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Home My WebLink AboutReg 2022-03-21 Item 7 - Purchase - 2 Lifts for New Fleet and Facilities Shop / Transfer Existing Equipment for $64,698.87COUNCIL AGENDA SYNOPSIS Initials ITEM NO. '" Meeting Date Prepared by Mayor's review Council review 3/21/22 BR ITEM INFORMATION STAFF SPONSOR: CODY LEE GRAY ORIGINAL AGENDA DATE: 3/21/22 AGENDA ITEM TITLE Fleet & Facilities Public Works Shop - Equipment Purchase & Transfer CATEGORY ❑ Discussion Mtg Date 0 Motion Mtg Date 3/21/22 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police A PIr SPONSOR'S The new Fleet & Facilities Heiser building has three lift bays for repair of fleet vehicles. To SUMLMARY fullfill lift capacity, Fleet & facilities will need to relocate an existing lift and purchase two new lifts for the Heiser building, including one 20,000 Ib. capacity 2 -post lift and one 16,000 Ib. 2 -post lift with 3 -stage front and rear arms. Council is being asked to approve the purchase of two lifts, including shipping and installation, from Shop Equipment Co., Inc. and the transfer of existing shop equipment in the amount of $64,698.87. REVIEWED BY 0 Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 3/21/22 COMMITTEE CHAIR: KATE KRULLER RECOMMENDATIONS: SPONsoR/AD\HN. Department of Public Works COM 1I IEE Unanimous Approval; Forward to Regular Council Meeting COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $64,698.87 $572,000 $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 3/21/22 MTG. DATE ATTACHMENTS 3/21/22 Informational Memorandum dated 3/18/22 2021 CIP, pg 56 Shop Equipment Co., Inc. Purchase Estimate Shop Equipment Co., Inc. Transfer Estimate 67 68 City of Tukwila Public Works Department - Hari Ponnekanti, City Engineer Engineer INFORMATIONAL MEMORANDUM Allan Ekberg, Mayor TO: Transportation & Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/ City Engineer By: Cody Gray, Operations Manager — Fleet, Facilities & Street Maintenance Garron Herdt, Fleet Superintendent DATE: March 18, 2022 SUBJECT: Fleet & Facilities Public Works Shop - Equipment Issue Approve the purchase of two lifts for the new Fleet & Facilities Shop and the cost of moving one existing lift and one crane from the George Long Shop to the new facility. Background The new Fleet & Facilities Heiser building has three lift bays for repair of fleet vehicles. The original plan accounted for the purchase of one lift and the relocation of two lifts from the George Long building. However, one of the existing lifts is obsolete and has subsequently suffered mechanical issues rendering it unusable. As a result, the City will need to purchase a second new lift to meet capacity needs of the Heiser building. The existing rotary 2 -post hoist lift and a heavy-duty crane will move to the new shop as well. Discussion Fleet Services reached out to four potential vendors to relocate the existing lift and purchase two lifts - one 20,000 Ib. capacity 2 -post lift and one 16,000 Ib. 2 -post lift with 3 -stage front and rear arms. The attached quote from Shop Equipment Co., Inc. was the lowest responsive bid. Financial Impact Costs for purchasing and moving the vehicle lifts will be 100% funded from the Fleet Replacement budget in the 501 Fund. The Fleet Replacement budget is more than sufficient to cover these costs. Cost Estimate Fleet Replacement Budget Two new lifts $58,291.05 $572,000 Transfer existing lift & crane 6,407.82 Total $64,698.87 Recommendation Council is being asked to approve the purchase of two (2) lifts, including shipping and installation, from Shop Equipment Co., Inc. and the transfer of existing shop equipment in the amount of $64,698.87 and consider this item same day at the March 21, 2022 Regular Council Meeting. Attachment: 