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HomeMy WebLinkAboutTIS 2021-12-13 Item 2C - Final Acceptance - 42nd Avenue South Phase III with Active ConstructionCity of Tukwila Aran Ekberg, Mayor Public Works Department - Hari Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation & Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Michael Ronda, Project Manager CC: Mayor Ekberg DATE: December 10, 2021 SUBJECT: 42nd Avenue S Phase III Project Project No. 99410303, Contract No. 17-090 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage and performance bond. BACKGROUND The Notice to Proceed for Contract No. 17-090 with Active Construction, Inc (ACI), of Puyallup, Washington was issued on July 24, 2017. This project was to provide roadway improvements throughout this section of urban arterial, underground all overhead power and communication utilities, and replace a failing culvert. DISCUSSION Construction for this contract was physically completed on February 13, 2020. Due to Covid-19 and other delays, the timeline for the contractor to obtain paperwork and finalize final punch list items to closeout this project took longer than anticipated. What was previously a narrow roadway with no sidewalks was widened, and now has sidewalks on both sides of the road and a bike lane, as well as regraded intersections to increase sight distance. This project is a great asset to the City as it improved pedestrian and bicycle safety along 42nd Ave S, and is used often by the public. FINANCIAL IMPACT The table below shows the project budget and expenditures. Design CM Construction CH2M Hill Design & Staff $1,563,995 AECOM Original CM & Sups No. 1 & 2 $1,768,424 CH2M Hill Supplemental No. 7 & 8 79,272 AKANA Consultant Contracts 79,450 Widener & WSDOT JA 9753 18,000 Active Construction Contract 17-090 $6,827,798 Active Change Orders No. 1 & 2 916,864 Active Change Order No. 3 w/ sales tax 2,741,136 Active Change Order No. 4 w/o sales tax 1,050,000 Changes and Net Over/(Under) Quantities (80,412) Total $1,563.995 $1,945 146 $11,455,377 Grand Total (Design + CM + Construction) RECOMMENDATION Council is being asked to formally accept the 42nd Ave S Phase III Project with Active Construction Inc., as complete and authorize release of the retainage and performance bonds, subject to standard claim and lien release procedures, and consider this item on the Consent Agenda at the December 13, 2021, Special Meeting. Budget I $1,564,000 1,897,000 11,705,000 $14,964,518 $15,166,000 Attachments: Photos 2019CIPPg2 Draft Notice of Completion Final Contract Voucher 19 42nd Ave S Phase III- Project Photos Before After 20 22 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: 42nd Ave South Phase III Project No. 99410303 DESCRIPTION: Design and construct street improvements, drainage, sidewalks, bike facilities, and driveway adjustments. JUSTIFICATION: Provide pedestrian and vehicle safety, drainage, and neighborhood revitalization. STATUS: Phase III (S/C Blvd (154th) - S 160 St), Design began in 2012, construction in 2017. Project No. 99410303 Phase IV (S 139 St - S 131 PI) in beyond. Project No. 99410301 Phase I 90-RW15 (S/C Blvd (154) - 144 St) $3,796 & Phase II 94-RS02 (144-139) $1,850, both completed. MAINT. IMPACT: Reduce pavement, shoulder, and drainage work. COMMENT: Only Phase III is shown in active years. Project includes Surface Water's Gilliam Creek 42nd Ave S Culvert project for $1.3m and is part of the Walk & Roll Plan. Seattle City Light's funding is a 60/40 underground split. FINANCIAL Through Estimated in $000's 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 1,564 1,564 Land (R/W) 0 Const. Mgmt. 809 688 400 1,897 Construction 2,232 5,231 2,100 9,563 Undergrounding 508 1,634 2,142 TOTAL EXPENSES 5,113 7,553 2,500 0 0 0 0 0 0 15,166 FUND SOURCES Seattle City Light 1,285 1,285 Surface Water 1,415 2,881 4,296 Other Utilities 1 575 576 Bond 6,487 6,487 City Oper. Revenue (2,790) 2,812 2,500 0 0 0 0 0 0 2,522 TOTAL SOURCES 5,113 7,553 2,500 0 0 0 0 0 0 15,166 2019 - 2024 Capital Improvement Program 2 21 Notice of Completion of Public Works Contract Department Use Only Assigned to Date Assigned Date 07/21/2020 Form Version Revision Reason Awarding Agency Information Company Name City of Tukwila UBI Number 179000208 Address City State Zip Code 6200 Southcenter Boulevard Tukwila WA 98188 Contact Name Peter Lau Phone Number 206-431-2454 Email Address peter.lau@tukwilawa.gov Prime Contractor Information Company Name Active Construction, Inc. UBI Number 273001533 Address City State Zip Code P.O. Box 430 Puyallup WA 98371 Contact Name Greg Gebhard Phone Number 253-248-1408 Email Address gregqaactiveconstruction.com Project Information Project Name 40th - 42nd Avenue South