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Home My WebLink AboutCOW 2022-04-11 Item 6D - Public Safety Plan - Public Works Fleet and Facilities Tenant Improvement Project / Consensus on Funding Plan for CompletionCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 04/11/22 JR ITEM INFORMATION ITEM NO. 6.D. 63 STAFF SPONSOR: HARI PONNEKANTI ORIGINAL AGENDA DATE: 04/11/22 AGENDA ITEM TITLE Public Works Fleet and Facilities Tenant Improvement Project Project Update CATEGORY 11 Discussion 04/11/22 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Altg Date SPONSOR ❑Council ❑Mayor HR DCD ❑Finance Fire TS P&R ❑Police 11 PW ❑Court SPONSOR'S At the 04/04/22 Transportation and Infrastructure Service Committee meeting, staff SUMMARY prepared progress updates & funding plans for completion costs on the tenant improvments at the PW Fleet & Facilities Shops. Staff is looking for direction from the Council for the additional $1,000,000 ($500k from general fund portion) at the April 11, 2022 Committee of the Whole meeting. There are adequate funds in the PSP (after the George Long land sale) and enterprise funds (50/50 cost share). REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: KATE KRULLER ❑ LTAC DATE: 04/04/22 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 04/11/22 MTG. DATE ATTACHMENTS 04/11/22 Informational Memorandum dated 04/01/22 2021 CIP page 56 March 2022 Construction Report March 2022 Budget Report Tukwila Fleet and Facilities Building Tenant Improvement 5 -week Schedule Minutes from Transportation and Infrastructure Committee meeting of 04/04/22 to be distributed under separate cover. 63 64 TO: FROM: CC: DATE: SUBJECT: City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM Transportation and Infrastructure Services Committee Hari Ponnekanti, Public Works Director/ City Engineer Mayor Allan Ekberg April 1, 2022 Public Works Fleet and Facilities Tenant Improvement Project Project No. 91630601 Project Update Issue Project progress update on the construction for the tenant improvements at the Public Works — Fleet & Facilities Shop and explore funding plan for project completion costs. Background The Public Works Fleet and Facilities Tenant Improvement Project scope includes seismic upgrades, plumbing and electrical, fire protection, HVAC upgrades, and interior offices, locker rooms, and showers. The original estimate for project completion was December 2021, but due to Covid-19 related supply chain delays and some necessary added scope of work, the newly revised completion estimate has moved to the early part of April 2022. After the completion of the interior Tenant Improvement work, there will be some additional exterior scope of work to be completed: roofing work, exterior envelope repair, painting, and covered storage structure construction at the south end of the western property. This work is planned to be completed by end of 2022, barring further supply -chain issues resulting from the global pandemic. Analysis The Tenant Improvements Project is on the revised schedule and is approximately 96% complete, with 94% of the construction contract budget being expended to date. The expected completion date has been revised to early April. Please see attached monthly progress report for more detailed information on construction status. The attached "Tukwila Fleet and Facilities Building Tenant Improvement five-week construction schedule" provides the timeline for construction progress. To date, we have completed all demolition work, all seismic reinforcement work involving upgraded foundations, new steel brace frames, strengthening of existing steel frames; and all of the administrative offices area including the restrooms and locker rooms, and installation of cabinets and finishes. Additionally, the delayed roll -up doors have been installed and some additional scope of work for intrusion detection system support is nearly complete. The current overall budget of $9.75M (which includes the Tenant Improvement Project Budget) for the Public Works project is expected to result in approximately $1.7M remaining in budget for the exterior work, after the completion of the Tenant Improvement portion of construction. Please see attached monthly construction report (Tenant Improvement project) with project progress and photos. The following set of tables provide details the overall project budget, what is included in the exterior scope of the tenant improvement project, as well as the budget requirement to complete the exterior scope of the project. Fleet & Facility Services -14000 interurbar�9venue, Tukwila, WA 98168 - 206-431-0166 Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 65 INFORMATIONAL MEMO Page 2 Current Public Works Budget Public Works Expenses to Date Anticipated Remaining Costs till Completion Anticipated Remaining Budget After Completion 0 9,750,009 0 $7,259,001 0 $790,999 $1,700,000 Total Public Works Project Budget 0 Current Budget 0 PW Expenses to Date NE Services (Design & CA) $ 670,768 $ 585,050 Permits/Fees $ 154,315 $ 112,105 Construction $ 6,829,111 $ 5,380,811 