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Reg 2022-05-16 COMPLETE AGENDA PACKET
gr, 2 AGENCY, UNLESS Tukwila City Council Agenda ❖ REGULAR MEETING ❖ ILA w4s e��- 0 4 "',n I90a Allan Ekberg, Mayor Councllmembers; ❖ Kathy Hougardy ❖ De'Sean Quinn David Cline, City Administrator ❖ Kate Kruller ❖ Cynthia Delostrinos Johnson Thomas McLeod, Council President ❖Mohamed Abdi ❖ Tosh Sharp THE MEETING BASED ON THE ANY PUBLIC RCW 42.30 FOR THE PUBLIC Monday, May WILL BE CONDUCTED GOVERNOR'S SUBJECT (A) THE BOTH ON-SITE AT TUKWILA CITY HALL AND ALSO VIRTUALLY, PROCLAMATION 20-28 ADOPTED MARCH 24, 2020 WHICH SAYS IN PART: TO RCW 42.30, IS PROHIBITED FROM CONDUCTING ANY MEETING, SUBJECT TO MEETING IS NOT CONDUCTED IN—PERSON AND INSTEAD PROVIDES AN OPTIONS) TO ATTEND THE THE PHONE For Technical 16, 2022; 7:00 PROCEEDINGS THROUGH, AT MINIMUM, TELEPHONIC ACCESS, ..." NUMBER FOR THE PUBLIC TO LISTEN TO THE MEETING IS: 1-253-292-9750, ACCESS CODE: 670077847#. Click here to: Join Microsoft Teams Meeting Support during the meeting call: 1-206-433-7155 PM • Ord #2673 • Res #2047 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Satish peop/e. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS— including comment on items both on and not on the meeting agenda * 2021-2022 Update * Those wishing to provide public comments now have the opportunity to verbally address the City Council both on-site at Tukwila City Hall or via phone or Microsoft Teams for up to 5 minutes for items both on not on the meeting agenda. To take advantage of this option, please email citycouncil@tukwilawa.gov with your name and the topic you wish to speak and on by meeting. to 5:00 PM on the date of the meeting. Please clearly indicate that your message is for public comment during the You will receive further instructions and be called upon during the meeting address the City Council. 4. PRESENTATION Promotional Swearing in of Police Sergeant Joseph Zaehler. Eric Dreyer, Police Chief 5. CONSENT AGENDA a. Approval of Minutes: 5/2/22 (Regular Mtg.) b. Approval of Vouchers c. Accept as complete the 2020 Central Business District (CBD) Sanitary Sewer Rehabilitation Project (contract #20-111) with Michels Corporation; authorize release of retainage, subject to the standard claim and lien release procedures (final cost of project, including retainage: $626,926.18). [Reviewed and forwarded to Consent by the Transportation and Infrastructure Services Committee on 5/2/22.] (continued..) Pg.1 REGULAR MEETING May 16, 2022 Page 2 5. CONSENT AGENDA (cont.) d. Accept as complete the Sewer Lift Stations #4 and #12 Retrofits Project (contract #21-089) with Gary Harper Construction; authorize release of retainage, subject to the standard claim and lien release procedures (final cost of project, including retainage: $310,594.37). [Reviewed and forwarded to Consent by the Transportation and Infrastructure Services Committee on 5/2/227 Pg.19 6. UNFINISHED BUSINESS a. Bi-weekly COVID-19 report. b. Budget outreach overview. Pg.35 Pg.43 7. NEW BUSINESS 8. REPORTS a. Mayor b. City Council c. Staff — City Administrator Report Pg.61 9. MISCELLANEOUS 10. EXECUTIVE SESSION 11. ADJOURNMENT This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. RemoteTukwila Council meetings are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov) WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comments. The City Council will also accept comments on an agenda item when the item is presented in the agenda, but speakers are limited to commenting once per item each meeting. When recognized by the Presiding Officer, please go to the podium if on-site or turn on your microphone if attending virtually and state your name dearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting. Members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. The proponent shall speak first and is allowed 15 minutes to make a presentation. 3. The opponent is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After the proponents and opponents have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/ COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 05/16/22 JR ITEM INFORMATION ITEM NO. 5.C. 1 STAFF SPONSOR: ADIB ALTALLAL ORIGINAL AGENDA DATE: 04/29/22 AGENDA ITEM TITLE Sewer Completion Fund — 2020 Central Business District (CBD) Sanitary Sewer Rehabilitation and Acceptance CATEGORY ❑ Discussion Mtg Date Motion Date 05/16/22 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date 1 Mtg SPONSOR ❑Council Mayor HR DCD ❑Finance Fire TS P&R ❑Police PIV Court SPONSOR'S The Notice to Proceed for Contract No. 20-111 with Michels Corporation was issued on SUMMARY November 3, 2020. The project included the installation of approximately 5,950 linear feet of cured -in-place pipe within the right-of-way of Andover Park West and Strander Blvd and was physically completed on August 3, 2021. Council is being asked to formally accept the 2020 CBD Sanitary Sewer Rehabilitation project with Michels Corporation as complete and authorize the release of retainage and performance bonds. REVIEVG'ED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: KATE KRULLER ❑ LTAC DATE: 05/02/22 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $626,926.18 $709,907.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 05/16/22 MTG. DATE ATTACHMENTS 05/16/22 Informational Memorandum dated 04/29/22 2021 CIP, Pg. 70 Notice of Completion State Release Letters Photos Minutes from Transportation and Infrastructure Committee meeting of 05/02/22 1 2 City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/ City Engineer BY: Adib Altallal, Utilities Engineer CC: Mayor Ekberg DATE: April 29, 2022 SUBJECT: Sewer Fund — 2020 Central Business District (CBD) Sanitary Sewer Rehabilitation Project No. 91140203, Contract No. 20-111 Project Completion and Acceptance ISSUE Accept contract 20-111 with Michels Corporation as complete and authorize release of retainage. BACKGROUND The City of Tukwila has thousands of feet of aging sewer mains throughout, but especially in the Central Business District (CBD). The City has been conducting regular inspections and assessments of mains at the CBD for the last 15 years. A typical repair includes digging up the road to create a deep trench where the new sewer main will go. It is costly and typically inconvenient to the public. In certain scenarios, an aging sewer main loses some of its structural integrity, but has not started cracking, sagging, or crumbling. In such cases, we are able to utilize a minimally -disruptive technology where a lining is inserted through a manhole and into the existing sewer main to strengthen it and increase its useful life. The aforementioned trenchless technology minimizes disruptions to the public and greatly reduces the damage to the road. The technology is utilized when possible, but it is not applicable in all scenarios. DISCUSSION The Notice to Proceed for Contract No. 20-111 with Michels Corporation was issued on November 3, 2020. The project included the installation of approximately 5,950 linear feet of cured -in-place pipe within the right-of-way of Andover Park West and Strander Boulevard to rehabilitate the existing sewer main. Rehabilitation and lining of the CBD sewer mains within scope was physically completed on August 3, 2021. The final affidavits of Wages Paid was approved by the Department of Revenue on April 7, 2022. FINANCIAL IMPACT The total 2020 CBD Sanitary Sewer Rehabilitation contract budget was $709,907.00. Underruns credited $82,980.82, resulting in a final contract amount of $626,926.18. Retainage outstanding totals $28,466.28. This contract was fully funded by the sewer enterprise fund. Original Contract Amount Unit Price Underruns Total Contract Amount Contract $709,907.00 (82,980.82) $626,926.18 RECOMMENDATION Council is being asked to formally accept the 2020 CBD Sanitary Sewer Rehabilitation project with Michels Corporation in the amount of $$626,926.18 as complete and authorize the release of retainage subject to standard claim and lien release procedures, and to consider this item on the Consent Agenda at the May 16, 2022 Regular Council Meeting. Attachments: 2021 CIP, Page 70 Notice of Completion State Release Letters Photos 3 4 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: CBD Sanitary Sewer Rehabilitation Project No. 91140203 DESCRIPTION: The asbestos concrete pipe in the CBD (commercial business district) is approximately 45 years old and becoming soft. Slip lining the pipe will reinforce the strength with little impact to roadways and minimal excavation. JUSTIFICATION: If the pipe collapses, the street will have to be excavated and the cost of the repairs will be significant. We have had four major pipe failures on Andover Park West and Andover Park East. STATUS: In 2014 and 2015, over 10,500 feet of asbestos sanitary sewer pipe were relined. In 2020 through 2024, 15,000 feet of asbestos sewer is scheduled to be relined. MAINT. IMPACT: Reduced maintenance and repair costs. COMMENT: A Public Works Trust Fund loan was successfully obtained in 2012 for $750k. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES •,--, Project Location 5YS,56��L■J1�`� �peTh ilik -.1•.-�= St Q`T�� ' - fti Design 436 45 45 50 50 50 676 Land (R/W) 1 -` __ a Ile tinkler Blvd 1 Const. Mgmt. 429 120 150 120 50 50 /, iQ./ 919 Construction 2,418 1,100 1,500 1,000 450 450 6,918 TOTAL EXPENSES 3,284 1,265 1,695 1,170 550 550 0 0 0 8,514 FUND SOURCES Awarded Grant 0 PW Trust Fund 750 750 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 2,534 1,265 1,695 1,170 550 550 0 0 0 7,764 TOTAL SOURCES 3,284 1,265 1,695 1,170 550 550 0 0 0 8,514 2021 - 2026 Capital Improvement Program 70 5 •,--, Project Location 5YS,56��L■J1�`� �peTh ilik -.1•.-�= St Q`T�� ' - fti 5160 at -` __ a Ile tinkler Blvd .upland AW r W NW or Midlantl or Trnendor`? /, iQ./ 1 , 5 18 St 1 1 Co I® m Y - 4GIS 2021 - 2026 Capital Improvement Program 70 5 6 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Department Use Only Assigned to: Date Assigned: Date 01/19/2022 Form Version Original Revision Reason Awarding Agency Information Prime Contractor Information Name TUKWILA, CITY OF UBI 179000208 Name MICHELS CORP UBI 601061071 Address 6300 S CENTER BLVD #200 TUKWILA,WA-98188 Address 6300 Southcenter Blvd Tukwila,WA-98002 Email Address Adib.Altallal@TukwilaWA.gov Email Address Adib.Altallal@TukwilaWA.gov Contact Name Adib Altallal Phone 206-240-0633 x Contact Name MICHELS CORP Phone 206-240-0633 x Detailed Description of Work Completed Installation of Cured In Place Pipe Project Information Project Name 2020 Central Business District Sanitary Sewer Rehabilitation - Phase 4 Contract # 91140203 Affidavit ID 1052470 Jobsite Address Various Locations in Tukwila WA Date Awarded 10/05/2020 Date Work Commenced 06/28/2021 Date Work Completed 07/23/2021 Date Work Accepted 08/06/2021 Federally Funded Transportation Project If yes, attach Contract Bond Statement. ❑ Bond Waived? Retainage Waived? Subcontractors Used? If yes, complete Addendum A. '/ Detailed Description of Work Completed Installation of Cured In Place Pipe DOR Tax Information "Right -click on the total field and select Update Field to auto -calculate. Contract Amount $645,370.00 Liquidated Damages $ 0.00 Additions (+) $ 0.00 Amount Disbursed $598,459.90 Reductions (-) $75,437.11 Amount Retained $28,466.28 Sub -Total* $569,932.89 Other $ 0.00 Sales Tax Amount $56,993.29 Sales Tax Rate If multiple rates, attach a list. 10.00% TOTAL* $626,926.18 TOTAL* $626,926.18 These two totals must be equal. Apprentice Utilization Information Was Apprentice Utilization Required? If yes, complete this entire section. ❑ Engineer's Estimate $ 0.00 Utilization % 11.89% Was a Good Faith Effort approved? Comments The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM THE RETAINED FUNDS until receipt of all release certificates and affidavits. Submitting Form: Submit the completed form by email to all three agencies below. crAla Department of Revenue Public Works Section (360) 704-5650 PWC@dor.wa.gov Washington State Department of )Labor & Industries Contract Release (855) 545-8163, option # 4 ContractRelease@ LN I. WA. GOV Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 890-3499 publicworks@esd.wa.gov 7 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* ADVANCED GOVERNMENT SERV INC 603585454 1048203 OLSON BROTHERS PRO -VAC LLC 602170975 1051848 8 2889 STATE OF WASHINGTON DEPARTMENT OF REVENUE CITY OF TUKWILA C/O ADIB ALTALLAL 6300 SOUTHCENTER BLVD TUKWILA WA 98188-2545 April 7, 2022 Letter ID: L0019236032 U B I : 601-061-071 Account ID: 601-061-071 Account Type: Excise Tax Audit ID: A16803 Audit Period: 10/01/20 - 11/30/21 We hereby certify that taxes, increases and penalties due or to become due from the contractor listed below under Chapter 180, Laws of 1935, as amended, with respect to the following publics works contract: MICHELS PIPELINE CONSTRUCTION INC Public Agency: TUKWILA, CITY OF Project Name: 2020 Central Business District Sanitary Sewer Rehabilitation - Phase 4 Contract Number: 91140203 Description of Work: Installation of Cured In Place Pipe has been paid in full, or is in the Department's opinion readily collectible without recourse to the state's lien on the retained percentage. This certificate is issued pursuant to the provision of Chapter 60.28 Revised Code of Washington for the sole purpose of informing the state, county, or municipal officer charged with the duty of disbursing or authorizing the payment of public funds to said contractor that the Department of Revenue hereby releases the state's lien on the retained percentage provided by this Chapter for excise taxes due from said contractor. This certificate does not release said contractor from liability for additional tax that may be later determined to be due with respect to the above-mentioned contract or other activities. Dated April 7. 2022 at Olympia, Washington, State of Washington Department of Revenue Certifying Officer Public Works Audit Unit 6500 Linderson Way SW Tumwater, WA 98501 ggL0050 dor.wa.gov Phone (360) 704-5650 Fax (360) 704-5647 9 10 Employment Security Department WASHINGTON STATE January 20, 2022 ESD# 000657299005 UBI# 601061071000 MICHELS CORP 6300 Southcenter Blvd Tukwila,WA-98002 TUKWILA, CITY OF Employment Security Department hereby certifies those contributions, penalties and interest due from the above named contractor under the Employment Security Act have been paid in full or provided for with respect to the following public works contract: Description 2020 Central Business District Sanitary Sewer Rehabilitation - Phase 4 Contract number 91140203 The Employment Security Department hereby certifies that it has no claim pursuant to RCW 50.24.130 against the public body named above for tax attributable to service performed for said public body by the above named contractor on the above described contract. The Employment Security Department releases its lien on the retained percentage which is provided by RCW 60.28.040 for contributions, penalties and interest due from said contractor. This certificate does not release said contractor from liability for additional contributions, penalties and interest which may be later determined to be due with respect to the above mentioned contract. If we may be of further assistance, please call (360) 890-3499 or email publicworks@esd.wa.gov EMPLOYMENT SECURITY DEPARTMENT 11 State of Washington DEPARTMENT OF LABOR AND INDUSTRIES PO Box 44274 Olympia WA 98504-4274 TUKWILA, CITY OF 6300 S CENTER BLVD #200 TUKWILA WA 98188 12 Page 1 STATE OF WASHINGTON DEPARTMENT OF LABOR AND INDUSTRIES PO Box 44274 Olympia, Washington 98504-4274 March 09, 2022 TUKWILA, CITY OF 6300 S CENTER BLVD #200 TUKWILA WA 98188 CERTIFICATE TO RELEASE L&I'S HOLD ON RETAINAGE The Washington State Department of Labor & Industries is granting approval to release our hold on the retained amount for 2020 CENTRAL BUSINESS DISTRICT SANITARY SEWER REHABILITATION - PHASE 4, Contract 91140203, Affidavit 1052470 to the following contractor: MICHELS CORP 832,318-00 601 061 071 We have determined that all workers' compensation premiums, increases, and penalties for this contractor have been paid in full or are readily collectible without recourse to the retained funds, per chapter 60.28 RCW. The contractor may still be liable for payment if we later determine they owe additional premiums related to this contract or other