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Home My WebLink AboutReg 2022-05-16 Item 5D - Final Acceptance - Sewer Lift Stations #4 and #12 Retrofits with Gary Harper Construction for $310,594.37COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 05/16/22 JR ITEM INFORMATION ITEM NO. 5.D. 19 STAFF SPONSOR: ADIB ALTALLAL ORIGINAL AGENDA DATE: 04/29/22 AGENDA ITEM TITLE Sewer Fund- Lift Stations No. 4 and No. 12 Retrofits Completion and Acceptance CATEGORY ❑ Discussion Mtg Date Motion Date 05/16/22 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date 1 Mtg SPONSOR ❑Council Mayor HR DCD ❑Finance Fire TS P&R ❑Police PIV Court SPONSOR'S The Notice to Proceed for Contract No. 21-089 with Gary Harper Construction, Inc. was SUMMARY issued on November 18, 2021. Retrofitting of the electrical and mechanical components was physically completed on December 6, 2021. Council is being asked to formally accept the Lift Stations No. 4 and No. 12 Retrofits with Gary Harper Construction, Inc. as complete and authorize the release of retainage subject to standard claim and lien release procedures. REVIEWED BY Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: KATE KRULLER ❑ LTAC DATE: 05/02/22 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $310,594.37 $342,411.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 05/16/22 MTG. DATE ATTACHMENTS 05/16/22 Informational Memorandum dated 04/29/22 2021 CIP, pg 68 Notice of Completion State Release Letters Photos Minutes from Transportation and Infrastructure Committee meeting of 05/02/22 19 20 City of Tukwila Allan Ekberg, Mayor Prlbk Works Department - Harr Parrnekarrtr, Director/City Engineer INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Hari Ponnekanti, Public Works Director/ City Engineer BY: Adib Altallal, Utilities Engineer CC: Mayor Ekberg DATE: April 29, 2022 SUBJECT: Sewer Fund — Lift Stations No. 4 and No. 12 Retrofits Project No. 92140201, Contract No. 21-089 Project Completion and Acceptance ISSUE Accept contract 21-089 with Gary Harper Construction as complete and authorize release of retainage. BACKGROUND During the cleaning and routine inspections of the sewer lift stations by City crews, they discovered corrosion of the wet well at Sewer Lift Station No. 12. During construction, the damaged concrete was repaired, and the entire wet well was recoated. The control panel at Sewer Lift Station No. 4 was in poor condition and was located deep below grade. The control panel was replaced and moved into an enclosure above grade. Electrical and accessibility upgrades to the two sewer lift stations created a safer environment for the maintenance crew. DISCUSSION The Notice to Proceed for Contract No. 21-089 with Gary Harper Construction, Inc. was issued on November 18, 2021. Retrofitting of the electrical and mechanical components was physically completed on December 6, 2021. The final affidavits of Wages Paid was approved by the Employment Security Department on March 28, 2022. FINANCIAL IMPACT The total Lift Stations No. 4 and No. 12 Retrofits contract budget was $342,411.00. Two change orders were issued for a total of $10,021.37 and underruns credited $41,838.00. Retainage outstanding totals $14,105.10. This contract was fully funded by the Sewer Enterprise Fund. Contract Original Contract Amount $342,411.00 Change Orders 1 - 2 10,021.37 Unit Price Underruns (41,838.00) Total Contract Amount $310,594.37 RECOMMENDATION Council is being asked to formally accept the Lift Stations No. 4 and No. 12 Retrofits with Gary Harper Construction, Inc. in the amount of $310,594.37 as complete and authorize the release of retainage subject to standard claim and lien release procedures, and to consider this item on the Consent Agenda at the May 16, 2022 Regular Council Meeting. Attachments: 2021 CIP, page 68 Notice of Completion State Release Letters Photos 21 22 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2021 to 2026 PROJECT: Annual Sewer Repair Program Project No. 9xx40201 DESCRIPTION: Reduce sewer line infiltration and inflow (I & I) through groundwater intrusion or storm events as a result of damaged deteriorating systems or illicit connections. Includes small repairs and capital maintenance. JUSTIFICATION: Decreases treatment, discharge, and pumping costs. STATUS: Annual program is determined after pipeline TV inspection reports are completed. MAINT. IMPACT: Less maintenance costs through rehabilitation of aging system. COMMENT: Ongoing project, only one year actuals shown in first column. FINANCIAL Through Estimated (in $000's) 2019 2020 2021 2022 2023 2024 2025 2026 BEYOND TOTAL EXPENSES Design 0 15 75 75 70 70 70 70 500 945 Land (R/W) 0 Const. Mgmt. 10 112 120 105 105 115 115 200 882 Construction 0 75 750 800 700 700 700 700 1,000 