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Home My WebLink AboutReg 2022-05-16 Item 5C - Final Acceptance - 2020 Central Business District Sanitary Sewer Rehabilitation with Michels Corporation for $626,926.18COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 05/16/22 JR ITEM INFORMATION ITEM NO. 5.C. 1 STAFF SPONSOR: ADIB ALTALLAL ORIGINAL AGENDA DATE: 04/29/22 AGENDA ITEM TITLE Sewer Completion Fund — 2020 Central Business District (CBD) Sanitary Sewer Rehabilitation and Acceptance CATEGORY ❑ Discussion Mtg Date Motion Date 05/16/22 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date 1 Mtg SPONSOR ❑Council Mayor HR DCD ❑Finance Fire TS P&R ❑Police PIV Court SPONSOR'S The Notice to Proceed for Contract No. 20-111 with Michels Corporation was issued on SUMMARY November 3, 2020. The project included the installation of approximately 5,950 linear feet of cured -in-place pipe within the right-of-way of Andover Park West and Strander Blvd and was physically completed on August 3, 2021. Council is being asked to formally accept the 2020 CBD Sanitary Sewer Rehabilitation project with Michels Corporation as complete and authorize the release of retainage and performance bonds. REVIEVG'ED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: KATE KRULLER ❑ LTAC DATE: 05/02/22 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $626,926.18 $709,907.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 05/16/22 MTG. DATE ATTACHMENTS 05/16/22 Informational Memorandum dated 04/29/22 2021 CIP, Pg. 70 Notice of Completion State Release Letters Photos Minutes from Transportation and Infrastructure Committee meeting of 05/02/22 1 2 City of Tukwila Allan Ekberg, Mayor Public Works Department - Hari Ponnekanti, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/ City Engineer BY: Adib Altallal, Utilities Engineer CC: Mayor Ekberg DATE: April 29, 2022 SUBJECT: Sewer Fund — 2020 Central Business District (CBD) Sanitary Sewer Rehabilitation Project No. 91140203, Contract No. 20-111 Project Completion and Acceptance ISSUE Accept contract 20-111 with Michels Corporation as complete and authorize release of retainage. BACKGROUND The City of Tukwila has thousands of feet of aging sewer mains throughout, but especially in the Central Business District (CBD). The City has been conducting regular inspections and assessments of mains at the CBD for the last 15 years. A typical repair includes digging up the road to create a deep trench where the new sewer main will go. It is costly and typically inconvenient to the public. In certain scenarios, an aging sewer main loses some of its structural integrity, but has not started cracking, sagging, or crumbling. In such cases, we are able to utilize a minimally -disruptive technology where a lining is inserted through a manhole and into the existing sewer main to strengthen it and increase its useful life. The aforementioned trenchless technology minimizes disruptions to the public and greatly reduces the damage to the road. The technology is utilized when possible, but it is not applicable in all scenarios. DISCUSSION The Notice to Proceed for Contract No. 20-111 with Michels Corporation was issued on November 3, 2020. The project included the installation of approximately 5,950 linear feet of cured -in-place pipe within the right-of-way of Andover Park West and Strander Boulevard to rehabilitate the existing sewer main. Rehabilitation and lining of the CBD sewer mains within scope was physically completed on August 3, 2021. The final affidavits of Wages Paid was approved by the Department of Revenue on April 7, 2022. FINANCIAL IMPACT The total 2020 CBD Sanitary Sewer Rehabilitation contract budget was $709,907.00. Underruns credited $82,980.82, resulting in a final contract amount of $626,926.18. Retainage outstanding totals $28,466.28. This contract was fully funded by the sewer enterprise fund. Original Contract Amount Unit Price Underruns Total Contract Amount Contract $709,907.00 (82,980.82) $626,926.18 RECOMMENDATION Council is being asked to formally accept the 2020 CBD Sanitary Sewer Rehabilitation project with Michels Corporation in the amount of $$626,926.18 as complete and authorize the release of retainage subject to standard claim and lien release procedures, and to consider this item on the Consent Agenda at the May 16, 2022 Regular Council Meeting. Attachments: 2021 CIP, Page 70 Notice of Completion State Release Letters Photos 3 4 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: CBD Sanitary Sewer Rehabilitation Project No. 91140203 DESCRIPTION: The asbestos concrete pipe in the CBD (commercial business district) is approximately 45 years old and becoming soft. Slip lining the pipe will reinforce the strength with little impact to roadways and minimal excavation. JUSTIFICATION: If the pipe collapses, the street will have to be excavated and the cost of the repairs will be significant. We have had four major pipe failures on Andover Park West and Andover Park East. STATUS: In 2014 and 2015, over 10,500 feet of asbestos sanitary sewer pipe were relined. In 2020 through 2024, 15,000 feet of asbestos sewer is scheduled to be relined. MAINT. IMPACT: Reduced maintenance and repair costs. COMMENT: A Public Works Trust Fund loan was successfully obtained in 2012 for $750k. