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Home My WebLink AboutReg 2022-05-02 Item 5D - Contract Amendment #3 - Neighborhood Traffic Calming Program On-Call Engineering and Design with KPG Psomas for $80,000COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 05/02/22 JR ITEM INFORMATION ITEM No. 5.D. 27 STAFF SPONSOR: DEONTAE ELDER ORIGINAL AGENDA DATE: 05/02/22 AGENDA ITEM TITLE NTCP On-call On-call Engineering Services Contract Design Consultant Agreement Amendment No. 3 CATEGORY ❑ Discussion Altg Date Motion Date 05/02/22 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date 11 Mtg SPONSOR ❑Council Mayor HR ❑DCD Finance Fire TV P&R Police PW' ❑Court SPONSOR'S The original contract from 2020 with KPG-Psomas is nearly expended and additional scope SUMMARY and fee is necessary. This on-call services amendment will allow staff to address specific needs through a pre -determined fee structure without entering into individual agreements for each task. Council is being asked to approve the amendment for Contract No. 20-018 with KPG Psomas, Inc for on-call engineering services in the additional amount not -to exceed $80,000.00 for the Neighborhood Traffic Calming Program. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: KATE KRULLER ❑ LTAC DATE: 04/18/22 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $80,000.00 $100,000.00 $0.00 Fund Source: NTCP DESIGN BUDGET Comments: 2021-2026 CIP, Page 2 MTG. DATE RECORD OF COUNCIL ACTION 05/02/22 MTG. DATE ATTACHMENTS 05/02/22 Informational Memorandum dated 04/15/22 2021-2026 CIP, Page 2 On-call Contract Agreement Amendment 3; Exhibit B Minutes from Transportation and Infrastructure Committee meeting of 04/18/22 27 28 City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/ City Engineer BY: Deontae Elder, Transportation Project Manager CC: Mayor Ekberg DATE: April 15, 2022 SUBJECT: NTCP On-call Engineering Services Contract Project No. 82210301, Contract No. 20-018 On-call Design Consultant Agreement Amendment No. 3 ISSUE Add an amendment to the existing contract with KPG Psomas, Inc. to provide on-call engineering and design services for the Neighborhood Traffic Calming Program (NTCP). BACKGROUND On Jan 1, 2019, Tukwila established the Neighborhood Traffic Calming program to address neighborhood safety concerns through a variety of methods. The NTCP potential project list is a compilation of past concerns as well as newly reported issues. Some of the concerns can be addressed by in-house staff; some require additional engineering study or design which requires consultant support. DISCUSSION The original on-call Contract No. 20-018 with KPG was created in January 2020 and was signed on February 25th, 2020. The current contract has been nearly expended and additional scope and fee is necessary. The attached supplemental agreement with KPG will continue to be used for on-call NTCP work in 2022. This on-call services amendment agreement will allow staff to address specific needs through a pre- determined fee structure without entering into individual agreements for each task. Work will be assigned on an as -needed basis and the City does not guarantee any minimum amount of work. The consultant will be authorized by issuance of written task order. Each task order will identify the scope of work to be performed, the period of performance and the not -to -exceed amount. Total additional amount of this contract shall not exceed $80,000.00. FISCAL IMPACT Funding for the On-call Engineering services agreement amendment will be provided by the 2022 NTCP design budget. Cost Estimate 2022 NTCP Design Budget KPG Contract $80,000.00 $100,000.00 RECOMMENDATION Council is being asked to approve the amendment for Contract No. 20-018 with KPG Psomas, Inc for on-call engineering services in the additional amount not -to exceed $80,000.00 for the Neighborhood Traffic Calming Program and consider this item on the Consent Agenda at the May 2, 2022, Regular Council Meeting. Attachments: Page 2, 2021-2026 CIP On-call Contract Agreement Amendment 3 https://tukwilawa.sharepoint.com/sites/publicworks/engineering/pw drop box/01 tic agenda/2022 agenda items/tic 04-18-22/5. ntcp oncall engineering/info memo_ntcp 2022 kpg on-call design contract.docx 29 30 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: Traffic Calming/Residential