Loading...
HomeMy WebLinkAboutCOW 2022-03-14 Item 4B - Update - Teen and Senior Center Project SitingCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 3/14/22 RB 3/21/22 RB ITEM INFORMATION ITEM No. 4.B. STAFF SPONSOR: NATE ROBINSON & RACHEL B. ORIGINAL AGENDA DATE: 3/14/22 AGENDA ITEM TITLE Teen & Senior Center Project Siting CATEGORY discussion Mtg Date 3/14/22 ® Motion Mtg Date 3/21 /22 ❑ Resolution Mtg Date ❑ Ordinance AN Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ® Admin Svcs ❑ DCD Finance ❑ Fire ❑ P&R ❑ Police ❑ PIF SPONSOR'S SUMMARY The Council is being asked to determine the preferred site for the proposed Tukwila Teen and Senior Center. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Administrative Services COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 3/14/22 3/21/22 MTG. DATE ATTACHMENTS 3/14/22 Informational Memo dated February 4, 2022 Tukwila Teen & Senior Center Project Predesign Report 2 - Siting Contingent Contribution Letter 3/14/22 Informational Memo dated March 3, 2022 9 10 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: City Council FROM: Nate Robinson, Teen Program Specialist Rachel Bianchi, Deputy City Administrator CC: Mayor Ekberg DATE: March 3, 2022 SUBJECT: Teen and Senior Center: Follow Up from the February 14, 2022 Committee of the Whole meeting Below are the questions directed to staff at the February 14, 2022 Committee of the Whole meeting regarding the proposed Teen and Senior Center project, with answers. Staff is happy to answer any further questions. This information will be included in the packet when the item is scheduled to come before the Council in the future. 1. Has this project been evaluated by Crime Prevention through Environmental Design (CPTED)? Please bring back a CPTED analysis. • CPTED is a strategy for existing buildings and sites that has to do with landscaping, lighting, lines of site, etc. Since the building has not been designed, a CPTED analysis is not feasible at this time. However, Sergeant Anderson from the Tukwila Police Department did talk with a number of PD staff from the Community Policing Team, Traffic and Patrol regarding their analysis of the security at each site. Please see attached email from Sergeant Anderson (Attachment 1). 2. What is the financial difference between the two sites? • The City purchased the Star Nursery site in 2018 for $885,000. Staff estimates that the fair market value for that property today is approximately between $1.3 and $1.5 million (a formal appraisal would need to be initiated to arrive at the actual fair market value). The acquisition cost per square foot of the property is: $11.95/sq foot. • The Bartell's site, from our best analysis, would cost approximately $2.3 million to purchase. Purchase of the Bartell's site would take six months minimum to negotiate, and could take longer depending on a variety of factors. The acquisition cost per square foot of the property is estimated to be: $58.85/sq foot. • At this point, the decision before the Council is focused on site selection, which is a discrete step in any project and the major first financial decision of many. It is also the only objective choice currently available as there are too many variables on construction costs without the site being selected and schematic design being completed. • Final project budget will be approved by the City Council. It is important to remember that a site drives a project, as the building is designed to the chosen site. Any site will have discrete costs to develop depending on a variety of factors due to its context. 11 INFORMATIONAL MEMO Page 2 • Arriving at a concrete and accurate financial development cost difference between two very different sites, without the required in-depth site feasibility studies (which could take months, or up to a full year) is not feasible. There are too many variables associated with site characteristics and unknown conditions, this is why Schematic Design is the critical next step to determine the final program and construction cost. • One important financial factor to remember is project delay will result in additional cost escalation due to the current market, which is at around 7% at this time. 3. What is the ratio of teens versus seniors in your siting outreach? • 1,617 letters (property owners and residents) — unknown • In-person and virtual siting meetings — 75% seniors, 15% teens, 10% other • Champions — 13% seniors, 17% teens, 48% rising seniors, 22% other (some of which represent senior populations, but are not seniors themselves) • Web survey — unknown • Social media audience — unknown 4. Why does the report say that there would be fitness on the roof of Bartell's? • The project team has always contemplated a gymnasium inside of the facility, regardless of the site, as well as activating the park across the street if the Bartell's site is chosen. The Bartell's site allows for the amenity of a rooftop garden or other recreation activities (pages 30 and 36), which could provide an opportunity for the building. 5. Is the Star Nursery Site contaminated; why wasn't the Star Nursery site's slope discussed in the report when the slope at Bartell's was mentioned? • The City has not done environmental investigation on either site. This is part of the next phase of the process after a site is chosen. If major issues are found on the preferred site that could have a significant impact on the project, staff will return to the Council with any findings and proposed next steps. Both the architecture and civil assessments in the report (pages 28 and 43) refer to the slope on the Star Nursery site. 6. Is there a development opportunity with the owner of the Bartell's? • The City has not approached the owner of the property with this request. In discussions with City staff, the property owner did not indicate any future plans for redevelopment of the larger site. 7. When did this proposed project start? • The project was the idea of the City Council and was introduced in October of 2020 as a part of the budget process. Refer to Predesign Report 1, Page 9. The Council committed $600,000 in the 2021/2022 biennial budget for feasibility and community engagement. 