5,425 TOTAL EXPENSES 0 100 937 995 875 875 885 885 1,700 7,252 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 100 937 995 875 875 885 885 1,700 7,252 TOTAL SOURCES 0 100 937 995 875 875 885 885 1,700 7,252 Project Location: Entire System 2021 - 2026 Capital Improvement Program 68 23 24 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Department Use Only Assigned to: Date Assigned: Date 01/20/2022 Form Version Revised# 1 Revision Reason Incorrect sales tax reported Awarding Agency Information Prime Contractor Information Name TUKWILA, CITY OF UBI 179000208 Name GARY HARPER CONSTRUCTION INC UBI 601606620 Address 6300 S CENTER BLVD #200 TUKWILA,WA-98188 Address 14831 223RD ST SE SNOHOMISH,WA-98296 Email Address Adib.Altallal@Tukwilawa.gov Email Address kathy@garyharperconst.com Contact Name Adib Altallal Phone 206-240-0633 Contact Name GARY HARPER CONSTRUCTION INC Phone 360-863-1955 Project Information Project Name Tukwila Lift Stations #4 and #12 Retrofits Contract # 91440201 Affidavit ID 1079345 Jobsite Address LS#4 - 18351 Cascade Ave S, Tukwila, WA 98188 LS#12 - 255 Andover Park W, Tukwila, WA 98188 Date Awarded Date Work Commenced Date Work Completed Date Work Accepted 05/10/2021 08/16/2021 11/27/2021 12/06/2021 Federally Funded Transportation Project If yes, attach Contract Bond Statement. ❑ Amount Disbursed Bond Waived? Retainage Waived? Subcontractors Used? If yes, complete Addendum A. i1 Detailed Description of Work Completed LS#4 - Electrical Upgrades includes demolition and replacement of the existing pump starter panel, manual transfer switch, flow meter, conduits, conductors, meter base, PSE conductors from the existing transformer, bypass pumping, and other work necessary to complete the work as specified and shown in the contract documents. LS#12 - Wet Well Rehabilitation includes cleaning, prepping and complete coating and lining of the entirety of all four interior walls of the existing wet well. Work also includes concrete repair within the wet well for a spelling area, bypass pumping and other misc. work is necessary to complete the work as specified and show in the contract documents. DOR Tax Information *Right -click on the total field and select Update Field to auto -calculate. Contract Amount $311,000.00 Liquidated Damages $ 0.00 Additions (+) $26,102.06 Amount Disbursed $296,489.27 Reductions (-) $55,000.00 Amount Retained $14,105.10 Sub -Total* $282,102.06 Other $ 0.00 Sales Tax Amount $28,492.31 Sales Tax Rate If multiple rates, attach a list. 10.10% TOTAL* $310,594.37 TOTAL* $310,594.37 These two totals must be equal. Apprentice Utilization Information Was Apprentice Utilization Required? If yes, complete this entire section. ❑ Engineer's Estimate $ 0.00 Utilization % 0.00% Was a Good Faith Effort approved? Comments The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM THE RETAINED FUNDS until receipt of all release certificates and affidavits. 25 Submitting Form: Submit the completed form by email to all three agencies below. Department of Revenue Public Works Section n Washington State Department of Labor & Industries Employment Security Department oRegistration, Inquiry, Standards & YtJJ U4= UJU 1. 11 If141 rs dq C� :Sri_id ggtg„List all Subcontractors and Sl�g4 11�5`,'i'tion #4 (360) 890-3499 This addendum can be submitted in other formats. ContractRelease@LNI.WA.GOV publicworks@esd.wa.gov Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* CORLISS RESOURCES INC 602237779 1080650 EVERGREEN CONCRETE CUTTING INC 601605667 1079842 MD MARINE ELECTRIC LTD 602006007 1081601 OLSON BROTHERS PRO -VAC LLC 602170975 1086399 WCCL SYSTEMS LLC 603278120 1080400 26 Employment Security Department WASHINGTON STATE March 28, 2022 ESD# 000945064109 UBI# 179000208000 TUKWILA LIFT STATIONS #4 & #12 RETROFITS 6200 SOUTHCENTER BLVD TUKWILA, WA 98188 Tukwila, City Of Employment Security Department hereby certifies those contributions, penalties and interest due from the above named contractor under the Employment Security Act have been paid in full or provided for with respect to the following public works contract: Description Tukwila Lift Stations #4 and #12 Retrofits Contract number 91440201 The Employment Security Department hereby certifies that it has no claim pursuant to RCW 50.24.130 against the public body named above for tax attributable to service performed for said public body by the above named contractor on the above described contract. The Employment Security Department releases its lien on the retained percentage which is provided by RCW 60.28.040 for contributions, penalties and interest due from said contractor. This certificate does not release said contractor from liability for additional contributions, penalties and interest which may be later determined to be