HomeMy WebLinkAboutTIS 2022-01-18 Item 2E - Contract - Solid Waste Update with Waste ManagementCity of Tukwila
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekanti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/City Engineer
By: Griffin Lerner, Public Works Budget Analyst
CC: Mayor Allan Ekberg
DATE: January 14, 2022
SUBJECT: Solid Waste Contract Status Update
Contract No. 12-027
ISSUE
The City's contract with Waste Management (WM) expires on October 31, 2023. Due to supply chain delays, a new
vendor would need at least one year lead time to procure trucks, bins and other material after the contract is signed.
The City is now undergoing a request for proposals (RFP) process to ensure a smooth transition.
DISCUSSION:
Since the last update on October 25th, Staff has been working with Epicenter Services Inc. to initiate the RFP process. Staff
have delivered a draft RFP and contract and received industry comments that will be addressed in the final draft. In addition,
staff created a resident survey around priorities for the next contractor that has already received over 115 responses and is
undergoing further analysis. Below please find a detailed timeline.
Event
PROCESS SCHEDULE (All times Pacific Standard Time)
Time Frame
Staff/Legal Review of Industry Review RFP and Contract
Release Industry Review draft of document set
Release Resident Survey
November 2021
December 10, 2021
December 27, 2021
Industry Review comments due
Resident Survey due
Release Final RFP to Known Interested Parties
January 4, 2022
January 14, 2022
February 7, 2022
First Round Proposer Questions Due
Second Round Proposer Questions Due
Proposals Due
Proposal Evaluation, Interviews, Clarifications, Selection
Finalization of Contract
Recommendation to City Council, Council Process
City Executes Contract
Contractor Delivers Transition/Implementation Plan
Container Delivery
Start of Collection Services
March 7, 2022 3:00 PM PST
March 28, 2022 3:00 PM PST
April 18, 2022 3:00 PM PST
April/May, 2022
May/June, 2022
June, 2022
July, 2022
September, 2022
October, 2023
November 1, 2023
FINANCIAL IMPACT
There is no financial impact since the selected vendor will reimburse the procurement costs at the end of this process.
RECOMMEDATION
Discussion only.
Attachment: Solid Waste Survey
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
95
City of Tukwila Solid Waste Collection Survey
TUKWILA'S
RESIDENTIAL
NEIGHBORHOODS
5116th St
S 124th St N
S 128th St
S 146th St
5144th St
S 146th St
S 148th St
5150th St
S 152nd St
515815 St
S 160th St
t
156th St
S 1520d St
Soothcenler Blvd
S 164th 5t a
Shantler Blvd
,9r-
Ra,
r-® WO Blvd
Monier Blvd n F �'
1. What neighborhood do you live in?
Ryan Hill
Duwamish
Allentown
Riverton
96
City of Tukwila Solid Waste Collection Survey
TUKWILA'S
RESIDENTIAL
NEIGHBORHOODS
✓~— S116th St
1,'
m
S 120th PI 3
m- � to
St <' 5 1280
S 130th St "
S130th St
m
r f
CS.
5 135th St «e,
S 137th 5t rp u,
1 Q
S 125th
S 140th St
S 142nd St
3
S 144th St ▪ u S 144th St P
S 146th St
N
S 148th St S m a
a'
S 150th St '' if,N
m 3 P % ¢'
g
5152nd St "' 5152nd St 3
co Southcenter Blvd
S 160th St
Tukwila Pkwy
Strander Blvd
1. What neighborhood do you live in?
O Ryan Hill
O Duwamish
O Allentown
O Riverton
O Cascade View
O Foster
97
O Foster Point
• Thorndyke
O McMicken
OUrban Center (Southcenter district)
O Tukwila Hill
O Tukwila South
Somewhere else (explain)
2. What kind of housing do you live in?
O Single family home
OApartment/condo
O Other
3. Please rank the order of importance in a solid waste provider.
Cost
Reliability
Customer Service
Something else (include in answer to question #17)
4. How would you prefer to access customer service for your curbside waste collection service? (For example, changing your
cart size or reporting a missed pickup.) Please rank these options:
Phone 1.
98
Email
Online chat
App
5. How frequently would you like your garbage to be collected (status quo is weekly)?
O Every week - keep it the same
O Every other week
O
Other (specify)
6. How frequently would you like your recycling to be collected (status quo is bi-weekly)?
O Every other week - keep it the same
OEvery week
O
Other (specify)
7. How should composting incorporated into the solid waste contract?
OIt should be mandatory, and everyone should receive a composting bin, even if that means a higher cost
O It should be an opt -in service
O People should address their own compost outside of the solid waste provider
8. Currently the city has a self -hauling option. This means that a resident can opt out of garbage collection and store their
garbage at home until they haul their garbage to the transfer station. Should this continue in the next contract?
O Yes
99
O Yes, but only if it doesn't increase my rates
O No
9. One of recycling's biggest challenges is contamination - items that aren't accepted in the blue cart. Contaminants like
plastic bags and Styrofoam must be removed and disposed as garbage, which is labor-intensive and not 100% effective.
Currently, residents who put an incorrect item in their recycling cart get an informational tag, then a phone call after three
repeat violations. Would you support stricter enforcement of recycling rules?
O I support stricter enforcement
0 I support stricter enforcement as long as it doesn't involve fines
O The current level of enforcement sounds about right
O Enforcement should be less strict than it is now
OI don't have an opinion
10. Glass is difficult to manage in recycling due to breakage. When it breaks, glass shards get mixed in with paper, which
makes that paper more expensive to recycle and lowers the quality of what can be made with it. If you were provided with a
separate bin for recycled glass at your home, would you use it?
O Yes, I would be willing to recycle glass separately
O Yes, but only if it doesn't cost me more
O Maybe, but I want more information
O No, it would be too much work to recycle glass separately
ONo, I don't currently recycle glass
11. Extended producer responsibility (EPR) is a concept where manufacturers of certain products are required to pay for the
end -of -life processing and recycling of the products. Examples of EPR programs already implemented in Washington State
include E -Cycle Washington for electronics and Light Recycle for mercury -containing bulbs and tubes. In the future, EPR may
be introduced in regular curbside recycling where the manufacturers of paper and plastic packaging will be required to
provide recycling collection service to residents. What is your level of support for EPR for curbside recycling?
100
O I am very supportive
O I am only supportive if it results in a lower garbage bill
O Neutral
O I am not supportive of EPR for curbside recycling
O I need more information
12. What items do you have trouble finding recycling or disposal options for? (check all that apply)
You can select multiple options.
n Batteries
O
Cell phones
LiComputer peripherals
n Computer/laptop
O Mercury -containing light bulbs/tubes
n Motor oil
nOil-based and latex paint
Styrofoam
nTelevisions
I don't have any trouble finding recycling or disposal options
Other (specify)
13. What items do you keep separate from for drop-off recycling?
101
O Styrofoam
O Plastic bags
O Batteries
O Personal electronics
O I don't keep items for drop off recycling
14. What other curbside / complex garbage, recycling, and food+yard waste collection services or events would you be
interested in the City providing? Answer below:
15. In what language would you prefer to receive information about recycling events and services?
O English
Spanish
O Somali
Vietnamese
O
Other
How would you like to receive information about garbage, recycling, and compostables collection services? Check all that
apply:
You can select multiple options.
n City website
Email
102
Facebook
O Nextdoor
n Twitter
H
l
Instagram
( ) Postcard or mailer
n Insert with utility bill
Text message
Other (specify)
17. Do you have any other suggestions or feedback you'd like to share about your ideal garbage, recycling, and compostable
collection services?
103