 1,200 linear feet of sidewalks, gutters, and curbs along the eastside of Macadam Rd. S. from S. 150th St. to S 144th St. The sidewalks will only be constructed along one -side of Macadam Road South due to narrow road width and minimal opportunities to increase right of way. DISCUSSION In August 2021, the City applied for $320,000 from the Transportation Improvement Board Urban Sidewalk Program for sidewalk improvements along Macadam Road South. On November 29, 2021, the City received grant award notification for this project. FISCAL IMPACT A preliminary cost estimate for $400,000 has been prepared to construct sidewalks, curbs, and gutters along Macadam Road South. TIB has award the City $320,000, or 80% of the project costs. A 20% local city match, or $80,000, is required. The city match can be allocated from the Macadam Rd South Complete Street Project. Revenue Source Cost Estimate TIB Grant $320,000 City Revenue 80,000 Total $400,000 Project Budget $350,000 RECOMMENDATION The Council is being asked to approve the Transportation Improvement Board grant award for $320,000, and authorize the Mayor to sign the grant agreement. ATTACHMENTS: CIP Pages, 5 & 61 Award Letter TIB Grant Agreement Tukwila City Hall • 6200 Sauthcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 143 144 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: Macadam Rd South Complete Street Project No. 91710302 Construction of a complete street design for Macadam Rd South between South 144th St and S 150th St. DESCRIPTION: The project will require roadway widening and re-channelization to add 5 -foot bike lanes and 5 -foot sidewalks on both sides of the roadway, and includes illumination, curb, and storm drainage. JUSTIFICATION: Enhance safety for students walking to Foster High School and Showalter Middle School and encourages transportation choices for the neighborhood. STATUS: MAI NT. IMPACT: COMMENT: New sidewalk and pavement will need to be maintained. WSDOT Pedestrian/Bicycle grant submitted in April 2018, but unsuccessful. Match will be the Water Improvements. Apply for same grant in 2020 for design and 2022 for construction. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES F Project Location II iiii _v \lc' y�� 4/ Design n`� 400 �♦/♦ w `IE ri 400 Land (R/W) 111 11111 100 \A., \ ;),-4,, Lim �� 100 Const . Mgmt. 2 ANN� s i as Sty sr ,� 400 mg �� RE 47 97 ♦♦♦ 400 Construction 2,700 91666[ `st.N 2,700 TOTAL EXPENSES 0 0 0 500 3,100 0 0 0 0 3,600 FUND SOURCES Awarded Grant 0 Proposed Grant 450 2,800 3,250 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 0 0 0 50 300 0 0 0 0 350 TOTAL SOURCES 0 0 0 500 3,100 0 0 0 0 3,600 2021 - 2026 Capital Improvement Program 5 145 F Project Location II iiii _v \lc' y�� 4/ n`� �♦/♦ w `IE ri 111 11111 \A., \ ;),-4,, Lim �� 2 ANN� s i as Sty sr ,� tt mg �� RE 47 97 ♦♦♦ 91666[ `st.N � �pQf �e'�/ ; st <oi OHLI .;Li\`tom- ,GIS 2021 - 2026 Capital Improvement Program 5 145 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: Macadam Rd S Water Upgrade Project No. 90440105 DESCRIPTION: Design and construct 4,300 LF of 10" waterline in Macadam Rd S from S 144th St to Southcenter Blvd. JUSTIFICATION: Improve fire flow water quality to the north side of Tukwila Hill. STATUS: Project now scheduled for 2021/2022. MAINT. IMPACT: The new waterline will eliminate maintenance time for flushing the dead end line while increasing service reliability. COMMENT: Pedestrian/Bicycle Program grant for sidewalks unsuccessful in 2018, with water funds used as a match. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES S Project Location 12:'; IS1 128 1st ill, `/♦ N Design 68 Di141 100 50 50 268 Land (R/W) 0 Const. Mgmt. 250 50 300 9c. 600 Construction 5143 St • � 300 300 950 " S1 S 148 gal MT 6 St St 5 1,550 TOTAL EXPENSES 68 0 650 400 1,300 0 0 0 0 2,418 FUND SOURCES 9 • sr S 156 S[ ```� 4011,/- `�`— FhCe V 0 _�'1 Awarded Grant `�-��LP" a ''i AWN 0 Proposed Grant Q.1111j i r,11- 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 68 0 650 400 1,300 0 0 0 0 2,418 TOTAL SOURCES 68 0 650 400 1,300 0 0 0 0 2,418 146 2021 - 2026 Capital Improvement Program 61 S Project Location 12:'; IS1 128 1st ill, `/♦ N Di141 N' , 9c. m S144St 5143 St • � r`�� " S1 S 148 gal MT 6 St St 5 D m CS ' •, m N . S., , 1r 150 SI I 9 • sr S 156 S[ ```� 4011,/- `�`— FhCe V 0 _�'1 `�-��LP" a ''i AWN 5 160 St Q.1111j i r,11- 146 2021 - 2026 Capital Improvement Program 61 Washington State Transportation Improvement Board TIB Members Chair Councilmember Sam Low Snohomish County Vice Chair Mayor Glenn Johnson City of Pullman Amy Asher Mason Transit Authority Aaron Butters, P.E. HW Lochner Inc. Susan Carter Hopelink Barbara Chamberlain WSDOT Elizabeth Chamberlain City of Walla Walla Chad Coles, P.E. Spokane County Mike Dahlem, P.E. City of Sumner Commissioner Al French Spokane County