HomeMy WebLinkAboutFIN 2022-04-11 Item 1C - Budget - 2023-2024 Biennial Budget Outreach UpdateTO:
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
Finance and Governance Committee
FROM: Vicky Carlsen, Finance Director
Niesha Fort -Brooks, Community Engagement Manager
CC: Mayor Ekberg
DATE: April 6, 2022
SUBJECT: 2023/2024 Biennial Budget Outreach Plan
ISSUE
Staff is seeking the Committee's feedback on the attached draft outreach plan for the biennial
budget process.
BACKGROUND
The Administration and Council share a common goal of getting community feedback on the
upcoming biennial budget. Staff has prepared the attached draft plan for the Committee's
review and feedback.
RECOMMENDATION
Information only. Staff is seeing Committee input and feedback on the attached plan.
ATTACHMENTS
Draft 2023/2024 Biennial Budget Outreach Plan
9
10
2023/2024 Biennial Budget Outreach Overview
Draft April 5, 2022
Goals of the Budget Outreach Effort
• Provide Tukwila residents and businesses and other stakeholders the opportunity to
share with the Mayor and Council their priorities for the 2023/2024 biennial budget.
• Engage the community on why the City budget is important, how it works and how it
reflects the overall values of Tukwila.
• Educate the community about the realities and constraints facing the City, including the
fact that while revenues have come back to 2019 levels, expenses remain at 2022 levels.
• Lift up community -driven ideas for developing a balanced budget that align with the
City's adopted strategic plan and emergent priorities.
• Maintain focus on accessibility and equity by ensuring information is disseminated in a
way that the community can digest, is translated into the top four languages and the
outreach activities target a broad sector of the community.
Tactics
Presentation — develop a presentation covering the budget basics, realities of the revenue and
expenditure forecasts, and three questions asked in the survey and at every event:
• If you had to reduce services, what would you cut and why?
• What would you move around, if anything?
• If you had additional revenue, what services would you add?
Video—turn the above-mentioned presentation into a narrated video in English, Spanish,
Vietnamese and Somali.
Website — develop a website that includes the videos and link to survey.
Online Survey — Develop an online survey that allows people to "move funds" around in
departments, while locking down some funds so that departments can't be eliminated
altogether. As an example, the City will always need financial services, so while the Finance
Department could be eliminated the City would still need to fund those functions in the
budget.. Staff envisions an online survey that can "lock down" a certain amount of funds so
that survey participants can remove some funds to pay for other things but are required to
leave funds to pay for required services.
Council -led Town Hall — Hybrid town hall style meeting in the Council Chambers where staff
would present the presentation above and the Council can hear directly from members of the
public on their priorities.
11
Tabling at Existing Community Events — Utilize the presentation video and online survey at
various community events to generate feedback and survey results. Events include:
• See You In the Park events, July 13 & 27 and August 20 & 24
• Tukwila Farmer's Market, June & July
• Other Community Events
Boards and Commissions — Staff present above-mentioned presentation, commissioners do the
online survey during the meeting.
Civics and other classes — Similar to Boards and Commissions, use the presentation to provide
information at Foster High Civic classes and Showalter Middle School. Collaborate with the
students fill out the survey while in class and provide feedback
General City Communication Channels - As appropriate, use all other City communication
channels to educate the community on the budget process and solicit feedback. This includes
the City's various social media platforms, TUKtv, Hazelnut, E -Hazelnut, Parks & Recreation
newsletter, City Website.
Timeline
April:
• Finance and Governance Committee approval of outreach plan
• Development of Presentation
• Development of Survey
• Development of website
May:
• Website & survey launched
• Ongoing social media engagement
• Classroom outreach
• Begin Boards and Commissions outreach
June:
• Website & Survey ongoing
• Ongoing social media engagement
• Hazelnut article
• Council -led Town Hall
• Ongoing Boards and Commissions outreach
July:
• Website & Survey ongoing
• Ongoing social media engagement
• E -Hazelnut article
12
• See You in the Park events
• Report to Council on feedback gathered from the community
13