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TIS 2022-04-04 COMPLETE AGENDA PACKET
nilVisor City of Tukwila Transportation and Infrastructure Services Committee Kate Kruller, Chair Mohamed Abdi Tosh Sharp Distribution: K. Kruller C. Hougardy T. Sharp H. Ponnekanti S. Kim (email) G. Lerner (ema City Attorney (email) Clerk File Copy Place pkt pdf on SharePoint: Z Trans & Infra Agendas email cover to: F. Ayala, A. Le, C. O'Flaherty, A. Youn, B. Saxton, S. Norris, L. Humphrey AGENDA MONDAY, APRIL 4, 2022 — 5:30 PM HYBRID MEETING — ONSITE AND VIRTUAL DUWAMISH CONFERENCE ROOM, 6300 BUILDING, 2ND FLR IVIS Teams: C"IIIIG .:II& here :. in m t:Ihe meeting Virtual Meeting - Members of the public may listen by dialing 1-253-292-9750 and entering conference ID 799017451# ) Next Scheduled Meeting: April 18, 2022 The City of Tukwila strives to accommodate individuals with disabilities. Please contact the Public Works Deparbnent at 206-433-0179 for assistance. Item Recommended Action Page 1. PRESENTATIONS 2. BUSINESS AGENDA a) Public Works Shops — Phase 1 Update (H. Ponnekanti) a) Forward to the 04/11/22 Committee of the Whole Pg. 1 b) Public Safety Plan/Public Works Building Tenant b) Forward to the 04/18/22 Regular Pg. 15 Improvement Proj. — Amend No. 4 (J. Kim with SOJ) Consent Agenda c) Riverton Creek Flapgate Removal Project c) Forward to the 04/18/22 Regular Pg. 21 Change Order No. 1 (M. Perfetti) Consent Agenda d) Stormwater Outfalls Water Quality Retrofit Project d) Forward to the 04/18/22 Regular Pg. 29 King County Waterworks Grant Award (M. Perfetti) Consent Agenda e) RAISE Grant Application- Strander Blvd Extension e) Transportation & Infrastructure Pg. 45 (B. Robinson) Services Committee Approval f) Tukwila 205 Levee Certification Project f) Discussion only Pg. 101 Introduction to Levees (S. Edquid) 3. MISCELLANEOUS Future Agenda: Next Scheduled Meeting: April 18, 2022 The City of Tukwila strives to accommodate individuals with disabilities. Please contact the Public Works Deparbnent at 206-433-0179 for assistance. TO: FROM: CC: DATE: SUBJECT: City o Tukwila Public Works l ep artment _ Hari Pcnnekariti, irector/City Engineer INFORMATIONAL MEMORANDUM Transportation and Infrastructure Services Committee Hari Ponnekanti, Public Works Director/ City Engineer Mayor Allan Ekberg April 1, 2022 Public Works Fleet and Facilities Tenant Improvement Proiect Project No. 91630601 Project Update Allan Ekberg, Mayor Issue Project progress update on the construction for the tenant improvements at the Public Works — Fleet & Facilities Shop and explore funding plan for project completion costs. Background The Public Works Fleet and Facilities Tenant Improvement Project scope includes seismic upgrades, plumbing and electrical, fire protection, HVAC upgrades, and interior offices, locker rooms, and showers. The original estimate for project completion was December 2021, but due to Covid-19 related supply chain delays and some necessary added scope of work, the newly revised completion estimate has moved to the early part of April 2022. After the completion of the interior Tenant Improvement work, there will be some additional exterior scope of work to be completed: roofing work, exterior envelope repair, painting, and covered storage structure construction at the south end of the western property. This work is planned to be completed by end of 2022, barring further supply -chain issues resulting from the global pandemic. Analysis The Tenant Improvements Project is on the revised schedule and is approximately 96% complete, with 94% of the construction contract budget being expended to date. The expected completion date has been revised to early April. Please see attached monthly progress report for more detailed information on construction status. The attached "Tukwila Fleet and Facilities Building Tenant Improvement five-week construction schedule" provides the timeline for construction progress. To date, we have completed all demolition work, all seismic reinforcement work involving upgraded foundations, new steel brace frames, strengthening of existing steel frames; and all of the administrative offices area including the restrooms and locker rooms, and installation of cabinets and finishes. Additionally, the delayed roll -up doors have been installed and some additional scope of work for intrusion detection system support is nearly complete. The current overall budget of $9.75M (which includes the Tenant Improvement Project Budget) for the Public Works project is expected to result in approximately $1.7M remaining in budget for the exterior work, after the completion of the Tenant Improvement portion of construction. Please see attached monthly construction report (Tenant Improvement project) with project progress and photos. The following set of tables provide details the overall project budget, what is included in the exterior scope of the tenant improvement project, as well as the budget requirement to complete the exterior scope of the project. Fleet&FacilityServices-14000lnterurbam4veaue, Tukwila, WA 98168-206-431-0166 Tukwila City Holl • 6200 Sauthcenter Boulevard • Tukwila, WA 98188 • 206433-1.800 • Website Tuk wil aWAgov 1 INFORMATIONAL MEMO Page 2 Current Public Works Budget Public Works Expenses to Date Anticipated Remaining Costs till Completion Anticipated Remaining Budget After Completion 9,750,009 s $7,259,001 s $790,999 $1,700,000 Total Public Works Project Budget Original Contract Current Budget z PW Expenses to Date NE Services (Design & CA) $ 670,768 $ 585,050 Permits/Fees $ 154,315 $ 112,105 Construction $ 6,829,111 $ 5,380,811 Construction (Tax) $ 662,618 $ 510,744 Construction Related Costs $ 432,821 $ 271,501 PM Services (incl Other Professional Svcs) $ 443,900 $ 398,790 Contingency (incl Construction & Project) $ 556,476 $ - Total $ 9,750,009 $ 7,259,001 The table below describes the current construction contract with Lincoln Construction, Incorporated from the original contract to the current contract sum to date as of February (including sales tax). As a reminder, at the time of Bid Award, Lincoln Construction was the third lowest responsive bidder after two other contractors rescinded their bids due to error. One of the conditions requested by Lincoln Construction of accepting the award was to exclude the Bid Alternate for the roof enhancement scope. This was due to Lincoln's Bid error associated with the Alternate. Lincoln Construction Contract Original Contract $ 4,427,221.00 Total Change Orders to Date (Including Feb) $ 755,680.00 Total Contract Sum to Date $ 5,182,901.00 Sales Tax (10.1%) $ 523,473.00 Total Contract Sum to Date (including tax) $ 5,706,374.00 Post Occupancy Contingency $ 437,819.00 Council Approved Maximum Budget $ 5,849,244.39 Remaining Amount of Council Approved Budget $ 142,870.39 Anticipated Cost to Completion of Tenant Improvement Scope Anticipated Change Orders $ 198,180.00 Mechanical Lift Equipment Move/Install $ 65,000.00 Additional Site Security Along Perimeter $ 20,000.00 Moving Costs $ 30,000.00 Additional CM Costs $ 40,000.00 Post Occupancy Contingency $ 437,819.00 Total Anticipated Remaining Cost (tax included) $ 790,999.00 The remaining exterior scope of work (roofing work, exterior envelope, and covered storage) will cost approximately $2.7 M to complete, which includes the architects additional services fee of $130,000, the estimated cost of work at approximately $1.4M, and associated construction related expenses such as tax, permit fees, inspections and change Phase: 206433-1800 • EMayor(fTuikwiiaWA.gov • Website: TukwilaWA.gov 2 INFORMATIONAL MEMO Page 3 order contingencies. This this results in a budget shortfall of approximately $1 M to complete the exterior scope of work and is largely attributable to the following reasons: • Higher than anticipated expenditure for the Tenant Improvement construction Change Orders due to cost of escalation related to pandemic supply chain issues, and necessary added scope of work (additional security measures, more equipment purchase, etc.) • Roof upgrade scope of work to provide 20 -year warranty and additional exterior envelope scope to extend the building's life span Exterior Scope Cost Remaining After Tenant Improvement Completion Budget Shortfall for Ext Scope 0 $2,700,000 $1,700,000 $1,000,000 a Estimated Exterior Scope Cost Cost of Work (Roof Work/Exterior Envelope Paint & Repair/Exterior Storage $ 1,541,400.00 Change Order Contingency (30%) $ 462,420.00 Architect Additional Services Cost $ 130,000.00 Additional CM Costs $ 85,000.00 Waterproofing Consultant $ 50,000.00 Associated Construction Expenses $ 200,000.00 Project Contingency (9%) $ 231,180.00 Exterior Scope Cost (tax included) $ 2,700,000.00 Next Steps Prepare the construction documents for the 20 -year roofing system, exterior envelope repair and painting, and parking/storage structure. Further, execute the work either by continuing to contract with Lincoln Construction (through a separate construction contract or as a change order to the current contract) or by going out for another bidding process. Project Completion Exterior Scope Costs Portion of Excess Funds from George Long Shop Proceeds $ 500,000.00 Utility Funds $ 500,000.00 Total Additional Funds Requested $ 1,000,000.00 We have information from Economic Development that indicates we should anticipate selling George Long Shop for a significantly higher amount than previous estimates suggested. These excess proceeds could fund the additional $500k needed from the General Government. This additional investment would insure the protection of the completed public works project, as well as insuring legacy status for DOE approved shoreline critical area variance. Staff is looking for direction from the Council for budget authority for the additional $1,000,000 ($500k from general fund portion, $500k from utility). Recommendation Staff is looking for direction from the Council for the additional $1,000,000 ($500k from general fund portion) at the April 11, 2022 Committee of the Whole meeting. There are adequate funds in the PSP (after the George Long land sale) and enterprise funds (50/50 cost share). Attachments: 2021 CIP page 56 March 2022 Construction Report March 2022 Budget Report Tukwila Fleet and Facilities Building Tenant Improvement 5 -week Schedule Phase: 206-4334800 • Eayor(fTuikwilaWA.gov • Website: Tukwila 4 PA.gvv 3 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: Public Works Shops Project No. 91630601 DESCRIPTION: Construct a new City Public Works maintenance and operations center, combining all operational functions at one location. Facility may also include a City Clerk & Police Records Center and Police evidence storage. Existing Public Works operations and maintenance areas are inadequate structurally and seismically. Current JUSTIFICATION: land for staging dirt and vactor materials is only temporary. Project includes selling dirt/vactor land, Minkler Shops, and George Long Shops to acquire the real estate to build an equipment operations center that meets current codes. STATUS: Separate from the Public Safety Plan. Was formerly known as City Maintenance Facility. MAINT. IMPACT: Improves safety and efficiency for First Responders and maintenance operations. COMMENT: Based on usage and benefits, it is estimated that the Water, Sewer, and Surface water enterprise funds will fund 50% of the Public Works Shops with the other 50% funded by Streets, Facilities, & Equipment Rental. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES Design/PM 722 300 500 1,522 Land (R/W) 25,462 25,462 Const. Mgmt. 11 1,050 1,061 Construction 14 624 7,517 20,000 20,000 48,155 TOTAL EXPENSES 26,209 924 8,567 0 500 20,000 20,000 0 0 76,200 FUND SOURCES Enterprise Funds 8,572 462 4,284 250 20,000 33,568 Councilmatic Bond 5,572 20,000 25,572 REET/ Funds 3,000 3,000 6,000 General Fund 462 1,283 250 1,995 306 Fund Balance 9,065 0 0 0 0 (20,000) 20,000 0 0 9,065 TOTAL SOURCES 26,209 924 8,567 0 500 20,000 20,000 0 0 76,200 2021 - 2026 Capital Improvement Program 56 4 TUKWILA PUBLIC SAFETY PROJECTS Public Works SOJ Construction Management Monthly Report March 2022 Report Reviewed by: Justine Kim 0 Owner's Representative: Shiels Obletz Johnsen (SOJ) Architect: SH KS Architects Development Progress: • Punch listed interiors Upcoming Construction Activities: • Intrusion Detection system install • Mechanical lift installation • Certificate of Occupancy Inspection Budget Status: • Revised contract amount now $5,182,901 Change Order Status: • Total Change Orders (1-11) approved to date: $755,680 • There will be one or more change orders. Schedule Status: • See attached 3 -week schedule. Final completion date remains unchanged. (The Substantial Completion date is changing due to Fire Inspections). 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II �� II �ifIII all 1 to muuuuuumiiuuulllllllllll IINIu II��Illlllu ����I�I>I � IIIIIiiiiluiluuulNY' 11111 1110IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 11 11II II IIIIIIIIIIIII ovoiviiiiimmonoonoon Tukwila Public Safety an — Public VVorks - Monthly Report 6 10 loolooni uifW'F..uo(,„yy muuP"111000 IN'I, ritvVlj llllllllllllllll��jl�yy ylot "'„ Oa�( j quyilllull� r, r ,i; nuu „vara r,, �� 4'��w q�l���l��ml���idhllulllll4�N������I�I�IIIIIu I���ldfjl '�I�dp � IPm� r Iliwiilliu �I'1141VIMllllll�n I I iT,IwIIW��n�llud�ays � r 1rrPilllr9lulPlNrul��� 1lliNf101iiof , \0111111 dlr c 1,1011 RNI IIIlII�aIIlIliIIrl i„(1 IIIIIjIj��IV�1uulli II��IiIliOliull �rrllll�lil I"III Wuuuuuuupmnn0l US!t k1IGi�Ii1Iu llllllll°iUl 0O0,)`IIIIIIV IrniiI" llllll Tukwila Public Safety an — Public VVorks - Monthly Report 7 11 ///ll�i�': Yer rll,1,lllfirr0000llllll00000lllllllll� Illllllllllllll000r00 011 uuui�llf1il�l� I�illl 00000 ! 2VV2.0:0..00:.....0000000000000 • ." 0000000000000000000.0000000. • 1' 11101111111111111111111111111 le1111111 �illll 11 111111 0,.. • 1. 10� IIIIIIIIII1�ul oipuuuuull 01011 �11g491 10 111 11 11111 1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 IIIIIIIIIIIIIIIIIIIII 1111111111111111 111111111111111111111111 010111000011111000000000000000 000 1111 I111,1„, 1111111 „„ 1"1"110100000000000 1111 11111111 • 1111111111111111111111100000 0111 11111111111111000000000000000000 pI11II11uUuuU 1�99�1aW„,,,iiR1110111111N 1411111111,i 1,1,11,1( 10 101100000000,0 000,04104,010 ."I0J°I PVI' 11'fllull 0001001000111 01 0 111,i 0110 IIIInI�tIl1I6111�IIIIliinili�Ill lu11111. llllllllllJl1�iinii, 100011.1111,1001.0.11111 Idi pquuuulliull���ill ml Iimilu�uiY 100 iidllyrri f111u11ii1111. t111 liq uuu IIIIIIIIIIII1 1111111111111 Tukwila Public Safety an — Public Works - Monthly Report 8 12 City of Tukwila - Public Works Fleet & Facilities TOTAL PROJECT MONTHLY Budget Report (REVISED Budget; D-20 Plan Adopted by Council) Life to Date Costs as of March 25, 2022 (reconciled w/acctg thru March 2, 2022 GL) COUNCIL REPORTING SUMMARY - PUBLIC WORKS Original Budget Budget Transfers Current Budget Committed Budget Life to Date Costs Remain'g Committed Remaining Budget A/E Services (Design & CA) $ 670,768 $ - $ 670,768 $ 611,393 $ 585,050 $ 26,343 $ 59,375 Permits/Fees $ 130,000 $ 24,315 $ 154,315 $ 132,105 $ 112,105 $ 20,000 $ 22,210 Construction $ 6,715,000 $ 114,111 $ 6,829,111 $ 5,506,838 $ 5,380,811 $ 126,028 $ 1,322,273 Construction (Tax) $ 662,618 $ - $ 662,618 $ 546,985 $ 510,744 $ 36,241 $ 115,633 Construction Related Costs $ 378,186 $ 54,635 $ 432,821 $ 302,489 $ 271,501 $ 30,987 $ 130,332 PM Services (incl Other Professional Svcs) $ 350,000 $ 93,900 $ 443,900 $ 414,301 $ 398,790 $ 15,511 $ 29,599 Contingency (incl Construction & Project) $ 843,437 $ (286,961) $ 556,476 $ - $ - $ - $ 556,476 UBTOTAL CURRENT MANAGED PROJECT $ 9,750,009 $ - $ 9,750,009 $ 7,514,110 $ 7,259,001 $ 255,110 $ 2,235,898 Previously Managed Svcs (Land,A/E,Bond,Demo) $ 25,949,992 $ - $ 25,949,992 $ 25,936,198 $ 25,936,198 $ - $ 13,794 TOTAL COMBINED PROJECT $ 35,700,000 $ - $ 35,700,000 $ 33,450,308 $ 33,195,199 $ 255,110 $ 2,249,692 13 FIVE WEEK CONSTRUCTION SCHEDULE Project: Tukwila Fleet #1239 Date: 3/21/2022 Period: 3/21 - 4/22 CONTRACTOF LINCOLN CONSTRUCTION INC SUPERINTENI Casey Neuman ACTIVITY PREPARED B ' CaseyNeuman MTWT FSSMTWT FSSMTWT FSSMTWT FSSMT I Seahurst - Punch List Seahurst - Training Smith Fire - Fire Final Inspection 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 1011 12 13 14 15 16 17 18 19 X X X X X X X X X X Omega Crane - Training Mascott - Training X X X X X Mascott - Vehicle service equipment X X X X X 14 Public Works l r Hai Uou ` 'Wy Er INFORMATIONAL MEMORANDUM Aibli Ekberg, Mayo( TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/ City Engineer BY: Justine Kim, Senior Project Manager at Shiels Obletz Johnsen, Inc. CC: Mayor Allan Ekberg DATE: April 1, 2022 SUBJECT: Public Safety Plan/Public Works Building Tenant Improvements Project Project No. 91630601, Contract #16-179, Amendment No 4 ISSUE Approval of SOJ contract amendment 4 to the Tukwila Public Safety Plan Project (Public Works Building Tenant Improvements). The expenditures associated with these tasks are anticipated and are included in the Council approved project budgets. BACKGROUND The City of Tukwila hired SOJ to perform Project Management services for the Public Safety Plan Project. The initial contract amount, including Amendment No 1, was $3,187,614. Amendment No 2 was a no cost time extension, through December 31, 2021 only. Amendment No 3 (shown in the second table below) included SOJ's Construction Administration Management services on the Phase I tenant improvement work at the new Public Works location bringing the total current contract amount to $3,315,231.65. The table below shows the original contract breakdown of fees dedicated to each project (these numbers include Amendment No 1). Due to pandemic -related schedule delays and an added necessary scope of work, the construction duration has been lengthened and the Substantial Completion target date has been moved. SOJ requires an amendment to oversee the completion of the work into the next few months. Justice Center (Opened summer of 2020) $1,954,091.00 Fire Station 51 (Opened summer of 2020) $337,155.00 Fire Station 52 (Opened spring of 2021) $524,663.00 Fire Station 54 (Site procurement completed 2018) $100,000.00 Public Works (Site procurement 2018 and Master Plan 2019) $271,705.00 TOTAL (including Amendment No 1) $3,187,614.00 ANALYSIS SOJ has provided a proposal for Amendment No 4. These services include continued assistance with the Fleets and Facilities Building Tenant Improvement Project Construction