Commissioner Scott Hutsell Lincoln County John Klekotka, P.E. Port of Everett David Ramsay Feet First Les Reardanz Whatcom Transportation Authority Steve Roark, P.E. WSDOT Ruth Robertson Budget Assistant of the Governor Peter Rogalsky, P.E. City of Richland Councilmember Jan Schuette City of Arlington Jennifer Walker Thurston County Jane Wall County Road Administration Board Ashley Probart Executive Director P.O. Box 40901 Olympia, WA 98504-0901 Phone: 360-586-1140 Fax 360-S86-1165 November 23, 2021 Mr. Hari Ponnekanti, P.E. Interim Public Works Director City of Tukwila 6300 Southcenter Blvd, Suite 100 Tukwila, WA 98188-2544 Dear Mr. Ponnekanti: Congratulations! We are pleased to announce the selection of your project, Macadam Road S Sidewalk, S 144th St to S 150th St, TIB project number P -P -116(P01)-1. TIB is awarding 80.0000% of approved eligible project costs with a maximum grant of $320,000. Before any work is allowed on this project, you must: • Verify the information on the Project Funding Status Form, revise if necessary, and then sign and scan; • Submit the section of your adopted Six Year Transportation Improvement Plan listing this project; • Sign and scan one copy of the Fuel Tax Grant Distribution Agreement; and • Return the above items to TIB; You may only incur reimbursable expenses after you receive approval from TIB. In accordance with RCW 47.26.084, you must certify full funding by November 19, 2022 or the grant may be terminated. Grants may also be rescinded due to unreasonable project delay as described in WAC 479-05-211. If you have questions, please contact Greg Armstrong, TIB Project Engineer, at (360) 586-1142 or e-mail GregA@TIB.wa.gov. Sincerely, Lig 134)6Alt-- Ashley Probart Executive Director Enclosures Investing in your local community 147 148 i Fp----P1,1 Washington State Transportation Improvement Board ithVIWP Fuel Tax Grant Agreement City of Tukwila P -P -116(P01)-1 Macadam Road S Sidewalk S 144th St to S 150th St STATE OF WASHINGTON TRANSPORTATION IMPROVEMENT BOARD AND City of Tukwila AGREEMENT P -P -116(P01)-1 THIS GRANT AGREEMENT (hereinafter "Agreement") for the Macadam Road S Sidewalk, S 144th St to S 150th St (hereinafter "Project") is entered into by the WASHINGTON STATE TRANSPORTATION IMPROVEMENT BOARD (hereinafter "TIB") and City of Tukwila, a political subdivision of the State of Washington (hereinafter "RECIPIENT"). 1.0 PURPOSE For the project specified above, TIB shall pay 80.0000 percent of approved eligible project costs up to the amount of $320,000, pursuant to terms contained in the RECIPIENT'S Grant Application, supporting documentation, chapter 47.26 RCW, title 479 WAC, and the terms and conditions listed below. 2.0 SCOPE AND BUDGET The Project Scope and Budget are initially described in RECIPIENT's Grant Application and incorporated by reference into this Agreement. Scope and Budget will be further developed and refined, but not substantially altered during the Design, Bid Authorization and Construction Phases. Any material alterations to the original Project Scope or Budget as initially described in the Grant Application must be authorized by TIB in advance by written amendment. 3.0 PROJECT DOCUMENTATION TIB requires RECIPIENT to make reasonable progress and submit timely Project documentation as applicable throughout the Project. Upon RECIPIENT's submission of each Project document to TIB, the terms contained in the document will be incorporated by reference into the Agreement. Required documents include, but are not limited to the following: a) Project Funding Status Form b) Bid Authorization Form with plans and engineers estimate c) Award Updated Cost Estimate d) Bid Tabulations e) Contract Completion Updated Cost Estimate with final summary of quantities f) Project Accounting History 4.0 BILLING AND PAYMENT The local agency shall submit progress billings as project costs are incurred to enable TIB to maintain accurate budgeting and fund management. Payment requests may be submitted as Fuel Tax Agreement Page 1 of 5 November 2012 149 Fp---111,1 Washington State Transportation Improvement Board V "' ' Fuel Tax Grant Agreement P -P -116(P01)-1 often as the RECIPIENT deems necessary, but shall be submitted at least quarterly if billable amounts are greater than $50,000. If progress billings are not submitted, large payments may be delayed or scheduled in a payment plan. 5.0 TERM OF AGREEMENT This Agreement shall be effective upon execution by TIB and shall continue through closeout of the grant or until terminated as provided herein, but shall not exceed 10 years unless amended by the Parties. 6.0 AMENDMENTS This Agreement may be amended by mutual agreement of the Parties. Such amendments shall not be binding unless they are in writing and signed by persons authorized to bind each of the Parties. 