activities. Before final payment can be made to the contractor, you will also need to receive releases from the Departments of Revenue and Employment Security Department in addition to ensuring: • All liens against retainage have been satisfied • All Affidavit of WagesPaid forms have been filed Thank you, Christina Summers Contract Release Specialist (360)902-5772 SUMC235@LNI.WA.GOV cc: MICHELS CORP PO BOX 15059 TUMWATER WA 98512 Page 2 13 14 Jul 22, 2021 at 23:44:05 10TET5621555852 ±5.00m 400 Andover Park W Tukwila WA 98188 United States 111 I 28, 2021 at 04:33:2 - — -- 10TET5621455845 ±30.09 40t Andover Park 1 Tukdwllp WA 9818 it Udited State City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes May2, 2022 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Kate Kruller, Chair; Mohamed Abdi, Tosh Sharp Staff Present: David Cline, Hari Ponnekanti, Griffin Lerner, Brittany Robinson, Seong Kim, Laurel Humphrey Chair Kruller called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Project Completion: 2020 Central Business District Sanitary Sewer Rehab Staff is seeking Council approval of contract completion and release of retainage in the amount of $626,926.18 to the Michels Corporation for the 2020 CBD Sanitary Sewer Rehabilitation Project. Committee Recommendation Unanimous approval. Forward to the May 16, 2022 Regular Consent Agenda. B. Project Completion: Lift Stations No. 4 & No. 12 Retrofits Staff is seeking Council approval of contract completion and release of retainage in the final amount of $10,021.37 to Gary Harper Construction, Inc.for the Lift Stations No. 4 and No. 12 Retrofits. Committee Recommendation Unanimous approval. Forward to the May 16, 2022 Regular Consent Agenda. Councilmember Sharp announced he would not participate in discussion on item C. C. Seattle City Light Franchise Agreement Update Staff provided an overview and status of the Seattle City Light Franchise Agreement, which will begin negotiations soon. Committee Recommendation Discussion only. Miscellaneous The meeting adjourned at 6:03 p.m. //� Committee Chair Approval Minutes by LH 17 18 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 05/16/22 JR ITEM INFORMATION ITEM NO. 5.D. 19 STAFF SPONSOR: ADIB ALTALLAL ORIGINAL AGENDA DATE: 04/29/22 AGENDA ITEM TITLE Sewer Fund- Lift Stations No. 4 and No. 12 Retrofits Completion and Acceptance CATEGORY ❑ Discussion Mtg Date Motion Date 05/16/22 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date 1 Mtg SPONSOR ❑Council Mayor HR DCD ❑Finance Fire TS P&R ❑Police PIV Court SPONSOR'S The Notice to Proceed for Contract No. 21-089 with Gary Harper Construction, Inc. was SUMMARY issued on November 18, 2021. Retrofitting of the electrical and mechanical components was physically completed on December 6, 2021. Council is being asked to formally accept the Lift Stations No. 4 and No. 12 Retrofits with Gary Harper Construction, Inc. as complete and authorize the release of retainage subject to standard claim and lien release procedures. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: KATE KRULLER ❑ LTAC DATE: 05/02/22 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $310,594.37 $342,411.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 05/16/22 MTG. DATE ATTACHMENTS 05/16/22 Informational Memorandum dated 04/29/22 2021 CIP, pg 68 Notice of Completion State Release Letters Photos Minutes from Transportation and Infrastructure Committee meeting of 05/02/22 19 20 City of Tukwila Allan Ekberg, Mayor Prlbk Works Department - Harr Parrnekarrtr, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/ City Engineer BY: Adib Altallal, Utilities Engineer CC: Mayor Ekberg DATE: April 29, 2022 SUBJECT: Sewer Fund — Lift Stations No. 4 and No. 12 Retrofits Project No. 92140201, Contract No. 21-089 Project Completion and Acceptance ISSUE Accept contract 21-089 with Gary Harper Construction as complete and authorize release of retainage. BACKGROUND During the cleaning and routine inspections of the sewer lift stations by City crews, they discovered corrosion of the wet well at Sewer Lift Station No. 12. During construction, the damaged concrete was repaired, and the entire wet well was recoated. The control panel at Sewer Lift Station No. 4 was in poor condition and was located deep below grade. The control panel was replaced and moved into an enclosure above grade. Electrical and accessibility upgrades to the two sewer lift stations created a safer environment for the maintenance crew. DISCUSSION The Notice to Proceed for Contract No. 21-089 with Gary Harper Construction, Inc. was issued on November 18, 2021. Retrofitting of the electrical and mechanical components was physically completed on December 6, 2021. The final affidavits of Wages Paid was approved by the Employment Security Department on March 28, 2022. FINANCIAL IMPACT The total Lift Stations No. 4 and No. 12 Retrofits contract budget was $342,411.00. Two change orders were issued for a total of $10,021.37 and underruns credited $41,838.00. Retainage outstanding totals $14,105.10. This contract was fully funded by the Sewer Enterprise Fund. Contract Original Contract Amount $342,411.00 Change Orders 1 - 2 10,021.37 Unit Price Underruns (41,838.00) Total Contract Amount $310,594.37 RECOMMENDATION Council is being asked to formally accept the Lift Stations No. 4 and No. 12 Retrofits with Gary Harper Construction, Inc. in the amount of $310,594.37 as complete and authorize the release of retainage subject to standard claim and lien release procedures, and to consider this item on the Consent Agenda at the May 16, 2022 Regular Council Meeting. Attachments: 2021 CIP, page 68 Notice of Completion State Release Letters Photos 21 22 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: Annual Sewer Repair Program Project No. 9xx40201 DESCRIPTION: Reduce sewer line infiltration and inflow (I & I) through groundwater intrusion or storm events as a result of damaged deteriorating systems or illicit connections. Includes small repairs and capital maintenance. JUSTIFICATION: Decreases treatment, discharge, and pumping costs. STATUS: Annual program is determined after pipeline TV inspection reports are completed. MAINT. IMPACT: Less maintenance costs through rehabilitation of aging system. COMMENT: Ongoing project, only one year actuals shown in first column. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES Design 0 15 75 75 70 70 70 70 500 945 Land (R/W) 0 Const. Mgmt. 10 112 120 105 105 115 115 200 882 Construction 0 75 750 800 700 700 700 700 1,000 5,425 TOTAL EXPENSES 0 100 937 995 875 875 885 885 1,700 7,252 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 100 937 995 875 875 885 885 1,700 7,252 TOTAL SOURCES 0 100 937 995 875 875 885 885 1,700 7,252 Project Location: Entire System 2021 - 2026 Capital Improvement Program 68 23 24 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Department Use Only Assigned to: Date Assigned: Date 01/20/2022 Form Version Revised# 1 Revision Reason Incorrect sales tax reported Awarding Agency Information Prime Contractor Information Name TUKWILA, CITY OF UBI 179000208 Name GARY HARPER CONSTRUCTION INC UBI 601606620 Address 6300 S CENTER BLVD #200 TUKWILA,WA-98188 Address 14831 223RD ST SE SNOHOMISH,WA-98296 Email Address Adib.Altallal@Tukwilawa.gov Email Address kathy@garyharperconst.com Contact Name Adib Altallal Phone 206-240-0633 Contact Name GARY HARPER CONSTRUCTION INC Phone 360-863-1955 Project Information Project Name Tukwila Lift Stations #4 and #12 Retrofits Contract # 91440201 Affidavit ID 1079345 Jobsite Address LS#4 - 18351 Cascade Ave S, Tukwila, WA 98188 LS#12 - 255 Andover Park W, Tukwila, WA 98188 Date Awarded Date Work Commenced Date Work Completed Date Work Accepted 05/10/2021 08/16/2021 11/27/2021 12/06/2021 Federally Funded Transportation Project If yes, attach Contract Bond Statement. ❑ Amount Disbursed Bond Waived? Retainage Waived? Subcontractors Used? If yes, complete Addendum A. i1 Detailed Description of Work Completed LS#4 - Electrical Upgrades includes demolition and replacement of the existing pump starter panel, manual transfer switch, flow meter, conduits, conductors, meter base, PSE conductors from the existing transformer, bypass pumping, and other work necessary to complete the work as specified and shown in the contract documents. LS#12 - Wet Well Rehabilitation includes cleaning, prepping and complete coating and lining of the entirety of all four interior walls of the existing wet well. Work also includes concrete repair within the wet well for a spelling area, bypass pumping and other misc. work is necessary to complete the work as specified and show in the contract documents. DOR Tax Information *Right -click on the total field and select Update Field to auto -calculate. Contract Amount $311,000.00 Liquidated Damages $ 0.00 Additions (+) $26,102.06 Amount Disbursed $296,489.27 Reductions (-) $55,000.00 Amount Retained $14,105.10 Sub -Total* $282,102.06 Other $ 0.00 Sales Tax Amount $28,492.31 Sales Tax Rate If multiple rates, attach a list. 10.10% TOTAL* $310,594.37 TOTAL* $310,594.37 These two totals must be equal. Apprentice Utilization Information Was Apprentice Utilization Required? If yes, complete this entire section. ❑ Engineer's Estimate $ 0.00 Utilization % 0.00% Was a Good Faith Effort approved? Comments The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM THE RETAINED FUNDS until receipt of all release certificates and affidavits. 