Administration (CA). This amendment covers SOJ's efforts from Mid -March 2022 through June 2022, assuming the on-going concrete strike comes to an end withing a reasonable period. FISCAL IMPACT The expenditures associated with these tasks are anticipated and are included in the Council approved project budget. SOJ has provided a proposed amount of $39,240 to perform the services in https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2022 Agenda Items/TIC 04-04-22/2. PW Shops PM contract amendment/2022-03-22 - SOJ - Amendment No 4 - Info Memo.docx 1 5 Amendment No 4. The table below shows the initial contract amount, previous amendments, new proposed amendment amount, and the new not to exceed total of $3,354,471.65. Public Safety Plan Project Original Contract Amount for Public Safety Plan $2,694,716.00 Amendment No 1 - (Additional scope to all project sites) $492,898.00 Subtotal (up to Amendment No 1) $3,187,614.00 Amendment No 2 - (No cost time extension) $0.00 Amendment No 3 - (PW Fleets and Facilities CA) $127,617.65 Subtotal (up to Amendment No 3) $3,315,2321.65 Amendment No 4 — (Cont. PW Fleets & Facilities CA) $39,240.00 New Total Contract Amount $3,354,471.65 The Project Management Quality Assurance (PMQA) consultant has reviewed these documents for both Amendments and provided his concurrence. RECOMMENDATION Council is being asked to approve Contract Amendment No 4 to Contract #16-179 with Shiels Obletz Johnsen in the amount of $39,240.00 and consider this item on the Consent Agenda at the April 18, 2022 Regular Meeting. ATTACHMENTS: Contract Amendment No 4 to Contract #16-179 with SOJ Shiels Obletz Johnsen proposal for services with Scope of Work and Fee Phone:2 1800• Enit Mayorin A. Vieb ii°".. Tukwi A gov 16 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number:16-179(d) CONTRACT FOR SERVICES Amendment No. 4 Between the City of Tukwila and Shiels Obletz Johnsen, Inc. That portion of Contract No. 16-179 between the City of Tukwila and Shiels Obletz Johnsen, Inc. is hereby amended as follows: Section 1 Proiect Designation: The Consultant is retained by the City to perform Project Management services in connection with the project titled Tukwila Public Safety Plan and PW Fleets and Facilities Building Tenant Improvements Projects. Section 2 Scope of Services: The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment, and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2022, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2022 unless extension of such time is granted by writing by the City. Section 4 Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $3,354,471.65 (including estimated expenses) without express written modification of the Agreement signed by the City. The total fee for additional services related to Amendment No. 4 are $39,240. All other provisions of the contract shall remain in full force and effect. Dated this day of , 2021. CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor Brad Tong, Managing Director ATTEST/AUTHENTICATED APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk Office of the City Attorney CA Revised December 2016 Page 1 of 1 17 s 0 j March 22, 2022 Hari Ponnekanti Director of Public Works 6200n Southcenter Blvd. Tukwila WA 98188 Project: Tukwila Public Works — Fleets and Facilities (Heiser Building Tenant Improvement) Subject: Proposal for Construction Administration Management Contract Amendment Dear Hari: SOJ is please to submit our proposal to continue to assist with the Fleets and Facilities Heiser Building Tenant Improvement Project Construction Administration. Fee $39,240 (including $2,000 of reimbursable expenses) for continued assistance with the management of on-going Tenant Improvement construction being executed by Lincoln Construction Company and SHKS architects. Due to the pandemic related schedule delay and the added necessary scope or work, the construction duration has been lengthened, and the Substantial Completion (SC) target date has been moved. Our project team is anticipating Substantial Completion in the next few weeks, but some of the added concrete footing work (for equipment installation) has been delayed due to the on-going concrete worker's strike. This work will start after the SC date, and we will be overseeing the completion of that work into the next few months. Duration We are forecasting that this proposal covers our efforts from Mid -March 2022 through June 2022 assuming the strike coming to an end within a reasonable period. Scope of Services • Overseeing the construction progress toward SC, and management of the additional concrete work We appreciate your consideration of the above and look forward to your response. Sincerely, Justine Kim Partner / SOJ Cc: File 18 s 0 3/22/2022 Public Works Fleet and Facilities - Additional Construction Administration Management 2022$ Rates Mar Apr May Jun Total Hrs Justine Kim Est. Hours Billing Rate: $232/hour $ 239 20 30 30 30 110 $26,290 Paul Schlachter Est. Hours Billing Rate: $199/hour $ 199 10 20 0 0 30 $5,970 Adam Strutynski Est. Hours Billing Rate: $157/hour $ 157 0 0 0 0 0 $0 Matt Strutynski Est. Hours Billing Rate: $83/hour $ 83 0 20 20 20 60 $4,980 Equivalent FTE: Reimburseable Expenses 500 500 500 500 Total for Amendment No 4: $37,240 $2,000 $39,240 19 20 City of Pc,b1k Works L ppm anent �. nnkun r Alt rwEkberg INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee Meeting FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Mike Perfetti, Senior Surface Water Project Manager CC: Mayor Ekberg DATE: April 1, 2022 SUBJECT: Riverton Creek Flapgate Removal Project Project No. 99830103, Contract No. 20-075 Change Order No.1 ISSUE Approve Change Order No. 1 to Contract 20-075 with AtWork! Commercial Enterprises, LLC of Bellevue, WA. ayrr BACKGROUND At Work! Commercial Enterprises is nearing completion of the initial clearing, planting and 1 -year maintenance period associated with the Riverton Creek Flapgate Removal Project, Phase 2. This phase restored 1.48 acres of native riparian vegetation along Riverton Creek and 0.45 acres along the Duwamish River. DISCUSSION To protect this investment, enable success, and meet grant commitments, the City will maintain the restoration work for a 10 - year period. Generally, the first 3 or so years are the most critical periods of plant establishment, where plants need supplemental water and weed control to survive and outcompete invasive, non-native plants such as Himalayan Blackberry and Reed Canary grass. Change Order No. 1 will increase the contract amount and provide a two-year contract extension ending on April 30, 2024, which will allow AtWork! to provide restoration during this critical establishment period. FISCAL IMPACT (All amounts include sales tax) The Riverton Creek Flap Gate Removal Project construction, including both phases, was initially budgeted at $918,000. The low bid for the first phase, which was recently awarded, exceeded the budget and is utilizing all CIP funds dedicated for this project. The initial AtWork! contract was funded through Surface Water Utility Funds transferred from the 205 Levee Certification CIP and WRIA 9/CWM grant funds. Change order No. 1 includes additional compensation of $57,031.80, raising the tax -inclusive contract total to $163,122.40. This compensation will utilize project contingency allocated in the initial contract and the remainder from the 2022 CIP of the Green the Green Program CIP. The City has a pending no -match grant application for $40,000 to assist with funding this work. Contract Amount Fund Source Budget Initial Contract $106,090.60 205 Levee CIP $66,669.66 Change Order No. 1 $57,031.80 Green the Green CIP 46,452.74 WRIA 9/CWM Grant 50,000.00 Total $163,122.40 $163,122.40 RECOMMENDATION Council is being asked to approve Contract 20-075 Change Order No. 1 for the Riverton Creek Flap Gate Removal Project Restoration Phase II to AtWork Commercial Enterprises, LLC in the amount of $57,031.80 and consider this item on the Consent Agenda at the April 18, 2022 Regular Meeting. Attachments: 2021 CIP Pages 82,86,96 Change Order No. 1 https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2022 Agenda Items/TIC 04-04-22/3. Riverton Creek Ch Order No1/Info Memo for CO#1.docx 21 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: Green the Green Program Project No. 91641202 DESCRIPTION: Interdepartmental effort to provide trees along the Green River and its tributaries in order to provide shade and cooler water temperatures to threatened salmon and steelhead. JUSTIFICATION: WRIA 9 has identified warm water temperatures as an impediment to salmon recovery, and has also started a funding program called, "ReGreen the Green" which aims to support revegetation projects along the river. STATUS: CIP utilized for restoration at NC Machinery & Southcenter Plaza. Planting completed and maintenance began in 2020. Other opportunities are being identified in a collaborative effort between Public Works and DCD. MAINT. IMPACT: Expected to increase maintenance. COMMENT: Grant funding ongoing. Funding to date has come from WRIA9, King Co., and the Rose Foundation. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES Design 30 5 20 5 20 5 20 5 30 140 Land (R/W) 5 5 3 5 18 Monitoring 10 20 20 30 30 20 45 45 220 Const. Mgmt. 2 7 20 20 20 20 89 Construction 45 136 100 100 100 100 581 TOTAL EXPENSES 77 158 45 145 55 155 40 173 200 1,048 FUND SOURCES Awarded Grants KC 19 113 132 Proposed Grants 50 50 50 50 200 Rose Foundation 13 12 25 Mitigation Expected 0 City Oper. Revenue 45 33 45 95 55 105 40 123 150 691 TOTAL SOURCES 77 158 45 145 55 155 40 173 200 1,048 2021 - 2026 Capital Improvement Program 82 22 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: Tukwila 205 Levee Certification Project No. 91341203 DESCRIPTION: Reconstruct the Tukwila 205 Levee to provide 500 -year level of flood protection and obtain levee certification. The US Army Corps of Engineers no longer provides levee certification services to federally authorized levees. The existing certification expired in August 2013. Certification is required for the Federal Emergency JUSTIFICATION: Management Agency to accreditate the levee system as providing a 100 -year level of flood protection. A study of the Tukwila 205 Levee found approximately 80% of the levee could not be certified in its current condition and will require repair or reconstruction. STATUS: A levee assessment has been completed. MAINT. IMPACT: Certification process is expected to lead to additional levee repair projects that are required to meet the certification criteria. Certification is valid for a 10 -year period. The City has petitioned the King County Flood Control District to make levee improvements to upgrade the 205 Levee to provide a minimum of 100 -year level of protection, and where construction is needed, construct to a COMMENT: 500 -year level of protection. KCFCD has agreed to begin design of several projects in 2020, which will take approximately 15 years to complete and will require extensive work with the City of Tukwila and property owners. A full time employee to monitor this project will be required and listed in 2021 through 2026. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES Certification Phase I 350 350 Certification Phase 11 229 500 500 500 500 500 500 3,229 Design 0 Const. Mgmt. 150 150 150 150 600 Construction 0 TOTAL EXPENSES 579 0 500 500 650 650 650 650 0 4,179 FUND SOURCES KC Flood Control 236 150 150 150 150 836 Proposed Grants 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 343 0 500 500 500 500 500 500 0 3,343 TOTAL SOURCES 579 0 500 500 650 650 650 650 0 4,179 2021 - 2026 Capital Improvement Program 86 23 rage PROJECT TITLE City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2021 - 2026 SURFACE WATER 412 Fund ""Other Atter SIX 2021 2022 2023 2024 2025 2026 TOTAL Sources Years 78 Annual Small Drainage Program 900 900 900 900 970 970 5,540 0 673 79 Storm Water Quality Retrofit Program 115 3,314 105 105 110 105 3,854 2,160 115 80 NPDES Program 100 50 55 55 60 60 380 110 65 81 WRIA 9 Watershed Planning 20 21 21 21 22 23 128 87 23 82 Green the Green Program 45 145 55 155 40 173 613 150 200 83 Surface Water Monitoring 35 37 37 38 38 39 224 0 39 84 East Marginal Wy S Stormwater Outfalls 1,276 0 0 0 0 0 1,276 842 0 85 Gilliam Creek Fish Barrier Removal 936 536 405 5,952 2,400 0 10,229 7,076 0 86 Tukwila 205 Levee Certification 500 500 650 650 650 650 3,600 600 0 87 Nelsen Side Channel 225 240 1,825 0 0 0 2,290 1,550 0 88 Surface Water Comprehensive Plan 200 0 0 0 0 0 200 0 250 89 S 131st PI Drainage Improvements 150 1,000 0 0 0 0 1,150 250 0 90 Riverton Creek Flap Gate Removal 55 0 0 0 0 0 55 50 0 91 Chinook Wind Public Access 59 357 0 0 0 0 416 137 0 92 Surface Water GIS Inventory 0 100 0 150 0 0 250 0 0 93 Northwest Gilliam Storm Drainage System 0 100 840 0 0 0 940 0 0 94 Tukwila Pkwy/Gilliam Creek Outfalls 0 0 60 415 0 0 475 0 0 S 146th St Pipe & 35th Ave S Drainage 0 0 0 0 0 0 0 0 1,066 Soils Reclamation Facility 0 0 0 0 0 0 0 0 1,375 S 143rd Street Storm Drainage System 0 0 0 0 0 0 0 0 1,096 Nelsen PI/Longacres Surface Water Phase 11 0 0 0 0 0 0 0 0 345 Duwamish Rvrbk Stabilization at S 104th St 0 0 0 0 0 0 0 0 595 TUC Surface Water Conveyance 0 0 0 0 0 0 0 0 541 Grand Total 4,616 7,300 4,953 8,441 4,290 2,020 31,620 13,012 6,383 Changes from 2019 to 2021 CIP: Additions 83 Surface Water Monitoring 25 ** Denotes other funding sources, grants, or mitigation. Project sheets scheduled beyond 2026 can be found in the City's website under Public Works Capital Improvement Program. Surface Water Lift Station Locations Storm Lift Station No. 15 Storm Lift Station No. 16 Storm Lift Station No. 17 Storm Lift Station No. 18 Storm Lift Station No. 19 5910 S 180th St - Mizuki Grill 7420 S 180th St (underpass) 530 Strander Blvd - Bicentennial Park 4225 S 122nd St - Allentown Fort Dent Park (Parks Dept.) 2021 - 2026 Capital Improvement Program 77 30/2022 Sheet 1 of 1 CITY OF TUKWILA CONTRACT CHANGE ORDER NO. 1 DATE: February 24, 2022 BUDGET NO.: 412.98.594.382.65.00 PROJECT NO.: 99830103 CONTRACT NO.: 20-075 PROJECT NAME: Riverton Creek Flapgate Removal Project Phase 2 T0: At Work! Commercial Enterprises You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not included in the plans and specifications on this contract: NOTE: This change order is not effective until approved by the "Owner" and a notice to proceed is issued. Conditions: A. The following change, and work affected thereby, are subject to all contract stipulations and covenants; B. The rights of the "Owner" are not prejudiced; C. All claims against the "Owner" which are incidental to or as a consequence of this change are waived; and D. The Contractor must submit all Field Overhead and Home Office Overhead Rates for approval in advance of all change orders. CHANGE: See Attached Exhibit "A" We the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above and below. ACCEPTED: Date Contractor By Title Original Contract (without tax) $ 96,446.00 APPROVED BY THE CITY OF TUKWILA Previous Change Order $ NA Date This Change Order (without tax) $ 51,800.00 By Mayor REV. CONTRACT AMOUNT $ 148,246.00 Original Contract Time: ended April 30, 2022 Additional Contract Time for this Change Order: 2 years Updated Contract Time: April 30, 2024 City Engineer ORIGINAL: City Clerk (1 of 2) Contractor (2 of 2) PW Project Finance File cc: Finance Department (w/encumbrance) Project Management File 25 (11/2014) EXHIBIT "A" CHANGE: 2 years of restoration maintenance Provide weed control of blackberry, Reed Canary Grass, Knotweed, Ivy, Black Hawthorne, and any other invasive weeds growing in the buffer. Perform weed control three times per year or as needed, typically in spring, late summer and fall. Weed control methods will include minimizing competing grasses and invasive vegetation throughout the buffer especially 3 feet surrounding each plant by spraying an approved herbicide and/or mechanical weeding. Adaptive Management At the direction of the Engineer, the Contractor will procure, install and maintain, within the project area native plants to fill in gaps or respond to changing site conditions. This item will be paid on a time and materials basis not to exceed $5,000, plus 10.1% sales tax. COST AND TIME CONSIDERATIONS: The scope of services are valued at $51,800.00 plus $5,231.80 in taxes for a total of $57,031.80. Extend the contract by two years, ending on April 30, 2024. 