HomeMy WebLinkAboutCSS 2022-05-23 Item 1C - Interlocal Agreement - 2022 Minor Home Repair with King County (Community Development Block Grant Funding)City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Services and Safety
FROM: Stacy Hansen, Human Services Program Coordinator
CC: Mayor Ekberg
DATE: May 16, 2022
SUBJECT: CDBG Minor Home Repair Interlocal Agreement
ISSUE
Since 2005, the city of Tukwila has been the Lead city for the Minor Home Repair program
providing fiscal oversite, technical assistance to partner cities and the applicant/recipient of
Community Development Block Grant (CDBG) funding awarded annually by King County. The
Interlocal Agreement (ILA) includes the four partner cities: SeaTac, Covington, Des Moines, and
Tukwila. After 17 years, the City of SeaTac has agreed to be the Lead city. Therefore, the City
Council must approve the new ILA in order to finalize the transfer of Lead city from Tukwila to
SeaTac.
BACKGROUND
The CDBG funding has been awarded by King County for the Minor Home Repair program
through a competitive application process for the past 17 years. As Lead city, Tukwila was
responsible for the annual pre/full application, presentation to decision panel, quarterly bills
(aggregated financial and demographic information from all cities) and the liaison between King
County and the ILA partners for any issues or corrections needed regarding CDBG compliance
and billing errors from the ILA cities quarterly bills.
DISCUSSION
King County requires an updated ILA when there is a change in the Lead city. An updated ILA
has been created by SeaTac, the new Lead city, for all ILA partners to sign. Once signed by all
four partner cities, King County will execute the 2021 contract with the city of SeaTac who will
be responsible for providing fiscal oversite, technical assistance, and quarterly reporting on
behalf of the four ILA cities.
FINANCIAL IMPACT
There is no financial implication for transferring from one lead City to another. When CDBG
funds are awarded annually, the application is written so that funds are divided and shared
equally with each city.
RECOMMENDATION
Staff is asking Council to forward this item to the June 6, 2022, Regular Council meeting for the
Consent agenda.
ATTACHMENTS
City of SeaTac Interlocal Agreement.
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68
INTERLOCAL AGREEMENT BETWEEN THE CITY OF SEATAC, DES
MOINES, COVINGTON, AND THE CITY OF TUKWILA FOR
PLANNING, FUNDING, AND IMPLEMENTATION OF A JOINT MINOR
HOME REPAIR PROGRAM
THIS INTERLOCAL AGREEMENT ("Interlocal") is entered into pursuant to Chapter
39.34 RCW, the Interlocal Cooperation Act, by the City of Covington ("Covington"), the City of
Des Moines ("Des Moines"), the City of SeaTac ("SeaTac"), and the City of Tukwila ("Tukwila"),
hereinafter referred to as "City" or "Cities," to provide for planning, funding, and implementation
of a minor home repair program.
WHEREAS, the Cities engage in activities which support human service providers in King
County; and
WHEREAS, the Cities wish to make the most efficient use of their resources by
cooperating to provide funding to support human service providers in south King County; and
WHEREAS, through the Interlocal Cooperation Act, Chapter 39.34 RCW, the Cities have
the authority to engage in cooperative efforts that will result in more efficient use of government
resources;
WHEREAS, the Cities are signatories to a preceding interlocal agreement for the planning,
funding, and implementation of a joint minor home repair program dated February 29, 2012 (the
"Former Agreement");
NOW, THEREFORE, and in consideration of the terms, conditions, and performances
made herein, it is agreed as follows:
1. Purpose. The purpose of this Interlocal is to set up a cooperative arrangement between
the Cities to consolidate the funding process and implementation of a minor home repair program.
This Interlocal will increase the efficiency of administering the program while decreasing
administrative costs.
2. Responsibilities.
A. SeaTac's Duties.
1) Contract and act as the fiscal and administrative agent with King County for the
implementation of a Community Development Block Grant for a minor home repair program for
Covington, Des Moines, SeaTac and Tukwila.
2) Maintain required documentation and prepare required reports for King County
consistent with the County's requirements regarding the use of Community Development Block
Grant funds.
3) Maintain accounts and records that properly reflect transactions related to this
Interlocal.
