HomeMy WebLinkAboutTIS 2022-04-04 Item 2A - Public Safety Plan - Public Works Shops Phase I UpdateTO:
FROM:
CC:
DATE:
SUBJECT:
ProWic Works Department - Harr P tnr »karPtr, D ectot/Ci t i Engineer
INFORMATIONAL MEMORANDUM
Transportation and Infrastructure Services Committee
Hari Ponnekanti, Public Works Director/ City Engineer
Mayor Allan Ekberg
April 1, 2022
Public Works Fleet and Facilities Tenant Improvement Project
Project No. 91630601
Project Update
AII.ar« Ekberg, Mayor
Issue
Project progress update on the construction for the tenant improvements at the Public Works — Fleet & Facilities Shop
and explore funding plan for project completion costs.
Background
The Public Works Fleet and Facilities Tenant Improvement Project scope includes seismic upgrades, plumbing and
electrical, fire protection, HVAC upgrades, and interior offices, locker rooms, and showers. The original estimate for
project completion was December 2021, but due to Covid-19 related supply chain delays and some necessary added
scope of work, the newly revised completion estimate has moved to the early part of April 2022.
After the completion of the interior Tenant Improvement work, there will be some additional exterior scope of work to be
completed: roofing work, exterior envelope repair, painting, and covered storage structure construction at the south end
of the western property. This work is planned to be completed by end of 2022, barring further supply -chain issues
resulting from the global pandemic.
Analysis
The Tenant Improvements Project is on the revised schedule and is approximately 96% complete, with 94% of the
construction contract budget being expended to date. The expected completion date has been revised to early April.
Please see attached monthly progress report for more detailed information on construction status.
The attached "Tukwila Fleet and Facilities Building Tenant Improvement five-week construction schedule" provides the
timeline for construction progress. To date, we have completed all demolition work, all seismic reinforcement work
involving upgraded foundations, new steel brace frames, strengthening of existing steel frames; and all of the
administrative offices area including the restrooms and locker rooms, and installation of cabinets and finishes.
Additionally, the delayed roll -up doors have been installed and some additional scope of work for intrusion detection
system support is nearly complete. The current overall budget of $9.75M (which includes the Tenant Improvement
Project Budget) for the Public Works project is expected to result in approximately $1.7M remaining in budget for the
exterior work, after the completion of the Tenant Improvement portion of construction. Please see attached monthly
construction report (Tenant Improvement project) with project progress and photos.
The following set of tables provide details the overall project budget, what is included in the exterior scope of the tenant
improvement project, as well as the budget requirement to complete the exterior scope of the project.
Fleet & Faci//tyServices -14000 /nterurban34venue, Tukwila, WA 98168 - 206-431-0166
Tukwila City Na V - 6200 Soutihcenter 8outevi d - Tek whirr, VSA 99186 + 206-433-1S O • Website: 71r0. V4fiaMl. 'ov
INFORMATIONAL MEMO
Page 2
Current Public
Works Budget
Public Works Expenses to
Date
Anticipated Remaining Costs
till Completion
Anticipated Remaining Budget
After Completion
1 9,750,009
2 $7,259,001
3 $790,999
$1,700,000
Total Public
Works Project Budget
1 ' Current Budget
2 ` PW Expenses to Date
$
A/E Services (Design & CA)
$
670,768
$
585,050
Permits/Fees
$
154,315
$
112,105
Construction
$
6,829,111
$
5,380,811
Construction (Tax)
$
662,618
$
510,744
Construction Related Costs
$
432,821
$
271,501
PM Services (incl Other Professional Svcs)
$
443,900
$
398,790
Contingency (incl Construction & Project)
$
556,476
$
-
Total
$
9,750,009
$
7,259,001
The table below describes the current construction contract with Lincoln Construction, Incorporated from the original
contract to the current contract sum to date as of February (including sales tax). As a reminder, at the time of Bid Award,
Lincoln Construction was the third lowest responsive bidder after two other contractors rescinded their bids due to error.
One of the conditions requested by Lincoln Construction of accepting the award was to exclude the Bid Alternate for the
roof enhancement scope. This was due to Lincoln's Bid error associated with the Alternate.
Lincoln Construction Contract
Original Contract
$
4,427,221.00
Total Change Orders to Date (Including Feb)
$
755,680.00
Total Contract Sum to Date
$
5,182,901.00
Sales Tax (10.1%)
$
523,473.00
Total Contract Sum to Date (including tax)
$
5,706,374.00
Post Occupancy Contingency
$
437,819.00
Council Approved Maximum Budget
$
5,849,244.39
Remaining Amount of Council Approved Budget
$
142,870.39
0 Anticipated Cost to Completion of Tenant Improvement Scope
Anticipated Change Orders
$
198,180.00
Mechanical Lift Equipment Move/Install
$
65,000.00
Additional Site Security Along Perimeter
$
20,000.00
Moving Costs
$
30,000.00
Additional CM Costs
$
40,000.00
Post Occupancy Contingency
$
437,819.00
Total Anticipated Remaining Cost (tax included)
$
790,999.00
The remaining exterior scope of work (roofing work, exterior envelope, and covered storage) will cost approximately $2.7
M to complete, which includes the architect's additional services fee of $130,000, the estimated cost of work at
approximately $1.4M, and associated construction related expenses such as tax, permit fees, inspections and change
Phone: 206-433-1800 meal: niayoresaukwuilawA.gov Website: TulkwilaWA.gov
2
INFORMATIONAL MEMO
Page 3
order contingencies. This this results in a budget shortfall of approximately $1 M to complete the exterior scope of work
and is largely attributable to the following reasons:
• Higher than anticipated expenditure for the Tenant Improvement construction Change Orders due to cost of
escalation related to pandemic supply chain issues, and necessary added scope of work (additional security
measures, more equipment purchase, etc.)