7.0 ASSIGNMENT The RECIPIENT shall not assign or transfer its rights, benefits, or obligations under this Agreement without the prior written consent of TIB. The RECIPIENT is deemed to consent to assignment of this Agreement by TIB to a successor entity. Such consent shall not constitute a waiver of the RECIPIENT's other rights under this Agreement. 8.0 GOVERNANCE & VENUE This Agreement shall be construed and interpreted in accordance with the laws of the state of Washington and venue of any action brought hereunder shall be in the Superior Court for Thurston County. 9.0 DEFAULT AND TERMINATION 9.1 NON-COMPLIANCE a) In the event TIB determines, in its sole discretion, the RECIPIENT has failed to comply with the terms and conditions of this Agreement, TIB shall notify the RECIPIENT, in writing, of the non-compliance. b) In response to the notice, RECIPIENT shall provide a written response within 10 business days of receipt of TIB's notice of non-compliance, which should include either a detailed plan to correct the non-compliance, a request to amend the Project, or a denial accompanied by supporting details. c) TIB will provide 30 days for RECIPIENT to make reasonable progress toward compliance pursuant to its plan to correct or implement its amendment to the Project. d) Should RECIPIENT dispute non-compliance, TIB will investigate the dispute and may withhold further payments or prohibit the RECIPIENT from incurring additional reimbursable costs during the investigation. 9.2 DEFAULT RECIPIENT may be considered in default if TIB determines, in its sole discretion, that: Fuel Tax Agreement 150 Page 2 of 5 November 2012 i Fp----P1,1 Washington State Transportation Improvement Board ithVIWP Fuel Tax Grant Agreement P -P -116(P01)-1 a) RECIPIENT is not making reasonable progress toward correction and compliance. b) TIB denies the RECIPIENT's request to amend the Project. c) After investigation TIB confirms RECIPIENT'S non-compliance. TIB reserves the right to order RECIPIENT to immediately stop work on the Project and TIB may stop Project payments until the requested corrections have been made or the Agreement has been terminated. 9.3 TERMINATION a) In the event of default by the RECIPIENT as determined pursuant to Section 9.2, TIB shall serve RECIPIENT with a written notice of termination of this Agreement, which shall be served in person, by email or by certified letter. Upon service of notice of termination, the RECIPIENT shall immediately stop work and/or take such action as may be directed by TIB. b) In the event of default and/or termination by either PARTY, the RECIPIENT may be liable for damages as authorized by law including, but not limited to, repayment of grant funds. c) The rights and remedies of TIB provided in the AGREEMENT are not exclusive and are in addition to any other rights and remedies provided by law. 9.4 TERMINATION FOR NECESSITY TIB may, with ten (10) days written notice, terminate this Agreement, in whole or in part, because funds are no longer available for the purpose of meeting TIB's obligations. If this Agreement is so terminated, TIB shall be liable only for payment required under this Agreement for performance rendered or costs incurred prior to the effective date of termination. 10.0 USE OF TIB GRANT FUNDS TIB grant funds come from Motor Vehicle Fuel Tax revenue. Any use of these funds for anything other than highway or roadway system improvements is prohibited and shall subject the RECIPIENT to the terms, conditions and remedies set forth in Section 9. If Right of Way is purchased using TIB funds, and some or all of the Right of Way is subsequently sold, proceeds from the sale must be deposited into the RECIPIENT's motor vehicle fund and used for a motor vehicle purpose. 11.0 INCREASE OR DECREASE IN TIB GRANT FUNDS At Bid Award and Contract Completion, RECIPIENT may request an increase in the maximum payable TIB funds for the specific project. Requests must be made in writing and will be considered by TIB and awarded at the sole discretion of TIB. All increase requests must be made pursuant to WAC 479-05-202 and/or WAC 479-01-060. If an increase is denied, the recipient shall be liable for all costs incurred in excess of the maximum amount payable by TIB. In the event that final costs related to the specific project are less than the initial grant award, TIB funds will be decreased and/or refunded to TIB in a manner that maintains the intended ratio between TIB funds and total project costs, as described in Section 1.0 of this Agreement. Fuel Tax Agreement Page 3 of 5 November 2012 151 Fp---111,1 Washington State Transportation Improvement Board V "' ' Fuel Tax Grant Agreement 12.0 INDEPENDENT CAPACITY P -P -116(P01)-1 The RECIPIENT shall be deemed an independent contractor for all purposes and the employees of the RECIPIENT or any of its