HomeMy WebLinkAboutReg 2022-03-21 Item 5C - Contract Amendment #3 - Macadam Road South Water Upgrade with PACE Engineers for $150,062.40lit AO
COUNCIL AGENDA SYNOPSIS
Initials
Aleeting Date
Prepared by
Mayor's review
Council review
03/21/22
JR
ITEM INFORMATION
ITEM No.
5.C.
29
STAFF SPONSOR: ADIB ALTALLAL
ORIGINAL AGENDA DATE: 03/21/22
AGENDA ITEM TITLE Macadam Rd S. Water Upgrade Project
Design and Construction Mgmt Supplemental Agreement No. 3
CATEGORY ❑ Discussion
Mtg Date
0
Motion
Date 03/21/22
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑Council ❑Mayor HR DCD ❑Finance ❑Fire TS ❑P&R ❑Police
BPIF ❑Court
SPONSOR'S PACE has been working on the design and construciton management services for the
SUNLVARY Macadam Rd S. Water Upgrade Project. Due to internal staffing capacity, there is a need for
a full time inspector for the duration of the project. Supplemental Agreement No. 3
supports the costs of a full time inspector and remains within budget. Council is being
asked to approve PACE's Supplemental Agreement No. 3 to Contract No. 21-022 for
$150,062.40, for a total contract amount of $292,001.56.
REVIEWED BY
0 Trans&Infrastructure
❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev.
❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: KATE KRIJLLER
❑ LTAC
DATE: 03/07/22
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMII
Public Works Department
Approval; Forward to Regular Consent Agenda
IEE Unanimous
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$150,062.40 $800,000.00 $0.00
Fund Source: WATER ENTERPRISE
Comments: page 61, 2021-2026 CIP
MTG. DATE
RECORD OF COUNCIL ACTION
03/21/22
MTG. DATE
ATTACHMENTS
03/21/22
Informational Memorandum dated 03/04/22
2021-206 CIP, page 6
PACE Supplemental Agreement No 3
Minutes from Transportation and Infrastructure Committee meeting of 03/07/22
29
30
City of Tukwila
Public Works Department - Hari Ponnekanti, Director/City Engineer
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/City Engineer
BY: Adib Altallal, Utilities Engineer
CC: Mayor Allan Ekberg
DATE: March 4, 2022
SUBJECT: Macadam Rd S. Water Upqrade Project- Design and Construction Mcimt
Project No. 90440105
Contract No. 21-022, Amendment No. 3
ISSUE
Approve Amendment No. 3 for Contract No. 21-022 with PACE Engineers Inc. (PACE) for the Macadam Rd S. Water
Upgrade. Amendment No. 3 includes a fulltime inspector for the duration of the project.
BACKGROUND
In 2015, the City contracted with PACE as the design consultant for the Macadam Rd S. Water Upgrade Project, along with
the Andover Park E Water & Sewer Improvements under Contract No. 15-116. In 2017, the design was put on hold due to
construction cost estimates coming in higher than proposed in the 2019-2024 Capital Improvement Program. Due to limited
fire flow issues, the project design contract was renewed and the project budget allocated was increased. This project
addresses the need for additional capacity and the decision was made to change to a 12 -inch pipe after two fires had erupted
during Summer 2021 along the Macadam Road S waterline. The 12 -inch pipe size will create plenty of redundant capacity and
fire storage to minimize liability.
In February 2021, Council approved a new project design contract with PACE Engineers. Previous amendments increased
design costs, added construction management costs, and included public outreach.
DISCUSSION
The project has been repeatedly prioritized as a critical Capital Improvement Program project by the Water Department. Due
to staff shortage, construction management will need to be contracted out instead of completed in-house. Amendment No. 3
includes a fulltime inspector for the duration of the project.
FINANCIAL IMPACT
The contract amendment is for $150,062.40, which will bring the contract total to $292,001.56 for the design and construction
management services portion of the Macadam Rd S Water Upgrade. The project costs are within budget and are 100%
funded by the water enterprise fund.