26 Atwork! Commercial Enterprise LLC Headquarters: 1935 152nd PI Ne Bellevue, WA 98007 Operations Center: 690 NW Juniper Street Issaquah WA 98027 (425) 274-4026, (206) 434-6623 Contract Extension Proposal City of Tukwila Johnsl @atworkwa.orq 2/27/2022 RIVERTON CREEK FLAPGATE REMOVAL PROJECT Contract Extension Project No. 99830103 Scope of Work for Maintenance Contract Extension 2 year extension of existing contract (May 2022 to April 2024) Invasive Weeds Maintenance Provide weed control of blackberry, Reed Canary Grass, Knotweed, Ivy, Black Hawthorne, and any other invasive weeds growing in the buffer. Perform weed control three times per year or as needed, typically in Spring, late Summer, Fall. Weed -control methods will include minimizing competing grasses and invasive vegetation throughout the buffer especially 3 feet surrounding each plant by spraying an approved herbicide and/or mechanical weeding. Watering Provide watering for newly installed plantings as needed. Watering to include all costs including labor, equipment, water meter and its costs, water use charges. Litter Control Remove litter and debris from the work areas two time per year, once in the spring/summer and once in summer/fall. Haul off and dispose. Pricing $20,900.00 Per Year - plus appropriate taxes 27 28 City of Public Works ()loprn anent nnkn r Alt Ekberg INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee Meeting FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Mike Perfetti, Senior Surface Water Project Manager CC: Mayor Ekberg DATE: April 1, 2022 SUBJECT: Surface Water Fund — Stormwater Outfalls Water Quality Retrofit Project Project No. 91641202 King County Waterworks Grant Award ayor ISSUE Authorize the acceptance of a grant application for the Stormwater Outfalls Water Quality Retrofit Project from King County's Waterworks grant program. BACKGROUND This project will reduce pollutant loads and improve the quality of stormwater discharged from City roadways into the Green-Duwamish River and its tributaries. Improving water quality positively affects human health and aquatic species such as the ESA -listed Puget Sound Chinook salmon. DISCUSSION Earlier this year, the City completed the grant -funded 90% design package and permitting for retrofits at four outfall locations. The next phase of the project will be to finalize the design and construct two outfall sites — one treating Tukwila International Boulevard runoff into the recently restored segment of Riverton Creek and the other along Interurban Avenue and S. 148th St. The Waterworks grant will fund a portion of the construction, as well as an educational component in partnership with Sustainability Ambassadors, who will help facilitate a partnership with the Tukwila school district, utilizing this project as a case study. FISCAL IMPACT This grant of $189,275.00 has a required match of $355,000.00. The 2022 Surface Water utility budget for the project is sufficient to cover this match; however, we anticipate the match to come from a pending Department of Ecology (DOE) grant in the amount of $1,037,948. The City's DOE application ranked 33rd out of 147 projects that appear on the draft funding offer list, slated to be formalized in July. Revenue 2022 Surface Water Utility Budget Grant Award $189,275.00 $1,154,000.00 Match 355,000.00 $544,275.00 RECOMMENDATION Council is being asked to approve the King County's WaterWorks grant award of $189,275.00 for the Stormwater Quality Retrofit Project and consider this item on the consent agenda at the April 18, 2022 Regular Meeting. Attachments: 2021 CIP Page 96 King County Waterworks Grant Agreement Location Map of Project sites 29 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: Storm Water Quality Retrofit Program Project No. 91241202 DESCRIPTION: Provide, design, and install water quality testing and improvements at selected drainage locations. JUSTIFICATION: Most surface water is discharged directly to receiving water bodies untreated. STATUS: Water quality retrofit has been added to CIP projects since 2015 (Interurban and 53rd Ave S). MAINT. IMPACT: Expected to increase maintenance. COMMENT: Combine with other CIP projects for design and construction, where feasible. For 2021, funding for added improvements to the West Valley Highway project. A proposed State DOE grant is listed in 2022. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES Design 41 290 20 20 10 10 15 15 20 441 Land (R/W) 5 5 Const. Mgmt. 15 594 15 15 15 10 15 679 Construction 80 2,700 80 80 80 80 80 3,180 TOTAL EXPENSES 41 295 115 3,314 105 105 110 105 115 4,305 FUND SOURCES Awarded Grant 22 222 244 Proposed Grant 2,160 2,160 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 19 73 115 1,154 105 105 110 105 115 1,901 TOTAL SOURCES 41 295 115 3,314 105 105 110 105 115 4,305 Project Location: Entire System 2021 - 2026 Capital Improvement Program 79 30 DocuSign Envelope ID: 66AC1 FCD-FF25-4C30-B560-CE64E732FCE5 King County Grant Cycle: Recipient: Project Name: Funding Amount: Project Summary: Primary Contact: Phone: Email: Start Date: End Date: 2021 WaterWorks Grant Program Grant Agreement Cover Page 2021 WaterWorks Competitive Grants City of Tukwila Stormwater Outfall Water Quality Retrofit Project $189,275.00 Supports the retrofit of two stormwater outfalls with water quality treatment devices to reduce pollutant loads and improve water quality in the Green- Duwamish River. Michael Perfetti 206-433-7192 mike.perfetti@tukwilawa.gov 09/30/2024 31 DocuSign Envelope ID: 66AC1 FCD-FF25-4C30-B560-CE64E732FCE5 WaterWorks Grant Program Grant Agreement AGREEMENT between City of Tukwila and KING COUNTY This is an Agreement between City of Tukwila, hereinafter the "RECIPIENT" and King County, a political subdivision of the state of Washington, hereinafter the "COUNTY." This Agreement is effective as of the date of the COUNTY signatory. The purpose of this Agreement is to set forth the terms, conditions, and the legal and administrative relations that apply to the RECIPIENT in exchange for financial assistance in carrying out a proposed project entitled Stormwater Outfall Water Quality Retrofit Project, hereinafter the "PROJECT." Section 1. Background and Recitals: A. Proposed PROJECT benefit or improvement to water quality and/or the regional wastewater treatment system and its ratepayers: Supports the retrofit of 2 stormwater outfalls with water quality treatment devices to reduce pollutant loads and improve water quality in the Green-Duwamish River. B. The COUNTY plans and proposes to remunerate the RECIPIENT for the purpose described in Subsection A above in an amount up to, but not exceeding $189,275.00, hereinafter the "AWARD." C. This AWARD is made with the understanding that the RECIPIENT will complete the PROJECT as outlined in the Scope of Work (Exhibit A) and will fulfill reporting requirements as described under the Terms and Conditions of this Agreement. D. The RECIPIENT plans to contribute to this PROJECT a cash and/or in-kind match valued at $355,000.00, to be verified in submitted PROJECT reports. Section 2. Terms and Conditions: A. The PROJECT shall be in accordance with the tasks and activities specified in the Scope of Work (Exhibit A). Any modifications must be requested in an Agreement Amendment and be approved by the Director of the Wastewater Treatment Division (WTD) in the COUNTY's Department of Natural Resources and Parks. B. The COUNTY will, upon execution of this Agreement, establish procedures to allow payment to the RECIPIENT of all eligible expenses for approved activities up to the limit of the AWARD. Payments are on a reimbursement basis; except in some cases at the Agreement between City of Tukwila and King County Stormwater Outfall Water Quality Retrofit Project — 2021 WaterWorks Competitive Grants Page 1 32 DocuSign Envelope ID: 66AC1 FCD-FF25-4C30-B560-CE64E732FCE5 discretion of the COUNTY, where advances of the AWARD may be made. For all projects, the last payment will be withheld by the COUNTY until the final Quarterly Progress and Expense Reports and the Closeout Report are approved. C. The RECIPIENT's expenditures of AWARD funds shall be separately identified in the RECIPIENT' s accounting records. If requested, the RECIPIENT shall comply with other reasonable requests made by the COUNTY with respect to the manner in which PROJECT expenditures are tracked and accounted for in the RECIPIENT' s accounting books and records. The RECIPIENT shall maintain such records of expenditures as may be necessary to conform to generally accepted accounting principles, and to meet the requirements of all applicable state and federal laws. D. The COUNTY will reimburse RECIPIENT for expenses on a quarterly basis, following receipt and approval of Quarterly Progress and Expense Reports. The final payment will be held back until a close-out verifies fiscal and programmatic compliance with the terms and conditions of the agreement. 1. The RECIPIENT shall be responsible for submitting the following PROJECT progress reports: Quarterly Progress and Expense Reports and the Final Narrative and Financial Closeout Report; including backup documentation such as photos, copies of reports, and financial backup such as accounting software reports, copies of receipts. 2. Quarterly Progress and Expense Reports shall be submitted through the online system using the provided format and following instructions from WaterWorks grant administrators. a. The Quarterly Progress and Expense Reports are due thirty (30) days after the end of each quarter. b. If no expenses are made or no activities are conducted during a quarter, the form should still be submitted. c. The expense section should detail expenses and include backup documentation of expenses. The narrative section should include documentation proving the project activities took place, such as photos, workshop agenda, volunteer sign in sheets, etc. 3. RECIPIENTS that receive approval for advance payments shall submit a request with an estimate of expenses for upcoming activities in the next two quarters, using the form provided. Subsequent advance requests may only be approved if the RECIPIENT is up to date with reporting. Advances may be paid up to 90% of the total award, the remainder may be withheld until the Final Report has been submitted. Agreement between City of Tukwila and King County Stormwater Outfall Water Quality Retrofit Project — 2021 WaterWorks Competitive Grants Page 2 33 DocuSign Envelope ID: 66AC1 FCD-FF25-4C30-B560-CE64E732FCE5 4. The Final Narrative and Financial Closeout Report shall be submitted online using the provided format and following instructions from the WaterWorks grant administrator and will include closeout documentation. a. The Closeout Report is due thirty (30) days after the end date of the PROJECT. E. Failure to submit the a forementioned Quarterly Report on the PROJECT progress within ninety (90) days of the due date may be cause for the COUNTY to terminate this agreement for non-performance. Termination would require the return of any funds advanced but not already spent executing the PROJECT, as well as forfeiture of AWARD funds for activities not completed by termination date. F. Failure to provide all of the aforementioned documentation may result in the need to withhold part or all of the AWARD. G. Costs eligible for payment shall be limited to those costs identified in the Budget (Exhibit B) and incurred during the effective dates of this Agreement. H. Any and all activities to be funded by this Agreement to the RECIPIENT shall be completed by the end date of 09/30/2024. If needed, an Agreement Amendment may be granted to extend the terms of the contract beyond the end date, adjust the scope of work, or change the budget details (but not increase the total AWARD amount), conditioned upon approval by KING COUNTY. The extension must be requested and approved at least sixty (60) days in advance of the original end date. I. The RECIPIENT agrees to acknowledge the COUNTY in all media, publications, and signage that are produced as part of the PROJECT. This includes press releases, public service announcements, posters, flyers, signage, Web pages, blogs, and videos. The RECIPIENT will use the wording provided in Exhibit C of this Agreement (Credit and Disclaimers). Section 3. Legal and Administrative Relations: A. The RECIPIENT shall maintain such records of expenditures as may be necessary to conform to generally accepted accounting principles and to meet the requirements of all applicable state and federal laws. The RECIPIENT shall maintain and submit to the COUNTY any such records as the COUNTY may require to conduct any audit of the PROJECT it may elect to conduct or to substantiate expenditures paid for by this AWARD. The RECIPIENT shall maintain and retain books and records related to the Agreement for at least three (3) years after the termination of said Agreement. B. The COUNTY's financial assistance to the RECIPIENT shall be construed by the parties as a special disbursement to the RECIPIENT to fund activities, as described herein that generally benefit the COUNTY's efforts to leverage or complement the water quality mission of the regional wastewater system. The COUNTY's sole obligation under this Agreement between City of Tukwila and King County Stormwater Outfall Water Quality Retrofit Project — 2021 WaterWorks Competitive Grants Page 3 34 DocuSign Envelope ID: 66AC1 FCD-FF25-4C30-B560-CE64E732FCE5 agreement shall be to provide funds to the RECIPIENT and this agreement shall not be construed as a contract for services between the RECIPIENT and the COUNTY, or as establishing a principal agent relationship between the COUNTY and the RECIPIENT. No joint venture or partnership is formed as a result of this Agreement. C. The RECIPIENT shall be solely responsible for the recruiting, training, and supervision of its employees and volunteers. Individuals hired and paid by the RECIPIENT shall not, in any event, be construed to be employees of, or contractors to, the COUNTY and the RECIPIENT shall defend, indemnify and hold harmless the COUNTY from any and all claims arising from any contention that said individuals are employees of, or contractors to, the COUNTY. This condition shall survive the termination of this Agreement. All actions undertaken under the funding provided by the terms of this agreement are, as between the COUNTY and the RECIPIENT, the sole responsibility of the RECIPIENT. No employees, agents, volunteers, or contractors of RECIPIENT shall be deemed, or represent themselves, to be employees of the COUNTY. D. RECIPIENT agrees for itself, its successors, assigns or by others including, without limitation, all persons directly or indirectly employed by RECIPIENT, or any agents, contractors, subcontractors, consultants, subconsultants, volunteers, licensees or invitees of RECIPIENT, to defend, indemnify, and hold harmless the COUNTY, its appointed and elected officials, and employees from and against liability for all claims, demands, suits, and judgments, including costs of defense thereof for injury to persons, death, or property damage which is caused by, arises out of, or is incidental to RECIPIENT's exercise of rights, privileges, and obligations under this Agreement, except for the COUNTY's sole negligence. RECIPIENT's obligations under this section shall include, but not be limited to all of the following: (i) The duty to promptly accept tender of defense and provide defense to the COUNTY with legal counsel acceptable to the COUNTY at RECIPIENT's own expense; (ii) Indemnification of claims made by RECIPIENT's own employees or agents; and (iii) Waiver of RECIPIENT's immunity under the industrial insurance provisions of Title 51 R.C.W. but only to the extent necessary to indemnify the COUNTY, which waiver has been mutually negotiated by the Parties. In the event it is necessary for the COUNTY to incur attorney's fees, legal expenses, or other costs to enforce the provisions of this section, all such fees, expenses, and costs shall be recoverable from RECIPIENT. The provisions of this Section 3.D shall survive the expiration, abandonment, or termination of this Agreement. E. Nothing in this Agreement shall be construed as prohibiting the RECIPIENT from undertaking or assisting projects developed outside the purview of this Agreement, or entering into agreements with other parties to undertake said projects in accordance with whatever terms and conditions may be agreed to between the RECIPIENT and other parties. F. The COUNTY shall be under no obligation to continue this agreement and may request partial or full reimbursement of payments it made to the RECIPIENT should the Agreement between City of Tukwila and King County Stormwater Outfall Water Quality Retrofit Project — 2021 WaterWorks Competitive Grants Page 4 35 DocuSign Envelope ID: 66AC1 FCD-FF25-4C30-B560-CE64E732FCE5 RECIPIENT fail to perform according to the terms and conditions of this Agreement, whether or not failure to perform is within the RECIPIENT's control. G. This Agreement may be amended at any time by written concurrence of the parties through a formalized Amendment Agreement Form and will terminate upon fulfillment of all obligations contained herein. H. The COUNTY may terminate this Agreement immediately for cause. If this Agreement is terminated the RECIPIENT shall return any unused portion of the funds advanced up to the date of termination. L Invalidity or unenforceability of one or more provisions of this Agreement shall not affect any other provision of this Agreement. J. In its performance under this Agreement the RECIPIENT shall not discriminate against any person on the basis of sex, race, color, marital status, national origin, religious affiliation, disability, sexual orientation, gender identity or expression, age except by minimum age, and retirement provisions, unless based upon a bona fide occupational qualification, and the RECIPIENT shall not violate any of the terms of chapter 49.60 RCW, Title VII of the Civil Rights Act of 1964, or any other applicable federal, state, or local law or regulation regarding nondiscrimination in employment. K. Authority: Representations and Warranties. Each signatory to this Agreement represents and warrants that he or she has full power and authority to execute and deliver this Agreement on behalf of the entity for whom he or she is signing. L. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, and all counterparts together shall constitute but one and the same instrument. The exchange of copies of this Agreement and of signature pages by facsimile transmission, by electronic mail in "portable document format" (".pdf') form, or by any other electronic means intended to preserve the original graphic and pictorial appearance of a document, or by combination of such means, shall constitute effective execution and delivery of this Agreement as to the Parties and may be used in lieu of the original Agreement for all purposes. Signatures of the Parties transmitted by facsimile shall be deemed to be their original signatures for all purposes. M. The effective date of this agreement is the date of COUNTY signatory. Agreement between City of Tukwila and King County Stormwater Outfall Water Quality Retrofit Project — 2021 WaterWorks Competitive Grants Page 5 36 DocuSign Envelope ID: 66AC1 FCD-FF25-4C30-B560-CE64E732FCE5 AGREEMENT SIGNATURE PAGE City of Tukwila by: Signature: Allan Ekberg, Mayor Date: KING COUNTY by: Signature: Jim Bolger, Section Manager, Wastewater Treatment Division Date: Agreement between City of Tukwila and King County Stormwater Outfall Water Quality Retrofit Project — 2021 WaterWorks Competitive Grants Page 6 37 DocuSign Envelope ID: 66AC1 FCD-FF25-4C30-B560-CE64E732FCE5 EXHIBIT A: SCOPE OF WORK The task(s) set forth below summarize the RECIPIENT' s activities to be performed under this agreement to complete the PROJECT. All activities in the following tasks, including deliverables, must be completed by the expiration date of this agreement unless otherwise modified through an Agreement Amendment Form and approved by the COUNTY in writing. Any work performed or costs incurred prior to the effective date of this agreement will be at the sole expense of the RECIPIENT. Project Outcomes: Outcome 1) reduced pollutant load in stormwaters that discharge from the two outfalls. The City will undertake pre -construction and post -construction monitoring by collecting stormwater at the outfall during several comparable rain events at similar times of year. The City is working with WRIA 9 to understand the potential for 6 -PPD quinone testing, which is currently limited. Outcome 2) educate Tukwila middle and high school students about water quality issues to encourage watershed stewardship and careers. Educational goals are described on SA's community impact mapping website. Scone of Work: Task Tasks and Activities Measurable Results/Deliverables Timeframe 1 Project Administration Staff project and grant administration, including 07/01/2022 - consultant management and outreach and coordination with Sustainability Ambassadors. All outreach materials will credit King County WTD as a funding source. 