HomeMy WebLinkAboutSpecial 2022-05-23 Item 2B - Contract - Fire Station 53 Exterior Painting with Long Painting Company for $49,377.65COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
06/06/22
JR
ITEM INFORMATION
ITEM NO.
Spec 2.B.
233
STAFF SPONSOR: HENRY ANCIRA
ORIGINAL AGENDA DATE: 06/06/22
AGENDA ITEM TITLE Fire
Contract
Station
53 Exterior Painting Project
Award
CATEGORY ❑ Discussion
Mtg Date
Motion
Date 06/06/22
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
1
Mtg
SPONSOR ❑Council Mayor HR DCD ❑Finance Fire TS P&R ❑Police PIV Court
SPONSOR'S Bids for the Fire Station 53 Exterior Painting Project were received by three contractors
SUMMARY with the lowest bid from Long Painting Company. Long Painting Company has contracted
with the City for previous projects and done satisfactory work, including the exterior
painting of the Tukwila Community Center in 2021. Council is being asked to approve the
contract with Long Painting Company in the amount of $44,848.00 plus tax of $4,529.65,
for a contract total of $49,377.65.
REVIEVG'ED BY
Trans&Infrastructure
❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev.
❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: KATE KRULLER
❑ LTAC
DATE: 05/16/22
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$49,377.65 $50,000.00 $0.00
Fund Source:
Comments: 2021-2026 CIP, Page 47
MTG. DATE
RECORD OF COUNCIL ACTION
06/06/22
MTG. DATE
ATTACHMENTS
06/06/22
Informational Memorandum dated 05/13/22
2021-2026 CIP, Page 47
Long Painting Contract
Minutes from Transportation and Infrastructure Committee meeting of 05/16/22
233
234
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Hari Ponnekanti, Director/CityEngineer
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/ City Engineer
By: Henry Ancira, Facilities Superintendent
CC: Mayor Allan Ekberg
DATE: May 13, 2022
SUBJECT: Fire Station 53 Exterior Painting Project
Project No. 92230301
Contract Award
Issue
Approve a contract with Long Painting Company to paint the exterior of Fire Station 53.
Background
Station 53 was built in 1995, which is when the exterior was last painted. It is located in the North end
of Tukwila in a residential neighborhood. Painting the exterior of Fire Station 53 will protect and
preserve the building, prevent issues such as rot, and provide a positive aesthetic.
Analysis
Bids for the Fire Station 53 Exterior Painting Project were received by three contractors. The bids were
checked, tabulated, and no errors were found. The lowest bid was received from Long Painting
Company. Long Painting Company has contracted with the City for previous projects and done
satisfactory work, including painting the exterior of the Tukwila Community Center in 2021.
Financial Impact
The lowest bid was from Long Painting Company, with a cost estimate of $44,848.00, plus tax of
$4,529.65, for a contract total of $49,377.65. The Fire Station 53 Exterior Painting Project budget
allocated in the 2021-2026 CIP is sufficient to cover the contract costs.
Cost Estimate 2022 Project Budget
Long Painting Contract $44,848.00 $50,000
Sales Tax (10.1%) 4,529.65
Total 49,377.65
Recommendation
Council is being asked to approve the contract with Long Painting Company in the amount of $49,377.65
and consider this item on the Consent Agenda at the May 23, 2022, Special Meeting.
Attachments 2021 CIP, Pg 47
Long Painting Contract
F/eet& FaciiityServices -14000 Interurban Avenue, Tukvvi/a, WA 98168 - 206-431-0166
ukmin City Hail • 5200 Southcenter Boulevard • Tukwila, WA 981 SS • 206433,1000 • Website: Tukwiiami.gov
235
236
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2021 to 2026
PROJECT: Facility Improvements Project No. Various
DESCRIPTION: Yearly improvements and required maintenance to City facilities that are located throughout the City.
JUSTIFICATION: Maintenance of existing facilities and required updating and improvements.
STATUS: Ongoing.
MAINT. IMPACT: None.
COMMENT: Ongoing project, only one year actuals are shown in first column.
FINANCIAL Through Estimated
(in $000's)
2019 2020
2021 2022 2023 2024 2025 2026 BEYOND TOTAL
EXPENSES
Engineering
4
50
50
50
50
50
50
304
Land (R/W)
0
Construction
32
156
140
150
150
150
150
150
150
1,228
TOTAL EXPENSES
32
160
190
150
200
200
200
200
200
1,532
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
City Oper. Revenue
32
160
190
150
200
200
200
200
200
1,532
TOTAL SOURCES
32
160
190
150
200
200
200
200
200
1,532
Facility Projects scheduled for 2021-2022
TCC Exterior Paint/Stain
TCC Retrofit HVAC Chiller
City Hall Seismic Study
City Hall Siding Repairs
Fire Station 53 Exterior Paint/Stain
$ 140,000 2021
10,000 2021
40,000 2021
$ 190,000
100,000 2022
50,000 2022
$ 150,000
2021 - 2026 Capital Improvement Program 47
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238
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA98188
CONTRACT FOR SERVICES
Contract Number:
This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter
optional municipal code city hereinafter referred to as "the City," and LONG PAINTING COMPANY,
hereinafter referred to as "the Contractor," whose principal office is located at 21414 68TH AVENUE
SOUTH, KENT, WA 98032.
