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HomeMy WebLinkAbout22-026 - Mark Hafs - Employment Agreement: EIS Project Director for Allentown Truck Reroute ProjectprolOA City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 22-026(a) Council Approval N/A CONTRACT FOR SERVICES Amendment # 1 Between the City of Tukwila and Mark Hafs That portion of Contract No. 22-026 between the City of Tukwila and Mark Hafs is hereby amended as follows: Section 3: Compensation: In Consideration of the services rendered by the Employee, the City agrees to pay the Employee a rate of $9270 per month. However, if pursuant to Section 4 below, the Employee works the equivalent of thirty-two (32) hours per week, he will receive four-fifths (4/5) of that rate. Section 4: Working Hours and Schedule: The working hours of the Employee shall be the equivalent of forty (40) hours per week on an annualized basis, exclusive of the meal period. However, if at any time the Employee receives a reduced workload due to no fault of any Party, upon mutual agreement of the Parties, the Employee may work the equivalent of thirty-two (32) hours per week at the 4/5 rate referenced in the section above. In such case, the Employee and Employer agree that when the Employee's workload returns to its expected levels, the Employee will work the equivalent of forty (40) hours per week on an annualized basis and receive his full compensation rate of $9270 per month. The Employee and City may negotiate a mutually agreed upon work schedule. All other provisions of the contract shall remain in full force and effect. Dated this 19th day of July , 2022 CITY OF TUKWILA CONTRACTOR HP ac,graav,ecaem,a==rooc=com CCLaie S�coe/eg Key: c2e3rIal.1756095e0152,0,10731,657 Allan Ekberg, Mayor 07/19/2022 CA Reviewed May 2020 Printed Name: Mark Hafs Page 1 of 2 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 22-026(a) Council Approval N/A ATTEST/AUTHENTICATED APPROVED AS TO FORM /t/&o1y 676 4ty C4ruticeeu 6D.-�laov-.1% Christy O'Flaherty, MMC, City Clerk Office of the City Attorney CA Reviewed May 2020 Page 2 of 2 22-026 Council Approval N/A CITY OF TUKWILA Employment Agreement (Multi year Project -Funded Employment Agreement) THIS EMPLOYMENT AGREEMENT ("Agreement") is made and entered into effective February 1, 2022 between the City of Tukwila (hereinafter referred to as "City" and Mark Hafs (hereinafter referred to as "Employee"), an individual. The City and the Employee are referred to collectively herein as "the Parties." WHEREAS, the City Council has allocated funding the Allentown Alternative Access Study including: the Environmental Impact Statement; public outreach and project management, managing the City's project under the direction of the Public Works Director; and managing all major aspects of this project ("the Allentown truck reroute); and WHEREAS, the City wishes to utilize this allocated funding to hire the Employee to oversee these applicable funded projects. NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the Parties agree as follows: Section 1. Term. Parties understand that this position is funded, and as such this Agreement shall become effective February 1, 2022 and remain in full force and effect until January 31, 2024, upon completion of the applicable funded projects, or the exhaustion of the funding ("Term") whichever occurs first, unless sooner terminated pursuant to the terms of this Agreement. Section 2. Duties Employee shall perform the duties set forth in Scope of Duties, as established in Exhibit A, attached and incorporated herein. The Employee shall report to the City Engineer/Public Works Director for the performance of specific duties under this Agreement. Section 3. Compensation. In Consideration of the services rendered by the Employee, the City agrees to pay the Employee a rate of $9270 per month. Section 4. Working Hours and Schedule. The working hours of the Employee shall be the equivalent of forty (40) hours per week on an annualized basis, exclusive of the meal period. The Employee and City may negotiate a mutually agreed upon work schedule. Section 5. Benefits. The City shall provide the Employee with the following fringe benefits: 5.1 Vacation — Four hours per pay period with carry over provisions for the duration of this Agreement. No pay-off upon termination of this Agreement. 5.2 Sick Leave — Four hours per pay period with carry over provisions for the duration of this Agreement. No pay-off upon termination of this Agreement. 5.3 Retirement — Position is eligible for retirement benefits through the State of Washington Public Employees Retirement System for the duration of this agreement. 5.4 Medical Insurance — The Employee shall receive medical insurance for himself only through Kaiser Permanente or the City's Self -Insured plan at the choice of the employee. 5.5 Dental Insurance — The Employee shall receive dental insurance for himself through the City's Self -Insured plan. 5.6 Vision Insurance — The Employee shall receive vision insurance for himself through the City's Self -Insured plan. 5.7 Holidays — 11 holidays recognized by the City throughout the duration of this agreement. 5.8 Direct Deposit — Yes. Section 6. Taxes. All federal income tax, FICA tax, industrial insurance, retirement and other payments as they pertain to the Employee's contributions under this Agreement shall be deducted by the City and appropriately distributed as provided for under the grants. The City will make all required employer payments for FICA, retirement, industrial insurance and similar accounts. Section 7. Termination. This is an employment at -will agreement and can be cancelled for any reason by either party upon two-week written notice to the other party. Termination will cease the obligations of both Parties under this agreement and no salary or benefits will be due the Employee past the effective termination date. Section 8. General. 