HomeMy WebLinkAboutReg 2022-04-18 Item 5E - Contract Amendment #4 - Public Safety Plan: Public Works Building Tenant Improvements with Shiels Obletz Johnson for $39,240COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
04/18/22
JR
ITEM INFORMATION
ITEM No.
5.E.
47
STAFF SPONSOR: HARI PONNEKANTI
ORIGINAL AGENDA DATE: 04/18/22
AGENDA ITEM TITLE Public
Amendment
Safety Plan/Public Works Building Tenant Improvements Project
No 4
CATEGORY ❑ Discussion
Altg Date
Motion
Date 04/18/22
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
11
Altg
SPONSOR ❑Council Mayor HR ❑DCD Finance Fire IS P&R Police PW' ❑Court
SPONSOR'S Shiels Obletz Johnsen (SO)) was hired to perform project management services for the
SUMMARY Public Safety Plan Project. Due to pandemic -related schedule delays and an added
necessary scope of work, the Substantial Completion target date has been moved.
Amendment No. 4 supports the expenditures associated with these tasks and remains
within the project budget. Council is being asked to approve SOJ's Amendment No. 4 to
Contract No. 16-179 for $39,240.00, for a total contract amount of $3,354,471.65.
REVIEWED BY
Trans&Infrastructure
❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev.
❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: KATE KRULLER
❑ LTAC
DATE: 04/04/22
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$39,240.00 $9,750,000.00 $0.00
Fund Source: 306
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
04/18/22
MTG. DATE
ATTACHMENTS
04/18/22
Informational Memorandum dated 04/01/22
SO] Amendment No 4
SO) proposal, scope of work, and fee
Minutes from Transportation and Infrastructure Committee meeting of 04/04/22
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City of Tukwila
Mart Ekberg, Mayor
Public c Wars Department - HarIPonraekcnt4, Director/Vty Engineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/ City Engineer
BY: Justine Kim, Senior Project Manager at Shiels Obletz Johnsen, Inc.
CC: Mayor Allan Ekberg
DATE: April 1, 2022
SUBJECT: Public Safety Plan/Public Works Building Tenant Improvements Project
Project No. 91630601,
Contract #16-179, Amendment No 4
ISSUE
Approval of SOJ contract amendment 4 to the Tukwila Public Safety Plan Project (Public Works
Building Tenant Improvements). The expenditures associated with these tasks are anticipated and are
included in the Council approved project budgets.
BACKGROUND
The City of Tukwila hired SOJ to perform Project Management services for the Public Safety Plan
Project. The initial contract amount, including Amendment No 1, was $3,187,614. Amendment No
2 was a no cost time extension, through December 31, 2021 only. Amendment No 3 (shown in the
second table below) included SOJ's Construction Administration Management services on the
Phase I tenant improvement work at the new Public Works location bringing the total current
contract amount to $3,315,231.65. The table below shows the original contract breakdown of fees
dedicated to each project (these numbers include Amendment No 1).
Due to pandemic -related schedule delays and an added necessary scope of work, the
construction duration has been lengthened and the Substantial Completion target date has been
moved. SOJ requires an amendment to oversee the completion of the work into the next few
months.
Justice Center (Opened summer of 2020)
$1,954,091.00
Fire Station 51 (Opened summer of 2020)
$337,155.00
Fire Station 52 (Opened spring of 2021)
$524,663.00
Fire Station 54 (Site procurement completed 2018)
$100,000.00
Public Works (Site procurement 2018 and Master Plan 2019)
$271,705.00
TOTAL (including Amendment No 1)
$3,187,614.00
ANALYSIS
SOJ has provided a proposal for Amendment No 4. These services include continued assistance with
the Fleets and Facilities Building Tenant Improvement Project Construction Administration (CA). This
amendment covers SOJ's efforts from Mid -March 2022 through June 2022, assuming the on-going
concrete strike comes to an end withing a reasonable period.
FISCAL IMPACT
The expenditures associated with these tasks are anticipated and are included in the Council approved
project budget. SOJ has provided a proposed amount of $39,240 to perform the services in
https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2022 Agenda Items/TIC 04-04-22/2. PW Shops PM contract amendment/2022-03-22 - SOJ -
Amendment No 4 - Info Memo.docx
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Amendment No 4. The table below shows the initial contract amount, previous amendments, new
proposed amendment amount, and the new not to exceed total of $3,354,471.65.
Public Safety Plan Project
Original Contract Amount for Public Safety Plan
$2,694,716.00
Amendment No 1 - (Additional scope to all project sites)
$492,898.00
Subtotal (up to Amendment No 1)
$3,187,614.00
Amendment No 2 - (No cost time extension)
$0.00
Amendment No 3 - (PW Fleets and Facilities CA)
$127,617.65
Subtotal (up to Amendment No 3)
$3,315,2321.65
Amendment No 4 — (Cont. PW Fleets & Facilities CA)
$39,240.00
New Total Contract Amount
$3,354,471.65
The Project Management Quality Assurance (PMQA) consultant has reviewed these documents for
both Amendments and provided his concurrence.
RECOMMENDATION
Council is being asked to approve Contract Amendment No 4 to Contract #16-179 with Shiels Obletz
Johnsen in the amount of $39,240.00 and consider this item on the Consent Agenda at the April 18,
2022 Regular Meeting.
ATTACHMENTS: Contract Amendment No 4 to Contract #16-179 with SOJ
Shiels Obletz Johnsen proposal for services with Scope of Work and Fee
Phone; 106-433-1800 • Email: M yor TukwilaWA,gcv • Website: TukwilMMMA.gov
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City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:16-179(d)
CONTRACT FOR SERVICES
Amendment No. 4
Between the City of Tukwila and Shiels Obletz Johnsen, Inc.