12/31/2023 2 Final Bid Plans, Final Bid Package (Include Project Plans, 07/01/2022 - Specifications & Estimate Specifications, Engineer's Estimate, and Project 03/29/2023 Construction Schedule). 3 Construction Services Pre -construction conference meeting minutes. 03/29/2023 (Management) Project Schedule. Revised construction cost estimates when changes in construction schedule occur. Change Order(s). Construction Observation 08/05/2023 & Documentation 4 Construction Signed and dated construction contract. 05/16/2023 Construction of two water quality treatment devices. Project acceptance documentation and project photos. 08/05/2023 5 Project Closeout Facility Operation and Maintenance Plan. 08/08/2023 09/16/2023 Agreement between City of Tukwila and King County Stormwater Outfall Water Quality Retrofit Project — 2021 WaterWorks Competitive Grants Page 7 38 DocuSign Envelope ID: 66AC1 FCD-FF25-4C30-B560-CE64E732FCE5 EXHIBIT B: BUDGET Costs are limited to those approved by the COUNTY in the current Budget. Costs should be reasonable and necessary to carry out the task. All activities and PROJECT expenditures must be completed according to this agreement unless otherwise modified through an Agreement Amendment Form and approved by the COUNTY in writing. Any work performed or costs incurred prior to the effective date of this agreement will be at the sole expense of the RECIPIENT. An Agreement Amendment must be completed and approved to change a scope of work, request an extension, or if the budget expenditure category might deviate more than ten percent (10% of award total) for projects over $50,000; OR for projects less than or equal to $50,000, if the change is greater than $5,000. For more information, contact your grant administrator. BUDGET CATEGORY ITEMS: Description (rate/unit x quantity = total) WaterWorks Grant Funding Request CASH MATCH IN-KIND MATCH CATEGORY SUBTOTAL (Award + Match) SOURCE OF MATCH (indicate if pending or secured) Staff salaries & benefits Project Manager: $55 x 41 hrs $2,250.00 $2,250.00 Staff salaries & benefits (using billing or fully burdened rates) $0.00 Project supplies, materials, and equipment $0.00 Commercial services $0.00 Consultant/contra ctor services Professional $187,025.00 $355,000.00 $542,025.00 City Surface Water Fund (secured): Note that the City will apply for a DOE grant this fall for remainder of the project budget, which would be available by 2023 Engineering Consultant: average $150/hr x 30 hrs Contractor- costs inclusive of labor, materials, equipment, overhead/profit, mobilization and related costs Transportation $0.00 Other costs $0.00 Project Subtotal $189,275.00 $355,000.00 $0.00 $544,275.00 Overhead $0.00 $544,275.00 Grand TOTAL $189,275.00 $355,000.00 $0.00 Agreement between City of Tukwila and King County Stormwater Outfall Water Quality Retrofit Project — 2021 WaterWorks Competitive Grants Page 8 39 DocuSign Envelope ID: 66AC1 FCD-FF25-4C30-B560-CE64E732FCE5 EXHIBIT C: ACKNOWLEDGEMENTS AND DISCLAIMERS King County Department of Natural Resources and Parks Wastewater Treatment Division Logo and logo standards: For electronic versions of the official logos and logo standards, contact your grant administrator. The above logo must be included on all printed documents and electronic media produced in carrying out the PROJECT. This includes signage, posters, documents, brochures, flyers, newsletters, newspaper advertising, Web pages, blogs, and videos. Credit for materials produced as part of the PROJECT: Acknowledge PROJECT funding by including the following sentence with the logo: This project is funded by the King County Wastewater Treatment Division If your PROJECT has multiple funders, it can say: This project is funded in part by the King County Wastewater Treatment Division Disclaimer language: For items where opinions or advice or a list of organizations or businesses are included in the copy (e.g., an interpretive panel, a guidebook, or a directory), please add the following disclaimer sentence: The content herein does not constitute an endorsement by King County government, its employees, or its elected and appointed officials. Agreement between City of Tukwila and King County Stormwater Outfall Water Quality Retrofit Project — 2021 WaterWorks Competitive Grants Page 9 40 DocuSign Envelope ID: 66AC1 FCD-FF25-4C30-B560-CE64E732FCE5 EXHIBIT D: AGREEMENT TERMS AND PROCEDURES ACKNOWLEDGMENT: Please acknowledge KING COUNTY in all written and electronic media (publications, signage, press releases, public service announcements, posters, flyers, Web pages, videos, PowerPoint presentations, etc.). Refer to Exhibit C for further information. ADVANCE: Advance payments are allowed in some cases at the discretion of the COUNTY; documentation of payments made from advances shall be submitted to the COUNTY and approved prior to any further payments of AWARD funds. AGREEMENT AMENDMENT: This document must be completed and approved to change a scope of work, request an extension, or if the budget (Exhibit B) might deviate in any PROJECT cost categories by an amount equal to or greater than ten percent (10%) of the total AWARD amount if the award is greater than $50,000, OR if the budget may deviate more than $5,000 for projects less than $50,000. This form is available from your grant administrator. BALANCE OF AWARD: Any amount of your AWARD not spent on this PROJECT, or not documented with approved backup documentation, must be returned to KING COUNTY, if an advance was issued. CLOSEOUT REPORT: This report documents the successful completion of the PROJECT according to the scope of work. The Closeout Report is due thirty (30) days after the end of your agreement period and must be submitted online, following instructions from the WaterWorks grant administrator. This includes two sections: 1. Financial Closeout documenting the records of expenditures for the PROJECT (reconcile your project expenses, award, cash, and in-kind match). 2. Narrative Closeout documenting the successful completion of the PROJECT according to the scope of work. The final report will include a narrative, outreach materials, copies of communication materials, and tools created for and about the PROJECT. ELIGIBLE CHARGES: Only expenses in the categories listed in the budget (Exhibit B) of this grant agreement can be covered by this AWARD and only up to the indicated amount without prior authorization. END DATE: The end of the time period to complete activities funded by this agreement. Any activities or expenses incurred after this date cannot be reimbursed or covered by this agreement. FINANCIAL RECORDS: Maintain a record of your expenditures to conform to generally accepted accounting principles. Retain records for at least three (3) years after the end date of your agreement. It is highly recommended that if you use a computer to track your project expenses you assign a code to this grant. If you keep track of your expenses manually, you will need to make copies of your receipts or other "manual" documents. This way, you will be able to document your expenses. Agreement between City of Tukwila and King County Stormwater Outfall Water Quality Retrofit Project — 2021 WaterWorks Competitive Grants Page 10 41 DocuSign Envelope ID: 66AC1 FCD-FF25-4C30-B560-CE64E732FCE5 MATCH: Keep track of cash and/or in-kind match amount as it is described in your budget (Exhibit B) because it must be documented in your Financial Closeout Report. MILESTONE: Milestones are considered significant actions or events marking important progress or change in the stage of development of the project. QUARTERLY REPORTS: This report includes two sections; a progress section that provides a status report on the progress of activities and tasks identified in the scope of work; and an expense section for reimbursement of costs each quarter. The quarterly reports are due thirty (30) days after the end of each quarter. Quarterly reports must be submitted even if no work was completed towards tasks or if no expenses were incurred during the quarter. SCOPE OF WORK: Keep track of your activities as they relate to the scope of work you provided (Exhibit A). You will have to document the progress when submitting your Quarterly Reports and Closeout Report. START DATE: The start date of this agreement (same as effective date) is the date of the COUNTY signatory. Expenses can be posted as of the start date of your agreement but not sooner. Any work performed or costs incurred prior to the effective date of this agreement will be at the sole expense of the RECIPIENT. Agreement between City of Tukwila and King County Stormwater Outfall Water Quality Retrofit Project — 2021 WaterWorks Competitive Grants Page 11 42 DocuSign Envelope ID: 66AC1 FCD-FF25-4C30-B560-CE64E732FCE5 EXHIBIT E: FUNDING AUTHORITY The funding authority for this AWARD comes from the COUNTY, through its Department of Natural Resources and Parks, which operates a regional system of sewage treatment and conveyance facilities for which it collects charges from local governments. Said charges constitute the source of revenue for operation of the COUNTY's sewage treatment system. By agreement with said local governments, this revenue can be used only to fund expenditures that are related to the development, operation, maintenance, and replacement and improvement of said system. By budget authority, the COUNTY funds activities related to the regional water quality objectives advanced by the development of the sewage treatment system. Agreement between City of Tukwila and King County Stormwater Outfall Water Quality Retrofit Project — 2021 WaterWorks Competitive Grants Page 12 43 44 City of Tukwila Public Works Department Hari Ponnekarati Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation & Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/City Engineer BY: Brittany Robinson, Public Works Grant Analyst CC: Mayor Allan Ekberg DATE: April 1, 2022 SUBJECT: Strander Blvd Extension Phase 3 Project Project No. 98610403 RAISE Grant Application Allan Ekberg, Mayor ISSUE Approval of an application to the Rebuilding American Infrastructure with Sustainability & Equity (RAISE) grant program for the Strander Blvd Extension Phase 3 Project. BACKGROUND Conversations on the Strander Boulevard Extension started in the 1980s. The City of Renton had the lead at that time and completed Phases 1 and 2 of the project. The City of Tukwila was the lead on Phase 3. The purpose of the project was to meet growth management concurrency standards, and to move 22,500 vehicles per day off of South 180th Street, Grady Way and 1- 405. The project was planned to complete the last 1,500 feet of an east -west connection by constructing a safe crossing of a key regional railroad line. On February 16, 2016, Council approved BergerABAM to begin preliminary design of the Strander Blvd Extensions Phase 3 project. During the preliminary engineering phase, the project became more complicated due to unforeseen circumstances and the cost estimate increased. WSDOT (Washington State Department of Transportation) and the Transportation Improvement Board (TIB) recommended that a Value Engineering Study (VE) be performed for the project to either find cost savings that could be incorporated into the design or validate the current design as the most cost-efficient option. In 2019, design was stopped at 30% in order to conduct the VE Study. BergerABAM (now part of WSP) was selected as the City' s consultant. Project stakeholders —the State legislature and funding authorities at the state, as well as the City of Renton —have expressed continued support for the project. Based on information provided in the VE study, the total project costs increased from $39,102,000 to $83,781,626, more than double the original estimate. At the June 10, 2019, Committee of the Whole meeting, three options were presented for Council to consider: Option 1: Continue with the current design of a 4- lane road. $ 5 to $ 10 million potential cost savings identified by VE Study. TukwilaCity Holl • 6200Southcenter Boulevard • Tukwila WA 9'81.88. 206433-1.8 Website.: TukwilaWA.gov 45 Info Memo, Page 2 Option 2: Incorporate value engineering proposals of a 2- lane road with no seal, if possible, and continue design. This option would eliminate walls on one side of the structure. 10 to $ 25 million potential cost savings identified. Option 2 is the recommendation of City Administration. Option 3. Stop work. Return grant funding and reimburse federal funds spent to date. Based on the significant cost increase and lack of funding to complete the project, Council chose Option No. 3: stop work and reimburse the $2 million in federal grant funds spent to date. DISCUSSION On February 1, 2022, the United State Department of Transportation (USDOT) opened their call for project for RAISE grant funding. The RAISE program is a federal funding source that supports road, rail, transit, and port infrastructure projects that have local and regional impacts. The deadline to apply for funding is April 14, 2022. Due to the recently passed Bipartisan Infrastructure Bill, funding requirements for the RAISE grant changed to include planning costs, and the City has the opportunity to apply for design funds to reevaluate project feasibility. FINANCIAL IMPACT The City is requesting up to $20 million from the RAISE grant to fund the 100% design of the Strander Blvd Extension Phase 3 Project. We estimate the costs have risen by a minimum of 3% annually and that the cost of design and Right of Way will be approximately $20 million. TranTech engineering is updating the cost estimate to accurately reflect the costs to reach 100% design. Public Works will have this information prior to the grant deadline. The grant does not require matching funds since this project is in a Historically Disadvantaged Community. RECOMMENDATION The Transportation and Infrastructure Services Committee is being asked to approve an application submittal for the Rebuilding American Infrastructure with Sustainability & Equity (RAISE) grant for the Strander Blvd Extension Phase 3. ATTACHMENT: 2022 CIP Revision 2019 CIP, Page 10 2017 CIP, Page 13 COW 2019-06-10 Item 5D - Revised Design for Strander Boulevard Extension Phase III 2019-06-10 Committee of the Whole Minutes Phone: 206-4334800 • Eayor TukwilaWA.gav • Website: TukwilaWA.gov 46 PROJECT: DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 Strander Blvd Extension Phase 3 Project No. 98610403 Design and construct arterial improvements for a new roadway extending Strander Blvd/SW 27th St from West Valley Highway to Naches Ave SW in the City of Renton. East/west capacity between 1-405 and S 180 St is needed to serve Tukwila and Renton access. Project segregated into three phases. Phase I extended Stander Blvd/SW 27th St from Oaksdale Ave to Naches Ave SW. Phase 11 constructed a 2 lane road from Naches to the Sounder Train's Tukwila Longacres Station's parking lot. Paid Renton $1m for Phase 1 &I1. Phase III will construct the undercrossing of the UPRR and complete the 4 lane roadway from West Valley Hwy in Tukwila to Naches Ave SW in Renton. New street. Project partners include the City of Renton, Boeing, WSDOT, FMSIB, Sound Transit, Metro, Amtrak, and BNSF and UP Railroads. FINANCIAL (in $000's) Through Estimated 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES 4, Project Location = ®m ^roc ( ',. cs.�N�f � '" ImIld111 ,w Design 2,658 u w g 7,500 7,500 lP uiil 0r 17,658 Land (R/W) 104 i s hir 1F --SSR al .✓ I G F 5,000 1 mlW�anvwwinnrri'n u>au in i wuuuninwwd�a niwnwu>� iw A1V»/#k°kFYW1Y,NFYWi�n � GS 5,104 Wetland Mitigation 500 1,500 2,000 Const. Mgmt. 7,500 7,500 15,000 Construction 50,000 50,000 100,000 TOTAL EXPENSES 2,762 0 8,000 7,500 5,000 59,000 57,500 0 0 139,762 FUND SOURCES Proposed RAISE Grants 7,500 7,500 5,000 15,000 15,000 50,000 Proposed PSRC Grant 6,000 6,000 12,000 Proposed State TIB Grant 12,000 12,000 Prposed WSDOT Grant 15,000 15,000 Proposed FMSIB 3,000 3,000 6,000 Formula Funding 20,000 20,000 40,000 City Oper. Revenue 2,762 500 0 0 1,500 0 4,762 TOTAL SOURCES 2,762 0 8,000 7,500 5,000 59,000 57,500 0 0 139,762 2019 - 2024 Capital Improvement Program 10 47 4, Project Location = ®m ^roc ( ',. cs.�N�f � '" ImIld111 ,w w, 11, j 1,1 u w g lP uiil 0r �}rr ✓ m' i s hir 1F --SSR al .✓ I G F 1 mlW�anvwwinnrri'n u>au in i wuuuninwwd�a niwnwu>� iw A1V»/#k°kFYW1Y,NFYWi�n � GS 2019 - 2024 Capital Improvement Program 10 47 PROJECT: DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 Strander Blvd Extension Phase 3 Project No. 98610403 Design and construct arterial improvements for a new roadway extending Strander Blvd/SW 27th St from West Valley Highway to Naches Ave SW in the City of Renton. East/west capacity between 1-405 and S 180 St is needed to serve Tukwila and Renton access. Project segregated into three phases. Phase 1 extended Stander Blvd/SW 27th St from Oaksdale Ave to Naches Ave SW. Phase 11 constructed a 2 lane road from Naches to the Sounder Train's Tukwila Longacres Station's parking lot. Paid Renton $1m for Phase 1 & 11. Phase 111 will construct the undercrossing of the UPRR and complete the 4 lane roadway from West Valley Hwy in Tukwila to Naches Ave SW in Renton. New street. Project partners include the City of Renton, Boeing, WSDOT, FMSIB, Sound Transit, Metro, Amtrak, and BNSF and UP Railroads. Funds in 2015-16 are for updated cost estimates and grant applications. STP (PSRC), FAST Lane, and TIGER grants were submitted in 2016. FINANCIAL (in $000's) Through Estimated 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES .k; - Project Location �; , 1 jr _ ` .14---17-, ._-.4.. / 1 w =,,,,„ Design 359 3,269 2,000 e Upland nri rr 4 NiMIL, ,do, il 5,628 Land (R/W) 104 1,720 1,824 Wetland Mitigation %OV -0l"tY1q F 1019'1 Uk I I O W N IUl A 4GI/UA�Ai�VPOH11l�fP�Nll' 50 500 550 Const. Mgmt. 2,000 2,000 4,000 Construction 35,889 35,889 71,778 TOTAL EXPENSES 463 3,319 3,720 38,389 37,889 0 0 0 0 83,780 FUND SOURCES Awarded STP Grant 1,946 3,200 5,146 Proposed STP Grant 4,760 4,760 Awarded Fastlane Grant 2,500 2,500 5,000 Awarded FMSIB Grant 2,500 2,500 5,000 Proposed BUILD America Grant 25,000 25,000 Proposed State TIB Grant 12,000 12,000 Proposed State/Federal Grant 8,389 16,129 24,518 City Oper. Revenue 463 1,373 520 0 0 0 0 0 2,356 TOTAL SOURCES 463 3,319 3,720 38,389 37,889 0 0 0 0 83,780 2019 - 2024 Capital Improvement Program 10 48 .k; - Project Location �; , 1 jr _ ` .14---17-, ._-.4.. / 1 w =,,,,„ � e Upland nri rr 4 NiMIL, ,do, il S y ea �I p�. / w�� + " %OV -0l"tY1q F 1019'1 Uk I I O W N IUl A 4GI/UA�Ai�VPOH11l�fP�Nll' ,. 