contractors, subcontractors, and employees thereof shall not in any manner be deemed employees of TIB. 13.0 INDEMNIFICATION AND HOLD HARMLESS The PARTIES agree to the following: Each of the PARTIES, shall protect, defend, indemnify, and save harmless the other PARTY, its officers, officials, employees, and agents, while acting within the scope of their employment as such, from any and all costs, claims, judgment, and/or awards of damages, arising out of, or in any way resulting from, that PARTY's own negligent acts or omissions which may arise in connection with its performance under this Agreement. No PARTY will be required to indemnify, defend, or save harmless the other PARTY if the claim, suit, or action for injuries, death, or damages is caused by the sole negligence of the other PARTY. Where such claims, suits, or actions result from the concurrent negligence of the PARTIES, the indemnity provisions provided herein shall be valid and enforceable only to the extent of a PARTY's own negligence. Each of the PARTIES agrees that its obligations under this subparagraph extend to any claim, demand and/or cause of action brought by, or on behalf of, any of its employees or agents. For this purpose, each of the PARTIES, by mutual negotiation, hereby waives, with respect to the other PARTY only, any immunity that would otherwise be available to it against such claims under the Industrial Insurance provision of Title 51 RCW. In any action to enforce the provisions of the Section, the prevailing PARTY shall be entitled to recover its reasonable attorney's fees and costs incurred from the other PARTY. The obligations of this Section shall survive termination of this Agreement. 14.0 DISPUTE RESOLUTION a) The PARTIES shall make good faith efforts to quickly and collaboratively resolve any dispute arising under or in connection with this AGREEMENT. The dispute resolution process outlined in this Section applies to disputes arising under or in connection with the terms of this AGREEMENT. b) Informal Resolution. The PARTIES shall use their best efforts to resolve disputes promptly and at the lowest organizational level. c) In the event that the PARTIES are unable to resolve the dispute, the PARTIES shall submit the matter to non-binding mediation facilitated by a mutually agreed upon mediator. The PARTIES shall share equally in the cost of the mediator. d) Each PARTY agrees to compromise to the fullest extent possible in resolving the dispute in order to avoid delays or additional incurred cost to the Project. e) The PARTIES agree that they shall have no right to seek relief in a court of law until and unless the Dispute Resolution process has been exhausted. Fuel Tax Agreement 152 Page 4 of 5 November 2012 (,er f Washington State Transportation Improvement Board 1I' "'' Fuel Tax Grant Agreement 15.0 ENTIRE AGREEMENT P -P -116(P01)-1 This Agreement, together with the RECIPIENT'S Grant Application, the provisions of chapter 47.26 Revised Code of Washington, the provisions of title 479 Washington Administrative Code, and TIB Policies, constitutes the entire agreement between the PARTIES and supersedes all previous written or oral agreements between the PARTIES. 16.0 RECORDS MAINTENANCE The RECIPIENT shall maintain books, records, documents, data and other evidence relating to this Agreement and performance of the services described herein, including but not limited to accounting procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Agreement. RECIPIENT shall retain such records for a period of six years following the date of final payment. At no additional cost, these records, including materials generated under the Agreement shall be subject at all reasonable times to inspection, review or audit by TIB personnel duly authorized by TIB, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. Approved as to Form Attorney General By: Signature on file Guy Bowman Assistant Attorney General Lead Agency Transportation Improvement Board Chief Executive Officer Date Executive Director Date Fuel Tax Agreement Print Name Print Name Page 5 of 5 November 2012 153 154 TO: City of Tukwila Allan Ekberg, Mayor Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: December 1, 2021 SUBJECT: City Administrator's Report The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. �. Intergovernmental Update • State Auditor's Exit Conference: On November 19 the State Auditor's held the Exit Conference with City staff. The City received a clean audit for the fourth consecutive year. • AWC Federal Legislative Priorities Committee Meeting: Mayor Ekberg participated in an AWC Federal Legislative Priorities Committee meeting on November 8. • Sound Cities Association Mayors Meetings: Mayor Ekberg participated in SCA Mayors meetings on November 9 and 12. • Museum of Flight Veterans Day Event: Mayor Ekberg offered welcoming