That portion of Contract No. 16-179 between the City of Tukwila and Shiels Obletz Johnsen, Inc. is
hereby amended as follows:
Section 1 Project Designation: The Consultant is retained by the City to perform Project
Management services in connection with the project titled Tukwila Public Safety Plan and PW
Fleets and Facilities Building Tenant Improvements Projects.
Section 2 Scope of Services: The Consultant agrees to perform the services, identified on Exhibit
"A" attached hereto, including the provision of all labor, materials, equipment, and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending December 31, 2022, unless sooner
terminated under the provisions hereinafter specified. Work under this Agreement shall commence
upon written notice by the City to the Consultant to proceed. The Consultant shall perform all
services and provide all work product required pursuant to this Agreement no later than December
31, 2022 unless extension of such time is granted by writing by the City.
Section 4 Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
Payment for the work provided by the Consultant shall be made as provided on Exhibit "A"
attached hereto, provided that the total amount of payment to the Consultant shall not exceed
$3,354,471.65 (including estimated expenses) without express written modification of the
Agreement signed by the City. The total fee for additional services related to Amendment No. 4 are
$39,240.
All other provisions of the contract shall remain in full force and effect.
Dated this
day of , 2021.
CITY OF TUKWILA CONTRACTOR
Allan Ekberg, Mayor Brad Tong, Managing Director
ATTEST/AUTHENTICATED APPROVED AS TO FORM
Christy O'Flaherty, MMC, City Clerk Office of the City Attorney
CA Revised December 2016
Page 1 of 1
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EXHIBIT A
S
0
J
March 22, 2022
Hari Ponnekanti
Director of Public Works
6200n Southcenter Blvd.
Tukwila WA 98188
Project: Tukwila Public Works - Fleets and Facilities (Heiser Building Tenant Improvement)
Subject: Proposal for Construction Administration Management Contract Amendment
Dear Hari:
SOJ is please to submit our proposal to continue to assist with the Fleets and Facilities Heiser Building
Tenant Improvement Project Construction Administration.
Fee
$39,240 (including $2,000 of reimbursable expenses) for continued assistance with the management of
on-going Tenant Improvement construction being executed by Lincoln Construction Company and SHKS
architects. Due to the pandemic related schedule delay and the added necessary scope or work, the
construction duration has been lengthened, and the Substantial Completion (SC) target date has been
moved. Our project team is anticipating Substantial Completion in the next few weeks, but some of the
added concrete footing work (for equipment installation) has been delayed due to the on-going concrete
worker's strike. This work will start after the SC date, and we will be overseeing the completion of that
work into the next few months.
Duration
We are forecasting that this proposal covers our efforts from Mid -March 2022 through June 2022
assuming the strike coming to an end within a reasonable period.
Scope of Services
• Overseeing the construction progress toward SC, and management of the additional concrete
work
We appreciate your consideration of the above and look forward to your response.
Sincerely,
ditteale- Kim
Justine Kim
Partner / SOJ
Cc: File
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S
0
J
3/22/2022
Public Works Fleet and Facilities - Additional Construction Administration Management
2022$ Rates Mar Apr May Jun Total Hrs
Justine Kim Est. Hours
Billing Rate: $232/hour
$ 239
20
30
30
30
110
$26,290
Paul Schlachter Est. Hours
Billing Rate: $199/hour
$ 199
10
20
0
0
30
$5,970
Adam Strutynski Est. Hours
Billing Rate: $157/hour
$ 157
0
0
0
0
0
$0
Matt Strutynski Est. Hours
Billing Rate: $83/hour
$ 83
0
20
20
20
60
$4,980
Equivalent FTE:
Reimburseable Expenses
500 500 500 500
Total for Amendment No 4:
$37,240
$2,000
$39,240
EXHIBIT A
City of Tukwila
City Council Transportation & Infrastructure Services Committee
Meeting Minutes
April 4, 2022 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams
Councilmembers Present: Kate Kruller, Chair; Mohamed Abdi, Tosh Sharp
Staff Present: David Cline, Hari Ponnekanti, Bryan Still, Griffin Lerner, Brittany
Robinson, David DeGroot, Juan Silva Brito, Seong Kim, Sherry Edquid,
Tim Kirkland, Adib Altallal, Mike Perfetti, Vicky Carlsen, Dan lakopo
Guest: Justine Kim, Shiels Obletz Johnson
Chair Kruller called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Public Works Shops Phase 1 Budget Request
Staff is seeking Council approval of an additional $1,000,000, split between the General Fund
and the Utility Enterprise Fund, to fund a 20 -year roofing system, exterior envelope repair and
painting, and parking/storage structure to complete exterior of the project. Revenue from the
sale of the George Long shop can be used for the General Fund portion.
Item(s) for follow-up:
Prepare to discuss any cost overruns on the interior of the project.
Committee Recommendation
No Recommendation. Forward to April 11, 2022 Committee of the Whole.
B. Contract Amendment: Public Works Building Tenant Improvement Project
Staff is seeking Council approval to amend the contract with Shiels Obletz Johnson for an
*additional $39,240 to continue Construction Administration on the Fleet and Facilities
Building Tenant Improvement Project. While the project completion has been delayed due
to the pandemic and concrete strike, the cost is within the project budget.
Committee Recommendation
Unanimous approval. Forward to April 18, 2022 Regular Consent Agenda.
C. Change Order: Riverton Creek Flapgate Removal Project
Staff is seeking Council approval of Change Order No. 1 to Contract 20-075 in the amount of
$57,031.80 with AtWork! Commercial Enterprises, LLC for restoration services through April
30, 2024.
Committee Recommendation
Unanimous approval. Forward to April 18, 2022 Regular Consent Agenda.
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