2019 - 2024 Capital Improvement Program 10 48 PROJECT: DESCRIPTION: JUSTIFICATION: STATUS: MAI N T. IMPACT: COMMENT: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 Strander Blvd Extension Phase 3 Project No. 98610403 Design and construct arterial improvements for a new roadway extending Strander Blvd/SW 27th St from West Valley Highway to Oaksdale Ave in the City of Renton. East/west capacity between 1-405 and S 180 St is needed to serve Tukwila and Renton access. Project segregated into three phases. Phase 1 extended Stander Blvd/SW 27th St from Oaksdale Ave to Naches Ave SW. Phase 11 constructed a 2 lane road from Naches to the Sounder Train's Tukwila Longacres Station's parking lot. Paid Renton $1 m for Phase 1 &I1. Phase III will construct the undercrossing of the UPRR and complete the 4 lane roadway from West Valley Hwy in Tukwila to Naches Ave SW in Renton. New street. Project partners include the City of Renton, Boeing, WSDOT, FMSIB, Sound Transit, Metro, Amtrak, and BNSF and UP Railroads. Funds in 2015-16 are for updated cost estimates and grant applications. STP (PSRC), FAST Lane, and TIGER grants were submitted in 2016. FINANCIAL (in $000's) Through Estimated 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Design 58 440 2,500 2,000 4,998 Land (R/W) 104 450 1,000 1,554 Wetland Mitigation 50 500 550 Const. Mgmt. 2,800 2,000 4,800 Construction 15,000 12,200 27,200 TOTAL EXPENSES 162 440 3,000 3,000 18,300 14,200 0 0 0 39,102 FUND SOURCES Awarded STP Grant 2,551 2,595 5,146 Proposed TIGER Grant 7,900 5,894 13,794 Proposed State TIB Grant 2,500 2,500 5,000 Proposed FMSIB Grant 2,500 2,500 5,000 Proposed STP Grant 5,000 3,000 8,000 City Oper. Revenue 162 440 449 405 400 306 0 0 0 2,162 TOTAL SOURCES 162 440 3,000 3,000 18,300 14,200 0 0 0 39,102 Project Location 2017 - 2022 Capital Improvement Program 13 49 COUNCIL AGENDA SYNOPSIS Initials - Meeting Dale Prepared by AlIgyor!r- re 'en) Council review 06/10/19 HP Boulevard on Value Phase 3 Results c \ 1 I CA /RN' Difetoston 06/10/19 11111 Motion Mr's Pair' 0 Reoltrito il APA Date • Ordinance EJ Btd ' lward Wig Dale •Public 1 /arm • Other .A.ttg Date .Aftg Dale .\1tA Date ITEM INFORMATION ITEM No. 5.D. U S r \ 1,r Sp( Ns( )R, HARI PONNEKANTI Extension Engineering ORIGINAL AC;LNDA D NTE": 06/10/19 A.G1 NI) \ If 11 ,M TI ILE Strander Discussion Boulevard on Value Phase 3 Results c \ 1 I CA /RN' Difetoston 06/10/19 11111 Motion Mr's Pair' 0 Reoltrito il APA Date • Ordinance EJ Btd ' lward Wig Dale •Public 1 /arm • Other .A.ttg Date .Aftg Dale .\1tA Date Altg Dale SPONSOR •Council Mayor •I IR LJDCD LjFinance rare 715 Re7RfllIie I4PW Court SpoNs()R'S The City conducted a Value Engineering study for the SVMM MNI NRY Three options were identified; Option 1: Continue Change to a two-lane road (adding a Phase 4 for a work and return federal grant funds. Administration Option 2 (two-lane road) and work with the appropriate requirements or relinquish funds and reapply. Strander Boulevard Phase 3 Project. with the four -lane road, Option 2: four -lane road later), Option 3: Stop asks Council to give consensus for granting agencies to extend time ti \ II \xt, 1 FY CA., . ' . Mtg. CDN Comm Ell Finance Ell Parks COMMUTEE Comm. Comm. C1LAIR: KATE Public Safety Comm. ZAK IDAN Trans &Infrasiructure • Arts Comm. • Planning Comm, DATE: 06/04/19 KRULLER FOR RECOMMENDATIONS: SpoNsoR/AnmiN C( )NINII Public Works Department 11 Li" Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPI:NDI 1 I. II -ft RI ,QVIRI I) AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 06/10/19 MTG,DATE ATTACHMENTS 06/10/19 Informational Memorandum dated 05/31/19 (revised after 6/4/19 T.I.C.) Design Consultant's Value Engineering Options Power Point Presentation Minutes from the Transportation & Infrastructure Committee meeting of 06/04/19 _ U 51 City of Mk.' Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director BY: Hari Ponnekanti, Deputy Director/City Engineer CC: Mayor Ekberg DATE: May 31, 2019 (revised after 614/19 T./.C) SUBJECT: Strander Boulevard Extension Phase 3 Project No. 98610403 Discussion on Value Engineering Results ISSUE Presentation and discussion on the Strander Blvd Extension Project Phase 3 Project. Allan Ekberg, Mayor BACKGROUND The City of Renton completed Phase 1 of the Strander Boulevard/SW 27th Street (Oakesdale Avenue to Naches Avenue) in 2008 and Phase 2 (Naches Avenue to the new Tukwila Station/Sounder Commuter Rail Station parking lot, between BNSF and UPRR) in 2014. Phase 3 is being led by the City of Tukwila. In 2016, Tukwila received Federal grant funding for the preliminary engineering and right-of-way phases and is proceeding with the design process as part of the preliminary engineering phase (the project design started last year and is currently at 30%), Due to the increased complexity of the project and projected increased costs from original estimates, WSDOT and TIB recommended that a Value Engineering Study (VE) be performed for the Strander Blvd Phase 3 Project, to either find cost savings which could be incorporated into the design or validate the current design as the most cost- efficient option. City administration and City staff have met with various legislators and funding agencies listed below: • Vice Chair of the House Transportation Committee - Representative Jake Fey • Member of Senate Transportation Committee - Senator Curtis King • Washington State Department of Transportation (WSDOT) Secretary - Roger Millar • WSDOT Northwest Region Local Programs Engineer - Mehrdad Moini • WSOOT Local Programs Director - Kathleen Davis • Washington State Freight Mobility Strategic Investment Board (FMSIB) Director - Brian Ziegler • Washington State Transportation Improvement Board (TIB) Director — Ashley Probart Staff has also had conversations with our state and federal lobbyists regarding the best strategy for the state and federal funding awards. DISCUSSION Earlier this year, the City conducted a VE study after awarding a contract to MENG Analysis to perform the work. Three options were ultimately identified for the City to consider which are detailed in the attached presentation. Option No. 1: Continue with current design of 4 -lane road ($5 - $10M potential cost savings from VE study) Option No. 2: Incorporate full VE proposals of 2 -lane road, no seal, if possible, and continue design ($10 - $25M potential cost savings). This option is recommended by the Administration since it will meet the original scope of the project which was a new regional east -west arterial in this area. Option No. 3: Stop Work. Return grant funding, reimburse approximately $2 million of federal funds spent to date. W:\PW Eng PROJECTS1A- RW & RS ProjectsIStrander Extension (98610403)WE Studyl20190604 Info Memo on VE Presentartion.docx 52 Page 2 Strander Blvd Phase 3 Value Engineering Results May 31, 2019 Project and Funding Timeline Dates City Council Actions/Updates Funding/Grants 1 Project Milestones 2012 City Adopts Financial Planning Model and Capital Improvement Program (CIP) lists StranderBlvd/SW 2714 St Extension with cosls in Beyond years No specific funding identified • $3,9 million for construction. Must be used by 2030 or repay funds • $12 million for ROW, must be obligated by 12/3 1/201 9 2013 CIP adopted without major changes from 2012 No specific funding identified Must be obligated for Construction by September 2019 2014 Adopted CIP includes $20,000 for professional services to apply for Federal TIGER grant and FMSIB • TIGER grant not awarded Phase 2 - SW 27Ih St. Extension ompleted by Renton 2015 Adopted CIP Included proposed grants from TIGER, FMSIB, and STP • TIGER grant not awarded 2016 Council adopts state and federal legislative priorities with a focus on securing funds for Standar Blvd • TIGER grant not awarded • STP (PSRC) grant $5,1M for design Federal FASTLANE grant awarded $5 million 2017Adopted CIP estimates costs of $39 million and identifies several sources of funding, • City operating funds: $2 million Awarded STP grant$5,1 M Stale FMSIB Reconfirmed & Awinded $5M State Discretionary grant awarded $500,000 BUILD grant (formerly TIGER) not awarded City award design contracto BergerlABAM 2018 Council adopts state and federal legislative priorities with a continued focus on Strander and renewed focus on securing Statewide funding as part of a possibie Transportation package Council adopts contract for Value Engineering study to be completed in 1'l Quarter 2019 BUILD grant not awarded City Council bneted on increased estimated project costs due to complexity City contracts for utility coordination City staff begin meeting with state elected and department representatives, Revised & significantly higher cost estimate from 30% design resulted in requiring a Value Engineering (VE) study to be completed by funding partners 2019 Adopted CIP lists estimated project costs of $83,78 million Perform Value Engineering (VE) study and prepare reports City Council briefed an VE results Current Funding and Grant obligations Grant Awarded Amount Restrictions STP (PSRC) 2016 $5.1 million • $3,9 million for construction. Must be used by 2030 or repay funds • $12 million for ROW, must be obligated by 12/3 1/201 9 Federal FASTLANE 2016 $5 million Must be obligated for Construction by September 2019 FMSIB 2017 (reconfirmed) $5 million Must be obligated for Construction by Janualy 2020 WA State Discretionary Funds 2017 $500,000 WAPW Eng \PROJECTS1A- RW & RS ProjectsIStrander Extenshon (98610403MT Stucly12 1190E304 l'nf Mmoon VE Pre OtalionAopt 53 Page 3 Strander Blvd Phase 3 Value Engineering Results May 31, 2019 If funds are not obligated by the dates mentioned above, they will need to be returned to the funding agency and then can be reapplied for in the future. Based upon our conversations internally, in discussions with our funding partners and with our state and federal lobbyists, City Administration and Staff are suggesting that we notify the appropriate agency and relinquish the funding awards for FASTLANE, STP ROW, and FMSIB. This will help with building support when the City eventually applies for future funds. Possible next steps June 2019 — Council Briefed on Value Engineering results and provide direction on preferred design alternative 201'9-2020 — Design alternative is completed 2019-2022 — Secure significant statewide funding for new design 2020-2023 — Reapply for federal and State grants and secure other regional partner funding FINANCIAL_ IMPACT The financial impact varies depending on the direction taken on the project. Option 2 (2 lane road) with $1 0 - $25M potential costs savings is recommended by the administration. The potential funding path forward for Option 2: Phase 3 Funding SECURED City of Tukwila State Funding STP (PSRC) 1) TRY TIME EXTENSION 2) RETURN & REAPPLY FASTLANE FMSIB STP (PSRC) POTENTIAL FUNDING SOURCES State Legislative Funding Transportation Innpv Board' Additional PSRC (STP) Sound Transit OTHER FUNDING SOURCES City of Renton Additional City of Tukwila UPRR BNSF BUILD Grant (formerly TIGER) Potential Funding PE ROW Construction Total Notes $607,,500 92,500 5195,750 51,196,750 52,000,000 Secured $276,166 $223,834 5500,000 Secured $3,892,500 Secured 51,254,250 $4,500,000 $1,726,166 $5,000,000 $5,000,000 55,000,000 $5,000,000 50 $1,254,250 Try Extension or `eturn & Reapply Return and reapply Return and reapply Return and reapply $20,000,000 $20,000,000 Potential $7,000,000 $7,000,000 Potential $5,000,000 $5,000,000 Potential $5,000,000 $5,000,000 Potential $4,000,000 $4,000,000 Possible $4,000,000 $4,000,000 Possible $0 $0 $0 $0 $0 50 556,420,584 $62,646,750 Phase 3 Costs $4,500,000 $1,720,166 555,000,000 $61,220,166 2 -Lane concept Cost W:1PW Eng1PROJECTS A- RW & RS Projects\Strander Extension (N6104 WE Study k20T90604 Info PA ema on VE Presentation.dacx 54 Page 4 Strander Blvd Phase 3 Value Engineering Results May 31, 2019 RECOMMENDATION The City Administration is seeking Council consensus for a path to move forward with Option 2 (two-lane road). Based upon discussions with funding partners and with state and federal lobbyists, City Administration and Staff recommend that the City notify the appropriate agency, request a time extension, and if not possible, relinquish the funding awards for FASTLANE, STP ROW, and FMSIB and reapply at the appropriate time. ATTACHMENTS Design Consultant's VE options power point presentation WAPW EngIPROJECTSA- RW & RS Projects \Strander Extension (98510403)WE Study20190604 Info Merno on VE Presentationdocx 55 COUNCIL AGENDA SYNOPSIS MeetingDate Prepared by Mayor's reyfew Council review 06/10/19 HP ITEM INFORMATION ITEM No. 5.D. STAFF SPONSOR: HARI PONNEKANTI ORIGINAL AGENDA DATH: 06/10/19 AGENDA ITEM TITLE Strander Boulevard Extension Phase 3 Discussion on Value Engineering Results cxri(;( Y Discussion Mts Date 06/10/19 0 Motion MisDate ['Resolution Mtg Date 111 Ordinance Mtg Date 1] Bid Award Mtg Date j Other Mts Date • Public Hearind Mtg Date SP ON SOR Counci I Mayor HR EIDCD ElFinan EFire flTS P&R Police PW Court Si)( )NSoie S The City conducted a Value Engineering study for the Strander Boulevard Phase 3 Project. SUMMARY Three options were identified; Option 1: Continue with the four -lane road, Option 2: Change to a two-lane road (adding a Phase 4 for a four -lane road later), Option 3: Stop work and return federal grant funds. Administration asks Council to give consensus for Option 2 (two-lane road) and work with the appropriate granting agencies to extend time requirements or relinquish funds and reapply. REA/1E El) BY II C.O.W. Mtg. LIJ CDN Comm 0 Finance Comm. El Public Safety Comm. J Arts Comm. 111 Parks Comm. 11 Planning Comm. COMMITTEE CHAIR: KATE KRULLER FOR ZAK IDAN I Trans &Infrastructure DATE: 06/04/19 RECOMMENDATIONS: SPoNsoR/ADmIN. Commr1THE Public Works Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXITNDITURE REQUIRIM AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 06/10/19 MTG. DATE ATTACHMENTS 06/10/19 Informational Memorandum dated 05/31/19 (revised after 6/4/19 T.I.C.) Design Consultant's Value Engineering Options Power Point Presentation Minutes from the Transportation & Infrastructure Committee meeting of 06/04/19 57 City of Tukwi a Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director BY: Hari Ponnekanti, Deputy Director/City Engineer CC: Mayor Ekberg DATE: May 31, 2019 (revised after 6/4/19 T.I.C) SUBJECT: Strander Boulevard Extension Phase 3 Project No. 98610403 Discussion on Value Engineering Results ISSUE Presentation and discussion on the Strander Blvd Extension Project Phase 3 Project. Allan Ekberg, Mayor BACKGROUND The City of Renton completed Phase 1 of the Strander Boulevard/SW 27th Street (Oakesdale Avenue to Naches Avenue) in 2008 and Phase 2 (Naches Avenue to the new Tukwila Station/Sounder Commuter Rail Station parking lot, between BNSF and UPRR) in 2014. Phase 3 is being led by the City of Tukwila. In 2016, Tukwila received Federal grant funding for the preliminary engineering and right-of-way phases and is proceeding with the design process as part of the preliminary engineering phase (the project design started last year and is currently at 30%), Due to the increased complexity of the project and projected increased costs from original estimates, WSDOT and TIB recommended that a Value Engineering Study (VE) be performed for the Strander Blvd Phase 3 Project, to either find cost savings which could be incorporated into the design or validate the current design as the most cost- efficient option. City administration and City staff have met with various legislators and funding agencies listed below: • Vice Chair of the House Transportation Committee - Representative Jake Fey • Member of Senate Transportation Committee - Senator Curtis King • Washington State Department of Transportation (WSDOT) Secretary - Roger Millar • WSDOT Northwest Region Local Programs Engineer - Mehrdad Moini • WSDOT Local Programs Director - Kathleen Davis • Washington State Freight Mobility Strategic Investment Board (FMSIB) Director - Brian Ziegler • Washington State Transportation Improvement Board (TIB) Director—Ashley Probart Staff has also had conversations with our state and federal lobbyists regarding the best strategy for the state and federal funding awards. DISCUSSION Earlier this year, the City conducted a VE study after awarding a contract to MENG Analysis to perform the work. Three options were ultimately identified for the City to consider which are detailed in the attached presentation. Option No. 1: Continue with current design of 4 -lane road ($5 - $10M potential cost savings from VE study) Option No. 2: Incorporate full VE proposals of 2 -lane road, no seal, if possible, and continue design ($10 - $25M potential cost savings). This option is recommended by the Administration since it will meet the original scope of the project which was a new regional east -west arterial in this area. Option No. 3: Stop Work. Return grant funding, reimburse approximately $2 million of federal funds spent to date. W:\PW Eng \PROJECTS\A- RW 8 RS Projects\Strander Extension (98610403)\VE Study \20190604 Info Memo on VE Presentation.docx 58 Page 2 Strander Blvd Phase 3 Value Engineering Results May 31, 2019 Project and Funding Timeline Dates City Council Actions/Updates Funding/Grants Project Milestones 2012 City Adopts Financial Planning Model and Capital Improvement Program (CIP) lists Strander Blvd/SW 27th St Extension with costs in Beyond years No specific funding identified • $3.9 million for construction. Must be used by 2030 or repay funds • $1.2 million for ROW, must be obligated by 12/31/2019 2013 CIP adopted without major changes from 2012 No specific funding identified Must be obligated for Construction by September 2019 2014 Adopted CIP includes $20,000 for professional services to apply for Federal TIGER grant and FMSIB • TIGER grant not awarded Phase 2 — SW 27th St. Extension completed by Renton 2015 