25 Submitting Form: Submit the completed form by email to all three agencies below. Department of Revenue Public Works Section n Washington State Department of Labor & Industries Employment Security Department oRegistration, Inquiry, Standards & YtJJ U4= UJU 1. 11 If141 rs dq C� :Sri_id ggtg„List all Subcontractors and Sl�g4 11�5`,'i'tion #4 (360) 890-3499 This addendum can be submitted in other formats. ContractRelease@LNI.WA.GOV publicworks@esd.wa.gov Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* CORLISS RESOURCES INC 602237779 1080650 EVERGREEN CONCRETE CUTTING INC 601605667 1079842 MD MARINE ELECTRIC LTD 602006007 1081601 OLSON BROTHERS PRO -VAC LLC 602170975 1086399 WCCL SYSTEMS LLC 603278120 1080400 26 Employment Security Department WASHINGTON STATE March 28, 2022 ESD# 000945064109 UBI# 179000208000 TUKWILA LIFT STATIONS #4 & #12 RETROFITS 6200 SOUTHCENTER BLVD TUKWILA, WA 98188 Tukwila, City Of Employment Security Department hereby certifies those contributions, penalties and interest due from the above named contractor under the Employment Security Act have been paid in full or provided for with respect to the following public works contract: Description Tukwila Lift Stations #4 and #12 Retrofits Contract number 91440201 The Employment Security Department hereby certifies that it has no claim pursuant to RCW 50.24.130 against the public body named above for tax attributable to service performed for said public body by the above named contractor on the above described contract. The Employment Security Department releases its lien on the retained percentage which is provided by RCW 60.28.040 for contributions, penalties and interest due from said contractor. This certificate does not release said contractor from liability for additional contributions, penalties and interest which may be later determined to be due with respect to the above mentioned contract. If we may be of further assistance, please call (360) 890-3499 or email publicworks@esd.wa.gov EMPLOYMENT SECURITY DEPARTMENT 27 28 00000000303330000LE009E3 STATE OF WASHINGTON DEPARTMENT OF LABOR AND INDUSTRIES PO Box 44274 Olympia, Washington 98504-4274 March 14, 2022 TUKWILA, CITY OF 6300 S CENTER BLVD #200 TUKWILA WA 98188 CERTIFICATE TO RELEASE L&I'S HOLD ON RETAINAGE The Washington State Department of Labor & Industries is granting approval to release our hold on the retained amount for TUKWILA LIFT STATIONS #4 AND #12 RETROFITS, Contract 91440201, Affidavit 1079345 to the following contractor: GARY HARPER CONSTRUCTION INC 838,522-01 601 606 620 We have determined that all workers' compensation premiums, increases, and penalties for this contractor have been paid in full or are readily collectible without recourse to the retained funds, per chapter 60.28 RCW. The contractor may still be liable for payment if we later determine they owe additional premiums related to this contract or other activities. Before final payment can be made to the contractor, you will also need to receive releases from the Departments of Revenue and Employment Security Department in addition to ensuring: • All liens against retainage have been satisfied • All Affidavit of WagesPaid forms have been filed Thank you, Christina Summers Contract Release Specialist (360)902-5772 SUMC235@LNI. WA. GOV cc: GARY HARPER CONSTRUCTION INC 14831 223RD ST SE SNOHOMISH WA 98296-3989 Page 2 29 30 STATE OF WASHINGTON DEPARTMENT OF REVENUE GARY HARPER CONSTRUCTION, INC. 14831 223RD ST SE SNOHOMISH WA 98296-3989 March 14, 2022 Letter ID: L0019174764 UBI: 601-606-620 Account ID: 601-606-620 Account Type: Excise Tax Audit ID: A22765 Audit Period: 05/01/21 - 01/31/22 We hereby certify that taxes, increases and penalties due or to become due from the contractor listed below under Chapter 180, Laws of 1935, as amended, with respect to the following publics works contract: GARY HARPER CONSTRUCTION, INC. Public Agency: TUKWILA, CITY OF Project Name: Tukwila Lift Stations #4 and #12 Retrofits Contract Number: 91440201 Description of Work: Electrical Upgrades has been paid in full, or is in the Department's opinion readily collectible without recourse to the state's lien on the retained percentage. This certificate is issued pursuant to the provision of Chapter 60.28 Revised Code of Washington for the sole purpose of informing the state, county, or municipal officer charged with the duty of disbursing or authorizing the payment of public funds to said contractor that the Department of Revenue hereby releases the state's lien on the retained percentage provided by this Chapter for excise taxes due from said contractor. This certificate does not release said contractor from liability for additional tax that may be later determined to be due with respect to the above-mentioned contract or other activities. Dated March 14. 2022 at Olympia, Washington, ggL0050 State of Washington Department of Revenue Certifying Officer Public Works Audit Unit 6500 Linderson Way SW Tumwater, WA 98501 dor.wa.gov Phone (360) 704-5650 Fax (360) 704-5647 tai •^,:16:98 041753951 ±10.00m 18393 Cascade Ave S Tukwila WA98188 United States City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes May2, 2022 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Kate Kruller, Chair; Mohamed Abdi, Tosh Sharp Staff Present: David Cline, Hari Ponnekanti, Griffin Lerner, Brittany Robinson, Seong Kim, Laurel Humphrey Chair Kruller called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Project Completion: 2020 Central Business District Sanitary Sewer Rehab Staff is seeking Council approval of contract completion and release of retainage in the amount of $626,926.18 to the Michels Corporation for the 2020 CBD Sanitary Sewer Rehabilitation Project. Committee Recommendation Unanimous approval. Forward to the May 16, 2022 Regular Consent Agenda. B. Project Completion: Lift Stations No. 4 & No. 12 Retrofits Staff is seeking Council approval of contract completion and release of retainage in the final amount of $10,021.37 to Gary Harper Construction, Inc.for the Lift Stations No. 4 and No. 12 Retrofits. Committee Recommendation Unanimous approval. Forward to the May 16, 2022 Regular Consent Agenda. Councilmember Sharp announced he would not participate in discussion on item C. C. Seattle City Light Franchise Agreement Update Staff provided an overview and status of the Seattle City Light Franchise Agreement, which will begin negotiations soon. Committee Recommendation Discussion only. Miscellaneous The meeting adjourned at 6:03 p.m. //� Committee Chair Approval Minutes by LH 33 34 COUNCIL AGENDA SYNOPSIS kJ�' � . 4,s, Initials ITEM NO. 44 Z Meeting Date Prepared by Mayor's review Council review 5/16/22 RB a"1a 6.A. 1908 ITEM INFORMATION STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 5/16/22 AGENDA ITEM TITLE A bi-weekly update on the City's planning and response to COVID-19 (Coronovirus) CATEGORY 11 Mtg Discussion Date 5/16/22 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Al tg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ►1 Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PIF SPONSOR'S The City is actively engaged in regional efforts to address the coronovirus (COVID-19). SUMMARY Staff are providing the Council with updated information regarding the City's response to COVID-19. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. N/A COMMITTEE N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 5/16/22 Coronavirus Report 35 36 CORONAVIRUS RESPONSE UPDATE May 16, 2022 * Denotes All New Content in the Section ESSENTIAL SERVICES AND CITY OPERATIONS Essential Services & City Operations Beginning Monday, April 4, 2022, City Hall, the Permit Center, and Human Services will be open Mondays and Wednesdays from 8:30 a.m. to 4:00 p.m. Tukwila Municipal Court will be open Monday through Friday from 9:30 to 4:00. The Police Department will retain its hours of being open from 8:30 a.m. to 5:00 p.m. for fingerprinting, concealed pistol licenses and other services. All services remain available remotely. The state and county mask mandate ended March 12, 2022. Mask wearing is a personal choice for both staff and visitors. * Human Services In the past two weeks, HS staff has partnered with 14 households (25 ind.) with a total of $35,389.99 in financial assistance. $34,694.77 in rent assistance, $695.22 in utility assistance. During the last two weeks, the least amount of back owing rent was $850 the highest amount of back owing rent was $9,600. Nine households are at varying stages of the intake process. The HS team has begun allocating the ARPA rent/utility assistance funds to qualifying, low-income households that meet program guidelines. Having the ARPA funds allows us to increase the ceiling on the maximum amount owed in back rent (from $4,000 to $8,000 on a case-by-case basis) as well as increase the lifetime maximum of assistance (from $2,400 to $5,000) with documentation of wage loss due COVID. Residents and landlords who have already applied for the EPRAP program can check their status by going to: https://kingcounty.gov/depts/community-human-services/COVID/eviction-prevention-rent-assistance Source Households Assisted/Ind General Fund Contracted Rent: $ Partners 1/1 Utility: $594.51 ARPA Rental & Utility Assistance Rent: $32,544.77 11/22 Utility: $100.71 Funding Breakdown Sewer/Water HB 1406 Rental Assistance 2/2 Information from the community on total past due rent amount $2150.00 $500-$1,200 = 3 $1,250-$3,500 = 8 $3,600-$4,000 = 2 Over $4,000 = 2 37 * Business Recovery Business Health Washington's economy continues to be fully open, and all businesses and public spaces can operate at full capacity. In King County cases have been rising since mid-March. For the week ending May 6, the seven- day average of daily new COVID cases was 9% higher compared to the prior week. Fortunately, the rate of spread is still much, much slower than the peak in early January. Also, the seven-day average of hospitalizations decreased 6% over the prior week and is much below its January peak. The fourteen -day average of deaths increased 69% compared to the prior period and is much below its February peak. Business Assistance The State's Small Business Flex Fund continues of offer low interest loans to small businesses. Staff is participating in the Port of Seattle's creation of a Trusted Community Partners Network that will help navigate small businesses to resources like technical assistance and funding. The State plans to issue another Working Washington grant program in 2022. In 2022 City staff will explore options to use the $190,000 of ARPA funds that Council designated for small business support. MEETING THE COMMUNITY'S BASIC NEEDS * Food Resources and Distribution Senior Meals, number of meals distributed. During the week of 5/2; 50 meals were picked up at the Duwamish Curb Cafe and 237 meals were delivered to 21 residents. During the week of 5/9; 50 meals were picked up at the Duwamish Curb Cafe and 189 meals were delivered to 19 residents. Meals are distributed weekly, unless there is a holiday that may affect delivery. In those instances, meals are "doubled" up for Meals on Wheels and delivered the prior week. Tukwila Pantry The Pantry is in need of volunteers on Monday, Wednesday and Friday to build emergency food boxes for the community. For more information call: 206.431.8293 Tukwila Pantry still requires all volunteers/guests to wear a mask until further notice. The Pantry is in need of donations such as: Bars of soap, detergent, toothbrushes, toothpaste, diapers, deordant, and women's sanitary items. 38 Meals on Wheels Duwamish Curb Cafe (Week of 5/2) Meals on Wheels 189 50 237 Duwamish Curb Cafe (week of 5/9) 50 04/28 - 332 04/30 - 236 05/03 - 373 05/05 - 271 05/07-254 COVID-19 UPDATES * Covid-19 Tukwila Overview Public Health IA Seattle & King County Go to other tabs: COVID-19 Summary Dashboard King County, Washington Wednesday, May 11, 2022 Overview Demographics Geography Go to other COVID-19 COVID-19 dashboards: Community Level Vaccinations COVID-19 Outcomes b Vaccination Status Cases 5,024 Select a location Hospitalizations 153 Tukwila Deaths 28 Change the type of locations City Health Reporting Area Region View HRA Map View Region Map People Completed Vaccine Series Not yet available Hover over graphs and text for more details Cases 6 daily average cases -12% decrease in the last 7 -days (43) from the prior 7 -days (49) 60 40 20 0 02/01/22 03/01/22 04/01/22 05/01/22 Specimen Date (last 120 days) Hospitalizations Show data as a table 0 daily average hospitalizations No change in the last 7 -days (0) i from the prior 7 -days (0) 4 2 0 02/01/22 03/01/22 04/01/22 Admission Date (last 120 days) 05/01/22 Deaths Show data as a table 0 daily average deaths No change in the last 14 -days (0) from the prior 14 -days (0) 2.0 1.5 1.0 0.5 0.a 02/01/22 03/01/22 04/01/22 Death Date (last 120 days) 05/01/22 39 Mobile Vaccination Team The Tukwila Fire Department' Mobile Vaccine Team (MVT) has been stood up to provide various vaccine opportunities, including most recently at the Tukwila Pantry. * Vaccine Update & Locations There are many ways for community members to access the vaccine at no cost. Multiple appointments are available at sites in the area, as well as private opportunities. Visit vaccinelocator.doh.wa.gov for location and appointment opportunities. Booster shot information and vaccines for children ages 5 through 11 are also available at vaccinelocator.doh.wa.gov. Below is a zip code map of vaccinations as of May 10, 2022 (percentage of population 5+ who have completed the primary series (not booster)) in King County, with Tukwila's two zip codes highlighted: • 98168: 83.1% • 98188: 88.7% Map of All KC residents who have completed primary series among ages 5+ years old © 2022 Mapbox © OpenStreetMap MIIMM 9" Below is a chart of vaccinations by region in King County. Note that South King County has a lower vaccination rate than many other areas in the county. Compare across: Age Groups Race/Ethnicity Overall King County Auburn, Kent, and Federal Way Bellevue, Issaquah and Mercer Island Burien, Renton, Tukwila and Seatac Central Seattle East King County Kirkland, Redmond, Bothell, and iwr....ac...,:n.. N Seattle and Shoreline South East King County Vashon Island W Seattle, S Seattle, Delridge and Highline 10 Regions Table by Age Groups of All KC residents who have completed primary series Total 5+ years 5 -11 12 -17 18 - 34 35 - 49 50 - 64 65+ pop. old years old years old years old years old years old years old 81% 858% 52.9% 77.2% 775% 90.1% >95% >95% 71.6% 87.9% 77.6% 79% 85.6% 84.7% 81.7% 71.6% 90.3% 84.7% 76.8% 92.8% 82.9% 815% 91.7% 90.3% 85.7% 76.1% 93.4% 90.1 % 27.5% 63.9% 38.2% 66.6% 58.2% 73A% 76% 32A% 58.1% 57% 56.2% 90.6% 67.4% 875% 93.7% 903% 95% 54.1 % 76.6% 80.6% 71.4% 92.9% 73.9% 76A% 88.6% 77.3% 70.9% 743% >95% 81.9% 79.9% 92.5% 90% 87.8% 86.2% >95% 94.2% 74.9% 84846 >95% >95% >95% >95% >95% >95% >95% 81.5% 90.1% >95% >95% 94.3% >95% 87.6% >95% 90% >95% 75.5% >95% >95% >95% 40 * COVID-19 Testing Seattle King County Public Health has announced that the Tukwila COVID-19 testing site at the Church by the Side of the Road will cease operations on Friday, May 27, 2022. The testing sites in Federal Way and Auburn are also being shuttered, on May 27 and June 1, respectively. Public Health is working with healthcare providers to identify long-term testing operations in south King County and expect to have additional announcements in the coming weeks. The following are the number of individuals tested over the past week at the Church by the Side of the Road. This is a regional testing facility drawing individuals from across south King County. King County has contracted with off-duty officers to provide traffic management along Tukwila International Boulevard and Military Road to mitigate traffic impacts in the neighborhood. 