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Home My WebLink AboutTIS 2022-02-07 Item 2B - Resolution - WA Recreation and Conservation Office Grant Applications for Gilliam Creek FIsh Barrier Removal ProjectCity of Tukwilla Man Ekberg, Mayor Public Works Departmerrt - Harr Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/ City Engineer BY: Brittany Robinson, Grant Analyst Mike Perfetti, Senior Surface Water Manager CC: Mayor Ekberg DATE: February 4, 2022 SUBJECT: Surface Water — Gilliam Creek Fish Barrier Removal Project Project No. 99830105 Resolution for RCO Grant Applications ISSUE Approve a Resolution to the State of Washington Recreation and Conservation Office (RCO) for two grant applications for the Gilliam Creek Fish Barrier Removal Project. BACKGROUND The primary goals of this project are to restore fish passage between Gilliam Creek and the Green River, restore salmon habitat, and maintain or improve flood protection. The 108" flapgate would be removed and replaced with flood protection more conducive to fish passage. DISCUSSION This committee approved the submittal of future grant applications to the RCO and King County on April 6, 2020, for the Gilliam Creek Project. The RCO requires that project applicants submit a legislative authorizing resolution when applying for grant funds. RCO has specific language required in the resolution, which has been incorporated into the City resolution template. Staff applied for design funding to the RCO's Brian Abbott Fish Barrier Removal Board (BAFBRB) and plans to apply for the RCO's Salmon Recovery Funding Board (SRFB). The resolution will be incorporated into the BAFBRB application retroactively and the SRFB as part of the application. FISCAL IMPACT These RCO grants require a 15% match. The 15% match will be funded by King County Flood Control District and Cooperative Watershed Management grants awarded to the City and City CIP funds as needed. Fund Source Amount Grant Match Budget BAFBRB Grant $300,000 $700,000 SRFB Grant 250,000 15% Grant Match 82,500 Total $632,500 RECOMMENDATION Council is being asked to approve the Resolution authorizing the submission of grant funding applications to the RCO and consider this item at the Committee of the Whole and the Consent Agenda of the February 14, 2022 Special Meeting. ATTACHMENTS • Draft Resolution • Page 85, 2021 CIP 5 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING SUBMISSION OF AN APPLICATION(S) FOR GRANT FUNDING ASSISTANCE FOR THE GILLIAM CREEK FISH BARRIER REMOVAL PROJECT (#99830105) TO THE SALMON RECOVERY FUNDING BOARD AND TO THE BRIAN ABBOTT FISH BARRIER REMOVAL BOARD AS PROVIDED IN RCW 77.85, RCW 77.95.180, WAC 420 AND OTHER APPLICABLE AUTHORITIES. Organization Name (sponsor) City of Tukwila, Washington Resolution No. Project Number(s), Name(s), and RCO Project Number(s): Project #99830105...Gilliam Creek Fish Barrier Removal Project RCO #s 21-1502 Gilliam Creek Fish Passage Prelim Dsgn, and 22-1049 Gilliam Creek Fish Passage Prelim Des This resolution/authorization authorizes the person identified below (in Section 2) to act as the authorized representative/agent on behalf of our organization and to legally bind our organization with respect to the above Project(s) for which we seek grant funding assistance managed through the Recreation and Conservation Office ("the Office"). WHEREAS, under provisions of WAC 420-12, state grant assistance is requested to aid in financing the cost of the Gilliam Creek Fish Barrier Removal Project; and WHEREAS, the City Council of the City of Tukwila considers it in the best public interest to complete the Gilliam Creek Fish Barrier Removal capital improvement project; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Our organization has applied for or intends to apply for funding assistance managed by the Office for the above "Project(s)." W:\Word Processing\Resolutions\Grant funding applic-Gilliam Creek Fish Barrier Removal 1-31-22 BR: Review and analysis by Barbara Saxton Page 1 of 4 6 Section 2. Our organization authorizes the following persons or persons holding specified titles/positions (and subsequent holders of those titles/positions) to execute the following documents binding our organization on the above projects: Grant Document Name of Signatory or Title of Person Authorized to Sign Grant application (submission thereof) Allan Ekberg, Mayor Project contact (day-to-day administering of the grant and communicating with the RCO) Mike Perfetti, Senior Surface Water program Manager RCO Grant Agreement (Agreement) Allan Ekberg, Mayor Agreement amendments Allan Ekberg, Mayor Authorizing property and real estate documents (Notice of Grant, Deed of Right of Assignment of Rights if applicable). These are items that are typically recorded on the property with the county. Hari Ponnekanti, Public Works Director The above persons are considered an "authorized representative(s)/agent(s)" for purposes of the documents indicated. Our organization shall comply with a request from the RCO to provide documentation of persons who may be authorized to execute documents related to the grant. Section 3. Our organization has reviewed the sample RCO Grant Agreement on the Recreation and Conservation Office's WEBSITE at: https://rco.wa.gov/wp- content/uploads/2019/06/SampleProjAgreement.pdf. We understand and acknowledge that if offered an agreement to sign in the future, it will contain an indemnification and legal venue stipulation and other terms and conditions substantially in the form contained in the sample Agreement and that such terms and conditions of any signed Agreement shall be legally binding on the sponsor if our representative/agent enters into an Agreement on our behalf. The Office reserves the right to revise the Agreement prior to execution. Section 4. Our organization acknowledges and warrants, after conferring with its legal counsel, that its authorized representative(s)/agent(s) have full legal authority to act and sign on behalf of the organization for their assigned role/document. Section 5. Grant assistance is contingent on a signed project agreement. Entering into any project agreement with the Office is purely voluntary on our part. W:\Word Processing\Resolutions\Grant funding applic-Gilliam Creek Fish Barrier Removal 1-31-22 BR: Review and analysis by Barbara Saxton