remarks at the Museum of Flight Veterans Day program on Nov 11. • National League of Cities Information Technology and Communications Committee: Mayor Ekberg participated in the National League of Cities Information Technology and Communications Committee meeting on November 15. • Tukwila Village Community Development Association Board Meeting: On November 16 Mayor Ekberg participated in a Tukwila Village Community Development Association Board meeting. • Briefing with King County Public Health: On November 16, City Administrator Cline participated in a Sound Cities Association briefing with King County Public Health. • National League of Cities City Summit Conference: Mayor Ekberg, Council President Kruller and Councilmember Hougardy participated in the virtual National League of Cities City Summit Conference November 16-18. • King County Climate Collaboration Committee Meeting: Community Development Staff attended the monthly King County Climate Collaboration Committee meeting. Discussion included a new countywide map that will display greenhouse gas emissions by Census Tract, and its potential uses in the upcoming Comprehensive Plan updates. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 155 City Administrator's Report December 1, 2021 Page 2 II. Community Events • Environmental Education Workshop on Watershed Ecology: Green Tukwila partnered with Cascade Water Alliance, and Nature Vision to offer the first-ever Adult Environmental Education Workshop on Watershed Ecology held at Codiga Park in early November. The workshop covered the definition of a watershed, water testing, and a native plant walk to identify what is in the park. • Dirt Corps at Tukwila Park: Dirt Corps brought a crew out to Tukwila Park to treat English Laurel and Holly. The crew treated many invasive plants at the park that were too large to be removed by hand and needed herbicide to ensure the plant dies off completely. III. Staff Updates Public Safety • Meeting with Nordstrom on Loss Prevention Strategies: On November 17, Deputy Chief Lund had a meeting with Nordstrom management and regional loss prevention. They discussed the increase in theft from the store and strategies to help reduce crime. • Washington Association of Sheriffs and Police Chiefs (WASP() Accreditation: Chief Dreyer and Commander Boyd attended WASPC conference the week of November 15. At the conference the Tukwila Police Department was recognized for completing the accreditation process as operating under industry best practices and standards. Project Updates • 42nd Ave S Bridge Replacement: The results for the in-person open gallery and the online polling have closed and the data has been processed for the preferred bridge railing, landscaping, railing color, and lighting options. The results have been posted on the project website. The 30% plans and engineering estimate can be started first quarter 2022. • GIFT of SPORT Grant: Tukwila Parks and Recreation was awarded the GIFT of SPORT Grant: $1,000 in in-kind sporting equipment as well as 300 duffel bags filled with sporting items provided from the Good Sports Foundation and the Dick's Sporting Goods Foundation. On November 17, the Dick's Giving Truck arrived in Tukwila and the After School Program kids received duffel bags and were able to participate in games, arts & crafts, and a photo booth. At the end of the event, Dick's presented Parks & Recreation with a $2,000 check to purchase youth sports equipment. The remaining duffel bags will be handed out to Youth Sports participants this Winter and next Spring and Summer. Boards, Commissions and Committees Applications are being accepted for vacant positions. • Arts Commission: The next meeting is scheduled for December 1, 2021. VACANT: 2 Art -Related Professional positions. Phone: 206-433-1800 • Email: Mayor@TukwilaWA,gov • Website: TukwilaWA.gov 156 City Administrator's Report December 1, 2021 Page 3 • Civil Service Commission: The next meeting is scheduled for December 16, 2021. 1 resident term set to expire December 31, 2021. VACANT: 1 Resident position. • COPCAB: The next meeting is scheduled for December 9, 2021. VACANT: 1 Community Resident Position; 1 School District Representative; and Student Representative. • Equity & Social Justice Commission: The next meeting is scheduled for December 2, 2021. VACANT: 1 Education Representative and Student Representative. • Human Services Advisory Board: The next meeting is in the process of being scheduled. VACANT: 1 Business Community Representative. • Library Advisory Board: The next meeting is scheduled for January 4, 2022. VACANT: 1 Resident Position and 1 Student Representative. • Lodging Tax Advisory Committee: The next meeting is scheduled for December 10, 2021. All positions are 1 -year terms. VACANT: 1 Business Collecting Tax Representative and 1 Funded