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Home My WebLink AboutTLAB 2022-01-04 Agenda (No Quorum)City of Tukwila Parks & Recreation Department - Tracy Gallaway, Director TUKWILA LIBRARY ADVISORY BOARD Chair: Gerie Ventura Vice Chair: Verna Seal Scott Kruize, Marie Parrish , Cynthia Chesak, Steve Miller AGENDA January 4, 2022 5:30pm Location: VIRTUAL, see information below Allan Ekberg, Mayor Microsoft Teams meeting Join on your computer or mobile app CIIck here to :Vn "ihe meetInq.. Or call in (audio only) United States, Tacoma Phone Conference ID: 598 178 279# ?...97 0 31 1. Call to Order 2. Roll Call 3. Approval of Agenda and Minutes — October 5, 2021 4. Public Comment 5. Unfinished Business 6. New Business (30 minutes) a. Chair Rotation b. Open seats discussion c. 2022 Goals d. 2022 Budget e. 2022 Meeting Schedule i. Staff proposed quarterly schedule: • January 2, 2022 • April 5, 2022 • July 5, 2022 • October 4, 2022 • December 2022 * Boards and Commissions Social 7. Reports (10 minutes) a. KCLS b. City of Tukwila Tukwila City Hall • 6200 authcenter Boulevard • Tukwila, WA 9818'8 • 206-4.33'-1800 • Website: TukwilaWAgav 8. Other (5 minutes) 9. Next Meeting: To Be Discussed 10. Adjournment TUKWILA LIBRARY ADVISORY BOARD Chair: Gerie Ventura Vice Chair: Verna Seal Scott Kruize, Linda McLeod, Marie Parrish , Cynthia Chesak, Steve Miller Minutes October 5, 2021 5:30pm Location: VIRTUAL, held via Microsoft Teams Call to Order: The meeting was called to order at 5:37PM 1. Roll Call: a. Board Members: Present: Scott Kruize, Marie Parrish, Gerie Ventura, Cynthia Chesak Absent: Linda McLeod, Steve Miller, Verna Seal b. Staff: KCLS Staff: Philis Bodle, City of Tukwila Staff: John Dunn c. Guests: i. John Sheller, KCLS Government Relations Manager ii. Tracy Gallaway, City of Tukwila Parks & Recreation Director iii. Niesha Fort -Brooks, City of Tukwila Community Engagement Manager 2. Approval of Agenda and Minutes — a. Scott Kruize motioned to accept the agenda and minutes from July 6, 2021 meeting as amended. Marie Parrish second the motion, all were in favor. 3. Public Comment—There were no public comments. 4. Unfinished Business— No unfinished business to report 5. New Business (25 minutes) a. Guest Speaker—John Sheller, KCLS Government Relations Manager i. KCLS Board Budget Timeline https://kcls.orq/library-board-members/#agendas Budget hearing November 17, in conjunction with the KCLS Board meeting ii. KCLS Foundation & other grant funding of system projects and service innovations Extended Wi-Fi — 45 library locations https://kcls.org/news/kcls-awarded%e2%80%afcares- act%e2%80%afgrant%e2%80%alto-advance%e2%80%afdigital-equity/ Hotspots and Digital Navigation - 299 hot spots deployed, 47 laptops distributed https://kcls.orq/news/kcls-fou ndation-awarded-66000-in-q rants-from-the-kinq- county-office-of-eq uity-and-social-justice/ Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov TeleConnect — 5 pilot libraries, including Tukwila; equipment and private space for online health and social service appointments (At the'request of GUI medical partner UW Medicine Haiiboiiview MC, IKCII.._S is not yet (publicizing this service) Lockers — 24/7 access to HOLDS; 2 pilot location Bothell and Covington https://kcls.org/news/ki ng-county-library-system-executive-director-rosenblu m- and-congresswoman-delbene-inaugurate-new-contactless-library-lockers iii. Vaccine Clinics - 9 libraries, August & September, 165 vaccines delivered Tukwila — 21 vaccines https://twitter.com/GovInslee/status/1427705837946957828?s=09 iv. KCLS Welcoming Center & Afghan Refugees https://kcls.org/welcoming-center/ 3 Ambassadors — 2 in Kent; 1 in Bellevue KCLS is planning to expand by adding an additional Welcoming Center in 2022. b. City of Tukwila EPIC Presentation — Niesha Fort -Brooks, Community Engagement Manager & Tracy Gallaway, Parks & Recreation Director Equity policy implantation committee. See attached PowerPoint. 6. Reports (10 minutes) a. KCLS: Will continue programming online through end of 2021. Looking at 2022 to start brining programing back into the buildings. Looking at expanding hours in 2022 through hiring more staff to assist. Looking at a 6 day opening in Tukwila. New deputy Director Angie Miraflor from KCLS hired from Brookland. She will oversee the assistant directors and customer service side of KCLS. KCLS is also doing DEI work including work within the communities around the libraries. Board comments: parking is still a major issue b. City of Tukwila: After serving as the Acting Director during the summer, Tracy Gallaway was appointed Director of Parks & Recreation by the Mayor and approved by Council in September. Youth Afterschool is going with 50 kids. Unable to start before school due to lack of staffing. Due to COVID concerns, the fall carnival event is cancelled. TCC will be requiring vaccination status to enter the building to conform with the county mandate. Staff are working on plans to monitor this. Fitness memberships will only need to show once and then will have a check box on their check in so Staff know they do not need to ask again. 7. Other (1 minutes) a. Annual Report Discussion —John Dunn John will follow up with Verna Seal regarding ideas for creating an annual report. 8. Next Meeting: January 4, 2022 at Tukwila Community Center with a virtual option (John Dunn will send an email at the end of October and November to the board to see if there is a need to meet in November & December.) 