8. Why did the City decide to send mailings to only people 1,000 feet away from the sites? • The City used multiple communications channels citywide to advertise the larger in-person, virtual open houses and the online survey to encourage all community members to provide their feedback on the proposed sites. In addition to this, staff 12 INFORMATIONAL MEMO Page 3 did send mailings (1,617 letters) focused on the residents and property owners 1,000 feet from the two proposed sites because of the potential impacts around those sites if one is chosen. 9. The document identifies the two final sites — could there have been other options? • The project team identified the initial four sites, two of which came off after talking with HealthPoint and the Community Champions. The motels site was excluded because it became clear in staff's discussions with HealthPoint that there is the potential for more services in our community if there are two different developments. The Newporter site was removed because the Community Champions very clearly indicated they did not think it was an appropriate site. Please refer to the February 14, 2022 Committee of the Whole memo for the information on how the sites were chosen and the final two were arrived at. 10. Who picked the Champions? • The Champions were selected through a broad outreach process that started with a collaboration across City departments and then included partners across the City to identify Champions that could represent the broadest amount of community members. It is important to remember that the Champions were only one part of this process, which included more than 70 community meetings, online engagement and a survey. The Project Team includes community engagement experts brought on specifically to design and implement an inclusive engagement process focused on bringing in voices not typically represented in civic efforts. For more information refer to the Community Engagement chapters in Predesign Reports 1 and 2. 11. What is the price tag? • Staff cannot answer this question at this time. Once the Schematic Design (SD) phase is complete (which equates to 30% design), the City will be able to get a good estimate of the project. The current planning window for cost is between $25 and $50 million. 12. Where is the City getting the money? • The financing plan will be a future discussion and will be informed by which site is selected and finishing schematic design. Staff currently contemplates a mix of grant funds, direct state appropriations, philanthropic and corporate support, as well as City funds. 13. What is the reccurring yearly cost? • Staff cannot answer this question at this time. Once schematic design is complete, there will be an analysis of the estimated cost to operate the facility. 14. Why is this different than the Sullivan Center? • The Sullivan Center is a privately owned facility and not controlled by the City of Tukwila. The programming identified by the community for the proposed Teen and Senior Center include a number of activities and programs that could not be served in the small area of the Sullivan Center, such as a gymnasium, classrooms, separate community rooms and more. Please refer to the Pre -Design 1 report presented to the Council on December 13, 2021. 13 INFORMATIONAL MEMO Page 4 15. What is the size difference between the Sullivan Center and the proposed Teen and Senior Center? • Given the programming needs identified by the community, the proposed Teen and Senior Center would be much larger than the Sullivan Center's meeting room, which is approximately 1,400 square feet. Refer to the Pre -Design Report 1 presented to the Council at the December 13, 2021 meeting, which covers the various programming hubs and representative activities that would take place in each hub. The programming identified by the community for the proposed Teen and Senior Center include a number of activities and programs that could not be served in the small area of the Sullivan Center, such as a gymnasium, classrooms, separate community rooms and more. Please refer to the PreDesign report presented to the Council on December 13, 2021. The programming of the Sullivan Center is managed through an independent (non -City) agent on behalf of the Tukwila Village Community Development Association. 16. What is going into the building? • Please refer to the Pre -Design Report 1 presented to the Council on December 13, 2021 that includes information on the programmatic ideas generated by the community. 