HomeMy WebLinkAbout2022-06-13 - Request for Proposal - Allentown Truck Reroute EISCITY OF TUKWILA REQUEST FOR PROPOSALS (RFP) FOR ALLENTOWN TRUCK REROUTE EIS Due: Monday, June 13, 2022, by 5:00 p.m.
The City of Tukwila (City) is soliciting interest from consulting firms (Consultant) with expertise in environmental planning, transportation planning and design, and public engagement, for preparation of a National Environmental Policy Act (NEPA) EIS. This agreement will be for approximately 18 months in duration with the option for the City to extend it for additional time and money if necessary. The City reserves the right to amend terms of this RFP, to circulate various addenda, or to withdraw the RFP at any time, regardless of how much time and effort consultants have spent on their responses. Please review the full RFP following this notice
Project Description
The City is seeking RFPs from qualified firms for preparing NEPA documentation needed for the City to propose and analyze alternatives for rerouting freight truck traffic that currently uses surface streets in Tukwila’s Allentown neighborhood to access BNSF Railway Company’s (BNSF) South Seattle Intermodal Facility. The work to be performed by the Consultant includes preparing preliminary engineering design for project alternatives, preparing NEPA and SEPA-compliant environmental studies, and conducting public outreach. Key project elements include, but are not limited to:
• Project management
• Mapping, surveying, and collecting background information
• Environmental analysis of existing conditions
• Proposing and developing project alternatives
• Preliminary engineering
• Environmental analysis of project alternatives
• Coordinating with cooperating agencies
• Transportation planning and design
• Public engagement, including with populations that are diverse and/or that have barriers to participation
The City reserves the right to retain the services of the successful firm(s) for any subsequent phases associated with this project. Evaluation Criteria
Submittals will be evaluated and ranked based on the following criteria:
• Project Understanding and Approach
• Qualifications/Expertise of Project Manager
• Qualifications/Expertise of Team
• Methods for and approach to public engagement
Submittal
Submittals should be no longer than 15 pages, excluding dividers, and should be on 8-1/2” x 11”
paper using 11-point fonts. Pages that are 11” x 17” may be used for charts, exhibits and other illustrative and graphical information only. Submittals should also include the following information: firm name, address of an office within 50 miles of greater Seattle, and phone
number; name of principal-in-charge and project manager; and number of employees in each firm proposed for project. Please submit Four (4) bound copies and one (1) electronic copy (in PDF, copied to a thumb drive) of your Proposal to:
City of Tukwila,
6300 Southcenter Blvd., Suite 200 Tukwila, WA 98188-2544,
Attn: Mark Hafs Allentown Truck Reroute EIS Submitters may also deliver their proposals in person to the above address on Mondays and Wednesdays from 8:30 a.m. to 4:00 p.m.
Submittals shall be received no later than 5:00 p.m. on Monday, June 13, 2022. Submittals will not be accepted after that date and time. Any questions regarding this project should be directed to Mark Hafs at mark.hafs@tukwilawa.gov. Only email inquiries will be accepted.
Americans with Disabilities Act (ADA) Information
The City of Tukwila, in accordance with Section 504 of the Rehabilitation Act (Section 504) and
the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing Mark Hafs at mark.hafs@tukwilawa.gov or by calling 206-431-3685. Title VI Statement
The City of Tukwila, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded
full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.
Published Seattle Times: May 23, 2022 and May 30, 2022 Published Daily Journal of Commerce: May 23, 2022 and May 30, 2022
REQUEST FOR PROPOSALS
Allentown Truck Reroute EIS
Due: Monday, June 13, 2022, by 5:00 PM
Section 1. General Information
A. Preliminary Schedule The City of Tukwila (the “City”) is requesting proposals from qualified consultants
(Consultant) to provide professional services for environmental planning, engineering, and public engagement in support of preparation of an Environmental Impact Statement (EIS) that will consider rerouting the freight truck traffic that currently uses surface streets in Tukwila’s Allentown neighborhood to access BNSF Railway Company’s (BNSF) South
Seattle Intermodal Facility. The EIS and the process through which it is developed must
comply with federal, state, and local requirements and standards. The purpose of this Request for Proposals (RFP) is to solicit information, in the form of a Proposal, which will be evaluated to determine the most highly qualified Submitters with the capabilities to successfully deliver the project. Short-listed Submitters will be invited to interview as
described below.