by Tax Representative. • Park Commission: The next meeting is scheduled for January 12, 2022. VACANT: 2 Community Representatives and Student Representative. • Planning Commission: The next meeting is scheduled for December 9, 2021. No vacancies. Phone: 206-433-1800 • Email: Mayor@TukwilaWA,gov • Website: TukwilaWA.gov 157 158 TUKWILA PUBLIC SAFETY PROJECTS Public Works SOJ Construction Management Monthly Report November 2021 Report Reviewed by: Justine Kim Owner's Representative: Shiels Obletz Johnsen (SOJ) Architect: S H KS Architects Development Progress: • Full height storage divider wall installed in west shop • Office fleet offices framed, insulated, and covered • Welding curtain hanger installed • Interior concrete slab pour -backs complete • Half wall at welding area installed • Electrical re -install complete in west shop • Plywood walls painted • Parts storage railing installed • Trench drain installed • Fall arrest columns & davit arms installed Upcoming Construction Activities: • Electrical re -install for east shop • Roof framing for hazardous storage shed • Awaiting garage door delivery and installation • Smoke curtain installation • Roofing repair and patch on northern flat roof section Budget Status: • Revised contract amount now $4,884,713 Change Order Status: • Total Change Orders (1-6) approved to date: $457,492 • Change Order No. 7 is pending approval for $51,277 • Change Order No. 8 is pending approval (Time Extension Only) Schedule Status: • See attached 3 -week schedule. Per Change Order No. 8, Substantial completion date is now January 31, 2022. Critical Issues: • None Tukwila Public Safety Plan - Public Works - Monthly Report 1 159 Tukwila Public Safety Plan - Public Works - Monthly Report 160 2 Tukwila Public Safety Plan - Public Works - Monthly Report 3 161 Tukwila Public Safety Plan - Public Works - Monthly Report 162 4 Tukwila Public Safety Plan - Public Works - Monthly Report 5 163 Tukwila Public Safety Plan - Public Works - Monthly Report 164 6 Tukwila Public Safety Plan - Public Works - Monthly Report 7 165 Tukwila Public Safety Plan - Public Works - Monthly Report 166 8 Tukwila Public Safety Plan - Public Works - Monthly Report 9 167 Tukwila Public Safety Plan - Public Works - Monthly Report 168 10 Project: Tukwila Fleet #1239 Date: 11/29/2021 CONTRACTOR: LINCOLN CONSTRUCTION INC SUPERINTENDENT: Casey Neuman PREPARED BY: Casey Neuman Li._ M ,, H coN k H 00 N 2 N N Lo N N X X X F- N X X X N X X X H N X X X 2 No X X x rn u) x X X X x x H co x xxx x x In x x x x x x H d- X X x X X X 2 X X x X x X u) N r co u- CD X X x X X X X X X X X H a) X X X X X X X X X X X co X x X X X X X X X X X X X H N- X X X X X X X X X X X X X 2 co X x X X X X X X X X X X X X U) LO W I 1 LL c) X X x x X x X X x X X x x X X H N X X X X X X x X X X X X X X X X x x x X x x x x x X X X X X X H CO X x x X x X X X X X X X X X X 2 N x X X x X X X X X X X Period: 11/29/21 - 12/31/21 ACTIVITY Seahurst - Office/Fleet/ lighting rough in Seahurst - Fleet office mezzanine Seahurst - East/West shops reinstall Seahurst - Main power work Smith Fire - Tire carousel area Rubenstein's - 1st floor base/transitions Rubenstein's - Stairwells Rubenstein's - Fleet Office Display Mfg - FRP bath/shower Pipe - Air/Water reinstall Pipe - Bathroom Fixture Installation Engineered Products - Locker Install Omega - Bridge Crane install Mocon Fence Overhead Innovations - OH door install Todd Robinson Paint - Fleet Office Walls Todd Robinson Paint - 1st Floor ceilings Well Hung Door - Door install Acoustics NW - 1st floor tile install Acoustics NW - Grid Fleet Office Stanley Security - 1st floor offices LCi - Bath Hardware Facade Tech - Install glass relites Northshore Exteriors - Louvers 2nd floor Northshore Exteriors - Shed roof Northshore Exteriors - Exterior Walls Moe's Welding - Vehicle exhaust system Moe's Welding - Handrail Fleet/Mezzanine Moe's Welding - OH Door motor mount Capital H&C - Vehicle exhaust 169 Project: Tukwila Fleet #1239 Date: 11/29/2021 Period: 11/29/21 - 12/31/21 CONTRACTOR: LINCOLN CONSTRUCTION INC SUPERINTENDENT: Casey Neuman PREPARED BY: Casey Neuman ACTIVITY M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Capital H&C - Outdoor unit north install X XXX XXX XX CIS - Exterior walls X X X X X WBF - Gridline #4 mud n tape X X X XX WBF - Mud & Tape gridline 4 wall XXXXX City of Tukwila - Public Works Fleet & Facilities TOTAL PROJECT MONTHLY Budget Report (REVISED Budget; D-20 Plan Adopted by Council) Life to Date Costs as of November 17, 2021 (reconciled w/acctg thru July 11, 2021 GL) COUNCIL REPORTING SUMMARY - PUBLIC WORKS Original Budget Budget Transfers Current Budget Committed Budget Life to Date Costs Remain Committed Remaining Budget A/E Services (Design & CA) $ 670,768 $ - $ 670,768 $ 611,393 $ 545,895 $ 65,498 $ 59,375 Permits/Fees $ 130,000 $ - $ 130,000 $ 114,222 $ 74,222 $ 40,000 $ 15,778 Construction $ 6,715,000 $ (184,077) $ 6,530,923 $ 5,259,927 $ 3,990,203 $ 1,269,725 $ 1,270,996 Construction (Tax) $ 662,618 $ - $ 662,618 $ 522,047 $ 370,293 $ 151,754 $ 140,571 Construction Related Costs $ 378,186 $ 39,135 $ 417,321 $ 274,845 $ 207,892 $ 66,953 $ 142,476 PM Services (incl Other Professional Svcs) $ 350,000 $ 93,900 $ 443,900 $ 413,746 $ 349,813 $ 63,933 $ 30,154 Contingency (incl Construction & Project) $ 843,437 $ 51,042 $ 894,479 $ - $ - $ - $ 894,479 h11$ SUBTOTAL -CURRENT MANAGED PROJECT $ 9,750,009 $ - $ 9,750,009 $ 7,196,180 $ 5,538,317 $ 1,657,863 2,553,829 Previously Managed Svcs (Land,A/E,Bond,Demo) $ 25,949,992 $ - $ 25,949,992 $ 25,936,198 $ 25,936,198 $ - $ 13,794 TOTAL -COMBINED PROJECT $ 35,700,000 $ - $ 35,700,000 $ 33,132,378 $ 31,474,515 $ 1,657,863 $ 2,567,623 172 UPCOMING MEETINGS AND EVENTS DECEMBER 2021 Due to COVID-19, meetings will be held electronically, with telephone access available (see agenda page). DEC 6 MON DEC 7 TUE DEC 8 WED DEC 9 THU DEC 10 FRI DEC 11 SAT ➢ Community Services and Safety 5:30 PM Electronic meeting ➢ Planning and Community Development 5:30 PM Electronic meeting 1, City Council Regular Y 9 Meeting 7:00 PM Electronic meetingSaturday, GREEN TUKWILA PARTNERSHIP RIVERTON PARK WORK PARTY Park steward and Green Tukwila staff are now hosting monthly work parties at Riverton Park. 11:30 AM — 1:30 PM Click here to sign-up For more information, email Olena. Perry@Tu kwi laWA. gov ➢ Cancelled ➢ Community Oriented Policing Citizens Advisory Board 6:30 PM Electronic meeting ➢Planning Commission 6:30 PM Electronic meeting / a� /-) fzo�y HOLIDAY CONCERT Join Rainier Symphony for live Holiday Concert with special guest vocalists Blush Fox Trio. The concert will feature well known holiday favorites and a few gems you may not have heard before. Dec 11 7:30 PM Sunday, Dec 12 3:00 PM Foster Performing Arts Center 4242 S 144'" St Click here to get more information and buy tickets DEC 13 MON DEC 14 TUE DEC 15 WED DEC 16 THU DEC 17 FRI DEC 18 SAT ➢Govern and Governance 5:30 PM Electronic meeting ' Transportation and Infrastructure Services 5:30 PM Electronic meeting City Council Committee of the Whole Meeting 7:00 PM Electronic meeting Special Meeting to immediately follow Committee of the Whole Meeting. w_[ w ° s. a TEEN & SENIOR CENTER PROJECT VIRTUAL EVENT Community Meeting The City is exploring the development of the Tukwila Teen & Senior Center project, and we're looking for the community's input on where to locate this facilit y' 5:30 PM Click here to join meeting. Click here to get more information, complete the online survey, or to join the virtual meeting. Click here for the flyer. Tukwila ! 1�-,��o�, QJ� Jt CELEBRATE THE SEASON BY PARTICIPATING IN THE 2021 TUKWILA HOLIDAY LIGHTS CONTESTI Judging will take place the week of Dec 20, between the hours of 4:00 PM - 9:00 PM. Winners will be selected in the following categories: - Best Residential Display - Best Residential Runner -Up - Best Business Indoor Display - Best Business Outdoor Display Submission due by 5:00 PM today. Click here for more information and to submit your entry. '� ;=J G RLOO , 12 DAYS OF GOODNESS HONORING OUR SENIORS AND VETERANS KWILA BLOOD TUSHORTAGE! Your donation is critical! To schedule an appointment, call 206-241-6300. Click here to schedule an appointment online. SEAHAWKS-THEMED HOLIDAY LUNCHEON WITH SEAHAWKS LEGENDS AND FRIENDS Food, prizes and fun for seniors and veterans! Masks must be worn at all times and participants must show proof of vaccination or a negative test within 72 hours. Hosted by Renton Sea Hawkers. 11:00 AM — 1:30 PM Tukwila Community Center To register, call 206-768-2822 no later than Dec 6. st,mic ws COVID-19 FINANCIAL RESOURCES FOR RESIDENTS, WORKERS AND BUSINESSES i Many changes are happening in response to the COVID-19 virus and federal, state and local governments are working to help. The City of Tukwila has ° compiled a range of information developed by various agencies and governments that may be helpful to our businesses, workers, and residents. ... wos Click here for more information and resources. ALLENTOWN TRUCK REROUTE PROJECT MONTHLY UPDATE 4T" TUESDAYS 5:30 PM — 6:30 PM TUKWILA COMMUNITY CENTER Interested in learning more about the Allentown Truck Reroute project? Join City of Tukwila staff monthly for updates on the Truck Reroute project and other projects happening in your neighborhood. Meetings will take place on the 4th Tuesday of every month. Masks are required and proof of vaccination or negative COVID test within 72 hours of event is also required. TUKWILA SPIRIT OF GIVING TO HELP TUKWILA KIDS AND THEIR FAMILIES Tukwila Parks and Recreation staff are collecting food gift cards, cozy blankets, warm hats and mittens, and items that promote active and PARKS & RECREATION Creative play to help 150 families this winter. There is a greater emphasis on collecting items that support physical and emotional health, items to r ROOD HDA:r,O FUN help keep kids warm, and items to support family wellness. Individuals, groups and businesses interested in contribution can contact Giving@TukwilaWA.gov or call 206-768-2822. Financial contributions can be gifted through our partners at the Tukwila Children's Foundation. 