• Roof upgrade scope of work to provide 20 -year warranty and additional exterior envelope scope to extend the
building's life span
Exterior Scope Cost
Remaining After Tenant Improvement Completion
Budget Shortfall for Ext Scope
d $2,700,000
$1,700,000
$1,000,000
Q Estimated Exterior Scope Cost
Cost of Work (Roof Work/Exterior Envelope Paint & Repair/Exterior Storage
$
1,541,400.00
Change Order Contingency (30%)
$
462,420.00
Architect Additional Services Cost
$
130,000.00
Additional CM Costs
$
85,000.00
Waterproofing Consultant
$
50,000.00
Associated Construction Expenses
$
200,000.00
Project Contingency (9%)
$
231,180.00
Exterior Scope Cost (tax included)
$
2,700,000.00
Next Steps
Prepare the construction documents for the 20 -year roofing system, exterior envelope repair and painting, and
parking/storage structure. Further, execute the work either by continuing to contract with Lincoln Construction (through a
separate construction contract or as a change order to the current contract) or by going out for another bidding process.
Project Completion Exterior Scope Costs
Portion of Excess Funds from George Long Shop Proceeds
$
500,000.00
Utility Funds
$
500,000.00
Total Additional Funds Requested
$
1,000,000.00
We have information from Economic Development that indicates we should anticipate selling George Long Shop for a
significantly higher amount than previous estimates suggested. These excess proceeds could fund the additional $500k
needed from the General Government. This additional investment would insure the protection of the completed public
works project, as well as insuring legacy status for DOE approved shoreline critical area variance. Staff is looking for
direction from the Council for budget authority for the additional $1,000,000 ($500k from general fund portion, $500k
from utility).
Recommendation
Staff is looking for direction from the Council for the additional $1,000,000 ($500k from general fund portion) at the April
11, 2022 Committee of the Whole meeting. There are adequate funds in the PSP (after the George Long land sale) and
enterprise funds (50/50 cost share).
Attachments: 2021 CIP page 56
March 2022 Construction Report
March 2022 Budget Report
Tukwila Fleet and Facilities Building Tenant Improvement 5 -week Schedule
Phone: 206-433-181:10 • Email: niayorCsiTukwuila A.gov y Website: Ta.PkwilaWA.gov
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2021 to 2026
PROJECT: Public Works Shops Project No. 91630601
DESCRIPTION: Construct a new City Public Works maintenance and operations center, combining all operational functions
at one location. Facility may also include a City Clerk & Police Records Center and Police evidence storage.
Existing Public Works operations and maintenance areas are inadequate structurally and seismically. Current
JUSTIFICATION: land for staging dirt and vactor materials is only temporary. Project includes selling dirt/vactor land, Minkler Shops,
and George Long Shops to acquire the real estate to build an equipment operations center that meets current
codes.
STATUS: Separate from the Public Safety Plan. Was formerly known as City Maintenance Facility.
MAINT. IMPACT: Improves safety and efficiency for First Responders and maintenance operations.
COMMENT:
Based on usage and benefits, it is estimated that the Water, Sewer, and Surface water enterprise funds will
fund 50% of the Public Works Shops with the other 50% funded by Streets, Facilities, & Equipment Rental.
FINANCIAL Through Estimated
(in $000's)
2019 2020 2021
2022
2023
2024
2025
2026
BEYOND TOTAL
EXPENSES
Project Lotion
$
Design/PM
722
300
500
1,522
Land (R/W)
25,462
! f 1
I
25,462
Const. Mgmt.
11
..'�
1,050
1---
1,061
Construction
14
624
7,517
20,000
20,000
48,155
TOTAL EXPENSES
26,209
924
8,567
0
500
20,000
20,000
0
0
76,200
FUND SOURCES
- 12.13z :..- - '
Cst
S so mow' / c J
Enterprise Funds
8,572
462
4,284
250
20,000
33,568
Councilmatic Bond
5,572
20,000
25,572
REET/ Funds
3,000
3,000
6,000
General Fund
462
1,283
250
1,995
306 Fund Balance
9,065
0
0
0
0
(20,000)
20,000
0
0
9,065
TOTAL SOURCES
26,209
924
8,567
0
500
20,000
20,000
0
0
76,200
2021 - 2026 Capital Improvement Program
56
4
Project Lotion
$
ey
! f 1
I
..'�
1---
I
•• 34
�W
- 1 i- :i �i5
- 12.13z :..- - '
Cst
S so mow' / c J
2021 - 2026 Capital Improvement Program
56
4
TUKWILA PUBLIC SAFETY PROJECTS
Public Works
SOJ
Construction Management Monthly Report
March 2022
Report Reviewed by: Justine Kim
Owner's Representative: Shiers Obletz Johnsen (SOJ)
Architect: SHKS Architects
Development Progress:
• Punch listed interiors
Upcoming Construction Activities:
• Intrusion Detection system install
• Mechanical lift installation
• Certificate of Occupancy Inspection
Budget Status:
• Revised contract amount now $5,182,901
Change Order Status:
• Total Change Orders (1-11) approved to date: $755,680
• There will be one or more change orders.