The City may cancel, modify, or re-advertise this RFP at its discretion. B. Project Description
The project consultant will prepare a National Environmental Protection Act (NEPA) EIS that provides the documentation needed for the City and cooperating agencies to propose and evaluate project alternatives. The EIS must conform with the requirements of NEPA, the State Environmental Policy Act (SEPA), and associated state and federal environmental
policies, regulations, and procedures. The work to be performed by the Consultant
includes, but is not limited to, the following key elements:
• Project management
• Mapping, surveying, and collecting background information
• Environmental analysis of existing conditions
• Proposing and developing project alternatives
• Preliminary engineering
• Environmental analysis of project alternatives
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• Coordinating with cooperating agencies
• Transportation planning and design, including for freight operations
• Public engagement, including with populations that are diverse and/or that have barriers to participation.
C. Project Area Allentown is in northeast Tukwila, its boundaries formed by the right-of-way for a Seattle City Light transmission corridor to the north, I-5 and BNSF’s South Seattle Intermodal Facility to the east, and the Duwamish River to the south and west. Zoned for low-density
residential development, land use in Allentown is primarily single-family housing, along with several neighborhood parks, the Tukwila Community Center, and the Green River Trail. Natural areas include restored habitat in the Duwamish Hill Reserve, several small wetlands, and the Duwamish River and its riparian corridor. In addition to BNSF’s South Seattle facility, nearby land uses include the Gateway Corporate Center, single-family
development in the Riverton neighborhood, and commercial development along 48th Ave. S., consisting primarily of freight and truck-related services. Several major transportation routes are in the vicinity of Allentown, including I-5 to the east and south, and to the west, SR 599, Interurban Avenue, E Marginal Way, and an elevated section of Sound Transit’s Link Light Rail line.
D. Project Context S 124th St. is a collector arterial street, connecting the Allentown neighborhood westward to Interurban Ave. S (via 42nd Ave. S and the 42nd Ave. S Bridge over the Duwamish
River) and E Marginal Way (via 42nd Ave. S and S 115th St.) and connecting eastward to Martin Luther King Jr. Way over the 129th St. Bridge, which crosses I-5. Freight truck traffic to and from BNSF’s South Seattle Intermodal Facility uses S 124th St. as the primary route to access the BNSF facility, connecting to Interurban Ave. S via 42nd Ave. S. A 2021 City of Tukwila traffic study found an average weekday volume of 1,053 heavy
truck trips on S 124th St. Concerns about adverse effects of BNSF truck traffic on the Allentown neighborhood – such as noise, vibration, truck emissions, and the safety of pedestrians and bicyclists – have led to several studies by the City, which have proposed alternatives for rerouting BNSF
truck traffic away from S 124th St. and the residential development in the surrounding neighborhood. Based on the findings of these studies, the City now intends to move forward with preparation of an EIS that will propose and assess alternatives for rerouting BNSF truck traffic with the goal of identifying a preferred alternative. For further project background, the City recommends that Consultants interested in submitting an RFP review
the draft findings of the BNSF Railway Intermodal Facility Access Study, Alternative
Screening Analysis Report (David Evans and Associates 2016). A copy of the study can be found at the following http://records.tukwilawa.gov/weblink/1/edoc/355084/2016-Jan%20SEPA.pdf
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A recent truck collision that damaged the 42nd Ave. S Bridge has resulted in traffic on the
bridge being temporarily limited to southbound travel; this reroute is expected to end with
the planned replacement of the damaged bridge in its current location. Engineering and
environmental studies related to replacement of the 42nd Ave. S Bridge will not be included
in the Project.
E. Selection Process The City is using a two-step process to select a consultant team to deliver the project. The first step is submission of Proposals in response to the RFP. The second step in the selection
process will be interviews of short-listed teams. The City will short-list up to four (if any)
qualified Consultants that submit Proposals. Upon completion of the evaluation and scoring of submitted proposals, the City will notify Submitters of the Consultants that have been short-listed, or of a decision not to issue a short-list.
F. Communication – Request for Information, Clarifications, and Addenda Questions regarding the submittal process and/or the technical aspects of the project should
be directed to the City’s Project Manager listed below in Section G. Only email inquiries
will be accepted.
Responses will be provided via email by the City’s Project Manager and will be shared
with all firms that attend the virtual Pre-Submittal Meeting (see Section H below for
information on Pre-Submittal Meeting). Questions submitted after June 9, 2022 may not
receive a response.
