HomeMy WebLinkAboutTIS 2022-03-07 Item 2C - Contract - Solid Waste Contract Status UpdateCity of Tukwila
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekanti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/City Engineer
By: Griffin Lerner, Public Works Budget Analyst
CC: Mayor Allan Ekberg
DATE: March 4, 2022
SUBJECT: Solid Waste Contract Status Update
Contract No. 12-027
ISSUE
The City's contract with Waste Management (WM) expires on October 31, 2023. The City is now undergoing a request
for proposals (RFP) process to ensure a smooth transition.
DISCUSSION:
Since the last update on January 18th, staff have incorporated industry review comments and resident feedback, and released
the RFP, with final proposals due April 18. Based on resident feedback from the survey, staff included the following (and more)
in the RFP:
• enhanced language around operational reliability
• a cost estimate for weekly recycling
• performance measures for customer service
PROCESS SCHEDULE (All times Pacific Time)
Event
Staff/Legal Review of Industry Review RFP and Contract
Release Industry Review draft of document set
Release Resident Survey
Industry Review comments due
Resident Survey due
Time Frame
November 2021
December 10, 2021
December 27, 2021
January 4, 2022
January 14, 2022
Release Final RFP to Known Interested Parties
First Round Proposer Questions Due
Second Round Proposer Questions Due
Proposals Due
February 7, 2022
March 7, 2022 3:00 PM PST
March 28, 2022 3:00 PM PDT
April 18, 2022 5:00 PM PDT
Proposal Evaluation, Interviews, Clarifications, Selection
Finalization of Contract
Recommendation to City Council, Council Process
City Executes Contract
Contractor Delivers Transition/Implementation Plan
Container Delivery
Start of Collection Services
April/May, 2022
May/June, 2022
June, 2022
July, 2022
September, 2022
October, 2023
November 1, 2023
FINANCIAL IMPACT
There is no financial impact since the selected vendor will reimburse the procurement costs at the end of this process.
While there will be no financial impact to the city, staff expects that future rates (monthly user fees) will increase
substantially.
RECOMMEDATION
Discussion only.
Attachment: Solid Waste Survey Analysis
11
SOLID WASTE RFP SURVEY
ANALYSIS
ri in erner, Public Works Analyst
12
1
OVERVIEW
s a part of the RFP process, city staff created and administered an online
urvey to assess resident priorities in the next solid waste contract.
Open for three weeks, from December 27 — January 14
eceived 112 responses from nearly every neighborhood in Tukwila
l
Survey measured priorities for next contract; it is not a reflection of current
service
13
RELIABILITY IS A KEY PRIORITY FOR
RESIDENTS
Weighted Importance of Priorities in Solid Waste
Provider
Reliability Customer Service
14
RESIDENTS PREFER THE STATUS QUO IN
GARBAGE COLLECTION
How Frequently Would You Like Garbage to be
Collected?
91%
5%
4%
Every week - keep it the same
Every other week Other (specify)
RESIDENTS EXPRESSED INTEREST IN
MORE FREQUENT RECYCLING
How Frequently Would You Like Recycling to be
Collected?
46%
Every other week - keep it the
same
50%
5%
Every week Other (specify)
[RESIDENTS FEEL COMPOSTING SHOULD
REMAIN AN OPT -IN SERVICE
How Should Composting Incorporated into the
Solid Waste Contract?
32%
It should be mandatory, and
everyone should receive a
composting bill even if that
means a higher cost
59%
It should be an opt -in service
10%
People should address their
own compost outside of the
solid waste provider
17
OTHER INSIGHTS
Need for bulky
item pick-up/drop
off
nterest in options
for difficult to
recycle items
18
RESIDENT PRIORITIES WILL BE REFLECTED
IN THE NEXT CONTRACT
WhatWe Hear
Lwtiu1
Reliability is important
i
Interest in more
frequent recycling
Customer servic
should be responsive t
needs
[1>
IP Incorporated enhanced
language around monitoring
operational performance
Requested a cost
estimate for weekly
recycling
Added performance
measures for customer
service
19