Interlocal Agreement for Minor Home Repair
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4) Responsible for reimbursing participating cities and submitting required
paperwork to King County.
5) Responsible for the implementation of the minor home repair program within
SaeTac in accordance with terms specified in the Block Grant contract between SeaTac and King
County.
6) Review and pay invoices for any services performed in SeaTac pursuant to
this Interlocal.
7) Reimburse Tukwila, Covington, and Des Moines on an as received basis for
any invoices received pursuant to this Interlocal.
B. Tukwila's Duties
1) Responsible for the implementation of the minor home repair program within
Tukwila in accordance with terms specified in the Block Grant contract between SeaTac and King
County.
this Interlocal.
2) Review and pay invoices for any services performed in Tukwila pursuant to
3) Remit invoices to SeaTac for reimbursement.
C. Des Moines' Duties
1) Responsible for the implementation of the minor home repair program within
Des Moines in accordance with terms specified in the Block Grant contract between SeaTac and
King County.
this Interlocal.
2) Review and pay invoices for any services performed in Des Moines pursuant to
3) Remit invoices to SeaTac for reimbursement.
D. Covington's Duties
1) Responsible for the implementation of the minor home repair program within
Covington in accordance with terms specified in the Block Grant contract between SeaTac and
King County.
2) Review and pay invoices for any services performed in Covington pursuant to
3) Remit invoices to SeaTac for reimbursement.
E. Cities' Joint Duties
this Interlocal.
Interlocal Agreement for Minor Home Repair
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1) Subcontract with an agency/contractors that will perform qualified home
repairs in Tukwila, SeaTac, Covington, and Des Moines in accordance with King County's Block
Grant program and applicable city policies.
2) No City shall use more funds than have been annually allocated to it by King
County for a minor home repair program. However, if a City is unable to spend its portion of the
funds by the 3rd quarter o the year for which the funds were allocated, the Clines m mutual!
azree to shift those funds to another City that has an on-goinz demand for minor home repair.
Fund allocation shall be as set forth in Exhibit A, which is attached hereto and incorporated herein
by this reference. Exhibit A shall be amended annually and all subsequent amended Exhibit As
shall automatically supersede the prior Exhibit A and be fully incorporated herein upon distribution
of each amended Exhibit A to all of the Cities by the administrative agent.
3) Abide by additional requirements outlined in the agreement between SeaTac
and King County for a minor home repair program, which is attached hereto as Exhibit II and
incorporated herein by this reference. Exhibit II shall be amended annually and all subsequent
amended Exhibit Bs shall automatically supersede the prior Exhibit B and be fully incorporated
herein upon distribution of each amended Exhibit II to all of the Cities by the administrative agent.
4) The Cities agree to include the following language verbatim in every
subcontract, provider agreement, or purchase agreement for services which relate to the subject
matter of this Contract: "Subcontractor shall protect, defend, indemnify, and hold harmless King
County, its officers, employees and agents from any and all costs, claims, judgments, and/or
awards of damages arising out of, or in any way resulting from the negligent act or omissions of
subcontractor, its officers, employees, and/or agents in connection with or in support of this
Contract. Subcontractor expressly agrees and understands that King County is a third party
beneficiary to this Contract and shall have the right to bring an action against subcontractor to
enforce the provisions of this paragraph."
5) Duration. This Interlocal shall become effective when it is approved by the
Cities and shall remain in effect on an ongoing basis so long as funds are available for the minor
home repair program.
6) Termination. Any City may terminate this Interlocal without cause by giving
the other Cities a thirty -day written notice. The terminating City shall remain fully responsible for
meeting its funding responsibilities to date up to the point of termination and other obligations
established by this Interlocal through the end of the calendar year in which such notice is given.
The administrative agent is authorized to terminate the participation of any City that does not fulfill
its obligations as set forth in this Agreement. Written notice of such termination shall be mailed
to each City and shall become effective upon said mailing.