5/10 - 187 individuals tested 5/9 - 238 individuals tested 5/8 - closed (Sunday) 5/7 - 142 individuals tested 5/6 - 155 individuals tested 5/5 - 151 individuals tested 5/4 - 157 individuals tested WA Notify WA Notify (also known as Washington Exposure Notifications) is a free tool that works on smartphones to alert users if they may have been exposed to COVID-19 without sharing any personal information. It is completely private and doesn't know who you are or track where you go. To download the app: igOn an iPhone, enable Exposure Notifications in Settings: • Go to Settings • Scroll down to Exposure Notifications • Click "Turn On Exposure Notifications" • Select United States • Select Washington On an Android phone: • Go to the Google Play Store • Download the WA Notify app For Android or iPhone, scan the QR code: 41 42 COUNCIL AGENDA SYNOPSIS AV's 711: Initials ITEM NO. OMeeting Date Prepared by Mayor's review Council review a 0� 5/16/22 TC 6.B. /905 ITEM INFORMATION STAFF SPONSOR: TONY ORIGINAL AGENDA DATE: 05/16/22 AGENDA ITEM TITLE Budget Outreach Presentation CATEGORY / / Mtg Discussion Date 5/16/22 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ►1 Admin Svcs ❑ DCD ' Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S Finance is working with Admin Services to prepare and present a Budget Outreach SUMMARY presentation. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ LTAC ❑ Arts Comm. DATE: 5/9/22 COMMITTEE 0 ❑ Finance & Governance ❑ Planning & Community Dev. Parks Comm. ❑ Planning Comm. CHAIR: QUINN RECOMMENDATIONS: SPONSOR/ADMIN. Finance Department / Admin Svs. COMMITTEE Discussion only COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 5/16/22 MTG. DATE ATTACHMENTS 5/16/22 PowerPoint Presentation (updated after 5/9 Finance & Governance Committee) 43 44 BIENNIAL BUDGET OVERVIEW 2023-2024 City of Tukwila BUDGET OVERVIEW AGENDA • Biennial Budget 101 • American Rescue Plan Act (ARPA) • Graphs • Adjournment City of Tukwila TUKWILA'S ADOPTED STRATEGIC GOALS AND OBJECTIVES • A community of inviting neighborhoods and vibrant business districts • A solid foundation for all Tukwila residents • A diverse and regionally competitive economy • A high -performing and effective organization • A positive community identity and image. City of Tukwila EQUITY POLICY, RESOLUTION 1921 The purpose of this policy is to provide guidance to City elected officials, staff, boards and commissions, partners, residents, businesses and guests on how the City of Tukwila will actively promote equitable access to opportunities and services. 1. Our City workforce reflects our community. 2. Community outreach and engagement is relevant, intentional, inclusive, consistent and ongoing. 3. All residents and visitors receive equitable delivery of City services. 4. City government is committed to equity in decision-making. 5. Equity serves as a core value for all long-term plans moving forward. 6. The City will build capacity around equity within City government and the broader community. City of Tukwila BIENNIAL BUDGET 101 • The budget is a reflection of the City's values as it prioritizes and funds services for the Tukwila community. • The City prepares a balanced biennial (two-year) budget, a method permitted for Washington cities since 1985 that allows cities to adopt a two-year appropriation. • The City is required to produce a balanced budget per State law. • The most common reason for using a two-year budget is the time saved in the development, review and approval process. • The City Council authorizes transfers within funds and, by ordinance, approves amendments that increase the fund total. City of Tukwila FUND DESCRIPTIONS GENERAL FUND — The General Fund supports the general operations of the City government. These include administration, the legislative function, legal services, public safety, planning and community development, enforcement of local codes, parks, recreation, and cultural activities. SPECIAL REVENUE FUNDS — Specific revenue sources restricted for a specific purpose. In Tukwila, these are lodging tax and drug seizure funds. City of Tukwila DEBT SERVICE FUNDS —Restricted to the principal and interest of governmental debt issues. CAPITAL PROJECT FUNDS —Reserved for capital projects, including infrastructure, acquisition or construction of capital facilities. INTERNAL SERVICE FUNDS — Provides services City- wide that support both General and Enterprise Funds: fleet, employees healthcare, and LEOFF I (legacy public safety retirement plan). ENTERPRISE FUNDS — Activities for which user fees and charges for services apply: Water, Sewer, Surface Water, and Golf Course funds. GENERAL FUND 2023 ESTIMATED REVENUES City's Major Revenues City's Major Tax Revenues 2023 Revenues Taxes State Shared Revenues Licenses & Permits Other Rev Transfers In Charges for Services Total Revenue of Total Amount Revenue 50,317,631 70.9% 7,294,419 10.3% 5,598,500 7.9% 4,267,160 6.0% 2,171,385 3.1% 1,302,000 1.8% $70,951,095 100.0% City of Tukwila $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 so $21,277,500 City's Major Tax Revenues $17,819,000 $6,321,131 1 $4,100,000 $800,000 Sales Taxes- Property Tax Utility Taxes Gambling & Admission Tax Retail Excise Taxes AMERICAN RESCUE PLAN ACT (ARPA) WHAT IS THE AMERICAN RESCUE PLAN ACT? The American Rescue Plan Act was signed into law in March 2021, and provides funding to eligible, state, local, territorial and tribal governments, to help reverse the negative impacts of the pandemic and address the economic fallout, and lay the foundation for a strong and equitable recovery. Funds must be used for costs incurred on or after March 3, 2021, and must be obligated by December 31, 2024, and expended by December 31, 2026. City of Tukwila ARPA allocation: $5,700,000 City of Tukwila 2021 TUKWILA ARPA SPENDING • Community rent and utility assistance • Restoration of Neighborhood Traffic Calming program • Fire staffing • Support for permit processing • Restoration of before/after-school programs and summer camp • Support for parks maintenance • Support for streets maintenance • Small business assistance • Restoration of Tukwila Works • Enhanced access to Council meetings City of Tukwila CITY DEPARTMENTS RESPONSIBLE FOR SPECIFIC AREAS OF SERVICE MAYOR'S OFFICE General supervision and implementation of day-to-day operations and City interests; includes Administration, City Attorney and Economic Development. POLICE DEPARTMENT Supports safety and livability through law enforcement and community engagement. City of Tukwila FIRE DEPARTMENT All hazards response and community risk reduction and safety. MUNICIPAL COURT Third local branch of government responsible for the timely disposition of misdemeanor cases. PARKS AND RECREATION Recreation and enrichment programs for the Tukwila Community; maintenance and enhancement of City parks and trails. CITY DEPARTMENTS RESPONSIBLE FOR SPECIFIC AREAS OF SERVICE (continued) PUBLIC WORKS DEPARTMENT Maintains and enhances City infrastructure, utilities and neighborhoods. COMMUNITY DEVELOPMENT Responsible for all matters affecting the physical development of the city, including buildings, permit coordination and planning. City of Tukwila L ADMINISTRATIVE SERVICES Human Services, Communications, Human Resources, City Clerk and Technology. FINANCE DEPARTMENT Safeguards the City's resources, and oversees financial record-keeping and reporting for the City. 1 01 0) SNO GENERAL FUND DEPARTMENTS, 2023 BUDGETED EXPENSES $25,001 $20,001 $15,001 $10,001 $5,001 $1 $21,299 $15,294 $7,844 $6,096 $5,340 $5,005 $3,246 $2,501 I. $1,720 $409 Police Fire Pub Works Admin Services Parks & Rec Community Dev Finance Mayor Municipal Court Council City of Tukwila Slide 12 SNO Vicky will update with 2023 projections? Stacia Norris, 2022-05-03T22:41:40.737 GENERAL FUND DEPARTMENTS, BUDGET BY PERCENTAGE City of Tukwila BALANCING ACT TOOL City of Tukwila You are in deficit. Where the Money Goes Spending Your Suggestions: $0 0 Police: $21.3m Fire: $15.3m® Public Works: $7.8m Q Administrative Services: 86.1m () Parks & Rec: s , Community Development:,() CITY OF TUKWILA BUDGET OUTREACH RESOURCES Budget Information TukwilaWA.gov/Budget Balance Your Budget TukwilaWA.gov/BYB Contact us Budget@TukwilaWA.gov TO: City of Tukwila Allan Ekberg, Mayor Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: May 11, 2022 SUBJECT: City Administrator's Report The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. �. Intergovernmental Update • King County City Managers/City Administrators Meeting: On May 4 City Administrator Cline and Deputy City Administrator Bianchi participated in the King County City Managers/City Administrators monthly meeting. At the meeting Community Development Director Gierloff presented information about the City of Tukwila Affordable Housing Program. Other city representatives were impressed by Tukwila's commitment to affordable housing as shown through projects such as Bellweather, Homestead, Wadajir and the Tiny Home Villages. The meeting also included a presentation about the City of Mercer Island's Recreation Reset Strategy and a rapid-fire discussion about recruiting strategies. The meeting ended with a send-off for Sound Cities Association (SCA) Executive Director Deanna Dawson as she leaves SCA to become the Executive Director of the Association of Washington Cities. 11. Community Events • Teens for Tukwila: The Teens met with a group of 8-10 senior citizens this week as a part of an effort to bridge the gap between generations. The group is also putting together the 7th Annual City Council Chat at Foster High School on May 13. • Teen Late Night: Teen Late Night has resumed with good attendance for the past two Fridays: 75 the first Friday and 49 the second Friday. • Teen Open Gym: The Teen Open Gym program at Showalter Middle School continues to see between 20 - 40 teens each day. The program ends next week and will resume at the Tukwila Community Center for eight weeks during the summer. Tukwila City Hall • 6200 Southrenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 61 City Administrator's Report May 11, 2022 Page 2 111. Staff Updates Public Safety • Extra Patrols at Transit Center: Police have increased foot patrols at the Transit Center on Andover Park West. Project Updates • 42nd Ave S Bridge Replacement: The bridge is open to southbound traffic. City Staff continue to monitor traffic movements and have placed portable message signs to inform vehicles regarding the bridge opening. The type, size, and location (TS&L) report has been submitted to WSDOT for review. TranTech continues work on the 30% design to replace the bridge in its current location. • Macadam Road Water Main Upgrade Estimated Completion: September 2022 The contractor started work in late February. The project includes upsizing and extending an undersized and aging caste iron pipe. The new 12" ductile iron pipe will extend about 4,800 LF from S 144th Street to Southcenter Blvd along Macadam Road. It will also include nearly 1,200 LF of sidewalk and a full width overlay of that segment of Macadam Road. The project was awarded $320,000 in TIB grant funding for construction of the sidewalks. The contractor has installed more than 4,600 LF of 12" Ductile Iron watermain. Boards, Commissions and Committees • Arts Commission: The next meeting is scheduled for May 25, 2022. 2 Resident position terms expire December 31, 2022. VACANT: 2 resident positions. • Civil Service Commission: The next meeting is scheduled for May 19, 2022. No terms set to expire in 2022. No vacancies. • COPCAB: The next meeting is scheduled for May 12, 2022. 1 Business Representative position term expires December 31, 2022. 1 Resident position term expires December 31, 2022. 1 School District Representative position term expires December 31, 2022. VACANT: 2 Resident positions, 1 School District Representative and Student Representative. • Equity & Social Justice Commission: The next meeting is scheduled for June 2, 2022. 1 City Employee position term expires December 31, 2022. 1 Education/Community position terms expires December 31, 2022. 2 Community Representative position terms expire December 31, 2022. VACANT: Student Representative. • Human Services Advisory Board: The next meeting is scheduled for May 12, 2022. 1 Medical/Health position term expires December 31, 2022. 1 School District Representative position term expires December 31, 2022. 1 Resident position term expires December 31, 2022. VACANT: 1 Business Community Representative. Phone: 206-433-1800 • Email: Mayor@TukwilaWA,gov • Website: TukwilaWA.gov 62 City Administrator's Report May 11, 2022 Page 3 • Library Advisory Board: The next meeting is scheduled for June 7, 2022. 4 Resident position terms expire December 31, 2022. VACANT: Student Representative. • Lodging Tax Advisory Committee: The next meeting is scheduled for May 13, 2022. All positions are 1 -year terms. VACANT: 1 Business Collecting Tax Representative and 1 Funded by Tax Representative. • Park Commission: The next meeting is scheduled for June 8, 2022. 2 Community position terms expire December3l, 2022. VACANT: 1 Community Representative and Student Representative. • Planning Commission: The next meeting is scheduled for May 26, 2022. 2 Resident position terms expire December 31, 2022. VACANT: 1 Business Representative. IV. Responses to Council/Community Inquiries Date of Inquiry Inquiry Response April 25, 2022 Councilmember Hougardy requested a map of proposed Multi- Family Tax Exempt (MFTE) area Staff will provide the map when we return to Council with a proposed ordinance for the MFTE. April 25, 2022 Councilmember McLeod requested the MFTE impact calculations/estimates to the extent possible and requested any available affordable housing targets for Tukwila. Staff will include this information when we return to Council with a proposed ordinance for the MFTE. Phone: 206-433-1800 • Email: Mayor@TukwilaWA,gov • Website: TukwilaWA.gov 63 64 UPCOMING MEETINGS AND EVENTS MAY 2022 City Council meetings and Council Committee meetings will be conducted in a hybrid model, with in-person and virtual attendance available. MAY 16 MON MAY 17 TUE MAY 18 WED MAY 19 THU MAY 20 FRI MAY 21 SAT ➢Planning and Community Development Committee 5:30 PM City Hall — Hazelnut Room Hybrid Meeting Transportation and Infrastructure Committee 5:30 PM 6300 Building — Duwamish Room on 2 Floor Hybrid Meeting ➢ City Council Regular Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting KING COUNTY ➢ Civil Service Commission 5:00 PM -+r'+!A t& Spice Bridge STORIES OF ARRIVAL: REFUGEE & IMMIGRANT YOUTH VOICES POETRY Free event to celebrate the newest poetry anthology. The Book Launch and Poetry Reading will feature project poets reading from the new anthology. Students will present their work. 6:00 PM 14200 Tukwila InaBlvd, Suite 141 Click here for more information. GREEN TUKWILA DUWAMISH HILL PRESERVE WORK PARTY Join Forest Stewardshand Friends of the iv to remove invasive blackberry and protect young native plants. 10:00 AM —1:00 PM Click here to sign-up. For more information, email abergomi@forterra.org )A LIBRARY SYSTEM TRADE CAREER VIRTUAL WORKSHOP Join apanel discussion with people working in different trade careers. Part of the discussion will focus on how women, POC and LGBTQ+ area fast-growing demographic in the trades. 6:00 PM — 7:30 PM Click here for more information and to register. MAY 23 MON MAY 24 TUE MAY 25 WED MAY 26 THU MAY 27 FRI MAY 28 SAT ➢ Community Services and Safety Committee 5:30 PM City Hall — Hazelnut Room Hybrid Meeting ➢ Finance and Governance Committee 5:30 PM 6300 Building — Duwamish Room on 2id Floor Hybrid Meeting > City Council Committee of the Whole Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting Special Meeting to immediately follow the Committee of the Whole Meeting. 