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES •,--, Project Location 5YS,56��L■J1�`� �peTh ilik -.1•.-�= St Q`T�� ' - fti Design 436 45 45 50 50 50 676 Land (R/W) 1 -` __ a Ile tinkler Blvd 1 Const. Mgmt. 429 120 150 120 50 50 /, iQ./ 919 Construction 2,418 1,100 1,500 1,000 450 450 6,918 TOTAL EXPENSES 3,284 1,265 1,695 1,170 550 550 0 0 0 8,514 FUND SOURCES Awarded Grant 0 PW Trust Fund 750 750 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 2,534 1,265 1,695 1,170 550 550 0 0 0 7,764 TOTAL SOURCES 3,284 1,265 1,695 1,170 550 550 0 0 0 8,514 2021 - 2026 Capital Improvement Program 70 5 •,--, Project Location 5YS,56��L■J1�`� �peTh ilik -.1•.-�= St Q`T�� ' - fti 5160 at -` __ a Ile tinkler Blvd .upland AW r W NW or Midlantl or Trnendor`? /, iQ./ 1 , 5 18 St 1 1 Co I® m Y - 4GIS 2021 - 2026 Capital Improvement Program 70 5 6 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Department Use Only Assigned to: Date Assigned: Date 01/19/2022 Form Version Original Revision Reason Awarding Agency Information Prime Contractor Information Name TUKWILA, CITY OF UBI 179000208 Name MICHELS CORP UBI 601061071 Address 6300 S CENTER BLVD #200 TUKWILA,WA-98188 Address 6300 Southcenter Blvd Tukwila,WA-98002 Email Address Adib.Altallal@TukwilaWA.gov Email Address Adib.Altallal@TukwilaWA.gov Contact Name Adib Altallal Phone 206-240-0633 x Contact Name MICHELS CORP Phone 206-240-0633 x Detailed Description of Work Completed Installation of Cured In Place Pipe Project Information Project Name 2020 Central Business District Sanitary Sewer Rehabilitation - Phase 4 Contract # 91140203 Affidavit ID 1052470 Jobsite Address Various Locations in Tukwila WA Date Awarded 10/05/2020 Date Work Commenced 06/28/2021 Date Work Completed 07/23/2021 Date Work Accepted 08/06/2021 Federally Funded Transportation Project If yes, attach Contract Bond Statement. ❑ Bond Waived? Retainage Waived? Subcontractors Used? If yes, complete Addendum A. '/ Detailed Description of Work Completed Installation of Cured In Place Pipe DOR Tax Information "Right -click on the total field and select Update Field to auto -calculate. Contract Amount $645,370.00 Liquidated Damages $ 0.00 Additions (+) $ 0.00 Amount Disbursed $598,459.90 Reductions (-) $75,437.11 Amount Retained $28,466.28 Sub -Total* $569,932.89 Other $ 0.00 Sales Tax Amount $56,993.29 Sales Tax Rate If multiple rates, attach a list. 10.00% TOTAL* $626,926.18 TOTAL* $626,926.18 These two totals must be equal. Apprentice Utilization Information Was Apprentice Utilization Required? If yes, complete this entire section. ❑ Engineer's Estimate $ 0.00 Utilization % 11.89% Was a Good Faith Effort approved? Comments The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM THE RETAINED FUNDS until receipt of all release certificates and affidavits. Submitting Form: Submit the completed form by email to all three agencies below. crAla Department of Revenue Public Works Section (360) 704-5650 PWC@dor.wa.gov Washington State Department of )Labor & Industries Contract Release (855) 545-8163, option # 4 ContractRelease@ LN I. WA. GOV Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 890-3499 publicworks@esd.wa.gov 7 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* ADVANCED GOVERNMENT SERV INC 603585454 1048203 OLSON BROTHERS PRO -VAC LLC 602170975 1051848 8 2889 STATE OF WASHINGTON DEPARTMENT OF REVENUE CITY OF TUKWILA C/O ADIB ALTALLAL 6300 SOUTHCENTER BLVD TUKWILA WA 98188-2545 April 7, 2022 Letter ID: L0019236032 U B I : 601-061-071 Account ID: 601-061-071 Account Type: Excise Tax Audit ID: A16803 Audit Period: 10/01/20 - 11/30/21 We hereby certify that taxes, increases and penalties due or to become due from the contractor listed below under Chapter 180, Laws of 1935, as amended, with respect to the following publics works contract: MICHELS PIPELINE CONSTRUCTION INC Public Agency: TUKWILA, CITY OF Project Name: 2020 Central Business District Sanitary Sewer Rehabilitation - Phase 4 Contract Number: 91140203 Description of Work: Installation of Cured In Place Pipe has been paid in full, or is in the Department's opinion readily collectible without recourse to the state's lien on the retained percentage. This certificate is issued pursuant to the provision of Chapter 60.28 Revised Code of Washington for the sole purpose of informing the state, county, or municipal officer charged with the duty of disbursing or authorizing the payment of public funds to said contractor that the Department of Revenue hereby releases the state's lien on the retained percentage provided by this Chapter for excise taxes due from said contractor. This certificate does not release said contractor from liability for additional tax that may be later determined to be due with respect to the above-mentioned contract or other activities. Dated April 7. 