Page 2 of 4 7 Section 6. Our organization understands that grant policies and requirements vary depending on the grant program applied to, the grant program and source of funding in the project agreement, the characteristics of the project, and the characteristics of our organization. Section 7. Our organization further understands that prior to our authorized representative(s)/agent(s) executing any of the documents listed above, the RCO may make revisions to its sample Agreement and that such revisions could include the indemnification and the legal venue stipulation. Our organization accepts the legal obligation that we shall, prior to execution of the Agreement(s), confer with our authorized representative(s)/agent(s) as to any revisions to the project Agreement from that of the sample Agreement. We also acknowledge and accept that if our authorized representative(s)/agent(s) executes the Agreement(s) with any such revisions, all terms and conditions of the executed Agreement shall be conclusively deemed to be executed with our authorization. Section 8. Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable and necessary to implement the project(s) referenced above. Section 9. If match is required for the grant, we understand our organization must certify the availability of match at least one month before funding approval. In addition, our organization understands it is responsible for supporting all non-cash matching share commitments to this project should they not materialize. Section 10. Our organization acknowledges that if it receives grant funds managed by the Office, the Office will pay us on only a reimbursement basis. We understand reimbursement basis means that we will only request payment from the Office after we incur grant eligible and allowable costs and pay them. The Office may also determine an amount of retainage and hold that amount until all project deliverables, grant reports, or other responsibilities are complete. Section 11. Our organization acknowledges that any property acquired with grant assistance must be dedicated for the purposes of the grant in perpetuity unless otherwise agreed to in writing by our organization and the Office. We agree to dedicate the property in a signed "Deed of Right" for fee acquisitions, or an "Assignment of Rights" for other than fee acquisitions (which documents will be based upon the Office's standard versions of those documents), to be recorded on the title of the property with the county auditor. Our organization acknowledges that any property acquired in fee title must be immediately made available to the public unless otherwise provided for in policy, the Agreement, or authorized in writing by the Office Director. Section 12. Our organization acknowledges that any property owned by our organization that is developed, renovated, enhanced, or restored with grant assistance must be dedicated for the purpose of the grant in perpetuity unless otherwise allowed by grant program policy or Office, in writing, and per the Agreement or an amendment thereto. W:\Word Processing\Resolutions\Grant funding applic-Gilliam Creek Fish Barrier Removal 1-31-22 BR: Review and analysis by Barbara Saxton Page 3 of 4 8 Section 13. Our organization acknowledges that any property not owned by our organization that is developed, renovated, enhanced, or restored with grant assistance must be dedicated for the purpose of the grant as required by grant program policies unless otherwise provided for per the Agreement or an amendment thereto. Section 14. Our organization certifies the following: the Project does not conflict with the Puget Sound Action Agenda developed by the Puget Sound Partnership under RCW 90.71.310. Section 15. This resolution/authorization is deemed to be part of the formal grant application to the Office. Section 16. Our organization warrants and certifies that this resolution/ authorization was properly and lawfully adopted following the requirements of our organization and applicable laws and policies and that our organization has full legal authority to commit our organization to the warranties, certifications, promises and obligations set forth herein. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Special Meeting thereof this day of , 2022. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Thomas McLeod, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney W:\Word Processing\Resolutions\Grant funding applic-Gilliam Creek Fish Barrier Removal 1-31-22 BR: Review and analysis by Barbara Saxton Page 4 of 4 9 PROJECT: DESCRIPTION: JUSTIFICATION: STATUS: MAI NT. IMPACT: COMMENT: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 Gilliam Creek Fish Barrier Removal Project No. 99830105 Construct fish passage improvements at existing flap gate and restore salmonid habitat; replace flap gate which may include a self-regulating tide gate or flood wall. Enable fish access to lower Gilliam Creek under wider range of flow conditions; fish barrier per WDFW and City; WRIA 9 salmon habitat project. Analysis of lower Gilliam Creek is being conducted in 2018 to determine the best solution for fish passage and to address potential flooding. Likely a shift in maintenance commitments with potential elimination of flapgate maintenance. In 2020, SRFB listed as Project of Concern, WRIA pulling funding from this cycle; BA Fish Barrier Board - scored 63 of 94; outcomes yet to be determined; $100K allocated in CWM via WRIA 9. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES 4 Project Location , , ;�+1 5 ,2• S '- \ ,r- Design 60 NV 936 536 405 1,937 Land (R/W) ill \ till A. %. ilv.. 0 Monitoring .� / ,A, StLAM 0 Const. Mgmt. 752 400 1152 Construction lan )�� \xa y�%"tea 5,200 2,000 �� 7,200 TOTAL EXPENSES 60 0 936 536 405 5,952 2,400 0 0 10,289 FUND SOURCES 1`Ir90'�'G5 5,605[ 4 ` Awarded Grant 0 Proposed Grant 708 350 258 4,760 1,000 7,076 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 60 0 228 186 147 1,192 1,400 0 0 3,213 TOTAL SOURCES 60 0 936 536 405 5,952 2400 0 0 10,289 2021 - 2026 Capital Improvement Program 85 10 4 Project Location , , ;�+1 5 ,2• S '- \ ,r- NV ip Id ill \ till A. %. ilv.. 91744 ♦♦ .� / ,A, StLAM ®" S 143 St ti 7 lan )�� \xa y�%"tea �� , s,ss��-4nc�a �-Q ri,-� ' sm1 c �• Tukwlt8 Pkwy 1`Ir90'�'G5 5,605[ 4 ` 2021 - 2026 Capital Improvement Program 85 10