Construction (Tax) $ 662,618 $ 510,744 Construction Related Costs $ 432,821 $ 271,501 PM Services (incl Other Professional Svcs) $ 443,900 $ 398,790 Contingency (incl Construction & Project) $ 556,476 $ - Total $ 9,750,009 $ 7,259,001 The table below describes the current construction contract with Lincoln Construction, Incorporated from the original contract to the current contract sum to date as of February (including sales tax). As a reminder, at the time of Bid Award, Lincoln Construction was the third lowest responsive bidder after two other contractors rescinded their bids due to error. One of the conditions requested by Lincoln Construction of accepting the award was to exclude the Bid Alternate for the roof enhancement scope. This was due to Lincoln's Bid error associated with the Alternate. Lincoln Construction Contract Original Contract $ 4,427,221.00 Total Change Orders to Date (Including Feb) $ 755,680.00 Total Contract Sum to Date $ 5,182,901.00 Sales Tax (10.1%) $ 523,473.00 Total Contract Sum to Date (including tax) $ 5,706,374.00 Post Occupancy Contingency $ 437,819.00 Council Approved Maximum Budget $ 5,849,244.39 Remaining Amount of Council Approved Budget $ 142,870.39 Q Anticipated Cost to Completion of Tenant Improvement Scope Anticipated Change Orders $ 198,180.00 Mechanical Lift Equipment Move/Install $ 65,000.00 Additional Site Security Along Perimeter $ 20,000.00 Moving Costs $ 30,000.00 Additional CM Costs $ 40,000.00 Post Occupancy Contingency $ 437,819.00 Total Anticipated Remaining Cost (tax included) $ 790,999.00 The remaining exterior scope of work (roofing work, exterior envelope, and covered storage) will cost approximately $2.7 M to complete, which includes the architect's additional services fee of $130,000, the estimated cost of work at approximately $1.4M, and associated construction related expenses such as tax, permit fees, inspections and change Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 66 INFORMATIONAL MEMO Page 3 order contingencies. This this results in a budget shortfall of approximately $1 M to complete the exterior scope of work and is largely attributable to the following reasons: • Higher than anticipated expenditure for the Tenant Improvement construction Change Orders due to cost of escalation related to pandemic supply chain issues, and necessary added scope of work (additional security measures, more equipment purchase, etc.) • Roof upgrade scope of work to provide 20 -year warranty and additional exterior envelope scope to extend the building's life span Exterior Scope Cost Remaining After Tenant Improvement Completion Budget Shortfall for Ext Scope a $2,700,000 $1,700,000 $1,000,000 Q Estimated Exterior Scope Cost Cost of Work (Roof Work/Exterior Envelope Paint & Repair/Exterior Storage $ 1,541,400.00 Change Order Contingency (30%) $ 462,420.00 Architect Additional Services Cost $ 130,000.00 Additional CM Costs $ 85,000.00 Waterproofing Consultant $ 50,000.00 Associated Construction Expenses $ 200,000.00 Project Contingency (9%) $ 231,180.00 Exterior Scope Cost (tax included) $ 2,700,000.00 Next Steps Prepare the construction documents for the 20 -year roofing system, exterior envelope repair and painting, and parking/storage structure. Further, execute the work either by continuing to contract with Lincoln Construction (through a separate construction contract or as a change order to the current contract) or by going out for another bidding process. Project Completion Exterior Scope Costs Portion of Excess Funds from George Long Shop Proceeds $ 500,000.00 Utility Funds $ 500,000.00 Total Additional Funds Requested $ 1,000,000.00 We have information from Economic Development that indicates we should anticipate selling George Long Shop for a significantly higher amount than previous estimates suggested. These excess proceeds could fund the additional $500k needed from the General Government. This additional investment would insure the protection of the completed public works project, as well as insuring legacy status for DOE approved shoreline critical area variance. Staff is looking for direction from the Council for budget authority for the additional $1,000,000 ($500k from general fund portion, $500k from utility). Recommendation Staff is looking for direction from the Council for the additional $1,000,000 ($500k from general fund portion) at the April 11, 2022 Committee of the Whole meeting. There are adequate funds in the PSP (after the George Long land sale) and enterprise funds (50/50 cost share). Attachments: 2021 CIP page 56 March 2022 Construction Report March 2022 Budget Report Tukwila Fleet and Facilities Building Tenant Improvement 5 -week Schedule Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 67 68 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: Public Works Shops Project No. 91630601 DESCRIPTION: Construct a new City Public Works maintenance and operations center, combining all operational functions at one location. Facility may also include a City Clerk & Police Records Center and Police evidence storage. Existing Public Works operations and maintenance areas are inadequate structurally and seismically. Current JUSTIFICATION: land for staging dirt and vactor materials is only temporary. Project includes selling dirt/vactor land, Minkler Shops, and George Long Shops to acquire the real estate to build an equipment operations center that meets current codes. STATUS: Separate from the Public Safety Plan. Was formerly known as City Maintenance Facility. MAINT. IMPACT: Improves safety and efficiency for First Responders and maintenance operations. COMMENT: Based on usage and benefits, it is estimated that the Water, Sewer, and Surface water enterprise funds will fund 50% of the Public Works Shops with the other 50% funded by Streets, Facilities, & Equipment Rental. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES ' 4 Project Location % ,L s� � + Baet_u..0B' ',,,- ; Design/PM 722 300 ' 500 i IL 1,522 Land (R/W) 25,462 I itit • a Itiong... .41,4p.4Willj ' 116 ti s HU 25,462 Const. Mgmt. 11 1,050 IP 1,061 Construction 14 624 7,517 20,000 20,000 48,155 TOTAL EXPENSES 26,209 924 8,567 0 500 20,000 20,000 0 0 76,200 FUND SOURCES Enterprise Funds 8,572 462 4,284 250 20,000 33,568 Councilmatic Bond 5,572 20,000 25,572 REET/ Funds 3,000 3,000 6,000 General Fund 462 1,283 250 1,995 306 Fund Balance 9,065 0 0 0 0 (20,000) 20,000 0 0 9,065 TOTAL SOURCES 26,209 924 8,567 0 500 20,000 20,000 0 0 76,200 2021 - 2026 Capital Improvement Program 56 69 ' 4 Project Location % ,L s� � + Baet_u..0B' ',,,- ; 1 ' i IL WA, ,. m m I itit • a Itiong... .41,4p.4Willj ' 116 ti s HU \.a ti 1 IP 12 §d dmionv 7 ir-- GIS 2021 - 2026 Capital Improvement Program 56 69 70 TUKWILA PUBLIC SAFETY PROJECTS Public Works SOJ Construction Management Monthly Report March 2022 Report Reviewed by: Justine Kim Owner's Representative: Shiels Obletz Johnsen (SOJ) Architect: SH KS Architects Development Progress: • Punch listed interiors Upcoming Construction Activities: • Intrusion Detection system install • Mechanical lift installation • Certificate of Occupancy Inspection Budget Status: • Revised contract amount now $5,182,901 Change Order Status: • Total Change Orders (1-11) approved to date: $755,680 • There will be one or more change orders. Schedule Status: • See attached 3 -week schedule. Final completion date remains unchanged. (The Substantial Completion date is changing due to Fire Inspections). Critical Issues: • None Tukwila Public Safety Plan - Public Works - Monthly Report 1 71 Tukwila Public Safety Plan - Public Works - Monthly Report 72 2 Tukwila Public Safety Plan — Public Works - Monthly Report 3 73 Tukwila Public Safety Plan - Public Works - Monthly Report 74 4 Tukwila Public Safety Plan -Public Works - Monthly Report 5 75 Tukwila Public Safety Plan - Public Works - Monthly Report 76 6 Tukwila Public Safety Plan - Public Works - Monthly Report 7 77 Tukwila Public Safety Plan - Public Works - Monthly Report 78 8 City of Tukwila - Public Works Fleet & Facilities TOTAL PROJECT MONTHLY Budget Report (REVISED Budget; D-20 Plan Adopted by Council) Life to Date Costs as of March 25, 2022 (reconciled w/acctg thru March 2, 2022 GL) COUNCIL REPORTING SUMMARY- PUBLIC WORKS Original Budget Budget Transfers Current Budget Cominitted Budget Life a Date Costs Remain'g Committed Remaining Budget A/E Services (Design & CA) Permits/Fees Construction Construction (Tax) Construction Related Costs PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) $ 670,768 $ 130,000 $ 6,715,000 $ 662,618 $ 378,186 $ 350,000 $ 843,437 $ - $ 24,315 $ 114,111 $ - $ 54,635 $ 93,900 $ (286,961) $ 670,768 $ 154,315 $ 6,829,111 $ 662,618 $ 432,821 $ 443,900 $ 556,476 $ 611,393 $ 132,105 $ 5,506,838 $ 546,985 $ 302,489 $ 414,301 $ - $ 585,050 $ 112,105 $ 5,380,811 $ 510,744 $ 271,501 $ 398,790 $ - $ 26,343 $ 20,000 $ 126,028 $ 36,241 $ 30,987 $ 15,511 $ - $ 59,375 $ 22,210 $ 1,322,273 $ 115,633 $ 130,332 $ 29,599 $ 556,476 SUBTOTAL -CURRENT MANAGED PROJECT $ 9,750,009 $ - $ 9,750,009 $ 7,514,110 $ 7,259,001 $ 255,110 $ 2,235,898 Previously Managed Svcs (Land,A/E,Bond,Demo) $ 25,949,992 $ - $ 25,949,992 $ 25,936,198 $ 25,936,198 $ - $ 13,794 TOTAL -COMBINED PROJECT $ 35,700,000 $ - $ 35,700,000 $ 33,450,308 $ 33,195,199 $ 255,110 $ 2,249,692 00 O FIVE WEEK CONSTRUCTION SCHEDULE Project: Tukwila Fleet #1239 Date: 3/21/2022 I Period: 3/21 - 4/22 CONTRACTOF LINCOLN CONSTRUCTION INC SUPERINTENI Casey Neuman PREPARED B' CaseyNeuman ACTIVITY MTWT F SSMTWT F SSMTWT F SSMTWT F SSMT 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 1011 12 13 14 15 16 17 18 19 Seahurst - Punch List X X X X X Seahurst - Training X X X X X Stanely - Intrusion/Fire/Access control X X X X X X X X X X X X X X X Smith Fire - Fire Final Inspection X Pipe - Punch List/Final Inspection X X X X X Pipe - Training X X X X X Omega Crane - Training X X X X X Well Hung Door - Electric Strike Install X X X X X X X X X X Lci - Punch List X X X X X X X X X X Lci - Final Inspections X X X X X Capitol H&C - Punch List/Final Inspection X X X X X Capitol H&C - Training X X X X X Mascott - Training X X X X X Mascott - Vehicle service equipment X X X X X