8.1 This Agreement sets forth the entire agreement and understanding of the Parties, and supersedes all prior agreements, arrangements, and understandings. 8.2 No representation, promise, or inducement has been made by either party that is not embodied in this Agreement, and neither party shall be bound by or liable for any alleged representation, promise, or inducement not so set forth. The section headings contained herein are for reference purposes only and shall not in any way affect the meaning or interpretation of this Agreement. 8.3 This Agreement may be amended, modified, superseded, cancelled, renewed or extended, and the terms or covenants may be waived, only by a written instrument executed by both of the Parties, or in the case of a waiver, by the party waiving compliance. The failure of either party at any time or times to require performance of any provisions hereof shall in no manner affect the right at a later time to enforce the same. No waiver by either party of the breach of any term or covenant contained in this Agreement, whether by conduct or otherwise, in any one or more instances, shall be deemed to be, or construed as, a further or continuing waiver of any such breach, or a waiver of the breach of any other term or covenant contained in this Agreement. 8.4 This Agreement shall be governed by and construed according to the laws of the State of Washington. IN WITNESS WHEREOF, the Parties hereto have duly executed this Agreement as of the date first above written. CITY OF TUKWILA e_aeo„. essDocs com C /iita Sho e/t g Key. cal ee50,1,,,,,a5accISID, /brCeSJcIt. Allan Ekberg, Mayor Date: 02/18/2022 APPROVED AS TO FORM: okaitz; oe. (Sewee Kari Sand, City Attorney cc: Mark Hafs Hari Ponnekanti, Public Works Director Griffin Lerner, PW Budget Analyst Karen Fricke, Fiscal Specialist Human Resources File EMPLOYEE RS Mark Hafs Date: Rachel ianchi Deputy City Administrator Exhibit A Under the direction of the Public Works Director, the Project Director will perform a variety of complex administrative work in researching, developing, and managing consultants; communicating with stakeholders; and administering the Environmental Impact Statement (EIS) study with the goal of finding an alternate access route for truck traffic in the Allentown neighborhood of Tukwila City. Scope of Duties: 1. Support, conduct and oversee the completion of National Environmental Policy Act (NEPA) and State Environmental Policy Act (SEPA) documents, including cultural resources, Endangered Species Act compliance, Air Quality, Noise Analysis, Environmental Justice. 2. Facilitate discussions and conduct alternatives analysis consistent with NEPA/SEPA while ensuring a transparent, accountable, and equitable process for all project stakeholders. 3. Oversee consultants performing the necessary technical studies for NEPA/SEPA compliance. 4. Write various sections of environmental documents and review and edit other sections prepared by technical specialists. 5. Provide advice and guidance on complex project regulatory issues. 6. Conduct occasional site visits to collect information for environmental analysis. 7. Ensure project quality, scheduling, and budget objectives are clear and met. 8. Take initiative, resolve problems, and identify improved procedures to assure City's needs are met effectively. 9. Strategic mindset with the ability to leverage both team and department resources to be successful. 10. Develop, lead, participate in, and facilitate project teams, as well as internal and external committees including stakeholder advisory groups, technical advisory committees, and other committees or groups. 11. Strong background in project management and stakeholder engagement or the ability to describe how their experience has offered a set of relevant and transferrable skills that allow for success in this position. 12. Preparing documents that are clear, concise, well-written and supported, and could verbally present information understandably and speak persuasively about complex topics to colleagues, city staff, partners, other project stakeholders, and the general public. 13. Effective communicator with varied audiences (elected officials, engineers, project managers, construction managers, agency management, co-workers and the general public) regarding regulatory requirements and compliance options. 14. Strong time management skills and the ability to multi -task. 15. The candidate must exercise a high degree of independent professional judgment in resolving administrative and technical problems within program goals and objectives. 16. The ideal candidate will have experience with transportation planning, capital project delivery, construction management and traffic engineering. 17. Implement a Public Participation Plan, including website and public outreach proposal, to facilitate the public review of status, meetings, studies and other pertinent information throughout the EIS process. 18. Manage the consultant contracts to ensure work products meet the City standards, including reviewing invoices, managing budget and keeping deliverables on track. 19. Coordinate with various City department staff to obtain their input, technical support, project history and other information needed to develop the Environmental Impact Statement (EIS) for finding an alternate access route for truck traffic in Allentown neighborhood of Tukwila.