The URL can be used to link to this page

Home My WebLink AboutTIS 2022-03-07 Item 2A - Contract Amendment #3 - Macadam Road South Water Upgrade and Sidewalk Improvements with PACE EngineersCity of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Adib Altallal, Utilities Engineer CC: Mayor Allan Ekberg DATE: March 4, 2022 SUBJECT: Macadam Rd S. Water Upgrade Project- Design and Construction Mqmt Project No. 90440105 Contract No. 21-022, Amendment No. 3 ISSUE Approve Amendment No. 3 for Contract No. 21-022 with PACE Engineers Inc. (PACE) for the Macadam Rd S. Water Upgrade. Amendment No. 3 includes a fulltime inspector for the duration of the project. BACKGROUND In 2015, the City contracted with PACE as the design consultant for the Macadam Rd S. Water Upgrade Project, along with the Andover Park E Water & Sewer Improvements under Contract No. 15-116. In 2017, the design was put on hold due to construction cost estimates coming in higher than proposed in the 2019-2024 Capital Improvement Program. Due to limited fire flow issues, the project design contract was renewed and the project budget allocated was increased. This project addresses the need for additional capacity and the decision was made to change to a 12 -inch pipe after two fires had erupted during Summer 2021 along the Macadam Road S waterline. The 12 -inch pipe size wit create plenty of redundant capacity and fire storage to minimize liability. In February 2021, Council approved a new project design contract with PACE Engineers. Previous amendments increased design costs, added construction management costs, and included public outreach. DISCUSSION The project has been repeatedly prioritized as a critical Capital Improvement Program project by the Water Department. Due to staff shortage, construction management will need to be contracted out instead of completed in-house. Amendment No. 3 includes a fulltime inspector for the duration of the project. FINANCIAL IMPACT The contract amendment is for $150,062.40, which will bring the contract total to $292,001.56 for the design and construction management services portion of the Macadam Rd S Water Upgrade. The project costs are within budget and are 100% funded by the water enterprise fund. PACE Contract 2021-2023 Design/CM Budget Original Contract $77,339.16 $800,000.00 Amendment No. 1 27,600.00 Amendment No. 2 37,000.00 Amendment No. 3 150,062.40 Total $292,001.56 RECOMMENDATION Council is being asked to approve a supplemental agreement for design and construction management services with PACE in the amount of $150,062.40 for the Macadam Rd S Water Upgrade Project and consider this item on the Consent Agenda at the March 21, 2022 Regular Council Meeting. Attachments: 2021 CIP, Page 61 PACE Supplemental Agreement No. 3 1 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: Macadam Rd S Water Upgrade Project No. 90440105 DESCRIPTION: Design and construct 4,300 LF of 10" waterline in Macadam Rd S from S 144th St to Southcenter Blvd. JUSTIFICATION: Improve fire flow water quality to the north side of Tukwila Hill. STATUS: Project now scheduled for 2021/2022. MAINT. IMPACT: The new waterline will eliminate maintenance time for flushing the dead end line while increasing service reliability. COMMENT: Pedestrian/Bicycle Program grant for sidewalks unsuccessful in 2018, with water funds used as a match. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES Project Location =`IN121kitr- 1Itostho ,10 MAikI, ` W /4'N. Design 68 100 50 50 V Ill 268 Land (R/W) 1 •'' 4 .' 4 . 5 748 0 Const. Mgmt. t m ' 250 50 300 Inirilli 600 Construction 300 300 950 'MMffigigyi '3156 St �� 1,550 TOTAL EXPENSES 68 0 650 400 1,300 0 0 0 0 2,418 FUND SOURCES st . 1,1111Nagi" .16o Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 68 0 650 400 1,300 0 0 0 0 2,418 TOTAL SOURCES 68 0 650 400 1,300 0 0 0 0 2,418 2021 - 2026 Capital Improvement Program 61 2 Project Location =`IN121kitr- 1Itostho ,10 MAikI, ` W /4'N. 110 k V Ill Mil 111 1 •'' 4 .' 4 . 5 748 m S 144 6t, 5 St t m ' , k.v Inirilli 150 S[ ' 'MMffigigyi '3156 St �� i 6t ery :: � S158St �i �` `♦ af��ii�\��i `�\ ��GI51 st . 