7) Notices. Notices to the Cities shall be sent to the following persons:
Interlocal Agreement for Minor Home Repair
Page 3 of 6
71
City
Contact
SeaTac
Human Services Coordinator, Kim Cooper
4800 S. 188th Street,
SeaTac, WA 98188
206-973-4815; kcooper@ci.seatac.wa.us
Des Moines
Tina Hickey
21630 11th Ave S, Suite D
Des Moines, WA 98198-6398
206-870-6558; Thickey@desmoineswa.gov
Covington
Personnel Division/Human Services, Julie Johnston
16720 SE 271St Street, Ste. 100
Covington, WA 98042
253-480-2411; jjohnston@covingtonwa.gov
Tukwila
Human Services Program Coordinator, Stacy Hansen
6200 Southcenter Blvd,
Tukwila, WA 98188
206-433-7180; Stacy.Hansen@tukwilaWA.gov
8) Indemnification. Each City agrees to indemnify the other City from any claims,
damages, losses, and costs, including, but not limited to, attorney's fees and litigation costs arising
out of claims by third parties for breach of contract, property damage, and bodily injury, including
death, caused solely by the negligence or willful misconduct of such City, the City's employees,
affiliated corporations, officers, and lower tier subcontractors in connection with this Interlocal.
Each City hereby waives its immunity under Title 51 of the Revised Code of Washington for
claims of any type brought by any City agent or employee against the other City. This waiver is
specifically negotiated by the parties and a portion of the City's payment hereunder is expressly
made the consideration for this waiver.
9) Insurance. Each City shall procure and maintain in full force throughout the
duration of the Interlocal comprehensive general liability insurance with a minimum coverage of
$1,000,000.00 per occurrence/aggregate for personal injury and property damage. In the event that
a City is a member of a pool of self-insured cities, the City shall provide proof of such membership
in lieu of the insurance requirement above. Such self-insurance shall provide coverage equal to or
greater than that required of non -self insurance pool member Cities.
10) Applicable Law; Venue; Attorney's Fees. This Interlocal shall be governed
by and construed in accordance with the laws of the State of Washington. In the event any suit,
arbitration, or other proceeding is instituted to enforce any term of this Interlocal, the parties
specifically understand and agree that venue shall be exclusively in King County, Washington.
The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit.
11) Counterparts. This document may be executed in any number of
counterparts, each of which shall be considered an original.
12) Amendment or Modification. This Interlocal may be amended or modified in
writing with the mutual consent of the Cities. Amendments or modifications to this Interlocal shall
not require the approval of the Cities' legislative bodies.
Interlocal Agreement for Minor Home Repair
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13) Former Agreement Terminated and Superseded. The Former Agreement
between the Cities is hereby terminated and superseded by this Interlocal.
IN WITNESS WHEREOF, the undersigned have entered into this Interlocal as of this
2--`1 day of , 2022.
CITY OF SEATAC
By:
Carl Cole, City Manager
Date: / ,; � a
Attest:
[Printed Name]
Title:
Approved As To Form:
CITY OF DES MOINES
By:
Michael Matthias, City Manager
Date:
Attest:
[Printed Name]
Title:
Approved As To Form:
Mathew Hutchins, Assistant City Attorney
CITY OF COVINGTON
Interlocal Agreement for Minor Home Repair
Page 5 of 6
CITY OF TUKWILA
By:
Allan Ekberg, Mayor
Date:
Attest:
[Printed Namel
Title:
Approved As To Form:
City Attorney
By:
Regan Bolli, City Manager
Date:
Attest:
[Printed Name]
Title:
Approved As To Form:
Kathy Hardy, City Attorney
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EXHIBIT A
Interlocal Between the Cities For Planning, Funding, and Implementation of a Joint Minor Home
Repair Program
Contract Year 2022 utilizing 2021 funds : See attached letter confirming City and Contact
information.
Name of Agencies
Participating Cities & Funding
Qualified contractors
SeaTac - Lead City
$27,500
Des Moines
$27,500
Tukwila
$27,500
Covington
$27,500
Personnel & Project Management
TOTAL
$110,000
Notices to the Cities shall be sent
to the following persons:
City of Covington:
Julie Johnston — 253-480-2411
ijohn stonta).coV i ngtonwa.gov
City of Des Moines:
Tina Hickey — 206-870-6558
th ickey(idesnto i neswa.gov
City of SeaTac:
Kim Cooper — 206-973-4815
kcoopeniki.seatac.wa,us
City of Tukwila
Stacy Hansen — 206-433-7180
Stacy.hansenCalukwilawa.gov
Interlocal Agreement for Minor Home Repair
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