due with respect to the above mentioned contract. If we may be of further assistance, please call (360) 890-3499 or email publicworks@esd.wa.gov EMPLOYMENT SECURITY DEPARTMENT 27 28 00000000303330000LE009E3 STATE OF WASHINGTON DEPARTMENT OF LABOR AND INDUSTRIES PO Box 44274 Olympia, Washington 98504-4274 March 14, 2022 TUKWILA, CITY OF 6300 S CENTER BLVD #200 TUKWILA WA 98188 CERTIFICATE TO RELEASE L&I'S HOLD ON RETAINAGE The Washington State Department of Labor & Industries is granting approval to release our hold on the retained amount for TUKWILA LIFT STATIONS #4 AND #12 RETROFITS, Contract 91440201, Affidavit 1079345 to the following contractor: GARY HARPER CONSTRUCTION INC 838,522-01 601 606 620 We have determined that all workers' compensation premiums, increases, and penalties for this contractor have been paid in full or are readily collectible without recourse to the retained funds, per chapter 60.28 RCW. The contractor may still be liable for payment if we later determine they owe additional premiums related to this contract or other activities. Before final payment can be made to the contractor, you will also need to receive releases from the Departments of Revenue and Employment Security Department in addition to ensuring: • All liens against retainage have been satisfied • All Affidavit of WagesPaid forms have been filed Thank you, Christina Summers Contract Release Specialist (360)902-5772 SUMC235@LNI. WA. GOV cc: GARY HARPER CONSTRUCTION INC 14831 223RD ST SE SNOHOMISH WA 98296-3989 Page 2 29 30 STATE OF WASHINGTON DEPARTMENT OF REVENUE GARY HARPER CONSTRUCTION, INC. 14831 223RD ST SE SNOHOMISH WA 98296-3989 March 14, 2022 Letter ID: L0019174764 UBI: 601-606-620 Account ID: 601-606-620 Account Type: Excise Tax Audit ID: A22765 Audit Period: 05/01/21 - 01/31/22 We hereby certify that taxes, increases and penalties due or to become due from the contractor listed below under Chapter 180, Laws of 1935, as amended, with respect to the following publics works contract: GARY HARPER CONSTRUCTION, INC. Public Agency: TUKWILA, CITY OF Project Name: Tukwila Lift Stations #4 and #12 Retrofits Contract Number: 91440201 Description of Work: Electrical Upgrades has been paid in full, or is in the Department's opinion readily collectible without recourse to the state's lien on the retained percentage. This certificate is issued pursuant to the provision of Chapter 60.28 Revised Code of Washington for the sole purpose of informing the state, county, or municipal officer charged with the duty of disbursing or authorizing the payment of public funds to said contractor that the Department of Revenue hereby releases the state's lien on the retained percentage provided by this Chapter for excise taxes due from said contractor. This certificate does not release said contractor from liability for additional tax that may be later determined to be due with respect to the above-mentioned contract or other activities. Dated March 14. 2022 at Olympia, Washington, ggL0050 State of Washington Department of Revenue Certifying Officer Public Works Audit Unit 6500 Linderson Way SW Tumwater, WA 98501 dor.wa.gov Phone (360) 704-5650 Fax (360) 704-5647 tai •^,:16:98 041753951 ±10.00m 18393 Cascade Ave S Tukwila WA98188 United States City of Tukwila City Council Transportation & Infrastructure Services Committee Meeting Minutes May2, 2022 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams Councilmembers Present: Kate Kruller, Chair; Mohamed Abdi, Tosh Sharp Staff Present: David Cline, Hari Ponnekanti, Griffin Lerner, Brittany Robinson, Seong Kim, Laurel Humphrey Chair Kruller called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Project Completion: 2020 Central Business District Sanitary Sewer Rehab Staff is seeking Council approval of contract completion and release of retainage in the amount of $626,926.18 to the Michels Corporation for the 2020 CBD Sanitary Sewer Rehabilitation Project. Committee Recommendation Unanimous approval. Forward to the May 16, 2022 Regular Consent Agenda. B. Project Completion: Lift Stations No. 4 & No. 12 Retrofits Staff is seeking Council approval of contract completion and release of retainage in the final amount of $10,021.37 to Gary Harper Construction, Inc.for the Lift Stations No. 4 and No. 12 Retrofits. Committee Recommendation Unanimous approval. Forward to the May 16, 2022 Regular Consent Agenda. Councilmember Sharp announced he would not participate in discussion on item C. C. Seattle City Light Franchise Agreement Update Staff provided an overview and status of the Seattle City Light Franchise Agreement, which will begin negotiations soon. Committee Recommendation Discussion only. Miscellaneous The meeting adjourned at 6:03 p.m. //� Committee Chair Approval Minutes by LH 33