PACE Contract 2021-2023 Design/CM Budget
Original Contract $77,339.16 $800,000.00
Amendment No. 1 27,600.00
Amendment No. 2 37,000.00
Amendment No. 3 150,062.40
Total $292,001.56
RECOMMENDATION
Council is being asked to approve a supplemental agreement for design and construction management services with PACE in
the amount of $150,062.40 for the Macadam Rd S Water Upgrade Project and consider this item on the Consent Agenda at
the March 21, 2022 Regular Council Meeting.
Attachments: 2021 CIP, Page 61
PACE Supplemental Agreement No. 3
31
32
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2021 to 2026
PROJECT: Macadam Rd S Water Upgrade
DESCRIPTION:
JUSTIFICATION:
STATUS:
MAI N T. IMPACT:
COMMENT:
Project No. 90440105
Design and construct 4,300 LF of 10" waterline in Macadam Rd S from S 144th St to Southcenter Blvd.
Improve fire flow water quality to the north side of Tukwila Hill.
Project now scheduled for 2021/2022.
The new waterline will eliminate maintenance time for flushing the dead end line while increasing service
reliability.
Pedestrian/Bicycle Program grant for sidewalks unsuccessful in 2018, with water funds used as a match.
FINANCIAL Through Estimated
(in $000's)
2019 2020 2021
2022 2023 2024 2025 2026 BEYOND TOTAL
EXPENSES
Design
68
100
50
50
268
Land (R/W)
0
Const. Mgmt.
250
50
300
600
Construction
300
300
950
1,550
TOTAL EXPENSES
68
0
650
400
1,300
0
0
0
0
2,418
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
68
0
650
400
1,300
0
0
0
0
2,418
TOTAL SOURCES
68
0
650
400
1,300
0
0
0
0
2,418
2021 - 2026 Capital Improvement Program
61
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fr am
33
34
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number: 21-022 (c)
CONTRACT FOR SERVICES
Amendment #3
Between the City of Tukwila and PACE Engineers
That portion of Contract No. 21-022 between the City of Tukwila and PACE Engineers is
hereby amended as follows:
Section 04a:
4a. Payment for the work provided by the Consultant shall be made as provided on
Exhibit "B" attached hereto, will increase the contract amount by $150,000.00, provided that
the total amount of payment to the Consultant not exceed $291,939.16 without express
written modification of the Agreement signed by the City.
All other provisions of the contract shall remain in full force and effect.
Dated this
CITY OF TUKWILA
day of , 2022.
Allan Ekberg, Mayor
PACE ENGINEERS
Printed Name:
ez;),/ t1,7-
/1)1,6,54/1.
ATTEST/AUTHENTICATED APPROVED AS TO FORM
Christy O'Flaherty, MMC, City Clerk Office of the City Attorney
CA Reviewed May 2020
Page 1 of 1
35
36
PACE
An Engineering Services Company
January 25, 2022
Mr. Adib Altallal
Public Works
City of Tukwila
6300 Southcenter Blvd
Tukwila, Washington 98188
Planners yors
Subject: Macadam Road and Sidewalk Improvements- Professional Services Contract
Amendment for Construction Inspection
Dear Adib:
Based on our prior discussions, PACE Engineers Inc. (PACE) is submitting the following contract
amendment for City review and approval, to provide full time construction inspection for the Macadam
Road Watermain and Sidewalk Improvement Project. This amendment covers costs necessary to provide
full time inspection services including necessary support staff as described below.
Construction Inspection
PACE will provide a full-time inspector for this project as requested by the City. Duties include but are
not limited to:
• Onsite Inspection
• Coordination with Contractor
• Coordination with City
• Tracking of Quantities
• Pay Requests
• Project Closeout
• Other Tasks as needed.
Previously approved scope and budget included responding to RFI's, review of Material Submittals and
attendance at the preconstruction meeting. This contract does not include any required special
inspections such as compaction testing which will be provided by the City under a separate contract.