2021 CIP, page 56 Shop Equipment Co., Inc. Purchase Estimate Shop Equipment Co., Inc. Transfer Estimate Fleet &Facility Services-14000interurbanAvenue, Tukwila, WA 98168 -206-431-0166 Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwiIQWAgov 69 70 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: Public Works Shops Project No. 91630601 DESCRIPTION: Construct a new City Public Works maintenance and operations center, combining all operational functions at one location. Facility may also include a City Clerk & Police Records Center and Police evidence storage. Existing Public Works operations and maintenance areas are inadequate structurally and seismically. Current JUSTIFICATION: land for staging dirt and vactor materials is only temporary. Project includes selling dirt/vactor land, Minkler Shops, and George Long Shops to acquire the real estate to build an equipment operations center that meets current STATUS: Separate from the Public Safety Plan. Was formerly known as City Maintenance Facility. MAINT. IMPACT: Improves safety and efficiency for First Responders and maintenance operations. COMMENT: Based on usage and benefits, it is estimated that the Water, Sewer, and Surface water enterprise funds will fund 50% of the Public Works Shops with the other 50% funded by Streets, Facilities, & Equipment Rental. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES Design/PM 722 300 500 1,522 Land (R/W) 25,462 25,462 Const. Mgmt. 11 1,050 1,061 Construction 14 624 7,517 20,000 20,000 48,155 TOTAL EXPENSES 26,209 924 8,567 0 500 20,000 20,000 0 0 76,200 FUND SOURCES Enterprise Funds 8,572 462 4,284 250 20,000 33,568 Councilmatic Bond 5,572 20,000 25,572 REET/ Funds 3,000 3,000 6,000 General Fund 462 1,283 250 1,995 306 Fund Balance 9,065 0 0 0 0 (20,000) 20,000 0 0 9,065 TOTAL SOURCES 26,209 924 8,567 0 500 20,000 20,000 0 0 76,200 2021 - 2026 Capital Improvement Program 56 71 72 Shop Equipment Co., Inc. ooww11111111 wuuuu „„„, 11111111111111111111111 Aurora, OR 97002 QUOTE Estimate # Phone # 503.620.2794 Fax # 503.620.1763 18749 Ship To City of Tukwilla 14000 Inner Urban Ave S Tukwila, WA 98068 Date Terms Rep 11/16/2021 Net 10 days PJ Qty Item Description Cost Total Move Rotary two post hoist. UNIT 9601 1 1 1 2 Move Move SC Material - Install 1,500.00 3,500.00 450.00 185.00 1,500.00T 3,500.00T 450.00T 370.00T Move CraneI Service Call I Q0 EPDXY ANCHOR PACKAGE Sales Tax (10.1%) $587.82 Total $6,407.82 Signature 73 Shop Equipment Co., Inc. Aurora, OR 97002 QUOTE Estimate # Phone # 503.620.2794 Fax # 503.620.1763 18858 Ship To City of Tukwila 14000 Inner Urban Ave S Tukwila, WA 98068 Date Terms Rep 2/1/2022 Net 10 days PJ Qty Item Description Cost Total 16,000 LB CAPACITY 2 POST UNIT 9616 1 1 1 1 1 1 1 1 1 1 2 CH-CL16-3S S&H S&H Install 2p Hyd. oil CH-CL20 S&H S&H Install 2p Hyd. oil Material - Install 21,598.58 1,195.00 1,263.00 1,500.00 35.00 22,849.15 1,263.00 1,335.00 1,500.00 35.00 185.00 21,598.58T 1,195.00T 1,263.00T 1,500.00T 35.00T 22,849.15T 1,263.00T 1,335.00T 1,500.00T 35.00T 370.00T Symmetric cargo vehicle 2 -post lift, 3 -stage front and 3 -stage rear arms (174 in. height) - Designed specifically for cargo van style carrying vehicles. Shipping & Handling Freight Surcharge Install 2 post, less electrical (208/230 VAC, single phase on a 30 amp service). Hydraulic oil for lift power unit 20,000 LB CAPACITY 2 POST UNIT 9617 Challenger 20,000 lb capacity Symmetric 2 -post lift, 2 -stage front and 2 -stage rear arms, single point air actuated lock release (174 in. height) Shipping & Handling Freight Surcharge Install 2 post, less electrical (208/230 VAC, single phase on a 30 amp service). Hydraulic oil for lift power unit Hilti Anchor Package Sales Tax (10.1%) $5,347.32 Total $58,291.05 Signature 74