17. What in this building is not offered at the Tukwila Community Center? • The proposed Teen and Senior Center building is envisioned to be a place to focus solely on seniors and teens. It would give those two communities dedicated spaces for their various programmatic needs. TCC serves the broader community and is a regional rental facility. Because of this, programming for teens and seniors are sometimes deprioritized for other programs. The proposed new facility would completely prioritize programs and activities for these two communities. • In addition, the direction of the Council was to site this facility in the Tukwila International Boulevard neighborhood specifically to improve access to programs for community members in the area, many of which lack transportation. • Please refer to the Community Assessment found in Predesign Report 2 on pages 27 and Appendix F. 18. Is this a done deal? Can we explore other areas? What are the next steps? • The Council ultimately makes a site selection, so no decisions have been made. Other properties could be reviewed for siting this proposed facility. • After site selection, the Project Team will come to the Council with a proposal for the Schematic Design phase, which is estimated to cost between $1.1 and $1.6 million. • The Council would then determine whether the project moves forward to the Schematic Design phase, which provides 30% design and an initial cost estimate and Council direction to continue. • The next phase is design development, which gets the project to 60% design, an updated cost estimate and includes Council direction. 14 INFORMATIONAL MEMO Page 5 • Construction Documents is the final phase before the Council gives direction to begin construction and includes an updated estimate. • Community engagement and input will be a part of every phase to inform the Council's decision making. • Please refer to the high-level schedule outlined on page 13 of Pre -Design Report 1. 19. If space is unsafe, what is law enforcement doing to make the place safe? • The Tukwila Police Department is actively working to make the community more safe, including the Tukwila International Boulevard neighborhood. Councilmembers are encouraged to go on a ride along with the Community Policing Team to learn more about the Tukwila Police Department's proactive efforts. 20. Are all sites owned by the City? • No. Of the original four sites, the City owns the Newporter and Star Nursery sites. The City is the process of selling the former motels site to HealthPoint. The Bartell's site is privately owned. Please refer to the February 14, 2022 Committee of the Whole memo that discusses the ownership of each of the prospective sites. Ownership of the sites was also covered in Predesign Report 2 on Page 15. 21. What teen programs at the Teen and Senior Center that can't be done at Foster? • Foster High School is under the direction of the Tukwila School District and the City doesn't control activities or programming at Foster High School. That facility likely cannot host the teen -related programming identified by the community in the Predesign Report 1. 22. What senior programs at the Teen and Senior Center that can't be done at the Sullivan Center? • The Sullivan Center is a privately owned facility and not under the control of the City of Tukwila. The programming identified by the community for the proposed Teen and Senior Center includes a number of activities and programs that could not be served in the small area of the Sullivan Center, such as a gymnasium, classrooms, separate community rooms and more. Please refer to the Pre -Design report presented to the Council on December 13, 2021 agenda. 23. What is the timeframe, including when the City would break ground and when it would open? • The timeframe is dependent on funding. If funding were secured tomorrow, it is likely the center could open within three years. Please refer to the high-level schedule outlined on page 13 of Pre -Design Report 1. 24. The Star Nursery site was purchased with Public Safety Plan bond funds. Can the City repurpose the property for a different use and what would the process be? • Vicky Carlsen, Finance Director, met with Bond Counsel on Friday, February 25. The City's Bond Counsel has indicated that the City can repurpose the property for a different use. There are specific steps that the City must undertake to make this transition, and Bond Counsel will provide step by step directions on how that could be accomplished. 15 INFORMATIONAL MEMO Page 6 Attachment 1 — Email from Sergeant Anderson Hey Rachel, So good to catch up with you a bit this morning. Below are my pros/cons lists for both locations as we discussed this morning: • Bartell's Pad o Pros • Highly Accessible on foot or by bus • Close proximity to schools and park (Cascade View) • Location already ensures good lighting and visibility from surrounding businesses/patrons • Cons • Located in one of the largest areas in the city for drugs and violent crime historically • Parking issues with neighbors (Bartell's and Walgreens) could surface • Could attract undesirable individuals not frequenting or associated with Teen/Senior center • Star Nursery Lot • Pros • Easily and safely accessible from Foster High School via side walked 42nd Ave S. • Located in relatively quiet residential neighborhood • Easily accessible for pedestrians and close to bus routes • Size of lot should allow for adequate parking o Cons • Louder teen activities may result in noise complaints due to location amongst neighborhood • Not as centrally located as Bartell pad Overall recommendation would be Star Nursery site and it's a bonus that it's land the city already owns. I believe this location would save a lot of headaches in the long run and would still be just as accessible. Hope this helps a bit but I'm sure your notes are better than this quick list! Let me know if you have any other ideas or thoughts. Thanks again Rachel. Tukwila Police Department An Accredited Agency Zack Anderson Sergeant Community Police Team 206 -433 -7187 -Desk Fax: 206-244-6181 Email: Z.Anderson@TukwilaWA.pov 15005 Tukwila International Blvd — Tukwila, Washington 98188 "The City of opportunity, the community of choice." 16