PACE proposes to provide the services listed above on a time -and -expense basis not to exceed
$150,0000. The breakdown for the above fee is shown on the attached budget worksheet. This amount
shall not to be exceeded without prior authorization from the City.
Again, we are pleased to submit this updated scope of work and budget to support the Macadam Road
Watermain and Sidewalk Improvement project through construction bidding. Please do not hesitate to
contact me at 425.827.2014 or kenn@paceengrs.com if you have any comments or questions.
Sincerely,
PACE Engineers, Inc.
Kenneth H. Nilsen, P.E.
Executive Vice President
:,ACI.. f....r giineers Inc.
11255 Kirkland Way Suite 300
Kirkland, Waslhiingtoin 98033-5715
p 425.827.2014 f 425.827.5043
www. paceeing rs. c or3 7
Engineers
Project Name
Project#:
Macadam Road Inspection Support
Billing Group #:I
Project Budget Worksheet - 2022 Washington EOR
Location:1
Tukwila
Task #:
Prepared By:
Date:
KN
1/24/2022
De # (See Labor Rates Table)
De Hourly Rate
/Task Title
Labor Hours by Classification
Labor
Code
Job
Title
1 15 = 81 = 91
$250
$165
$150
$115
Sr. Principal
Engineer
Sr. Engineer
Sr. Inspector
Project Administrator
Hour
Total
Dollar
Inspection Support
me inspection assume 90 days (10 hr days)
900
_
_ _
900.0
$1
ct Initiation
8
8.0
ct Closeout
8
8.0
Jination
12 24 24
_
_ _
60.0
otal12.0i
)tal
24.0= 916.0=
$3,000 $3,960 = $137,400 =
24.0:
$2,760: _
_ _ _
976.0
$147
PACE Billed Labor Total
Reimbursable Expenses
Subconsultants
Total Project Budget[I
as
Reimbursable
Quantity i Cost
Subconsultants
rate/unit
Utility Locate
Mechanical Engineer
Electrical Engineer
Geotechnical Engineer
I & C Engineer
Subconsultant Subtotal '
/Courier
Costs
'ideo
/Travel/Per Diem
neons
=
$2,942.40
$147,120.00
$2,942.40
$150,062.40
Markup
Total)
15%
Total
I $2,942.40
City of Tukwila
City Council Transportation & Infrastructure Services Committee
Meeting Minutes
March 7, 2022 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency
Councilmembers Present: Kate Kruller, Chair; Mohamed Abdi, Tosh Sharp
Staff Present: David Cline, Hari Ponnekanti, Seong Kim, Adib Altallal, Griffin Lerner,
Adam Cox, Eric Dreyer
Chair Kruller called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Amendment: Macadam Road South Water Upgrade and Sidewalk Improvements Project
Staff is seeking Council approval of Amendment No. 3 to Contract No. 21-22 with PACE
Engineers, Inc. in the amount of $150,062.40 for the Macadam Road South Water Upgrade
Project. The amendment includes a fulltime inspector.
Committee Recommendation
Unanimous approval. Forward to March 21, 2022 Regular Consent Agenda.
B. Grant Application: 42nd Avenue South Bridge Replacement Project
Staff is seeking Committee approval to apply for $8,429,000 in Rebuilding American
Infrastructure with Sustainability & Equity (RAISE) grant funding for the 42nd Avenue South
Bridge Replacement Project. Mr. Cline indicated that staff will be recommending
replacement of the bridge at its current location and further discussion will occur at the next
meeting.
Item(s) for follow-up:
• Provide survey link to Councilmembers for assistance with constituent outreach.
• Send BNSF, WDOT, and Representative Hackney letters to the Allentown listserv.
• Add link to traffic calming priority projects on Neighborhood Traffic Calming website.
Committee Recommendation
Unanimous approval.
C. Solid Waste Contract Status Update
Staff briefed the Committee on the status of the RFP process. Councilmembers and staff
discussed overall community outreach efforts in the city.
Committee Recommendation
Return to Committee.
39