G. Project Manager Contact Information Mark Hafs City of Tukwila Public Works Department 6300 Southcenter Boulevard, Suite 200
Tukwila, Washington 98188 mark.hafs@tukwilawa.gov H. Pre-Submittal Meeting
Proposers are encouraged, but not required, to attend the Pre-Submittal Meeting, which
will be held on June 6, 10:00 a.m. via Microsoft Teams by dialing 1 253-292-9750 and
using phone conference ID: 614 862 753#, or via this link. City staff will be available at
the meeting to discuss the submittal process and the technical aspects of the project.
Interested firms are also encouraged to visit the project area prior to the meeting.
I. Quantities, Due Date, Time, and Location
Four (4) bound copies of the Proposal, and one (1) electronic copy (in PDF, copied to a
thumb drive) whether mailed or hand-delivered, must arrive at the address listed in Section
G no later than Monday, June 13, 2022 by 5:00 p.m. Proposals may be hand-delivered to
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the address listed in Section G only on Mondays and Wednesdays from 8:30 a.m. to 4:00
p.m. Proposals received later than the submittal deadline will not be accepted. The City
will not be liable for delays in delivery of proposals due to handling by the US Postal
Service or any other type of delivery service. Faxed or emailed submittals will not be
accepted. Please reference the RFP title on all communications.
J. Size Limitation on the Proposal The Proposal may not exceed 15 single-sided pages, exclusive of covers, section dividers, or appendices. The Proposal may be printed with double-sided pages, but no more than the
first 15 sides of text and graphics will be considered. The Proposal must be in a single
bound volume. The Proposal may be presented in either portrait or landscape orientation. Except for charts, exhibits and other illustrative and graphical information, all information must be printed on 8.5” x 11” paper. Charts, exhibits and other illustrative and graphical information may be on 8.5” x 14” or 11” x 17” paper, but must be folded to 8.5” x 11”.
With the exception of charts and graphs, all text must be in an 11-point font size or larger
with margins no less than 1”. Text within charts and/or graphs may be smaller than 11 point but must be an easily readable size font and type. The front cover of each Proposal must be labeled with the name and address of the lead
Consultant, along with the project title: “Allentown Truck Reroute EIS” and the date of
submittal. K. Terms and Conditions
The City reserves the right, in its sole discretion, to cancel this RFP, issue a new Request
for Proposals, reject any or all Proposals, seek or obtain data from any source that has the
potential to improve the understanding and evaluation of the responses to this RFP, seek
and receive clarifications to a Proposal, and waive any informalities in considering and
evaluating the Proposals.
This RFP does not commit the City to enter into a contract or proceed with the
procurement of the project. The City assumes no obligations, responsibilities, and
liabilities, fiscal or otherwise, to reimburse all or part of the costs incurred by the parties
responding to this RFP. All such costs shall be borne solely by each Submitter.
Materials submitted in response to this competitive procurement shall become the
property of the City and will not be returned. All submittals received will remain
confidential until the City and the successful Proposer sign the agreements resulting from
this advertisement. All submittals are deemed public records as defined in the RCW
42.17.250 to 42.17.340.
The City of Tukwila, in accordance with Section 504 of the Rehabilitation Act (Section
504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on
the basis of disability, in all its programs and activities. This material can be made
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available in an alternate format by emailing Mark Hafs at markhafs@tukwilawa.gov or
by calling collect 206-902-6690.
The City of Tukwila, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat.
252, 42 U.S.C. 2000d to 2000-4 and Title 49, Code of Federal Regulations, Department
of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in
federally assisted programs of the Department of Transportation issued pursuant to such
Act, hereby notifies all respondents that it will affirmatively insure that in any contract
entered into pursuant to this advertisement, disadvantaged business enterprises will be
afforded full opportunity to submit proposals in response to this invitation and will not be
discriminated against on the grounds of race, color, or national origin in consideration for
an award.
Section 2. Schedule of Proposal Process
A. Preliminary Schedule The City anticipates the following project milestone dates. This schedule is subject to
revision at any time.
Milestone Target Dates/Times (Pacific Time)
Request for Proposals ..............................May 23, 2022 Optional Pre-Submittal Meeting ..............June 6, 2022, 10:00 a.m. Deadline for questions .............................June 9, 2022, 5:00 p.m.
