The URL can be used to link to this page

Home My WebLink AboutCOW 2012-03-12 Item 5C - Contract Supplement #2 - Tukwila Urban Center Access (Klickitat) with CH2M Hill for $81,047.80CouNuL Initials Meetilz� Date Prepared by Mayors review 03/12/12 BG,OWUC 03/19/12 I B ITEM INFORMATION STAFF SPONSOR: BOB GIBERSON VDA SYNOPSIS ITEM NO. Council review 5.C. ORIGINAL_ AG ENDA DATE: 03/12/12 AG ENDA ITEM TrrI-E Tukwila Urban Center Access (Klickitat) Project CH2M Hill Construction Management Supplement No. 2 CATEGORY Discussion Motion Resolution Ordinance Bid Award ❑Public Hearing ❑Other tl2tg Date 03112112 Mt g Date 03/19/12 Mtg Date Mtg Date AItg Date Mtg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire IT P &R Police P6YI SPONSOR'S CH2M Hill is currently the construction management consultant for the Tukwila Urban SUMMARY Center (Klickitat) Project. Supplement No. 2 with CH2M Hill will extend the construction management services needed as there have been delays due to the holiday traffic moratorium and the heavy snow in January 2012. Construction management services are needed through June 30, 2012. Council is being asked to approve Supplement No. 2 with CH2M Hill in the amount of $81,047.80. REVIr�wED BY ❑COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 03/05/12 COMMITTEE CHAIR: ALLAN EKBERG RECOMMENDATIONS: SPONSOR /ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $81,047.80 $2,611,243.00 Fund Source: 104 ARTERIAL STREETS (PG 13, 2012 CIP) Comments: MTG. DATE 03/12/12 03/19/12 MTG. DATE 03/12/12 RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 03/02/12 (revised after 3/5 TC) Contract No. 10 -120, Supplement No. 2 Minutes from the Transportation Committee meeting of 03/05/12 03/19/12 27 W City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO FROM Mayor Haggerton Transportation Committee Bob Giberson, Public Works Director DATE: March 2, 2012 SUBJECT: Tukwila Urban Center Access (Klickitat) Proiect Project No. 98410419, Contract 10 -120 Supplement No. 2 for Construction Management with CH2M Hill ISSUE Approve Supplement No. 2 for construction management (CM) services with CH2M Hill in the amount of $81,047.80 for the Tukwila Urban Center (TUC) Access (Klickitat) Project. BACKGROUND CM contract No. 10 -120 with CH2M Hill for the TUC Access project was executed on December 14, 2010. While in -house City staff has been leading the CM effort on the road project, CH2M Hill has been providing full -time field engineering, inspection, documentation compliance support, and on -call specialty support. DISCUSSION Per project specifications, the contractor could not perform any construction work which impacted traffic in Tukwila's Central Business District between November 16, 2011 and January 2, 2012. The project completion date was extended to March 2, 2012 to account for working days that were improperly charged to the contractor during that time period. Due to multiple days of heavy snow in January 2012, the project completion date was then extended to March 9, 2012. Additional construction work items are also being generated as part of the punch list and project safety field review. Contract Supplement No. 2 will allow CH2M Hill to continue providing construction management services through June 30, 2012. Not to Exceed CH2M Hill CM Original Contract CH2M Hill Sup No. 1 (time extension only) CH2M Hill Sup No. 2 HNTB Sup Nos. 12 13 Design Eng Estimated City CM Staff, WSDOT, Misc. Klickitat CM Budget (2012 CIP page 13) Total Contract and Budget RECOMMENDATION CM Expenses Budget $2,024,137.02 0.00 81,047.80 203,283.00 302,775.20 0.00 $2,611,243.00 $2.611.243.00 $2.6 Approve Supplement No. 2 with CH2M Hill in the amount of $81,047.80, and consider this item at the March 12, 2012 Committee of the Whole meeting and subsequent March 19, 2012 Regular Council meeting. Attachments: Supplemental Agreement No 2 W:1PW EngWROJECTSW- RW RS Projects19 8 41 041 9 TUC Access (Klickitat)11nfo Memo for CH2M Hill Supplement #2 2- 28- 12.doc 29 30 r6 WrAIF Deparbmat of Trmsportation Supplemental Agreement Organization and Address pp J City of Tukwila Number 002 6300 Southcenter Blvd Ste 100 Tukwila, WA 98188 Original Agreement Number 84 -RW19 /0"la0 (h) Phone: 206 433 -0179 Project Number Execution Date Completion Date STP 1037(003) HPP999(474) HPP999(475) Project Title Tukwila Urban Center Access (Klickitat) Project 2/29/2012 6/30/2012 New Maximum Amount Payable 2,105,184.82 Description of Work Provide Construction Management services related to the Tukwila Urban Center Access (Klickitat) Project, 84- RW 19 The Local Agency of City of Tukwila desires to supplement the agreement entered into with CH2M HILL, Inc. and executed on 12/14/2010 and identified as Agreement No. 84 -RW19 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: See attached Exhibit A 11 Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: No C'hnnoe Section V, PAYMENT, shall be amended as follows: Tntal amount this amendment %81 80 as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. By: s c s'ult ignatuK V Tung Le, Vice President DOT Form 140 -063 EF Revised 9/2005 By: Approving Authority Signature Date 31 Supplement 2 Exhibit A -2 Tukwila Urban Center Access (Klickitat) Project Agreement 84 -RW19 Scope of Work A time extension has been granted