Adopted CIP included proposed grants from TIGER, FMSIB, and STP • TIGER grant not awarded 2016 Council adopts state and federal legislative priorities with a focus on securing funds for Stander Blvd • TIGER grant not awarded • STP (PSRC) grant $5.1M for design • Federal FASTLANE grant awarded $5 million 2017 Adopted CIP estimates costs of $39 million and identifies several sources of funding: • City operating funds: $2 million • Awarded STP grant: $5.1 M • State FMSIB Reconfirmed & Awarded $5M • State Discretionary grant awarded $500,000 , BUILD grant (formerly TIGER) not awarded City award design contract to Berger/ABAM 2018 Council adopts state and federal legislative priorities with a continued focus on Strander and renewed focus on securing Statewide funding as part of a possible Transportation package. Council adopts contract for Value Engineering study to be completed in 1St Quarter 2019 • BUILD grant not awarded City Council briefed on increased estimated project costs due to complexity City contracts for utility coordination City staff begin meeting with state elected and department representatives. Revised & significantly higher cost estimate from 30% design resulted in requiring a Value Engineering (VE) study to be completed by funding partners 2019 Adopted CIP lists estimated project costs of $83.78 million Perform Value Engineering (VE) study and prepare reports City Council briefed on VE results Current Funding and Grant obligations Grant Awarded Amount Restrictions STP (PSRC) 2016 $5.1 million • $3.9 million for construction. Must be used by 2030 or repay funds • $1.2 million for ROW, must be obligated by 12/31/2019 Federal FASTLANE 2016 $5 million Must be obligated for Construction by September 2019 FMSIB 2017 (reconfirmed) $5 million Must be obligated for Construction by January 2020 WA State Discretionary Funds 2017 $500,000 W:\PW Eng \PROJECTS\A- RW & RS Projects\Strander Extension (98610403)\VE Study\20190604 Info Memo on VE Presentation.docx 59 Page 3 Strander Blvd Phase 3 Value Engineering Results May 31, 2019 If funds are not obligated by the dates mentioned above, they will need to be returned to the funding agency and then can be reapplied for in the future. Based upon our conversations internally, in discussions with our funding partners and with our state and federal lobbyists, City Administration and Staff are suggesting that we notify the appropriate agency and relinquish the funding awards for FASTLANE, STP ROW, and FMSIB. This will help with building support when the City eventually applies for future funds. Possible next steps June 2019 — Council Briefed on Value Engineering results and provide direction on preferred design alternative 2019-2020 — Design alternative is completed 2019-2022 — Secure significant statewide funding for new design 2020-2023 — Reapply for federal and State grants and secure other regional partner funding FINANCIAL IMPACT The financial impact varies depending on the direction taken on the project. Option 2 (2 lane road) with $10 - $25M potential costs savings is recommended by the administration. The potential funding path forward for Option 2: Phase 3 Funding SECURED City of Tukwila State Funding STP (PSRC) 1) TRY TIME EXTENSION 2) RETURN & REAPPLY FASTLANE FMSIB STP (PSRC) POTENTIAL FUNDING SOURCES State Legislative Funding Transportation Impv Board Additional PSRC (STP) Sound Transit OTHER FUNDING SOURCES City of Renton Additional City of Tukwila UPRR BNSF BUILD Grant (formerly TIGER) Potential Funding PE ROW Construction Total Notes $607,500 $3,892,500 $195,750 $276,166 $1,254,250 $4,500,000 $1,726,166 $1,196,750 $223,834 $5,000,000 $5,000,000 $0 $2,000,000 $500,000 $3,892,500 $5,000,000 $5,000,000 $1,254,250 $20,000,000 $20,000,000 $7,000,000 $7,000,000 $5,000,000 $5,000,000 $5,000,000 $5,000,000 $4,000,000 $4,000,000 $0 $0 $0 $56,420,584 $4,000,000 $4,000,000 $0 $0 $0 $62,646,750 Secured Secured Secured Try Extension or Return & Reapply Return and reapply Return and reapply Return and reapply Potential Potential Potential Potential Possible Possible Phase 3 Costs $4,500,000 $1,720,166 $55,000,000 $61,220,166 2 -Lane concept Cost W:\PW Eng\PROJECTS\A- RW & RS Projects\Strander Extension (98610403)\VE Study\20190604 Info Memo on VE Presentation.docx 60 Page 4 Strander Blvd Phase 3 Value Engineering Results May 31, 2019 RECOMMENDATION The City Administration is seeking Council consensus for a path to move forward with Option 2 (two-lane road). Based upon discussions with funding partners and with state and federal lobbyists, City Administration and Staff recommend that the City notify the appropriate agency, request a time extension, and if not possible, relinquish the funding awards for FASTLANE, STP ROW, and FMSIB and reapply at the appropriate time. ATTACHMENTS Design Consultant's VE options power point presentation W:\PW Eng \PROJECTS\A- RW & RS Projects\Strander Extension (98610403)\VE Study\20190604 Info Memo on VE Presentation.docx 61 der Boulevard Extension ue =ma Results genda Purpose of Meeting Project Purpose & Need Project Background Current Project Funding Status Recommendations Options Questions? `render Boulevard Extension urpose of Meeting Update on Project Status and Value Engineering (VE) Study Seek Council Consensus for Recommended Path Forward `render Boulevard Extension roject Purpose & Need —Quality of life )mpletes the last 1,500 feet of an east -west connection in the Green River alley that currently does not exist today by constructing a safe crossing of key regional railroad line. Improves Freight Mobility in the Green River Valley Reduces Traffic Congestion for Commuters Improves Connectivity to large employment centers Improves Access to a Regional Urban Center Reduces Air and Noise Pollution `rander Boulevard Extension roject Purpose & Need —Accommodates Growth Facilitates the Cities Ability to Meet Growth Management Concurrency Standards. Moves 22,500 vehicles per day, including 1,800 trucks, off of existing South 180th, Grady Way and 1-405. Provides Level of Service (LOS) "E" on South 180th and Grady Way Provides $65M in Travel Time Economic Benefits (2022 to 2052) `render Boulevard Extension roject Background (Current 4 -lane layout) `rander Boulevard Extension lajor Utility Conflicts City of Tukwila Existing Utilities • Olympic Pipeline `rander Boulevard Extension roundwater Management Issues `rander Boulevard Extension roundwater Management Issues `rander Boulevard Extension ✓atertight Underpass Terminology iI & Water assures Boat Sides (Walls) Water Water Pressure `rander Boulevard Extension Boat Bottom (Bottom Seal) Current 4 -Lane Layo ✓atertight Underpass Example `rander Boulevard Extension South 180t City Project Cost — $22 Project Completion — J Roadway Wi Project Length In- ©ut-G nsealed Underpass (Partially) `rander Boulevard Extension nsealed Underpass Example `rander Boulevard Extension urrent Project Funding Status City ofTukwila PSRC STPUL) FASTLANE State Funding FMSIB TIB State Legislative Funding City of Renton Additional City ofTukwila Additi0nal PSRC (STP) Sound Transit Port of Seattle UPRR BNSF Other Federal Grants (BUILD) $607,500 $3,892,500 $195,750 $1,254,250 $270,166 $1,196,750 $- $5,000,000 $229,834 $5,000,000 $2,000,000 $5,146,750 $5,000,000 $500,000 $5,000,000 Secured Secured (Obligate ROW by 11119) Secured (Award Const. by 11/ 9) Secured Secured Subtotal Phase 3 Costs gander Boulevard Extension $4,500,000 $4,500,000 $1,720,166 $1,720,166 $10,229,834 $17,646,000 $77,561,460 $83,781,626 Current Estimate for Phase 3 urrent Project Funding Status $77.6 M CONSTRUCTION istruction Contracts Railroad Costs ract Administration & Inspection Contingencies gander Boulevard Extension , ^ f. r _ X0000000000000000000 $4.50 M DESIGN &ENVIROM DOCUMENTATION $1.72 M RIGHT-OF-WAY urrent Project Funding Status Railroad Contract Adminstration $2 8M ion Contract Adminstration $4.OM 2.1 M Roadvay &Utilities $2.5M UPRRShoofly 2.1 M Sound Transit Bridc Contin encies .0� PRR Bi Ige Foo gander Boulevard Extension ost Comparison to Similar Projects South 180th Street Lincoln Avenue MLK Boulevard `rander Boulevard Extension E Team Proposals CITY OF TUKWILA STRANGER BOULEVARD EXTENSION — PHASE 3 VALUE ENGINEERING JANUARY 24m, 2019 Votes Enqi engc M.CV Timothy Bociniey, VMA, Adam :.� Cosi. jell Founce, Corte Manuel Ecifibeng Roadway Engneer Kevin Jeffers, Railivonod Pot_ k tAcviterognnv, Strocnovol Nate Wong Druiivoge and Civil Conan Pottop, VP Project Mgovoivei Arm Vieimog VE Prgeot Cod: etc_ Com hen. VE Prgeot Gocodirigi MENG An `render Boulevard Extension ecommendations Option No. 1: Continue With Current Design of 4 -Lane Road ($5M to $10M potential Cost Savings) Option No. 2:Incorporate VE Proposals of 2 -Lane Road, No Seal, if Possible and Continue Design ($10 to $25M potential Cost Savings) Recommendation by City Administration Option No. 3: Stop Work (Return Grant Funding & Reimburse Federal Funds Spent to Date) `render Boulevard Extension ►ption 1 (Current 4 -lane layout) rander Boulevard Extension ►ption 2 (2 -Lane layout) rander Boulevard Extension roposed Project Phasing `rander Boulevard Extension E Team Proposals —Third Party Impacts Adjacent Property Owners UP and BNSF Railroad PSE SPU KING COUNTY `render Boulevard Extension ►ption 2 —Possible Funding Scenario Phase 3 Funding PE ROW Construction Total Notes SECURED City of Tukwila $607,500 $195,750 $1,196,750 $2,000,000 Secured State Funding $276,166 $223,834 $500,000 Secured STP (PSRC) $3,892,500 $3,892,500 Secured 1) TRY TIME EXTENSION 2) RETURN & REAPPLY FASTLANE FMSIB STP (PSRC) POTENT -AL -_ State Ltg_sla Transpo at=on Imps Board DING SOURCES dd_t_onaI PSRC (STP) Sound Transit $1,254,250 Try Extension or Return & Reapply $5,000,000 $5,000,000 Return and reapply $5,000,000 $5,000,000 Return and reapply $0 $1,254,250 Return and reapply $20,000,000 $20,000,000 Potential $7,000,000 $7,000,000 Potential $5,000,000 $5,000,000 Potential $5,000,000 $5,000,000 Potential OT---.H'---.ER FUNDING SOU'ROES City of Renton $4,000,000 $4,000,000 Possible Additional City of Tukwila $4,000,000 $4,000,000 Possible UPRR $0 $0 BNSF $0 $0 BUILD Grant (formerly TIGER) $0 $0 Potential Funding $4,500,000 $1,726,166 $56,420,584 $62,646,750 Phase 3 Costs $4,500,000 $1,720,166 $55,000,000 $61,220,166 2 -Lane concept Cost `rander Boulevard Extension hase 4 —Differed Construction Costs nt 4 -Lane Option used 2 -Lane Option Cost Delta = $83.8 M $61.2 M $22.6 M 4 is Expected to cost lot more in the future with additional costs such as in, traffic control, permitting and other costs `render Boulevard Extension Luestions? *ander Bvu(evar€ Extension Transportation & Infrastructure CommitteMinutes June 4, 2019 that have grant funding prospects. This is a fluid document that can be modified as needed after the adoption. This update includes no new p'ects,butth9VVestVaUeyHighwav/LongacnesVVay Shared Use Pathways Pject has been merged into the larger West Valley Highway Project.4O-42n« Avenue South Phase ||| and 53'u Avenue South were deleted due to completion. TUC/TOD Pedestrian Improvements, Tukwila International Boulevard Retrofit, and Multipurpose Trails were moved beyond 2025. UNANIMOUS APPROVAL. FORWARD TO JUNE 10, 2019 COMMITTEE OF THE WHOLE, E. Strander Boulevard Value EnineehngResults Staff updated the Committee on the Strander Boulevard Extension Phase 3 Project, which is currently at3096design. Due to the increasing cnnnp|exityand cost estimates, VV3D�}Tand TIB neconnnnpndedaValue Engineehngk/E\studyThree options vveneidenti�edbvthe consu�ant:l) mm��&~�' continue with current design of four -lane road, 2) design a two-lane road, or stop work��3) compLetely and refund grant funds. The City has funding from the Surface Transportation Program (STP) via Puget Sound Regional Council, the Federal FASTLANE program, and the Washington State Freight Mobility Strategic Investment Board (FMSIB) that must be obligated or relinquished by varying deadlines. Staff recommends proceeding with the two-lane road design as determined by the VE consultant, and returning the unused funds to FASTLANE, STP, and FMSIB or apply for a time extension. Once the design alternative is chosen, the City will be positioned to reappLy for grant funding. If the two-lane road option is chosen, the City of Renton expressed a desire to create a Phase 4, which would include adding the two remaining road lanes at a later time. Committee members discussed the information. Councilmembers Kruller and Hougardy expressed support for Option 2, while Councilmember McLeod stated no recommendation at this time. FORWARD TO JUNE 10, 2019 COMMITTEE OF THE WHOLL KKU, RTC Councilmember Hougardy attends SCATBd and RTC and reported on both at Council. IV. MISCELLANEOUS ThorndvkeNoighbo(hood Staff distributed a list of capital investments in the Thorndyke neighborhood, totaling $13 million since 1989. Kate asked for clarification of how the nine neighborhoods were defined. Staff will provide the Committee members with a neighborhood map that was developed as part of the Cottage Housing ordinance. The neighborhood investment reports will be shared with the whole Council. Solid Waste Staff will be meeting with the Chamber of Commerce on Monday, June 10,2019 to discuss the utility tax rate increase. An incremental increase will be proposed; Councilmembers emphasized the importance of messaging and ensuring that the City is actively listening to our residents. V. ANNOUNCEMENTS The Transportation & Infrastructure Committee Meeting adjourned 6:57 p.m. Committee Chair Approval Minutes by HK, Reviewed by GL 88 Council of �� Tukwila �~"��, Committee the Whole Meeting City Hall Council Chambers June 10,2¢19-7:00p.M. MINUTES COMMITTEE OF THE WHOLE CALL TO ORDERIPLEDGE OF ALLEGIANCE Council President Hougardy called the Tukwila City Council meeting to order at 7:00 p.m. and led the audience in the Pledge of Allegiance. OFFICIALS Present were Council President Hougardy; Councilmembers Dennis Robertson, Verna Seal, De'Sean Quinn, Kate Kruller, Thomas McLeod, Zak Idan. CITY OFFICIALS Allan EkbarQ, Mayor; David C|ine, City Administrator; Rachel 8ianchi, Deputy City Administrator; Bruce Linhon, Police Chief; Jay Wittwer, Fire Chief; Vicky Cadsan, Finance Director; Jack Pace, Community Development Director; Henry Hash, Public Works Director; Hari Ponnekand, Deputy Public Works Director/City Engineer; Cyndy Knighton, Senior Program Manager; Lynn Miranda, Senior Planner; Jeff Friend, Fiscal Manager; Barbara Saxhzn, Administrative Support Coordinator, City Clerk's Office. SPECIAL PRESENTATIONS Update from David Foster, Lobbyist. Rachel Bianchi, Deputy City Administrator, introduced David Foster, the City's contract lobbyist for state lobbying. Mr. Foster utilized a PowerPoint presentation to provide an update with highlights from the 2019 Washington State Legislative session. Mr. Foster noted he previously provided Councilmembers with an end -of -session report. Democrats were in control of the House and Senate this year. The 105 -day session ended on time, This was a year of budgeting for the next biennium starting July 1, 2019, for the capital budget and for transportation. City priorities • Sales tax mitigation (aka funding for manufacturing and warehousing cities): This was fully funded in the two-year operating budget. Mr. Foster acknowledged efforts by Mayor Ekberg and Representative Pat Sullivan, who represents the Kent -Auburn -Covington area, on this issue. • SCORE (South Correction Entity): There will be a daily rate increase. • The number of Basic Law Enforcement Academy classes will increase from 10 to 19. Capital Budget projects Housing Trust Fund $175,000,000 (this is a statewide number). Potential funding opportunities in the 2020-2021 session. Early Learning Facilities (School District) $106.000 Health Point $1.000.000 Starfire Sports STEM $250.000 Tukwila Village Food Hall $400.000 89 Tukwila City Council Committee of the Whole Minutes June 10 2019 Page 2 of 12 South 116th Street at $260.000 Green-Duwamish River in the WWRP Chinook Wind Pubtic Access in the $157,080 Aquatic Lands Enhancement Account Transportation Budget • No funding for either Strander Boulevard or the Allentown Bridge. No new funds going into the operating budget for transportation funding. • A pilot project has been put forth related to the use of automated vehicle noise enforcement cameras in areas that have been designated by ordinance as "Stay Out of Areas of Racing." • A bill authorizing tolling on 1-405 from Tukwila to Lynnwood, as well as SR167 and SR509, was signed into law. Policy Bills • Cities and counties may use a credit against the state sales tax to help build affordable or supportive housing. This will potentially increase the amount of money going into homelessness and housing efforts, • Seniors and veterans property tax exemption, with the income threshold raised to reflect county median income. • Sales tax mitigation: Bilis that would have created a manufacturing and warehousing job centers account to help mftigate osses through 2030 did not pass. Efforts will continue on this issue. • Bill that would have allowed the property tax to be increased based on population change and inflation did not pass. A new Speaker of the House will be elected in July. The 2020 egislative session will run January 13 through March 12, and is a 60 -day supplemental session. Mr, Fostestated they expect to see many of the same issue areas in 2020 as in 2019, including education funding, mental and behavioral health funding, and transportation. Funding in the transportation budget is more likely to occur in 2021. Councilmember Robertson asked if public disclosure was a hot issue for the legislature. Mr. Foster noted it is a hot issue in the media. The legislature is trying to find balance to allow the legislature to do its job without releasing all information in advance of a decision, while also letting the public know what is going on. Mr. Foster noted that since this will be a short session, there may be issues that would best be put forth collectively in partnership with the Association of Washington Cities (AWC) and similar organizations. PUBLIC COMMENTS Joe Duffie, 5332 South 140th Street, expressed appreciation for the two speed bumps that were installed on 53rd Avenue South. He asked about the spacing of the bumps on 53rd, as there were four speed bumps installed on l6Oth. He also asked ifthe City was responsible for any accidents caused by a speed bump. Mr. Duffie noted there was a bicycle training event at a Tukwila park over the vveokand, and he expressed concern about cars backing up in the same area. He also noted there was a Iarge crowd at the park on Saturday and the group had music playing very Ioudly. PUBLIC HEARING a. A resolution adopting the 2020-2025 Six -Year Transportation Improvement Program. 