Schedule Status:
• See attached 3 -week schedule. Final completion date remains unchanged. (The Substantial
Completion date is changing due to Fire Inspections).
Critical Issues:
• None
Tukwila Public Safety Plan — Public Works - Monthly Report
1
5
Tukwila Public Safety Plan - Public Works - Monthly Report
2
6
Tukwila Public Safety Plan - Public Works - Monthly Report
3
7
Tukwila Public Safety Plan - Public Works - Monthly Report
4
8
Tukwila Public Safety Plan - Public Works - Monthly Report
5
9
Tukwila Public Safety Plan - Public Works - Monthly Report
6
10
Tukwila Public Safety Plan - Public Works - Monthly Report
7
11
Tukwila Public Safety Plan - Public Works - Monthly Report
8
12
City of Tukwila - Public Works Fleet & Facilities
TOTAL PROJECT
MONTHLY Budget Report
(REVISED Budget; D-20 Plan Adopted by Council)
Life to Date Costs
as of March 25, 2022 (reconciled w/acctg thru March 2, 2022 GL)
13
COUNCIL REPORTING SUMMARY -
PUBLIC WORKS
Original Budget
Budget Transfers
Current Budget
Commuted Budget
Life to Date Costs
Remain R Committed Remaining Budget
A/E Services (Design & CA)
Permits/Fees
Construction
Construction (Tax)
Construction Related Costs
PM Services (incl Other Professional Svcs)
Contingency (incl Construction & Project)
$ 670,768
$ 130,000
$ 6,715,000
$ 662,618
$ 378,186
$ 350,000
$ 843,437
$ -
$ 24,315
$ 114,111
$ -
$ 54,635
$ 93,900
$ (286,961)
$ 670,768
$ 154,315
$ 6,829,111
$ 662,618
$ 432,821
$ 443,900
$ 556,476
$ 611,393
$ 132,105
$ 5,506,838
$ 546,985
$ 302,489
$ 414,301
$ -
$ 585,050
$ 112,105
$ 5,380,811
$ 510,744
$ 271,501
$ 398,790
$ -
$ 26,343
$ 20,000
$ 126,028
$ 36,241
$ 30,987
$ 15,511
$ -
$ 59,375
$ 22,210
$ 1,322,273
$ 115,633
$ 130,332
$ 29,599
$ 556,476
SUBTOTAL -CURRENT MANAGED PROJECT
$ 9,750,009
$ -
$ 9,750,009
$ 7,514,110
$ 7,259,001
$ 255,110
$ 2,235,898
Previously Managed Svcs (Land,A/E,Bond,Demo)
$ 25,949,992
$
$ 25,949,992
$ 25,936,198
$ 25,936,198
$
$ 13,794
TOTAL -COMBINED PROJECT
$ 35,700,000
$ -
$ 35,700,000
$ 33,450,308
$ 33,195,199
$ 255,110
$ 2,249,692
1
13
FIVE WEEK CONSTRUCTION SCHEDULE
Project: Tukwila Fleet
#1239
Date:
3/21/2022
I
Period: 3/21 - 4/22
CONTRACTOF LINCOLN CONSTRUCTION INC
SUPERINTENI Casey Neuman
PREPARED B' CaseyNeuman
ACTIVITY
MTWT
F
SSMTWT
F
SSMTWT
F
SSMTWT
F
SSM
T
21
22
23
24
25
26
27
28
29
30
31
1
2
3
4
5
6
7
8
9
1011
12
13
14
15
16
17
18
19
Seahurst - Punch List
X
X
X
X
X
Seahurst - Training
X
X
X
X
X
Stanely - Intrusion/Fire/Access control
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Smith Fire - Fire Final Inspection
X
Pipe - Punch List/Final Inspection
X
X
X
X
X
Pipe - Training
X
X
X
X
X
Omega Crane - Training
X
X
X
X
X
Well Hung Door - Electric Strike Install
X
X
X
X
X
X
X
X
X
X
Lci - Punch List
X
X
X
X
X
X
X
X
X
X
Lci - Final Inspections
X
X
X
X
X
Capitol H&C - Punch List/Final Inspection
X
X
X
X
X
Capitol H&C - Training
X
X
X
X
X
Mascott - Training
X
X
X
X
X
Mascott - Vehicle service equipment
X
X
X
X
X
14