Phase 3 Proiect Contract Number 17-090 Affidavit ID Number 1061118 Jobsite Address City State Zip Code 42nd Ave S, from S 160th St to Southcenter Blvd Tukwila WA 98188 Date Awarded 05/01/2017 Date Work Commenced 07/24/2017 Date Work Completed 02/13/2020 Date Work Accepted Is this a Federally Funded Transportation Project? • Yes • No If yes, attach the Contract Bond Statement Have Subcontractors been used? • Yes • No If yes, complete Addendum A El Contract/Payment Bond Waived? IN Yes • No © Retainage Bond Waived? IN Yes ■ No Detailed Description of Work Completed Reconstructed 42nd Ave S from S 160th St to Southcenter Blvd, with curbs, gutters, sidewalks, street lighting, asphalt paving, and utility undergrounding. Also replaced the Gilliam Creek culvert. DOR Tax Information Calculated Amount 36,599,266 04 Additions (+) $4,504,298.80 Reductions (-) Liquidated Damages $0.00 Amount Disbursed _$11,455,377.11 Amount Retained $0.00 Other Sales Tax Rate 10 Total $11,455,377.11 Sub -Total .$11,103,564 .8, Sales Tax Amount $351,812.35 Total $11,455,377.11 Both totals must to be equal - If multiple sales tax rates, attach a list Apprentice Utilization Information Was apprentice utilization required? ■ Yes • No Engineer's Estimate: Utilization %: If utilization did not meet or exceed 15%, was a Good Faith Estimate approved? • Yes • No Comments 2 The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. No payment shall be made from the retained funds until receipt of all release certificates and affidavits. Complete and submit for by email to all three agencies below Washington State Department of " Labor & Industries Contract Release (855) 545-8163, option # 4 ContractRelease@LNI.WA.GOV F4215-038-000 Notice of Completion of Public Works Contract 05-2020 ft?) Department of Revenue Public Works Section (360) 704-5654 PWC@dor.wa.gov fAllEmployment Security Department Registration, Inquiry, Standards & g� Coordination Unit (360) 890-3499 publicworks@esd.wa.gov 22 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* Aardvark Bark Blowing & Landscape, LLC 602729834 896637 Able Industries, Inc. 603542604 894712 B & R Enterprises/Investment, LLC 603088208 894956 Bravo Environmental Northwest, Inc. 602946216 894514 Delmar Concrete CTNG&CRNG, LLC 603490906 915492 Designed Groundwater Services, LLC 602911176 783529 Drain -Pro, Inc. 602740534 894862 4-M Hydro SDNG/Erosion Control, Inc. 603041395 822200 D M I Drilling Construction 601344788 819000 Holocene Drilling, Inc. 601709741 813534 Ralph's Concrete Pumping 578085430 802604 P R Systems, Inc. 601303110 822341 PnD Logging & Tree Service 601439180 897073 Petersen Brothers, Inc. 600072474 823125 Pearson Drilling, Inc. 601078030 776224 Silverstreak, Inc. 600432781 753860 Speer Taps, Inc. 600491975 734981 Tyee Concrete Construction, Inc. 602123519 935811 Northwest Traffic, Inc. 602140049 909155 Olson Brothers Pro -Vac, LLC 602170975 894666 Pacwest Grinding 603493970 849363 Icon Materials 601006854 895329 O'Bunco Engineering International, Inc. 602045762 971853 Evergreen Concrete Cutting, Inc. 601605667 826829 Pile Contractors, Inc. 601255122 892660 Green City, Inc. 601196371 970253 Sea -Tac Sweeping Service 601735583 1061131 Transportation Systems, Inc. 602726209 996318 R L Clearing & Excavating, Inc. 601327057 1061129 Sparrow Fence, LLC 603238344 970047 Gary Merlino Construction Company, Inc. 600584952 946236 Zemek Construction Company, LLC 603071429 840827 Cannon Construction, Inc. 601590363 Gary Reed & Sons, LLC 602164346 For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (10/26/15) F215-038-000 05-2020 23 Public Works Department CONTRACT VOUCHER Today's Date: 11/30/2021 Contract No. AIM 17-090 Vendor Active Construction Project No. 99410303 Project Title 42nd Ave S Phase Ill Contract Title Expires Date 42nd Ave S Phase Ill Construction with Gilliam Creek 1/4/2019 Thru Last Change Order / Supplement No. Change Order 4 Date Submitted to Finance 7/22/2020 This Payment # Invoice Date 15 Final Payment ❑ Notice of completion? 7/15/2020 Invoice No 15 BARs This payment applies to Amount CheckNo 99410303.3000.169 0.81% $2,714.44 384230 99410303.3000.167 -0.10% ($322.10) 384230 99410303.3000.166 6.50% $21,753.14 384230 99410303.3000.164 7.53% $25,175.10 384230 99410303.3000.157 4.05% $13,551.82 384230 99410303.3000.156 4.32% $14,461.64 384230 99410303.3000.155 16.73% $55,956.83 384230 99410303.3000.154 1.92% $6,422.95 384230 99410303.3000.153 58.23% $194,762.84 384230 Total: $334,476.66 Total Previously Invoiced $11,120,900.53 This Invoice Amount $334,476.66 Total Invoiced To Date $11,455,377.19 24 26 Paid Date: Checked by: Approved by: PETER LAU Warrant No: Amount: Total Encumbered: $11,223,166.8 Remaining Contract Balance: ($232,210.38) 1 25