7:23 p.m. Council President Hougardy opened the public hearing. 90 Tukwila City CouncCommittee of the Whole Mnutes June 10, 2019 Page 3of/2 Cyndy Knighton, Senior Program Manager, provided an overview of this item. The State requires that all cities adopt a Six -Year Transportation Improvement Program (TIP) every year by July 1. This year's TIP isfor 202O -2O25. All projects in the TIP are transportation related and developed in concert with the City's Capital Improvement Program (CIP). Ms. Knighton noted that once the TIP is odoptad, it can be modified. Page 15 in the agenda packet lists several projects that have been removed from the current TIP: • The West Valley Highway/Longacres Way Shared Use Pathways project has been merged into the Iarger West VaIIey Highway project. • The 40 -42nd Avenue South Phase III and 53rd Avenue South projects have been completed. • Three pjectovverede|etedastheyarepnojeotedtnmovebeyondthecurrentG-yeardme frame: TUC/TOD Pedestrian Improvements, Tukwila International Boulevard Retrofit, and Multipurpose Trails. In response to questions from Councilmembers relating to the Strander Boulevard/SW 27th Street project listed in the draft TIP, Ms. Knighton stated the total shown (approximately $80 million) is for the full project as it currently exists in the CIP—before any decisions are made relating to proposed options for this project. The costare broken down as $3,720,000 in 2020, $38,389,000 in 2021, and $37,889,000 in 2022. 7:30 p.m. Coundll President Hougardy called for public comments. There were no public comments 7:31 p.m. Council President Hougardy closed the public hearing. b. An ordinance to clarify the types of multi -family dwellings permitted in the Tukwila South Overlay Zone. 7:31 p.m. Council President Hougardy opened the public hearing. LynnYWirando.SenknPlanmsr,explainedtheordinanoevvou|danlendTable18-8.^LandUses/Ulovvedby District," in the City's zoning code to clarify the types of multi -family dwellings permitted in the Tukwila South Overlay District. The area affected covers approximately 400 acres: Southl80th Street on the north to 204th Street on the south, and from the City Iimits at 1-5 on the west to the Green River on the east. The underlying zoning includes Heavy Industrial, Mixed -Use Office, Low Density Residential, and Tukwila Valley South. The Tukwila South Overlay (TSO) covers the entire area and supersedes the underlying zoning. A Master Plan prepared by Segale Properties in 2009 was adopted along with a Development Agreement between the City and Segale, which called for new development in a combination of campus style office and research environments with a mix of other supporting uses. A wide variety of Iow- to high-rise multi- family dwelling types were anticipated in the P|an, including a mix of townhouses and flats above retail uses. As shown in Table 18-6 (page 70 of the agenda packet), current zoning standards allow various types of multi -family units, senior housing and assisted living facilities in the TSO zone after a Residential Design Manual is adopted by ordinance. Segale Properties recently indicated an interest in developing townhouses in the TSO zone. To ensure consistency between envisioned uses in the Master PIan, an amendment to Table 18-6 will clarify that townhouses, duplexes, triplexes and fourplexes are allowed in the TSO zone after a Residential Design Manual is adopted, which is consistent with current requirements for other forms of multi -family housing in the TSO zone. The draft Residential Design Manual will come before the Council at a later date. Councilmember Idan asked whether this would affect any property owners other than Segale Properties. Ms. Miranda stated that Clarion also owns some property in that area. 91 Tukwila Cty Council Committeeof the Whole Minutes June 10, 2018 Page 4 of 12 Councilmember Kruller asked whether this amendment will change the infrastructure already put in place. Ms. Miranda responded no. 7:37 p.m. Council President Hougardy called for public comments. Mike Pruett of Segale Properties stated he was available to answer any questions. Councilmember Quinn asked that he confirm the information presented by staff this evening is consistent with his understanding, and he responded in the affirmative. 7:40 p.m. Council President Hougardy closed the public hearing. SPECIAL ISSUES a. A resolution adopting the 2020-2025 Six -Year Transportation Improvement Program. Councilmember ldan stated that Councilmember Kruller sat in as Chair at the Transportation and Infrastructure Committee meeting on June 4, 2019. Ms, Kruller indicated the committee members forwarded this item with unanimous approval. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. b. An ordinance to clarify the types of multi -family dwellings permitted in the Tukwila South Overlay Zone. Councilmember Quinn indicated this item was discussed at the Community Development and Neighborhoods Committee meeting on April 23, 2019, and May 14, 2019. The item was added to those agendas under "Miscellaneous," at which time the Committee approved staffs request to forward the item to the Planning Commission. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. c. An ordinance extending the non-exclusive Franchise Agreement with Astound Broadband, LLC (dba Wave Broadband), for one year. Councilmember ldan stated that Councilmember Kruller sat in as Chair at the Transportation and Infrastructure Committee meeting on June 4, 2019, She indicatethe committee members forwarded this item with unanimous approval. Cyndy Knighton, Senior Program Manager, stated the ordinance would extend the City's existing franchise agreement with Astound Broadband, LLC (dba Wave), which has been in existence for almost 5 years and will expire in August. The agreement contains a clause that aliows for a one time, one-year extension to allow time for negotiation of a new agreement. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. d. Consensus on Strander Boulevard Extension P'aot. Coumci|member|danstated that Councilmember Kruller sat in as Chair at the Transportation and Infrastructure Committee meeting on June 4, 2019. She indicatetwa Committee members moved the item forward with a recmmendation, and one member had no recmmendation at that time. Henry Hash, Public Works Director, stated it has taken the City a great deal of effort to get to where we are today. Conversation on the Strander Boulevard Extension started in the 1980s. The City of Renton had the lead otthat time and completed Phases 1and 2ofthe project. The City of Tukwila is the Iead on Phase 3. The purpose of the project is to meet growth management concurrency standards, and to move 22.50Ovehicles per day off ofSouth 18OthStreet, Grady Way and |-4O5. The projectvvou|doomp|abathe last 1,500 feet of an east -west connection by constructing a safe crossing of a key regional railroad line. 92 Tukwila City Council Committee of the Whole Minutes June 1O.2U10 Page 5of12 Over the last year the City has started work on the design process as part of the preliminary engineering phase for a fouriane configuration. Due to the increased complexity of the pject and pjeobad increased estimates, WSDOT (Washington State Department of Transportation) and the Transportation Improvement Board (TIB) recommended that a Value Engineering Study (VE) be performed for the project to either find cost savings that could be incorporated into the design or validate the current design as the most cost-efficient option. Design was stopped at 30% in order to conduct the VE Study. BergerABAM (now part of WSP) was selected as the City's consultant. Project stakeholders—the State legislature and funding authorities at the state, as well as the City of Renton—have expressed continued support for the project. Staff is seeking consensus from the Council on the preferred option for moving forward. Bob Fernandez of WSP utilized a PowerPoint presentation to present the three projectoptionoidendfied for consideration. ProjactPurpmswsndNeed--Qua|dypfLifo • Improves freight mobility in the Green River Valley • Reduces traffic congestion for commuters • lmproves connectivity to Iarge employment centers • lmproves access to a regional urban center • Reduces air and noise pollution ProjeotPwrposmmmJNwnd--AccomnmnmdatmsGrmwth • Facilitates the City's ability to meet growth management concurrency standards • Moves 22,500 vehicles per day, including 1,800 trucks, off existing South 180th Street, Grady Way and 1-405 • Provides Level of Service (LOS) "E" on South 180th Street and Grady Way • Provides $65M in travel time economic benefits (2022 to 2052) Project Background Mr. Fernandez showed a map of the current 4 -lane layout (page 106 of the agenda packet) in which the colors depict the three project phases: Orange City of Renton, Phase 1 Red City of Renton, Phase 2 Blue City of Tukwila, Page 3 Challenges • Utility conflicts: Pipelineo. PSE uti|ity, water, sanitary sewer, and telecommunications. • Groundwater management: Proposal is to separate the groundwater from the storm water, If the underpass was made watertight, there would be very little groundwater beyond a continual flow that would be routed to the Green River along with any pond overflow. This would be a pipeline project and require some pump station modifications. Studge can occur when groundwater is exposed to oxygen; making the underpass watertight will help alleviate future long-term maintenance issues. In response to questions from Councilmember Robertson, Mr. Fernandez explained that stormwater is run-off from the roadway, which is treated and discharged to the river. Groundwater is naturaily occurring and never touches the roadway surface, With a cut in the ground to build the underpass, groundwater comes in through cuts and from below if walls are not built. The water needs to be collected in a separate system so that it is not co -mingled with stormwater. As groundwater comes in, it is never exposed such that it would be heated up; it is transferred through a pipe and would only mix with stormwater at the end of the pipe where it empties into the river. 7:56 p.m. Councilmember Kruller left the Council Chambers A cross-section from the proposed design is depicted on page 110 of the agenda packet. The ground would be improved to create a watertight seal on the bottom and walls would be built on the sides to limit the amount of groundwater coming in. The underpass on South l8Oth Street is an example of a similar watertight structure. 93 Tukwila City Council Committee ofthe Whole Minutes June 10, 2019 Page 6 of 12 The underpass for the Strander Boulevard pject is currently partially sealed (as part of Phase 2). There is a naturally occurring condition whereby the layer of soil is fairly impermeable to the water coming up from the bottom. There has been a little more water than anticipated from the ground and the side slope, which is heavily lined with rock to prevent sliding. In this nituation, the groundwater and stormwater mix in the pond and overflow into the wetland. 8:00 p.m. Councilmember Kruller returned to the Council Chambers. Current project funding status The chart below (page 114 of the agenda packet) shows a considerable shortfall between the $17,646,000 in potential funding and the $83,781,626 total estimated costs for Phase 3. Current Project Fund. ng Status City of Tulcwila (STPUL) FASTLANE State Funding FMSIB 5607,500 53,892,500 5195,750 1,254,250 5270,166 TIB State Legislative funding City of Renton Additional City of Tukwila Additional PSRC (STP) Sound Transit Port of Seattle UPRR BNSF Other Federal Grants (RUILD Subtotal Phase 3 Costs Strander Boulevard Extension �|.\96,750{ O,000/NV,Secured 5'| 55,146`750 I Secured (Obligate ROW bynmy $5,000,C00 55,000,000 Secured (Award Cony. bynx9) $229,834 5500/00 Secured 55,000,000 55,000,000 Secured 5- 5- 5- 5 -5-5-5 5-/ 5-| | �] 1J201 0,20,834 54,500,0001,720,166 577,561,460 583,781,626 Current Estimate for Phase 3 517,646,000 In response to a question from Councilmember Roberbsun, MrFernandez stated that WSP is very confident in the estimated project cost, Contractors were consulted to review the project and estimates. Cost escalation and contingencies have been built in. He explained that because this is a complicated project, the number of qualified contractors is limited and bids would depend on what other projectsare happening at the same time. The mosexpensive components of the pjeotarathewaUnandaaa|(pieohartonpage11Gufdhe agenda packet). There would also be costs associated with a considerable amount of temporary construction that is required on a project like this that does not get incorporated into the final project. The Value Engineering Study includes numerous proposals that have been analyzed by WSP for: (1) potential risk factors; (2) to determine which potential conceptcannot be combined as some are mutually exclusive; and (3) to incorporate the best ideas. The Council expressed interest in receiving a copy of the VE Study and/or the consultant's draft response to the report. 94 Tukwila City Council Committee of the Whole Minutes June 10, 2019 Page 7 of 12 Recommendations Option 1 Continue with the current design of a 4 -lane road. $5 to $10 million potential cost savings identified by VE Study. Option 2: Incorporate value engineering proposals of a 2 -lane road with no seal, if possible, and continue design. This option would eliminate walls on one side of the structure. $10 to $25 million potential cost savings identified. Option 2 is the recommendation of City Administration, Option 3. Stop work. Return grant funding and reimburse federal funds spent to date. Possible funding scenario (page 124 of the agenda packet) Phase 3 Funding 1) TRY TIME EXT ' 2) RI &RE Y POTENT1 FUND• '6 SO ,ES IL Fist T'nspo.olir ipN °ant d' na•l PSC lS11"P Sound Tr r sit 41,1 •OTH0IT FS 0 8ORC. City rrlital Citytails t CU) Grant ihs E ) Potential Funding A II PE ROW Construction Total $195;750 $1„ $27641 lo.1,1111 $0 $0 $4,500,000 $1,726,166 $56,420,584 Notes Or• Ration md Pat.ntt3I Potentlai $4, Phase 3 Coats $4, $1,720,166 $55,000,000 $61,220,166 omeptC Green section Existing secured funds Red section Existing grants to be returned and reapplied for later (if the project is not ready to go to construction by the required time) Other sections Options for a reasonable way to do a $60 million project—versus $80 million Third party impacts with Option 2 include pumping more groundwater, with potential for the ground to subside around the project. That possibility will require additional study. Having the potential for more water can be complicated on a project with federal funding and the right-of-way process. They would need to verify the traffic benefits, and check in with permitting and regulatory agencies as it relates to the amount of naturally -occurring groundwater. There are risks with Option 2 that need to be investigated. 95 Tukwila City Councit Committee of the Whole Minutes June 10, 2019 Page 8 of 12 The Councilmembers asked the followirig clarifying questions: " By going with Option 2, does that imply we would go back later and add the two lanes and seal? Mr. Fernandez stated that is possible; however, there is no cost estimate at this time. He indicated the work would be more expensive later due to esca|otion, having to remobilize the construction aotivity, and working in a more constrained site. It would also require determining what would have to be built now because it coutd not be built later. • What would be the differences and impacts associated with Option 2? Mr. Fernandez explained that if Option 2 is built, the goal is to etiminate some walis and the seat. In order for traffic to work on West Vatley Highway, and to provide access for property owners, Phase 4 (at the west end of the project) would likely have to be built much as it is now to accommodate businesses. Federal requirements for the project would ati|| need to be met, i.e. some or all of the items listed under "Project Purpose and Need--A000mmodateoGrowdh^onpogeS. Additionat review with a traffic consultant wilt be needed to make these determinations and get a cost estimate. • Is there a possibility of getting an extension for the use of the grant funds? Mr. Hash stated the City will be asking for an extension on use of the funding from both FMSIB and FASTLANE (approximately $5million eooh). He explained that both of these funding sources will go away if construction does not start by the beginning of next year. An extension until September 2020, for example, would still not allow enough time; the City would need at least a 3 -year extension period for design, permitting, regulatory issues and the right-of-way process. • Would there be costs associated with Option 3, i.e stopping the project when some money has already been spent, and there was an agreement with the City Renton? Mr. Hash stated that the two $5 mi||ionfundingsourcesane''onpaper^atthiadme. The $5.1 mitlion received from the Puget Sound Regional Council (PSRC) is what is currently being spent—$3.8 million for design and $1.2 million for right-of-way. lf work on the project is stopped, the funds spent to date (approximately $2 miltion) would need to be returned. lfthe money is used to comptete design work (for Option 1 or 2), the City would have 10 years to complete construction. • How much time do we have to make this decision? Mr. Hash stated that while a decision is not needed tonight, if the City does decide to relinquish the money, it is best to do so before it expires to maintain credibility with the funding agency. Another stipulation is that if the project is inactive for 6 montho, the City woutd need to return the money. Mr. Fernandez ofWSP stated that he has experience with agencies who returned funding to the Transportation Improvement Board and they were able to receive it again later. • Would the 2 -lane option suffice for this project? Mr. Fernandez stated that the reality is that traffic movements such as merging have to work at intersections—whether it is the 2 -lane or 4 -lane option. If the 2 -lane option is preferred at this time, additional work and traffic analysis will be needed to determine the answer. Mr. Fernandez stated that estimates for buitding projects