HomeMy WebLinkAboutCSS 2022-04-25 Item 1A - Contract Amendment #2 - Consulting for Fire/EMS Community Advisory Committee with Karen Reed ConsultingCity of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: COMMUNITY SERVICES & SAFETY COMMITTEE
FROM: Mayor Ekberg
David Cline, City Administrator
DATE: April 13, 2022
SUBJECT: Amendment #2 to the Karen Reed Consulting Contract
ISSUE
The City Council approved the formation of a Fire/EMS Community Advisory Committee and
appointed members to the Committee with consultant Karen Reed as the facilitator. Council
has authorized up to $75,000 as compensation for these services. The Committee is
scheduled to meet every other week through mid-May, which may be extended to finalize the
final task report. Additional funds are being requested for Ms. Reed to continue to facilitate
these meetings and compile the final task report.
BACKGROUND
The City executed a contract with Karen Reed Consulting LLC on June 17, 2021 not to exceed
$35,000 with a term expiring December 31, 2021 to assist with the preliminary groundwork to
form the Fire Advisory Committee. On November 1, 2021 City Council authorized an
amendment to the contract that revised the Scope of Services to include facilitation of the
Fire/EMS Community Advisory Committee, extended the term of the contract to December
31, 2022 and increased the compensation to $75,000.
DISCUSSION
The attached contract amendment revises the Scope of Services to extend the timeframe for
completion of the task force final report and increases the compensation by $40,000 to not
exceed $115,000.
RECOMMENDATION
The Committee is being asked to move this item forward to the consent agenda of the May 2,
2022 City Council Meeting for approval and authorization for execution by the Mayor.
ATTACHMENTS
Amendment #2 to the Karen Reed Consulting Contract
2
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
CONTRACT FOR SERVICES
Amendment #2
Between the City of Tukwila and Karen Reed Consulting, LLC
That portion of Contract No. 21-093 between the City of Tukwila and Karen Reed Consulting, LLC is
hereby amended as follows:
Section 2: Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
Section 4: Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made at the rate of $215 per hour,
billed in quarter-hour increments, provided that the total amount of payment to the
Consultant shall not exceed "rF° i „] ] b,000,00 i 0;00 without express written amendment of
the Agreement signed by the City.
All other provisions of Contract No. 21-093 shall remain in full force and effect.
Dated this day of , 2022.
CITY OF TUKWILA CONTRACTOR
Allan Ekberg, Mayor Karen Reed, Manager
ATTEST/AUTHENTICATED APPROVED AS TO FORM
Christy O'Flaherty, MMC, City Clerk Office of the City Attorney
Karen Reed Consulting LLC Amendment #2 Page 1 of 1
3
4
Exhibit A
Scope of Work
The Consultant will facilitate the City's internal team (Team) created to identify and analyze options for the
future of the City Fire Department and provision of fire services in the City. The Team will meet approximately
weekly From.... .e -through t4ire--Fop.i-i.gll; .... a,irr;p_Ihra,ir 2022 and will include designated representatives from city
administration, council staff, fire department administration and union leadership. Deliverables will include:
• Conduct short introductory virtual meetings with individual Team members
• Interview each Councilmember virtually and develop a summary document outlining themes for
guidance of the Team's work.
• Creation of Team committee charter (mission, scope of inquiry, reporting)
• Creation of a proposed work plan for the Team
• Prepare committee agendas & email summaries after each meeting of action items and follow-on task
assignments.
• Meeting facilitation
• Developing Team reports and recommendations to the City Council, with support and input of the
Team and the financial consultant engaged by the City.
• Presentation to City Council or other Council committees as needed
The first phase of work will be to establish the Committee charter and reach agreement on a work plan to
prepare background and other important materials for a Council Fire Advisory Task Force which is expected to
begin in Fall of 2021.
The second phase of work will be to identify and analyze options for the future of the City Fire Department, to
include but not necessarily limited to: remaining part of the City; transferring service responsibility by contract
and/or annexation to a regional fire authority or partnering with another agency to create a regional fire
authority.
The third phase of work will be to present the findings and recommendations of the Team to the Mayor and City
Council, including recommendations for next steps, including how best to form and support a successful
Council Fire Advisory Task Force.
Once agreed upon by City Council, the Council Fire Advisory Task Force or a similar community engagement
effort, consultant will provide advice on the scoping and phasing of that effort and facilitate that community
task force or engagement effort, anticipated to include149€ tga task force meetings, with a final task force
report submitted by the end of April 2022; the Consultant will draft the task force report, with assistance from
City staff, at the direction of the task force.
C,olrnsl. kalrnt wii.. .1roviide adviice to the C. it ii rn si.a port of COLA lrn. lleDii beiratiio.rn on the [ask Force
recoimimeirndatiioerns.
.........................................................................................................................
Consultant is an attorney but will not provide the City legal advice. The City will provide legal assistance to the
Team as needed.
Consultant will bill at the rate of $215/hr., in quarter hour increments. Any travel time to meetings exceeding 1
hour per round trip is billed at the regular hourly rate.
City is responsible for copying of meeting materials as may be needed and for calendaring of all meetings and
interviews, and for providing all scheduling and other logistical support to the community task force. The City
will separately contract for financial analyst assistance to support the Team.
Consultant may be unavailable at times due to commitments to other clients.
Karen Reed Consulting LLC Amendment #2 Page 2 of 2
5