to the Contractor resulting in a revised construction completion .date of March 9, 2012. Additional work items are also being generated as part of the punch list generation. As a result the CH2M HILL construction management contract will be extended to June 30, 2012, under Supplement #2, to allow for continued construction management services. The extension of the contract will require additional funds, as shown below, to continue field observation of the contractor's operations, resident engineering services including Change Order preparation and negotiation and pay estimate processing, office support and overall project management. In addition the Consultant will prepare an APWA Public Works Project of the Year Award application for the project. The specific tasks and assumptions from the original scope of services (under the Local Agency Agreement dated December 14, 2010) will apply to this supplement. Professional Services: Hourly OH@ Fee@ f Rate Name Job Title Hours Rate 131.14% 32% Per Hour Bill Amount Johnson, Matthew G. Senior Engineer 40.0 $72.00 $94.42 $23.04 $189.46 7,578.43 Jackson, Resident Engineer 120.0 $58.00 $76.06 $18.56 $152.62 18,314.54 Craig Inspector Chang, /Documentation 200.0 $39.00 George $51.14 $12.48 $102.62 20, 524.92 Inspector Szili, Christie /Documentation 200.0 $39.00 $51.14 $12.48 $102.62($ 20,524.92 Inspector/ Leigh, Sherri Documentation 40.0 $39.00 $51.14 $12.48 $102.62 4,104.98 600.0 I Total Direct Labor: r 71,047.80 Expenses: Copies, cell phones, computers vehicles 10, 000.00 Total Expenses:1 10, 000.00 Supplement #2 Total: 81,047.80 Original Contract Maximum: $2,024,137.02 New Contract Maximum: $2,105,184.82 32 TRANSPORTATION COMMITTEE Meeting Minutes it ouch 5. 2012 5:15 /�.m. ConAr•ence Room =1 PRESENT Citv of Tukwila Transportation Committee Councilmembers: Allan Ekberg, Chair: Kathv Hougardv and De'Sean Quinn Staff: David Cline, Bob Giberson, Frank Iriarte, Robin Tischnmak, Peter Lau, Cndy Knighton and Gail Labanara Guest: Sharon Mann CALL TO ORDER: The meeting was called to order at 5:19 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Tukwila Urban Center Access (Klickitat) Proiect Sut)tnlement No. 2 with CH2M Hill Staff is seeking Council approval for Construction Management Supplement No. 2 witlm CH2M Hill in the amount of $81,047.80 for the TUC Access (Klickitat) Project. With the holidav traffic moratorium and the heave snow in Jamrar 2012- construction management sen ices need to be extended to June 30. 2012. The budget for Construction uction management remains the same but the City Construction mmanagement staffirng estimate Of $302.775.20 was reduced to compensate for the additional CH2M Hill supplement. UNANIMOUS APPROVAL. FORWARD TO MARCH 12 COW FOR DISCUSSION. B. Ordinance: 201.2 WSDOT Standard SDeClfiCatiolls Staff is seeking Council approval for an ordinance adopting the 2012 WSDOT Standard Specifications. The ordinance is needed to adopt the Standard Specifications for any Federal Aid Pro iects so that the contract format is the same across all jurisdictions. The mandated contract specifications are only in Division 1 of the WSDOT Standard Specifications, whereas Divisions 2 through 9 can be modified to meet our specific City's requirements. There are only minor technical changes to the Division 1 contract boilerplates. The Committee was concerned that there Nyere not "substantial" changes and requested a synopsis of the 2012 updates if available. The draft ordinance will repeal Ordinance No. 2284. After further discussion, staff will make an inquire to the Cite AttorneN's office to see if the draft ordinance could be changed to reflect acceptance of all fixture /subsequent editions to make this process more efficient. Again the Committee and /or Council Nvould be informed of any significant changes made in these editions (i.e. such as changes made in 2014). UNANIMOUS APPROVAL. FORWARD TO MARCH 12 COW FOR DISCUSSION. C. Strander Blvd /SW 27 St Extension Phase III Grant A )[Aieation Staff is seeking Committee approval to apple for the Federal Highway Administration's TIGER IV grant for Phase 11] of the Sunder Blvd Extension Project. Phase 111 is completely in the City of Tukwila and will connect Strander Boulevard from the Trd<wlla Longaeres Station tinder the railroad tracks to West Vallev Highway. At Committee, .Bob announced that the Freight Mobilitv Strategic Investment Board (FMSIB) has pledged $5 million for Phase 111. With the $5 million. only $22 million will be requested from the TIGER IV grant as the total project cost is estimated to be $27 million. Matching funds are available from Phases I and 11 and Tukwila's contribution should be $0.00. This grant is very competitive, but the City of Renton and FMSIB are requesting the City's participation. An updated informational memo was requested to be attached to time Committee minutes with the neiy information. UNANIMOUS APPROVAL FROM UTILTIES COMMITTEE TO APPLY FOR TIGER IV GRANT. D. TUC Transit Center and Andover Park W Street Imurovements Desiin Update C-ndy informed Committee on the Transit Center and Andover Park West street improvement design before the stakebolders meeting scheduled for Wednesday, Mach 7, 2012 at 1:00 pm at the Chamber of Conntnerce (oil Interurban across from Galliano's). 33