2022 at Olympia, Washington, State of Washington Department of Revenue Certifying Officer Public Works Audit Unit 6500 Linderson Way SW Tumwater, WA 98501 ggL0050 dor.wa.gov Phone (360) 704-5650 Fax (360) 704-5647 9 10 Employment Security Department WASHINGTON STATE January 20, 2022 ESD# 000657299005 UBI# 601061071000 MICHELS CORP 6300 Southcenter Blvd Tukwila,WA-98002 TUKWILA, CITY OF Employment Security Department hereby certifies those contributions, penalties and interest due from the above named contractor under the Employment Security Act have been paid in full or provided for with respect to the following public works contract: Description 2020 Central Business District Sanitary Sewer Rehabilitation - Phase 4 Contract number 91140203 The Employment Security Department hereby certifies that it has no claim pursuant to RCW 50.24.130 against the public body named above for tax attributable to service performed for said public body by the above named contractor on the above described contract. The Employment Security Department releases its lien on the retained percentage which is provided by RCW 60.28.040 for contributions, penalties and interest due from said contractor. This certificate does not release said contractor from liability for additional contributions, penalties and interest which may be later determined to be due with respect to the above mentioned contract. If we may be of further assistance, please call (360) 890-3499 or email publicworks@esd.wa.gov EMPLOYMENT SECURITY DEPARTMENT 11 State of Washington DEPARTMENT OF LABOR AND INDUSTRIES PO Box 44274 Olympia WA 98504-4274 TUKWILA, CITY OF 6300 S CENTER BLVD #200 TUKWILA WA 98188 12 Page 1 STATE OF WASHINGTON DEPARTMENT OF LABOR AND INDUSTRIES PO Box 44274 Olympia, Washington 98504-4274 March 09, 2022 TUKWILA, CITY OF 6300 S CENTER BLVD #200 TUKWILA WA 98188 CERTIFICATE TO RELEASE L&I'S HOLD ON RETAINAGE The Washington State Department of Labor & Industries is granting approval to release our hold on the retained amount for 2020 CENTRAL BUSINESS DISTRICT SANITARY SEWER REHABILITATION - PHASE 4, Contract 91140203, Affidavit 1052470 to the following contractor: MICHELS CORP 832,318-00 601 061 071 We have determined that all workers' compensation premiums, increases, and penalties for this contractor have been paid in full or are readily collectible without recourse to the retained funds, per chapter 60.28 RCW. The contractor may still be liable for payment if we later determine they owe additional premiums related to this contract or other activities. Before final payment can be made to the contractor, you will also need to receive releases from the Departments of Revenue and Employment Security Department in addition to ensuring: • All liens against retainage have been satisfied • All Affidavit of WagesPaid forms have been filed Thank you, Christina Summers Contract Release Specialist (360)902-5772 SUMC235@LNI.WA.GOV cc: MICHELS CORP PO BOX 15059 TUMWATER WA 98512 Page 2 13 14 Jul 22, 2021 at 23:44:05 10TET5621555852 ±5.00m 400 Andover Park W Tukwila WA 98188 United States 111 I 28, 2021 at 04:33:2 - — -- 10TET5621455845 ±30.09 40t Andover Park 1 Tukdwllp WA 9818 it Udited State City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes May2, 2022 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Kate Kruller, Chair; Mohamed Abdi, Tosh Sharp Staff Present: David Cline, Hari Ponnekanti, Griffin Lerner, Brittany Robinson, Seong Kim, Laurel Humphrey Chair Kruller called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Project Completion: 2020 Central Business District Sanitary Sewer Rehab Staff is seeking Council approval of contract completion and release of retainage in the amount of $626,926.18 to the Michels Corporation for the 2020 CBD Sanitary Sewer Rehabilitation Project. Committee Recommendation Unanimous approval. Forward to the May 16, 2022 Regular Consent Agenda. B. Project Completion: Lift Stations No. 4 & No. 12 Retrofits Staff is seeking Council approval of contract completion and release of retainage in the final amount of $10,021.37 to Gary Harper Construction, Inc.for the Lift Stations No. 4 and No. 12 Retrofits. Committee Recommendation Unanimous approval. Forward to the May 16, 2022 Regular Consent Agenda. Councilmember Sharp announced he would not participate in discussion on item C. C. Seattle City Light Franchise Agreement Update Staff provided an overview and status of the Seattle City Light Franchise Agreement, which will begin negotiations soon. Committee Recommendation Discussion only. Miscellaneous The meeting adjourned at 6:03 p.m. //� Committee Chair Approval Minutes by LH 17