HomeMy WebLinkAboutFIN 2022-03-28 COMPLETE AGENDA PACKETCity of Tukwila
Finance and Governance
Committee
De'Sean Quinn, Chair
O Kate Kruller
O Cynthia Delostrinos Johnson
AGENDA
MONDAY, MARCH 28,2022-5:30 PM
Distribution:
D. Quinn
K. Kruller
C. Delostrinos Johnson
T. McLeod
K. Hougardy
M. Abdi
T. Sharp
Mayor Ekberg
D. Cline
R. Bianchi
C. O'Flaherty
A. Youn
L. Humphrey
THIS MEETING WILL BE CONDUCTED BOTH ON-SITE AT TUKWILA CITY HALL
AND ALSO VIRTUALLY, BASED ON THE GOVERNOR'S PROCLAMATION 20-28.
ON-SITE PRESENCE WILL BE IN THE DUWAMISH CONFERENCE ROOM
(2ND FLOOR, 6300 SOUTHCENTER BOULEVARD)
THE PHONE NUMBER FOR THE PUBLIC TO LISTEN TO THIS
MEETING IS: 1-253-292-9750, Access Code 49933731#
Click here to: Join Microsoft Teams Meeting
For Technical Support during the meeting call: 1-206-433-7155.
Item
Recommended Action
1. BUSINESS AGENDA
a. An ordinance regarding the Juneteenth holiday.
a. Forward to 4/11 C.O.W.
Pg.1
Rachel Bianchi, Deputy City Administrator
and 4/18 Regular Mtg.
b. Approval of a GIS Technician position for 1 year
b. Forward to 3/28 C.O.W.
P9.5
to support completion of the Public Works As -Built
and 3/28 Special Meeting
Drawings Project.
Consent Agenda.
Joel Bush, Chief Technology Officer; and
Hari Ponnekanti, Public Works Director/City Engineer
2. MISCELLANEOUS
Next Scheduled Meeting: April11, 2022
S. The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk's Office at 206-433-1800 (TukwilaCityClerk@TukwilaWA.gov) for assistance.
TO:
FROM:
CC:
DATE:
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
Finance and Governance Committee
Rachel Bianchi, Deputy City Administrator
Mayor Ekberg
March 7, 2022
SUBJECT: Adding Juneteenth to the List of Legal Holidays
ISSUE
On June 15, 2020 the City Council adopted Resolution 1992, commemorating Juneteenth of
each year as an annual celebration of African American emancipation. Since then, many
jurisdictions including the Federal and State governments, King County, City of Seattle and
other smaller jurisdictions in the State and around the country have added Juneteenth as a paid
holiday. Collectively, these jurisdictions have designated Juneteenth as a way to commemorate
the end of slavery in the United States and the profound impact of slavery and subsequent
emancipation on generations of Americans.
BACKGROUND
Current City paid holidays are codified in the Tukwila Municipal Code (TMC) 2.52.030, which
could be amended by ordinance. State law allows for local legislative bodies to determine local
holiday schedules pursuant to RCW 1.16.050(6) which states, in pertinent part:
(6) Nothing in this section may be construed to have the effect of adding or deleting the
number of paid holidays provided for in an agreement between employees and employers
of political subdivisions of the state or as established by ordinance or resolution of the
local government legislative authority.
DISCUSSION
Any changes to City paid holidays would need to be bargained with the City's labor partners. It
is unlikely that any labor group would agree to replace Juneteenth with another holiday. The
City conceded adding the Juneteenth holiday to the Commanders, Sergeants and United
Steelworkers contracts at their request during this past bargaining cycle.
In drafting the proposed ordinance, staff noticed that the TMC is not current with the number of
floating holidays provided to staff. The TMC indicates one floating holiday, but collective
bargaining agreements and years of past practice afford staff two floating holidays. It is unclear
why this change was not made when the second floating holiday was enacted, but staff
recommends making this change to the TMC now.
FINANCIAL IMPACT
While there is a financial impact associated with adding another paid holiday to the City's
offerings, it is difficult to determine the actual cost. There would be hard costs associated with
the Police (largely the Patrol division, with minor impact on Records) and Fire (Suppression
only) Departments as those departments collectively cannot take specific days off in the same
way as other City employees. In addition, there would be a small increase in standby pay for
Public Works staff. For the other unions there could be soft costs associated with the loss of
those hours, and that is variable across departments and individuals. Staff estimates the
financial cost to be under $100,000 per year.
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INFORMATIONAL MEMO
Page 2
RECOMMENDATION
The Committee is being asked to approve the proposed ordinance and send the item for
discussion at the Committee of the Whole on Monday, April 11, 2022. Should the Council
agree, the item could be adopted at the April 18, 2022 Regular Meeting.