1.,D ', _/ ALLENTOWN TRUCK REROUTE PROJECT UPDATE Join City staff monthly for updates on the Truck Reroute project and. other projects happening in your neighborhood. 5:30 PM Tukwila Community Center Click here for more information. >Arts Commission 6:00 PM Tukwila Community Center— Executive Conference Room ➢ Planning Commission. 6:30 PM Virtual Meeting G BLOOi' NAL BLV. Action Committee ' il TUKWILA INTERNATIONAL BOULEVARD ACTION COMMITTEE TRASH PICK-UP DAY For more information, call Sharon Mann at 206-200-3616. DONATE BLOOD AND ENTER TO WIN A CULINARY-THEMED PRIZE Your donation is critical! To schedule an appointment, call 1-800-398-7888. Click here for more information and to schedule an appointment online. PUBLIC FACILITY ACCESS Current in-person office hours RENEW YOUR PET LICENSE THRU JUNE 30 AND HAVE YOUR LATE FEES WAIVED License your pet by calling 206-433-1800 Option 0 or pay in-person at the Tukwila City Hall (please see office hours on the left). Click here if you would like to pay for your pet license online. DEPART rk&Fina City Clerk&Fi Ma'''"°,"P°'offer" es Dxoaasnce Mon &Wed 8:30a-4:OOw STORMWATER MANAGEMENT ACTION PLANNING (SMAP) PUBLIC INVOLVEMENT AND PARTICIPATION The City is currently responding to our NPDES Phase II Permit requirement, SS.C.1 Stormwater Planning and is seeking public Human Services • 00 Mualrq Suit llS Mon&Wed 830e,-4:OOPM involvement and participation to help develop the SMAP process. Comments and/or input can be directed to Surface Water Senior Public Works&DCD z a Building, SadMa ,'e 8:304iMPM e- Program Manager Mike Perfetti at Mike.Perfetti@TukwilaWA.gov or 206-550-4930. Click here for more information on the SMAP work completed so far. PemmmheMn,aeelev„ ' f . PM,60,MM,arw4'0 cable vane ItgaeWegev MeremMmew 206.1,800 42ND AVE S BRIDGE IN ALLENTOWN IS OPEN TO SOUTHBOUND TRAFFIC The 42nd Ave S and Interurban Ave S intersection has been modified to prioritize the 42nd Ave S traffic movements. The bridge is only open to southbound traffic. TUKWILA WORKS RELAUNCH - ONLINE REPORTING TOOL Report non-emergency issues such as potholes, streetlight outages, code violations, etc., and track issues. Download the SeeClickFix app for your mobile device or access the Tukwila Works reporting tool here: Tukwila Works Reporting Tool � DRIVE THRU PICK-UP 3118 S 140TH ST TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM — 2:00 PM ff ., "4„„ VOLUNTEERS — In need of volunteers between 8 AM — 1 PM for food packaging Mondays, Wednesdays and Fridays and food distributions ao- Tuesdays, Thursdays and Saturdays. Click here to sign-up to volunteer. DONORS — Please donate at TukwilaPantry.org. STILL WATER SNACKPACK NEEDS YOUR DONATIONS AND VOLUNTEER HELP! SnackPack serves food bags on Fridays to Tukwila students in need. For more information, call 206-717-4709 or email TukSnackPack@gmail.com. r\' Volunteers needed on Wednesdays, 1:00 PM - 2:30 PM, Thursdays 9 AM-10 AM and Fridays 9:30 AM -11:00 AM. Please donate to feed our Tukwila kids. Click here to donate online or mail checks to Still Waters, PO Box 88576, Tukwila WA 98138. SnackPack is looking for a dynamic leader as Executive Director to join the team. Click her to learn more and apply. COVID-19 TESTING Public Health Rapid, over the counter COVID tests are now widely available around King County. These tests are also known as home-based self-collected COVID tests or antigen tests provide results in 15 minutes. Click here for more information. Seattle I Ilitg Comity Click here to find COVID testing sites by location in King County. COVID-19 VACCINATION AH Washingtonians ages 5 and up are eligible to receive a COVID-19 vaccination. For more information, visit Getting vaccinated in King County or call 206-477-3977. You can also search at vaccinelocator.doh.wa.gov Interpreters available for assistance. Telephone-to-text relay service: Dial 711 or 1-800-833-6384. Tactile interpretation: seattledbsc.org. MEDICARE WORKSHOPS ON ENROLLMENT AND BENEFITS A K 1 N G COUNTY Learn about Medicare enrollment, eligibility, benefits and costs in online workshops. You can also get answers to your Medicare questions from a health insurance benefits advisor. Click here for more information. Illll1A1 LIBRARY S Y ST E M GET CERTIFIED AT YOUR LIBRARY FOR FREEI Take free online classes, practice tests and Certiport certification exams. Get certified in MS Office, Adobe, QuickBooks, coding and more! You will need your KCLS library card number and PIN to access some resources. Click here for more information and registration. FREE TECH COURSES & EARN BELLEVUE COLLEGE CREDIT! Take free tech courses from Cisco, and apply for college credit from Bellevue College. The courses are online, self-paced and free. Click here for more information and register to enroll in the tech courses. Do you have a disability that makes it difficult to visit the library? Find out about assistive technology, program accommodations, home delivery and more! Learn what's available at your library and how to make an accommodation request. Click here for more information, or call Tukwila Library at 206-242-1640. 65 Tentative Agenda Schedule MEETING 1 — REGULAR MEETING 2— C.O.W. MEETING 3— REGULAR MEETING 4 — C.O.W. MAY 2 See below link for the agenda packet to view the agenda items: May 2, 2022 Regular Meeting MAY 9 See below link for the agenda packet to view the agenda items: May 9, 2022 Committee of the Whole Meeting MAY 16 See below link for the agenda packet to view the agenda items: May 16, 2022 Regular Meeting MAY 23 PRESENTATION Final Report of the Future of Fire/EMS Services Community Advisory Committee. SPECIAL ISSUES - Contract for consulting services for Economic Development Plan. - An ordinance revising Tukwila Municipal Code Section 16.04.250. - Request for a 1.0 full-time employee (grant funded) for the Transportation Demand Management Program. Special Meeting to follow Committee of the Whole Meeting. CONSENT AGENDA - Authorize the Mayor to accept the Puget Sound Regional Council Transportation Alternative Program grant for Green River Trail Improvements in the amount of $989,000 (local match $308,000). - Authorize the Mayor to sign a contract for Fire Station #53 exterior painting project in the amount of $49,377.65. MEETING 1 — REGULAR MEETING 2— C.O.W. MEETING 3— REGULAR MEETING 4 — C.O.W. JUNE 6 PRESENTATIONS - Police Department Life Saving Award: Officer Brian Hunter. - Introduction of the "Tukwila, City of Opportunity Scholarship" recipients. CONSENT AGENDA Authorize the Mayor to accept the Washington State Department of Transportation (WSDOT) Transportation Demand Management/Commute Trip Reduction, WSDOT Regional Mobility Grant, King County Metro Grant, and federal Congestion Mitigation and Air Quality Improvement grant to add one FTE (full-time employee) in the TDM team. UNFINISHED BUSINESS - COVID-19 Bi -weekly Report - Authorize the Mayor to sign a contract for consulting services for an Economic Development Plan in the amount of $50,000. - An ordinance revising TMC Section 16.04.250.0 & E. JUNE 13 PRESENTATION Annual State of the Court Address. PUBLIC HEARING A resolution adopting the 2023-2027 Six -Year Transportation Improvement Program. SPECIAL ISSUES - A resolution adopting the 2023- 2027 Six -Year Transportation Improvement Program. - An ordinance on the Foster Golf Links Admissions Tax. JUNE 20 JUNE 27 SPECIAL ISSUES Healthcare Broker Contract. Meeting to follow Committee of the Whole Meeting. CONSENT AGENDA - Authorize the Mayor to sign a contract for the 2022 Overlay and Repair Program in the amount of $1,300,000 (plus contingency). - Authorize the Mayor to sign a contract for the design of the Gilliam Creek Project in the amount of $40,000. - Authorize the Mayor to sign a contract for healthcare broker services. UNFINISHED BUSINESS - A resolution adopting the 2023-2027 Six -Year Transportation Improvement Program. - An ordinance amending Ordinance No. 1733 and TMC Chapter 3.20, "Admissions and Entertainment Tax," to forego collection of admissions tax on Foster Golf Course revenues indefinitely. N E T E E N T FREEDOM D A Y --Special Regular Meeting cancelled due to the holiday. 66