Safety Improvements Project No. 80010301 Programmatic approach to addressing neighborhood traffic concerns through a variety of methods. DESCRIPTION: Residential street improvements with sidewalks, safety improvements, and bike facilities. JUSTIFICATION: Neighborhood revitalization by improving residential streets. STATUS: Future candidates are listed in the citywide comprehensive update and safety -based prioritization of residential street improvements, sidewalks, and bike lanes. MAINT. IMPACT: Varies, depends on treatment(s) used. COMMENT: Residential improvements and traffic calming features to reduce speeds and improve pedestrian and bicycl such as the speed cushions, RRFB crossings, LED enhanced signs, Radar driver feedback signs, etc. FINANCIAL (in $000's) Through Estimated 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND EXPENSES Design 63 50 100 100 Land (R/W) Const. Mgmt. 37 Construction 148 0 300 TOTAL EXPENSES 248 50 100 400 0 0 0 0 0 FUND SOURCES ARPA Funding 100 400 Awarded Grant Proposed Grant Mitigation Actual Mitigation Expected City Oper. Revenue 248 50 0 0 0 0 0 0 0 TOTAL SOURCES 248 50 0 0 0 0 0 0 0 2021 - 2026 Capital Improvement Program 2 31 32 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 20-018 CONTRACT FOR SERVICES Amendment #3 Between the City of Tukwila and KPG Psomas That portion of Contract No. 20-018 between the City of Tukwila and KPG Psomas is hereby amended as follows: Section 3: Duration of Agreement; Time for Performance, shall be amended as followed: The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2022. Section 4: Payment, shall be amended as followed: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $160,000 without express written modification of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. Dated this day of , 20 CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor Printed Name: ATTEST/AUTHENTICATED APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk Office of the City Attorney CA Reviewed May 2020 Page 1 of 1 33 !PG PSOMAS Exhibit "B" The Consultant will perform the work described in Exhibit A on a direct labor costs and material basis at a not -to -exceed budget of $160,000 in accordance with the direct hourly rates shown below: 2022 Rate Table Principal $285/hour Engineering Manager $251/hour Senior Engineer $213/hour Sr. Project Engineer $197/hour Project Engineer $155/hour Design Engineer $132/hour Engineering Technician $114/hour Technician $102/hour Engineering Assistant $92/hour Survey Manager $251/hour Survey Crew II (W/Equip) $249/hour Survey Crew I (W/Equip) $196/hour Project Surveyor $164/hour Senior Survey Technician $137/hour Survey Technician $112/hour Urban Design Manager $200/hour Project Landscape Architect $151/hour Landscape Technician $102/hour Senior Transportation Planner $182/hour Transportation Planner $114/hour CAD Manager $180/hour Senior CAD Technician $138/hour CAD Technician $119/hour Business Manager $178/hour Senior Admin $130/hour Office Admin $98/hour Office Assistant $82/hour Reimbursables will be billed at actual costs. Mileage billed at the current approved IRS mileage rate. Staffing will be determined by the Consultant based on specific project needs. The Consultant shall provide notification and receive written approval prior to exceeding the approved project budget. Expenses and sub -consultants will be paid by invoice with no mark-up. 34 Transportation & Infrastructure Services Committee Minutes April 18, 2022 Committee Recommendation Unanimous approval. Forward to the May 2, 2022 Regular Consent Agenda. D. Grant Agreement: ADA and Pedestrian Improvements Staff is seeking Council approval to accept $400,000 in Complete Streets grant funding for ADA and pedestrian improvements as part of the Annual Overlay Program. Committee Recommendation Unanimous approval. Forward to the May 2, 2022 Regular Consent Agenda. E. Contract Amendment: Neighborhood Traffic Calming Program Staff is seeking Council approval of an amendment to the contract with KPG Psomas, Inc. in an amount not to exceed $80,000 for on-call engineering and design services for the Neighborhood Traffic Calming Program. Committee Recommendation Majority approval. Forward to the May 2, 2022 Regular Consent Agenda. Miscellaneous The meeting adjourned at 6:57 p.m. Committee Chair Approval Minutes by LH 35