ATTACHMENTS
Proposed ordinance adding Juneteenth to the list of City holidays
2
DRAFT
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 1663 §1,
SUBPARAGRAPH A, "LEGAL HOLIDAYS," AS CODIFIED AT
TUKWILA MUNICIPAL CODE SECTION 2.52.030.A, TO ADD THE
NINETEENTH OF JUNE, RECOGNIZED AS JUNETEENTH, TO THE
LIST OF LEGAL HOLIDAYS; PROVIDING FOR SEVERABILITY;
AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the Washington State Legislature recently passed House Bill 1016, effective
July 25, 2021, and codified as RCW §1.16.050(f), establishing the Nineteenth of June,
recognized as Juneteenth, or "Juneteenth Independence Day," as a state legal holiday. This
holiday memorializes when news of the Emancipation Proclamation and the end of the Civil
War reached Galveston, Texas and all enslaved persons were freed; and
WHEREAS, in furtherance of the sentiments expressed in City of Tukwila Resolution No.
1992, passed June 15, 2020, Juneteenth celebrates African American emancipation, provides
an opportunity to celebrate freedom and liberty, and serves as a reminder of our collective
history and our responsibility to never stop advocating for, and working towards, true racial
equality; and
WHEREAS, to recognize this important day, the City Council desires to amend the
Tukwila Municipal Code to establish Juneteenth as a legal holiday for the City; and
WHEREAS, clarifying language regarding floating holidays is needed to align with current
City practice, policy, and agreements;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. TMC Section 2.52.030.A Amended. Ordinance No. 1663 §1, as codified at
Tukwila Municipal Code Section 2.52.030, subparagraph A, "Legal Holidays," is hereby
amended to read as follows:
A. Unless otherwise provided in applicable collective bargaining agreements, all
employees shall receive the following holidays off with 8 hours' compensation at their
regular straight -time hourly rate of pay:
CC: Legislative Development\Juneteenth as a Legal Holiday strike-thru 3-9-22
KS:bjs Review and analysis by Barbara Saxton
Page 1 of 2
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New Year's Day January 1
Martin Luther King, Jr. Day 3rd Monday of January
President's Day 3rd Monday of February
Memorial Day Last Monday of May
Juneteenth June 19
Independence Day July 4
Labor Day 1st Monday of September
Veteran's Day November 11
Thanksgiving Day 4th Thursday of November
Day after Thanksgiving Day Friday
Christmas Day December 25
One Two (2) Floating Holidays At employee's choice
Section 2. Corrections by City Clerk or Code Reviser Authorized. Upon approval
of the City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to other
local, state or federal laws, codes, rules, or regulations; or ordinance numbering and
section/subsection numbering.
Section 3. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to be
invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity
or unconstitutionality shall not affect the validity or constitutionality of the remaining portions
of this ordinance or its application to any other person or situation.
Section 4. Effective Date. This ordinance or a summary thereof shall be published in
the official newspaper of the City and shall take effect and be in full force five days after
passage and publication as provided by law. Consistent with Washington State House Bill
1016, Juneteenth shall be first recognized as a City holiday on June 19, 2022.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular Meeting thereof this day of , 2022.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Allan Ekberg, Mayor
APPROVED AS TO FORM BY: Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
Office of the City Attorney
CC: Legislative Development\Juneteenth as a Legal Holiday strike-thru 3-9-22
KS:bjs Review and analysis by Barbara Saxton
4
Page 2 of 2
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekanti, Director/City Engineer
INFORMATIONAL MEMORANDUM
TO: Finance & Governance Committee
FROM: Joel Bush, Chief Technology Officer and Hari Ponnekanti, PW Director
BY: Tami Eberle -Harris, TIS Project Analyst
DATE: March 28, 2022
SUBJECT: GIS Technician, 1 year position
ISSUE
Requesting temporary 1 -year GIS Technician to support completion of the As -built project and provide GIS
assistance.
"As -built" refers to a drawing the designer, engineer or contractor of a construction project will create after
successfully completing the project, that shows how the structure was built.
BACKGROUND
In 2021, Public Works approved funding from its existing departmental budget for a temporary 7 -month
position to begin the As -built project. The As -built project is a multi -phased project focused on bringing
more visibility to As-builts and assets around the city. It includes incorporating As-builts and supporting
documents into Laserfiche with pertinent meta data, and providing access to those documents via a map
viewer. Having this information available electronically on a map is useful for staff both in the office and in
the field, and reduces the time spent searching for files and understanding where the assets are
geographically located. It also gives staff the ability to compare what is currently in GIS to what information
is contained in the As -built, essentially providing a QC tool for existing data. The tool is currently available
to staff, but in the future could be public facing and support public records requests.