100% of all contributions go directly to Tukwila children and their families. Click here to donate. FREE VETERANS FITNESS PASS THRU DEC 31, 2022 — THANK YOU FOR YOUR SERVICE! If you are a Veteran of any age who lives in King County, you may obtain a FREE Tukwila Community Center Fitness Pass. This program is sponsored by the King County Veterans, Seniors and Human Service Levy. Visit TCC and sign up! DRIVE THRU PICK-UP 3118 S 140TH ST TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM — 2:00 PM 1tt144w,i6, VOLUNTEERS — In need of volunteers between 8 AM — 1 PM for food packaging Mondays, Wednesdays and Fridays and food distributions Tuesdays, Thursdays and Saturdays. Click here to sign-up to volunteer. PerGairn DONORS — Please donate at TukwilaPantry.org. 0 STILL WATER SNACKPACK NEEDS YOUR DONATIONS AND VOLUNTEER HELP! SnackPack serves food bags on Fridays to Tukwila students in need. For more information, call 206-717-4709 or email TukSnackPack@gmail.com. Volunteers needed on Wednesdays, 1 PM -3 PM, Thursdays 9 AM -10 AM and Fridays 9:30 AM -11:00 AM. Please donate to feed our Tukwila kids. Checks can be mailed to Still Waters, PO Box 88576, Tukwila WA 98138. Public Health COVID-19 TESTING Rapid, over the counter COVID tests are now widely available around King County. These tests are also known as home-based self -collected COVID or antigen tests provide results in 15 minutes. Click here for more information. Click here to find COVID testing sites by location in King County. EVERY SATURDAY, NOV 6 — DEC 18 10:00 AM —1:00 PM SULLIVAN CENTER -14350 TUKWILA INTL BLVD No insurance needed, Walk-ins accepted, and interpretation provided. 5eal!le & 1(iq Cow), FREE COVID-19 VACCINATION No proof of residency required. BILL PAYMENT ASSISTANCE PROGRAMS FOR RESIDENTIAL CUSTOMERS ET PSE offers two bill payment assistance programs for residential customers to help pay your electric or natural gas bills. Eligibility is based on your .PSE SOUND household income and the number of people that live in your home. ENERGY For more information, visit: www.pse.com/pages/billand-weatherization-assistance Available in other languages: CN I ES I HI I RU I VI 173 Tentative Agenda Schedule MEETING 1 — REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. NOVEMBER 1 See below link for the agenda packet to view the agenda items: November 1, 2021 Regular Meeting NOVEMBER 8 See below link for the agenda packet to view the agenda items: November 8, 2021 Committee of the Whole Meeting NOVEMBER 15 See below link for the agenda packet to view the agenda items: November 15, 2021 Regular Meeting NOVEMBER 22 See below link for the agenda packet to view the agenda items: November 22, 2021 Committee of the Whole / Special Meeting MEETING 1 — REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. DECEMBER 6 See below link for the agenda packet to view the agenda items: December 6, 2021 Regular Meeting DECEMBER 13 Special Issues DECEMBER 20 DECEMBER 27 - COVWeekly Report. - Contrractact for audio recording for interview rooms in the amount of $98,000. - Consensus on Tukwila Teen & Senior Center Pre -Design Part 1: Process and Programming. - Acceptance of 42nd Avenue South Phase 3 Project. - Acceptance of 53'd Avenue South Project. - Fire Investigator Interlocal Agreement. Special Meeting to follow the Committee of the Whole Meeting. Consent Agenda - Authorize the Mayor to sign a contract for audio recording for interview rooms in the amount of $98,000. - Approve an application for Lodging Tax funds from the City of Tukwila for the 2022-2023 NW Copa Surf Cup in the amount of $50,000. - Authorize the Mayor to sign an Interlocal Agreement with Puget Sound Regional Fire Authority for Fire Investigator Services. - An ordinance adopting a new Chapter 2.105 of the Tukwila Municipal Code entitled Indemnification of City Employees, Officials, and Volunteers. - Accept as complete the 42nd Avenue Phase 3 Project; authorize release of retainage, subject to the standard claim and lien release procedures (final cost of project, including retainage: $11,455,377.19). - Accept as complete the 53rd Ave South Project; authorize release of retainage, subject to the standard claim and lien release procedures (final cost of project, including retainage: $6,749,538.13). New Business - Resolutions of service appreciation: - Councilmember Zak Idan - Councilmember Verna Seal 174