9. Adjournment The meeting adjourned at 6:26PM Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov For more information contact John Dunn at 206-767-2325 Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaiNA.gov Equity Policy Overview How e aot to the o cy • Efforts began in 2017. Momentum converged between DCD and PW seeking to do equity work in their respective departments and the Equity and Social Justice Commission interest in developing a policy. • Concurrently, the City has been a part of the Governing for Racial Equity & Inclusion since it was formed in early 2016. The City has been a member of Government Alliance on Race and Equity (GARE), a national group of various governments focused on equity work, since 2018. • Equity policy adopted by the City Council in December of 2017. Staff Involved in the Develop ent of the Adoptcd Equity Policy ■ Mia Navarro • Chris Partman ■ Dawn Judkins ■ Evie Boykan • Jackie Adams ■ Jonathan Joseph • Laurel Humphrey ■ Nate Robinson ■ Roy Busch ■ Al Spears ■ Ernie Ballejos ■ Tanya Taylor ■ Valerie Lonneman ■ Wynetta Bivens ■ Han Kirkland ■ Marlus Francis ■ Nicole Hale ■ Lindsay Brown ■ Kraig Boyd • Vic Masters ■ Joseph Todd Equity Policy Purpos The purpose of this policy is to provide guidance to City elected officials, staff, boards and commissions, partners, residents, businesses and guests on how the City of Tukwila will actively promote equitable access to opportunities and services. Deftlion of Equity Eliminating systemic barriers and providing fair access to programs, services and opportunities to achieve social, civic and economic justice within the City of Tukwila. Goal One Our City workforce reflects our community. The City will identify strategies around recruitment and hiring, and personnel policies that provide equitable opportunities for existing employees, and support City's long-term goal that its workforce reflect the evolving make-up of the community. Goal Two Community outreach and engagement is relevant, intentional, inclusive, consistent and ongoing. The City often has important information to share with the community, and often seeks dialogue with the community. The City will create a community outreach and engagement toolkit to enable inclusive public engagement that all departments will use when seeking community participation. Goal Three All residents and visitors receive equitable delivery of City services. The City will identify strategies that facilitate equitable access to current and future City services and facilities, regardless of racelethnicity, language, ability, gender, age, family status, geography, and mode of transportation. Goal Four City government is committed to equity in decision making. The City will identify strategies to facilitate equitable access to decision-making, where the decisions themselves -- and the process and context in which they are made -- are transparent. Goal Fiv Equity serves as a core value for all long-term plans moving forward. The City will develop and implement an equity toolkit for City staff, consultants, contractors and partners that will guide the equitable physical development of the city, and other activities. This goal applies to plans such as but not limited to the Comprehensive Plan, transportation, infrastructure, strategic plans, etc. Goal Six The City will build capacity around equity within City government and the broader community. The City will resource this policy through activities such as but not limited to regular trainings and workshops, both internal and public, and establishing an Equity Policy Implementation Committee. City of Tukwila quity Policy Goals List Goal 1- Our City workforce reflects our community. Goal 2 - Community outreach and engagement is relevant, intentional, inclusive, consistent and ongoing. • a Goal 3- All residents and visitors receive equitable delivery of City services. Goal 4- City government is committed to equity in decision making. Goal 5- Equity serves as a core value for all long-term plans moving forward. Goal 6 - The City will build capacity around equity within City government and the broader community. Equity Policy rnplerrcntafion Equity Policy P on s Equity Policy Annual Priorities o Developed Annually by EPIC and in concert with the Equity and Social Justice Commission Priorities Must Be: o Achievable o Measurable o Impactful "Move the Needle" Equity Policy Priorities and Artevements 2019 o Equity Policy Implementation Committee (EPIC) created (Goal 6) o Governing for Racial Equity Trainings for Admin Team and Supervisors (Goal 6) o Demographic Benchmarking of the Organization (Goal 1) o Changes to Hiring Practices, including masking applications, review of minimum qualifications to ensure access (Goal 1) o EPIC Annual Retreat to Develop 2020 Priorities (Goal 6) quity Policy Priorities and Achievements • 2020 o Additional Changes to Hiring Policies - Implementation of Anti -Bias Video and Discussion Before Every Interview Panel (Goal 1) o Creation of an Equity Toolkit (Goals 4 & 5) o Consistent Training Plan - Anti -Bias Training for Front -Line Staff (Goal 6) o Development of an Equity Outreach Guide (Goals 2 & 3) Equity Policy Priorities and Achievements 2021 o Finalizing Equity Toolkit and Training Staff on How to Use the Toolkit (Goals 4 & 5) o Consistent Training Plan - Training on the Equity Policy; Additional Anti -Bias Training (Goal 6) o Finalizing Equity Outreach Guide and Training Staff How to Use the Guide (Goals 2 & 3) o Expansion of EPIC (Goal 6) Christopher Andree, DCD Rachel Bianchi, Admin Serv. Wynetta Bivens, DCD Joel Bush, Admin Serv. Tony Cullerton, Finance Niesha Fort -Brooks, Admin Serv. (facilitator) Marius Francis, Parks & Rec Norm Golden, Fire 2021 EPIC • Stacy Hansen, Admin Serv. • Darren Hawkins, Parks & Rec • Laurel Humphrey, Council • Hodo Hussein, Admin. Serv. • Jerry Height, DCD Tracy Gallaway, Parks & Rec • Trish Kinlow, Court • Scott Kirby, Admin Serv. • Juan Padilla, Admin Serv. • John Perry, PD • Nate Robinson, Parks & Rec • Jennifer Ronda, PW • Meredith Sampson, DCD • Jessica Schauberger, Admin Serv. • Alison Turner DCD Jay Wittwer, Fire Questions