Phase I: Incorporate currently available electronic As-builts into Laserfiche and GIS map viewer
• Review the existing log file, identify and confirm meta -data
• Provide the files to City Clerk's office for importing into Laserfiche
• Integrate with GIS by drawing a polygon around the area and linking to Laserfiche
Phase 2: Organize and Incorporate paper As-builts
• Organize existing paper As -built records, log meta -data
• Prepare document for digitization by outside vendor
• Incorporate into Laserfiche and GIS
Phase 3: Develop process and procedures to continue to incorporate new As-builts into the systems as
they are received
DISCUSSION
In collaboration with TIS and the City Clerk's office, the temporary staff member was able to successfully
complete approximately 70% of Phase I - integrating a large portion of the existing electronic as-builts into
Laserfiche and GIS.
Additional resources of a GIS technician for a 1 -year term is needed to continue on all phases of the As -
built project. This employee would be responsible for organizing electronic files and integrating the data
into existing systems, providing GIS collection and review of assets as needed, and collaborating on 5
INFORMATIONAL MEMO
Page 2
the mapping, in order to improve the overall management of the City's assets. The employee would
report to TIS in order to work closely with the existing city-wide GIS efforts, with oversight by Public
Works.
FISCAL IMPACT
70% of the costs associated with this effort will be distributed between the 2 CIP projects funded by
enterprise utility (water and sewer GIS inventory Project numbers 81640104 and 80540202) as 70% of the
as-builts are in those divisions. The enterprise funds can absorb this cost within their existing budgets. The
remaining 30%, or approximately $30,000 , would be needed from the general fund. Public Works has
salary savings in 2022 that can cover the 2022 General Fund allocation. Staff will evaluate in the
2023/2024 budget process opportunities to extend this work if possible.
Staff estimates the fully loaded cost of this position, including wages and benefits, to be approximately
$100,000, with a wage at $30 per hour and benefits.
RECOMMENDATION
The Committee is being asked to consider creating a temporary 1 -year GIS Technician position to
complete the As -built project and provide GIS support for Public Works. If the Committee is in support,
staff asks that this item go to the March 28, 2022 Committee of the Whole and Special meeting. The
request to expedite is due to the fact that the allowable hours for the current person doing this work will
expire 4/4/22.
ATTACHMENTS
GIS Technician Position Description
6
GIS Inventory Technician Job description
This position performs technical and field work to support Public Works records
management and GIS efforts. The incumbent is responsible for organizing electronic
files and integrating the data into existing systems, providing GIS collection and review
of existing GIS inventory assets, and collaborating on the mapping of that inventory, to
improve the overall management of the City's assets.
Salary Range: $30.00 Hourly
Essential Duties and Responsibilities
• Assisting with interpreting as -built drawings, imagery, and related source
documents.
• Identifying and documenting relevant meta data for as-builts.
• Assisting with preparing documents and digitized files for incorporation into digital
records center.
• Assisting in the creation of GIS polygons representing project areas and linking
to related documents.
• Perform routine data management tasks to ensure accuracy, integrity, and
completeness.
• Identifying problems, establishing facts, and drawing valid conclusions.
• May conduct system inventories, assembles records, and coordinates updates to
master geodatabase with correct information.
• Uses asset management software, ESRI products, Laserfiche, and Trakit
software to enter, track, and retrieve data for the various systems; and prepare
reports as assigned.
• Operates basic survey equipment including, but not limited to, a handheld GPS
data collection unit
• Edits file geodatabases with corrected information obtained from field and office
work.
• Maintains a basic knowledge and understanding of current civil engineering and
design principles, theories, practices and techniques.
• Establishing and maintaining cooperative working relationships with department
heads, managers, supervisors, employees.
Knowledge, Skills and Abilities
• Reading and understanding technical material.
• Organizing with the ability to prioritize work and exercise independent judgment,
wisdom, common sense, and initiative.
• Current principles, practices, terminology, and trends in Geographic Information
Systems usage and modern land-based mapping application theory.
• Standard business applications including software required to accomplish the
essential functions listed; •Microsoft Office 365 •Relational Database
Management Systems (RDBMS) •ESRI GIS •Asset Management systems
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Education, Experience
• High School diploma or GED equivalent
• One year of experience with databases and digitizing as -built drawings plans is
preferred.
Preferred:
A candidate with experience in ESRI ArcGISPro software; editing geodatabases within
a multiuser GIS (enterprise -level) environment; and/or GIS data maintenance and
geoprocessing is highly desirable.
Some post -secondary education related to Information Technology, GIS, Geography,
Civil Engineering, or related field AND some experience with utilizing geographic
information systems including ESRI suite of products; OR an equivalent combination of
education, training, and experience.
This position is a temporary 1 -year position.
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