Proposal Due ............................................June 13, 2022 Proposal Review ......................................June 14 – 22, 2022 Notify short-listed Submitters ..................June 23, 2022 Interviews.................................................June 28 – 30, 2022 Final Selection ........................................July 6, 2022
Notice to Proceed .....................................July 27, 2022
Section 3. Proposal
This section describes specific information that must be included in the Proposal. Proposals must follow the outline presented below. Provide brief, concise information that addresses the requirements of the project consistent with the evaluation criteria described in this RFP. A. Content of Proposal Sections Follow the outline presented below, which has been created to organize Proposals and facilitate the evaluation. The Proposal shall have three sections, numbered, and titled as
follows. An appendix with full resumes is allowed and will not be counted in the overall
page count. The appendix material may or may not be considered as part of the selection process. The information required in the following sections will be used in the qualitative assessment of the Proposal.
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Section 1: Introduction
The Proposal shall include an introduction stating the business name, address, and roles of the Submitter and any sub-consultant(s). The introduction shall identify one contact person and his or her address, telephone numbers, and email address. This person shall be the single point of contact on behalf of the Submitter, responsible for correspondence to and
from the organization and the City. The City will send all project-related communications
to this one contact person. Section 2: Team and Key Personnel Experience and Capacity
Provide information on the following:
a) Major Team Members
• A listing of all firms on your Proposal team, the type(s) of services that each Team
Member will provide, and the number of years each Team Member has been providing those services.
• A list of up to three projects that have been completed within the last five years that have elements that are significantly similar to those of the Project, and demonstrate
the expertise and experience required for the Project. Include client/organization name(s) and contact information, the work/services provided on the project(s), project dates.
• A local office that is within 50 miles of the greater Seattle area.
b) Organizational Structure
• A proposed organizational chart, identifying key personnel by name, with lines
identifying participants and their reporting relationships.
c) Key Personnel
• Experience and qualifications for each proposed key person.
• Examples of work on projects that have elements that are significantly similar to those of the Project.
• Availability of each key person sufficient to ensure capacity to meet project
milestones and deliverables.
• For the Project Manager - up to three project examples that demonstrate her/his experience as a Project Manager with the following items: i. Project schedule
ii. Scope of work
iii. Budget control iv. Successfully managing changes that arose throughout the life of the project. v. Documentation for SEPA and NEPA EISs and related permitting processes, particularly as related to transportation projects.
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Section 3: Organizational Approach
Provide, at a conceptual level, your team’s approach to the project.
a) Work Plan
• Describe your team’s proposed work plan for this project.
• Describe each of the elements of the proposed work plan for this project and who is involved with the decision-making process for the development of the work plan.
b) Project Management
• Describe your team’s process/concept for managing scope, schedule, and budget.
• Describe how the team organization provides clear levels of authority, responsibility,
and decision making.
• Describe your team’s communication structure both for the internal project team and for communication with the City.
• Describe how you will meet the Project’s administrative requirements.
c) Schedule and Budget Control
• Identify any key issues and critical milestones for the project.
• Describe how the team organization will monitor and control the project costs to complete the project under budget and on or ahead of schedule.
d) Quality Control
• Describe how the team will maintain quality control for engineering, environmental documentation, regulatory processes, and public outreach.
e) Public Engagement
• Describe your team’s approach to and methods for engagement with stakeholders, tribes, agency staff, and the public - especially with populations that are diverse and/or that have barriers to participation.
Appendix A: Resumes of Key Personnel Limit resumes of Key Personnel to two pages each.
B. Proposal Evaluation Assuming the contract is awarded, award will be made to the Consultant that is determined to be best qualified to provide the services necessary to complete the project.
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C. Evaluation Criteria
Pursuant to state and federal regulations, a qualifications-based selection process will be
used to select a Consultant for this project. The selection will be made from the submitted proposals and subsequent interviews. Scoring from the short-listing process will be brought forward to the final scoring of the interviewed Proposers. The following criteria will be used to evaluate and rank responses:
Step 1: Short-listing
Criteria Possible Points
Project Understanding and Approach .................................................30 Qualifications/Expertise of Project Manager ......................................20 Qualifications/Expertise of Team ........................................................35
Approach to and Methods for Public Engagement .............................15
Step 1 Total 100 points
Step 2: Final Selection
Score from Step 1 ............................................................................... 50%
Interview ............................................................................................. 50%
Should a tie result from the scoring process, selection of the winning Consultant will be
based on results of reference checks on past projects.
Section 4. Publication
Published Seattle Times: May 23, 2022, and May 30, 2022
Published Daily Journal of Commerce: May 23, 2022, and May 30, 2022