WHEREAS, the City has determined the need to have certain services performed for its citizens
but does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms
and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scone and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit A attached hereto and incorporated herein by this
reference. The total amount to be paid shall not exceed $49,377.65 (including tax).
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City
whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing
upon execution of this agreement, and ending December 31, 2022, unless sooner terminated
under the provisions hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with
respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees
by virtue of the services provided under this Agreement. The City shall not be responsible for
withholding or otherwise deducting federal income tax or social security or contributing to the State
Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the
Contractor, or any employee of the Contractor.
6. Indemnification. The Contractor shall defend, indemnify and hold the Public Entity, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or
suits including attorney fees, arising out of or in connection with the performance of this Agreement,
except for injuries and damages caused by the sole negligence of the Public Entity.
CA Revised May 2020 Page 1 of 4
239
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,
then, in the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its
officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the
extent of the Contractor's negligence. It is further specifically and expressly understood that the
indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial
Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or termination of
this Agreement.
7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection with
the performance of the work hereunder by the Contractor, their agents, representatives, employees or
subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required
herein shall not be construed to limit the liability of the Contractor to the coverage provided by such
insurance, or otherwise limit the City's recourse to any remedy available at law or in equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits
described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile liability insurance shall cover all
owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence,
$2,000,000 general aggregate and $2,000,000 products -completed operations aggregate
limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations, independent
contractors, products -completed operations, stop gap liability, personal injury and advertising
injury, and liability assumed under an insured contract. The Commercial General Liability
insurance shall be endorsed to provide a per project general aggregate limit using ISO form
CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability
arising from explosion, collapse or underground property damage. The City shall be named
as an additional insured under the Contractor's Commercial General Liability insurance policy
with respect to the work performed for the City using ISO Additional Insured endorsement CG
20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or
substitute endorsements providing at least as broad coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance
limits than the minimums shown above, the Public Entity shall be insured for the full available limits
of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective
of whether such limits maintained by the Contractor are greater than those required by this Contract
or whether any certificate of insurance furnished to the Public Entity evidences limits of liability
lower than those maintained by the Contractor.
C. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor's insurance and shall not contribute with
it.
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A: VII.
CA Revised May 2020 Page 2 of 4
240
E. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of
the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before commencement of
the work. Upon request by the City, the Contractor shall furnish certified copies of all required
insurance policies, including endorsements, required in this Agreement and evidence of all
subcontractors' coverage.
F. Subcontractors. The Contractor shall cause each and every Subcontractor to provide insurance
coverage that complies with all applicable requirements of the Contractor -provided insurance as
set forth herein, except the Contractor shall have sole responsibility for determining the limits of
coverage required to be obtained by Subcontractors. The Contractor shall ensure that the Public
Entity is an additional insured on each and every Subcontractor's Commercial General liability
insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing
operations and CG 20 37 10 01 for completed operations.
G. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this
work with written notice of any policy cancellation, within two business days of their receipt of such
notice.
H. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after giving five
business days notice to the Contractor to correct the breach, immediately terminate the contract
or, at its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion
of the City, offset against funds due the Contractor from the City.
8. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter
40.14 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty
(30) days written notice of the City's intention to terminate the same. Failure to provide products on
schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any
reason, the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age,
veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the
presence of any disability, or any other protected class status under state or federal law, in the
selection and retention of employees or procurement of materials or supplies.
12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
13. Entire Agreement: Modification. This Agreement, together with attachments or addenda, represents
the entire and integrated Agreement between the City and the Contractor and supersedes all prior
negotiations, representations, or agreements written or oral. No amendment or modification of this
Agreement shall be of any force or effect unless it is in writing and signed by the parties.