are somewhat different than for transportation projects, and WSP is confident in the numbers provided. If work was stopped today, discussions with potential funding agencies would continue. The design work to date would not be a waste, and would be in line for the original 4 -lane project. • Why is City Administration recommending Option 2? Mayor Ekberg stated the City's goat 4 to 5 years ago with the TIGER and/or FASTLANE grants was to get a shovet-ready projectject together to have a higher probability of receiving funds for devetopment. Option 2 provides a road forward to get to a shovel -ready project and allow the City to ask for federat, state and/or county funding. David C|ine, City Administrator, stated requests for federal funds have not been successful. The proposat here is to shift the focus to be part of the next transportation package at the state levet for funding as a regionat transportation pjecL The prjeotiasd||2to2'1/2yearoavvoyfromtheoonntruotionstsge.sothe timing may align with Mr. Foster's comments earlier that any state transportation funding packages may be severat years away. 96 Tukwila City Council Committee of the Whole Minutes June 10, 2019 Page 0of/2 Mr. Hash explained that the discussion tonight was to provide an update on the Value Engineering Study. The purpose of the VE Study was two -fold: VaHdate that the consultant's work to date is doabte (yes), and determine whether there are any savings options (yes, Option 2). For Option 2, the City has the money in place to complete design to get to a shoveIready project. Under Option 3, the City would need to return approximately $2 million that has already been spentto date. The $10 miltion from FMSIB and FASTLANE is designated for construction costs. The Councilmembers provided additional input on the three options: [bumci|nnember Robertson stated Option 1 comes with a high cost ($83 million) based on the original design. Money already secured toward the project must be spent within a limited time period. Option 2 reduces the lanes to two, with an unsealed road, which does not meet the original goals. Option 2 also would not provide the anticipated $65M in travel time economic benefits (2022 to 2052), which was expected to demonstrate national economic benefits under the federal funding guidelines. There are design and engineering questions, and expansion will likely be desired in the future. Funding issues include the City needing to contribute $6 million, and Renton $4 million. The City would need an extension or reapplication of grant funds already in place, plus an additional $37 million. City staif will already be facing challenges with work for the Public Safety Plan over the next couple of years. He thinks stopping the project and veturning the $2 million in grant fund is a reasonable choice. Councilmember Seal shares the concerns expressed by other Councilmembers. She understands the process associated with TIGER grants (Transportation Investment Generating Economic Recovery grants) from meetings in Washington DC. The City is also facing cost impacts related to the Public Safety PIan bond, and potential escalation costs are alarming. She acknowledged she has advocated to take this project to a shoveIready stage in the past, but is now hesitant to have the added costs potentially impact services to citizens. She appreciates the hard work done to date on the 30% design work, and continuing would impose a lot of work for staif on reapplying and looking for funding. She feels Option 3 5 the correct decision at this time. Councilmember Quinn stated the $41 million deficit to fund Option 1 is an unanswered quesdon, with the most likely scenario being some type of grant. Option 2 brings Iess clear benefits that may affect funding possibilities. He does not see this project fitting into the City's Six -Year Capital Improvement Program. Coumi|memberKm|ler noted the City has come close to receiving funds through the Transportation Policy Board, and those grant applications have been predicated on the City's good reputation of finishing projects that we had started, She indicated the National League of Cities has indicated it could potentially be an issue if funds were returned. She stated smaller cities need to work harder to secure funds, and she is starting to question the repercussions of returning funds for small cities. She suggested involving Sound Cities in similar situations going forward as small cities cannot absorb the full impacts of a regional project. She appreciates the honest answers to the Council's questions today. Councilmember McLeod served as Chair of the Transportation and Infrastructure Committee last year, which requested the VE Study. He does not feel the City is in a position to take this project on eddlio time, which leads him to Option 3 (stopping work), Councilmember Idan stated he appreciatesthe thoughtfut presentation today. He feels Option 2 does not meet all the goals of the original project, and leans toward Option 3. Council President Hougardy confirmed that $2 million is the actual money already spent, which will need to be repaid to PSRC. The Council's preferred direction seems very clear. COUNCIL CONSENSUS EXISTED FOR OPTION 3: STOP WORK, AND RETURN THE GRANT FUNDING AND REIMBURSE FEDERAL FUNDS SPENT TO DATE. 97 Tukwila City Council Committee of the Whole Minutes June 10, 2019 Page ?0of/2 e. 2018 4th Quarter financial report. Councilmember McLeod indicated this item was discussed at the Finance Committee meeting on May 28, 2019. Vicky Carlsen, Finance Director, presented a summary of the 2018 year-end report. Three takeaways from the Generat Fund are: • Total General Fund revenues of $64 million exceeded total General Fund expenditures. • Alt General Fund departments finished under budget. • The City's reserve policy was met. Ms. Carlsen noted that while all departments came in below budget, the savings is considered one-time due to vacant posiUons. Sales taxwhich is the City's largest revenue stream, increased $1.8 million over 2017. Property tax revenue ended the year up, with increases primarily due to new construction. Other General Fund revenues include: • Utffity taxes were below budget. The City has been seeing a decline in the telephone tax, with trends showng many land tines are being dropped. Data packages are also changing to unlimited vs. a set amount of minutes. • lnterfund utitity tax was over budget primarity due to increases in funds. • Gambling tax was a tittle betow budget. One casino was temporarily shut down in the summer of 2018. • Admissions tax showed an ncrease from 2017; one new business in the Commercial Business District has been doing very well. • Business ticensing showed an increase in funds. Approximately the same number of ticenses were issued this year; however, the City's new fee structure took effect in 2018 with the per employee fee (instead of RGRL). • Building permits: A haif million over budget. The same number of permits were issued compared to 2017; however, the valuation of the permits significantly increased in 2018. General Fund expenditures: • The Unreserved Fund Balance in the General Fund increased from $11.9 million in 2017 to $13.3 million at the end of 2018. • Contingency fund meets the City's reserve policy. Capftal Projects Funds Public Safety Plan: • LTGO bonds were Issued for the Public Works Shop Facility. • $17.6M in expenditures related to land and buildings for the Justice Center. • $3.2 million in expenditures for fire equipment (ladder truck and two pumper trucks). Residential Streets: Decline in fund balance as a result of spending the previous year's bond proceeds, with planned work on 42nd Ave. S. and 53rd Ave. S. Enterprise Funds Alt Enterprise Funds met the City's reserve fund balance poticy. Water and Sewer Fund balances increased. There was a slight decline in the Sewer Fund batance. The Golf Course maintained its end fund balance. 98 Tukwila City Council Committee of the Whole Minutes June 10, 2019 Page 11 of 12 Internal Service Funds Equipment Rental: Alt planned purchases will be funded. Employee Self-lnsurance Fund is healthy. The fund balance was down from 2017 due to changes made to reduce plan overfunding and achieve balance between annual premium charges and maintenance of reserve levels. The Councilmembers asked follow-up questions on the various funds discussed. REPORTS a. Mayor Mayor Ekberg noted work thahas taken place at the Namaste Garden behind Foster High School. David Cline and other City staff worked to improve accessibility to disabled individuals wanting to use the garden. He also noted the Seattle Seawolves will play to defend their rugby championship on June 16, 2019 in San Diego. b. City Council Councilmember Seal attended the K4C (King County -Cities Climate Cotlaboration) work session on June 10, 2019, where recent actions of the State legislature were reviewed. She noted that King County Executive Dow Constantine stated that while a lot of the progress made in recent years is being rolled back, actions taken at the local level can still drive change. Values around climate should continue to be discussed in relation to the City's Comprehensive Plan, zoning decisions, etc. She also noted that the Tukwila Library Advisory Board meeting scheduled for June 11 has been cancelled. Councilmember Quinn stated he will provide more information at a later date relating to a transformative decision made by the Washington State Criminal Justice Training Commission. The State Attorney General, prosecution, and law enforcement came together on this rule-making accomplishment. Councilmember Kruller stated she attended a spring concert featuring students from fifth grade through high school. She noted that studies have shown the importance musical education can have on multiple skills. There will be a "See You in the Park" event on June 12, 2019 at Cascade View Park. She also issued an advisory for citizens to prepare for the hot weather predicted for this week. The Seattle Seawolves won their quarter finais game 30-17. The Tukwila Pride festival will take place in the vicinity of Friendz Cafe, and is one more way Tukwila is working to be an inclusive city. Councilmember McLeod stated the Finance Committee had a robust discussion on funding for Fire Station 52 earlier this evening. Discussion will continue on this issue as it relates to Fire Department service levels. Councilmember Wan stated that he received phone calls from citizens related to 53rd Avenue South questioning why only two speed bumps were installed, and also that with cars parking on the street there is not enough room for vehicles to pass through. Council President Hougardy attended the Equity and Social Justice Commission on June 6, 2019, where there was discussion about the City's appointment process for Boards and Commissions. The group is planning outreach on vacant Board and Commission poaitiona, including with community-based organizations, the faith community, and at the City's "See You in the Park" events. She reminded Council to be aware of what openings are available for potential discussion with residents. Another suggestion of the Equity and Social Justice Commission was to review King County's application for Boards and Commissions, and to make citizens aware of the Community Leadership Institute through Puget Sound Sage. The program is an opportunity to help residents become more interested in being involved in City business. 99 Tukwila City Council Committee of the Whole Minutes June 10, 2019 Page 12 of 12 c. Staff There was no report. d. Council Analyst The Council Analyst was not present. ADJOURNMENT 9:48 p.m. COUNCIL PRESIDENT HOUGARDY DECLARED THE COMMITTEE OF THE WHOLE MEETING ADJOURNED. Ka (/' -0-7A Barbara Saxtori(Afninistrative Support Coordinator APPROVED BY THE COUNCIL PRESIDENT: 6/24/19 AVAILABLE ON THE CITY WEBSITE: 6/25/19 100 City of Tukwila Public Works Department - Hari Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: FROM: BY: CC: DATE: SUBJECT: Transportation and Infrastructure Services Committee Hari Ponnekanti, Public Works Director/ City Engineer Sherry Edquid, Project Manager Mayor Allan Ekberg April 1, 2022 Tukwila 205 Levee Certification Proiect Project No. 91341203 Introduction to Levees Allan Ekberg, Mayor ISSUE Provide the Council with a general overview of levees within the City and an introduction to the Tukwila 205 Levee Certification Project. BACKGROUND Levees are manmade structures typically built parallel to a river designed to contain, control and/or divert floodwaters thereby reducing the risk from temporary flooding on the landward side. However, they do not eliminate flood risk altogether. In the Green-Duwamish watershed, an integral part in minimizing flood risk is the Howard A. Hanson Dam, which is located in the upper watershed, 21 miles upstream from the City of Auburn. The dam's primary purpose is to provide flood risk reduction in the winter and provide additional flow for fish in the summer and early fall. Flood risk reduction is accomplished by capturing water runoff from the upper watershed and releasing it under controlled conditions. Both the dam and the levee system work in conjunction to reduce flooding in the lower Green River to a fraction of what it once was. The dam was formerly thought to control water up to a 500 -year flood event but recently the Army Corps of Engineers (Corps) revised the dam capacity to just 140 -year flood event. DISCUSSION There are several levees along the Green River and within the City that provide various levels of flood protection. The King County Flood Control District (District), as a special purpose government, assists the City in managing, maintaining, funding, and oversight of these levees. The levee certification process is expected to lead to additional levee repair projects that are required to meet the certification criteria. Certification is valid for a 10 -year period. A levee assessment has been completed for the Tukwila 205 Levee. The study found approximately 80% of the levee could not be certified in its current condition and will require repair or reconstruction. The City and the District are working jointly to maintain Federal Emergency Management Agency (FEMA) certification along with making levee improvements to withstand 500 -year flood events, all while integrating habitat restoration, flood storage, and recreation. 101 The City has petitioned the King County Flood Control District to make levee improvements to upgrade the 205 Levee to provide a minimum of 100-year level of protection, and where construction is needed, construct to a 500-year level of protection. KCFCD has agreed to begin design of several projects in 2020, which will take approximately 15 years to complete and will require extensive work with the City of Tukwila and property owners. FINANCIAL IMPACT The overall construction costs of the Tukwila 205 Levee is estimated to be around $200 million and the majority of that is funded by the King County Flood Control District (KCFCD). RECOMMENDATION Discussion only. Attachments: 2021 CIP pg. 86 Levees Presentation Tukwila Levees 102 ntroduction o Levees resentation pril 4, 2022 Agenda Watershed Overview History Howard A. Hanson Dam Levee Vocabulary Flood Hazard Management Flood Control Basics Levees in Tukwila Future Floodplain Management Flooding Notification Green-Duwamish River Watershed AC: DU4 N. EEEE Historical Flooding November 22 & 23, 195S Flood Event 1 Howard A. Hanson Dam Definition of a Levee /lanmade structure(s) typically built parallel to a river designed to contain, control and/or divert floodwaters thereb ?ducing the risk from temporary flooding on the landward side. However, they do not eliminate flood risk altogethe mom W --vv., RON 10 O OCALLOPI mos APPROXIMATE VISEL 25 LAMM HABLE ROCK TOE PROTECTION PA AQUATIC PAM HABITAT TERRESTRIAL HABITAT APPROXIMATE PASSIVE REEREATIOt CORM Flood Phase Thresholds for Green River 1 2** 5,000 cfs Routine wet season high flow 7,000 cfs Peak flow exceeded 15 of last 20 years 3 9,000 cfs Median estimate of 2 -year flood 4 12,000 cfs 10- to 100 -year flood (2006 and 2009 floods) 'burn - US Geological Services Gauge https://waterdata.usgs.gov/monitoring- tion/12113000/#parameterCode=00060&period=P7D ;ing County Flood Warning Center Opens ree Failure :es 'r 30 -Year iod QQ Prw1r 1O INCE7,3 Ci111Mittee on Leyte S Figure 1. Likelihood of flooding from a ioo 5oo year -flood event during a 3o -art period. (From the National Committee on Levee Safety y do levees z A River Flood Facie Tukwila 205 LeveE • 4.6 Mile levee along the left bank • South 196th to 1-405 • Levee last built/modified in 1964 • Levee is currently not certified nor accreditec FEMA due to: • Embankment and foundation stability • Steep riverward slopes • Not meeting freeboard elevation 1 Desimone Levee February 7, 2020 Damage Occurred —11, 70i CFS Seepage occurring and water pooling on landward side of the levee. Lower Green River Corridor Flood Hazard Management Plan • 500 Year Flood Protection / 18,800 CFS + 3 feet of freeboard • FEMA Certification and Accreditation • Multi -Benefit Approach • System -Wide Approach IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII n ount FLOOD ?pared https://your.kingcounty.gov/dnrp/library/water-and- land/flooding/Flood-Brochures/2021-2022-flood- brochures/KCFCD Mailer2021 County Final.pdf La King County King County FFoot± Warm -enter and Information Line: Connect to a representative durinig a tiood and vear-round access to automated flood phase information, river gage readings, and emergency ;3 _distribution location: 106-296-8200 800-945-9263 1/10 River Mile King County Outfall City Boundary N 400 L41 King County Department of Natural Resources and Parks reen 1 • 6.3 1/10 River Mile King County Outfall City Boundary N 400 jKing County Department of Natural Resources and Parks Primary Access 1/10 River Mile King County Outfall City Boundary N 400 jKing County Department of Natural Resources and Parks 2 6 _ -- �_ 205 -Van Primary Access Point Secondary Access Point 1/10 River Mile Tukwilla Outfall King County Outfall Approximate Olympic Pipeline Crossing City Boundary N 400 jKing County Department of Natural Resources and Parks Primary Access Point 1/10 River Mile Tukwilla Outfall I King County Outfall Evacuation Route City Boundary N 400 King County Department of Natural Resources and Parks Primary Access Point 1/10 River Mile Kent Outfall King County Outfall City Boundary N 400 jKing County Department of Natural Resources and Parks r