1,1111Nagi" .16o 2021 - 2026 Capital Improvement Program 61 2 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 21-022 (c) CONTRACT FOR SERVICES Amendment #3 Between the City of Tukwila and PACE Engineers That portion of Contract No. 21-022 between the City of Tukwila and PACE Engineers is hereby amended as follows: Section 04a: 4a. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, will increase the contract amount by $150,000.00, provided that the total amount of payment to the Consultant not exceed $291,939.16 without express written modification of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. Dated this day of , 2022. CITY OF TUKWILA PACE ENGINEERS Allan Ekberg, Mayor Printed Name: xe.tsiA1C T M b /VicS 4J ATTEST/AUTHENTICATED APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk Office of the City Attorney CA Reviewed May 2020 Page 1 of 1 3 (ACE M Engineering Services Company January 25, 2022 Mr. Adib Altallal Public Works City of Tukwila 6300 Southcenter Blvd Tukwila, Washington 98188 Engineers 1 Planners 1 Surveyors Subject: Macadam Road and Sidewalk Improvements- Professional Services Contract Amendment for Construction Inspection Dear Adib: Based on our prior discussions, PACE Engineers Inc. (PACE) is submitting the following contract amendment for City review and approval, to provide full time construction inspection for the Macadam Road Watermain and Sidewalk Improvement Project. This amendment covers costs necessary to provide full time inspection services including necessary support staff as described below. Construction Inspection PACE will provide a full-time inspector for this project as requested by the City. Duties include but are not limited to: • Onsite Inspection • Coordination with Contractor • Coordination with City • Tracking of Quantities • Pay Requests • Project Closeout • Other Tasks as needed. Previously approved scope and budget included responding to RFI's, review of Material Submittals and attendance at the preconstruction meeting. This contract does not include any required special inspections such as compaction testing which will be provided by the City under a separate contract. PACE proposes to provide the services listed above on a time -and -expense basis not to exceed $150,0000. The breakdown for the above fee is shown on the attached budget worksheet. This amount shall not to be exceeded without prior authorization from the City. Again, we are pleased to submit this updated scope of work and budget to support the Macadam Road Watermain and Sidewalk Improvement project through construction bidding. Please do not hesitate to contact me at 425.827.2014 or kenn@paceengrs.com if you have any comments or questions. Sincerely, PACE Engineers, Inc. Kenneth H. Nilsen, P.E. Executive Vice President PACE Engineers, Inc. 11255 Kirkland Way 1 Suite 300 Kirkland, Washington 98033-6715 p 425.827.2014 1 f 425.827.5043 4 www.paceengrs.com PACE Engineers Project Name Project #: Staff Type # (See Labor Rates Table) Staff Type Hourly Rate Drawing/Task Title Task 1- Inspection Support Full time inspection assume 90 days (10 hr days) Project Initiation Project Closeout Coordination Hours Total Labor Total Labor Code Job Title Project Budget Worksheet - 2022 Washington EOR Rates Macadam Road Inspection Support Location: Tukwila Prepared By: Date: KN Billing Group #: Task #: 1/24/2022 Labor Hours by Classification 1 15 81 91 $2,942.40 Total 1 $2,942.40 $250 $165 $150 $115 Sr. Principal Engineer Sr. Engineer Sr. Inspector Project Administrator Hour Total Dollar Total 900 900.0 $135,000 8 8.0 $1,200 8 8.0 $1,200 12 24 24 60.0 $9,720 12.0 24.0 916.0 24.0 $3,000 $3,960 $137,400 $2,760 976.0 $147,120.00 Expenses Reimbursable rate/unit Quantity Cost Postage/Courier Printing Costs Photo/Video Mileage/Travel/Per Diem Miscellaneous $2,942.40 Total 1 $2,942.40 File: Macadam Exhibit B1, Fee Worksheet Subconsultants Utility Locate Mechanical Engineer Electrical Engineer Geotechnical Engineer 1 & C Engineer Subconsultant Subtotal Markup 15% Total' Page 1 of 1 PACE Billed Labor Total Reimbursable Expenses Subconsultants Total Project Budget $147,120.00 $2,942.40 $150,062.40 Printed: 21212022, 4:39 PM 5