CA Revised May 2020 Page 3 of 4
241
14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or
unenforceable or limited in its application or effect, such event shall not affect any other provisions
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which
by their sense and context are reasonably intended to survive the completion, expiration or cancellation
of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
16. Applicable Law: Venue: Attorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit.
DATED this day of , 20_
CITY OF TUKWILA CONTRACTOR
Allan Ekberg, Mayor
ATTEST/AUTHENTICATED:
City Clerk, Christy O'Flaherty
APPROVED AS TO FORM:
Office of the City Attorney
By:
Printed Name and Title: John Fisher, President
Address: 21414 68th Ave S, Kent, WA 98032
CA Revised May 2020 Page 4 of 4
242
EXAI5tT
March 16, 2022
City of Tukwila
Attn: Mike Sodon
Project: Tukwila Fire station 53 Exterior Repaint
IkilLONG
PAINTING COMPANY
Scope of Work: Pressure wash, Spot prime and apply two full coats of finish to all previously
painted surfaces and wood shakes.
,BASE BID PRICING UNIT VALUE
1) Base Bid LS $ 44,848.00
General Clarifications:
• Assumes matching existing colors & color schemes.
• Owner will be responsible for cutting all shrubs and trees needed for use to access
scope of work.
• Proposal assumes overlaying all existing caulking.
• Proposal assumes all existing stained wood shake will be cleaned with a Tight detergent,
primed and two full coats of Superpaint finish.
• Proposal assumes work to be completed before July 7, 2022.
Base Bid Inclusions:
• Includes a 1 -year warranty from date of completion.
• Lifts and safety equipment as necessary to complete this scope.
• Mask and protect all finishes not scheduled for paint.
• Pressure wash all exterior surfaces including fencing.
• Apply two coats of finish or to cover for color and millage whichever is more of Sherwin
Williams Superpaint to all previously painted surfaces.
• Prime and apply apply two coats of finish or to cover for color and millage whichever is
more of Sherwin Williams Superpaint to all wood shake to match wood shake existing
color.
• Prep four OH Bay doors and apply one full coat of Bondplex followed by a full coat of
Shercryl.
• Prep and apply finish to bollards.
• Prep and apply finish to all gutters and downspouts to match existing color.
• Clean all work areas daily.
Exclusions:
• Washington sales tax
• Painting green window frames and mullions.
• Stained man doors.
• Painting or staining fences.
21414 681h Avenue S.
Kent, WA 98032
(253) 234-8050
'OUR PARTNER IN SAFETY, QUALITY AND SERVICE"
w w w. to ngpain ti ng. coin
1120 NE 146" Street
Vancouver, WA 98685
(360) 952-4400
243
1LONG
PAINTING COMPANY
Please feel free to contact me at (253) 234-8084, if you have any further questions.
Sincerely,
LONG PAINTING COMPANY
Mitchell Higgins
Project Manager/Estimator - Email: Mitchellh(a�Iongpaintinq.com
21414 68th Avenue S.
Kent, WA 98032
(253) 234-8050
244
'OUR PARTNER IN SAFETY, QUALITY AND SERVICE"
www_longpainling.com
1120 NE 1461h Street
Vancouver, WA 98685
(360) 952-4400
City of Tukwila
City Council Transportation & Infrastructure Services Committee
Meeting Minutes
May 16, 2022 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams
Councilmembers Present: Mohamed Abdi, Acting Chair; Tosh Sharp
Staff Present: David Cline, Hari Ponnekanti, Griffin Lerner, Brittany Robinson, Seong
Kim, Henry Ancira, Bryan Still, Alison Turner, Cody Lee Gray
Acting Chair Abdi called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Grant Award: Green River Trail Improvements Project
Staff is seeking Council approval to accept a Transportation Alternative Program grant award in
the amount of $989,000 for the Green River Trail Improvements Project. The City match is
$308,000 and included in the project budget.
Committee Recommendation
Divided: Councilmember Abdi was in favor of the award, and Councilmember Sharp was not.
Return to Committee.
B. Grant Applications: Neighborhood Traffic Calming Program & South 152"d St. Safe Routes
to School Projects
Staff is seeking Committee approval to apply for $500,000 from WSDOT's Pedestrian &
Bicycle Program for neighborhood traffic calming improvements in Allentown. Staff is also
seeking Committee approval to apply for $2,750,000 from WSDOT's Safe Routes to School
program for the S. 152nd Street Project.
Committee Recommendation
Unanimous approval.
C. Contract: Fire Station 53 Exterior Painting Project
Staff is seeking Council approval of a contract with Long Painting Company in the amount of
$49,377.65 for the Fire Station 53 Exterior Painting Project.
Committee Recommendation
Unanimous approval. Forward to May 23, 2022 Special Meeting Consent Agenda
D. Transportation Demand Management 1.0 FTE Request
Staff is seeking Council authorization of a new 1.0 fully grant -backed FTE to support the
Transportation Demand Management Program.
Committee Recommendation
Unanimous approval. Forward to May 23, 2022 Committee of the Whole.
245